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This return should be uploaded/validated/submitted on Afon by 24 May 2019 Enquiries regarding the content of the form – Phone: 03000 251 274 E-mail: [email protected]
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Adults receiving care and support 2018-19
Background
The Adults receiving care and support data return will be the tool to collect data on the activities of
adults’ social services in 2018-19. This data will provide context alongside the new performance
measures.
Data should be submitted to the Welsh Government annually and reflect a financial years worth of
data.
Guidance Notes for completion and submission
The Adults receiving care and support 2018-19 form should be used to record aggregated data for
adults who receive care and support from local authority social services during the period 01/04/18
– 31/03/19.
The Excel Adults receiving care and support data return form will be sent out to local authorities in
March 2019.
General
This return collects data on adults and adult carers in relation to social services.
Adults and carers are defined in the Social Services and Well-being (Wales) Act 2014, as:
“Adult” means a person who is aged 18 or over; and
“Carer” means a person who provides or intends to provide care for an adult or disabled child.
Care and support is defined in the Act as:
care;
support ; and
both care and support.
This return will largely capture those adults receiving care and support who have been assessed
through the new assessment process set out in Part 3 (Assessing the needs of individuals) of the
Social Services and Well-being (Wales) Act 2014.
A person who previously had a care and support plan which has been closed (and they no longer
receive any services from the local authority social services department) is not deemed to be in
receipt of care and support. If that person comes forward again for an assessment which results in
a care and/or support plan (the provision of service) then in terms of this data return, they should
be counted as a new person. This is highlighted in the flowchart on page 2.
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Code of Practice in relation to Part 2 (General functions) of the Social Services and Well-being
(Wales) Act 2014.
Code of Practice in relation to Part 3 (Assessing the needs of individuals) of the Social Services
and Well-being (Wales) Act 2014.
Code of Practice in relation to Part 4 (Meeting needs) of the Social Services and Well-being
(Wales) Act 2014.
Code of Practice in relation to Part 4 and 5 (Charging and financial assessment) of the Social
Services and Well-being (Wales) Act 2014.
Code of Practice in relation to Part 11 (Miscellaneous and General) of the Social Services and
Well-being (Wales) Act 2014.
AA1 - Assessments
The following flow chart illustrates how the assessment and care planning processes under the Act work for the purpose of this data return:
1. Number of adults who received advice or assistance from the information, advice and assistance service during the year
The code of practice issued under Part 2 of the Social Services and Well-being (Wales) Act places
duties on local authorities in relation to the provision of a service for providing people with
information and advice relating to care and support, and assistance in accessing care and support.
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A person may receive information, advice and assistance from the information, advice and
assistance service without having a care and support plan. Include all people who contact the
service including carers, regardless of whether they have a care and support plan or support plan.
When information is provided, personal data is not needed. In this way the person accessing the
service for information could remain anonymous for recording purposes.
When advice or assistance is offered, the code of practice requires the service to undertake an
assessment proportionate to the circumstances and/or the presenting needs, record as much
personal data in the core data set as possible and record the nature and outcome of the enquiry.
Further information about core data is available in the code of practice on Part 3 of the Act relating
to Assessing Needs.
Advice and assistance are defined in the code of practice under Part 2 as follows:
Advice will be a way of working co-productively with a person to explore the options available. This
will require staff to undertake an assessment proportionate to the circumstances and/or the
presenting needs, through a discussion and analysis of the five elements of the National
Assessment and Eligibility tool. The provision of advice will require the service provider to use the
National Assessment and Eligibility Tool to record the assessment. Staff should record as much of
the basic personal data for the Core Data set that is appropriate for that assessment, and record
the advice given and outcome of the enquiry.
Assistance, if needed, will follow the provision of information and advice. Assistance will involve
another person taking action with the enquirer to access care and support, or a carer to access
support. The provision of assistance will also require an assessment proportionate to the
circumstances and/or the presenting needs, and the service to record any additional personal data
for the core data set and details of the assistance offered and accepted on the National
Assessment and Eligibility Tool.
If an adult received advice and/or assistance in relation to their own care and support or that of
their friend/family member/person they care for/advocate from the IAA service during the year then
they should be counted. This is intended to capture face-to-face advice and assistance provided
through a telephone call, video call, messaging or emails, and not what advice and assistance
adults access themselves, for example through web sites. Contacts with professionals should not
be counted.
