AEF

TRANSACTIONS

USAFCENT/A1 ORIENTATION

AFCENT/A1P

Extensions Delayed and Early Reporting Requests Early Release w/ or w/o Replacement Administrative Hold Waivers Email considerations Summary Questions?

OVERVIEW

Reference AFI 10-401, Ch 9, para 9.20 & AFCENT Policy

Voluntary extension s/b for entire rotation Partial extensions (case-by-case basis) i.e., gap fill

Request s/b submitted 90 days prior to end of tour Less than 90 days increases risk of disapproval

Mbr’s vol statement, deployed & home station CC approval

Send request to afcent.a1p@afcent.af.smil.mil

VOLUNTARY EXTENSION REQUEST

Members volunteering for two 179 day deployments Member must sign a letter stating they understand they are

serving two separate 179 day TDYs not one 365 day TDY With Commander’s approval the member can take R&R leave

after entering the next rotation MAJCOM FAM is approval authority Member must meet all of the requested rotation’s

requirements (ie: AFSC, Grd, Line Remarks) Member may need amendments, new CED orders, and/or

mandays depending on circumstances Note: Mbr’s ETL will be adjusted, not moved into vacant

ULN

VOLUNTARY EXTENSION REQUEST

EXTENSION REQUESTCURRENT PROCESS

AFCENT/A1P forwards approval/disapproval to PERSCO

AFPC sends email to AFCENT/A1P with approval/disapproval

AFPC forwards email to Scheduler/MAJCOM for approval

Request is forwarded to AFPC/DPW (SWA) via SIPR

AFCENT reviews for accuracy and signatures

PERSCO sends request to AFCENT/A1P (SIPR)

Reference AFI 10-401, Ch 9, para 9.17 & AFCENT Policy

Involuntary extension option for CC for 14 days RDD + ETL + 14 Applies to Active Duty and Mobilized ARC mbrs

Any extension past 14 days MUST have COMUSAFCENT approval

Does not apply to 365 day tours (SECDEF must approve)

Processed through PERSCO, AETF-A, AUAB/A1

Send completed request to afcent.a1p@afcent.af.smil.mil

INVOLUNTARY EXTENSION REQUEST

Early or Delayed Reporting

Intent/purpose Identify when an Early Reporting Request is required

Identify when a Delayed Reporting Request is required

Identify procedures for processing Delayed Reporting requests IAW Early/Late Reporting policy memorandum

Distinguish the difference between Delayed Reporting request and Delayed Reporting notification

Commercial Travel Requests

Early or Delayed Reporting

If mbr’s arrival is projected to be earlier than 7 days from RDD or anytime after RDD, an Early or Delayed Reporting request is submitted IAW USAFCENT Early and Delayed Reporting Policy

IPR sends request via SIPR to servicing PERSCO team for deployed Commander’s approval

Communicate importance to CC of quick turn (w/in 72hrs)

Home station has option for reclama

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Delayed Reporting

Second Request for Status If IPR doesn’t receive a decision w/in 72 hrs, they will send a

second request and Cc AUAB/A1, AFCENT/A1P and MAJCOM

Third Request for Status Please work toward avoiding receipt of a 3rd request for status

Delayed Reporting Notification

Examples of Delayed Reporting Notification Mandatory Pre-Deployment training that causes member to

miss Required Delivery Date (RDD) Sustained Injury Delayed Reporting requests submitted after RDD

Does not require deployed Group/Wing Commander’s signature Missed Movement

Delayed Reporting

Delayed Reporting approval/disapproval is forwarded to IPR (cc AFCENT/A1P org box) If disapproved, IPR will check with transportation management for

flight availability

Commercial Travel request IPR will submit disapproved Delayed Reporting along with Commercial

Travel request via SIPR to USAFCENT/A1P for approval If no available flights to meet RDD, USAFCENT/A1P will approve

Commercial Travel

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Delayed Reporting and Vol/Invol Extensions Requests

Once delayed reporting request is submitted and approved, deployed location could experience a gap

Would require incumbent to extend in place Member could volunteer to extend until replacement arrives

or be involuntarily extended

If member volunteers, member would extend in-place until replacement arrives and overlap is completed

If member doesn’t volunteer, CC can involuntarily extend member up to 14 days past ETL

If member is extended involuntarily past 14 days, request is routed through AUAB/A1 for COMUSAFCENT approval via PERSCO team

Deployed Commanders have authority to early release member’s prior to the completion of their normal tour.

