Agenda

Plu

mas L

ake

Ele

men

tary

Sch

ool

Dis

trict

2010-1

1 U

nau

dite

d

Actu

als

Sep

tem

ber 1

5,2

011

Pre

sen

ted

by A

jit Kan

gEach student will reach their fullest potential as we strive for district excellence through sound leadership,

effective communication, accountability, and investment in our staff.

Agenda

Exe

cutiv

e S

um

mary

U

naudite

d A

ctuals

Enro

llment d

ata

Revenue Lim

it assu

mptio

ns

Tier III fl

exib

ility

AR

RA

fundin

g

Ed Jo

bs fu

ndin

g

Rese

rves

Revenues, E

xpenditu

res a

nd C

hanges in

Fund

Bala

nce

Genera

l Fund

Cafe

teria

Acco

unt

Defe

rred M

ain

tenance

Capita

l Facilitie

s Fund

Capita

l Pro

ject Fu

nd

Debt S

erv

ice Fu

nd

Gann Lim

it

Sch

edule

of Lo

ng-Te

rm Lia

bilitie

s

Lookin

g A

head

Execu

tive S

um

mary

Un

au

dite

d A

ctuals

Finan

cial d

ata

reflectin

g

district’s fi

scal sta

tus a

t the

en

d o

f the 2

01

0-1

1 sch

ool

year

Reven

ues a

nd

exp

en

ditu

res fo

r th

e e

ntire

year a

s rep

orte

d b

y

the d

istrict prio

r to th

e a

nn

ual

au

dit

Mu

st be a

pp

roved

by th

e

Govern

ing

Board

by

Sep

tem

ber 1

5

Su

bm

itted

to th

e C

alifo

rnia

D

ep

artm

en

t of E

du

catio

n b

y

loca

l cou

nty

offi

ce o

f ed

uca

tion

by O

ctob

er 1

5

Ind

ep

en

den

t au

dito

rs valid

ate

the n

um

bers a

nd

p

rese

nt a

ud

it rep

ort to

B

oard

in D

ece

mb

er

Unaudi

ted

Ac

tual

s

(cont

.)

Form

s in re

port:

Reven

ue, e

xpenditu

res, a

nd fu

nd

bala

nce

s for th

e fo

llow

ing fu

nds:

FOR

M 0

1 – G

enera

l Fund

FOR

M 1

3 – C

afe

teria

Fund

FOR

M 1

4 – D

efe

rred M

ain

tenance

FOR

M 2

5 – C

ap

ital Fa

cilities Fu

nd

FOR

M 5

2 – D

ebt S

erv

ice Fu

nd

Form

A – A

vera

ge D

aily

Atte

ndance

(A

DA

) for P

2, A

nn

ual a

nd R

evenue Lim

it ca

lcula

tions

Form

CA

– Sum

mary

of d

ata

and d

istrict ce

rtifica

tion

Form

CAT – R

evenues a

nd e

xpen

ditu

res

for ca

teg

orica

l pro

gra

ms

Form

CEA

– Curre

nt E

xpense

Fo

rmula

/Min

imu

m C

lassro

om

C

om

pensa

tion

Unaudi

ted

Ac

tual

s

(cont

.)

Form

s in re

port (co

nt):

Form

DE

BT – S

chedule

of Lo

ng

-Term

Lia

bilitie

s

Form

GA

NN

– Calcu

late

s appro

pria

tion

s su

bje

ct to G

AN

N Lim

it

Form

ICR

– Calcu

late

s a p

ropose

d

indire

ct costs ra

te fo

r federa

l and sta

te

pro

gra

ms fo

r 20

12-1

3

Form

L – Report o

f annual lo

ttery

fund

expen

ditu

res

Form

NC

MO

E – C

alcu

latio

n to

en

sure

we

are

usin

g fu

nds to

pro

vid

e se

rvice

s in

ad

ditio

n to

reg

ula

r serv

ices (N

CLB

re

quire

ments)

Form

s PC

R a

nd P

CR

AF – a

uto

matica

lly

calcu

late

tota

l pro

gra

m co

sts in Fu

nd 0

1

in a

stand

ard

ized m

anner.

