AGENDA APPLEGATE VALLEY FIRE DISTRICT BOARD OF …

AGENDA

APPLEGATE VALLEY FIRE DISTRICT BOARD OF DIRECTORS MEETING

January 15, 2020 – 6pm

COMMUNITY BUILDING 1095 UPPER APPLEGATE RD.

JACKSONVILLE, OR 97530

I. Call to Order

II. Roll Call

III. Speakers and Guests

IV. Additions to the agenda

V. Review the Minutes from Previous Meeting VI. Fiscal Report VII. Staff Report IX. Old Business

• Benefit Comparison • Strategic / Master Plan

X. New Business

• Wage Plan • Resolution 2019/2020-02 Transfer from Contingency to Equipment Repair and Maintenance • Union Negotiation Committee • Chief Negotiation Committee

XI. Announcements XIII. Adjournment

AVFD #9 Board Meeting Minutes for November 20, 2019

(Page 1)

APPLEGATE VALLEY RFPD #9 BOARD OF DIRECTORS MEETING

December 18, 2019

BOARD MEETING CALLED TO ORDER TIME: 6:05 PM LOCATION: Headquarters ROLL CALL OTHERS PRESENT Mike Parker President Chris Wolfard Operations Chief Gary DeSimone Vice President McKenzie Turnbull Maint. Supervisor Sandy Shaffer Secretary/Treasurer Tallie Jackson Office Manager Steve Weaver Budget Member ABSENT Craig Hamm Board Member Tim VanLeeuwen Board Member SPEAKERS AND GUESTS Rick Brewster, CPA – Audit Presentation Rick Brewster presented the annual audit report. Mr. Brewster highlighted the net position from 2018 and 2019, a $36,011 increase. The District continues to come in under budget in each category and has a healthy carryover. The PERS liability continues to grow each year. Overall the audit went well and he found no material weaknesses. Included in the audit is a letter with suggestions for segregation of duties, capital items and personnel records. ADDITIONS TO THE AGENDA None REVIEW MINUTES FROM PREVIOUS MEETING Review minutes of the November 20th meeting. The minutes were reviewed and following corrections were made; in the staff report second sentence change “is” to “are” and then break into two complete sentences. Second paragraph change “in hi” to “between high” Sandy Shaffer moved to approve the November 20th minutes as corrected. Gary DeSimone seconded the motion. Motion approved unanimously. FISCAL REPORT The Disbursement Voucher for October was presented: the following expenditures were discussed and clarified; Mike Parker inquired on the life span of Class A Foam. Chief Wolfard explained we only keep a one to two year supply of foam to ensure it does not go bad. Gary DeSimone moved to approve the November 20th expenditures in the amount of $117,891.65. Sandy Shaffer seconded the motion. Motion approved unanimously.


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The Financial Report review: Board Members reviewed the financial reports for November 2019. No noted concerns. STAFF REPORT General: Operations Sandy Shaffer inquired on the status of Williams Fire. Chief Wolfard informed her that they have an interim chief appointed by SDAO. Their volunteer numbers are improving and are actively pursuing a fire chief. New Permits – Chief McLaughlin conducted 1 fire safety inspections for the month of November, year to date 51 inspections. Alarms – B-shift responded to a reported structure fire on Hwy 238. Crews were successful in keeping the fire at bay and saving the residence. Grants – No Changes on Grants OLD BUSINESS Benefit Comparison Committee – PERS – the following motion was on the table from November’s meeting; Sandy Shaffer Moved to have the District pay the employee 6% contribution to PERS. Motion failed lack of a second. Accidental Death and Dismemberment – The committee recommends having the District pay for a $100,000 AD&D policy for the paid staff. The annual cost is $906 for 7 staff members. Sandy Shaffer moved to direct Chief McLaughlin to consider adding $100,000 AD&D policy for budget year 2020/21. Mike Parker seconded the motion. Motion approved unanimously. Duty Officer – Currently the District does not provide any form of compensation for those participating in the duty officer program. Mike Parker moved to table the Duty Officer discussion and the remaining recommendations until next meeting. Sandy Shaffer seconded the motion. Motion approved unanimously.


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The Board conducted the second reading of Chapter 3 and Chapter 4. Gary DeSimone moved to approve; Chapter 3.2.1 adding using the Consumer Price Index U(CPI-U) adjusted rates from November-November. Chapter 3.13 adding Martin Luther King Jr Day and 1 floating personal holiday. Chapter 3.14 to change the calculation of sick leave to 9 hours a month for the Operations Chief, Maintenance Supervisor and Office Manager. Chapter 3.2.3 to change the comp time accrual to 72 hours. Chapter 3.8 to pay 100% medical with the stipulation if insurance increases 15% or more in a fiscal year then the employee will be responsible for 5% of the cost and to increase the HRA VEBA contribution to $1,700 for the Operations Chief, Maintenance Supervisor and Office Manager beginning FY 2020/21. Chapter 4.2.4 to change the EMT Intermediate requirement to EMT for the Operations Chief. Sandy Shaffer seconded the motion. Motion approved unanimously. Strategic / Master Plan Staff is continuing to collect data and upload to the Dropbox for ESCI. NEW BUSINESS Open Board Position Tim VanLeeuwen submitted his letter of resignation effective January 1, 2020. The open position will be posted after January 1st. Letters of interest will be reviewed at the February meeting. Information provided by SDAO will be given to each person who is interested in becoming a board member. ANNOUNCEMENTS / Good of the Order None ADJOURNMENT The Board meeting was adjourned at 7:57 pm The next Board meeting will be held Wednesday, January 16 @ 6:00 pm in the Training Building. _________________________________________________________________________________________ Minutes Submitted by Tallie Jackson Office Manager Approved By: ___________________________ ___________________ Board President Date