All adults who had an assessment for need for care and support carried out in the reporting year,
that commenced within the IAA service should be counted.
Adults, who received advice and/or assistance more than once during the year, should be counted
only once.
There is no need to distinguish between advice and assistance and do not need to be separated
out.
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2. Number of assessments of need for care and support undertaken during the year
Where it appears that an adult may have needs for care and support, that adult has a right to an
assessment of those needs. The assessment undertaken should be proportionate to the
circumstances and/or the presenting need.
An assessment will be a product of the conversation between the individual or family and the
practitioner designed to identify how to meet care and support needs. The assessment process will
often start when a person accesses the IAA service, but should not be restricted to being
accessible through this service alone.
The provision of information does not require an assessment. If advice and/or assistance are given
an assessment, proportionate to the circumstances and/or the presenting needs will have taken
place.
A completed assessment should at a minimum record the core data and take into account the five
elements to determine whether a person’s identified needs are eligible to be met by the provision
of care and support from the local authority, as set out in the code of practice for Part 3 of the Act
(Assessing the needs of individuals).
An assessment may conclude that a more comprehensive assessment is required. It will often be
the case that where a more comprehensive assessment is required, an assessment of care and
support needs may need to comprise a compendium of one or more professional assessments
which will supplement the minimum data required in the National Assessment and Eligibility Tool,
which is set out in more detail later in the code of practice for Part 3 of the Act (Assessing the
Needs of Individuals).
Count all assessments of need for care and support undertaken during the year, including those
that had been requested by an adult and those for adults in the secure estate. An adult in the
“secure estate” in relation to the Social Services and Well-being (Wales) Act refers to an adult in
prisons, approved premises or bail accommodation in Wales (including those aged over 18 in
youth detention accommodation).
If an adult who previously had a care and support plan which has been closed (and they are no
longer receiving any services from the local authority social services department) comes forward
again for an assessment, they should be counted as a new person.
If an adult who previously had an assessment and had been deemed ineligible for care and
support comes forward again for an assessment, they should be counted as a new person if there
had been a significant change in the individual’s or family’s needs or circumstances.
If an adult has needs for care and support and is also a carer, the adult may have an assessment
of their needs for care and support, and an assessment of their needs for support as a carer. They
should be counted once under this item for an assessment of need for care and support and once
under data item 3 for an assessment of need for support.
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If a person participates in an assessment through the IAA service, and more comprehensive or
specialist assessments are undertaken, these should be counted as a single assessment.
Re-assessments should not be counted here.
2.1 Of those, the number of assessments that led to a care and support plan
If an assessment determines a person’s identified needs are eligible to be met by the provision of
care and support from the local authority, a care and support plan (or support plan for carers) is
developed and agreed. A care and support plan is a description of the person’s needs and how
these will be met.
Of the assessments of need for care and support undertaken during the year, count the number
that led to a care and support plan.
3. Number of assessments of need for support for carers undertaken during the year
Guidance stated for data items 2 and 2.1 is relevant.
Local authorities must assess whether a carer has needs for support (or is likely to do so in the
future) and if they do, what those needs are or are likely to be.
The duty to assess is triggered if it appears to the local authority that a carer may have needs for
support. The duty to assess applies regardless of the authority’s view of the level of support the
carer needs or the financial resources he or she has or the financial resources of the person
needing care.
The assessment must include an assessment of the extent to which the carer is able and willing to
provide the care and to continue to provide the care, the outcomes the carer wishes to achieve and
the extent to which support, preventative services, or the provision of information, advice or
assistance could assist in achieving the identified outcomes. The assessment also must have
regard to whether the carer works or wishes to work and whether they are participating or wish to
participate in education, training or leisure activities.
Count all assessments of need for support for carers, including those that had been requested by a
carer.
If a carer who previously had a support plan which has been closed (and they are no longer
receiving any services from the local authority social services department) comes forward again for
an assessment, they should be counted as a new person.
If an adult has need for care and support and is also a carer, the adult may have an assessment of
their need for care and support, and an assessment of their need for support as a carer. They
should be counted once under this item for an assessment of need for support and once under
data item 2 for an assessment of need for care and support.
If a carer participates in an assessment through the IAA service, and more comprehensive or
specialist assessments are undertaken, these should be counted as a single assessment.
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3.1 Of those, the number of assessments that led to a support plan
In assessing a person’s needs for care and support and providing services to meet that need, a
local authority may also be providing services to the person’s carer which should be recorded in
the carer’s support plan. Support to carers may include the provision of care and support to the
person they care for, as well as provision of services specific to carers such as drop-in or
telephone support, leisure services, equipment or training.
