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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Headquarters U.S. Air Force
1
AF Asset and Activity Management
Col Liesel GoldenAF/A7CA
Langley SAME Luncheon, May 09
“You can judge your age by the amount of pain you feel when
you come in contact with a new idea.” Pearl S. Buck
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 2
Asset Management BLUF
AF CE undergoing significant transformation
Asset Management is foundation for CE transformation
Changes how CE manages mission support activities, integrates requirements, advocates for resources, and allocates funds
Three major Asset Management efforts:
1. AMP Implementation
2. Asset Optimization Tools
3. Space Utilization
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Asset Management:The Big Picture
3
Installation Planning
Installation Planning
ExecutionExecution
ResourcingResourcingInvestment Planning(Asset Management)
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Asset Management:Where are we?
4
Capability
Time
Act
Plan
Check
Do
11 22 33 XX
# = Incremental Product
= AMPs
= Optimization
Start
= Space Utilization
Iterative process--need your feedback to refine future versions!
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
AMP IMPLEMENTATION
5
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 6
A structured, standardized approach to maximize value and utility of built & natural assets
Manage assets from a holistic portfolio perspective
Standardized processes, levels of service across the AF
Use of IT to analyze data, drive Key Performance Indicators
Making informed asset decisions based on business case principles (risk, cost & benefits)
Spending scarce dollars at the right place and right time for maximum effect
Proven internationally and becoming commonplace in the US
Asset Management:What is it?
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 77
Asset ManagementProcess
Current Requirements
Future Requirements
AssetsAvailable
AssetsRequired
Capability Assessment Gap Analysis
Asset Management Approach
ExistingAssets
Services &Sustainment
UpdateAssets
Renewal
New Assets
Acquisition
Under-UsedAssets
Recover Value
SurplusAssets
Disposal
NonAsset
Solutions
• Determine future requirements• Determine current resources & capacity & condition• Perform gap analysis• Identify opportunities, determine options• Build best business case for decision-makers
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 8
Water Treatment Plant
Water Treatment Plant
CustomerCustomer
WaterSourceWaterSource
Transmission Line
Asset Management:Example Activity
Activity: Provide Water Supply
Level of Service: Water is always available, safe to drink, clear and free from odor, and delivered under pressure
Performance Measures: • Number of outages
• Water quality complies with applicable standards
• Pressure at hydrants meets fire protection codes
• Maximum duration of outages
Targets:• Less than 2 per month
• 100% Compliance
• 100% Compliance
• No outages over 4 hours
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 9
Asset Management:Links Levels of Service to Cost
PredictedCost of Service
PredictedLevels of Service
Risk Management
Activity Management
Adjusted LOS: Respond to 1 event and investigate a second
Decreased CostPrevious LOS: 24x7, respond to 2 simultaneous events
Provide Fire Services
Cost: High
Cost: Lower
Risk Management
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Air Force Core Activities
10
Core Activities Components
Provide Facilities
Facilities
Housing
Custodial Services
Flight & Space Operations (except pavements)
Provide UtilitiesEnergy (Water / Wastewater / Stormwater / Electric / Gas / Other)
Provide Transportation
Transportation Networks (Roads & Airfields)
Provide Waste Management
Integrated Solid Waste
Hazardous Waste
Provide Natural Infrastructure
Land Management
Grounds Maintenance
Environment
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
AMP Concept
There will be five Activity Management Plans (AMP) per base1. Facilities2. Utilities3. Transportation Networks & Airfield Pavements4. Waste Management5. Natural Infrastructure
AMP formats standardized across the AF Allows standardized LOS and KPIs Allows rollup of data to MAJCOM, HAF for “apples to
apples” visibility, resource advocacy & allocation
AMP drives execution throughout the year Defines how CE provides mission support Documents corporate decisions for knowledge transfer Linked to CE Strategic Plan
1111 Similar to Family Housing Master Plans
I n t e g r i t y - S e r v i c e - E x c e l l e n c e12
AMP Process
STEP 1:AF Activity PM populates AMP Tab B (LOS, Perf.)
STEP 2:Base Tab OPRs populate AMP Tabs
STEP 3:Base Activity Specialist leads Tab integration to build AMP
STEP 4:Base CEAO leads integration of all AMPs into BCAMP
STEP 5:BCAMP vetted through CE, WG leadership for approval
So how will an Activity Mgt Plan (AMP) be created and used at a typical AF base?
Critical Tenets• AMPs & AMP process must be standardized across the AF• Team dialogue to integrate across traditional CE stovepipes
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 13
MARNOVJAN2009
JUL SEP
AMP ImplementationAPRDEC FEB AUG
OCT2008 MAY JUN
Implementation Engine Room
Launch Phase (Bases Create AMPs)
Facilitates
Create BCAMPS / MCAMPs(May – Dec)
Enables
War Council
Optimization Tool Development
Interim A-File DevelopmentLong-term IT Solution ECD: TBD
Create AF AMPs(mid-Nov – mid-Feb)
Pre-Launch Phase
Pre-Launch #1Validate Existing Data
Pre-Launch #2Load On-the-Shelf Req’ts
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
ASSET OPTIMIZATION
14
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Asset Optimization
Before:
Lack of common approach prevents holistic analysis
After:
Common approach allows AF-wide holistic analysis
Base #1 Projects A: 84 B: 87 C: 99
MAJCOM # 1 Projects X: 92 Y: 96 Z: 99
AF #1 Project AF: 99
Base # 1 Projects A: 4 B: 23 C: 56
MAJCOM # 1 Projects X: 3 Y: 14 Z: 45
AF #1 Project AF: ???
