AGENDA FNQROC BOARD MEETING NO. 111 · FNQROC Planners Group meeting held on 6 February 2015 Annexure 15-20 ... 4.4 Develop contracts, facilitate tender evaluation and contract negotiation

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AGENDA FNQROC BOARD MEETING NO. 111

MONDAY 13 APRIL 2015 AT 9AM

Hinchinbrook Shire Council, Tyto Wetlands Information Centre, Ingham

1. Chair’s opening remarks

2. Welcome to Country

3. Apologies

4. Presentations 9-9.20am – Cr Geoff Stocker, Tablelands Regional Council -

regional benefits of the development on the Southern Atherton Tablelands (centered on the Upper Herbert catchment).

10.30-10.50am (late arrival) – Mark Matthews, CEO of Advance Cairns – update.

5. FNQROC Reports and MOUs

Report B57 – Updated Procurement MOA 1-14

6. Minutes

Draft Minutes of Meeting held on 9 February 2015 15-21

7. Business arising out of Minutes

FNQROC Operational Plan and Budget 2015-2016 21-29 Yellow Crazy Ant funding Etheridge Shire Council membership Reform of the Federation White Paper & Round Table

8. Correspondence

Inward and Outward Correspondence to 27 March 2015 30-31

9. Financial Statements

Profit and Loss Statement – current financial year to 25 March 2015

32-34

Balance Sheet – current financial year to 25 March 2015 35 Transaction List Part A (bank accounts) – 28 January 2015 to

25 March 2015 36

Transaction List Part B (credit card transactions) – 28 January 2015 to 25 March 2015

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10. Minutes of Meetings

Meetings attended by Darlene Irvine 24 January 2015 to 6 April 2015

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FNQROC Waste Management Group meeting held on 22 January 2015

Annexure 1-3

FNQRRTG TC Group meeting held on 30 January 2015 Annexure 4-14

FNQROC Planners Group meeting held on 6 February 2015 Annexure 15-20

FNQRRTG Board meeting held on 9 February 2015 Annexure 21-26

Local Government Economic Development Officers Group meeting held on 20 February 2015

Annexure 27-33

FNQROC QWrap Group Meeting held on 25 February 2015 Annexure 34-38

FNQROC Procurement Group meeting held on 27 February 2015

Annexure 39-43

FNQROC NAMAC meeting held on 27 February 2015 Annexure 44-49

11. Board’s Strategic Directions (standing item)

Board members are invited to discuss the Board’s regional strategic priorities if required.

12. Councils’ Strategic Priorities (standing item)

Each Council is invited to discuss their Council’s regional strategic priorities if required.

13. LGAQ Policy Executive Update (standing item) To be tabled

14. General Business

NDRRA Advance Cairns contract 2015/2016 Bloomfield Valley Horse Management Plan review

15. Next Meeting Date The next meeting is to be held at Cairns Regional Council, 119-145 Spence Street, Cairns on Monday 1 June 2015 at 10am.

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FNQROC MEETING

13 APRIL 2015

B57

FNQROC REGIONAL PROCUREMENT

Recommendation:

That member Councils endorse and sign the updated Procurement Memorandum of

Agreement (MOA).

BACKGROUND:

The original Procurement MOA was signed by member Councils in 2011 and was valid for three years. The MOA has now expired and has been updated to reflect changes to the FNQROC Procurement operating guidelines, member Councils and funding arrangements as set out in Report B52 – FNQROC Operation Plan and Budget for 2014-2015 (#4237314).

INTRODUCTION:

The purpose of the MOA is to provide a written understanding of the agreement between parties regarding the role of FNQROC Procurement. It includes the following information: Principles and governance arrangements for collective regional procurement

Responsibilities of the FNQROC Regional Procurement Coordinator

Responsibilities of member Councils

Funding arrangements

Dispute Resolution

COMMENT

FNQROC Operating Guidelines In 2009 the FNQROC Board participated in a strategic workshop which highlighted amongst other initiatives that regional procurement should be progressed and should operate within the following guidelines:

Where there exists limited supply for a product and/or service, and/or

Where member Councils are competing against each other for the same goods and/or services.

As FNQROC procurement has evolved, it has become evident that indirect benefits also provide significant benefits to the collective. Further operating guidelines have therefore been added in 2015 as follows:

Where there is an opportunity for improved service delivery, and/or

Where member Councils would benefit from the sharing of knowledge and collaboration.

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Member Councils

The following Councils have been added to the Procurement MOA:

Douglas Shire Council

Hinchinbrook Shire Council

Mareeba Shire Council

The following Council has been removed:

Etheridge Shire Council

Funding

FNQROC Procurement was originally funded via member Council contribution of 15% of direct procurement savings. However, this was changed following the 2014-2015 Operation Plan and Budget with those Councils agreeing to pay an annual fee of $25,000 each as part of their annual contribution. It also was agreed that Hinchinbrook Shire Council, Croydon Shire Council, Yarrabah Aboriginal Shire Council and Wujal Wujal Aboriginal Shire Council would contribute 20% of direct savings if they were to participate in a regional procurement project, and Councils outside of FNQROC would contribute 30% of direct savings if they were to participate in a regional procurement project. OPTIONS

1. FNQROC adopts the recommendation to endorse the MOA.

2. FNQROC adopts an amended MOA recommendation.

3. FNQROC does not adopt the recommendation and request further information.

CONSIDERATIONS

Statutory: The Local Government Act (2009) Section 106 states Councils are required to act within sound contracting principles of:

1. value for money; and

2. open and effective competition; and

3. the development of competitive local business and industry; and

4. environmental protection; and

5. ethical behaviour and fair dealing.

The MOA supports member Councils in achieving these principles. FINANCIAL: This MOA will not impact on costs for the FNQROC.

