AGENDA - Buller Districtbullerdc.govt.nz/wp-content/.../07/FA-Agenda-August... · Manager Corporate Services (D Phibbs) provided a brief overview of the timeline. RESOLVED that the

AGENDA:Meeting of theFINANCE and AUDIT COMMITTEE

Wednesday 15 August 2018commencing at 5:00pmat:Clocktower Chambers, Palmerston Street, Westport

Finance & Audit Committee Members:• His Worship the Mayor Garry Howard• Cr J Cleine• Cr D Hawes• Cr S Roche (Chair)• Cr R Nahr• Cr P Rutherford• Cr R Sampson

Public Copy

Terms of Reference

Finance and Audit Committee______________________________________________________________________

PurposeThe Finance and Audit Committee will monitor and assess the following:• The correct level of service is being delivered within the approved financial parameters.• External financial funding is on track to be received within the budgeted financial year.• Council’s level of borrowing is financially sustainable and intergenerational equity requirements are achieved.• Council’s investments are growing as predicted and invested as per Treasury Management Policy and that

all breaches of policy are reported and approved by Council.• Rates are being collected and that debt recovery is under control.• Monitoring of Council’s fiscal prudence indicators.• Both external and internal audit requirements are met.

Delegated Powers• The Finance and Audit Committee has authority to undertake the following functions and to make

recommendations to Council as required:

Financial and Performance Monitoring • Monitoring financial performance to budgets• Monitoring service level performance to key performance indicators • Monitoring of Rates and General Debt collection

External Reporting and Accountability• Enquire of external auditors for any information that affects the quality and clarity of the Council’s financial

statements, and assess whether appropriate action has been taken by management.• Satisfy itself that the financial statements are supported by appropriate management signoff on the

statements and on the adequacy of the systems of internal control (ie letters of representation), and recommend signing of the financial statements by the Chief Executive and Mayor and adoption by Council.

External Audit• Confirm the terms of the appointment and engagement, including the nature and scope of the audit,

timetable and fees, with the external auditor.• Receive the external audit report(s) and review action to be taken by management on significant issues and

audit recommendations raised• Enquire of management and the independent auditor about significant business, political, financial and

control risks or exposure to such risks. Internal Audit• Review the internal audit coverage and annual work plans.

Frequency of Meetings Monthly

Reporting ToCouncil

Reporting TimelineMonthly dashboard report

MembershipChair:• Sharon Roche

Members:• Garry Howard• Robyn Nahr• Phil Rutherford• Dave Hawes• Jamie Cleine• Rosalie Sampson

FINANCE and AUDIT COMMITTEE MEETING15 AUGUST 2018

INDEX

ITEM: PAGE:

Apologies

1. Members Interest .............................................................................................1

2. Confirmation of Minutes ...................................................................................2

3. Action Point List ...............................................................................................8

4. Investments and Borrowings Report ..............................................................10

5. Significant Projects Report ...........................................................................16

6. Audit Management Action Points ...................................................................23

7. Finance Work Plan ........................................................................................25

1 Finance & Audit: 15 August 2018

FINANCE AND AUDIT COMMITTEE

15 AUGUST 2018

Agenda Item No 1

Prepared by - Dean Phibbs - Manager Corporate Services

MEMBERS INTEREST ________________________________________________________________________

Councillors are encouraged to consider the items on the agenda and disclose whether they believe they have a financial or non-financial interest in any of the items in terms of Council’s Code of Conduct.

Councillors are encouraged to advise the Personal Assistant, Corporate Services, of any changes required to their declared Members Interest Register.

The follow flowchart may assist Councillors in making that determination (Appendix A from Code of Conduct).

DRAFT RECOMMENDATION

That Councillors disclose any financial or non-financial interest in any of the agenda items.

What is the matter being decided?

Do not discuss or vote.

No conflict. Can discuss and vote.



NO

YES

YES

NO

YES

NO

NO NO

YES YES

Declaration of InterestsGuidance for Elected Members

Who is to make a decision? Council, Council Committee or

Community Board?