Where do I invest my next dollar?
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Asset Optimization
Prioritizes requirements based on cost, risk, benefit
Two major components:
Mission Dependency Index (MDI) = Relative asset importance Created CATCODE-level interim MDI scores Air Force Mission perspective--not MAJCOM specific Implemented in ACES-PM / RP by ELSG
Facility Condition Index (FCI) = Relative asset condition FCI = [ (SRM Requirement) / (PRV) ] Beta tested with Joint Basing surveys Pilot testing with Nuclear-Related Facilities assessments
1616
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Asset Optimization: Investment Planning Concept
17FC& MDI Work Together to Provide an Initial Prioritization
Mis
sio
n D
epen
den
cy I
nd
ex
High
Low
Facility Condition Better Worse
Priority for Sustainment
Funding
Priority for Repair
Funding
Consider for Transfer or
Privatization
Consider for Demolition or
Disposal
17
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
M-6 SPACE UTILIZATION
18
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 19
Space UtilizationSummary
Adopting standardized classification methodology / terminology
Creating Playbook Describe roles & responsibilities Describe CAD requirements--must be editable! Describe data elements Data Collection techniques Common Documents: Definitions, References, Training
Fielding S-File reporting tool
Bridge solution until NexGen IT -- A7C: Field by Sep 09
Takes space data gathered in standardized format and creates vacancy & occupancy reports visually on IGI&S viewer
Providing training for Managers and Technical Staff
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 202020
Net (USAF)
"Net" = Office space
Space UtilizationTerminology
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 212121
Net (USAF)
Usable
"Usable" = Office space + Common areas
Space UtilizationTerminology
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 222222
Net (USAF)
Usable
Rentable
"Rentable" = Office space + Common + Circulation - Vertical penetrations
Space UtilizationTerminology
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 232323
Net (USAF)
Usable
Rentable
Interior Gross
"Interior Gross" = Office space + Common + Circulation + Vertical penetrations
Space UtilizationTerminology
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 242424
Net (USAF)
Usable
Rentable
Interior Gross
Exterior Gross
"Exterior Gross" = Complete Footprint
Space UtilizationTerminology
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Space UtilizationPlaybook
Playbook standardizes process -- Incorporates best practices
M-6: OPTIMIZE SPACE UTILIZATION – OVERALL PROCESS – Version: 03/06/2009
Phas
e IV
R
epor
ting
Spac
e D
ata
Phas
e V
Spac
e O
ccup
ancy
M
anag
emen
t
Phas
e I
Gat
herin
g R
eal
Prop
erty
&
Spac
e D
ata
Phas
e III
Inte
rior
Mea
sure
men
t
Phas
e II
Exte
rior
Mea
sure
men
t
Start
End
1.1. Educate Management &
Stakeholders; Conduct Stakeholder Workshops
2.1. Conduct Facility Manager
Interviews
2.2. Record Building Exterior Measurements
2.4. QA / QC Data
2.3. Gather Installation CIP & Aerial Imagery for
GIS
3.3. Categorize Space Assets (by
category)
3.2. Record Building Interior Measurements
(BOMA adapted template)
3.4. Generate CAFM Asset
Layers
3.1. Conduct Walk Around / Survey of
Facilities
1.2. Prepare Field Survey
3.5. Attribute CAFM Asset
Layers & Update CAFM Database
3.6. QA / QC Data
4.1. Compile Data in Standard
Format
6.0. Maintain / Update Space
Data
4.3. Provide Data for Space Request /
Consolidation / Demolition
= Involved in Process= Decision Point
= Process StepShape Key
= On-Page Reference= Not Involved in Process
= Off-Page Reference = Start & End
5.2. Conduct Move Planning &
Management (Hoteling)
4.2. Review Data
5.1. Request Space
Optional
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Space UtilizationS-File Tool
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Color code facility floor plan by space type, unit or primary category code
Space UtilizationS-File Tool
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Multiple automated reports to generate real time data and calculations
Space UtilizationS-File Tool
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
B240SW Wing Tinker AFB
B240SW Wing Tinker AFB
29
OSCRE Space UseClassifications
OSCRE Space UseClassifications
ACES-RP Data: Category Code
ACES-RP Data: Category Code
ACES-RP Data: Category Code
ACES-RP Data: Category Code
Space UtilizationFuture State
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 30
The Asset Mgt Journey…
We are moving incredibly fast… …but we have a long way to go! We’ll get there together as a team
2006
2009
20xx?
If you don’t like change, you’re going to like irrelevance even less.
General Eric Shinseki
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 31
QUESTIONS?