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West Chester TownshipTrustees Meeting Agenda

November 18, 2008

Trustees Fiscal Officer

George Lang, President Patricia WilliamsCatherine Stoker, Vice President AdministratorLee Wong Judith C. Boyko

5:00 P.M.Metro Parks VOA Park Enhancement Plan Work Session

6:00 P.M.Regular Meeting

Mr. Lang Convene Roll Call Pledge

Citizens Comments

(2 minutes per person limited to a total of 10 minutes)

Mrs. Boyko Presentations

None

Mrs. Williams Action Items For approval by motion

A. Motion to approve West Chester Connections Plan Work Session Minutes October 14,2008

B. Motion to approve Trustees Meeting Minutes October 14, 2008

C. Motion to approve Trustee Meeting Minutes October 28, 2008

D. Motion to approve payment of bills

Mrs. Boyko E. Requisitions $1500.00 and over

1. Adm $238,284.00 OTARMA - Township liability insurance renewal (December 1, 2008 November 30, 2009)

2. Adm $30,004.93 Frost Brown Todd Legal Services through September 30, 2008

3. CIT $6,210.00 Industrial Communication & Sound License and software upgrade for securitmanagement system

4. CIT $3,940.00 ESRI, Inc. One year license renewal and maintenance agreement for ARCVieGIS

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5. Fire $3,632.10 Power Systems, Inc. Equipment for Township fire stations for physical fitnesprogram

6. Fire $1,915.00 Buckeye Power Sales Company, Inc. Replace radiator on emergency generatat Fire House 5

7. Fire $1,863.96 Best One Tire & Service of Mid America Four Michelin rear tires mounted abalanced for fire vehicle 222 (1989 Sutphen Pumper) including environmental

disposal fee8. Parks $4,991.00 Pinecrest Nursery Twenty-nine (29) trees for reforestation program for Keehn

Park

9. Police $19,990.00 Optical Systems Technology, Inc. Night sight equipment for SWAT team

10. Police $12,534.61 Corporate Express Office furnishings for the Tactical Planning and CrimeAnalysis Units

11. Police $9,145.00 Pro-Tech GPS tracking system and accessories for CIS Unit

12. Police $1,710.00 John E. Reid & Associates, Inc. Tuition for three police officers to attend ThReid Technique of Interviewing and Interrogation training course

13. Roads $18,070.00 Kaffenbarger Truck Equipment Company Snow removal equipment for truck

14. Roads $3,720.00 Security Fence Group, Inc. Repair for guardrail on West Chester Road

15. Services $1,750.00 Beck Consulting, Inc. Reynolds Farm property appraisal per Ohio PublicWorks Commission requirement for Clean Ohio Fund reimbursement

16. WCCTV $3,000.00 Alderson Properties, Inc. (Existing PO #S800902) 4th Quarter CAM charges ncovered in lease

Mrs. Boyko F. Personnel Items

17. Adm Motion to contract with Dental Care Plus Group and approve rates for dental and vision plans foJanuary 1, 2009 through December 31, 2010 and authorize the Township Administrator to execusaid contract

18. Fire Motion to hire two part-time Firefighter/EMT-Bs, Michael Swanson and Benjamin Reeseeffective November 23, 2008 at the hourly rate of $14.38 with a one year probationary period ancontingent upon successful completion of applicable testing and procedures

19. Roads Motion to hire Michael Hearilhy and fill vacant Laborer/Operator position for the Roadsdepartment effective November 19, 2008 at the hourly rate of $14.64 with a one year probationaperiod and contingent upon successful completion of applicable testing and procedures

Mrs. Boyko G. Business Items

20. Adm Motion to authorize an engagement for legal services with Peck, Shaffer & Williams, LLP relatto the creation of a Joint Economic Development District (JEDD) and authorize the TownshipAdministrator to execute the engagement letter

21. CIT Motion to approve contract with Cincinnati Bell for LAN Advantage fiber connectivity to firestations and authorize the Township Administrator to execute said contract

22. Fire Motion to authorize the Township Administrator to accept bid in the amount of one dollar ($1.0for 1999 E-One Ambulance in as is condition and convey said ambulance to Green TownshipFire Rescue, Adams County, Ohio

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23. Fire Motion to approve the 2009 Ambulance Inflation Factor of 5% and direct MED3000, EMS billicompany to reflect the increase on all BLS, ALS-1, ALS-2 ambulance service rates and themileage rate

24. Police Motion to auction eight police vehicles

25. Police Motion to enter into a renewal agreement between West Chester Township Police Department aLexisNexis effective December 1, 2008 through November 30, 2011 for access to online Law

Enforcement Solutions not to exceed $9,684.00 and authorize the Township Administrator toexecute said agreement

26. Police Motion not to object to new liquor permit for Asiatique Bistro West Chester Operations LLC DBAsiatique Bistro at 9228 Centre Pointe Drive

27. Roads Motion to accept Firebird Drive (776.14) to be dedicated and journalized at 25 MPH

28. Roads Motion to accept Foxchase Drive (723.36) in Foxborough subdivision , Phase 2B to be dedicatand journalized at 25 MPH

First Reading of Resolutions& Reading of Emergency Resolutions (if any)

29. 1st Reading Resolution No. 29-2008 authorizing the designation of the Township Finance

Director as the agent for West Chester Township for all matters pertaining toFederal Disaster Assistance

30. 1st Reading Resolution No. 30-2008 declaring surplus items for disposal

31. 1st Reading Resolution No. 31-2008 authorizing the Township Fiscal Officer to amend the

Township 2008 Appropriations and to request the Butler County BudgetCommission to amend the West Chester Township Certificate of EstimatedResources for Budget Year 2008 and authorizing the Township Fiscal Officer to

transfer funds from the Police Fund to the Bullet Proof Vest Fund; from theAssistance to Firefighters Fund to the Fire District Fund; from the Highway SafetyGrant Fund to the Police District Fund; from the Buffer Zone Protection Plan Fundto the Police District Fund; and from the IKEA Road Improvement Fund to theIKEA Road Improvement Debt Service Fund

Citizens Comments

Second Reading & Vote on Pending Resolutions& Vote on Emergency Resolutions (if any)

None

Discussion Items & Trustees CommentsMrs. Boyko

AdjournExecutive Session

Property, personnel & pending litigation w/Legal Counsel

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FYI

Saturday, Nov. 15 1:00 to 8:00 p.m. Olde West Chester Christmas Walk

Saturday, Nov. 15

7:00 p.m.Immediately followingthe parade

Christmas Walk Parade from Union ElementaryHoliday Tree Lightening - Township Administration Buildin9113 Cincinnati Dayton Road

Saturday, Nov. 22 2:00 4:30 p.m. Winter Farmers Market on The Square @ Union Centre

Thursday, Nov. 27 Thanksgiving Day Township Offices Closed in observance of Holiday

Tuesday, Dec. 2 6:00 p.m. Trustee Meeting Township Hall

Sunday, Dec. 14 1:00 to 4:00 p.m. Pioneer Christmas Log Cabin at Keehner Park

Tuesday, Dec. 16 6:00 p.m. Trustee Meeting Township Hall