Of the assessments of need for support for a carer undertaken during the year, count the number
that led to a support plan.
4. Number of carer assessments that were refused by carers during the year
Guidance stated for data items 2 and 3 is relevant.
Local authorities must offer an assessment to any carer where it appears to that authority that the
carer may have needs for support.
Local authorities must record any refusal of an assessment of need. This is when the local
authority has been clearly informed that the carer does not wish to take-up the offer of an
assessment made to them.
If a carer aged 18 or over refuses an assessment then the duty to assess does not apply. A carer
who refuses an assessment is entitled to change their mind and the local authority must then carry
out an assessment. Also, the local authority must again offer to carry out an assessment if it is
satisfied that the carer’s circumstances have changed meaning that a further assessment would be
beneficial to the carer. Again the local authority is not required to undertake the assessment if the
carer refuses.
Count the number of carer assessments that were refused by carers during the year.
If a carer refuses an assessment more than once during the year then they should only be counted
once.
5. Number of assessments of need for care and support for adults undertaken during the year whilst in the secure estate
Guidance stated for data item 2 is relevant.
The responsibility for the care and support needs of an adult in the secure estate in Wales,
regardless of their place of ordinary residence in Wales or elsewhere before their detention, falls
on the local authority where the provision is located.
Local authorities must assess and meet the care and support needs of all adults in the secure
estate not just upon discharge but while they are in custody. Section 185 of the Act covers adults,
who are aged 18 and over, in prisons, approved premises, youth detention accommodation or bail
accommodation.
Where an adult transfers into a secure estate facility from another local authority the first
assessment of need for care and support by the receiving local authority should be counted as an
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assessment. This is regardless of whether the adult transferred from a secure estate facility. Any
subsequent assessments by the receiving local authority for the same adult should be counted as
re-assessments.
Where an adult transfers into a secure estate facility from within the local authority the first
assessment of need for care and support by the local authority should be counted as an
assessment. Any subsequent assessments by the local authority for the same adult should be
counted as re-assessments.
Count, for only those adults in the secure estate, assessments where it is an adult’s first
assessment within the local authority taking into account any assessments prior to them entering
the secure estate.
This will be a subset of data item 2.
5.1 Of those, the number of assessments that led to a care and support plan
Where a local authority is required to meet care and support needs it must prepare a care and
support plan for the adult concerned. The care and support plan must be developed in partnership
with the adult to ensure there is an agreed understanding of how the needs will be met and
personal outcomes achieved.
Of the assessments undertaken during the year, count the number that led to a care and support
plan.
6. Number of requests for repeat assessment of need for care and support and need for support made by an adult during the year
Guidance stated for data items 2, 3 and 5 is relevant.
Any individual with a care and support need has a right to an assessment on the basis of that need
and the assessment undertaken should be proportionate to the request and/or the presenting
need.
If following an assessment, an individual is deemed ineligible for care and support but then
requests a repeat assessment, unless there has been a significant change in the individual’s or
family’s needs or circumstances, this should be counted as a repeat assessment for the purposes
of this return. If a person re-presents for assessment and there has been a significant change of
needs or circumstances then this is a new assessment.
Count all requests for a repeat assessment of need for care and support and repeat assessment of
the need for support, made by the adult or carer themselves, family or those whom the individual
has identified as their advocate for the purposes of the assessment process; including those
requests by adults in the secure estate.
Do not include re-assessments for adults with a care and support plan or carers with a support
plan that happen during a review.
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If more than one request for repeat assessment is made for the same adult, each request should
be counted.
6.1 Of those, the number of repeat assessments undertaken
Of those repeat assessments for need of care and support or need for support that were requested
by an adult (including adults in the secure estate, or carer) count the number that were undertaken.
If the repeat assessment was not undertaken by 31 March 2019 it should not be recorded as
having been undertaken in the 2018-19 data return.
6.2 Of those, the number of repeat assessments that led to a care and support plan or support plan
Of those repeat assessments that were undertaken, count the number that led to a care and
support plan or support plan for carers.
Count all repeat assessments of need for care and support or support for carers requested by an
adult or carer that led to a care and support plan or support plan for carers; including those repeat
assessments that had been requested by adults in the secure estate.