CONSULTATION

FNQROC Procurement Technical Committee endorses the updated MOA.

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ATTACHMENTS

Draft Procurement MOA between FNQROC and member Councils (#4650282).

Amanda Hancock Regional Procurement Coordinator

Darlene Irvine FNQROC Executive Officer

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PROCUREMENT

MEMORANDUM OF AGREEMENT

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FNQROC – Memorandum of Agreement for Procurement for 2015 - 2018 3

Far North Queensland Regional Organisation of Councils

Procurement

Memorandum of Agreement

THIS MEMORANDUM OF AGREEMENT is made:

BETWEEN:

Cairns Regional Council ABN 24 310 025 910 PO Box 359 CAIRNS QLD 4870

Cassowary Coast Regional Council ABN 20 889 787 211 PO Box 887 INNISFAIL QLD 4860

Cook Shire Council ABN 45 425 085 688 PO Box 3 COOKTOWN QLD 4895

Croydon Shire Council ABN 98 659 525 296 PO Box 17 CROYDON QLD 4871

Douglas Shire Council ABN 71 241 237 800 PO Box 723 MOSSMAN QLD 4873


ABN 52 034 736 962 PO Box 359 CAIRNS QLD 4870

Hinchinbrook Shire Council ABN 46 291 971 168 PO Box 366 INGHAM QLD 4850

Mareeba Shire Council ABN 39 114 383 874 PO Box 154 MAREEBA QLD 4880

Tablelands Regional Council ABN 77 642 342 175 PO Box 573 ATHERTON QLD 4883

Wujal Wujal Aboriginal Shire Council

ABN 57 237 799 120 WUJAL WUJAL VIA COOKTOWN QLD 4895

Yarrabah Aboriginal Shire Council ABN 30 977 526 871 C/- POST OFFICE YARRABAH QLD 4871

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Abbreviations/Definitions:

FNQ: Far North Queensland

FNQROC: Far North Queensland Regional Organisation of Councils

MOA: Memorandum of Agreement

PSC: Project Steering Committee

RPC: Regional Procurement Coordinator

TC: Technical Committee

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1. BACKGROUND

The development of partnerships and resource sharing within the FNQ region is

acknowledged as being integral to ongoing regional capacity and service delivery. The

culture of resource sharing is well developed within the FNQROC region with significant

achievements in sharing common planning tasks, strategic directions and funding

priorities.

In September 2009 the FNQROC board participated in a strategic workshop which

highlighted amongst other initiatives that regional procurement should be progressed

and should operate within the following guidelines:

Where there exists limited supply for a product and/or service

and/or

Where member councils are competing against each other for the same goods

and/or services.

As FNQROC procurement has evolved, it has become evident that indirect benefits also

provide significant benefits to the collective. Further guidelines were added in 2015 as

follows:

Where there is the opportunity for improved service delivery

and/or

Where member councils would benefit from the sharing of knowledge and

collaboration

This Memorandum of Agreement (MOA) aims to assist the relevant Technical

Committee’s (TC) in the implementation of regional procurement:

MOA acknowledgements

Responsibilities of FNQROC

Responsibilities of member Councils

Funding

Dispute resolution

Variations to MOA

Evaluation & Review

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2. COMMENCEMENT OF MOA

This MOA will commence from the date of signing and will continue to be in force for a

period of three (3) years from the first signature date, or until all parties agree to an

earlier termination date in writing.

3. MOA ACKNOWLEDGEMENTS

Under this MOA each party recognises and acknowledges that:

3.1 Each Council representative on their respective TC has a role in maximising the effectiveness and efficiency of the procurement of goods and services for their respective Councils.

3.2 All FNQROC procurement activities shall operate under the principles set out in the Local Government Act (2009), Section 106:

The sound contracting principles are –

a) Value for money

b) Open and effective competition

c) The development of competitive local business and industry

d) Environmental protection

e) Ethical behaviour and fair dealing

3.3 Good will, commitment, confidentiality and a need for continuous improvement are fundamentally important to all parties.

3.4 The spirit of sharing skills and resources is in the best interests of all and is integral to maintaining and delivering a high standard of service to our community.

3.5 All member Councils have the option to opt in or out at any stage of the procurement process prior to signing a contract.

3.6 Should the involvement of the FNQ Board be required for any purpose its decision will be final.

3.7 This FNQROC Communication Strategy will guide the communication process between FNQROC and member Councils with the exception of minutes that are deemed commercially sensitive or confidential; these will not be released on the FNQROC website.

4. RESPONSIBILITIES OF FNQROC REGIONAL PROCUREMENT

COORDINATOR

4.1 Facilitate the identification of regional procurement opportunities.

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4.2 Investigate opportunities and report back to relevant TC.

4.3 Facilitate the establishment of Project Steering Committee(s) (PSC) and conduct appropriate research and provide information regarding:

4.3.1 Council spend and usage

4.3.2 Market analysis

4.3.3 Benefit analysis

4.4 Develop contracts, facilitate tender evaluation and contract negotiation

4.5 Facilitate regular progress meetings with TC, PSC and/or Contractors to review status of the arrangement and identify/resolve issues. Document and distribute minutes.

4.6 Ongoing contract administration – Regional Incident Register, Contractor insurances/accreditations etc.

4.7 Facilitate Contract Review on contract expiry

4.8 Facilitate ongoing TC meetings, including the coordination of key speakers and dissemination of information. Document and distribute minutes.

4.9 Provide regular progress updated to the FNQROC Board

5 RESPONSIBILITIES OF MEMBER COUNCILS

Member Councils:

5.1 Commit to the regular attendance and participation by appropriate Council Officers at TC and PSC meetings.

5.2 Provide spend/usage information where available to assist benchmarking and analysis

5.3 Respect that information provided will be commercial in confidence relating to other local government activities and agree to keep the information confidential.

