Agenda - Coordination Committee Meeting - 01 … · Strategic Implications ... 3.2 Corporate Plan / Operational Plan ... Potential impacts on local traffic and bus routes have been

AGENDA

Coordination Committee Meeting

Tuesday 1 September 2015 commencing at 10.30am

Strathpine Chambers 220 Gympie Road, Strathpine

COUNCILLOR: NOTICE IS HEREBY GIVEN, that a meeting of the Coordination Committee will be held on Tuesday 1 September 2015 commencing at 10.30am in Strathpine Chambers, 220 Gympie Road, Strathpine to give consideration to the matters listed on this agenda. Daryl Hitzman Chief Executive Officer 27 August 2015 Membership = 13 Quorum = 7 Mayor and all Councillors

Agenda for public distribution

Moreton Bay Regional Council

LIST OF ITEMS 1 GOVERNANCE SESSION (Cr Allan Sutherland, Mayor)

2 PLANNING & DEVELOPMENT SESSION (Cr Mick Gillam)

3 CORPORATE SERVICES SESSION (Cr Bob Millar)

4 ASSET CONSTRUCTION & MAINTENANCE SESSION (Cr Peter Flannery)

ITEM 4.1 6 2015-2016 ROAD RESURFACING - TENDER - DIVISION 6

REPORT DETAIL

SUPPORTING INFORMATION

#1 Location of work - Road Resurfacing Program Confidential #2 Tender Evaluation - 2015-2016 Road Resurfacing - Division 6


REPORT DETAIL


#1 Location of work - Road Resurfacing Program Confidential #2 Tender Evaluation - 2015-2016 Tender Evaluation - Division 7


REPORT DETAIL

SUPPORTING INFORMATION #1 Location of work - Road Resurfacing Program

Confidential #2 Tender Evaluation - 2015-2016 Road Resurfacing - Division 8

ITEM 4.4 24 CAMP MOUNTAIN - CAMP MOUNTAIN ROAD - ROAD REHABILITATION - DIVISION 11

REPORT DETAIL

SUPPORTING INFORMATION Confidential #1 Tender Evaluation - Road Resurfacing Camp Mountain Road, Camp Mountain

5 PARKS, RECREATION & SPORT SESSION (Cr Gary Parsons)

6 LIFESTYLE & AMENITY SESSION (Cr Julie Greer)

ITEM 6.1 31 DONNYBROOK COMMUNITY HALL MANAGEMENT - DIVISION 1

REPORT DETAIL

7 ECONOMIC DEVELOPMENT & TOURISM SESSION (Cr Brian Battersby)

8 GENERAL BUSINESS

COORDINATION COMMITTEE MEETING 1 September 2015

PAGE 2

Agenda


PAGE 2 Agenda


CLOSED SESSION (Confidential items)

ITEM C.1 – CONFIDENTIAL 34 REPORT INTO TERTIARY EDUCATION FACILITIES: ANCHOR EDUCATIONAL PARTER STRATEGY AND EOI RELATED TO THE PROPOSED MORETON BAY UNIVERSITY - REGIONAL

REPORT DETAIL



PAGE 3

Agenda


PAGE 3 Agenda


ATTENDANCE & APOLOGIES Attendance: Committee Members: Cr Allan Sutherland (Mayor) (Chairperson) Officers: Apologies: Cr Bob Millar The Mayor is the Chairperson of the Coordination Committee. Coordination Committee meetings comprise of Sessions chaired by Council’s nominated Spokesperson for that portfolio, as follows: Session Session Chair / Portfolio Spokesperson 1 Governance Cr Allan Sutherland (Mayor) 2 Planning & Development Cr Mick Gillam 3 Corporate Services Cr Bob Millar 4 Asset Construction & Maintenance Cr Peter Flannery 5 Parks, Recreation & Sport Cr Gary Parsons 6 Lifestyle & Amenity Cr Julie Greer 7 Economic Development & Tourism Cr Brian Battersby


PAGE 4

Agenda


PAGE 4 Agenda


1 GOVERNANCE SESSION (Cr Allan Sutherland, Mayor) No items for consideration.

2 PLANNING & DEVELOPMENT SESSION (Cr Mick Gillam) No items for consideration.

3 CORPORATE SERVICES SESSION (Cr Bob Millar) No items for consideration.


PAGE 5

Agenda


PAGE 5 Agenda


4 ASSET CONSTRUCTION & MAINTENANCE SESSION (Cr Peter Flannery) ITEM 4.1 2015-2016 ROAD RESURFACING - TENDER - DIVISION 6 Meeting / Session: 4 ASSET CONSTRUCTION & MAINTENANCE Reference: A12281780 : 19 August 2015 - Refer Supporting Information A12281745 and