7. Number of care and support plans and support plans that were reviewed during the year
Guidance stated for data items 2, 3 and 5 is relevant.
Local authorities must review care and support plans to understand whether the provision of that
care and support is meeting the identified needs of the individual and consider if their needs have
changed. Reviewing the care and support plan is a process by which the practitioners and the
individual and/or family consider how effective the care and support plan has been in supporting
the person to meet their identified well-being outcomes.
During a review, it may be apparent that there has been a significant change in the individual’s or
family’s needs or circumstances. The person may need to have a re-assessment and the care and
support plan may need to be updated to ensure the services detailed in the plan are meeting the
person’s needs and outcomes. This should be treated part of the review.
Care and support plans must contain a clear date, which should be agreed with the individual
and/or family, by which the plan will be reviewed however, in the case of an adult, the date of
review must not exceed 12 months.
Count all care and support plans that were reviewed, including those for adults in the secure estate
and support plans for carers.
If a person’s care and support plan was reviewed more than once then count for each review.
7.1 Of those, the number of plans that were reviewed within agreed timescales
All care and support plans must have a review date. This date must be agreed or set at the
inception of the care and support plan and each subsequent review. A care and support plan must
be reviewed within such period as is agreed between the local authority and the person to whom
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the plan relates and any person who the local authority is required to involve in the preparation and
review of the care and support plan. The review date will be individual to each person.
Of the plans reviewed during the year, count the number that was reviewed within agreed
timescales, including those for adults in the secure estate and support plans for carers.
If a person’s care and support plan was reviewed more than once during the year then count for
each review.
8. Number of requests for review of care and support plans and support plans for carers before agreed timescales made by an adult during the year
Guidance stated for data item 10 is relevant.
Local authorities must review care and support plans to understand whether the provision of that
care and support is meeting the identified needs of the individual and consider if their needs have
changed. Care and support plans must contain a clear date, which should be agreed with the
individual and/or family, by which the plan will be reviewed.
If it appears to the local authority that the care and support plan is not meeting the assessed needs
the local authority must undertake a review irrespective of the agreed review date. This may be at
the request of the individual or any person authorised to act on their behalf.
Count all requests for review of care and support plans and support plans for carers before the
agreed review date that had been requested by the adult or carer themselves or family, including
those for adults in the secure estate.
8.1 Of those, the number of reviews undertaken
Of the requests for reviews of care and support plans and support plans for carers before the
agreed review date made by an adult, count the number that were undertaken.
AA2 – Adults receiving services
This captures information about adults who have a care and support plan. A local authority is
required to prepare a care and support plan for people whose needs meet the eligibility criteria
where that person is unlikely to achieve their personal outcomes unless the local authority provides
or arranges care and support to meet an identified need.
A care and support plan (or support plan for carers) is a description of the person’s needs and how
these will be met that is developed and agreed as a result of an assessment or review.
9. Number of adults who received a service provided through a social enterprise, co-operative, user led service or third sector organisation during the year
Part 2, section 16 of the Social Services and Well-being (Wales) Act 2014 introduces a duty on
local authorities to promote the development, in their area, of not for private profit organisations to
provide care and support and support for carers, and preventative services. These models include
social enterprises, co-operative organisations, co-operative arrangements, user led services and
the third sector.
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A “social enterprise” is an organisation whose activities are wholly or mainly activities which a
person might reasonably consider to be activities carried on for the benefit of society (“its social
objects”), and which–
(a) generates most of its income through business or trade,
(b) reinvests most of its profits in its social objects,
(c) is independent of any public authority, and
(d) is owned, controlled and managed in a way that is consistent with its social objects.
An organisation, or the organisation making the arrangements, is a “co-operative organisation” if it
conforms sufficiently with the following principles for co-operatives:
(a) is autonomous,
(b) has voluntary membership,
(c) has the purpose of meeting common economic, social and cultural needs and aspirations,
(d) is jointly owned, and
(e) is democratically controlled.
A “user-led organisation” is an organisation run by the people whom the organisation represents or
provides a service to.
A “third sector organisation” is an organisation which a person might reasonably consider to exist
wholly or mainly to provide benefits for society.
The code of practice issued under Part 2 of the Social Services and Well-being (Wales) Act refers
to Social Enterprises, Co-operatives, User Led Services and the Third Sector.
For those adults who have a care and support plan, count the number that had been provided with
a service through a social enterprise, co-operative (or co-operative arrangements), user led service
or third sector organisation.
