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Advanced Communication Skills:Was it something I said?
Networking
• Mental attitude• Confidence (body
language, voice, words)
• Communication (ask, listen, get, give)
• Good judgement• Follow up
Objectives
• Build rapport in social/professional situations
• Deliver your message with enthusiasm, sincerity and clarity
• Improve your skills in communicating persuasively
• Give and receive criticism constructively• Know when and how to use different
strategies for handling conflict
Persuasiveness
What is persuasive communication?
X
Verbal
Vocal
Visual
It’s not about position
It’s not about using force
So why do people WILLINGLY do what you want?
Because they..
•know you
•like you
•respect you
•admire you
and because they…
• trust you
• owe you
• can see how it will benefit them
• want to fit in with the majority
and because you….
• come across as competent/expert
• express clearly and succinctly what you want/need
• make it easy for them
The persuasive mindset
Self-Control
Clear goal
CollaborativeCompassionate
Curious
Courageous
Committed
Plan• What do I know about person?• How can I hook them?• What do I really want?• What are my key points?• How can I bring them to life?• What objections are likely?• What’s my back up option?• What will make it easy for them
to agree?• What will I do if we can’t agree?
3As model of communicationPlan
90 second focus
Explore both stories
Mutual understanding
Generate options
Agreed action plan
accuracy
agreement
action
goodwill creativity
commitment
Make it two way!
Visual impact
• Eye contact• Angle• Hands• Posture• Facial animation• Clothes
Vocal impact
volume
Pace
Ar-tic-ul-at-ion
Pitch
Planning corrective feedbackMindset: desire to help, not hurt
How much is helpful?
Think what it says about you
Time it close to the event
Giving corrective feedback
Ask rather than tell Avoid emotion-laden words
Be specific Supportive, open body language
Be future oriented Ensure degree of agreement
Beware assumptions Suggest specific improvements
Focus on behaviour, not personality
Handling aggressionVerbal strategies• Even, warm tone of
voice• Communicate clearly
and concisely• Listen• Don’t ignore questions• Apologise if in error• Show you’re keen to
find a solution• Don’t take it personally
Handling aggression
Non-verbal strategies
•Open position
•Calm gestures
•Watch personal space
•Both sit down
•Don’t appear hurried
Kubler-Ross curve
Shock
Denial
Frustration
Depression
Experiments
Acceptance
Decisions
Integration
Handling criticism
• When do you respond positively to criticism?
• When do you respond negatively?
• What makes the difference?
• What could you do better?
Handling criticism• Emotional self-control• Roll with the punch• Hold back & ask
questions• Repeat back • Consider whether
justified • Avoid counter-attack• Show you value feedback
• Ask for time• Act on it!
Causes of conflictRespondents’ (%) rating as a most important source of conflict at work
Average
Personality clashes and warring egos 44Poor leadership from the top 30Poor line management 29Poor performance management 21Heavy workload/inadequate resources 14Bullying/harassment 13Lack of openness and honesty 12Lack of clarity about accountability/ownership 12Lack of role clarity 11Clash of values 10Stress 10Taboo topics 9Perceived discrimination 7Poor selection of/pairing of teams 7
Self-talk in conflict
It’ll sort itself out.
I daren’t sayanything. Itmight all blowup in my face.
At least I can letoff steam on thesquash court later.
Right, she’s had itnow. I’m going tomake her life a misery.
I’ll call Liz. Maybewe can go for aquick coffee and Ican get it off mychest.
Right, now she’shad it. I’m going tomake her life a misery.
How not to manage conflict
TensionMistrustAnxietyFatigue
Self-preservationLow morale
Behind the scenes manipulationManoeuvring for positionGet you later gamesSarcastic jokesEmotional blackmailConcealing/giving false informationDefensivenessOffice politicsGossipingBullying
Dysfunctional communicationPoor decision makingLower performance STAGNATION
Approaches to conflict
Accommodate
Avoid Compete
Collaborate
Compromise
Low High
High
Low
Importance of issue
Importanceofrelationship
Competing: how it soundsPatronise‘Calm down’‘I think you’ll find…’‘It was clearly stated….’
Clichés
‘I hear what you’re saying,…..but…’ ‘I understand your position.’‘With all due respect,…’
Judge‘You’re over-reacting/being unreasonable.’‘That’s just typical of a man/techy/you’
Impose solutions‘What you need to do is ….’‘The best way forward is to..’
Trap‘Surely you must admit that…’‘You’re not suggesting that …?’‘Isn’t it obvious that…?
Avoid concerns‘That’s not the point.’‘I’m sure it’s nothing to worry about.’ ‘What do you expect me to do about it?‘Don’t be ridiculous.’
Give negative message‘… not possible’‘….not our policy’‘ can’t do that’
Be defensive‘ Look, it’s not my fault.’‘But I wasn’t informed of that.’‘That’s not true.’
Have the last word‘Anyway it’s done now, so there’s nothing more
to discuss.’
How to manage conflict
Honest, direct communicationJoint problem solvingSharing informationCreative energyMutual respectAssertiveness
TrustMotivationCalmnessEnergy
Collaborative effortCommitment
Effective decision makingImproved performance
GROWTH
Stages of development of conflict