Confidential Supporting Information A12183093 Responsible Officer: SP, Team Leader Resurfacing (ECM Operations) Executive Summary Tenders were invited from the prequalified suppliers on the road surfacing services panel for road resurfacing works within Division 6. The tender closed on 5 August 2015, with three conforming tenders received. It is recommended that Council award the contract to Stanley Macadam Company Australia Pty Ltd for the sum of $1,261,888.34 (excl. GST) as this tender was evaluated as representing the best overall value to Council. OFFICER’S RECOMMENDATION That the tender for road resurfacing works within Division 6 be awarded to Stanley Macadam Company Australia Pty Ltd for the amount of $1,261,888.34 (excl. GST).


PAGE 6

Agenda


PAGE 6 Agenda

Moreton Bay Regional Council ITEM 4.1 2015-2016 ROAD RESURFACING - TENDER - DIVISION 6 - A12281780 (Cont.)

REPORT DETAIL 1. Background This project involves the resurfacing of several roads within Division 6 (refer supporting information for locations and extents). The work also includes some minor civil works including, but not limited to, line marking, gully pit and kerb and channel replacement within the listed streets. 2. Explanation of Item Council received a total of three conforming tenders from the prequalified suppliers on the road surfacing services panel. The tenders were assessed by a selection panel in accordance with Council’s Procurement Policy and the selection criteria set out in the tender documents. The three tenders and their final weightings are tabled below (ranked from highest to lowest).

RANK TENDERER EVALUATION SCORE

1 Stanley Macadam Company Australia Pty Ltd 99.55

2 Downer EDI Works Pty Ltd 97.14

3 Allens Asphalt Pty Ltd 88.55 Stanley Macadam Company Australia Pty Ltd received the highest assessment score for the combined selection criteria. Their submission was competitively priced and comprehensive. Stanley Macadam Company Australia Pty Ltd has completed similar contracts for Council and is considered to provide the best value for money for this project. Downer EDI Works Pty Ltd received the second highest assessment score for the combined selection criteria. Downer EDI Works Pty Ltd has completed similar contracts for Council, and scored highest for non-price elements. Allens Asphalt Pty Ltd’s submission scored the lowest assessment for the combined selection criteria. Their submission was competitively priced, but scored lower for non-price elements. Allens Asphalt has completed similar contracts for Council in the past. 3. Strategic Implications 3.1 Legislative/Legal Implications

Due to the value of the work being greater than $200,000, a competitive tender process was undertaken with Council’s prequalified suppliers for road resurfacing services panel. This panel was set up specifically for delivery of Council’s road rehabilitation and road resurfacing programs. The tender was called in accordance with the Local Government Act 2009.

3.2 Corporate Plan / Operational Plan Valuing Lifestyle: Roads and transport - roads and other transport infrastructure across the region.

3.3 Policy Implications This project has been procured in accordance with the provisions of the following documents:

• Council’s Procurement Policy 10-2150-006 • Local Government Act 2009 • Local Government Regulation 2012 Chapter 6.


PAGE 7

Agenda


PAGE 7 Agenda


3.4 Risk Management Implications Potential impacts on local traffic and bus routes have been identified as the major risks for these projects. The mitigation strategies to minimise these risks are detailed below. Impact on local traffic – the contractor has presented a traffic management plan and strategy as part of their tender. The contractor will manage traffic in accordance with all the requirements of the MUTCD. Traffic speeds will be reduced within the vicinity of the works to ensure safe passage for road users and construction activities. Impact of bus services – the contractor’s traffic management method will also permit buses to follow their normal routes. In addition to notifying affected residents, the contractor will notify relevant bus companies of the resurfacing works and the effect they may have on services.

3.5 Delegated Authority Implications There are no delegated authority implications related to this project.

3.6 Financial Implications Council has allocated $1,627,000 in the 2015/16 Capital Projects program for the road resurfacing works in Division 6. Division 6 - Road Resurfacing Program - Budget $1,627,000 - Tender amount $1,261,888.34 Resurfacing tender price $ 1,261,888.34 Contingency (10%) $ 126,188.83 QLeave (.475%) $ 5,994.00 ------------------- Total project cost $ 1,394,071.17 =========== The above tendered amount includes costs for minor associated civil works (i.e. kerb and channel and gully pit repairs). It is anticipated that works will commence mid-September 2015 and be completed mid November 2015. The budget allocation is sufficient to undertake the projects. Note: One project in Division 6 is awaiting design and will be tendered separately at a later date this calendar year, should the budget allocation be sufficient.