10. Number of adults who received care and support who were in employment during the year
Count those adults aged 18-64 who have a care and support plan who were in paid employment
as a paid employee or self-employed at the most recent review of care and support plan during the
year.
A ‘paid employee’ is one who works for a company, community or voluntary organisation, council
or other organisation and is earning at or above the National Minimum Wage (or National Living
Wage for adults aged 25 or over). This includes those who are working in supported employment
(i.e. those receiving support from a specialist agency to maintain their job) who are earning at or
above the National Minimum Wage (or National Living Wage).
‘Self-employed’ is defined as those who work for themselves and generally pay their National
Insurance themselves. This should also include those who are unpaid family workers (i.e. those
who do unpaid work for a business they own or for a business a relative owns).
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Exclude voluntary work.
This will include those in the secure estate and carers with a support plan.
11. Number of adults with a care and support plan who received the following services during the year:
Domiciliary care
Day care
Respite care
Reablement
Equipment
Adaptations
Direct payments
Supported accommodation
Sheltered accommodation
Adult placements
Adult care homes (without nursing)
Adult care homes with nursing
Telecare
Advocacy
Recreational, leisure and lifelong learning opportunities
Other
By age group:
18-24, 25-64, 65-74, 75-84 and 85+
Count the number of adults who received a service in each age group during the year. Include
those adults in the secure estate and carers.
If the adult received more than one service (e.g. day care and home care) you should record the
adult once in each of the relevant categories e.g. once in the day care category and once in the
home care category). If the adult received more than one of the same service (e.g. home care
twice a week) you should only record the adult within that category once (e.g. once in home care).
To be included as having received any of the above services, the service must be specified in the
adult’s care and support plan or support plan for carers. Include those services arranged or
provided by the local authority.
Domiciliary care - Practical services that assist the person to function as independently as
possible and/or continue to live in their home. Do not include reablement services that takes place
in a person’s own home, this should be recorded as reablement.
Day care – Attendance at a day centre for care and/or meals.
Respite care – Care provided by the local authority to provide relief to the carer(s) and person
being cared for. The period of care should cover at least one night, but should not exceed 3
months.
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Reablement - Intended to restore and re-able a person to achieve skills and abilities they
previously had in order to support them to return to maximum independence in their own home.
Reablement may happen in a care home setting (for example through step up step down) or in the
community (including the adult’s own home). If reablement is provided as short term residential
placements and the rehabilitation process exceeds 6 months this should be recorded as residential
care.
Equipment - Items of equipment that the authority has an obligation to review on an annual basis
and involve the authority in an ongoing financial commitment to maintain or service the equipment.
This also includes any equipment given in the context of a wider package, and may include
commodes, walking equipment, wheelchairs, special beds, kitchen equipment (holding devices,
suitable cooking equipment) etc.
Adaptations – Items of adaptations that the authority has an obligation to review on an annual
basis and involve the authority in an ongoing financial commitment to maintain. This also includes
any adaptations given in the context of a wider package. Adaptations are permanent or fixed
alterations to make homes more suitable for the occupants.
Direct payments – Monetary payments made by local authorities directly to adults for the
purchase of social services
Supported accommodation – 24-hour care for people in their own home for which they have their
own tenancy agreement
Sheltered accommodation - Sheltered housing schemes, which may have a warden, and provide
24-hour emergency help through an alarm system. Housing is typically self-contained, often with
communal areas, and schemes often run social events for residents.
Adult placements - Accommodation and support provided to one, two or, exceptionally, three
adults placed with the agreement of an Adult Placement Scheme.
Adult care homes (without nursing)– Includes:
Local authority residential care homes – Local authority run establishment providing
accommodation together with personal care as defined in the Care Act 2000. Exclude people
receiving respite care as a series of planned short term breaks.
Independent sector care homes under contract - Privately run establishment providing
accommodation together with personal care.
Adult care homes with nursing – Includes:
Local authority funded nursing care homes – Local authority funded establishment providing
accommodation together with personal and nursing care as defined in the Care Act 2000. Exclude
people receiving respite care as a series of planned short term breaks.
Independent sector care homes under contract, receiving nursing care - Privately run
establishment providing accommodation together with personal and nursing care.
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Telecare - Continuous, automatic remote monitoring of real life emergencies and lifestyle changes
over time in order to manage risks associated with independent living. This can be delivered in the
home or in communities and will provide urgent notifications of adverse events and changes in
daily patterns or behaviour that may predict the onset of a potential problem. Telecare uses a
combination of alarms, sensors and other equipment to detect falls and other adverse incidents.
