Agenda - Attachments Included

Ordinary Meeting

BUSINESS PAPER

Tuesday, 9 February 2016 at 7:00 pm

Griffith City Council Chambers 1 Benerembah Street, GRIFFITH NSW 2680 Phone: (02) 6962 8100 Fax (02) 6962 7161

Web: www.griffith.nsw.gov.au Email: [email protected]

http://www.griffith.nsw.gov.au/

mailto:[email protected]

Ordinary Meeting of Council | 09 February 2016 2

COUNCILLORS John Dal Broi (Mayor) [email protected] Doug Curran (Deputy Mayor) [email protected] Alison Balind [email protected] Pat Cox [email protected] Simon Croce [email protected] Bill Lancaster [email protected] Anne Napoli [email protected] Mike Neville [email protected] Paul Rossetto [email protected] Christine Stead [email protected] Leon Thorpe [email protected] Dino Zappacosta [email protected]

MEMBERS OF THE PUBLIC CAN ADDRESS COUNCIL IN THE FOLLOWING WAYS Council generally meets every second and fourth Tuesday of the month at 7pm in the Council Chambers. Addressing the Council on Business Paper matters If there is a matter on the agenda you would like to discuss or address, you can contact Council prior to the Ordinary Meeting of Council and request permission to address Council in relation to the matter. Notice of this must be given by 12 noon of the day of the meeting. Any requests for detailed information regarding an item on the Council Business Paper must be submitted by 12 noon of the day of the meeting. Notice of Motion via Councillor You are able to lobby a Councillor to raise a Notice of Motion to have a matter considered by the Council at a future meeting. Petition A petition can be presented to the Council through a Councillor. If you would like to present a petition to an Ordinary Meeting of Council, please contact one of the Councillors to arrange. Customer Request Management system The Customer Request Management system (CRM) manages the processing of customer requests. Customer requests can be then easily responded to, allocated to responsible officers and checked. The system will automatically escalate requests that have not been actioned. To log a request, please contact Council’s Customer Service Team on 02 6962 8100. Direct correspondence to the General Manager You can write directly to the General Manager about your issue or concern via letter or email. You can contact the General Manager at [email protected] or to The General Manager, PO Box 485 Griffith NSW 2680.














REPORT AUTHORS AND AREAS OF RESPONSIBILITY Senior Management Team General Manager Brett Stonestreet Manager Executive Services Shireen Donaldson Public Officer/Right to Information Officer Shireen Donaldson Director Business, Cultural & Financial Services Max Turner Acting Director Infrastructure and Operations Manjit Chugha Director Sustainable Development Neil Southorn Director Utilities Graham Gordon Executive Services Governance Coordinator Wendy Krzus Compliance Coordinator Michael Toohey HR & Risk Manager Bron Glover Training & Recruitment Manager Nick DeMartin Business, Cultural & Financial Services Finance Manager Vanessa Edwards Asset Management Coordinator Andrew Keith Library Manager Christine Del Gigante Library Manager Pam Young Acting Griffith Regional Theatre & Art Gallery Manager Margaret Andreazza Leisure Services Manager Alan Anderson Data Information Officer Wendy Vaccari Infrastructure & Operations Works Manager - Maintenance Manjit Chugha Works Manager - Construction Shree Shrestha Parks & Gardens Manager Peter Craig Airport Coordinator Bob Campbell Fleet & Depot Manager Steve Croxon Sustainable Development Planning & Environment Manager Carel Potgieter Coordinator Landuse Planning and Compliance Kelly McNicol Senior Development Assessment Planner Stephen Parisotto Development Assessment Planner Linden Foster Principal Planner Pete Badenhorst Project Planner Nathan Farnell Environment, Health & Sustainability Coordinator Fiona de Wit Corporate Property Officer Daphne Bruce Tourism & Economic Development Manager Greg Lawrence Building Certification Coordinator Anthea Crack Community Development Coordinator Peta Dummett Utilities Engineering Design & Approvals Manager Joe Rizzo Waste Operations Manager John Roser Senior W&S Engineer – Operations Steven Oosthuysen


AGENDA

ORDINARY MEETING OF GRIFFITH CITY COUNCIL TO BE HELD IN GRIFFITH CITY COUNCIL CHAMBERS

1 BENEREMBAH STREET, GRIFFITH NSW 2680 ON TUESDAY, 9 FEBRUARY 2016 AT 7:00 PM

MEETING NOTICE

Notice is hereby given that an Ordinary Meeting of Council will be held in the Griffith City Council Chambers, 1 Benerembah Street, GRIFFITH NSW 2680 on Tuesday, 9 February 2016.

Persons in the gallery are advised that the proceedings of the meeting will be recorded for the purpose of ensuring the accuracy of the Minutes. However, under the Local Government Act 1993, no other recording is permitted without the authority of the Council or Committee. Recording includes a video camera and any electronic device capable of recording speech.

Members of the public may address Council in relation to the items listed in this Agenda by contacting Council on (02) 6962 8100 by 12.00 pm on the day of the meeting.

The agenda for the meeting is:

1 Council Prayer and Acknowledgment of Country

2 Apologies and Requests for Leave of Absence

3 Confirmation of Minutes

4 Business Arising

5 Declarations of Interest

6 Presentations

7 Mayoral Minutes

8 General Manager’s Report

CL01 p17 Licence Agreement for Car Parking with Multi-Color Corporation - Wakaden Street Griffith

CL02 p22 Licence Agreement for Areas 5 & 6 Dalton Park - Tony Zorzanello

CL03 p28 Rose Road Proposed Residential Re-Zoning - Salvestrin Land

CL04 p43 Centre of Excellence in Irrigation - Business Case Preparation

9 Information Reports

10 Adoption of Committee Minutes


p55 Minutes of the Business Development and Major Projects Committee Meeting held on 18 January 2016

11 Business with Notice – Rescission Motions

12 Business with Notice – Other Motions

13 Councillor Question Time

14 Outstanding Action Report

p61 Outstanding Action Report

15 Matters to be dealt with by Closed Council

Brett Stonestreet

GENERAL MANAGER


MINUTES

ORDINARY MEETING OF GRIFFITH CITY COUNCIL HELD IN GRIFFITH CITY COUNCIL CHAMBERS

1 BENEREMBAH STREET, GRIFFITH NSW 2680 ON TUESDAY, 19 JANUARY 2016 COMMENCING AT 7:00 PM

PRESENT

The Mayor, John Dal Broi in the Chair; Councillors, Alison Balind, Simon Croce, Doug Curran, Bill Lancaster, Anne Napoli, Paul Rossetto, Christine Stead, Leon Thorpe and Dino Zappacosta

STAFF

General Manager, Brett Stonestreet, Acting Director Infrastructure & Operations, Manjit Chugha, Acting Manager Executive Services, Wendy Krzus, Director Utilities, Graham Gordon, Director Sustainable Development, Neil Southorn, Director Business, Cultural & Financial Services, Max Turner and Minute Secretary, Marisa Martinello

MEDIA

Stephen Mudd, The Area News

1 COUNCIL PRAYER AND ACKNOWLEDGEMENT OF COUNTRY

The Meeting opened with Councillor Stead reading the Council prayer and the Acknowledgment of Country.

2 APOLOGIES AND REQUESTS FOR LEAVE OF ABSENCE

16/001

RESOLVED on the motion of Councillors Doug Curran and Christine Stead that apologies be received from (a) Councillors Patricia Cox and Mike Neville and leave of absence be granted and (b) Executive Services, Shireen Donaldson.

The Mayor advised Council of the passing of former employee of Griffith City Council - Engineering, Keith Humphries, and acknowledged all his good work and contribution to Council.

3 CONFIRMATION OF MINUTES

16/002

RESOLVED on the motion of Councillors Christine Stead and Doug Curran that the minutes of the Ordinary Meeting of Council held in Griffith City Council Chambers on 8 December 2015, having first been circulated amongst all members of Council, be confirmed.

Minutes of Ordinary Meeting of Council 19 January 2016


4 BUSINESS ARISING

Nil.

5 DECLARATIONS OF INTEREST

Pecuniary Interests

Councillors making a pecuniary interest declaration are required to leave the meeting during consideration of the matter and not return until the matter is resolved.

Councillor Alison Balind CC05 – Renewal of General Manager’s Contract of Employment Reason – Councillor Balind’s husband is an employee of Griffith City Council and as such, the General Manager is his employer.

Councillor Anne Napoli CC05 – Renewal of General Manager’s Contract of Employment Reason – Two members of Councillor Napoli’s family are employees of Griffith City Council. Brett Stonestreet, General Manager CC05 – Renewal of General Manager’s Contract of Employment Reason – Matter relates to Mr Stonestreet’s contract of employment.

Significant Non-Pecuniary Interests

Councillors making a significant non-pecuniary interest declaration are required to leave the meeting during consideration of the matter and not return until the matter is resolved.

Brett Stonestreet, General Manager Minutes of the 2016 Centenary Celebrations Committee Meeting held 16 December 2015 Reason – Mr Stonestreet is a member of the Griffith Avanti Rotary Club, proposing to conduct a ball Saturday 7 May 2016. Less Than Significant Non-Pecuniary Interests

Councillors making a less than significant non-pecuniary interest declaration may stay in the meeting and participate in the debate and vote on the matter.