Do I have a financial interest in the matter? That is, do I have a reasonable expectation of gain or loss of money as a result of any decision on this matter.

It my financial interest in the matter being decided an interest that is in

common with the public?

Do any of the other exceptions in the Act apply?

Pecuniary conflict of interest.

Could I apply for an exemption or declaration?

Application granted

Can discuss and vote.

Finance & Audit: 15 August 2018 2


15 AUGUST 2018

Agenda Item No 2


CONFIRMATION OF MINUTES ________________________________________________________________________

DRAFT RECOMMENDATION

That the minutes from the meeting held 11 July 2018 are confirmed.


MEETING OF THE BULLER DISTRICT COUNCIL FINANCE AND AUDIT COMMITTEE, COMMENCED AT 5pm, 11 JULY 2018, AT BROUGHHAM HOUSE, BROUGHAM STREET,WESTPORT.

PRESENT:Mayor G Howard, Councillors S Roche (Chairperson), P Rutherford, R Nahr, J Cleine and D Hawes.

IN ATTENDANCE:Chief Executive Officer (K Marshall), Manager Corporate Services (D Phibbs) AND EA to CEO (G Martyn).

APOLOGIES:

An apology was received from Councillor R Sampson.P Rutherford/J Cleine

CARRIED UNANIMOUSLY

1. MEMBER’S INTEREST

No Members Interests were disclosed.

2. CONFIRMATION OF MINUTES

Change to minutes: A report on the three six-yearly representation review is included in Council’s June agenda.

RESOLVED that the minutes of the 20 June 2018 meeting be confirmed with the amendment to page 4, item 6 to be correct to:

J Cleine/R Nahr CARRIED UNANIMOUSLY

3. ACTION POINTS

111. Leases & Licences to Occupy: to be monitored quarterly. Report required September 2018. Also discussed: Mayor G Howard, expressed concern that a Council Policy is required to be able to set Lease Fees and there is currently no formal process for management to implement fees. Councillor P Rutherford to include in the Risk and Policy action list requirements.

137. Report required September 2018

147. Report required September 2018

149. Report provided at this meeting – action now complete.


Previous actions points not included from previous minutes:

1. Flood Planning: Mayor G Howard & Councillor S Roche to attendWest Coast Regional Council (WCRC) meeting 10 July 2018.

Councillor S Roche advised that WCRC will present to Council information withregards to Flood Planning at the August 2018 full Council meeting.

Councillor D Hawes made comment on the public unrest with WCRC. Considerationshould be given with regards to the representation on WCRC. Buller District Council may make a submission to the West Coast Regional Council LTP when it opens.Councillor D Hawes made mention that the 2015 WCRC LTP stated that the Westport Flood Plan was an item at the top of the list, three (3) years later there has not been any progress. Mayor G Howard advised that he will distribute the Draft LTP consultation document around to all Councillors. Submissions are closing on 26 July2018.

2. Rural Fire - Review lease of rural fire trucks to Fire and Emergency NZ. Manager Corporate Services (D Phibbs) provided an update and correspondence will be sent within the month of July 2018.

RESOLVED that the Finance and Audit Committee receive this report for information and discussion.

S Roche/Mayor G Howard CARRIED UNANIMOUSLY

4. FINANCIAL PERFORMANCE

An overview of the report was given by Manager Corporate Services (D Phibbs).

Councillor R Nahr, sought further clarification on the under budgeting of dog registrations. Manager Corporate Services (D Phibbs) advised that this has been addressed in the 2018/2019 budget.

Mayor G Howard, queried the Port being a separate line item. Manager Corporate Services (D Phibbs) advised that this will occur as of 1 July 2018.

Councillor J Cleine sought further clarification with regards to the Airport expenditure. Chief Executive Officer (K Marshall) has advised that actions are taking place to review the current issues and alternative options are currently being sought.

Manager Corporate Services (D Phibbs) advised that the implementation of the parking costs is potentially a $10,000 income and could be a benefit to council.

Councillor P Rutherford sought further clarification around the library depreciation of $31,000 - Manager Corporate Services (D Phibbs) will provide committee with this information.