Advocacy - Assistance (by way of representation or otherwise) to persons for purposes relating to
their care and support. Local authorities must arrange an independent advocate to facilitate the
involvement of an individual where; that individual can only overcome the barrier(s) to participate
fully in the process of determining, reviewing and meeting their care and support needs, if there is
an appropriate individual available to support and represent that individual’s view, wishes and
feelings; and there is no such appropriate individual available.
Recreational, leisure and lifelong learning opportunities - Any form of service provision or
support which is provided or arranged by the local authority social services department to enable
people to achieve their personal well-being outcomes as defined in their care and support plan.
This could include activities to help promote good health and emotional well-being, provide
opportunity to pursue a hobby or interest, or support the retention or improvement of employability.
Other – Please detail the three most common service types captured under this category using the
comment box for “Total aged 18+”.
People who are supported in the community through the ‘Extra care’ scheme, or other similar
schemes, should only be included if the social services budget contributes to the cost of this
service.
The following services should be excluded:
Provision of information, advice or assistance alone
Vehicle badges
Adding a person to a disability register
Services must be recorded by age group (18-24, 25-64, 65-74, 75-84 and 85+). This should be
based on age at the end of the reporting period (i.e. at 31 March).
AA3 - Adults charged for care and support
12. Number of adults who paid the maximum weekly charge towards the cost of care and support or support for carers during the year
Where a local authority chooses to charge for non-residential care and support, regulations
determine the maximum amount a local authority can charge a person.
In determining a charge, or a contribution or reimbursement in connection with direct payments,
local authorities must not charge a person in receipt of non-residential care and support more than
the weekly maximum charge for all of the non-residential care and support they receive. The Care
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and Support (Charging) (Wales) Regulations 2015 have this requirement and set the level of the
maximum charge.
Local authorities are not at liberty to charge a non-residential care and support recipient more than
this maximum charge in a week irrespective of the size and cost of the non-residential care
package they have. This applies equally where a person receives dual services; i.e. care and
support provided or arranged by their local authority and care and support provided through direct
payments. The total of any charge made for the both of these must not exceed the weekly
maximum charge.
Count the number of adults who paid the maximum weekly charge, or a contribution or
reimbursement in connection with direct payments at the level of the maximum weekly charge,
towards the cost of non-residential care and support, at least once during the year.
This will include those in the secure estate and carers with a support plan.
Currently, the maximum weekly charge, or contribution or reimbursement in connection with direct
payments, towards the cost of non-residential care and support is £80 per week.
If the adult paid the maximum weekly charge, or contribution or reimbursement in connection with
direct payments, towards the cost of non-residential care and support, in more than one instance
you should only count the adult once.
13. Number of adults who paid a flat rate charge for care and support or support for carers during the year
Section 69 of the Act allows for local authorities to charge a low flat rate for the provision or
arrangement of preventative services or assistance. Flat rate charges would typically be for care
and support which are tasks which a person would normally have to do as a part of everyday life,
such as preparing meals or laundry. In some cases it might be the only care and support a person
receives and they may not have a care and support plan.
Count the number of adults who paid a flat rate charge for care and support at least once during
the year.
This will include those in the secure estate and carers with a support plan.
If the adult paid a flat rate charge for more than one service (e.g. meal preparation and laundry)
you should count the adult more than once. If the adult paid a flat rate charge for more than one of
the same service (e.g. meal preparation twice a week) you should only count the adult once.
14. Number of adults who were charged for care and support or support for carers (by type of care and support service and age) during the year
Guidance stated for item 11 is relevant.
Count the number of adults who paid a contribution towards the care and support they receive
during the year. This is recorded by type of care and support service and age.
This return should be uploaded/validated/submitted on Afon by 24 May 2019 Enquiries regarding the content of the form – Phone: 03000 251 274 E-mail: [email protected]
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Include those in the secure estate and carers with a support plan.
Type of care and support:
Domiciliary care
Day care
Respite care
Reablement
Equipment
Adaptations
Direct payments
Supported accommodation
Sheltered accommodation
Adult placements
Adult care homes (without nursing)
Adult care homes with nursing
Telecare
Advocacy
Recreational, leisure and lifelong learning opportunities
Other
Services must be recorded by age group (18-64 and 65+). This should be based on age at the end
of the reporting period (i.e. at 31 March).