Councillor Alison Balind Minutes of the Transport Committee held 7 December 2016 Reason – Councillor Balind’s husband is employed as Council’s Road Safety Officer, in an advisory role only.

Councillor Alison Balind Minutes of the Traffic Committee held 8 December 2016 Reason – Councillor Balind’s husband is employed as Council’s Road Safety Officer, in an advisory role only. Councillor Anne Napoli Minutes of the Cultural Facilities Committee held 7 December 2016 Reason – A member of Councillor Napoli’s family is employed at the Griffith Regional Aquatic Leisure Centre.

Councillor Dino Zappacosta Minutes of the Tourism and Events Committee Meeting held 10 December 2015



Reason – Councillor Zappacosta owns a winery and does not currently operate cellar door sales.

6 PRESENTATIONS

Nil

7 MAYORAL MINUTES

Nil

8 GENERAL MANAGER’S REPORT

CL01 EXPRESSIONS OF INTEREST TO LEASE COUNCIL BUILDINGS

16/003

RESOLVED on the motion of Councillors Dino Zappacosta and Leon Thorpe that the meeting suspend standing orders to allow Mrs Carmel La Rocca on behalf of the Multicultural Council to address Council.

Mrs La Rocca addressed Council the time being 7.08 pm.

The Mayor advised that Compact Inc. had approached Council today and requested their offer to lease part of the State Bank House be withdrawn, resulting in points (f), (g), (h) & (i) of the recommendation being removed.

16/004

RESOLVED on the motion of Councillors Doug Curran and Leon Thorpe that:

(a) Council enter into a lease agreement with Griffith Business Chamber for the former taxi amenities room adjoining the Griffith Visitors Centre for a period of 2 years commencing on date of signing the agreement.

(b) The weekly lease fee be charged at $2.30/sq. metre (22.97m2) with annual CPI increases in addition to payment for services supplied to the office. i.e. $52.83 per week, $2,747.00 per annum.

(c) Griffith Business Chamber pays all applicable costs and charges associated with the preparation of the lease agreement together with Council’s Administration Fee of $381.

(d) Council enter into a temporary licence agreement with Multicultural Council of Griffith for the occupation of the former parenting room at Memorial Park, Griffith for a period of 12 months with an option for a further 12 months.

(e) The temporary licence fee for Multicultural Council of Griffith be charged in accordance with Council’s adopted Revenue Policy for leases/licences of Crown Reserves/Council owned Reserves to Non Profit Organisations currently $532.00 p.a. for 2015/16 financial year.

(f) If the lease of the premises is not taken up within 60 days it is to be readvertised.

(g) Council authorise the Mayor and General Manager to execute these lease/licence agreements on behalf of Council under the Common Seal, if so required.



CL02 LEASE OF HANGAR SITE 13 GRIFFITH AERODROME TO ROBERT FRAUENFELDER

16/005

RESOLVED on the motion of Councillors Leon Thorpe and Christine Stead that:

(a) Council enter into a lease agreement with Robert Frauendfelder for Hangar Site 13 Griffith Aerodrome for a term of 5 years with a further option of 5 years commencing 1 January 2016.

(b) Robert Frauendfelder pay all applicable costs and charges associated with the preparation of the lease agreement together with Council’s Administration Fee of $381.

(c) The lease fee be charged in accordance with Council’s adopted Revenue Policy, currently $2.30/sq. metre per annum for landside lease areas with an area between 1000-4000 square metres, in addition to rates and charges.

(d) Council authorise the Mayor and General Manager to execute the lease agreement on behalf of Council under the Common Seal.

CL03 LEASE OF HANGAR SITE 8 GRIFFITH AERODROME TO ROSS FALLON

16/006


(a) Council enter into a lease agreement with Ross Fallon for Hangar Site 8 Griffith Aerodrome for a term of 5 years with a further option of 5 years commencing 1 January 2016.

(b) Ross Fallon pay all applicable costs and charges associated with the preparation of the lease agreement together with Council’s Administration Fee of $381.

(c) The lease fee be charged in accordance with Council’s adopted Revenue Policy, currently $2.90/sq. metre for landside lease areas per annum for an area less than 1000 square metres in addition to rates and charges.


CL04 LEASE OF PART LOT 1 DP 1146897 GRIFFITH AERODROME TO NU-MARC INDUSTRIES PTY LTD

16/007

RESOLVED on the motion of Councillors Christine Stead and Leon Thorpe that:

(a) Council enter into a lease agreement with Nu-Marc Industries Pty Ltd over 5.04 hectares at Griffith Aerodrome, part Lot 1 DP 1146897, for a term of 2 years with a further option of 2 years commencing 17 January 2016.

(b) Nu-Marc Industries pay all applicable costs and charges associated with the preparation of the lease agreement together with Council’s Administration Fee of $381.



(c) The annual lease fee for Nu-Marc Industries Pty Ltd, continue on from the previous year (increasing by CPI (all Ordinaries) Sydney for the 12 months period ending on the 31 December + GST) plus rates and charges.


CL05 LIFECYCLE PROJECT - REPAIR OPTIONS FOR MOSAICS

16/008

RESOLVED on the motion of Councillors Anne Napoli and Christine Stead that in regard to the Lifecycle mosaics:

(a) Community volunteers be recruited to undertake repairs.

(b) Subject to (a), Structure 3 be reconstructed as close as possible to the original design and Structures 1 and 2 be repaired with missing tiles replaced and loose tiles refixed.

Councillor Balind entered the meeting the time being 7:19 pm.

CL06 RESTART NSW FUNDING DEED - GRIFFITH AIRPORT

16/009

RESOLVED on the motion of Councillors Doug Curran and Christine Stead that Council authorise the Mayor and General Manager to execute the Restart NSW Funding Deed on behalf of Council under Council Common Seal for the resurfacing of runway, apron and taxiways and the installation of Precision Approach Path Indicator system at the Griffith Airport.

CL07 GRIFFITH PIONEER PARK MUSEUM - REVIEW OF OPERATIONS AND MANAGEMENT

16/010

RESOLVED on the motion of Councillors Leon Thorpe and Dino Zappacosta that the report be received for information and referred to Pioneer Park Committee for review, implementation and monitoring of outcomes.

9 INFORMATION REPORTS

CL08 DISCLOSURES BY COUNCILLORS AND DESIGNATED PERSONS RETURNS

16/011

RESOLVED on the motion of Councillors Doug Curran and Anne Napoli that the Disclosure by Councillors and Designated Persons Returns for Chris O’Loughlin and Councillor John Dal Broi be noted.



10 ADOPTION OF COMMITTEE MINUTES

MINUTES OF THE FESTIVAL OF GARDENS COMMITTEE MEETING HELD ON 3 DECEMBER 2015

16/012

RESOLVED on the motion of Councillors Doug Curran and Christine Stead that the recommendations as detailed in the Minutes of the Festival of Gardens Committee meeting held on 3 December 2015 be adopted. MINUTES OF THE TRANSPORT COMMITTEE MEETING HELD ON 7 DECEMBER 2015

16/013

RESOLVED on the motion of Councillors Christine Stead and Anne Napoli that the recommendations as detailed in the Minutes of the Transport Committee meeting held on 7 December 2015 be adopted. MINUTES OF THE CULTURAL FACILITIES COMMITTEE MEETING HELD ON 7 DECEMBER 2015

16/014

RESOLVED on the motion of Councillors Doug Curran and Leon Thorpe that the recommendations as detailed in the Minutes of the Cultural Facilities Committee meeting held on 7 December 2015 be adopted. MINUTES OF THE TRAFFIC COMMITTEE MEETING HELD ON 8 DECEMBER 2015

16/015

RESOLVED on the motion of Councillors Doug Curran and Simon Croce that the recommendations as detailed in the Minutes of the Traffic Committee meeting held on 8 December 2015 be adopted. MINUTES OF THE ENVIRONMENT AND SUSTAINABILITY COMMITTEE MEETING HELD ON 8 DECEMBER 2015

16/016

RESOLVED on the motion of Councillors Bill Lancaster and Leon Thorpe that the recommendations as detailed in the Minutes of the Environment and Sustainability Committee meeting held on 8 December 2015 be adopted. MINUTES OF THE TOURISM AND EVENTS COMMITTEE MEETING HELD ON 10 DECEMBER 2015

16/017

RESOLVED on the motion of Councillors Dino Zappacosta and Simon Croce that the recommendations as detailed in the Minutes of the Tourism and Events Committee meeting held on 10 December 2015 be adopted including the recommendation that Councillor Stead Chair of the Committee and the Mayor or their nominee attend the Local Government NSW Tourism Conference 2016.



MINUTES OF THE COMMUNITIES COMMITTEE MEETING HELD ON 15 DECEMBER 2015

16/018

RESOLVED on the motion of Councillors Doug Curran and Leon Thorpe that the recommendations as detailed in the Minutes of the Communities Committee meeting held on 15 December 2015 be adopted. Mr Stonestreet left the meeting having declared a significant non-pecuniary interest, the time being 7.37 pm. MINUTES OF THE 2016 CENTENARY CELEBRATIONS COMMITTEE MEETING HELD ON 16 DECEMBER 2015

16/019

RESOLVED on the motion of Councillors Leon Thorpe and Christine Stead that the recommendations as detailed in the Minutes of the 2016 Centenary Celebrations Committee meeting held on 16 December 2015 be adopted.