Form

RL – R

evenue Lim

it Calcu

latio

n

Form

SIA

A – S

um

mary

of In

terfu

nd

Activ

ities (tra

nsfe

rs betw

een fu

nds)

Form

TR

AN

– Sum

mary

of H

om

e-To

-Sch

ool Tra

nsp

orta

tion

En

roll

me

nt

Dat

a

E

nro

llmen

t – 2

01

0-1

1

Califo

rnia

B

asic

Ed

uca

tion

al

Data

Syste

m

(CB

ED

S)

K-8: 1

02

7

(1.8

%

declin

e fro

m

prio

r year)

Avera

ge D

aily

A

tten

dan

ce

(AD

A) – 2

01

0-

11

Prin

cipal

Ap

portio

nm

en

t (P2

)

99

4.5

4 (2

.67

%

declin

e fro

m

prio

r year)

2006-07

2007-08

2008-09

2009-10

2010-11

850

900

950

1000

1050

CBEDSP2

ASSUMPTIONS2006-07Unaudited Actuals

2007-08Unaudited Actuals




2011-12BUDGET

Statutory COLA

5.92% 4.53% 5.66% 4.25% (0.39%) 2.24%

Base RL $5,791.36

$6,032.36

$6,347.36 $6,597.36 $6,573.36 $6,710.36

Deficit Factor 7.844%0.92156

18.355%0.81645

17.963%0.82037

19.754%0.80246

Funded RL $5,791.36

$6,032.36

$5,849.47 $5,386.41 $5,392.59 $5,384.80

Other RL Adjustments

(3.85%)($252.99) per ADA

P2 ADA (District K:8)

918.86 972.84 931.83 1015.24 987.65

ADA used for RL (incl county Sp Ed ADA)

978.79 1021.86 1022.13 994.54

2006-07 2007-08 2008-09 2009-10 2010-11 2011-120

5

10

15

20

25

Deficit Factor

Deficit Factor

2006-07 2007-08 2008-09 2009-10 2010-11 2011-120

2000

4000

6000

8000

Base RL

Revenue Limit Funding

Fl

ex

ibi

lity –

Ca

tego

rical

Pr

og

rams

Educa

tion C

ode S

ectio

n 4

26

05

allo

ws co

mple

te

flexib

ility in

the u

se o

f funds a

ppro

pria

ted in

the

state

budget fo

r fisca

l years 2

00

8-0

9 th

rough

20

14

-15

for n

um

ero

us p

rogra

ms a

nd ca

n b

e u

sed

for a

ny e

duca

tional p

urp

ose

.

Cate

gorica

l pro

gra

ms su

bje

ct to Tie

r III flexib

ility

Adm

inistra

tive Tra

inin

g - $

8,7

13

Art &

Music B

lock G

rant - $

15

,13

3

CA

HSEE - $

80

0

Califo

rnia

Peer A

ssistance

& R

evie

w - $

5,1

50

Com

munity

Base

d E

nglish

Tuto

ring - $

4,4

79

Gifte

d a

nd Ta

lente

d E

duca

tion - $

73

,64

5

Instru

ctional M

ate

rial R

ealig

nm

ent P

rogra

m -

$5

6,9

76

Math

& R

eadin

g P

rofe

ssional D

evelo

pm

ent -

$6

,01

4

Math

& R

eadin

g P

rofe

ssional D

evelo

pm

ent E

L - $

3,0

07

Pro

fessio

nal D

evelo

pm

ent G

rant - $

11

,60

1

Sch

ool Lib

rary

Impro

vem

ent G

rant - $

10

,44

0

Sch

ool S

afe

ty - $

7,9

92

Supple

menta

l Hourly

Pro

gra

ms - $

24

,28

7

Targ

ete

d In

structio

nal Im

pro

vem

ent - $

4,4

34

Defe

rred M

ain

tenance

Sta

te A

pportio

nm

ent

Apportio

nm

ent o

f $3

3,5

81

subje

ct to Tie

r III flexib

ility u

ntil 2

01

4-1

5

Transfe

rred to

Routin

e R

estricte

d

Main

tenance

.