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ACCT.# 11/30/2019 DEPOSITS WITHDRAWS 12/31/2019

CASH IN POOL 4789 100103.1 1,982,217.14 317,083.77 145,000.15 2,154,300.76 CASH IN POOL 4790 100103.2 361,058.88 689.93 0.00 361,748.81 CASH IN U.S. BANK 100103.3 10,459.71 146,300.39 131,886.07 24,874.03 CASH IN INVESTMENT 100103.4 0.00 0.00 0.00 0.00PETTY CASH 100105 521.96 620.00 600.00 541.96 TOTAL CHECKING/SAVINGS 2,354,257.69 464,694.09 277,486.22 2,541,465.56

PREPAIDS 100130 25,997.00 0.00 0.00 25,997.00 TAX RECEIVABLE 100131 102,285.94 0.00 0.00 102,285.94 INTEREST RECEIVABLE 100133 0.00 0.00 0.00 0.00 ACCOUNTS RECEIVABLE 100135 7.50 0.00 0.00 7.50 TOTAL OTHER ASSETS 128,290.44 0.00 0.00 128,290.44

TOTAL ASSETS 2,669,756.00

LIABILITIES ACCOUNTS PAYABLE 2000 14,590.80 CREDIT CARDS PAYABLE 100260 5,333.97 PAYROLL WITHHOLDING 100315 388.93 PAYROLL PAYABLE 100223 36,610.50 DEFERRED REVENUE 100331 88,698.52 TOTAL LIABILITIES 145,622.72

EQUITY GENERAL FUND 1,294,706.76 CAPITAL PROJECTS FUND 546,918.90Net Income 682,507.62 TOTAL EQUITY 2,524,133.28

TOTAL LIABILITIES & EQUITY 2,669,756.00

APPLEGATE VALLEY RURAL FIRE PROTECTION DISTRICT #9

1095 UPPER APPLEGATE ROAD JACKSONVILLE, OR 97530

BALANCE SHEET December 31 2019

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Account Annual Current Year To % of RemainingRESOURCES Number Budget Month Date Budget Balance

Current Tax Jackson Co. 100401 1,320,142.00 263,560.00 1,214,448.21 91.99 105,693.79Delinquent Tax Jackson Co. 100402 43,250.00 2,224.39 32,930.53 76.14 10,319.47Current Tax Josephine Co. 100405 183,915.00 47,376.78 166,452.91 90.51 17,462.09Delinquent Tax Josephine Co. 100406 8,750.00 -376.62 4,114.20 47.02 4,635.80Total Taxes 1,556,057.00 312,784.55 1,417,945.85 91.12 138,111.15

Net Working Capital 1,250,000.00 1,496,013.22 119.68 -246,013.22Fire Suppression Fees 100421 130,000.00 0.00 18,716.11 14.40 111,283.89Response Billing 100422 0.00 0.00 771.25 771.25 -771.25Donations 100441 0.00 250.00 8,850.00 8,850.00 -8,850.00Grants 100445.1 156,460.00 0.00 15,229.48 9.73 141,230.52Fuel Reduction Grants 100445.2 0.00 0.00 0.00 0.00 0.00Landowner Contributions 100446 8,000.00 0.00 0.00 0.00 8,000.00Interest Earned 100450 15,000.00 4,299.61 18,090.50 120.60 -3,090.50Misc. Income 100471 10,000.00 370.00 740.72 7.41 9,259.28Rents 100471.2 8,400.00 700.00 4,850.00 57.74 3,550.00Sale of Assets 100484 0.00 0.00 6,000.00 6,000.00 -6,000.00Total Other Resources 1,577,860.00 5,619.61 73,248.06 99.46 254,611.94

TOTAL RESOURCES 3,133,917.00 318,404.16 1,491,193.91 95.32 392,723.09

APPLEGATE VALLEY RURAL FIRE PROTECTION DISTRICT # 9

1095 UPPER APPLEGATE RD. JACKSONVILLE, OR, 97530

STATEMENT OF REVENUE AND EXPENDITURES BUDGET VERSUS ACTUAL COMPARISON

December 31, 2019

GENERAL FUND

50% OF THE BUDGET YEAR IS OVER 95% OF BUDGETED REVENUE HAS BEEN RECEIVED

26% OF THE BUDGET HAS BEEN SPENT

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Account Annual Current Year To % Of RemainingNumber Budget Month Date Budget Balance