Mayor G Howard/D Hawes CARRIED UNANIMOUSLY


5. INVESTMENTS AND BORROWINGS


S Roche / J Cleine CARRIED UNANIMOUSLY

6. SIGNIFICANT PROJECTS REPORT

ACTION POINT: Assets & Infrastructure for Punakaiki Water intake Easement and Supply stage 2; an update to be provided by Group Manager Assets and Infrastructure (M Duff) to the committee.

TO BE UPDATED:The Urgent Tourism and Infrastructure Fund for Freedom Camping to be included and placed under Community & Environment list.

Reefton Pool & Toilet; currently sitting under Community and Environment and requires input from Assets & Infrastructure. Councillor D Hawes, would like to ensure that an Officer is assigned to this project for a preliminary work-plan to be circulated including a timetable. Chief Executive Officer (K Marshall) provided background of the full council work-plan. The new work-plan may replace this report in the future.

District Signage that sits under the Significant Projects list; Mayor G Howard advised theproject was not completed and there may be budget left for the lighting on the signage to complete the project; if this can be confirmed.

Significant Projects list, IT/Information Technology Projects; Councillor S Roche soughtfurther clarification on the internal information management project; Manager Corporate Services (D Phibbs) advised that previous preferred vendor is currently under suspension with government contracts. The project will be sent back to market to find a new vendor and resources to cover the implementation of the project are currently in hand. With the new ITequipment that will be installed in the Council Chambers, the room will be unavailable to public bookings. Notification to be sent to regular users. This project is to be changed to an orange light and the action list needs to be updated.


J Cleine/Mayor G Howard CARRIED UNANIMOUSLY

7. DEBT RECOVERY REPORT

Mayor G Howard voiced concern regarding the Abandoned Land Tender project and believes that this could be resourced externally.

ACTION POINT: A report to be provided to the November 2018 Council meeting regarding the Abandoned Land Status and how this can be progressed.


Mayor G Howard/P Rutherford CARRIED UNANIMOUSLY


8. TIMETABLE: 2017/2018 ANNUAL REPORT

Manager Corporate Services (D Phibbs) provided a brief overview of the timeline.


S Roche/P Rutherford CARRIED UNANIMOUSLY

9. WESTPORT HARBOUR

Chief Executive Officer (K Marshall) provided a brief overview regarding the Provincial Growth Fund and advised that a councillor’s workshop will most likely be scheduled for October 2018. A feasibility study may occur and an announcement will be made in the next two (2) weeks.

Mayor G Howard sought clarification on points 1, 2 & 3 on page 36 regarding the Dredge. Chief Executive Officer (K Marshall) advised that these items will sit with him to manage atthis point. Manager Corporate Services (D Phibbs) highlighted the costs detailed on page 37 under item 4.3.

Further discussion was held with regards to the possible PGF funding and the joint feasibility study that may occur with Grey District Council. Responsibility of the operations of the harbour lies with the Regional Council of the district. This was vested to BDC some time agoand BDC have the ability to provide Regional Council ninety (90) days notification.


R Nahr/D Hawes CARRIED UNANIMOUSLY

10. AUDIT MANAGEMENT ACTION POINTS


S Roche/R Nahr CARRIED UNANIMOUSLY

11. FINANCE WORK PLAN


Mayor G Howard/S Roche CARRIED UNANIMOUSLY

Council P Rutherford sought clarification on the Procurement Policy review and how this was progressing? Item to be followed up with both Risk & Policy and Finance & Audit Committees as there is crossover with this item.


There being no further business the meeting concluded at 6:28pm Next meeting: 5:00pm, Wednesday 15 August 2018, Clocktower Chambers, Westport.

Confirmed: ………………………………..…………………Date: ……………………..

Name: ………………………..……………………………….



15 AUGUST 2018

Agenda Item No 3


ACTION POINT LIST________________________________________________________________________

DRAFT RECOMMENDATIONThat the report be received for information.