Routin

e R

estricte

d M

ain

tenance

– flexib

ility to

decre

ase

contrib

utio

n fro

m th

ree p

erce

nt to

one

perce

nt (a

pprox

imate

ly $

30

K sa

vin

gs).

AR

RA

Fu

nd

ing

Am

erica

n R

eco

very

and

Rein

vestm

ent A

ct (AR

RA

)S

tate

Fiscal S

tab

ilizatio

n

Fun

din

g (S

FSF) – in

ten

ded

to

off

set re

du

ction

s to sta

te

gen

era

l pu

rpose

an

d

cate

gorica

l fun

din

g a

nd

was

revise

d o

n Ju

ly 2

2, 2

01

1:

Sta

te g

en

era

l purp

ose

fundin

g:

K:8

- $359

,065 (o

rigin

al

$29

3,4

24)

Charte

r - $4

,708 (o

rigin

al

$3,3

96)

Cate

gorica

l fund

ing:

$44

,420 (o

rigin

al $

50,7

15)

Entire

entitle

ment $

42

4,1

07

($347,5

35 re

ceiv

ed in

08-0

9 sch

ool

year a

nd b

ala

nce

in 2

010-1

1)

Fun

ded ce

rtifica

ted te

ach

er

sala

ries

20

09

-10

- $2

11

,54

52

01

0-1

1 - $

21

2,5

62

Sp

ecia

l Ed

uca

tion

fun

din

g

$1

63

,70

5

200

8-0

9 sch

ool y

ear u

sed

$81,8

46

for p

ara

sala

ries

Bala

nce

($83,1

88) u

sed in

200

9-1

0

for p

ara

sala

ries

Ed

ucatio

n Jo

bs F

un

d

Pro

gra

m En

titlem

en

t $2

22

,81

3C

an

be u

sed

for site

exp

en

ditu

res o

nly

20

10

-11

Exp

en

ditu

res -

$7

9,2

70

Fun

din

g w

as u

sed

for th

e

follo

win

g:

Resto

re th

ree d

ay

furlo

ug

hs fo

r site sta

ff

Two p

art-tim

e P

E te

ach

ers

- Rio

an

d C

ob

ble

ston

e

Litera

cy C

oach

– share

d

by th

ree site

s

Part-tim

e Lib

rary

Cle

rk

Part-tim

e O

ffice

Cle

rk at

Rio

Reserv

es

Eco

nom

ic U

nce

rtain

ty – Fiv

e

perce

nt

Min

imum

Cla

ssroom

C

om

pen

satio

n -

Fun

din

g se

t asid

e to

clo

se d

eficie

ncy

Certifi

cate

s of

Particip

atio

n (C

OP)

Ob

ligatio

n o

f G

en

era

l Fun

d if

insu

fficie

nt fu

nd

s availa

ble

in Fu

nd

2

5 fo

r deb

t serv

ice

paym

en

t

Rese

rve fo

r CO

P

deb

t serv

ice

paym

en

t

Rese

rve fo

r Ch

arte

r A

DA

issue (p

en

din

g

app

eal)

Rese

rve fo

r W

heatla

nd M

OU

Rese

rve fo

r possib

le

mid

-year cu

ts

Fu

nd

0

1:

20

10

-1

1

Re

ve

nu

e

So

urc

es

Revenue Source

Estimated Actuals

Total Restricted and

Unrestricted

Unaudited Actuals Total

Restrictedand

Unrestricted Variance

Revenue Limit Sources $6,025,098 $5,995,687

(0.49%)

Federal Sources $327,728 $325,841(0.58%

)