Fire Chief 100501 95,000.00 7,207.16 46,846.53 49.31 48,153.47Operations Chief 100502 81,000.00 6,193.54 40,258.00 49.70 40,742.00Logistics/ Maintenance Officer 100503 91,000.00 20,548.52 58,611.95 64.41 32,388.05Office Manager 100504 50,000.00 3,806.30 24,431.53 48.86 25,568.47Seasonal Firefighters 100505 65,000.00 0.00 54,603.00 84.00 10,397.00Shift Personnel #1 100506 64,000.00 4,842.50 30,756.66 48.06 33,243.34Shift Personnel #2 100507 64,000.00 4,554.66 30,756.65 48.06 33,243.35Shift Personnel #3 100508 64,000.00 4,842.50 30,756.66 48.06 33,243.34Extra Staff/Shift Coverage 100509 24,000.00 1,687.00 7,968.00 33.20 16,032.00Medical Insurance 100512 183,000.00 12,719.46 82,008.07 44.81 100,991.93Health Reimbursement 100512.1 7,500.00 593.81 3,732.52 49.77 3,767.48PERS 100513 97,000.00 11,822.85 55,518.64 57.24 41,481.36Workers Comp. Insurance 100515 22,000.00 0.00 21,824.77 99.20 175.23Unemployment 100516 12,000.00 0.00 0.00 0.00 12,000.00Uniform Allowance 100517 17,000.00 829.26 11,707.49 68.87 5,292.51Coverage Overtime 100518.1 40,000.00 4,860.54 24,952.86 62.38 15,047.14Reimbursable Overtime 100518.2 100,000.00 0.00 11,502.45 11.50 88,497.55Payroll Taxes (FICA & Medicare) 100520 25,000.00 1,377.21 9,922.78 39.69 15,077.22Oregon Growth Plan 100521.1 15,000.00 1,369.21 6,079.03 40.53 8,920.97Length of Service 100525 23,500.00 0.00 12,500.00 53.19 11,000.00Separation Benefits 100528 12,000.00 11,603.90 11,603.90 96.70 396.10Medical Reimbursement 100599 2,500.00 0.00 1,036.43 41.46 1,463.57TOTAL PERSONAL SERVICES 1,154,500.00 98,858.42 577,377.92 50.01 577,122.08

APPLEGATE VALLEY RURAL FIRE PROTECTION DISTRICT # 9 1095 UPPER APPLEGATE RD.

JACKSONVILLE, OR, 97530 STATEMENT OF REVENUE AND EXPENDITURES

BUDGET VERSUS ACTUAL COMPARISON December 31, 2019

GENERAL FUND

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MATERIAL & SERVICES Technical Rescue Equipment 100600 3,000.00 0.00 0.00 0.00 3,000.00Radio Repair & Maint. 100601 3,100.00 0.00 218.15 7.04 2,881.85Miscellaneous Supplies 100602 4,000.00 54.98 1,587.26 39.68 2,412.74Medical Supplies 100603 18,000.00 1,421.41 4,915.56 27.31 13,084.44Office Supplies 100604 4,000.00 138.11 1,209.35 30.23 2,790.65Postage & Freight 100605 6,000.00 67.99 2,023.48 33.72 3,976.52Dues & Subscriptions 100606 5,000.00 631.97 3,027.65 60.55 1,972.35Laundry, Cleaning & Trash 100607 5,000.00 390.03 2,514.93 50.30 2,485.07Administrative Expenses 100608 15,000.00 3,301.42 6,377.89 42.52 8,622.11Reimbursable Fire Expenses 100608.2 20,000.00 0.00 1,095.72 5.48 18,904.28Fire Prevention 100609 7,200.00 0.00 221.04 3.07 6,978.96Instruction & Training 100610 13,200.00 226.80 5,951.55 45.09 7,248.45Volunteer Programs 100611 54,000.00 11.60 23,512.60 43.54 30,487.40EMT Physician Advisor 100613 3,000.00 0.00 731.00 24.37 2,269.00Strategic/Master Plan 100614 53,000.00 0.00 5,116.00 9.65 47,884.00Dispatch Service - ECSO 100615 48,500.00 0.00 23,819.68 49.11 24,680.32Professional Fees 100617 12,000.00 0.00 55.50 0.46 11,944.50Elections & Legal Publication 100618 2,500.00 0.00 0.00 0.00 2,500.00District Insurance- General 100619 35,000.00 236.88 4,058.00 11.59 30,942.00Health and Wellness 100621 12,000.00 0.00 12,500.00 104.17 -500.00Office Equipment/Furnishings 100622 9,000.00 1,920.98 2,068.95 22.99 6,931.05Misc. Fire Equipment 100636 41,000.00 370.06 12,995.68 31.70 28,004.32Turnouts 100636.2 19,000.00 399.60 5,991.54 31.53 13,008.46Vehicle Gas & Oil 100644 27,000.00 3,203.53 12,901.43 47.78 14,098.57Electricity 100645 32,000.00 3,086.74 11,683.97 36.51 20,316.03Draft Site Const. & Repair 100646 1,000.00 0.00 0.00 0.00 1,000.00Grounds Maintenance 100647 14,500.00 84.44 7,638.83 52.68 6,861.17Building Repair & Maint. 100648 30,000.00 1,141.39 8,346.02 27.82 21,653.98Telephone 100649 13,500.00 972.59 5,226.92 38.72 8,273.08Equipment Rental 100651 1,500.00 0.00 500.00 33.33 1,000.00Equipment Repair & Maint. 100660 30,000.00 7,846.35 29,526.09 98.42 473.91College/Student Program 100670 36,000.00 10,500.00 10,500.00 29.17 25,500.00Fuel Reduction Costs 100680 8,000.00 0.00 0.00 0.00 8,000.00Grant Expenditures 100690 41,280.00 600.00 9,965.52 24.14 31,314.48TOTAL MATERIALS & SERVICES 627,280.00 36,606.87 216,280.31 34.48 410,999.69