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15 AUGUST 2018

Agenda Item No 5

Prepared by - Wendy Thompson - Financial Accountant

Reviewed by - Dean Phibbs - Manager Corporate Services

INVESTMENTS AND BORROWINGS: JULY 2018________________________________________________________________________

1. REPORT SUMMARY

This report summarises Councils cash investments and borrowings for the month ended July 2018, interest earned for the period from 1 July 2017 to 30 June 2018 and policy compliance.

2. RECOMMENDATION/DRAFT RESOLUTION

That the report be received for information.

3. ISSUES AND DISCUSSION

3.1 Investments Investments have decreased by $0.7 million in total from the last report circulated

to the end of June 2018. This is due to the cyclical effect of quarterly rates billing and monthly creditor payment obligations. The trading account closing balance is $920,000.

3.2 Interest Revenue Interest revenue to the end of July 2018 is $65,000 compared to a budget of $56,000.

Council will continue to reinvest term investment funds at the most favourable interest rate when deposits are up for renewal. There are often opportunities to take advantage of bank pricing differences to maximise returns even in time of low interest rates.

3.3 Borrowings and Net Debt Position Total borrowings are $24,770,000 reflecting the pay down of the EECA loan. Net debt

(borrowings less term investments) has increased to $7,973,500 from the $7,273,500 balance in June due to the movements in short term investments. (Note: this was overstated last month as the EECA loan was paid down in the 2018 financial year.)

4. CONSIDERATIONS

41. Strategic impact It is important that Council retains suitable cash holdings and credit facilities to ensure

its activities and capital projects are able to be funded in a timely and affordable manner.


4.2. Significance assessment The significance policy sets out the criteria and framework for a matter or transaction

to be deemed significant. The content included in this report is not considered significant because the matters disclosed are of a routine nature, and not large in terms of total assets and total annual operations of council.

4.3. Values assessment The Buller District Councils values are: One Team; Community Driven; We Care;

Future Focussed; and Integrity.

Treasury management functions and reporting align most strongly with the values of Future Focussed and Integrity.

Consideration of current and future cash requirements and intergenerational equity are required when managing cash deposits and credit facilities.

Public reporting of investments and borrowings encourages open and honest discussion and decision making.

4.4 Risk analysis Risk is assessed by taking into account the likelihood of an event occurring and the

result of that event.

Cash flow management is an integral part of ensuring Council is able to deliver the services and projects it has committed to in successive Long Term and Annual Plans.

This risk is mitigated by establishing policies and procedures, engaging staff to manage investment and borrowings and regular reporting to Council to ensure high level oversight.

4.5. Policy / legal considerations The Local Government Act (2002) and associated regulations prescribe prudent

financial management and nationwide benchmarks. The financial prudence benchmarks are now compulsory sections included in Council Long Term/Annual Plans and Annual Reports.

Council’s Investment Policy and Treasury Policy govern the management of cash assets and borrowings.

4.6. Tangata whenua considerations None identified

4.7. Views of those affected Council’s financial strategies, investment levels and borrowing projections are

included in the Long Term Plan and Annual Plan consultation processes.

4.8. Costs There are no extraordinary costs relating to investments and borrowings.

4.9. Benefits The benefits of structured Treasury management include risk minimisation, prudent

cash management and long term financial stability.

4.10. Media / publicity None identified.


INVESTMENTS AND BORROWINGS REPORT1. BANK BALANCE

This Month31 Jul-18

Last Month30 Jun-18

Last Year30 Jun-18

Council $919,898 $139,474 $139,474

2. MONTH END BANK BALANCE

-$500,000

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

Month End Bank Balance

2016/17 2017/182018/19

3. SUMMARY OF INVESTMENTS

This Month31 Jul-18

Last Month30 Jun-18

Last Year30 Jun-18

Term deposits (includes Call Account) 16,800,382 17,500,382 17,500,382Other loans (includes loan to Holding Company)

2,441,937 2,443,187 2,537,348

Total Investments $19,242,318 $19,943,569 $20,037,730

4. SOURCE OF FUNDS

This Month31 Jul-18

Last Month30 Jun-18

Last Year30 Jun-18

Depreciation Funds 1,000,000 1,000,000 1,000,000West Coast Package (Govt subsidy for halt to logging)