Some reasons for Early Release: Medical Disqualification Substandard duty performance Disqualified from performing duty Emergency Leave (Sq/CC approval)

Replacements are authorized when: 30+ Days Remain on ETL “Mission Critical” position w/ <30 remain &

Commander request replacement Other exceptions reviewed on case by case basis

EARLY RELEASE/REPLACEMENT

EMERGENCY LEAVE

Emergency Leave Requests AFI 36-3003, Leave Program, para. 6.5.2 Red Cross notification required CC or PT Chief approves (1st Sgt may be delegated) AF Form 972 used for emergency leave travel Duty Status is updated in DCAPES

Note: Emergency Leave does not necessarily constitute an Early Release request

If member does not return, an Early Release request is accomplished (either w or w/o replacement)

Early Release (with or without replacement)

The early release with or with out replacement requests must be sent via SIPR

Unit CC/1st Sergeant initiates Early Release/Replacement Request

PERSCO’s role must be advertised – communicate

Deployed Commander must approve request

EARLY RELEASE/REPLACEMENT

For early release without replacement only: PERSCO sends message directly to AFPC/DPW (SWA) and cc AFCENT

For early release with replacement: PERSCO sends to AFCENT/A1P for the replacement ULN AFCENT/A1P will send to AFPC/DPW (SWA) for sourcing

Subject line on email needs to read: “Early Release w OR w/o Replacement - RANK LAST NAME

FIRST NAME MI (PID/ULN/LNR) - TPAS”

Please ensure to courtesy copy the below on request: Home station PRF/ Unit CC AFFOR MAJCOM Readiness Branch

EARLY RELEASE/REPLACEMENT REQUEST

MEMORANDUM FOR DEPLOYED COMMANDERFROM: PERSCOSUBJECT: Early Release (w or w/o replacement) Request For (Grade, Name, ULN/LNR)

1. Request of early release for the following person:Grade/Name/SSAN:ULN/LNR/SUFFIX:AFSC: TASKED PAS/Base:Date Required in Place (RDD):Original End TDY Date:Date Mbr departed AOR:Reason for Member’s early release: Replacement Requested: (Yes/No):Mission Critical (Yes/No):Replacement Approved by: Deployed Gp/CC (Rank, full name)Has the commander coordinated a replacement with home station: (Yes/No) If yes explain Is member serving a 365 day tour (Yes/No)? If yes please provide which course of action

(COA) the commander wants to follow:COA 1: Gap the position until a 365 day person can be identified by AFPC and training if

required is provided by 2 AF. This will be approximately 4 months.COA 2: Send a 120 day fill until the 365 day person can be identified and trained. This is not

a preferred COA. If CST can not be waived for the 120 day fill as training is generally 60 days and is cost prohibitive

COA 3. Send a replacement to fill the remainder of the tour.COA 4: Gap the position until the next rotation.

2. My POC for this matter is_______. He/she can be reached at DSN________ .

EARLY RELEASE MEMORANDUM

EARLY RELEASE WITH REPLACEMENTCURRENT PROCESS

AFCENT/A1P forwards email to AFCENT/AEF Movement Team Shaw for redeployment transportation

SWA forwards email to FAM

Request is forwarded to AFPC/DPW (SWA) via SIPR

AFCENT/A1P reviews for accuracy and builds replacement ULN

PERSCO sends request to AFCENT/A1P (SIPR)

EARLY RELEASE WITHOUT REPLACEMENT CURRENT PROCESS

AFCENT/A1P forwards email to AFCENT/AEF Movement Team Shaw for redeployment transportation

SWA forwards email to Scheduler for SA

PERSCO sends request to AFPC/DPW (SWA) and Cc’s AFCENT/A1P via SIPR

Early Release w/ Replacement and Early Reporting

IAW Early Release and Replacement Policy and Early/Delayed Reporting Policy

Downrange commander may request to have replacement report early to cover gap in-between incumbent leaving and replacement arriving once replacement has been identified

Downrange location initiates Early Reporting request via PERSCO

Must have downrange and home station CC’s signature

Early Reporting request is used to procure travel (RDD and ETL may be adjusted for transportation purposes)

Administrative Hold

For any extension that meets the requirements of administrative hold as defined in AFI 36-2110 process an administrative hold letter through respective PERSCO team.

PERSCOs will forward Admin Hold letters to AFCENT/A1P upon completion of deployed CC’s and Legal’s signature

Once received A1P will then update the ETL to reflect the amount of extra days member is being held

After hold is complete, PERSCO will send a letter back releasing the member from Admin hold and A1P will again update the ETL accordingly.

Waivers

PERSCO/IPRs will refer to AFI 10-401 Chapter 10 para 10.11.4; If the TPFDD Line-level Detail/DRMD waiver has not been received within 5 duty days of submission (3 days for requirements within 30 days of first movement), the tasked unit/wing/MAJCOM is authorized to complete the RPT process.

IPRs will forward the request to PERSCO with Group CC approval on the E-memorandum

PERSCOs forward to Group CC at deployed location for approval/disapproval.

Please have readiness cells refer to AFI 10-401 for current guidance.

All requests MUST be submitted to AFCENT/A1P via SIPR ONLY Send one request per email

How to process request (location specific): Print, get signatures, and scan into SIPR as a word

document Type as SIPR email and forward If background is on NIPR email, save as MS Word and

transfer to SIPR as an attachment. Verify that attachments can be opened in SIPR prior to

sending If scanning or transferring is not an option, PERSCO

team chief can certify approval rank/names and dates of requests

EMAIL CONSIDERATIONS

Extensions

Delayed and Early Reporting Requests

Early Release w/ or w/o Replacement

Administrative Hold

Waivers

Email considerations

SUMMARY

USAFCENT/A1 ORIENTATION

QUESTIONS?