GENERAL FUND

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CAPITAL OUTLAY Station Construction Projects 100711 14,000.00 0.00 0.00 0.00 14,000.00New Fire Equipment 100736 35,000.00 0.00 0.00 0.00 35,000.00Apparatus Upgrades 100737 16,000.00 0.00 1,216.40 7.60 14,783.60Training & Medical Equipment 100739 12,000.00 0.00 4,940.51 41.17 7,059.49Capital Grant Expenditures 100740 127,800.00 925.00 13,475.00 10.54 114,325.00TOTAL CAPITAL OUTLAY 204,800.00 925.00 19,631.91 9.59 185,168.09

Contingency 100795 247,440.00 0.00 0.00 0.00 247,440.00Transfers to Capital Projects Fun 100805 99,897.00 0.00 0.00 99,897.00Unappropriated Ending Balance 800,000.00 0.00 0.00 0.00 800,000.00TOTAL REQUIREMENTS 3,133,917.00 136,390.29 813,290.14 25.95 2,320,626.86

TOTAL RESOURCES 318,404.16 1,491,193.91TOTAL REQUIREMENTS -136,390.29 -813,290.14ENDING FUND BALANCE 182,013.87 677,903.77TOTAL DISBURSEMENTS -117,891.65CAPITAL PROJECT FUND 0.00TOTAL REQUIREMENTS -117,891.65

Beginning Fund Balance 1,496,013.22 6/30/2019Excess Rev/Exp 677,903.77Ending Fund Balance 2,173,916.99




GENERAL FUND

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Account ANNUAL CURRENT YEAR-TO %-OF REMAININGNumber BUDGET MONTH DATE BUDGET BALANCE

RESOURCES NET WORKING CAPITAL 348,000.00TRANSFER FROM GENERAL 240441 99,897.00 0.00 0.00 0.00 99,897.00INTEREST 200450 1,200.00 689.93 4,525.52 377.13 -3,325.52TOTAL RESOURCES 449,097.00 689.93 4,525.52 78.50 96,571.48

REQUIREMENTS PROJECT PURCHASE 240760 0.00 0.00 0.00 0.00 0.00TRANSFER TO GENERAL 100440 0.00 0.00 0.00 0.00BANK SERVICE CHARGE 200201 120 0.00 0.00 0.00TOTAL REQUIREMENTS 120.00 0.00 0.00 0.00 120.00

TOTAL RESOURCES 449,097.00 689.93 4,525.52TOTAL REQUIREMENTS 120.00 0.00 0.00RESERVE FOR FUTURE EXPENDITURES 448,977.00 689.93 4,525.52

Beginning Fund Balance 3002 357,223.29 6/30/2019RESERVED FOR FUTURE EXP 4,525.52Ending Fund Balance 361,748.81




CAPITAL PROJECTS FUND

APPLEGATE VALLEY RURAL FIRE PROTECTION DISTRICT # 9

Applegate Valley Fire District Disbursement Voucher

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Date Name Memo Account AmountDec 19