Mr Stonestreet returned to the meeting the time being 7.38 pm.

11 BUSINESS WITH NOTICE – RESCISSION MOTIONS

Nil

12 BUSINESS WITH NOTICE – OTHER MOTIONS

Nil

13 COUNCILLOR QUESTION TIME

The following question was raised by Councillor Thorpe: “Re: Memorial Hall in Banna Avenue – Rusty Roof. With the Memorial Hall (adjacent to “egg park”), showing signs of significant areas of rust on the roofing section, what is the responsibility of Council to maintain/restore the roof?” Mr Turner advised that Council is not the Trustee of the Memorial Hall in Banna Avenue, the War Memorial Trust is the Trustee and that the building is located on Crown land. Mr Turner further advised that it is Council’s intention to look at lodging an application for funding on behalf of the War Memorial Trust in next year’s PRM Funding to either replace or restore the roof.

14 OUTSTANDING ACTION REPORT

OUTSTANDING ACTION REPORT

16/020

RESOLVED on the motion of Councillors Doug Curran and Anne Napoli that the report be updated and noted.



15 MATTERS TO BE DEALT WITH BY CLOSED COUNCIL

In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public.

Set out below is Section 10A(2) of the Local Government Act 1993 in relation to matters which can be dealt with in the closed part of a meeting.

The matters and information are the following:

(a) personnel matters concerning particular individuals (other than councillors)

(b) the personal hardship of any resident or ratepayer

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business

(d) commercial information of a confidential nature that would, if disclosed:

(i) prejudice the commercial position of the person who supplied it, or

(ii) confer a commercial advantage on a competitor of the council, or

(iii) reveal a trade secret

(e) information that would, if disclosed, prejudice the maintenance of law

(f) matters affecting the security of the council, councillors, council staff or council property

(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege

(h) information concerning the nature and location of a place or an item of Aboriginal significance on community land.

(i) alleged contraventions of any code of conduct requirements applicable under section 440 of the Local Government Act 1993.

16/021

RESOLVED on the motion of Councillors Christine Stead and Doug Curran that:

(a) Council resolve into closed council to consider business identified, together with any late reports tabled at the meeting.

(b) That pursuant to section 10A(1)-(3) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provision of section [10A(2)] as outlined above.

(c) That the correspondence and reports relevant to the subject business be withheld from access to the media and public as required by section 11(2) of the Local Government Act 1993.



Council resolved that members of the press and public be excluded from the meeting during consideration of the items listed below, and that discussion of the report in open Council would be contrary to the public interest.

CC01 PURCHASE OF LAND FOR ROAD FROM KAREN & ERIC DUNCAN - PART EIPPER ROAD

Reason: Council Business 10A(2)(c)

CC02 SURRENDER OF LICENCE OVER AREAS 7 & 8 DALTON PARK WITH SHARON DENSON & SCOTT YOUNG AND NEW LICENCE OVER AREAS 7 & 8 WITH TONY ZORZANELLO

Reason: Personal Hardship 10A(2)(b)

CC03 TENDER 7-15/16 LIBRARY YOUTH SPACE EXTENSION

Reason: Commercial Advantage 10A(2)(d)

CC04 GENERAL MANAGER - PERFORMANCE INDICATORS 2015/16

Reason: Personnel Matters 10A(2)(a)

CC05 RENEWAL OF GENERAL MANAGER'S CONTRACT OF EMPLOYMENT

Reason: Personnel Matters 10A(2)(a) Council closed its meeting at 7.41 pm. The public and media left the chamber.

Mrs Wendy Krzus left the meeting the time being 7.42 pm.

Mrs Wendy Krzus returned to the meeting the time being 7.43 pm.

Mr Max Turner, Mr Neil Southorn, Mr Graham Gordon, Mr Manjit Chugha and Mrs Marisa Martinello Griffith City Council staff having declared a pecuniary interest, CC04 & CC05, left the meeting the time being 7.52 pm. Councillor Alison Balind left the meeting having declared a pecuniary interest, CC05, the time being 8.03 pm.

Councillor Anne Napoli left the meeting having declared a pecuniary interest, CC05, the time being 8.03 pm.

Mr Brett Stonestreet left the meeting having declared a pecuniary interest, CC05, the time being 8.03 pm.

REVERSION TO OPEN COUNCIL

16/022 RESOLVED on the motion of Councillors Christine Stead and Doug Curran that open Council be resumed.

Open Council resumed at 8.04 pm.

Councillor Anne Napoli returned to the meeting at 8.04 pm and returned to the meeting at 8.04 pm.

Mr Brett Stonestreet returned to the meeting at 8.04 pm.

Marisa Martinello returned to the meeting the time being 8.04 pm.



Upon resuming open Council the Mayor reported that the following resolutions had been made in Closed Council:

MATTERS DEALT WITH IN CLOSED COUNCIL

CC01 PURCHASE OF LAND FOR ROAD FROM KAREN & ERIC DUNCAN - PART EIPPER ROAD

16/023


(a) Council authorise the General Manager to enter negotiations with Karen and Eric Duncan to purchase that part of Eipper Road that encroaches onto Lot 9 DP 751709

(b) All costs and charges associated with the purchase of that part of Lot 9 DP 751709 be included in the purchase price.

(c) Council authorise the Mayor and General Manager to sign and seal all documents as required should negotiations result in a sale price consistent with Council’s valuation.

(d) A further report be presented to Council should negotiations be unable to be concluded to Council’s satisfaction.

CC02 SURRENDER OF LICENCE OVER AREAS 7 & 8 DALTON PARK WITH SHARON DENSON & SCOTT YOUNG AND NEW LICENCE OVER AREAS 7 & 8 WITH TONY ZORZANELLO

16/024

RESOLVED on the motion of Councillors Doug Curran and Anne Napoli that:

(a) Council rescind resolution 15/368.

(b) Council approve the surrender of licence agreement with Scott Young and Sharon Denson as at 3 March 2015 over Areas 7 & 8 Dalton Park.

(c) Council enter into a licence agreement with Tony Zorzanello over Areas 7 & 8 Dalton Park for a term of 10 years with a further option of 10 years commencing 3 March 2015.

(d) Tony Zorzanello pays all applicable costs and charges associated with the surrender document and preparation of the licence agreement together with Council’s Administration Fee of $381.

(e) The Licence fee be charged in accordance with Council’s adopted Revenue Policy, currently $571 p.a. per Area for the 2015/16 financial year, in addition to rates and charges.

(f) Council authorise the Mayor and General Manager to execute the documents on behalf of Council under the Common Seal.



CC03 TENDER 7-15/16 LIBRARY YOUTH SPACE EXTENSION

16/025

RESOLVED on the motion of Councillors Anne Napoli and Alison Balind that Council accept the tender of Forlico Builders in the sum of $271,813.30 GST Inclusive. The reason for the recommendation is that they scored highest in the tender evaluation process and that the lump sum firm price tender was within budget.

CC04 GENERAL MANAGER - PERFORMANCE INDICATORS 2015/16

16/026

RESOLVED on the motion of Councillors Paul Rossetto and Doug Curran that Council endorse key performance indicators for the General Manager in relation to the 2015/16 year as per the attachment to this report, with the inclusion under the heading ‘Local Government Fit for the Future Reforms Process’ that the General Manager must achieve ‘Fit for the Future Status’.

CC05 RENEWAL OF GENERAL MANAGER'S CONTRACT OF EMPLOYMENT

16/027

RESOLVED on the motion of Councillors Dino Zappacosta and Leon Thorpe that:

(a) Council advise the General Manager of its preparedness to negotiate a further five (5) year contract of employment.

(b) The Mayor be authorised to enter into contract renewal negotiations with the General Manager and that a draft contract be reported to Council for consideration and endorsement.

The Mayor permitted Councillor Stead to raise the following question: “I am asking a response to a submission for a proposal to build a 50 metre pool out door, after a submission was emailed to Council by Clare Bowditch.” Mr Stonestreet advised that it will be taken on notice.

There being no further business the meeting terminated at 8.11 pm.

Confirmed: ..........................................

CHAIRPERSON


Griffith City Council REPORT CLAUSE CL01 TITLE Licence Agreement for Car Parking with Multi-Color Corporation -

Wakaden Street Griffith FROM Daphne Bruce, Corporate Property Officer TRIM REF 16/5799

SUMMARY

A lease agreement with Johbet Pty Ltd for 20 car parking spaces located in Wakaden Street service lane, opposite the lessees premises (106-108 Wakaden Street), had expired on the 31 October 2015.

Johbet Pty Ltd and Multi-Color Corporation have requested to enter into a licence agreement between Council and Multi-Color Corporation (current tenant) for the 20 car parking spaces, for a term of 10 years.

RECOMMENDATION

(a) Council enter into a licence agreement with Multi-Color Corporation for 20 car parking spaces located on Wakaden Street service lane adjacent to 106-108 Wakaden Street (Lot 1320 DP 751709) for a term of 10 years commencing 1 November 2015.