5.4 Will not release or make public any information relating to FNQROC procurement projects without the prior approval of FNQROC.

6 FUNDING

Member Councils:

6.1 Acknowledge the need to resource FNQROC procurement function in a way that is fair for all Councils who participate.

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6.2 Recognise that not all procurement activities will result in a direct saving.

6.3 Agree that member Councils will contribute fixed annual procurement fee set out in the relevant FNQROC Operation Plan and Budget.

6.4 Councils not paying a fixed fee agree to contribute 20% of identified procurement savings

7 DISPUTE RESOLUTION

Between a member Councils and FNQROC and between member Councils:

7.1 The parties agree to attempt in good faith to resolve any dispute through negotiation.

7.2 If the parties fail to resolve the dispute, one or both parties may request the FNQROC Executive Officer or FNQRPC to convene a meeting of the relevant TC to discuss and resolve the dispute.

7.3 Should the negotiations of the TC fail to resolve the dispute, the matter shall be referred to the FNQROC Board and the Board’s decision shall be final.

8 VARIATION TO MOA

8.1 This MOA constitutes the entire agreement between the parties regarding FNQROC

procurement and supersedes all communications, negotiations, arrangements and

agreements either oral or written between the parties with respect to the subject

matter referred to in this MOA.

8.2 This MOA can be amended or varied at any time if in writing and signed by all

parties.

9 EVALUATION AND REVIEW

FNQROC will annually, from the date of first signature, evaluate and review the

effectiveness and suitability of this MOA.

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SIGNATURE PAGE

We, the undersigned, certify that we have read and understand this Memorandum of

Agreement and are authorised to sign on behalf of our respective organisations which agree

to abide by the terms set out herein.

By Cairns Regional Council

SIGNED on the………………….day of………………….2015

………………………………………

Peter Tabulo

CEO

AND

Cassowary Coast Regional Council


………………………………………

Terry Brennan

CEO

AND

Cook Shire Council


………………………………………

Bruce Davidson

Acting CEO

AND

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Croydon Shire Council


………………………………………

Joanne Jacobson

CEO

AND

Douglas Shire Council


………………………………………

Linda Cardew

CEO

AND

Hinchinbrook Shire Council


………………………………………

x

CEO

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Mareeba Shire Council


………………………………………

Peter Franks

CEO

Tablelands Regional Council


………………………………………

CEO

Ian Church

AND

Wujal Wujal Aboriginal Shire Council

SIGNED on the 25th day of February 2015

………………………………………

CEO

Alan Neilan

AND

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Yarrabah Aboriginal Shire Council


………………………………………

CEO

Janelle Menzies

AND

Far North Queensland Regional Organisation of Councils:


………………………………………

Darlene Irvine

Executive Officer

End of document

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MINUTES of the 110th Board Meeting of the

FAR NORTH QUEENSLAND REGIONAL ORGANISATION OF COUNCILS

MONDAY 9 FEBRUARY 2015 Cairns Regional Council, 119-145 Spence Street, Cairns

PRESENT: Cr Bill Shannon, Mayor (Chair) Cassowary Coast Regional Council Mr Terry Brennan, CEO Cassowary Coast Regional Council Cr Rosa Lee Long, Mayor Tablelands Regional Council Mr Ian Church, CEO Tablelands Regional Council Cr Peter Scott, Mayor Cook Shire Council Mr Bruce Davidson, Acting CEO Cook Shire Council Cr Bob Manning, Mayor Cairns Regional Council (arrived 10.07am) Mr Peter Tabulo, CEO Cairns Regional Council Ms Joanne Jacobson, CEO Croydon Shire Council Cr Clifford Harrigan, Mayor Wujal Wujal Aboriginal Shire Council Mr Alan Neilan, CEO Wujal Wujal Aboriginal Shire Council Cr Tom Gilmore, Mayor Mareeba Shire Council (arrived 10.05am) Mr Peter Franks, CEO Mareeba Shire Council Cr Julia Leu, Mayor Douglas Shire Council Ms Linda Cardew, CEO Douglas Shire Council Ms Darlene Irvine FNQROC Ms Sandra McCormack FNQROC Mr Steven Cosatto FNQROC Ms Amanda Hancock FNQROC OBSERVERS: Cr Will Attwood, Mayor Etheridge Shire Council Mr Michael Kitzelmann, CEO Etheridge Shire Council Ms Jo Stephenson DLGCRR Mr Greg Hoffman LGAQ Mr Arron Hieatt LGAQ Ms Lara Wilde Gulf Savannah Development (arrived 10.33am) APOLOGIES: Cr Trevor Pickering, Mayor Croydon Shire Council Ms Janelle Menzies, CEO Yarrabah Aboriginal Shire Council Cr Pat Lynch, Deputy Mayor Hinchinbrook Shire Council Mr James Stewart, Director of

Engineering Hinchinbrook Shire Council

Mr Travis Sydes FNQROC

The meeting commenced at 10am. Chair, Cr Bill Shannon, Mayor of Cassowary Coast Regional Council, welcomed everyone to the meeting, and thanked Cairns Regional Council for hosting the meeting. Cr Shannon acknowledged the traditional owners of the land on which the meeting was held. Cr Shannon congratulated FNQROC on placing third in the 2014 Rural Management Challenge and acknowledged Cassowary Coast Regional Council’s team for placing first and Cairns Regional Council’s team for placing second.

Cr Gilmore arrived at 10.05am.

1998 CHAIR’S WELCOME & WELCOME TO COUNTRY

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As noted above.

Cr Manning arrived 10.07am.