3.7 Economic Benefit The road resurfacing works will address pavement surface quality defects, extend the life of the pavements and reduce recurrent maintenance costs.

3.8 Environmental Implications

The tender assessment included a review of the preferred contractor’s environmental policy and procedures concerning environmental protection. The contractor has suitable environmental policies and procedures in place to undertake the works.

3.9 Social Implications

The works will improve vehicle safety and the roads’ structural integrity and driveability. Additional line marking amendments provided by Council’s design team will be incorporated to enhance safety for road users.

3.10 Consultation / Communication Initial consultation of the works will be via a project newsletter, which will advise scope of works and approximate timing. Two days prior to the commencement of works, the contractor will advise affected residents of the intended works and duration. The contractor will also advise affected bus companies of the timing of the works. Consultation with the Divisional Councillor has been undertaken.


PAGE 8

Agenda


PAGE 8 Agenda


SUPPORTING INFORMATION Ref: A12281745 and Confidential Supporting Information A12183093 The following list of supporting information is provided for: ITEM 4.1 2015-2016 ROAD RESURFACING - TENDER - DIVISION 6 #1 Location of work - Road Resurfacing Program Confidential #2 Tender Evaluation - 2015-2016 Road Resurfacing - Division 6


PAGE 9

Agenda


PAGE 9 Agenda

Moreton Bay Regional Council ITEM 4.1 2015-2016 ROAD RESURFACING - TENDER - DIVISION 6 (Cont.)

#1 Location of work - Road Resurfacing Program Beaconsfield Street Margate Oxley Avenue to Margate Parade Hornibrook Esplanade Woody Point Oxley Avenue Park to Oxley Avenue Gomersall Street Redcliffe Anzac Avenue to Oxley Avenue Downs Street Redcliffe Oxley Avenue to Humpybong Park bridge MacDonnell Road Clontarf Redcliffe Gardens Drive to Snook Street Fisher Drive Redcliffe Creek Street to end of Fisher Drive Magnolia Street Margate Maine Road to 27 Magnolia Street Pamrick Crescent Clontarf Elizabeth Avenue to end of Pamrick Crescent MacDonnell Road Margate Victoria Avenue to Oxley Avenue

Road Resurfacing Program currently deferred - subject to testing and design – Division 6 Gerald Avenue Clontarf Elizabeth Avenue to Maine Road


PAGE 10

Agenda


PAGE 10 Agenda


ITEM 4.2 2015-2016 ROAD RESURFACING - TENDER - DIVISION 7 Meeting / Session: 4 ASSET CONSTRUCTION & MAINTENANCE Reference: A12277405 : 18 August 2015 - Refer Supporting Information A12277378 and

Confidential Supporting Information A12183094 Responsible Officer: SP, Team Leader Resurfacing (ECM Operations) Executive Summary Tenders were invited from the prequalified suppliers on the road surfacing services panel for road resurfacing works within Division 7. The tender closed on 29 July 2015, with four conforming tenders received. It is recommended that Council award the contract to Allens Asphalt Pty Ltd for the sum of $1,210,661.94 (excl. GST) as this tender was evaluated as representing the best overall value to Council. OFFICER’S RECOMMENDATION That the tender for 2015/16 road resurfacing work located in Division 7 be awarded to Allens Asphalt Pty Ltd for the amount of $1,210,661.94 (excl. GST).


PAGE 12

Agenda


PAGE 12 Agenda


REPORT DETAIL 1. Background This project involves the resurfacing of a number of roads within Division 7 (refer supporting information for locations and extents). The work also includes some minor civil works including, but not limited to, line marking and kerb and channel replacement within the listed streets. 2. Explanation of Item Council received a total of four conforming tenders from the prequalified suppliers on the road surfacing services panel. The tenders were assessed by a selection panel in accordance with Council’s Procurement Policy and the selection criteria set out in the tender documents. The four tenders and their final weightings are tabled below (ranked from highest to lowest).