(b) Multi-Color Corporation pays all applicable costs and charges associated with the preparation of the licence agreement together with Council’s Administration Fee of $381.

(c) The licence fee be charged in accordance with Council’s adopted Revenue Policy, currently $50 per space p.a. for 2015/16 financial year, in addition to rates and charges.

(d) Council authorise the Mayor and General Manager to execute the licence agreement on behalf of Council under the Common Seal.

REPORT

The lease agreement with Johbet Pty Ltd (formerly Ever Redi Press) for 20 car parking spaces adjoining their premises in Wakaden Street service lane expired on the 31 October 2015. There was an option to renew the lease agreement for a further 10 years with notification no more than 12 months and not less than 6 months before the end of the original term.

Johbet Pty Ltd (Managing Director John Taylor) has requested Council by letter dated 4 January 2016 to enter into a licence agreement with Multi-Color Corporation, the current occupants of the premises trading as Collotype Labels Griffith. Council also received a confirmation of this arrangement from Collotype Labels Griffith.

A condition of Development Application B16/2000 to extend an existing factory building to be used for printing purposes was conditional on the leasing of a portion of the adjacent Council road reserve for off street parking.

CL01 Licence Agreement for Car Parking with Multi-Color Corporation - Wakaden Street Griffith


There are no outstanding fees and charges in relation to the occupation of the road reserve by Johbet Pty Ltd.

OPTIONS

(a) The above option is preferred, as Johbet Pty Ltd have continued to pay all fees and charges associated with the occupation of the road reserve for 20 car park spaces with Multi-Color Corporation (t/as Collotype Labels) now occupying the building.

(b) Council may determine an alternate option but this is not preferred as a condition of

development consent of 106-108 Wakaden Street for a printing business was subject to the applicant entering into a lease with Council for off street parking.

POLICY IMPLICATIONS

POLICY – UD‐CP‐301 – Road Reserves – Lease for Commercial Purposes

FINANCIAL IMPLICATIONS

The annual fee for car parking spaces on a road reserve is $50 per space p.a. plus rates and charges. 20 spaces @$50 per space = $1000 p.a. for 2015/16 financial year. Multi-Color Corporation will be responsible for payment of applicable costs and charges associated with the preparation of the licence agreement and Council’s Administration Fee of $381.

LEGAL/STATUTORY IMPLICATIONS

Nil

ENVIRONMENTAL IMPLICATIONS

All environmental implications were considered during the development application process.

COMMUNITY IMPLICATIONS

The community would expect Council to encourage business development were possible whilst returning an acceptable income from their assets.

LINK TO STRATEGIC PLAN

This item links to Council’s Strategic Plan item D1 - Develop Griffith as a centre of choice for trade, business, health, recreation and employment.

CONSULTATION

Senior Management Team

ATTACHMENTS

(a) Letter from Johbet Pty Ltd 19

(b) Letter from Collotype Labels Griffith 20

(c) Plan of car parking area 21

CL01 Attachment (a) Letter from Johbet Pty Ltd


CL01 Attachment (b) Letter from Collotype Labels Griffith


CL01 Attachment (c) Plan of car parking area



Griffith City Council REPORT CLAUSE CL02 TITLE Licence Agreement for Areas 5 & 6 Dalton Park - Tony Zorzanello FROM Daphne Bruce, Corporate Property Officer TRIM REF 16/5736

SUMMARY

Council resolved at Ordinary Meeting of 24 February 2015 to enter into a licence agreement with John and Rhonda Lee over Area 6 Dalton Park for a term of 10 years commencing 1 January 2015. A stable is located on Area 6. The lease agreement with the Lee’s expired on 31 December 2014.

Negotiations to sell the stable then commenced and the preparation of the licence was suspended during the negotiations. The contract faltered with this purchaser and Mr & Mrs Lee have now entered into a contract for the sale of the stable with Tony Zorzanello, conditional on approval to enter into a licence agreement with Council.

The Lee’s continue to pay all fees and charges associated with Area 6.

Tony Zorzanello has requested to enter into a licence agreement for Area 6 and the adjoining vacant Area 5.

RECOMMENDATION

(a) Council rescind Minute No. 15/041 (b) Ordinary meeting of Council held on 24 February 2015 – Council enter into a licence agreement with John Francis Lee and Rhonda Helen Lee over Area 6 Dalton Park for a term of 10 years commencing 1 January 2015.

(b) Council enter into a licence agreement with Tony Zorzanello over Areas 5 & 6 Dalton Park for a term of 10 years on condition of finalising a contract to purchase the stable on Area 6 from John Francis Lee and Rhonda Helen Lee.

(c) Tony Zorzanello pays all applicable costs and charges associated with the preparation of the licence agreement together with Council’s Administration Fee of $381.

(d) The licence fee be charged in accordance with Council’s adopted Revenue Policy, currently $571 p.a. per Area for the 2015/16 financial year, in addition to rates and charges.

(e) Council authorise the Mayor and General Manager to execute the licence agreement on behalf of Council under the Common Seal.

REPORT

John and Rhonda Lee had held a lease over both Areas 5 & 6 Dalton Park since 1990 and a stable was constructed on Area 6. Area 5 was relinquished and Council did advertise for expression of interest with 1 application which did not proceed (Minute No. 15/007 Ordinary Meeting of Council held on 27 January 2015 was rescinded).

CL02 Licence Agreement for Areas 5 & 6 Dalton Park - Tony Zorzanello


A second contract for the sale of the stable was negotiated with another party and also did not proceed.

Tony Zorzanello has now entered into a contract with the Lee’s to purchase the stable on Area 6. The purchase is subject to Council approval of a licence over Area 6 and final payment for the stable.

Tony Zorzanello has also requested to enter into a licence agreement for the adjoining vacant Area 5, Dalton Park.

The Lee’s have continued to pay all fees and charges associated with Area 6.

OPTIONS

(a) The above option is preferred as entering into a licence agreement with Tony Zorzanello will see both Areas 5 & 6 occupied for the stabling of horses and continue to return revenue for Dalton Park.

(b) Council may resolve to determine an alternate option, but this is not preferred as a

contract for the sale of the stable on Area 6 has been negotiated subject to Council approval of a licence for the area and Council will also receive annual rental, water and rates income for Areas 5 & 6.

POLICY IMPLICATIONS

Not applicable


The annual fee for Areas 5 & 6 Dalton Park will be $571 p.a. per Area plus rates and charges for 2015/16 financial year. The applicant is required to pay all legal fees associated with the preparation of the licence agreement together with Council’s Administration Fee of $381.


As the land is Crown land, the licence agreement will require the final approval of the Minister for Crown Land.


Dalton Park is a Crown reserve with the reserve purpose of racecourse and public recreation. The licence agreement will be consistent with this purpose and over an area used for stabling of horses. There is considered no environmental impact in relation to this matter.


The community would expect Council to provide services and facilities to meet community needs and return an income on leasing/licensing of these areas.


This item links to Council’s Strategic Plan item L4 - Plan and provide a suitable range of sporting, recreation and cultural facilities.

CL02 Licence Agreement for Areas 5 & 6 Dalton Park - Tony Zorzanello


CONSULTATION

Senior Management Team Parks & Gardens Manager

ATTACHMENTS

(a) Letter from John & Rhonda Lee 25

(b) Letter from Tony Zorzanello 26

(c) Plan of Areas 5 & 6 27

CL02 Attachment (a) Letter from John & Rhonda Lee


CL02 Attachment (b) Letter from Tony Zorzanello


CL02 Attachment (c) Plan of Areas 5 & 6



Griffith City Council REPORT

CLAUSE CL03

TITLE Rose Road Proposed Residential Re-Zoning - Salvestrin Land

FROM Kelly McNicol, Coordinator Landuse Planning and Compliance

TRIM REF 16/4458

SUMMARY

Council at the Ordinary Meeting of 27 October 2015 resolved that “a Planning Proposal in relation to zoning for residential development adjoining Rose Road be investigated and a report submitted to Council within 3 months.” The purpose of this report is to provide Council with a review of the landowners proposal to re-zone Lot 1791 DP 41291 (Corner of Rose Road and Brayne Road) for urban residential purposes.

RECOMMENDATION

Council note the report and not proceed any further with the rezoning of Lot 1791 DP 41291 for residential development.

REPORT

The subject site is located at the corner of Rose Road and Brayne Road in West Griffith (Lot 1791 DP 41291) (refer to Figure 1). In 1994 the subject lands and the surrounding lands were re-zoned from rural to rural residential. Council does not have any records regarding the purpose of this re-zoning as there was no Land Use Strategy for Griffith at the time, however, several other lands surrounding the urban developed areas of Griffith were re-zoned for rural residential purposes at the same time. Between 1994 and 2001 only one of the several lots re-zoned in the locality of the subject site proceeded to submit a development application to subdivide (Moore Place Subdivision to the north of the subject site – no dwellings constructed as of yet).