Ms Thirkell gave a presentation on the Local Government Challenge results and provided a handout to each Council. Of interest was the local government area challenge. On offer is a $20,000 prize to be negotiated with the council. Douglas Shire Council is currently leading the region. The winner will be announced at the next FNQROC Board meeting. A copy of the handout is available upon request. [The meeting broke at 10.15am for a photograph regarding the Kill-a-Watt project. The meeting resumed at 10.18am.]

Ms Irvine referred to Discussion Topic No. 8 which as annexed to the agenda. MOVED: Cr Bob Manning SECOND: Cr Tom Gilmore “That this request for funding (and similar requests from other organisations) should not be coordinated by FNQROC.

That Positive Ageing Cairns Inc. be:

thanked for its efforts,

advised that not all councils within the region are in a financial position to contribute collectively due to the need to fund core business, and

advised to seek funding opportunities through:

o Queensland Health, and or

o Subscribe to the FNQ&TS RDA updates for Federal and State funding rounds, and or

o Councils individually through their grants/subsidy programs.” CARRIED

Ms Irvine spoke to the report annexed to the agenda. MOVED: Cr Rosa Lee Long SECOND: Cr Bob Manning “That the FNQROC Board adopts:

1. The 2015/2016 Operational Plan, and

2. Member Council base contribution for the 2015/2016 financial year which is:

a. Cairns Regional Council - $115,000

1999 APOLOGIES

2000 10.00am - PRESENTATION BY EMMA THIRKELL, RDA FNQ & TS – KILL-A-WATT TROPICAL ENERGY SAVERS PROJECT UPDATE

2001 DISCUSSION TOPIC NO. 8 – STEADY STEPS PROGRAM

2002 REPORT B56 – FNQROC OPERATIONAL PLAN AND BUDGET 2015/2016

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b. Cassowary Coast Regional Council - $82,598

c. Cook Shire Council - $49,062

d. Croydon Shire Council - $18,444

e. Douglas Shire Council - $58,829

f. Hinchinbrook Shire Council - $34,146

g. Mareeba Shire Council - $72,507

h. Tablelands Regional Council - $77,214

i. Wujal Wujal Aboriginal Shire Council - $18,393

j. Yarrabah Aboriginal Shire Council - $21,700

3. Regional Road and Transport contribution will be 4% of funding received, and

4. Croydon Shire Council, Hinchinbrook Shire Council, Wujal Wujal Aboriginal Shire Council and Yarrabah Aboriginal Shire Council contribute 20% of any direct savings realised through their involvement in regional procurement activities, and

5. Councils outside the FNQROC boundary contribute 30% of direct savings realised through their involvement in FNQROC procurement activities.”

Discussion was held regarding the procedures for members to present this Operational Plan and Budget to their own Councils first, before adopting it at a Board level. Therefore, the motion was amended to show support in principle as follows: “That FNQROC supports in principle the 2015/16 Operational Plan and Budget with formal adoption to be considered at the next FNQROC meeting after members have had an opportunity to take it to their councils.”

CARRIED

MOVED: Cr Bill Shannon SECOND: Cr Julia Leu “That the minutes of the 109th FNQROC Board Meeting held on 8 December 2014, be confirmed.”

CARRIED

BUSINESS ARISING OUT OF MINUTES

Ms Irvine advised the funding application by JCU had been delayed. FNQROC’s funding contribution which was discussed at FNQROC Board meeting no. 108 had been included in the 2014/2015 FNQROC Operational Plan and Budget.

2003 CONFIRMATION OF MINUTES

2004 MINUTE 1957 – YELLOW CRAZY ANT FUNDING

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Ms Irvine said Advance Cairns had adopted the FNQ Regional Investment Strategy. FNQROC is not required to endorse this strategy.

Ms Irvine advised she had included in the Operational Plan and Budget the membership fee which would be payable by Etheridge Shire Council should it decide to become a member. Mr Kitzelmann said Etheridge Shire Council would discuss membership of FNQROC at its Council meeting on 11 February 2015.

Ms Irvine said this testing was continuing as part of the technical committee meetings. Mr Franks said he had asked QTC to advise potential dates to meet with FNQROC CEOs in the Far North. Once these dates are received Mr Franks will circulate those dates to the CEOs so a date could be set. This should happen within the next two to three months.

Ms Wilde arrived 10.33am.

MOVED: Cr Tom Gilmore SECOND: Cr Julia Leu “That the inward and outward correspondence be received.”

CARRIED

MOVED: Cr Peter Scott SECOND: Cr Julia Leu “That the Profit and Loss and Balance Sheet for the financial year to date be accepted.”

CARRIED The bank account and credit card transaction lists were received and noted.

Noted. Procurement Committee: Ms Irvine said the Procurement Committee would hold a workshop on 27 February 2015 to determine the way forward for this group.

2005 MINUTE 1979 – ENDORSEMENT OF THE FNQ REGIONAL INVESTMENT STRATEGY

2006 MINUTE 1981 – ETHERIDGE SHIRE COUNCIL MEMBERSHIP

2007 MINUTE 1990 – COUNCIL TESTING OF REGIONAL TRANSPORT AND WATER WASTE USEFUL LIFE AND RESIDUAL VALUE IN RELATION TO ASSET MANAGEMENT