2,831,785 2,831,785 2,831,785

Harbour (profit from past harbour operations)

1,979,092 1,979,092 1,979,092

Freeholding Proceeds (sale of leasehold land)

2,840,838 2,840,838 2,840,838

Capital Sponsorship (deposits from V2010 sponsors)

5,034,038 5,034,038 5,034,038

Reserves Contribution Funds 1,314,630 1,314,630 1,314,630Short Term Funds (rates income plus term deposits pending debt reduction )

1,800,000 2,500,000 2,500,000

$16,800,382 $17,500,382 $17,500,382


5. INVESTMENTS PORTFOLIO PERFORMANCE (12 Month Average)

3.73%

2.03%

0.00%

0.50%

1.00%

1.50%

2.00%

2.50%

3.00%

3.50%

4.00%

Actual Benchmark

Investments Portfolio Performance (12 Month Average)

6. INTEREST REVENUEActual

YTDBudget

YTDBudget

Full YearInterest Revenue $65,269 $56,244 $1,344,928

7. COMPLIANCE WITH INVESTMENT POLICY

All term deposits are held with New Zealand Registered banks with no more than $10 million with any one institution. The terms and maturity dates of investments are spread to minimise Council’s exposure to interest rate fluctuations while still aiming to optimise interest earned.

Council has approved the investment in NBS which sees us in breach of the Treasury Management Policy. This breach will continue as investments mature and are rolled over.

8. SUMMARY OF BORROWINGSThis Month

31 Jul-18Last Month

30 Jun-18Last Year30 Jun-18

External Debt:Westpac Loan Facility 4,773,860 4,773,860 4,773,860LGFA Loan Facility 20,000,000 20,000,000 20,000,000EECA Loan 0 0 0

$24,773,860 $24,773,860 $24,773,860Weighted Average Interest Cost 4.00% 4.00% 4.60%

Net Debt:Total Borrowings 24,773,860 24,773,860 24,773,860Less: Term deposits (including Call Account)

16,800,382 17,500,382 17,500,382

$7,973,478 $7,273,478 $7,273,478


9. DEBT AND INVESTMENTS 3-YEAR TREND

$5

$10

$15

$20

$25

$30

Aug/15

Nov/15

Feb/16

May/16

Aug/16

Nov/16

Feb/17

May/17

Aug/17

Nov/17

Feb/18

May/18

$ Millions

Debt

Term Deposits

Net Debt

10. COMPLIANCE WITH TREASURY POLICY

10.1 Interest Expense / Total Income

4.6%

10.0%

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

12.0%

Actual Limit

Interest Expense / Total Income

10.2 Gross Debt / Total Income

1.00

2.50

0.00

0.50

1.00

1.50

2.00

2.50

3.00

Actual Limit

Debt / Total Income


10.3 Gross Debt per Rateable Property

$3,297

$5,500

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

Actual Limit

Debt Per Rateable Property

-$1,000

-$500

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

Net Debt

Total Debt

10.4 Fixed Rate Debt - Compliance with Treasury Policy

-

5

10

15

20

25

30

Mar/18 Mar/19 Mar/20 Mar/21 Mar/22 Mar/23 Mar/24 Mar/25 Mar/26 Mar/27 Mar/28

$ Millions

Maximum Fixed Rate Minimum

Current borrowings are in compliance with the limits specified in Council's Treasury Policy.

Investments are in breach of Councils Treasury Management Policy in respect that there is more than 10% of the portfolio invested in a Building Society. Council ratified this breach via resolution to obtain ongoing sponsorship proceeds for the NBS Theatre.



15 AUGUST 2018

Agenda Item No 6

Prepared by - Lynn Brooks - Management Accountant

Reveiwed by - Dean Phibbs - Manager Corporate Services

SIGNIFICANT PROJECTS REPORT________________________________________________________________________

1. REPORT SUMMARY

This report summarises significant projects and priorities of Council at June 2018. It records both current and future work streams, and is for discussion and monitoring purposes. It should be read in conjunction with the attached detailed report.