In 2001, Griffith City Council prepared the first Council wide Land Use Strategy entitled Growth Strategy 2030. The locality was proposed to be classified and at the time re-zoned Rural Mixed Use (refer to Attachment 1). The reasons for the re-zoning from a rural residential to rural mixed use included the following:

Known high water table with a potential for salinity;

Stormwater issues;

Limited Council services; and

Proximity to Griffith Water Reclamation Plant

In 2012, the landowners submitted a proposal as part of the Griffith Land Use Strategy: Beyond 2030 to have their lands classified for urban residential development (refer to Attachment B). Council did not support the classification of these lands for residential purposes and subsequently the Land Use Strategy identified the lands for rural small holdings / mixed use (as per the existing zoning of the lands). The Land Use Strategy effectively limited new residential growth to Collina and South Griffith.

CL03 Rose Road Proposed Residential Re-Zoning - Salvestrin Land


The planning rationale for denying the western expansion of Griffith included:

The location of the Griffith Water Reclamation Plant;

The location of the Sale Yards

The location of several conflicting industries including:

o West End Wines,

o Real Juice

o Bruno Altin

o Summertime Juice

o Baiada Hatchery

Existing horticultural and viticultural operations in the locality.

Lack of demand for lots in West Griffith and the existence of several un-developed lots in the locality.

In 2013 Council staff drafted the Griffith Local Environmental Plan based on the Griffith Land Use Strategy: Beyond 2030. The subject site was not proposed as an urban growth area. Council resolved to make the Local Environmental Plan on 24 September 2013 and to further review a number of submissions relating to Rural Residential development. At a subsequent Ordinary Meeting of Council held on 11 November 2014 to discuss the findings of the Rural Residential development review it was resolved that Council staff also “Review the suitability of classifying a portion of the lands with frontage to Rose Road known as Lot 1791 DP 4129 (Farm 1290 Harward Road) for residential purposes.”

Council staff reviewed the lands again and determined that the area was unsuitable for residential growth for reasons similar to those put forward in 2001, 2013 and 2014 and stated this in a report to Council tabled at the 27 October 2015 Ordinary Meeting of Council. However, Council resolved at this meeting that “a Planning Proposal in relation to zoning for residential development adjoining Rose Road be investigated and a report submitted to Council within 3 months.”

The purpose of this report is to meet the timelines presented in the most recent Council resolution. The landowners have provided a further submission letter received by Council on 19 January 2016 (refer to Attachment C)

Analysis of Opportunities and Constraints of the Subject Site

Locality Description

The subject site is located at the western periphery of Griffith adjacent to residential development across Rose Road and rural industrial uses and horticultural and viticulture uses to the west and north east. The subject site is within the rural-urban fringe of western Griffith. The site is approximately 4.87 Ha with frontage to Rose Road and Brayne Road. The lands are presently zoned RU4 – Primary Production Small Lots which allows for a wide range of uses including rural industries, warehousing, agriculture, tourist and visitor accommodation.



Opportunities

Council’s reticulated water and sewer infrastructure is located in close proximity.

Drainage infrastructure available in Rose Road and adjacent channel system.

Adjacent to existing residential development

Close proximity to CBD and open space

The landowner has suggested a number of other opportunities to rezoning the lands for residential purposes in their submission (refer to Attachment C).

Constraints

Land Use Conflict

Located immediately adjacent to a large winery operating 24 hours a day with expansion plans;

Located within 1.0 kilometre from the Griffith Water Reclamation Plant and the Sale Yards;

Located 750 metres from Real Juice – Juice Processing

Council and the EPA presently receive complaints regarding the operation of those uses in the locality.

Council has re-zoned lands around the Griffith Water Reclamation Plant to permit Heavy Industrial uses. The western periphery of Griffith has been classified for industrial, rural industrial and more offensive industries. Permitting further residential growth in this area would undermine the validity of this strategic planning direction which originated in Growth Strategy 2030 in 2001.



Site Attributes

Potential high water table and could be prone to salinity

Former use for viticulture and the potential for contamination

o This could be addressed through soil sampling and remediation.

Demand

It is unknown whether there is actual demand for residential allotments in West Griffith

There are several vacant and underutilised lots in West Griffith presently zoned for residential development (refer to the lots shaded blue in the aerial image below).

There are also underutilised lands subdivided in south-western Griffith known as the Valencia Grove Subdivision

Strategic Planning Response (response to submission – refer to attachment C)

The architect (Peter Budd) acting on behalf of the landowner suggests:

That west Griffith has been greatly ignored for new development over many years.

New residential development in West Griffith should be encouraged and this has been an oversight by planning staff which has had the effect that the western side of Griffith is seen as a less favourable place to live.

In the opinion of Council staff, there is a very relevant planning rationale for the retention of this boundary and limiting or excluding any further urban growth in West Griffith. This planning rationale is based on existing large industries and offensive uses and the creation / re-zoning of a large area along the Kidman Way for larger industries and heavy / offensive industries. There is a large demand in Griffith for more serviced areas for Industrial and employment generating uses. The existing Industrial areas of Griffith are surrounded by residential and commercial uses including the Mooreville Industrial Estate and the Jensen Road precinct and would not be appropriate for larger more intense industries. If Council



permitted residential uses to ‘creep’ towards this new industrial area along the Kidman Way around the Griffith Water Reclamation Plant, it would decrease the potential for larger industries to locate in the area due to potential land use conflict. Although the landowner is proposing to develop a single lot on the north-western side of the present urban boundary, it is foreseeable that other landowners on the western side of Harward Road would wish to follow suit and thus sprawling residential development towards the IN3 – Heavy Industrial zoned area of Griffith.

The potential for land use conflict between existing and future industries is significant in west Griffith. Council often receives complaints from residents in this area due to the day to day operations of several existing uses in West Griffith. By encouraging more residential receptors in this locality Council would exacerbate the existing land use conflict. Further, increasing the amount of residences in close proximity to Calabria Wines may limit their potential for expansion. As Council staff have experienced in recent years, locating residential uses in close proximity to rural industries causes tension, conflict and amenity impacts in a locality. This land use conflict should be avoided whenever possible.

Rose Road and Harward Road have been used as the urban residential growth boundary of Griffith since the Deemed Local Environmental Plan of 1979. The use of a Road as an urban growth boundary is appropriate as it acts as a hard buffer between dwellings on one side and the rural uses on the other side of 20 – 25 metres. It is a definitive line which separates one zone from another. Although the landowner’s consultant has suggested that buffer provisions can be implemented into a design, they would not achieve the same separation as a road reserve.

Conclusion

The landowner has not provided any planning rationale that would alter the existing position of Council staff that the western urban residential boundary of Griffith should remain as is. Due to the constraints and existing and potential land use conflicts listed above and the existing strategic planning direction for the area (to support industrial expansion) adopted by Council, a Planning Proposal for a re-zoning of the subject site would not likely be approved by the State Government. Should Council resolve to provide in-principle support for the preparation of a Planning Proposal, Council staff would recommend that the landowner be responsible for its preparation. The landowner would need to hire a suitably qualified person or firm to prepare the Planning Proposal and submit to Council and the State Government.

OPTIONS

OPTION 1 (Recommendation)

That Council note the report and not proceed any further the rezoning of Lot 1791 DP 41291 for residential development.

OPTION 2

(a) Council provide in principle support for the re-zoning of Lot: 1791 DP:41291 or part thereof from RU4 – Primary Production Small Lots to R1 – General Residential.

(b) The landowner prepare a Planning Proposal in accordance with Section 55 of the Environmental Planning and Assessment Act 1979 and NSW Department of Planning and Environment’s “Guide to Preparing a Planning Proposal”.

(c) The Landowner submit the Planning Proposal to Council for adoption and forwarding to the Minister of Planning and Environment.



OPTION 3

Any other resolution of Council.

POLICY IMPLICATIONS

The landowner proposes a zoning of land which is not in accordance with Council’s Land Use Strategy: Beyond 2030.


N/A


The landowner proposes a zoning of land which is not in accordance with Council’s Land Use Strategy: Beyond 2030.


A number of environmental issues will need to be addressed should a Planning Proposal proceed.


It is not in the interests of the wider community for Council to re-zone land where there is a likelihood of land use conflict.


This item links to Council’s Strategic Plan item E6 - To minimise the environmental, social and financial costs of new development.

CONSULTATION


Landowner’s Consultant – Peter Budd

ATTACHMENTS

(a) GS2030 Land Classification (2001) 34

(b) Landowner Submission Received as Part of GS2030 36

(c) Landowner Letter to Council and Proposed Subdivision Site Plan 40

CL03 Attachment (a) GS2030 Land Classification (2001)


CL03 Attachment (a) GS2030 Land Classification (2001)


CL03 Attachment (b) Landowner Submission Received as Part of GS2030








CL03 Attachment (c) Landowner Letter to Council and Proposed Subdivision Site Plan







Griffith City Council REPORT

CLAUSE CL04

TITLE Centre of Excellence in Irrigation - Business Case Preparation

FROM Neil Southorn, Director Sustainable Development

TRIM REF 16/3442

SUMMARY

Representatives from Deakin University Centre for Regional and Rural Futures (CeRRF) recently addressed Councillors on the role of the Centre and the possibility of collaboration on Council’s suggestion of a Centre of Excellence in Irrigation in Griffith. This report summarises the current role of CeRRF and their plans for the former CSIRO facilities located at Murrumbidgee Irrigation. It is recommended a business case funded by Council be prepared to enable the Centre of Excellence concept to progress and to support funding applications to Government.

