Agency Board September 12, 2013

Agency BoardSeptember 12, 2013

Update on theDavis-Woodland Water Supply Project

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Discussion Topics

• Recent Activities/Accomplishments

• Upcoming Activities/Milestones

• Project Schedule

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Recent Activities/Accomplishments July - September 2013

PROGRAM MANAGEMENT- DBO PROPOSAL•Received priced DBO Proposal from CH2M Hill on July 30th •Based on review to date, Proposal appears to be responsive •Negotiations with CH2M Hill are continuing

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Recent Activities/Accomplishments July - September 2013 (cont’)

PROGRAM MANAGEMENT- GRANTS & LOANS•Continued pursuit of SRF Loans:

– Clean Water SRF Application Submitted by the Agency for the regional facilities ($211M)

– Safe Drinking Water SRF Application Submitted by Woodland for Woodland’s portion of regional and local facilities

($143M) Eligibility based on lost well capacity due to exceeding MCL’s (nitrate)

Davis would be eligible upon consolidation of North Davis Meadows

•Continued pursuit of state commitment for Intake funding•Westside IRWMP approved

DWWSP highly-ranked project

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PROGRAM MANAGEMENT•Issued RFQ to solicit qualified construction quality assurance firms•TerraVerde energy analysis proceeding

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ENVIRONMENTAL AND PERMITTING•Section 404 Permit:

Biological Opinion received from USFWS Biological Opinion from NMFS pending

• Microbial Aerosol Study: Six 24-hour sampling events completed; Draft Final Report pending

•Working with RD 2035 re: WAPA power sharing at Joint Intake

•Working with PG&E to define system improvements/costs to serve RWTF and Joint Intake

•Agreement with Yolo County regarding Encroachment Permit requirements

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LAND AND ROW ACQUISITIONS•Agreements reached for following property rights/easements:

Heidrick/McGinnis for Davis Finished Water Transmission Main easement

Oates for 3 parcels near Intake Facility site and along Raw Water Pipeline alignment

Alamar for property near Intake Facility site CPG for Intake Facility site & Conaway Ranch easements

•Sierra Northern Railroad easements revised- transverse crossing only.

CH2M Hill will keep tunnel pits in the road (close Road 22 for 60 days)

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PLANNING, DESIGN, AND CONSTRUCTION•Evaluated solids handling alternatives for RWTF•Reviewed contractor pre-qualifications document for Intake Facility•Provided MWH with design criteria for Agency equipment at Intake Facility

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Upcoming Activities/Milestones

PROGRAM MANAGEMENT•Continue to pursue SRF low interest loans from Safe Drinking Water Act SRF (CDPH) and Clean Water Act SRF (SWRCB)

Offers from CW SRF and SDW SRF anticipated in early November

•Obtain state commitment letter for remaining share of state grant funds (for joint intake - $6.7M)•Continue efforts to obtain WAPA power at Joint Intake•Continue development of ASR Program

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PROGRAM MANAGEMENT (cont’)•Complete “Value for Money” analysis•City of Davis to resolve water rate lawsuit or otherwise confirm ability to finance the project•Finalize agreements with RD2035:

Operations Agreement Intake Cost Sharing Agreement

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ENVIRONMENTAL AND PERMITTING•Receive Biological Opinion from NMFS

•Obtain Finding Of No Significant Impact (FONSI) from Bureau of Reclamation

•Receive Section 404 Permit (US Army Corps of Engineers)

•Obtain State 401 Water Quality Certification

•Begin negotiations for purchase of environmental mitigation credits

•Approve Air Quality CEQA Addendum

•Complete Microbial Aerosol Study at RWTF Site

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LAND AND ROW ACQUISITIONS•Complete “condemnation” for Riverbank Road •Finalize escrow for RWTF site purchased from City of Woodland•Complete negotiations for final property easements:

SNRR for transverse easement Lillard for Davis Treated Water Main

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PLANNING, DESIGN, AND CONSTRUCTION•Complete plan with the Yolo County Farm Bureau for Road 22 closure coordination •Shortlist construction quality assurance firms and solicit proposals•Seek approval to award DBO contract to CH2MHill on October 10•Pre-qualify intake construction firms (RD 2035-October)

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Activity Date

Issue Request for Qualifications January 27, 2011

Receive Statement of Qualifications April 15, 2011

Short list three DBO teams June 2, 2011

Davis and Woodland City Council authorization to proceed with project final engineering and construction

March 2013

Issue Request for Proposals December 21, 2012

Receive Initial Concept Submittals & Proposal Phase Procurement Plans

May 15, 2013

Priced proposal submittal by Proposer July 30, 2013

Board authorization to proceed with negotiations July 15, 2013

Board award of service contract October 10, 2013

DBO Procurement Schedule

Updated: 09/12/13

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Task Completion By

Complete RWTF Site Fill November 2012

Obtain water rights for 10 TAF purchased from CPG November 2012

Issue Final RFP for DBO Contract December 2012

Approval of Project Final Engineering and Construction by Each City

March 2013

Authorization to Proceed with Bond Financing by Each City September 2013

Award DBO Contract October 2013

Secure Joint Intake Construction Funding October 2013

Obtain USACE 404 Permit November 2013

Advertise Joint Intake Construction Bid Documents November 2013

Joint Intake Construction and Testing Completion April 2016

DWWSP Acceptance Testing Completion September 2016

Updated: 9/12/13

Project Schedule Milestones