1 Allens Asphalt Pty Ltd 97.33



4 Fulton Hogan Pty Ltd 89.32 Allens Asphalt Pty Ltd received the highest assessment score for the combined selection criteria. Their submission was competitively priced and comprehensive. Allens Asphalt Pty Ltd has completed similar contracts for Council and is considered to provide the best value for money for this project. Downer EDI Works Pty Ltd received the second highest assessment score for the combined selection criteria. Downer EDI Works Pty Ltd has completed similar contracts for Council, and scored second highest for non-price elements. Stanley Macadam Company Australia Pty Ltd’s submission scored the highest along with Downer EDI Works for non-price elements; however the submission was less competitively priced. Fulton Hogan Pty Ltd’s submission scored the lowest for non-price elements, and their submission was less competitively priced. 3. Strategic Implications 3.1 Legislative/Legal Implications





3.4 Risk Management Implications

Potential impacts on local traffic and bus routes have been identified as the major risks for these projects. The mitigation strategies to minimise these risks are detailed below.


PAGE 13

Agenda


PAGE 13 Agenda


Impact on local traffic – the contractor has presented a traffic management plan and strategy as part of their tender. The contractor will manage traffic in accordance with all the requirements of the MUTCD. Traffic speeds will be reduced within the vicinity of the works to ensure safe passage for road users and construction activities. Impact of bus services – the contractor’s traffic management method will also permit buses to follow their normal routes. In addition to notifying affected residents, the contractor will notify relevant bus companies of the resurfacing works and the effect they may have on services.


3.6 Financial Implications Council has allocated $1,685,000 in the 2015/16 Capital Projects program for road resurfacing works in Division 7. Division 7 – Road Resurfacing Program - Budget $1,685,000 - Tender Amount $1,210,661.94 Resurfacing tender price $ 1,210,661.94 Contingency (10%) $ 121,066.19 QLeave (.475%) $ 5,751.00 ------------------- Total project cost $ 1,337,479.13 =========== The above tendered amount includes costs for minor associated civil works (ie kerb and channel and gully pit repairs). It is anticipated that works will commence late September 2015 and be completed by end of October 2015. The budget allocation is sufficient to undertake the project works.

3.7 Economic Benefit The road resurfacing works will address pavement surface quality defects, extend the life of the pavements and reduce recurrent maintenance costs.

3.8 Environmental Implications The tender assessment included a review of the preferred contractor’s environmental policy and procedures concerning environmental protection. The contractor has suitable environmental policies and procedures in place to undertake the works.

3.9 Social Implications The works will improve vehicle safety and the roads’ structural integrity and driveability. Additional line marking amendments provided by Council’s design team will be incorporated to enhance safety for road users.

3.10 Consultation / Communication Initial consultation of the works will be via a project newsletter which will advise scope of works and approximate timing. Two days prior to the commencement of works, the contractor will advise affected residents of the intended works and duration. The contractor will also advise affected bus companies of the timing of the works. Consultation with the Divisional Councillor has been undertaken.


PAGE 14

Agenda


PAGE 14 Agenda


SUPPORTING INFORMATION Ref: A12277378 and Confidential Supporting Information A12183094 The following list of supporting information is provided for: ITEM 4.2 2015-2016 ROAD RESURFACING - TENDER - DIVISION 7 #1 Location of work - Road Resurfacing Program Confidential #2 Tender Evaluation - 2015-2016 Tender Evaluation - Division 7


PAGE 15

Agenda


PAGE 15 Agenda

Moreton Bay Regional Council ITEM 4.2 2015-2016 ROAD RESURFACING - TENDER - DIVISION 7 (Cont.)

#1 Location of work - Road Resurfacing Program McPhail Road Narangba Burpengary Road to Toledo Drive McPhail Road Narangba 13 McPhail Road to Old Gympie Road roundabout Old Gympie Road Narangba 551 Old Gympie Road to Mackie Road roundabout Narangba Road Kurwongbah 107 Narangba Road to Alma Road Narangba Road Kallangur 7 Narangba Road to Kedron Road Archer Street Kallangur Ann Street to Murphy Street West Brittainy Street Petrie Young Street to end of Brittainy Street


PAGE 16

Agenda


PAGE 16 Agenda


ITEM 4.3 2015-2016 ROAD RESURFACING - TENDER - DIVISION 8 Meeting / Session: 4 ASSET CONSTRUCTION & MAINTENANCE Reference: A12277603 : 18 August 2015 - Refer Supporting Information A12277601 and

Confidential Supporting Information A12247686 Responsible Officer: SP, Team Leader Resurfacing (ECM Operations) Executive Summary Tenders were invited from the prequalified suppliers on the road surfacing services panel for road resurfacing works within Division 8. The tender closed on 11 August 2015, with three conforming tenders received. It is recommended that Council award the contract to Downer EDI Works Pty Ltd for the sum of $1,404,054.25 (excl. GST) as this tender was evaluated as representing the best overall value to Council. OFFICER’S RECOMMENDATION That the tender for road resurfacing works within Division 8 be awarded to Downer EDI Works Pty Ltd for the amount of $1,404,054.25 (excl. GST).