RECOMMENDATION

(a) Council support creation of a Centre of Excellence in Irrigation in Griffith inconjunction with Deakin University Centre for Regional and Rural Futures andother stakeholders.

(b) A business case be prepared to advance the Centre of Excellence concept.

(c) Council provide up to $40,000 for preparation of the business case with anadjustment to be included with the December Quarterly Review Report.

REPORT

Deakin University Centre for Regional and Rural Futures (CeRRF) now operates a field station at the former CSIRO laboratories adjoining the headquarters of Murrumbidgee Irrigation. The intention of CeRRF is to continue and expand a number of research and extension activities. In recent months, the number of researchers has increased from two to eight, and three PhD students are now active at the Griffith premises.

This forms a new part of the broader activities of CeRRF, more details of which can be found at http://www.deakin.edu.au/research/cerrf/

The Director of CeRRF, Dr David Halliwell, with the support of the Deakin Vice Chancellor’s office, has indicated a strong desire to further the concept of a Centre of Excellence in Irrigation, first proposed as an idea by Councillor Paul Rossetto. Deakin University believe the time is right to advance this concept, given the Federal Government move to innovation in industry and as a positive response to the impacts of the Murray Darling Basin Plan.

To advance the concept, external funding will be required to support increasing numbers of researchers, post graduate students and support services, and to build an extension component to the activities of the Centre to work in collaboration with the irrigation industry and community.

http://www.deakin.edu.au/research/cerrf/

CL04 Centre of Excellence in Irrigation - Business Case Preparation


To be considered for funding, there need to be a business case. It is proposed that Griffith City Council fund the appointment of an external consultant to prepare the document, to an estimated maximum cost of $40,000. This gesture would reinforce the support of Council for such a concept, one that has significant potential pay back to the community by advancing the interests of irrigated production agriculture that underpins the regional economy. It also has potential to see Griffith recognised internationally, as the work of the proposed Centre would have international exposure.

Partners in the Centre would be identified in the scope of work of the consultant, but early indications are that CeRRF, Murrumbidgee Irrigation, NSW TAFE Riverina Institute, the Australian Council for International Agricultural Research, State Government agencies, the Murray Darling Basin Authority and the Irrigation Research and Extension Committee are potential collaborators.

A copy of the draft brief for the business case is attached.

OPTIONS

1. As recommended, provide funds to prepare a business case as described.

2. Not pursue the business case as proposed.

POLICY IMPLICATIONS

There are no specific Policy implications but the Centre of Excellence concept is in keeping with the Memorandum of Understanding between Deakin University, NSW Riverina Institute and Griffith City Council.


The estimated cost to engage a consultant to prepare a business case is $40,000. The source of funds used for this purpose to be included in recommendations in the December Quarterly Review Report to be considered at the Council Meeting 23 February 2016.


N/A


A Centre of Excellence based at the former CSIRO field station will have negligible impact on the environment itself, but the outcomes of the research it performs will have significant environmental benefits beyond the region by informing industry decisions relating to water use.


A centre of Excellence in Irrigation provides an excellent avenue to support locally relevant research and extension, and opportunities to build the capacity of the local community by being involved.


This item links to Council’s Strategic Plan items:

C1- Provide clear and transparent communication to the local community on matters in which it is concerned. C2 - Be well informed about current issues that impact our community. C4 - To advocate on behalf of the community with State and Federal authorities L3 -

CL04 Centre of Excellence in Irrigation - Business Case Preparation


Develop partnerships to grow health and educational services and facilities. D1 - Develop Griffith as a centre of choice for trade, business, health, recreation and employment. D6 - Develop policies that encourage sustainable growth. D7 - Promote Griffith as a “centre of excellence”. D9 - Establish social and commercial infrastructure for the betterment of community wellbeing and natural resource management.

CONSULTATION


ATTACHMENTS

(a) Draft Consultant Brief 46

(b) Memorandum of Understanding 51

CL04 Attachment (a) Draft Consultant Brief


Insert GCC logo Insert DU logo Insert CeRRF logo

Commercial in Confidence

Request for Quotation for Consultant Services

A Business Case for a Centre of Excellence in Irrigation – Griffith

Draft v2 28Jan2016

Draft



Background

Griffith is the retail, commercial, administration and service hub of the Murrumbidgee

Irrigation Area, one of the major food bowls of the southern hemisphere.

Griffith City Council represents the interests of the community in the region: the

business community, which is dominated by irrigated agriculture and horticulture and

its value adding industries; and the wider community, which includes farmers as

employers and operators of irrigated agriculture businesses, as well as people in

businesses and service providers that serve these farms and their families.

Griffith City Council has entered a Memorandum of Understanding with Deakin

University and NSW TAFE Riverina Institute to further matters of common interest

(refer to Attachment). These include higher education pathways, industry

development and research.

Griffith City Council also works closely with Murrumbidgee Irrigation, the irrigation

water supply and drainage authority, on matters such as infrastructure coordination,

environmental projects and agricultural development.

Deakin University has established a facility in Griffith as part of Deakin’s Centre for

Regional and Rural Futures (CeRRF; refer to www.deakin.edu.au/research/cerrf/ for

further information). CeRRF provides a platform for international level research

activities across a range of disciplines relevant to regional and rural communities.

In conjunction with its partners, Griffith City Council is exploring ways to create a

Centre of Excellence for Irrigation to be based in Griffith. These initiatives will help

the irrigation and wider industries improve productivity per unit of water, mitigate

environmental impacts, enter new markets and adjust to challenges and capitalise

on opportunities arising from policy and structural reform relating to water.

Griffith City Council is seeking quotations to prepare a business case for a Centre of

Excellence in Irrigation upon which grant funding applications will be based.

Purpose of the Centre of Excellence in Irrigation - Griffith

Preliminary discussions describe the purpose of the proposed Centre of Excellence

in Irrigation – Griffith to restore a focus on the use of water in production agriculture

and to include but not be limited to:

Be internationally recognised for its contribution to irrigated agriculture and

horticulture, based on locally delivered research activity

Draft



Generate tangible economic benefits to local and regional communities

Research topics of relevance to the irrigation sector, such as

o Maximising water use efficiency and strategies to drive it

o New crop options

o Advanced technologies such as autonomous systems, robotics and

sensors

o Data applications including visualisation, simulation, pattern recognition

and data analytics for agricultural use

o System wide, integrated strategies to maximise uptake and benefit

o Improvement in soil health

o Salinity mitigation

o Optimising the balance between farm water use and environmental

flows, volumetrically as well as effective and practical distribution of

competing flow

Extend the results of this research to producers

Contribute to Policy development relating to irrigation and water sharing

Be sufficiently agile to capitalise on new and emerging issues

It is envisaged that whilst funding assistance from Government and industry will be

necessary to support research, extension and related activities, which are likely to

include laboratory upgrades, materials and labour, there are adequate buildings at

the current facility for the foreseeable future.

Key Criteria to be addressed by Consultants

In submitting their quotation, Consultants are to:

1. Comment on the purpose of the proposed Centre of Excellence in Irrigation -

Griffith, identifying particular strengths or opportunities to create noteworthy

points of difference, including elements not already identified

2. Capture the significance of locating the Centre in Griffith and the importance

of building on existing capacity rather than a model of competition

3. Define a methodology for advancing the concept to a detailed proposal

4. Identify potential partners, their role and contribution and reasons for their

inclusion,

5. Describe preferred options for the structure and governance of the proposed

Centre of Excellence in Irrigation - Griffith

6. Calculate a cost scenario for delivery and operation of a Centre that operates

a sufficiently large program of research and extension to make a significant

difference to the sector regionally and internationally

Draft



Expected Outcomes from the Consultant

Please provide the following documents:

1. Response to this brief, addressing the key criteria

2. A commitment to brief Council and Deakin representatives regularly, as

required by those representatives

3. A Business Plan suitable to be used for funding applications to the

Commonwealth, based on a clear definition of purpose and refined sufficiently

to be suitable as a stand alone document

4. Statement of capability including ability to meet timeframes, a list of previous

projects and a list of referees

5. Copies of Insurances and Registrations

Support available to the consultant

CeRRF and Griffith City Council personnel will be available to the consultant as

required while the project progresses. Regular communication between the

consultant and CeRRF and Griffith City Council personnel is a requirement of the

consultant to facilitate the transfer of information and monitor progress.

Deadline for submission of quotation

4.00 p.m. 26 February 2016

Addressed to:

Griffith City Council

Attention: Neil Southorn

[email protected] (copy to [email protected])

Deadline for completion

The successful consultant is required to complete the scope of work by 15 April

2016.

Payment terms

A lump sum payment will be made in accordance with Griffith City Council standard

terms.

Draft





Confidentiality

The scope of the project and details within it and the quotation are to remain

commercial in confidence.

Conflict of Interest and Code of Conduct

All persons associated with the preparation of the quotation must declare any conflict

of interest and comply with the principles of Griffith City Council Code of Conduct.

Intellectual Property

Material generated through preparation of this quotation may be subject to protection

in favour of Griffith City Council and Deakin University.