12/01/2019 Paypal - Workboots Boots 100517 · UNIFORM ALLOWANCE 269.9612/01/2019 Apple App Store ICloud Storage 100606 · DUES & SUBSCRIPTIONS 0.9912/01/2019 Dropbox Data Storage 100606 · DUES & SUBSCRIPTIONS 450.0012/01/2019 EMERGENCY REPORTING Alarm Reporting Program 100608 · ADMINISTRATIVE EXPENSE 2,687.6012/01/2019 ALBERTSON'S Bod Mtg and Brad's Retirement 100608 · ADMINISTRATIVE EXPENSE 94.1412/01/2019 CASH & CARRY MARKET Team Dinner 100610 · INSTRUCTION & TRAINING 93.3712/01/2019 FOOD 4 LESS Team Dinner 100610 · INSTRUCTION & TRAINING 93.4812/01/2019 CHEVRON Fuel 100644 · FUEL 87.5212/01/2019 GROVER ELECTRIC & PLUMBING SUPPL Parts for Plasma Cutter 100660 · EQUIPMENT REPAIR & MAINTE 7.4612/01/2019 BH Photo Laptop 100622 · Office Equipment/Furnishings 1,849.0012/01/2019 AMAZON Computer Accessories 100622 · Office Equipment/Furnishings 71.9812/02/2019 STAMPS STAMPS 100605 · POSTAGE & FREIGHT 17.9912/02/2019 ROGUE VALLEY FIRE CHIEFS ASSOC Annual Dues 100606 · DUES & SUBSCRIPTIONS 50.0012/03/2019 AMAZON Toilet Paper 100602 · MISC. SUPPLIES 39.9912/03/2019 DEPRECIATION WORKS SUPPORT RENEWAL 100606 · DUES & SUBSCRIPTIONS 129.0012/03/2019 ALSCO Shop Towels 100607 · LAUNDRY, CLEANING & TRASH 82.9712/03/2019 AMAZON Cleaning Supplies 100607 · LAUNDRY, CLEANING & TRASH 33.0712/03/2019 AMAZON Garden Hose and Nozzle 100648 · BLDG REPAIR & MAINTENANC 36.9612/03/2019 Paypal - Medical Products Batteries 100648 · BLDG REPAIR & MAINTENANC 31.6012/03/2019 AMAZON Door Opener Tool Kit 100636 · MISC. FIRE EQUIPMENT 59.9912/03/2019 Ferrellgas 100644 · PROPANE 386.1712/04/2019 BOUND TREE MEDICAL 100603 · MEDICAL SUPPLIES 334.4112/04/2019 AMAZON Cleaning Supplies 100607 · LAUNDRY, CLEANING & TRASH 57.3012/04/2019 AMAZON Toughbook, Diagnostic Tool 100660 · EQUIPMENT REPAIR & MAINTE 899.5612/04/2019 BATTERIES & BULBS Batteries 100660 · 8516 546.0012/04/2019 Gordon Truck Centers Inc. Block Heater 100660 · 8516 92.5112/05/2019 STAMPS.COM Stamps 100605 · POSTAGE & FREIGHT 50.0012/05/2019 CrewSense,LLC Crewsense 100608 · ADMINISTRATIVE EXPENSE 80.1412/05/2019 NAPA AUTO PARTS Brake Cleaner, Fuel Pump 100660 · EQUIPMENT REPAIR & MAINTE 38.6512/05/2019 McMASTER-CARR SUPPLY COMPANY Hose Clamps 100660 · EQUIPMENT REPAIR & MAINTE 43.1412/05/2019 QUICKBOOKS PAYROLL SERVICE Direct Deposit Transmission Fee 100608 · Payroll Expenses 25.7512/05/2019 NAPA AUTO PARTS Wheel Nut, Silicone 100661 · 8531 - 5684 33.3112/05/2019 NAPA AUTO PARTS Hood Lift Support, Filters 100660 · 8567-Rescue 123.9512/06/2019 McLAUGHLIN, MICHAEL S Direct Deposit 100501 · FIRE CHIEF 3,603.5812/06/2019 WOLFARD, CHRISTOPHER R Direct Deposit 100502 · OPERATIONS CHIEF 3,096.77


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Date Name Memo Account Amount12/06/2019 Turnbull, McKenzie G Direct Deposit 100503 · LOGISTICS OFFICER 2,230.7712/06/2019 BARNES, BRADLEY Direct Deposit 100503 · LOGISTICS OFFICER 16,086.9812/06/2019 JACKSON, THALLALISA C Direct Deposit 100504 · OFFICE MANAGER 1,903.1512/06/2019 KUNTZ, MIKE R Direct Deposit 100507 · SHIFT SUPERVISOR #2 2,277.3312/06/2019 SPECIAL DISTRICTS INSURANCE SERVIBI-MONTHLY PAYMENT 100512 · MEDICAL INSURANCE 6,359.7712/06/2019 PERS 2664 100513 · PERS 9,189.9412/06/2019 Systems Design MVC Admin Fee 100608 · ADMINISTRATIVE EXPENSE 65.0012/06/2019 VARIOUS EMPLOYEES Direct Deposit 100520 · FICA 227.2812/06/2019 VARIOUS EMPLOYEES Direct Deposit 100520 · MEDICARE 752.5612/06/2019 JACKSON, THALLALISA C Direct Deposit 100518 · OVERTIME 951.6012/06/2019 GILBERT, JAMES G Direct Deposit 100506 · SHIFT SUPERVISOR #1 2,277.3312/06/2019 ROELOFFS, TAILESE N Direct Deposit 100508 · SHIFT SUPERVISOR #3 2,277.3312/06/2019 CEMPA, ARLAN D Direct Deposit 100509 · EXTRA STAFF/SHIFT COVERAG 105.0012/06/2019 HARRIS, STEPHEN D 100509 · EXTRA STAFF/SHIFT COVERAG 320.0012/06/2019 SCHMIDT, WILLIAM P 100509 · EXTRA STAFF/SHIFT COVERAG 350.0012/06/2019 De Vries, Matt 100509 · EXTRA STAFF/SHIFT COVERAG 330.0012/06/2019 Sutters, Ted T 100509 · EXTRA STAFF/SHIFT COVERAG 330.0012/06/2019 ROELOFFS, TAILESE N Direct Deposit 518.1 · COVERAGE OVERTIME 1,480.3212/06/2019 KUNTZ, MIKE R Direct Deposit 518.1 · COVERAGE OVERTIME 431.7612/06/2019 WOLFARD, CHRISTOPHER R 518.1 · COVERAGE OVERTIME 1,858.0812/06/2019 HRA VEBA Direct Deposit 512.1 · HRA VEBA 296.9412/06/2019 GILBERT, JAMES G Direct Deposit 100522 · OREGON SAVINGS GROWTH PL 51.3012/06/2019 JACKSON, THALLALISA C Direct Deposit 100522 · OREGON SAVINGS GROWTH PL 38.0612/06/2019 KUNTZ, MIKE R Direct Deposit 100522 · OREGON SAVINGS GROWTH PL 45.5512/06/2019 McLAUGHLIN, MICHAEL S Direct Deposit 100522 · OREGON SAVINGS GROWTH PL 72.0712/06/2019 ROELOFFS, TAILESE N Direct Deposit 100522 · OREGON SAVINGS GROWTH PL 80.9112/06/2019 Turnbull, McKenzie G Direct Deposit 100522 · OREGON SAVINGS GROWTH PL 44.6212/06/2019 WOLFARD, CHRISTOPHER R Direct Deposit 100522 · OREGON SAVINGS GROWTH PL 61.9412/06/2019 JACKSON, THALLALISA C Direct Deposit 100522 · OREGON SAVINGS GROWTH PL 19.0312/06/2019 KUNTZ, MIKE R Direct Deposit 100522 · OREGON SAVINGS GROWTH PL 8.6412/06/2019 WOLFARD, CHRISTOPHER R 100522 · OREGON SAVINGS GROWTH PL 37.1612/06/2019 BARNES, BRADLEY Direct Deposit 100522 · OREGON SAVINGS GROWTH PL 553.8212/06/2019 GILBERT, JAMES G Direct Deposit 100506 · FLSA OT SHIFT SUP #1 287.8412/06/2019 ROELOFFS, TAILESE N Direct Deposit 100508 · FLSA OT SHIFT SUP #3 287.8412/06/2019 BARNES, BRADLEY Direct Deposit 100528 · - SICK LEAVE BENEFITS 11,603.9012/07/2019 FRONTIER 100649 · TELEPHONE 122.66