State Sources $941,385 $971,428 3.2% Lottery, Tier III

programs

Other Local Revenue $584,936 $595,432 1.8%

Rec’d one-time $ from YCOE; Worker’s Comp Adj, Nextel E-Rate

Interfund Transfers In $25,800 $20,734

(19.6%)

CFD Admin Costs – transfer from Fund 52

Total Revenue $7,904,497 $7,909,122 0.06%

20

10

-11

Reven

ue

Sou

rces

Revenue Limit76%

Federal Revenue

4%

State Revenue12% Local Revenue

8%Revenue LimitFederal RevenueState RevenueLocal Revenue

Fu

nd

01

: 20

10

-11

Ex

pe

nd

itur

es

Object Code

Estimated Actuals Total

Restricted and

Unrestricted

Unaudited Actuals

Total Restricted

and Unrestricted Variance

1000-Certificated Salaries$3,217,857

$ 3,202,632 -0.47% Vacant teacher positions

2000-Classified Salaries

$1,151,333

$ 1,131,525 -1.72%

Vacant custodial position and para sub time and facilities extra time

3000-Benefits

$1,521,191

$ 1,485,180 -2.37%

Statutory benefits associated with above salaries plus HDV and Unemp savings

4000-Materials and Supplies

$474,468$ 453,567 -4.41% Site savings - $10K; FMOT - $8K

5000-Services & Operating Expenditures

$1,166,962

$ 1,067,056 -8.6%

Savings in Sp Ed, CFD Admin contracted services, operations and communications

6000-Capital Outlay0

0 0%

7000-Other Outgo, Transfers of

Indirect/Direct Support Costs $ 215,140 $ 201,022 -5.7%

Savings in Sp Ed Excess Program Costs

Total Expenditures $ 7,746,951 $ 7,540,582 -2.65%

Net Increase (Decrease) in Fund balance $ 157,546 $ 368,139

Beginning Fund Balance $ 2,599,040 $ 2,599,040

Ending Fund Balance $ 2,756,586 $ 2,967,179

Con

tribu

tion

s to

R

estric

ted

Pro

gra

ms

Revenue Source

Routine Restricted Maintenan

ce

Special Ed Transportation

Special Ed SD/OI

Transportation

State and Federal Aid

$458,164 $25,440 $23,450

Fees $13,310

Total Revenue

0 $458,164 $25,440 $36,760

Total Expenditures

$195,248 $1,008,434

$66,876 $92,697

Contributions from unrestricted resources

$195,248 $550,270 $41,436 $55,937

Exp

en

ditu

res b

y

Cate

gory

Certificated Salaries35%

Management Salaries9%

Classified Salaries13%

Benefits20%

Books and Supplies6%

Services & Operating Expenses14%

Other Outgo3%

Transfers Out0%

Certificated Salaries

Management Salaries

Classified Salaries

Benefits

Books and Supplies

Services & Operating Expenses

Capital Outlay

Other Outgo

Transfers Out

Cu

rren

t Exp

en

se

Form

ula

/Min

imu

m C

lassro

om

C

om

pen

satio

n Educa

tion C

ode, S

ectio

n

41372 re

quire

s ele

menta

ry sch

ool

districts to

expend a

t le

ast 6

0 p

erce

nt o

f their

curre

nt co

st of

edu

catio

n fo

r classro

om

te

ach

ers a

nd a

ides, p

lus

asso

ciate

d b

enefits.

District is 2

.13

% b

elo

w

the m

inim

um

Deficie

ncy

am

ou

nt is

$1

41

,539

.40

Optio

ns a

vaila

ble

to th

e

District

Request w

aiv

er fro

m

county

offi

ce o

f educa

tion

Set a

side fu

ndin

g to

co

rrect d

eficie

ncy

Co

mpo

ne

nt

s

of

En

di

ng

B

alan

ce

Revenues $7,909,122

Expenditures $7,540,982

Net Increase/Decrease $ 368,140

Ending Fund Balance $2,967,179

Reserved for Economic Uncertainty $ 376,012

Revolving Cash and Prepaids $ 11,873

COP Debt Service Payment $ 475,475

Charter ADA $ 186,511

Revenue Limit Reductions $ 328,198

Wheatland High Agreement $ 295,000

Minimum Classroom Compensation Deficiency

$ 141,539

Lottery Unrestricted $ 126,523

Restricted Programs (EIA, RMA, Lottery Prop 20)