Further Information about this Request for Quotation

Neil Southorn

Director Sustainable Development

Griffith City Council

[email protected]

Draft


CL04 Attachment (b) Memorandum of Understanding









MINUTES

BUSINESS DEVELOPMENT AND MAJOR PROJECTS COMMITTEE HELD IN COUNCIL CHAMBERS, GRIFFITH ON

MONDAY, 18 JANUARY 2016 COMMENCING AT 5:37 PM

PRESENT

Councillor John Dal Broi (Chair), Councillor Paul Rossetto, Councillor Christine Stead, Councillor Leon Thorpe (Councillor - Alternate), Domenic Guglielmino (Community Rep), Bruno Guidolin (Stakeholder), Paul Pierotti (Stakeholder), Paul Snaidero (Community Rep) Quorum = 5

STAFF

General Manager, Brett Stonestreet, Director Sustainable Development, Neil Southorn, Tourism & Economic Development Officer, Sarah Collis, Acting Manager Tourism & Economic Development, Paige Campbell and Minute Secretary, Leanne Austin

1 APOLOGIES

RECOMMENDED on the motion of Councillor Leon Thorpe and Councillor Paul Rossetto that apologies be received from Manager Tourism & Economic Development, Greg Lawrence and Peter Bonaventura.

Mr Guglielmino entered the meeting the time being 5.38 pm. Councillor Anne Napoli entered the meeting the time being 5.39 pm.

2 CONFIRMATION OF MINUTES

RECOMMENDED on the motion of Councillor Christine Stead and Councillor Leon Thorpe that the minutes of the previous meeting held on 16 November 2015, having first been circulated amongst all members, be confirmed.

Mr Snaidero stated that in reference to the declaration of interest, in relation to CL01 Residential Land Supply Status Report, he had no interest in the property in discussion.

3 BUSINESS ARISING

3.1 Draft Council Policy Land Acquisition and Disposal

Mr Southorn advised that no submissions had been received during the public exhibition period and, in accordance with the recommendation, the policy is now considered adopted.

3.2 Fertiliser Production Business

Mr Southorn updated the Committee regarding Carbon Compost Fertilisers seeking an appropriate site to establish a fertiliser production business. Council had met with representatives of the Company before Christmas and provided them with a list of possible

http://www.griffith.nsw.gov.au/cp_themes/default/page.asp?p=DOC-XZA-37-21-03

Minutes of Business Development and Major Projects Committee 18 January 2016


locations. Carbon Compost Fertilisers had been in negotiations with Leeton Shire Council regarding possible sites.

Mr Guidolin entered the meeting the time being 5:42 pm.

Mr Guglielmino stated that he had been advised that the Carbon Compost Fertiliser company were planning to establish their business at a site in Leeton. Mr Southorn advised he would investigate if there was a deadline attached to the funding.

3.3 Signage on Highways

Ms Campbell advised that improvement of signage on highways is in progress with a report to be provided at the next meeting.

Mr Snaidero suggested that the concept of the wine bottle signage at the airport could be used for the entrances to the City. Councillor Rossetto enquired what conditions were attached to the wine bottle advertising at the airport? Ms Campbell responded that all bottles are committed and some are waiting on wineries to apply signage. Councillor Dal Broi requested that this be followed up. Mr Guglielmino enquired what the cost is of the wine bottles and can more be erected? Ms Campbell to advise.

Mr Guidolin requested an update on progress of the highway signage. Ms Campbell advised that signs have been measured, costings are being sought and a concept is being prepared. Mr Guidolin enquired if wineries had been approached for sponsorship. Councillor Dal Broi advised that the winemakers as a group would need to be approached, not individual wineries. Mr Guidolin stated larger signs are required than what is currently in place and locations need to be considered. Mr Guidolin offered his assistance with this project.

4 DECLARATIONS OF INTEREST

Pecuniary Interests

There were no pecuniary interests declared.

Significant Non-Pecuniary Interests

There were no significant non-pecuniary interests declared.

Less Than Significant Non-Pecuniary Interests

Councillor Anne Napoli CL03 St Vincent’s Private Community Hospital Griffith Lease Reason – Councillor Napoli is a member of Murrumbidgee Primary Health Network Stakeholder Reference Group.

5 ITEMS OF BUSINESS

CL01 UPDATE ON POLICY REVIEW - USE OF COUNCIL FOOTPATHS

Mr Southorn updated the Committee on the Use of Council Footpaths policy review. Mr Southorn advised meetings had been held with stakeholders and members of the public and summarised some of the key points arising from the meetings including:

Consensus for 1 m setback from kerb and 2.6 m clearway for pedestrians for outdoor dining

Keep footpath against shop wall free of outdoor dining and clear of other obstructions

Require tenants of adjoining businesses to approve use by others of footpath outside their premises



Leave administrative arrangements for licences as they are

Council should fund an attractive streetscape

Use of delineators to identify licenced areas

No consensus on how costs of implementing policy should be met. Mr Southorn advised issues are occurring where businesses are operating outside approved conditions and that there is a need for consistency.

Councillor Stead raised the issue of people parking bikes along businesses. The Committee discussed options for the installation of bike racks. Mr Southorn advised many businesses were not in favour of having bike racks placed in front of their premises however an option would be to utilise the median strips. Mr Guidolin stated that owners of expensive bikes would not utilise bike racks due to fear of theft or damage.

Mr Pierotti stated that the policy should provide consistency and facilitate more activity in the main street.

CL02 UPDATE ON SUPPLY OF RESIDENTIAL LAND

Mr Southorn advised the Committee that Council made a decision at a Council Meeting last year to permit out of sequence development for four farms in the Collina area. Approval requires a Development Control Plan (DCP) to be prepared. Mr Southorn advised the Department of Planning Guidelines will allow a site specific DCP to be put in place.

Council staff have prepared a DCP which is under internal review. A report will be provided to Council for endorsement and the DCP will be placed on public exhibition.

Mr Southorn advised a report is being prepared in relation to the possible rezoning of land adjoining Rose Road to enable further residential development and that Council is undertaking due diligence in readiness for possible interest to develop the Council owned land at Lake Wyangan.

Mr Southorn stated that Nordcon has acquired the former Pelican Shores development and has lodged a new application for subdivision.

Mr Southorn advised the Committee that the developers of the former Sunset Waters large lot residential land at Lake Wyangan have indicated they will be proceeding with development of a Master Plan for the land.

Mr Pierotti enquired how many blocks were proposed in the Nordcon development. Mr Southorn advised 109 additional blocks were proposed and that Nordcon have commenced work on the sewer pump station.

Mr Snaidero enquired what the timeframe would be in relation to development of the Collina farms? Mr Southorn responded that preparation of the report, public exhibition period and final adoption would take approximately six months.

Mr Southorn advised that in relation to Crown Land at Collina there had been no further developments. Mr Stonestreet advised Council was hoping to be part of a pilot project where Councils negotiate directly with stakeholders. Councillor Rossetto stated he would like see Clifton Boulevarde completed to Rifle Range Road.



CL03 ST VINCENT'S PRIVATE COMMUNITY HOSPITAL GRIFFITH LEASE

Mr Stonestreet updated the Committee on issues relating to the Base Hospital and St Vincent’s Community Private Hospital, with particular reference to the lack of investment by the State Government in the City’s health services. Mr Stonestreet stated that the new Wagga Base Hospital was now operational and several other regional hospitals have had provisions for new infrastructure however no funds have been committed to Griffith Base Hospital.

Mr Pierotti stated that the Minister for Health, the Hon. Jillian Skinner, had advised that the State Government would not be looking at the Base Hospital until the private hospital project had been completed. Mr Pierotti stated his concerns regarding the private ownership of the sterilisation facility and lack of provision of access to and from the private hospital facility to the Base Hospital. Mr Pierotti advised the long term financial viability of the Private Hospital needs to be assured and the issues of the sterilisation unit and patient access need to be addressed.

Mr Pierotti queried if the current sterilisation facilities at the Base Hospital are appropriate and if not the State Government needs to rectify this as a matter of urgency.

Councillor Anne Napoli declared a non-significant non pecuniary interest in relation to discussion regarding this issue as she is a member of the Murrumbidgee Primary Health Network Stakeholder Reference Group.

RECOMMENDED on the motion of Paul Pierotti and Councillor Paul Rossetto that a letter be sent to local member the Hon. Adrian Piccoli MP, Minister of Health the Hon. Jillian Skinner and Murrumbidgee Medicare Local requesting they address the following issues:

Ensure adequate sterilisation is currently being provided to the Base Hospital and possible contribution to the construction of the new sterilisation facility

Provision of access between the Base Hospital and Private Hospital

Commitment in relation to future infrastructure investment for Griffith Base Hospital. Mr Stonestreet advised that the private hospital project has received $16 million funding from the Federal Government and nothing from the State Government. The building and land will be owned by the community. It is a condition of the grant funding that the building will deliver a hospital service for 20 years.