2008 INWARD AND OUTWARD CORRESPONDENCE

2009 FINANCIAL STATEMENTS

2010 MINUTES OF TECHNICAL COMMITTEE MEETINGS

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NDRRA: Ms Irvine advised she believed the Productivity Commission Review into Natural Disaster Funding Arrangements was before Cabinet and it was not known if it would come out of Cabinet, or if it did, whether the recommendations would be implemented. Procurement: Ms Hancock gave an update on the steel and used lead acid batteries (ULABs) tender process. It was noted the information given was commercial-in-confidence. Waste Management: Mr Cosatto gave an update on the Regional Waste Management Group. Further opportunities will be considered at the next meeting on 24 April 2015. Cr Attwood said a recent Royalties to the Region application by Etheridge Shire Council through NWROC for a tyre fragmentiser had been successful. Cr Gilmore asked that regional incineration be considered by the group. Asset Management: Ms Irvine said Councils had discussed the quotes received from various companies to complete their Local Government Infrastructure Plans. Mr Cosatto said FNQROC had received funding for the Diploma of Local Government (Asset Management) which would start in March 2015, and IPWEA will conduct a workshop on Practice Note 7 Water and Waste. Street Lighting: Ms Irvine confirmed she sent a submission by FNQROC to the Australian Energy Regulator last month. A lengthy discussion was held about Ergon Energy, the AER, costs to Councils, how those costs are calculated, and LED lighting. Environment: Ms Irvine advised Travis Sydes was liaising with the State Government on the changes to how the pest animal bait ‘1080’ was administered. Regional Mountain Bike Strategy: Ms Irvine said Nikki Huddy and World Trails were preparing the report. The first draft report is due on 20 January 2015 with the final report due on 2 April 2015.

No issues were raised.

A report from LGAQ was emailed to the group prior to the meeting, and a further copy was circulated at the meeting.

2011 BOARD’S STRATEGIC PRIORITIES

2012 COUNCILS’ REGIONAL STRATEGIC PRIORITIES

2013 UPDATE FROM LGAQ POLICY EXECUTIVE

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Mr Hoffman discussed:

10 Point State Election Policy Plan and the responses by the parties. Local Government eligibility for funding applications from 2016-17 through the Regional

Capital Fund, Royalties for Resource Funding Communities Fund and Remote Communities Infrastructure Fund.

GENERAL BUSINESS

Ms Irvine advised she would take annual leave between 1 March and 2 April 2015.

Ms Irvine said she had received an invitation to attend a Round Table meeting in Townsville on 5 March 2015. Both Ms Irvine and Cr Shannon will attend on behalf of FNQROC, depending on the detail of the agenda.

Cr Attwood said Townsville City Council Mayor Cr Jenny Hill had started a debate about the need for a State Minister Assisting the Premier on North Queensland.

The next Board meeting will be held in Ingham on Monday 13 April 2015 at 9am.

There being no further business the Chair, Cr Shannon, declared the meeting closed at 12.10pm.

…………………………………. Cr Bill Shannon Chair

ACTION ITEMS Minute Number

Action Responsible Person(s)

NIL

2014 EXECUTIVE OFFICER’S ANNUAL LEAVE

2015 REFORM OF THE FEDERATION WHITE PAPER

2016 STATE MINISTER FOR NORTH QUEENSLAND

2017 NEXT MEETING

2018 CONCLUSION

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FNQROC MEETING

09 FEBRUARY 2015

B56

FNQROC OPERATION PLAN AND BUDGET FOR 2015 – 2016 Darlene Irvine: #4237314

Recommendation: That the FNQROC Board adopts: 1. The 2015/2016 Operational Plan, and

2. Member Council base contribution for the 2015/2016 financial year which is:

a. Cairns Regional Council - $115,000

b. Cassowary Coast Regional Council - $82,598

c. Cook Shire Council - $49,062

d. Croydon Shire Council - $18,444

e. Douglas Shire Council - $58,829

f. Hinchinbrook Shire Council - $34,146

g. Mareeba Shire Council - $72,507

h. Tablelands Regional Council - $77,214

i. Wujal Wujal Aboriginal Shire Council - $18,393

j. Yarrabah Aboriginal Shire Council - $21,700

3. Regional Road and Transport contribution will be 4% of funding received, and

4. Croydon Shire Council, Hinchinbrook Shire Council, Wujal Wujal Aboriginal

Shire Council and Yarrabah Aboriginal Shire Council contribute 20% of any

direct savings realised through their involvement in regional procurement

activities, and

5. Councils outside the FNQROC boundary contribute 30% of direct savings

realised through their involvement in FNQROC procurement activities.

INTRODUCTION:

As per the FNQROC Operational Guidelines, a budget needs to be presented to members for consideration in March of each year.

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There are a number of factors which need a recommendation from the Board to finalise the Budget and Operational Plan for 2015-2016. These factors need to be considered collectively and include:

1. The recommendation by the De Chastel & Associates report regarding affiliate membership,

2. Member Council base contribution for 2015-2016,

3. Local Roads of Regional Significance (LRRS) contribution, and

4. Procurement Contributions.

COMMENT:

FNQROC Budget 2015/2016

There are a number of factors which have been taken into account in the development of this year’s proposed budget.

We have lost a further $80,000 in funding we traditionally received from Terrain NRM to support the work of the Regional Natural Asset Management Coordinator. To manage this loss and to ensure value for money we have realigned responsibilities of the Executive Officer and Coordinators – particularly the Natural Asset Coordinator and Infrastructure Projects Coordinator. We have one vacancy which will not be filled, and we have reduced consultancy costs by 50%. All positions are at absolute capacity with outcomes only being achieved due to time in the position, regional knowledge and experience. It should be noted that FNQROC is operationally at medium risk if we are to lose any experienced staff. That is, the service could still be provided however it will be with a significant reduction in output for at least six to nine months. On the positive side, there is no indication of a loss of staff and historic turnover rates are low.

As presented at the FNQROC Board meeting in December the return on investment for the 2013/2014 financial year using deChastel methodology indicates a regional average of $24 for each $1 invested.

Base contribution The 2015/2016 financial year sees the completion of the three (3) year transition from affiliate membership to full membership contributions. It is recommended the:

a) flat rate increase from $17,520 to $18,000 b) the population rate remain at $1.38 per person c) cap increase from $87,500 to $90,000

LRRS contribution It is recommended the Regional Road and Transport Group (old LRRS) contribution to remain at 4% of funding.