2. DRAFT RECOMMENDATION

That the report be received for information and discussion.

3. ISSUES AND DISCUSSION The report provides a high summary of some projects and priorities of Council by

each of the following sectors:

1. Mayor, Councillors and Chief Executive 2. Community and Environment 3. Corporate Services 4. Assets and Infrastructure 5. Significant Projects

This report does not include every task undertaken, such as routine roading contract work or other regular services provided by Council. Instead it highlights the high value projects at an aggregated level, and/or the non-routine projects which are very important for community and Council but may not have a dollar budget attributed to them, such as advocacy projects.

The Chief Executive and Council are to advise if there are other projects or priorities to be included in the next monthly report to Council.

The following table shows each section of the report as a high level overview. This is similar to other “traffic light” indicators used in Council documents such as the Annual Plan, Long Term Plan and other reports and is included for consistency with those formats.


.

Activity Indicator CommentMayor, Councillors and Chief Executive

Advocacy for a range of projects is ongoing.

Advocacy for the West Coast Regional Council Westport Flood Mitigation project continues. The future of the Westport Port is under continual review. Advocacy for water supplies which must meet Drinking Water Standards, but are very costly is ongoing.

Community and Environment

The current tasks are on plan and budget.

Corporate Services The Long Term Plan has subsequently been adopted.

Significant Projects

General Projects: The District Plan Review progressed as planned to April 2018. Work continues on the Information Management project yet is unable to proceed due to supplier selection process. Rates Policy Review workshops are continuing Phase III after the decision to retain land based general rating system was made after consultation.

Assets and Infrastructure

Roading and Urban Development: District Signage has been completed and billboards have been installed. Roading contracts have been completed as planned. Advocacy for the Karamea Highway Special Purpose Road designation continues.

Water Supplies: The Westport water project is progressing. Investigation into the Waimangaroa Water treatment system continues, including options and cost.

Water Supplies: Punakaiki Water Intake Easement progressing as planned.

Properties and Amenities: Peel Street Yard, site testing, analysis and risk assessment is in progress. A Carnegie Library earthquake report is required.

Project on time and budget Project delays or budget overruns


Considerations

1. Strategic impact The report helps to monitor the outcomes provided for the community against the

strategic direction of Council. In particular, it reports on the effectiveness of the strategies set out in the 2018-2028 Long Term Plan.

2. Significance Assessment The Significance and Engagement Policy sets out the criteria and framework for a

matter or a transaction to be deemed significant. The Significance and Engagement Policy is written in accordance with The Local Government Act 2002 (LGA 2002) section 76AA. This part of the Act sets the general approach to determine if a proposal or decision is significant requiring the Council to make judgements about the likely impact of that proposal or decision on:

The district; a) The persons who are likely to be particularly affected by, or interested in, the

proposal or decision; b) The financial impact of the proposal or decision on the Council’s overall

resources; and c) The capacity of the Council to perform its role and carry out its activities, now

and in the future.

The content included in this report has been consulted on with the community through the Long Term Plan and Annual Plan process.

3. Values assessment The Buller District Council values are: One Team; Community Driven; We Care;

Integrity; and Future Focussed. This report presents the significant projects which are important for the community and the future of the district. Reporting on the significant projects provides an opportunity to review if the areas of focus align with our values.

4. Risk Analysis Risk is assessed by taking into account the likelihood of an event occurring and the

result of that event.

Significant projects are perceived to have some greater than usual potential to place Council at risk as the costs involved can be significant, or the project may have greater technical and legal issues. This risk is mitigated by engaging suitably qualified staff to monitor and regularly report on the projects therefore acting on any issues that arise early on, and to ensure the project progress is well understood by staff and governance.

5. Policy/Legal Considerations The Local Government Act 2002 governs the activities of Council and sets out the

requirement for consultation on the Annual Plan and Long Term Plan to agree the budgets and activities to be funded.