PAGE 18

Agenda


PAGE 18 Agenda


REPORT DETAIL 1. Background This project involves the resurfacing of several roads within Division 8 (refer supporting information for locations and extents). The work also includes some minor civil works including, but not limited to, line marking, gully pit and kerb and channel replacement within the listed streets. 2. Explanation of Item Council received a total of three conforming tenders from the prequalified suppliers on the road surfacing services panel. The tenders were assessed by a selection panel in accordance with Council’s Procurement Policy and the selection criteria set out in the tender documents. The three tenders and their final weightings are tabled below (ranked from highest to lowest).




3 Allens Asphalt Pty Ltd 96.44 Downer EDI Works Pty Ltd received the highest assessment score for the combined selection criteria. Their submission was competitively priced and comprehensive. Downer EDI Works Pty Ltd has completed similar contracts for Council and is considered to provide the best value for money for this project. Stanley Macadam Company Australia Pty Ltd received the second highest assessment score for the combined selection criteria. Stanley Macadam has completed similar contracts for Council, and scored second highest for non-price elements. Allens Asphalt Pty Ltd’s submission scored the lowest assessment for the combined selection criteria. Their submission was competitively priced, but scored lower for non-price elements. Allens Asphalt has completed similar contracts for Council in the past. 3. Strategic Implications 3.1 Legislative/Legal Implications





3.4 Risk Management Implications

Potential impacts on local traffic and bus routes have been identified as the major risks for these projects. The mitigation strategies to minimise these risks are detailed below.


PAGE 19

Agenda


PAGE 19 Agenda


Impact on local traffic – the contractor has presented a traffic management plan and strategy as part of their tender. The contractor will manage traffic in accordance with all the requirements of the MUTCD. Traffic speeds will be reduced within the vicinity of the works to ensure safe passage for road users and construction activities. Impact of bus services – the contractor’s traffic management method will also permit buses to follow their normal routes. In addition to notifying affected residents, the contractor will notify relevant bus companies of the resurfacing works and the effect they may have on services.


3.6 Financial Implications Council has allocated $1,607,000 in the 2015/16 Capital Projects program for the road resurfacing works in Division 8. Division 8 - Road Resurfacing Program - Budget $1,607,000 - Tender amount $1,404,054.25 Resurfacing tender price $ 1,404,054.25 Contingency (10%) $ 140,405.42 QLeave (.475%) $ 6,669.00 ------------------- Total project cost $ 1,551,128.67 =========== The above tendered amount includes costs for minor associated civil works (i.e. kerb and channel and gully pit repairs). It is anticipated that works will commence mid-September 2015 and be completed by late October 2015. The budget allocation is sufficient to undertake the projects.

3.7 Economic Benefit The road resurfacing works will address pavement surface defects, extend the life of the pavements and reduce recurrent maintenance costs.

3.8 Environmental Implications

The tender assessment included a review of the preferred contractor’s environmental policy and procedures concerning environmental protection. The contractor has suitable environmental policies and procedures in place to undertake the works.


The works will improve vehicle safety and the roads’ structural integrity and driveability. Additional line marking amendments provided by Council’s design team will be incorporated to enhance safety for road users.

3.10 Consultation / Communication Initial consultation of the works will be via a project newsletter, which will advise scope of works and approximate timing. Two days prior to the commencement of works, the contractor will advise affected residents of the intended works and duration. The contractor will also advise affected bus companies of the timing of the works. Consultation with the Divisional Councillor has been undertaken.


PAGE 20

Agenda


PAGE 20 Agenda


SUPPORTING INFORMATION Ref: A12277601 and Confidential Supporting Information A12247686 The following list of supporting information is provided for: ITEM 4.3 2015-2016 ROAD RESURFACING - TENDER - DIVISION 8 #1 Location of work - Road Resurfacing Program Confidential #2 Tender Evaluation - 2015-2016 Road Resurfacing - Division 8


PAGE 21

Agenda


PAGE 21 Agenda


ITEM 4.3 2015-2016 ROAD RESURFACING - TENDER - DIVISION 8 (Cont.)