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Council commitment to procurement It is recommended that current contributions remain unchanged. The current contribution is $25,000 for Cairns, Cassowary, Cook, Douglas, Mareeba and Tablelands Councils. The remaining member Councils to contribute 20% of direct savings, and non-member Councils 30% of savings.

2014/2015 PROPOSED STRATEGIC & OPERATIONAL PLAN:

Executive Officer (Full Time)

Strategic

1. Continue to deliver the FNQROC Strategic Directions through advocacy efforts and FNQROC Technical Committees.

2. Progression of the QWRAP actions with $15,000 funding from the State.

3. Continued advocacy for reforms to NDRRA as per our submissions and work in collaboration with QRA to resolve issues.

4. Continued planning reform.

5. Regional Mountain Biking Strategy.

6. FNQROC submissions on State and Federal policy.

7. Contribute to regional collective efforts with FNQ&TS RDA, Advance Cairns, Terrain NRM etc.

Operational

8. Management of the day to day operations of FNQROC.

9. Attendance at a majority of FNQROC Technical Committee meetings throughout the year to ensure cross portfolio information is shared with attendees and to ensure the Board can be informed of emerging issues and proposed solutions in a timely manner.

10. Continue to represent FNQROC and the region on external groups to further our

strategic direction. 11. Coordinate Regional Planning meetings. 12. Continue to maintain the FNQROC Regional Development Manual.

13. Continue the push to Ergon Energy, State and Federal agencies for amendments to

regulations inhibiting our ability to replace existing and new luminaries with energy efficient luminaires such as LED.

14. Focus on energy costs with an emphasis on street lighting.

Regional Natural Asset Management Coordinator (Full Time)

Strategic

1. Continue implementation of the FNQROC Strategic Direction related to environment through:

a. Publishing and formalising the methods and processes developed/used in prioritisation and spatial planning processes across the region.

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b. Integrate and cross-link Local Government planning into multiple planning

processes and platforms – Water Quality Improvement Plan, NRM plan and other regional land-use and conservation planning initiatives.

c. Utilise learnings in planning in Local Government Natural Asset Management

Plans including incorporation of an economic and other cost:benefit analysis in project/program/work plan development.

d. Progress regional partnerships in technology and innovation in natural asset

management (including research adoption, unmanned aerial vehicles, interactive planning/visualisation technologies).

Operational

1. Expand operational activities to include sustainability topics such as energy efficiency (including street lighting initiatives), Reef Urban Stormwater Management Implementation Group (cross regional – excl. SEQ councils) and coastal adaptation/mitigation.

2. Maintain and further develop the NAMAC and promote regional partnerships, collaboration and participation in the visioning and delivery of agreed/strategic regional outcomes.

3. Build GIS accessibility and capacity in core FNQROC staff.

4. Develop and implement local government natural asset management plans and investigate/develop alternative economic strategies for resourcing implementation.

5. Scope, develop and implement emerging invasive plants and animals management strategy.

6. Coordinate and facilitate the Natural Asset Management Advisory Committee meetings.

7. Support councils and participate in local area pest management/natural asset management advisory groups.

8. Attend and assist delivery of two (2) regional resource sharing task force operations.

9. Continue collaboration and cross-pollination with Asset Management, Planning and Sustainability portfolios.

10. Regional representation on the Executive of the Weeds Society Queensland and participation on relevant State and national conferences.

11. Regional representation on the National Tropical Weeds Management Committee.

12. Continue collaboration with individual natural asset and biodiversity conservation initiatives with member Councils.

13. Continue collaboration with Cook Shire Council and Cape York Peninsula Pest Management Advisory Group.

14. Support Regional Procurement Coordinator to progress regional procurement initiatives.

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Regional Infrastructure Projects Coordinator (Full Time)

Strategic

1. Continue operational activities to realise the Strategic Direction related to infrastructure.

Operational

2. Coordinate, implement and identify cross synergies for Technical Committees:

a. Regional Road and Transport Group (RRTG) board (minimum of 3) and Technical Committee (minimum of 4)

b. Asset Management (minimum of 4)

c. Waste (minimum of 4)

d. Queensland Water Regional Alliance Program (minimum 4 depending on funding)

3. Support Regional Procurement Coordinator to progress regional procurement initiatives across the Technical Committees.

4. Meet the requirements of the Capability Action Plan developed by the RRTG. Document #4555774.

5. Continued development of the region’s Asset Benchmarking toolbox.

6. Increase and improve communication and information between local governments, the region, and State and Federal departments associated with Technical Committees.

7. Facilitation to analyse regional data to identify waste streams for increased recycling and reuse activity and waste reduction – linked to the National Waste Policy methodology to prioritise and make recommendation regarding regional collaboration projects.

8. Facilitate resource sharing opportunities, cross pollination of information, workshops, professional development and regional funding opportunities for Technical Committees.

Regional Procurement Coordinator (Full Time)

Strategic

1. Contribute to Councils’ financial sustainability through identified procurement savings.

2. Contribute to the economic development of the region through increased infrastructure, new suppliers and/or the growth of existing suppliers.

3. Contribute to the resource sharing capacity of member Councils through continued interaction and facilitation of meetings between member Councils, State and Federal government agencies and private industry.

Operational

(Note: final details will be workshopped with the Technical Committee on 22 February 2015).

4. Work with the Regional Procurement Technical Committee to promote and progress regional joint purchase and resource sharing initiatives.

a. Facilitate a minimum of four (4) Procurement Technical Committee meetings

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b. On an ongoing basis:

i. Identify potential procurement opportunities and develop, maintain and implement a rolling 12 month action plan

ii. Review status of ongoing initiatives

iii. Review success of completed initiatives

iv. Report to the FNQROC Board and councils via monthly newsletters and quarterly board meetings

v. Facilitate presentations/training as needs identified.