This report assists with two key purposes of that Act (refer to section 3) stating the purpose of the Act is to promote the accountability of local authorities to their communities; and provide for local authorities to play a broad role in meeting the current and future needs of their communities for good-quality local infrastructure, local public services, and performance of regulatory functions.

6. Tangata Whenua Consultation Considerations The contents of the report are not a matter requiring consultation with tangata whenua

or community groups.


7. Views of those affected There is no need to consult with the public or affected parties due to the information

being previously consulted upon through Annual Plan processes.

The community will have interest in the progress of the projects and priorities included in the report because new spending affects annual rates charges, and the effectiveness of advocacy has the potential to improve community wellbeing.

8. Costs There are no extraordinary costs for the items included in this report, as these projects

have been budgeted for in the annual plan. Some of the significant projects have no monetary cost to council as they are for advocacy.

9. Benefits The benefits of reporting on reviewing the significant projects and priorities are

understanding the timelines, budgets, resourcing and opportunities that exist for Council.

Reporting on the significant projects and priorities allows Council to compare the activities of Council against the core strategy of Council.

10. Media/Publicity There are many media or publicity opportunities with the content of this report.


Sig

nific

ant P

roje

cts R

epor

t

Indi

cato

r Pr

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t Des

crip

tion

Project Manager

Carry Over (over)/under

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Total Budget

Actual Cost to 30 June 2018

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Scope, Design, etc

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men

ts /

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es

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OR,

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UN

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& C

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Sig

nific

ant P

roje

cts R

epor

t

Indi

cato

r Pr

ojec

t Des

crip

tion

Project Manager


2017/18 Budget

Total Budget


Project status

Scope, Design, etc

Quote, Tender, etc

Planned Start Date

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men

ts /

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es

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ther

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nual

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cato

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t Des

crip

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2017/18 Budget

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TOTA

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1,83

0



15 AUGUST 2018

Agenda Item No 10


AUDIT MANAGEMENT ACTION POINTS________________________________________________________________________

RECOMMENDATION/DRAFT RESOLUTION:



CU

RR

ENT

AUD

IT M

AN

AGEM

ENT

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ON

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al R

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ises

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ish

men

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ur

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t req

uest

that

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ncil

and

man

agem

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them

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form

ed d

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edi

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ablis

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cess

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tpor

t Har

bour

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ited

trans

fers

its

asse

ts a

nd

liabi

litie

s an

d w

inds

dow

n its

op

erat

ions

dur

ing

2017

/201

8.

Man

ager

C

orpo

rate

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es

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ncil

are

wor

king

in p

artn

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ip w

ith B

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info

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proc

ess.

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embe

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18

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set

man

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plan

s

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issu

e hi

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the

impo

rtanc

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the

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ng g

ood

asse

t m

anag

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ns in

pla

ce

with

hig

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ality

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et

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ition

info

rmat

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unde

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an.

The

mai

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ance

and

re

plac

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in

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sset

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view

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e pr

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erm

Pla

n.

(on-

goin

g re

view

for 2

019/

2020

AP)

.

June

201

9



15 AUGUST 2018

Agenda Item No 11


FINANCE WORK PLAN________________________________________________________________________

RECOMMENDATION/DRAFT RESOLUTION:



FIN

ANCE

WO

RK P

LAN

Jul-1

8Au

g-18

Sep-

18O

ct-1

8N

ov-1

8De

c-18

Jan-

19Fe

b-19

Mar

-19

Apr-

18M

ay-1

8Ju

n-18

Inte

rnal

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F&A

Repo

rts

- BD

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Full

year

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lyHa

lf ye

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s

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pita

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ject

s

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uart

erly

Fin

anci

als

Coun

cil R

epor

ts

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2018

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2017

/201

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it

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Annu

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2019

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0 An

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nnua

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Ann

ual

Plan

Delib

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Adop

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cha

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Oth

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pera

tiona

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s

- In

sura

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Neg

otia

tions

Fina

lise

Documents

AGENDA - Buller Districtbullerdc.govt.nz/wp-content/.../07/FA-Agenda-August... · Manager Corporate Services (D Phibbs) provided a brief overview of the timeline. RESOLVED that the