If the adult paid a contribution for more than one service (e.g. day care and home care) you should
count the adult more than once. If the adult paid for more than one of the same service (e.g. home
care twice a week) you should only count the adult once.
This return should be uploaded/validated/submitted on Afon by 24 May 2019 Enquiries regarding the content of the form – Phone: 03000 251 274 E-mail: [email protected]
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Please enter the e-mail address for this contact
This data collection is being undertaken by the Welsh Government.
Please enter the name of the main contact in relation to this return
Guidance Notes are included to assist in the completion of the form
PROVIDER DETAILS
Adults Aggregate 2018-19
https://www.afonwales.org.uk/
Please return your completed spreadsheet to the Welsh Government via Afon by 26 May 2019
Version 1
Dewiswch eich iaith penodol / Choose your preferred language
Please select your authority from the list provided
Please enter the telephone number for this contact
Contacts
Survey response burden
AA3 - Adults charged for care and support
AA2 - Adults receiving services
AA1 - Assessments
5%
0%
0%
67%
5%
Click here to start completing your form
CompletedForm links
Location 0%
VALIDATION
This return should be uploaded/validated/submitted on Afon by 24 May 2019 Enquiries regarding the content of the form – Phone: 03000 251 274 E-mail: [email protected]
17
Adults Aggregate 2018-19
General guidance for completing the form
NAVIGATION
You will be able to move from sheet to sheet by clicking the appropriate hyperlink.
For example to go to AA1 click the hyperlink Survey response burden
For example to return to the home page click the "Back to Home Page" hyperlink
REQUIRED DATA ITEMS
All cells requiring data will be coloured pale blue
!
A yellow box is provided in each table for your comments. If any data items are missing then a comment must be added
to the spreadsheet.
Data items where no data is entered will be coloured red
Data items that pass validation will be coloured green
Missing data items with a comment provided or data items with a comment to explain a validation error will be coloured
amber
Survey response burden
Validation involves checking for common sense errors. These are noted in column V1/V2 of the spreadsheet. These errors must be
resolved before the spreadsheet is submitted.
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VALIDATION
On receiving the spreadsheet the cells requiring data items will have the following properties:
If you are unable to provide any data item, please leave the cell BLANK. Do not enter text (NA or Not collected etc.) into any cell other
than the comments cells. We will assume that a zero in any cell signifies a zero count for this data item.
Some cells derive values from other data items. These cells are coloured in dark grey. You will not be able to enter data
into these cells.
Some data items will be populated from other data collections. You will not be able to enter data into these cells. These
cells are coloured light grey.
This return should be uploaded/validated/submitted on Afon by 24 May 2019 Enquiries regarding the content of the form – Phone: 03000 251 274 E-mail: [email protected]
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Grade of staff Hours taken
a
1 Band 1 £11,500 - £19,999
2 Band 2 £20,000 - £26,999
3 Band 3 £27,000 - £33,999
4 Band 4 £34,000 - £53,999
5 Band 5 £54,000+
b
• Collection, collation, analysis and aggregation of records and figures required;
• Filling in, checking, amending, reviewing and, when completed, approving the form; and
• Sending the form back to the Welsh Government.
Please only include time spent on activities to prepare and send this return, such as:
• Retrieval and saving the empty form;
Back to Home Page
AA1Survey response burden
The Welsh Government are monitoring the burden placed on local authorities completing the data collection forms. This helps
us when planning future changes to data collection forms. We would be grateful if you could assist us by completing the table
below.
Please enter the time it has taken you (and any colleagues) to prepare and send the return. A number of staff employed in
different roles may have been involved. You are asked to count the hours spent by staff in each full time equivalent annual
salary band indicated below. You will need to round staff salaries to the nearest £1,000.