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Date Name Memo Account Amount12/09/2019 SCHMIDT, WILLIAM PHTLS Class 100610 · INSTRUCTION & TRAINING 39.9512/09/2019 DSU PETERBILT & GMC INC. Injectors 100660 · 8513 4,412.8812/10/2019 BOUND TREE MEDICAL 100603 · MEDICAL SUPPLIES 1,087.0012/10/2019 HAYS OIL COMPANY ATF, Antifreeze 100644· OIL 1,185.1012/10/2019 HARBOR FREIGHT TOOLS Hex Sockets, Engine Brush Kit 100660 · 8513 39.9712/12/2019 LOWE'S Weather Stripping 100648 · BLDG REPAIR & MAINTENANC 28.9412/12/2019 NAPA AUTO PARTS Air Filter, Wiper Blade 100660 · 8555 29.9512/12/2019 DSU PETERBILT & GMC INC. Core Return 100660 · 8513 -982.0012/12/2019 NAPA AUTO PARTS Filter 100660 · 8513 72.8312/13/2019 CASCADE FIRE EQUIPMENT CO Boots 100517 · UNIFORM ALLOWANCE 265.0012/13/2019 DIAMOND HOME HARDWARE Christmas Lights 100648 · BLDG REPAIR & MAINTENANC 21.5912/13/2019 BIG LOTS Christmas Decorations 100648 · BLDG REPAIR & MAINTENANC 96.5012/15/2019 Apple App Store ICloud Storage 100606 · DUES & SUBSCRIPTIONS 0.9912/16/2019 CAFE' RUCH Pre Board Meeting 100608 · ADMINISTRATIVE EXPENSE 20.7512/16/2019 STANDARD INSURANCE December 2019 100619 · INSURANCE 236.8812/16/2019 CHEVRON Fuel 100644 · FUEL 76.5012/16/2019 HOME DEPOT Mailbox 100647 · GROUNDS MAINTENANCE 84.4412/16/2019 TAPROCK Chief Christmas Luncheon 100648 · BLDG REPAIR & MAINTENANC 77.8512/16/2019 HOME DEPOT Storage Bins 100648 · BLDG REPAIR & MAINTENANC 71.9212/16/2019 ROGUE COMMUNITY COLLEGE 100670 · COLLEGE PROGRAM 8,750.0012/16/2019 NAPA AUTO PARTS Heater Valve 100660 · 8555 192.3212/17/2019 Apple App Store ICloud Storage 100606 · DUES & SUBSCRIPTIONS 0.9912/17/2019 SAFEWAY BOD Mtg 100608 · ADMINISTRATIVE EXPENSE 50.6412/17/2019 LOWE'S Sta.5 Deck 100648 · BLDG REPAIR & MAINTENANC 119.1312/17/2019 My Safety Sign Extinguisher Tags 100636 · MISC. FIRE EQUIPMENT 208.5012/18/2019 HAYS OIL COMPANY 254 Gal, HQ 100644 · GAS 659.3812/18/2019 HAYS OIL COMPANY 144 Gal, HQ 100644 · DIESEL 370.9412/18/2019 HAYS OIL COMPANY 100 Gal Sta.1 100644 · DIESEL 257.6012/18/2019 HAYS OIL COMPANY 70 Gal Sta.4 100644 · DIESEL 180.3212/18/2019 LOWE'S Refrigerator Sta.7 100648 · BLDG REPAIR & MAINTENANC 649.0012/18/2019 Outreach Internet 100649 · TELEPHONE 29.9912/18/2019 UNITED STATES CELLULAR CHRIS, MIKE, TALLIE. MCKENZIE 100649 · TELEPHONE 437.2212/18/2019 AMAZON Flasher 100660 · 8514 44.9912/18/2019 Gordon Truck Centers Inc. Chains, Spider Bungee 100660 · 8544 -2002 FREIGHT 120.6412/19/2019 BITNEY, BRETT M 100513 · PERS 38.7812/19/2019 PACIFIC POWER STA.1 100645 · ELECTRICITY 233.93