5. Review and update FNQROC Procurement webpage, seek input from user groups regarding content and update accordingly. Conduct ongoing maintenance.

6. Update Procurement Memorandum of Agreement to reflect changes to funding arrangements and recommendations from the Regional Procurement Technical Committee. The updated MOA to be signed by individual FNQROC Board members.

7. Undertake ongoing contract administration in relation to existing regional contracts:

a. Facilitating meetings with relevant Technical Committee and/or suppliers as required

b. Dispute resolution (e.g. delivery, invoicing, storage of product etc.)

c. Review and communication of price rises e.g. CPI, fuel levy increases

d. Maintain and distribute monthly usage/volume data

e. Maintain insurance registers

f. Maintain Contractor Certification Register e.g. Health & Safety, quality and environmental third party accreditation.

8. Undertake contract review of expiring regional contracts:

a. Sodium Hypochlorite and Liquid Alum - 30 April 2016

b. Bitumen Reseal and Asphalt - 30 June 2016

c. Scrap metal and ULABs - TBA

Seek feedback from appropriate Technical Committee regarding existing arrangements, explore available joint purchasing options and progress as per committee recommendations.

9. Attend FNQ Regional Road and Transport Group Meetings and provide updates on relevant Regional Procurement initiatives.

OPTIONS:

a. Approve the recommendation

b. Amend the recommendation

c. Request a review to options presented within the report.

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CONSIDERATIONS:

Statutory:

Under the Local Government Act 2009 Council has jurisdiction to ensure good government in its area.

Under the FNQROC Operational Guidelines (Section 4 “Resources”) it is required that a Budget be presented to the FNQROC Board each March for approval.

Financial:

The budget for 2015 – 2016 is estimated as follows:

The budget has been reduced to manage the loss in funding ($90,000) from Terrain NRM. FNQROC has traditionally received $80,000 per year as a contribution for the Natural Asset Management Role which helped to support implementation of their strategy. This role will now purely deliver on Council priorities.

The reduction has come from not replacing the Regional Planning and Sustainability Coordinator, reduction in travel, training, meeting expenses and the reseal project manager.

2014-2015 2015-2016

Expenses

Executive Officer (Salary + On Costs) $163,707 $167,800 Administration Officer (Salary + On Costs) $60,250 $61,756 Regional Natural Asset Coordinator (Salary + On Costs) $128,641 $131,857 Regional Planning and Sustainability Coordinator (Salary + On Costs) $37,021 $0

Regional Infrastructure Projects Coordinator (Salary + On Costs) $130,436 $133,697 Regional Procurement Coordinator (Salary + On Costs) $118,939 $121,913 Reseal and Asphalt Program Supervisor (RPEQ) $70,000 $45,000 YCA funding (Ref Min. No. 1957 - 13 Oct 2014) $0 $10,000 Travel $15,000 $10,000 Vehicle lease (including CRC pool vehicle use) $24,000 $20,000 Stationery and office (including audit costs) $10,000 $10,000 Mobile phones $6,500 $6,500 Software licences $1,000 $1,000 Computer renewal $3,500 $0 Training $5,000 $3,567 Meeting expenses $10,000 $9,000 Chair Honorarium $6,000 $6,000 Miscellaneous expenses $6,128 $0 Total expenses $796,122 $738,090

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Recommended Council base contributions:

Council Contribution

2014/2015

Transitioning membership 2014/2015 @

75%**

2015/2016 proposed*

Flat Procurement

fee

TOTAL 2014/2014 contribution excl.

RRTG 4%

Cairns $87,500 $90,000 $25,000 $115,000

Cassowary $57,116 $57,598 $25,000 $82,598

Cook $23,636 $24,062 $25,000 $49,062

Croydon $17,969 $18,444 $18,444

Douglas $36,873 $33,829 $25,000 $58,829

Tablelands $51,519 $52,214 $25,000 $77,214

Mareeba $46,260 $47,507 $25,000 $72,507

Wujal Wujal $17,922 $18,393 $18,393

Hinchinbrook $25,321 $34,146 $34,146

Yarrabah $15,818 $21,700 $21,700

$336,295 $41,139 $397,893 $150,000 $547,893

* Represents a flat rate increase to $18,000 from $17,520 and maintaining $1.38 per population capped at $90,000.

** Affiliate transition percentage was 75% of full membership. 2013/2014 transition % was 60%.

Should Etheridge Shire Council wish to contribute as a member, its contribution would equate to $19,267.

Plus additional funding 2014/2015 2015/2016

RRG Funding $68,726 $74,296

LRRS 4% $109,962 $115,901

Terrain NRM $90,000 $0

Total funding $268,688 $190,197

Council contribution $527,434 $547,893

TOTAL FNQROC Funding $796,122 $738,090

CONCLUSION:

The 2015/2016 budget is approximately $58,000 less than last year’s budget and lower than the 2013/2014 budget. The last two budgets were described as tight however, we have now entered an even tighter budget due to further reductions in external funding sources and positions either are not being filled or reduced to minimise costs to Councils. The proposed operational plan is focussed on achieving FNQROC’s strategic directions whilst also supporting Councils with operational activities. The expectations and activities undertaken by FNQROC are continuing to increase and have maintained momentum and commitment from member Council staff. Technical Committees have a consistently high attendance rate and FNQROC staff adapt quickly to a change of direction.

