APPROVED 12/19/2011

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AGENDA DATE : _____03/05/2012_____

CONSENT OR REGULAR: _____CONSENT_____

CONTRACT REFERENCE NO

(IF APPLICABLE): _______N/A_________

COMMISSIONERS COURT

COMMUNICATION

BACKGROUND/DISCUSSION OF TOPIC: To include statutory requirement, operational impact, or

performance goal.

Quarterly Report for the Juvenile Justice Center

FISCAL IMPACT:

PRIOR COMMISSIONERS COURT ACTION (IF ANY):

RECOMMENDATION:

Commissioners’ Court review and accept the Department’s Quarterly Report.

SUBMITTED BY: Roger Martinez, Chief Juvenile Probation Officer (915) 849-2500

SUBJECT:

Juvenile Justice Center Quarterly Report

COUNTY ATTORNEY APPROVAL

The attached document has been given legal review by the El Paso County Attorney’s Office on behalf of the County of El Paso, it officers, and employees. Said legal review should not be relied upon by any person or entity other than the County of El Paso, its officers, and employees.

COUNTY ATTORNEY:

LEGAL REVIEW:

LEGAL REVIEW NOTES (If Applicable):

DATE:

RICHARD L. AINSAREFEREE

JUVENILE COURT IJUDGE ENRIQUE H. PENA

JUVENILE JUSTICE CENTER

ROGER MARTINEZCHIEF

JUVENILE PROBATION OFFICER

MARIA T. LEYVA-LiGONREFEREE

JUVENILE COURT IIYAHARA LISA GUTIERREZ

JUDGE65TH JUDICIAL DISTRICT COURT

MARC MARQUEZDEPUTY CHIEF

JUVENILE SERVICES

LORENA HEREDIA, CPADEPUTY CHIEF

FINANCE AND OPERATIONS

Commissioners' Court Report(March 5, 2012)

Department Overview:

IntakeUnit Description: The Intake Unit is responsible for the initial processing, interview and assessment ofall in custody referrals referred from the various local law enforcement agencies within EI Paso County,Texas. The Intake Unit is the "gatekeeper" of the EI Paso County Juvenile Probation Department and allreferred youth make initial contact with the Intake Unit.

Overview: The Intake Unit is comprised of the Intake Process and the Deferred Prosecution Programs.The Intake Process is the actual process in which all youth are given an validated risk and assessment todetermine their risk and need level. The Intake Unit then makes an appropriate recommendation to referthe case to the County Attorney's Office, refer to a Deferred Prosecution Program or close out the case.The Deferred Prosecution Program is also under the umbrella of the Intake Unit and is responsible fordiversion of low risk youth and service coordination to meet their myriad of needs.

Outcomes: DP180 Program: served 543 youth, 428 terminations, 370 successful, 58 Unsuccessful, 2declined

Achievements: Within the past two years, the diversion effort has been greatly enhanced to improve boththe volunteer component under the Juvenile Court Conference Committees and the Probation Officercomponent within the Deferred Prosecution 180 Program. Also, automation has been enhanced with theintroduction of:

• Juvenile Information System (JIS), a web based referral system which allows all eligible lawenforcement agencies to refer youth electronically and paperless

• Live Scan system, DPS digital fingerprint system, which allows for instant DPS reporting(minimized from months to seconds)

• Assessments.com, an electronic web based interview and Assessment System.

Probation ServicesUnit Description: Provide community supervision and rehabilitative services to youth who areadj udicated delinquent.

Outcomes: Total Youth Adjudicated to Probation: 788

Level III: 550Level IV: 238 youth placed on Level IV probation:ISP: 109 youth placed on ISP Success rate 84.4%17 referred for subsequent offense (3 felony offenses/14 misdemeanor)SHOCAP: 107 youth placed on SHOCAP. Success rate is 78.5%.23 referred for subsequent offense (7 felony offense/16 misdemeanor)Aftercare/Reintegration: 22 youth placed in aftercare. 86% success rate11-Mental Health Residential Treatment Facility6-Independent Living/V ocational Facility3- Sex Offender Treatment Facility2- Foster care3 referred for subsequent offense (misdemeanor)

Achievements:CIP= 11,035 hours performed, Cost Savings to County= $80,007.38Community Collaborations and established and internal services developed to assist in defraying servicescosts: Departments provides TBI assessments, youth connections, MRT, sex offender, emotionalregulation, strengthening families and teen parenting group services. Most services are provided by staffand with interns from local universities at no cost to the department. TBI collaboration with Mt. SinaiMedical School in New York has received national attention, and Frontline with ABC media is interestedin developing a media program on the TBI initiative and Emotional Regulation groups.

DetentionUnit Description: The Detention unit is responsible for the care, welfare, custody and control ofadolescent youth between the ages of 10-17 detained pending court proceedings or release arrangements.

Overview: Detention is a 64-bed secure facility tasked with providing, under conditions of confinement,a safe secure setting that provides educational and enrichment services for the youth served.

Outcomes: During Fiscal Year 2011, the Detention unit received 1,425 physical referrals. 1085 weremales, 340 were females. We had an average daily population of 46 and our average length of stay was13 days.

Achievements: The Detention Unit has improved the delivery of psychiatric and educational services tothe youth, including the addition of a contract child psychiatrist and a fully stocked library.

Challenge AcademyUnit Description: The Samuel F. Santana Challenge Academy provides a secureresidential/correctional setting for EI Paso area juvenile offenders.