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Date Name Memo Account Amount12/19/2019 PACIFIC POWER STA. 2 100645 · ELECTRICITY 401.9712/19/2019 PACIFIC POWER HQ /SHOP 100645 · ELECTRICITY 700.2712/19/2019 PACIFIC POWER STA 4 100645 · ELECTRICITY 479.5612/19/2019 PACIFIC POWER STA 5 100645 · ELECTRICITY 207.0112/19/2019 PACIFIC POWER STA 6 100645 · ELECTRICITY 291.1612/19/2019 PACIFIC POWER STA 7 100645 · ELECTRICITY 376.8912/19/2019 PACIFIC POWER TRAINING CTR 100645 · ELECTRICITY 395.9512/19/2019 QUICKBOOKS PAYROLL SERVICE Direct Deposit Transmission Fee 100608 · Payroll Expenses 15.2512/19/2019 BITNEY, BRETT M 100520 · MEDICARE 3.6612/19/2019 BITNEY, BRETT M 100509 · EXTRA STAFF/SHIFT COVERAG 252.0012/19/2019 BITNEY, BRETT 4th Qtr Mileage Reimbursement 100611 · VOLUNTEER REIMBURSEMENT 11.6012/19/2019 SEA WESTERN FIRE EQUIP Boots 100636 · TURNOUTS 399.6012/20/2019 McLAUGHLIN, MICHAEL S Direct Deposit 100501 · FIRE CHIEF 3,603.5812/20/2019 WOLFARD, CHRISTOPHER R Direct Deposit 100502 · OPERATIONS CHIEF 3,096.7712/20/2019 Turnbull, McKenzie G Direct Deposit 100503 · LOGISTICS OFFICER 2,230.7712/20/2019 JACKSON, THALLALISA C Direct Deposit 100504 · OFFICE MANAGER 1,903.1512/20/2019 KUNTZ, MIKE R Direct Deposit 100507 · SHIFT SUPERVISOR #2 2,277.3312/20/2019 SPECIAL DISTRICTS INSURANCE SERVIDirect Deposit 100512 · MEDICAL INSURANCE 6,359.6912/20/2019 PERS Direct Deposit 100513 · PERS 2,594.1312/20/2019 VARIOUS EMPLOYEES Direct Deposit 100520 · FICA 138.3112/20/2019 VARIOUS EMPLOYEES Direct Deposit 100520 · MEDICARE 255.4012/20/2019 GILBERT, JAMES G Direct Deposit 100506 · SHIFT SUPERVISOR #1 2,277.3312/20/2019 ROELOFFS, TAILESE N Direct Deposit 100508 · SHIFT SUPERVISOR #3 2,277.3312/20/2019 ROELOFFS, TAILESE N Direct Deposit 100518 · COVERAGE OVERTIME 138.7812/20/2019 HRA VEBA Direct Deposit 100512 · HRA VEBA 296.8712/20/2019 GILBERT, JAMES G Direct Deposit 100522 · OREGON SAVINGS GROWTH PL 45.5512/20/2019 JACKSON, THALLALISA C Direct Deposit 100522 · OREGON SAVINGS GROWTH PL 38.0612/20/2019 KUNTZ, MIKE R Direct Deposit 100522 · OREGON SAVINGS GROWTH PL 45.5512/20/2019 McLAUGHLIN, MICHAEL S Direct Deposit 100522 · OREGON SAVINGS GROWTH PL 72.0712/20/2019 ROELOFFS, TAILESE N Direct Deposit 100522 · OREGON SAVINGS GROWTH PL 48.3212/20/2019 WOLFARD, CHRISTOPHER R Direct Deposit 100522 · OREGON SAVINGS GROWTH PL 61.9412/20/2019 Turnbull, McKenzie G Direct Deposit 100522 · OREGON SAVINGS GROWTH PL 44.6212/21/2019 DSU PETERBILT & GMC INC. Injector Programing 100660 · 8513 955.6812/23/2019 SECRETARY OF STATE ANNUAL REPORT 100608 · ADMINISTRATIVE EXPENSE 250.0012/23/2019 CHARTER COMMUNICATIONS HQ, ST 5, ST2 100649 · TELEPHONE 382.7212/23/2019 HOME DEPOT Cribbing 100636 · MISC. FIRE EQUIPMENT 23.71