$ 21,426

Available for Budget Shortfalls $1,004,622

Fund

13:

Caf

et

er

ia

Fund

Category 2010-11 Estimated Actuals

2010-11 Unaudited Actuals

Variance

Revenue

Federal Revenue $ 254,000 $ 245,685 (3.3%) Less participation in lunch program

State Revenue $ 20,000 $ 21,593 7.96%

Local Revenue $ 150,500 $ 142,562 (5.27%)

Total Revenue $ 424,500 $ 409,840 (3.45%)

Expenditures

Classified Salaries $ 142,549

BA $519

$ 143,067 0.36%

Benefits $ 52,087

BA ($519)

$ 51,020 -2.05%

Materials and supplies $ 201,562 $ 201,415 -0.07%

Services and operating expenses

$ 6,713

BA $151

$ 5,873 -12.5% $840 savings in all categories

Transfer of Indirect/Direct Support Costs

$ 17,890 $ 17,821 -0.39% Based on actual expenses

Interfund Transfer In $ 0

Total Expenditures $ 420,801 $ 419,196 -0.38%

Net Increase/(Decrease) in Fund balance

$ 3,699 ($ 9,356)

Beginning Fund Balance $ 25,926 $ 25,926

Ending Fund Balance $ 29,625 $ 16,570

Fu

nd

14:

De

fer

red

M

ain

ten

an

ce



Variance

Revenue

Other State Revenue $ 0

Local Revenue $ 2,030 $ 1,708 (15.7%) Interest earnings

Total Revenue $ 2,030 $ 1,708

Expenditures

Materials and supplies $ 15,376 $ 15,376 0

Services and operating expenses $ 14,624 $ 0 (100%) $ budgeted for emergencies

Total Expenditures $ 30,000 $ 15,376 (48.7%)

Excess (deficiency) of Revenues over expenditures before other financing sources and uses

$ (27,970)

$ (13,668)

Other financing Sources/Uses 0 $ 0

Net Increase (decrease) in Fund Balance $ (27,970)

$ (13,668)

Beginning Fund Balance $112,374 $112,374


Fu

nd

25: C

ap

ital

Facilitie

s F

un

d



Revenue

Local Revenue $ 227,370

BA - $8,930

$ 235,159

Total Revenue $ 227,370 $ 235,159

Expenditures

Materials and supplies $

Services and operating expenses $ 61,400

BA - $20,977

$ 82,377

Capital Outlay $ 13,500

BA – ($13,500)

$

Other outgo (debt service principal and interest) $ 476,065 $ 476,065

Excess (deficiency) of Revenues over expenditures before other financing sources and uses

$ (323,595) $ (323,283)

Interfund Transfers In $ 121,865 $ 115,000

Net Increase (decrease) in Fund Balance $ (201,730) $ (208,283)

Beginning Fund Balance $ 759,224 $ 759,224


Cash with fiscal agent $ 477,223

Fu

nd

52: D

eb

t Serv

ice

Fu

nd

for B

len

ded

C

om

pon

en

t Un

its



Revenue

Local Revenue $ 668,021 $ 681,603

Total Revenue $ 668,021 $ 681,603

Expenditures

Other outgo (debt service principal and interest) $ 525,089

BA - $40

$ 525,129

Excess (Deficiency) of Revenues over expenditures before other financing sources and uses