Comment
This return should be uploaded/validated/submitted on Afon by 24 May 2019 Enquiries regarding the content of the form – Phone: 03000 251 274 E-mail: [email protected]
19
Please select
AA2
Back to Home Page
2018-19 V1 V1 Comment 2017-18 V2 V2 Comment
1
2
2.1 Of those, the number that led to a care and support plan
3
3.1 Of those, the number that led to a support plan
4
5
5.1 Of those, the number that led to a care and support plan
6
6.1 Of those, the number of repeat assessments undertaken
6.2 The number of repeat assessments in 6.1 that led to a care and support plan
or support plan
7
7.1 Of those, the number of plans that w ere review ed w ithin agreed timescales
8
8.1 Of those, the number of review s undertaken
Number of requests for review of care and support plans and support plans for
carers before agreed timescales made by an adult during the year
Number of carer assessments that w ere refused by carers during the year
Number of assessments of need for care and support for adults undertaken during
the year w hilst in the secure estate
Number of requests for re-assessment of need of care and support and need for
support made by an adult during the year
Assessments
Adults Aggregate 2018-19
Number of care and support plans and support plans that w ere review ed during the
year
Number of assessments of need for care and support undertaken during the year
Number of adults w ho received advice or assistance from the information, advice
and assistance service during the year
Number of assessments of need for support for carers undertaken during the year
V2: Please use the comments boxes to explain any increases or decreases above 20%, or a difference of 50 between data items, when comparing 2018-19 data w ith 2017-18 data.
This return should be uploaded/validated/submitted on Afon by 24 May 2019 Enquiries regarding the content of the form – Phone: 03000 251 274 E-mail: [email protected]
20
AA3
Back to Home Page
2018-19 V1 2017-18 V2
19
210
11
Domiciliary care Day Care Respite Care Reablement Equipment Adaptations Direct Payments
Supported
Accommodation
Sheltered
Accommodation Adult Placements
Adult care home
(w ithout nursing)
Adult care homes
w ith nursing Telecare Advocacy
Recreational,
leisure and
lifelong learning
opportunities Other
Total of
services
(volume)
Total number of
adults
supported
(count)
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
Adults receiving services during the year
V2: Please use the comments boxes to explain any increases or decreases above 20%, or a difference of 30 between data items, when comparing 2018-19 data w ith 2017-18 data.
V2: Please use the comments boxes to explain any increases or decreases above 20%, or a difference of 50 betw een data items, w hen comparing 2018-19 data w ith 2017-18 data.
Number of adults receiving services during the year ending 31 March
Total aged 75-84
Total aged 18-24
2017-18
V2 Comment
V1 Comment
V1 Comment
Please select
V2
Number of adults w ho received a service provided through a social enterprise, co-operative, user-led service or third
sector organisation during the year
Number of adults w ho received care and support w ho w ere in employment during the year
V1
V1 Comment
V2 Comment
2017-18
V1
V2
V1
V2 Comment
V1 Comment
V2 Comment
2017-18
V2
V2
Total aged 18+
V1 Comment
V1
V2 Comment
Total aged 25-64
2017-18
V2
Total aged 65-74
V1
2017-18
Total aged 65+
V1
V1 Comment
V1
Total aged 85+
V2 Comment
2017-18
2018-19
V1 Comment V2 Comment
V1 Comment
V2
V2 Comment
2017-18
V2
This return should be uploaded/validated/submitted on Afon by 24 May 2019 Enquiries regarding the content of the form – Phone: 03000 251 274 E-mail: [email protected]
21
Back to Home Page
2018-19 V1 2017-18 V2
12
13
14
Domiciliary care Day Care Respite Care Reablement Equipment Adaptations Direct Payments
Supported
Accommodation
Sheltered
Accommodation Adult Placements
Adult care home
(w ithout nursing)
Adult care homes
w ith nursing Telecare Advocacy
Recreational,
leisure and
lifelong learning
opportunities Other
Total of
services
(volume)
Total number of
adults
supported
(count)
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
V2: Please use the comments boxes to explain any increases or decreases above 20%, or a difference of 30 between data items, when comparing 2018-19 data w ith 2017-18 data.
V2: Please use the comments boxes to explain any increases or decreases above 20%, or a difference of 50 betw een data items, w hen comparing 2018-19 data w ith 2017-18 data.
Number of adults charged for care and support or support during the year ending 31 March
Adults charged for care and support
V2 Comment
V2
2017-18
V1
Total aged 65+
V1 Comment
V2
Number of adults w ho paid the maximum w eekly charge tow ards the cost of care and support or support for
carers during the year
Number of adults w ho paid a f lat rate charge for care and support or support for carers during the year
Total aged 18-64
2017-18
2017-18
Please select
V2 Comment
V1
V1 Comment
Total aged 18+
V1
V1 Comment
2017-18
V2
V2 Comment
V1 Comment V2 Comment
This return should be uploaded/validated/submitted on Afon by 24 May 2019 Enquiries regarding the content of the form – Phone: 03000 251 274 E-mail: [email protected]
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