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Date Name Memo Account Amount12/24/2019 OFFICE DEPOT Office Supplies 100604 · OFFICE SUPPLIES 94.2712/24/2019 Petersen, Trevor Burn Container Fabrication 100740 · CAPITAL GRANT EXPENDITUR 925.0012/25/2019 AMAZON Lightning Cables 100602 · MISC. SUPPLIES 14.9912/26/2019 McMASTER-CARR SUPPLY COMPANY Tire Inflator Gauge, Disconnect Hose Couplin100660 · EQUIPMENT REPAIR & MAINTE 129.8112/26/2019 McMASTER-CARR SUPPLY COMPANY Gas Can 100636 · MISC. FIRE EQUIPMENT 12.1112/26/2019 NAPA AUTO PARTS Fan Clutch 100660 · 8588 49.3612/26/2019 NAPA AUTO PARTS Tire Chains 100660 · 8567-Rescue 93.4412/28/2019 ROGUE INTERAGENCY TRAINING ASSOS130/190 Instructors 100690 · GRANT EXPENDITURES 600.0012/30/2019 Tops & Tees LLC Jackets 100517 · UNIFORM ALLOWANCE 294.3012/30/2019 WAL MART Tape Recorder 100604 · OFFICE SUPPLIES 43.8412/30/2019 ROGUE DISPOSAL & RECYCLING INC 1.5 YD CONTAINER 100607 · LAUNDRY, CLEANING & TRASH 133.7212/30/2019 BATTERIES & BULBS Bulb Sta.6 100648 · BLDG REPAIR & MAINTENANC 7.9012/30/2019 CASCADE FIRE EQUIPMENT CO Drip Torch Parts 100636 · MISC. FIRE EQUIPMENT 65.7512/30/2019 College of the Siskiyous Matt DeVries S00116800 100670 · COLLEGE PROGRAM 1,750.0012/30/2019 NAPA AUTO PARTS Plugs, Air Filter 100660 · 8552-2008 RAM PU 38.6712/30/2019 LITHIA DODGE Engine Intake 100660 · 8552-2008 RAM PU 787.0212/31/2019 ALSCO Shop Towels 100607 · LAUNDRY, CLEANING & TRASH 82.9712/31/2019 BANK CHARGES Service Charge 100608 · ADMINISTRATIVE EXPENSE 12.1512/31/2019 NAPA AUTO PARTS Gauge, Elbow, Spark Plug Wires 100660 · 8552-2008 RAM PU 76.21

Dec 19 136,390.29

INCIDENT TYPE #Dec YTD STATION 1 - APPLEGATE 1022 301 321 - EMS call, excluding vehicle accident with injury 436 332 324 - Motor vehicle accident with no injuries 10 0 554 - Assist invalid 2

58 633 611 - Dispatched & cancelled en route 3

STATION 2 - MCKEE BRIDGE 5321 - EMS call, excluding vehicle accident with injury 3

Dec YTD 611 - Dispatched & cancelled en route 26 343 16 STATION 3 - HEADQUARTERS 161 2 321 - EMS call, excluding vehicle accident with injury 51 1 551 - Assist police or other governmental agency 20 1 554 - Assist invalid 40 0 600 - Good intent call, other 1

Aid Received 611 - Dispatched & cancelled en route 2Jacksonville 5 59 622 - No incident found on arrival at dispatch address 1Williams 0 5 740 - Unintentional transmission of alarm, other 1

1 70 1 STATION 4 - WATER GAP 15

Grants Pass 0 2 111 - Building fire 1Illinois Valley 0 1 321 - EMS call, excluding vehicle accident with injury 1

322 - Motor vehicle accident with injuries 2# % 551 - Assist police or other governmental agency 11 2% 571 - Cover assignment, standby, moveup 2

32 - Provide basic life support (BLS) 12 21% 611 - Dispatched & cancelled en route 733 - Provide advanced life support (ALS) 6 10% 740 - Unintentional transmission of alarm, other 170 - Assistance, other 1 2%71 - Assist physically disabled 7 12% STATION 5 - JACKSONVILLE HILL 873 - Provide manpower 4 7% 321 - EMS call, excluding vehicle accident with injury 281 - Incident command 1 2% 561 - Unauthorized burning 184 - Refer to proper authority 1 2% 611 - Dispatched & cancelled en route 486 - Investigate 4 7% 700 - False alarm or false call, other 191 - Fill-in or moveup 2 3%92 - Standby 1 2% STATION 6 - KUBLI RD 393 - Cancelled en route 18 31% 311 - Medical assist, assist EMS crew 1

58 100% 321 - EMS call, excluding vehicle accident with injury 1

Dec YTD % Diff STATION 7 - GRIFFIN LANE 12019 - 58 633 4% 324 - Motor vehicle accident with no injuries 12018 - 54 609 -15%2017 - 64 717 3%2016 - 65 697 26%2015 - 51 555

CALLS PER SHIFT FOR THE MONTH YTDA - Shift (Roeloffs) 14 170B - Shift Kuntz (Kuntz) 27 229C - Shift (Gilbert) 20 237

Rural MetroGrants Pass

District 3Medford Fire

Jacksonville

Applegate Fire District #9Incident Statistics for December 2019

EMS -FIRE -OTHER -

INCIDENT TYPE

TOTAL

ACTION TAKEN

MUTUAL AID

11 - Extinguishment by fire service personnel

MONTH

Aid Given Williams

Rural MetroDistrict 3

Documents

AGENDA APPLEGATE VALLEY FIRE DISTRICT BOARD OF …