$ 142,932 $ 156,475

Other financing sources/uses $ 147,665 $ 135,734

Net Increase (decrease) in fund balance ($ 4,733) $ 20,741

Beginning Fund Balance $1,205,080 $1,205,080

Ending Fund Balance $1,200,347 $1,225,821

Cash with fiscal agent $ 465,907

Sc

he

du

le

of

Lo

ng

-Te

rm

Lia

bili

ties

Unaudited balance

July 1, 2010

Audit Adj

Audited Balance July 1, 2010

Increases

Decreases

Ending Balance June 30, 2011

Amounts Due Within One Year

Certificates of Participation Payable

$ 6,820,000

$ 6,820,000

$ 130,000

$ 6,690,000

$ 475,475

Other General Long-Term Debt – CFD #1 and CFD #2

$ 8,310,000

$ 8,310,000

$ 120,000

$ 8,190,000

$ 520,088

Governmental activities long-term liabilities

$ 15,130,000

$ 15,130,000

$ 250,000

$ 14,880,000

$ 995,563

GA

NN

Li

mi

t

Appro

ve R

eso

lutio

n 2

011

-5 – R

eso

lutio

n

for A

dop

ting

the G

ann Lim

it for 2

01

1-1

2

Sta

te C

onstitu

tion re

quire

s school

ag

encie

s to p

erfo

rm G

ann Lim

it ca

lcula

tions

Edu

catio

n C

od

e se

ctions 1

629 a

nd

421

32 sp

ecify

that g

overn

ing b

oard

s of

districts sh

all a

dopt a

reso

lutio

n to

id

en

tify th

eir e

stimate

d a

ppro

pria

tions

limits fo

r the cu

rrent y

ear a

nd th

eir

actu

al a

ppro

pria

tions lim

it for th

e

pre

cedin

g y

ear

Calcu

latio

n is in

cluded in

the

Unaud

ited A

ctuals a

nd d

ata

is extra

cted fro

m th

e G

enera

l Ledger –

Use

s two fa

ctors to

yie

ld th

e

change in

ou

r Gann Lim

it – Sta

tew

ide fa

ctor fo

r per ca

pita

l perso

nal in

com

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A

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mu

ch sta

te

aid

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ard

our G

ann Lim

it so

the S

tate

of C

alifo

rnia

know

s how

much

sta

te a

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unts to

ward

their G

ann

Limit

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ppro

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ct to

limit - $

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18

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sub

ject to

limit - $

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Lo

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ea

d

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te p

asse

d 2

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udget in

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District a

dopte

d b

udget p

rior to

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1

Sta

te a

ssum

ptio

ns (C

OLA

, deficit fa

ctor) d

id n

ot

chang

e

Oth

er a

ssum

ptio

ns th

at m

ay re

quire

bud

get

revisio

ns a

t First Inte

rim

Sala

ry a

dju

stments fo

r any n

egotia

ted a

nd ra

tified

barg

ain

ing u

nit co

ntra

cts

AD

A – cu

rrently

budgete

d a

t 20

10

-11

P2

data

Add a

ny ca

tegorica

l carry

overs

Still w

eak o

utlo

ok fo

r eco

nom

y/p

ossib

le m

id-

year cu

ts?

Cash

defe

rrals co

ntin

ue

Enro

llment a

s of 9

/12

/11

- 10

72

:

Cobble

stone: 2

86

Rio

: 47

1

Riv

ersid

e: 3

15

CB

ED

S la

st Octo

ber – 1

02

7

First day o

f school, A

ugust 2

01

1 – 1

06

3

Educa

tion Jo

bs Fu

nd – n

o fu

ndin

g a

fter th

is year

First Inte

rim d

ecisio

ns

What A

DA

num

bers d

o w

e u

se fo

r Revenue Lim

it ca

lcula

tions?

Do w

e w

ant to

set a

side m

onie

s for sa

larie

s funded w

ith

Educa

tion Jo

bs Fu

nd?

Do w

e w

ant to

set a

side fu

nds in

rese

rves fo

r sala

ry

incre

ase

s?

Fund 2

5 – W

ill we re

ceiv

e su

fficie

nt d

evelo

per

impact fe

es to

cover C

OP d

ebt se

rvice

paym

ent? K

B H

om

es h

as p

ulle

d th

ree p

erm

its th

is year.

QU

ESTIO

NS?

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