#1 Location of work - Road Resurfacing Program

Bray Road Lawnton 77 to 178 Bray Road Dean Street Bray Park Mitze Street to Samsonvale Road Samsonvale Road Joyner Ira Buckby Road to 354 Samsonvale Road Spencer Street Lawnton Bray Road to Todds Road Browning Court Strathpine Shakespeare Parade to end of Browning Court

Pine Valley Drive Joyner Youngs Crossing Road roundabout to end of Pine Valley Drive

Forgan Road Joyner Protheroe Road to Gordons Crossing Road West Patmar Street Strathpine Robel Street to 26 Patmar Street Ira Buckby Road Warner Samsonvale Road to Hemlock Street roundabout Gympie Service Road Lawnton Whole service road


PAGE 22

Agenda


PAGE 22 Agenda


ITEM 4.4 CAMP MOUNTAIN - CAMP MOUNTAIN ROAD - ROAD REHABILITATION - DIVISION 11 Meeting / Session: 4 ASSET CONSTRUCTION & MAINTENANCE Reference: A12260110 : 13 August 2015 - Refer Confidential Supporting Information

A12101721 Responsible Officer: RS, Coordinator Construction (ECM Project Management & Construction) Executive Summary Tenders were invited under the Prequalified Suppliers for Road Resurfacing Services Panel MBRC003282 for road resurfacing works at Camp Mountain Road, Camp Mountain. Tenders closed on 7 July 2015, with four conforming tenders received. It is recommended that Council award the resurfacing contract to Downer EDI Works Pty Ltd for the sum of $320,648.53 (excluding GST) as this tender was evaluated as representing the best overall value to Council. OFFICER’S RECOMMENDATION That the tender for Camp Mountain Road, Camp Mountain – Road Resurfacing be awarded to Downer EDI Works Pty Ltd for the amount of $320,648.53 (excluding GST).


PAGE 24

Agenda


PAGE 24 Agenda

Moreton Bay Regional Council ITEM 4.4 CAMP MOUNTAIN - CAMP MOUNTAIN ROAD - ROAD REHABILITATION - DIVISION 11 - A12260110 (Cont.)

REPORT DETAIL 1. Background The project is located on Camp Mountain Road, from 7 to 135 Camp Mountain Road, Camp Mountain. The existing road pavement is currently showing signs of age, minor cracking, repairs, and stripping. The project scope includes the rehabilitation and resurfacing of the pavement and improvements to the intersection of Petersen Road and Camp Mountain Road. The objective of the project is to bring the road pavement to a desirable level of service and to improve the sight distance near the intersection of Petersen Road and Camp Mountain Road. Construction is being undertaken by Council’s internal construction crew. Works commenced early-July and are programmed for completion mid-September 2015. The tendered asphalt works outlined in this report form part of the overall project and will be staged to align with construction timelines which has the asphalt seal works programmed for early September 2015.

Figure 1. Location of Works 2. Explanation of Item Council received a total of four conforming tenders from the Prequalified Suppliers for the Road Surfacing Services Panel MBRC003282. The tenders were assessed by a panel in accordance with Council’s Procurement Policy and the selection criteria set out in the tender documents. The conforming tenders and their final weighting are tabled below (ranked from highest to lowest).

RANK TENDERER EVALUATION SCORE 1 Downer EDI Works Pty Ltd 100.00 2 Allen’s Asphalt Pty Ltd 99.01 3 Fulton Hogan Industries Pty Ltd 94.01 4 Stanley Macadam Company Australia Pty Ltd 88.34


PAGE 25

Agenda


PAGE 25 Agenda


Downer EDI Works Pty Ltd received the highest assessment score with the lowest priced tender. Their submission presented Downer EDI Works Pty Ltd.’s project delivery strategies which demonstrated a thorough and systematic approach to the project requirements. The contractor has successfully completed similar contracts for Council. Allen’s Asphalt Pty Ltd received the second highest assessment score with the second lowest priced tender. Allen’s Asphalt Pty Ltd submission met all mandatory criteria; however showed no additional benefits for the higher cost. Fulton Hogan Industries Pty Ltd received the third highest assessment score for the evaluation criteria. The contractor met all mandatory criteria requirements; however, submitted the third lowest priced tender. Stanley Macadam Company Australia Pty Ltd received the lowest evaluation score for the tendered works. The submission documentation met all mandatory requirements; however, submitted the highest priced tender. 3. Strategic Implications 3.1 Legislative/Legal Implications

Due to the value of work being greater than $200,000, a competitive tender process was undertaken with Council’s prequalified suppliers for road surfacing services (MBRC003282). The prequalified suppliers for road surfacing services panel was set up specifically for delivery of Council’s road resurfacing/rehabilitation program. The tender was called in accordance with the Local Government Act 2009.