CL04 ITEMS FOR DISCUSSION SUBMITTED BY P PIEROTTI

Mr Pierotti raised the following items for discussion:

Griffith City Council Website - Economic Development and Griffith Regional Capital Focus – Mr Pierotti requested that statistics used reflect the entire service area, not just the Griffith City Council LGA. Mr Pierotti stated that a recent submission to Regional Capitals Australia encompassed good data which could be utilised to expand on the website and promotional material. Mr Southorn advised the website is currently being re-built with improvements made to the economic development pages. Ms Collis advised she would liaise with Mr Pierotti in relation to regional catchment boundaries for consistency.

CBD Strategy – Mr Southorn advised staff are prioritising projects from the CBD Strategy to incorporate in Council’s ten year financial plan. This will be presented to SMT and Councillors for consideration followed by a public exhibition period with final adoption of the budget and ten year plan in June 2016.



Irrigation Centre of Excellence – Mr Southorn advised that representatives from Deakin University Centre for Rural and Regional Futures addressed Councillors at a recent workshop with a view to preparing a business case for a Centre of Excellence for Irrigation. A report will be presented to Council in February.

Emergency Services Development – Ambulance and Fire Station – Mr Southorn advised that discussions have been held with NSW Health Service in relation to the site for a new ambulance station.

RECOMMENDED on the motion of Paul Pierotti and Councillor Paul Rossetto that Council write to the Hon. Adrian Piccoli MP and Fire & Rescue NSW regarding issues with the current location of the Fire Station, including traffic issues, its proximity to the roundabout and pedestrian safety issues, and advising that suitable land is available next to other services in Wakaden Street.

Latest Land Value Report on Griffith – Mr Pierotti advised that there had been a significant increase in domestic property values particularly in the Collina area however this has not been mirrored in commercial property values where there has been a significant downturn. Mr Stonestreet outlined the commercial property rating process as requested by Mr Snaidero.

Easter Sidewalk Sale and Kooyoo Street Carnival – Ms Campbell advised that arrangements were under way for the Easter Party campaign including Action Day at Pioneer Park, Sidewalk Sale and activities at local Wineries. Mr Pierotti requested that Ms Campbell liaise with the Griffith Business Chamber for promotion of activities.

CL05 PAR AVION SURVEY

The Mayor advised that Par Avion would be ceasing its Griffith-Melbourne flights at the end of the month and that Council will be investigating options for other companies to take on this service.

RECOMMENDED on the motion of Paul Snaidero and Councillor Stead that Council write to Mr Shannon Wells of Par Avion thanking them for their commitment and service.

6 OUTSTANDING ACTION REPORT

RECOMMENDED on the motion of Councillor Anne Napoli and Councillor Paul Rossetto that the Outstanding Action Report be noted.

7 GENERAL BUSINESS

7.1 Low Security Correctional Centre

Mr Rossetto requested that investigation into the establishment of a low security correctional centre continue. Mr Southorn advised this item was listed on the Action Report and that preliminary enquiries had been made.

7.2 Hermit’s Cave Access

Mr Guidolin enquired if there had been any progress on improving access to Hermit’s Cave. Ms Campbell advised this issue had been raised through various Committees and that funding had been utilised to improve signage a number of years ago. The car park had also been upgraded. Mr Guidolin requested access from the bottom of the hill up to the caves be further investigated.



Mr Pierotti informed the Committee that a Heritage Study prepared by Peter Kabaila refers to Hermit’s Cave and addresses issues to do with access and preservation of the site. Other factors to be considered include stormwater run-off, vandalism, disability access, heritage and natural environment issues and provision of funding for works.

7.3 La Festa

Mr Guglielmino stated his concerns that La Festa had been cancelled for this year. Councillor Dal Broi advised there will still be a number of activities organised for the Easter weekend. Mr Southorn advised that a number of food and wine events are scheduled to be held over the coming year. Mr Guidolin suggested future La Festa events could be scaled down and still be effective. Mr Guidolin advised he had attended the Myrtleford Chestnut Festival which had been held in a local park and was a very successful event. The Mayor stated that it was difficult to hold events in Banna Avenue due to restrictions placed on the event by the RMS. Mr Pierotti stated La Festa has been deferred for one year and that last year’s initiative to relocate the event to the CBD was a good move. Mr Pierotti suggested keeping it simple, utilising Kooyoo Street, and providing free access areas with food stalls and family friendly entertainment. Mr Snaidero suggested that an event similar to the Griffith Vintage Festival could be incorporated into the La Festa event. 8 NEXT MEETING

The next meeting of the Business Development and Major Projects Committee is to be held on Monday, 21 March 2016 at 5:30 pm.

There being no further business the meeting terminated at 7:30 pm.

Confirmed: ..........................................

CHAIRPERSON


Griffith City Council OUTSTANDING ACTION REPORT TITLE Outstanding Action Report TRIM REF 16/4678

RECOMMENDATION

The report be noted.

ATTACHMENTS

(a) Outstanding Action Report 62

OA01 Attachment (a) Outstanding Action Report


Council Meeting Date

Meeting Item Action Officer

CRM No. Minute

No.

Additional Information

27 October 2015

RURAL RESIDENTIAL LANDS REVIEW

LUPC 18897

18903

15/339-40

RESOLVED on the motion of Councillors Doug Curran and Bill Lancaster that: (a) Part C of the Griffith Land Use

Strategy Beyond 2030 be amended to include the supply and demand analysis and locational analysis contained in this report.

(b) A Planning Proposal be submitted to the NSW Department of Planning and Environment requesting a reduction to the minimum lot size within lands identified as Site 2 in Attachment ‘A’ of this report from 3 Ha to 1 Ha.

(c) A further review be carried out should the supply of R5 – Large Lot Residential zoned lands with a minimum lot size of 3000 sq. m. to 4000 sq. m. be decreased substantially for any reason.

RESOLVED on the motion of Councillors Christine Stead and Mike Neville that a Planning Proposal in relation to zoning for residential development adjoining Rose Road be investigated and a report submitted to Council within 3 months..

10/11/2015: Planning proposal is being prepared and will be reported to Council in December.





CRM No. Minute

No.


13 October 2015

GRIFFITH CBD STRATEGY AND IMPLEMENTATION PLAN

DSD 18394 15/310-311

RESOLVED on the motion of Councillors Dino Zappacosta and Alison Balind that:

(a) The Griffith CBD Strategy be adopted.

(b) A CBD Improvement Reserve be established, the amount of funding it receives from year to year to be considered upon the adoption of the annual financial statements Council commencing 2014/15.

RESOLVED on the motion of Councillors Bill Lancaster and Dino Zappacosta that:

(a) The General Manager prepare a report outlining the current rating structure for Griffith City Council compared to the rating structure of comparable Council to be presented at workshop within three (3) months.

(b) The report include information relating community consultation, partnerships and sponsorships as well as reviewing levies.

28/10/2015: Proposed governance structure for CBD Strategy Implementation Working Group presented to SMT for discussion prior to report to Council.

30/11/2015:Staff preparing implementation plan for Council consideration.

22 September 2015

REVIEW OF POLICY (GC-CP-702) "ANIMAL ADOPTIONS FROM POUND"

MES 17547 15/290 RESOLVED on the motion of Councillors Doug Curran and Mike Neville that:

(a) Council place the draft

06/10/2015: Policy placed on public exhibition till 23 October 2015.

19/10/2015: Submission





CRM No. Minute

No.


“Rehoming and Adoption of Companion Animals from Griffith City Pound” Policy (GC-CP-702) on public display for 28 days.

(b) If any submissions are received, a further report be prepared for Council.

(c) If no submissions are received, the draft policy be considered as adopted by Council as at the date of the conclusion of the advertised exhibition period.

Councillor Cox requested that signage including relevant contact numbers be installed at the Pound.

received. Report to be presented to Council.

30/11/2015: Report to Council February. Rehoming and adoptions occurring. Pound sign being refurbished.

14 Oct 2014 BUSINESS ARISING - STATUS OF DEVELOPMENT COMPLIANCE, REAL JUICE COMPANY

DSD 6323

0330 RESOLVED on the motion of Councillors Zappacosta and Napoli that Council allow Real Juice three (3) months to comply with the DA conditions in relation to Waste Water Management and suspend further enforcement action against Real Juice with respect to non-compliance with conditions of consent in relation to their waste water management plan during this three (3) month period.

3/11/2014: To be reviewed January 2015.

19/01/2015: Waste water management plan submitted in December 2014. Staff comments returned to Real Juice in December. Awaiting company response.

16/03/2015: Council still waiting for final Waste Management Plan from Real Juice.

18/05/2015: Revised draft concept plan submitted 15/05/2015.





CRM No. Minute

No.


01/06/2015: Council staff met with consultant on 28 May 2015.

20/07/2015: Council final comments submitted to Real Juice 15 June 2015.

31/08/2015: Pollution incident under investigation.

14/09/2015: Direction to take corrective actions served.

06/10/2015:

1. Council has approved final concept Water Management Plan with minor additional requirement.

2. Development Application invited for construction of the facility.

3. Interim Waste Water Management Plan submitted. Council has responded requesting further information.

19/10/2015: No further response from Real Juice.

2/11/2015: Submission received 28 October 2015 indicating progress on interim and final waste management plans.

30/11/2015: No further response





CRM No. Minute

No.


from Real Juice.

11/01/2016: Correspondence from real juice indicates interim Waste Management Plan still incomplete.

Documents

Agenda - Attachments Included