Overview: Challenge is a long-term community-based program that emphasizes structure,discipline, education, substance abuse treatment, counseling, social development, andfamily/aftercare services.

Outcomes: 108 total referrals in FY2011 with an 82% successful completion rate.

Achievements: FY2011 received a State Audit score of 96.55% Participated in the annualSheriffDept.'s Haunted House and the annual El Paso Thanksgiving Day parade. Challenge wasasked to participate in a news story for French television as an example of the American JuvenileJustice System

Special ProgramsUnit Description: ensure that all local, state, departmental, and programmatic requirementsare met. Provide services to three distinct youth offender populations each of which has specificpersonnel, funding streams, program designs and staff assigned.

Special Needs Diversionary Program (SNDP) is a Juvenile Mental Health Court Programdesigned to increase the availability of effective coordinated services to juvenile offenders withmental health needs. Goal is to reduce delinquency, increase offender accountability andrehabilitate juvenile offenders through a comprehensive, coordinated community-based juvenileprobation system. Honorable Court Referee Terry Ligon presides over these cases.Outcomes: Served 37 youth - 88% completion rateAchievements: The program and its accomplishments were highlighted in publication completed for theTexas State Legislature by the Me Children At Risk organization for the Meadows Foundation entitled,"Texas Juvenile Mental Health Courts: An Evaluation and Blueprint for the Future". The publicationsupports Mental Health Courts in our state and encourages the State to fund such programs. It found thatprograms such as ours are an effective alternative to placement in psychiatric and detention facilities,reduces recidivism, are an effective and efficient use of public resources.

Drug Court Program provides coordinated substance abuse treatment, case management, intensivesupervision and drug testing to chemically dependent youth between the ages of 14-17. Goals are todecrease substance abuse, increase school attendance and academic performance, strengthen familysystems, and reduce recidivism amongst this high needs and risk population. Honorable Judge, SamMedrano Jr. presides and youth are seen by the Judge on a weekly basis.Outcomes: Served 39 youth - 66% completion rateAchievements: Technical assistance through the MacArthur Foundation to the state of Louisiana in theareas of program design, implementation and troubleshooting programmatic challenges. In 2010, theDrug Court program was audited the OJJDP and the Governor's Office - Criminal Justice Division andreceived an excellent audit rating and representatives from both agencies were impressed with theprogram operations.

Juvenile Justice Alternative Education Program (JJAEP): Established under Title 37 Tex. Admin. Code §348.200, which requires counties with a population over 125,000 to establish said programs for youthexpelled from school for having committed certain felony level offenses on school campuses. Ensuresthat all expelled students are provided with an instructional program that results in a level of studentacademic progress in the areas of reading and math.Outcomes: Served 66 youth - 89% attendance rate for SY 2011Highlight: An 89% school attendance rate was achieved in school year 2011 for a very high riskpopulation who could have potentially dropped out of school due to their risk level, involvement indelinquent activities and lack of academic achievement.

AccountingUnit Description: The Accounting Section manages the financial operations of the Juvenile JusticeCenter

Overview: The unit has five major functions (1) Budget and manage Juvenile Justice Center accountsthat are regulated through Texas Juvenile Probation Commission (TJPC), Criminal Justice Division andthe County IOfEI Paso (2) Collections of al departmental fees (3) Accounts Payable (4) Payroll (5)Inventory

Outcomes: Total funding for the Juvenile Justice Center for FY2012 is $17,155,615

Achievements: Scored 100% on the Texas Juvenile Probation Commission grant compliance review forFY201O.

Information Systems and RecordsUnit Description: Operate, manage and support the information, communications and recordssystems

Overview: Provide technical and applications support, automate departmental processes,maintain and store juvenile records

Outcomes: Assist juvenile probation management by providing juvenile statistical information

Achievements: JPD Training Manager, Probation Services Monthly Stat Form, DP 180Management Sheets, E-Financials

KitchenUnit Description: The Kitchen provides complete food services to the Juvenile Justice Center, whichincludes three nutritional meals a day.

Overview: The meals for the juveniles in Detention and in the Challenge Academy are prepared underthe standards of the National School Lunch Program, Aftercare School Care Program and the City HealthDepartment.

Outcomes:BreakfastLunchDinnerTOTAL

Meals served from October 2010 to September 201126,23025,26025,44476,934

Achievements: Audits/Food Inspections: Department of Health Food Inspections March 30, 2011(score 96), Audit from the Texas Department of Agriculture (passed), TJPC Pre-Post Adjudication Audit(passed), Dept. of Justice - U.S. Marshalls Services July 27, 2011 (passed),Dept. of State Health Services July 12, 2011 (passed)

MaintenanceUnit Description: The Maintenance unit is responsible for the overall physical appearance of the facility,security systems, building maintenance, cleanliness and landscape.

Overview: The Juvenile Justice Center is situated on 9 acres of land and the facility is approximately121,699 sq. ft.

Outcomes: The Maintenance unit is also responsible for maintaining the Departments automotive fleet.Work Orders for FY2011 are as follows:

Work orders completedHours spent on vehicle maintenance

1,083420

Achievements:Remodeled Detention unit offices and Library which includes installation of ceramic tile.Converted all light fixtures to energy saving bulbs. Installation of new water heaters, icemachine in the Kitchen, and stainless steel lavatories in the Detention units.

Rog Martinez, ChiefJuvenile Probation OfficerPublic Servant