3.2 Corporate Plan / Operational Plan This project is consistent with the Corporate Plan outcome - Valuing Lifestyle: Roads and transport - roads and other transport infrastructure across the region.

3.3 Policy Implications This project has been assessed in accordance with the provisions of the following documents:


3.4 Risk Management Implications The project risk has been assessed and the impact on local traffic has been identified as a potential risk. The project will cause temporary interruption to road users. The contractor has presented location appropriate project strategies to minimise traffic disruptions. Single lane closures under traffic control in addition to temporary traffic speeds reductions in the vicinity of the works will be implemented to ensure public safety.


3.6 Financial Implications Council has allocated $705,000 within the Road Rehabilitation Program for the Camp Mountain Road, Camp Mountain project debited to Budget No. 47159. The road resurfacing component has been allowed for within the project budget. The total estimated value of the project is $620,500 which is within the allocated budget. Project construction costs (excluding road resurfacing) $ 299,852 Road surfacing tender price $ 320,648 ------------- Total Project Cost $ 620,500 ========


PAGE 26

Agenda


PAGE 26 Agenda


The budget amount for this Project is sufficient.

3.7 Economic Benefit The road resurfacing will address surface issues and extend the life of the road pavement and reduce recurrent maintenance costs.

3.8 Environmental Implications The tender assessment included the review of the preferred contractor’s environmental management systems. The contractor has presented environmental principles and targeted, project specific, management procedures.


The works will improve the road surface for vehicle ride-ability with works to include lowering of a section of road to achieve appropriate sight distance for increased road safety.

3.10 Consultation / Communication Consultation has been undertaken utilising the delivery of project notices. As works are currently underway, further direct communication via letter drops to residents will be undertaken when necessary during the course of construction to advise of any potential property access restrictions. The Divisional Councillor has been consulted and supportive of this road rehabilitation project.


PAGE 27

Agenda


PAGE 27 Agenda


SUPPORTING INFORMATION Ref: A12101721 The following list of supporting information is provided for: ITEM 4.4 CAMP MOUNTAIN - CAMP MOUNTAIN ROAD - ROAD REHABILITATION - DIVISION 11 Confidential #1 Tender Evaluation - Road Resurfacing Camp Mountain Road, Camp Mountain


PAGE 28

Agenda


PAGE 28 Agenda


5 PARKS, RECREATION & SPORT SESSION (Cr Gary Parsons) No items for consideration.


PAGE 30

Agenda


PAGE 30 Agenda


6 LIFESTYLE & AMENITY SESSION (Cr Julie Greer) ITEM 6.1 DONNYBROOK COMMUNITY HALL MANAGEMENT - DIVISION 1 Meeting / Session: 6 LIFESTYLE & AMENITY Reference: A12261365 : 21 August 2015 Responsible Officer: GK, Community Facilities Operations Leader (CES Sport & Recreation) Executive Summary Expressions of interest for the management of the Donnybrook Community Hall were recently invited. Submissions were received from four organisations and were assessed against the selection criteria. Enhance Care Inc. has been identified as the preferred applicant. OFFICER’S RECOMMENDATION That Council accepts Enhance Care Inc.’s expression of interest to manage the Donnybrook Community Hall under a Hall Management Agreement commencing 12 October 2015 for a five-year term, with a further five-year option.


PAGE 31

Agenda


PAGE 31 Agenda

Moreton Bay Regional Council ITEM 6.1 DONNYBROOK COMMUNITY HALL MANAGEMENT - DIVISION 1 - A12261365 (Cont.)

REPORT DETAIL 1. Background Donnybrook Community Hall is currently managed by Council. Bookings, coordination of maintenance, cleaning and other operational matters are overseen by the Sport & Recreation Department. In January 2015 Council was approached by a community organisation interested in managing the hall on behalf of Council. Consideration was given to the proposal and in consultation with the Divisional Councillor it was determined that other organisations should be given the opportunity to submit a submission through an Expression of Interest process. Expressions of Interest were called for the future management of the facility on 1 July 2015. Information made available for the prospective applicants included the Management Agreement the successful applicant organisation would be required to sign with Council. 2. Explanation of Item Expressions of interest were received from four (4) organisations. The applicants were:

1. IV Aces MC Inc; 2. Enhance Care Inc; 3. Encircle Ltd; 4. BallyCara.

All submissions conformed and were assessed against the criteria as set out in the Expression of Interest documentation. The assessment panel determined that Enhance Care Inc., being locally based, financially stable, well-established and experienced hall managers, demonstrated the best management option for the facility. The term of appointment will commence on 12 October 2015 for a five-year term, with a further five-year option. The organisation will be required to sign the Council endorsed Management Agreement which sets out both parties’ obligations including the option for renewal. 3. Strategic Implications 3.1 Legislative/Legal Implications

A standard Hall Management Agreement will be executed by the parties.

3.2 Corporate Plan / Operational Plan Valuing Lifestyle: Community facilities - community venues and other facilities.

3.3 Policy Implications There are no known policy implications.

3.4 Risk Management Implications There are no known risk management implications.

3.5 Delegated Authority Implications There are no known delegated authority implications.


PAGE 32

Agenda


PAGE 32 Agenda

Moreton Bay Regional Council ITEM 6.1 DONNYBROOK COMMUNITY HALL MANAGEMENT - DIVISION 1 - A12261365 (Cont.)

3.6 Financial Implications

Enhance Care Inc. will be responsible for maintenance and operating costs as outlined in the Management Agreement and will be required to return 25% of surplus funds to Council annually. Income for the Donnybrook Community Hall for 2014/15 financial year was $13,240, with expenditure of $5,576. Expenses included cleaning and equipment purchases but excluded corporate costs e.g. maintenance, electricity and staff. Potential savings to Council would be derived from the time saved as Council officers would no longer be required to process bookings, undertake hall inspections and respond to minor maintenance requests.

3.7 Economic Benefit The new management has the potential to increase usage of the Donnybrook Community Hall, resulting in economic benefit.

3.8 Environmental Implications There are no known environmental implications.


Enhance Care Inc. is a locally based organisation with strong links to the community.

3.10 Consultation / Communication Councillor for Division 1. Expressions of Interest for management of community centres/halls was broadly discussed at the Community Centres/Halls Review Workshop on 9 June 2015.

7 ECONOMIC DEVELOPMENT & TOURISM SESSION (Cr Brian Battersby) No items for consideration.

8 GENERAL BUSINESS ANY OTHER BUSINESS AS PERMITTED BY THE MEETING CHAIRPERSON.


PAGE 33

Agenda


PAGE 33 Agenda


CLOSED SESSION (Confidential items) (Resolution the meeting be closed under s275 of the Local Government Regulation 2012) ITEM C.1 – CONFIDENTIAL REPORT INTO TERTIARY EDUCATION FACILITIES: ANCHOR EDUCATIONAL PARTER STRATEGY AND EOI RELATED TO THE PROPOSED MORETON BAY UNIVERSITY - REGIONAL Meeting / Session: 7 ECONOMIC DEVELOPMENT & TOURISM Reference: A12319035 : 24 August 2015 - Refer Confidential Supporting Information

A12319357 Responsible Officer: AS, Director Economic Development and Commercial Services (EDCS

Directorate) Basis of Confidentiality Pursuant to s275 (1) of the Local Government Regulation 2012, clause (e), as the matter involves contracts proposed to be made by the Council. Executive Summary Moreton Bay Regional Council is investigating the establishment of a tertiary education facility and associated uses that will offer significant social and economic opportunities across the region. A rigorous process to select an appropriate Anchor Education Partner (AEP) commenced in July 2015. The consultants engaged to administer the AEP Strategy and Market Sounding process (phase 1) have recently completed an Expression of Interest (EOI) process (phase 2). The next phase in the AEP selection process is to ask shortlisted EOI respondents to submit a detailed proposal (Request for Proposal or RFP). This will involve bidder workshops, site visits, negotiations and contract execution. For continuity and efficiency this report recommends that the work required for this phase (phase 3) of the process be carried out by the consultants who were engaged for the first two phases.


PAGE 34

CLOSED SESSION (Confidential) Agenda


PAGE 34 CLOSED SESSION (Confidential) Agenda

Documents

Agenda - Coordination Committee Meeting - 01 … · Strategic Implications ... 3.2 Corporate Plan / Operational Plan ... Potential impacts on local traffic and bus routes have been