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ATTACHMENTS:

Nil

Darlene Irvine

FNQROC Executive Officer

1029

APPENDIX A

FNQROC - Inward correspondence

Date

received

Date of

letterReceived from Details of letter

FNQROC

NoCRC No

27/01/2015 16/01/2015 Member for Hinchinbrook Concerns re: Kirrama Range Road/Cashmere Road funding and bridge load limits 4282 461698113/02/2015 13/02/2015 DSDIP Varying MOU for Regional Mountain Bike Strategy 4288 463997420/02/2015 18/02/2015 Dept Cabinet & PM Reform of Federation White Paper Round Table in Townsville 4289 464425019/03/2015 12/03/2015 Minister Environment & GBR TropWater grant JCU 4302 467541819/03/2015 17/03/2015 Halpin Partners Accountants FBT 1/4/15 - to 31/3/16 4303 467542024/03/2015 24/03/2015 DTMR Email re: YASC RRTG joining information 4307 4678351

List of inward correspondence received to go to 13 April 2015 meeting

LIVE-#1218217-v1-FNQROC_List_of_Inward_and_Outward_Correspondence_July_2006_to_current.XLS 30

APPENDIX B

FNQROC - Outward correspondence

Date of

letterAddressee Details

FNQROC

numberCRC number

30/01/2015 AER Submission on Queensland Electricity Distribution Regulatory 4283 462131004/02/2015 Andrew Cripps Member for Hinchinbrook Kirrama Range Road/Cashmere TIDS funding 4284 462600116/02/2015 Steady Steps Advising ROC cannot fund their application and sorry 4285 463849117/02/2015 DTMR Enclosing Asset Management training invoice 4286 463921623/02/2015 DEHP Waste consultant cost funding 4287 463624220/02/2015 Deputy Premier/Minister Infrastructure Letter to new Ministers/Members re: FNQROC's concerns 4290 464158220/02/2015 Member for Cairns Letter to new Ministers/Members re: FNQROC's concerns 4291 464447720/02/2015 Member for Cook Letter to new Ministers/Members re: FNQROC's concerns 4292 464450020/02/2015 Member for Mulgrave Letter to new Ministers/Members re: FNQROC's concerns 4293 464454620/02/2015 Member for Barron River Letter to new Ministers/Members re: FNQROC's concerns 4294 464455720/02/2015 Member for Dalrymple Letter to new Ministers/Members re: FNQROC's concerns 4295 464456420/02/2015 Member for Hinchinbrook Letter to new Ministers/Members re: FNQROC's concerns 4296 464457920/02/2015 Member for Mt Isa Letter to new Ministers/Members re: FNQROC's concerns 4297 464459423/02/2015 CCRC Enclosing wages cheque to sign and enclosing letters to ministers to sign 4299 464569210/03/2015 CCRC Sign wages cheque and other cheques 4300 466302817/03/2015 Agriculture Minister State 1080 regulation concerns 4301 467126623/03/2015 CCRC Sign cheques 4304 467714823/03/2015 Federal Minister Agriculture Siam weed biocontrol concerns 4305 467852523/03/2015 Federal Minister Environment Siam weed biocontrol concerns 4306 4678538

List of outward correspondence to go to 13 April 2015 meeting

LIVE-#1218217-v1-FNQROC_List_of_Inward_and_Outward_Correspondence_July_2006_to_current.XLS

31

Jul 1, 14 - Mar 25, 15

Ordinary Income/Expense

Income

FNQROC

Advance Cairns annual contrib. 75,000.00Annual Contribution 379,934.00Miscellaneous

Staff Christmas Party 334.40

Total Miscellaneous 334.40

Regional MTB Strategy 9,090.91Regional Procurement Group

Regional Bitumen Reseal Project

Bitumen Reseal 15% savings 12,247.20Regional Bitumen Reseal Project - Other 37,500.00

Total Regional Bitumen Reseal Project 49,747.20

Regional Purchasing Contributio

Annual Procurement Contribution 150,000.00Liquid Alum 15% savings 0.00Sodium Hypochlorite 15% savings 0.00

Total Regional Purchasing Contributio 150,000.00

Regional Scrap Metal Project

Scrap Metal Tender Package 409.07

Total Regional Scrap Metal Project 409.07

Total Regional Procurement Group 200,156.27

Total FNQROC 664,515.58

Natural Asset Management 388.64Regional Asset Management Incom

Dip AM Training 2015 52,600.00

Total Regional Asset Management Incom 52,600.00

Regional Infrastructure Project

Annual 4% contribution 107,240.00Funding/Subsidies 68,046.00

Total Regional Infrastructure Project 175,286.00

Total Income 892,790.22

Expense

Audit & Accounting Fees 2,500.00Bank Service Charges 322.00FNQROC Expenses

Annual Subscriptions 600.00Chairs Honorarium 6,000.00External Meeting Expenses

Registration Fees Etc 238.18Travel, Accom & Meals 7,545.31

Total External Meeting Expenses 7,783.49

Internal Meeting Expenses

Conference Call Meetings 639.60Meeting Refreshments/Catering 1,425.58

Total Internal Meeting Expenses 2,065.18

Miscellaneous

Staff Christmas Party 771.40Miscellaneous - Other 182.99

Total Miscellaneous 954.39

Mobile Phone Expenses 2,264.09Payroll Expenses

On Costs - Annual Leave -1,878.50On Costs - Long Service Leave 343.64Salaries 119,539.31

Total Payroll Expenses 118,004.45

Short Term Projects

Advance Cairns 75,000.00Q-Wrap 114.91

11:27 AM FNQ Regional Organisation of Councils

25/03/15 Profit & LossAccrual Basis July 1, 2014 through March 25, 2015

Page 1

32

Jul 1, 14 - Mar 25, 15

Total Short Term Projects 75,114.91

Stationery & Office Expenses

Website 4,322.09Stationery & Office Expenses - Other 2,374.96

Total Stationery & Office Expenses 6,697.05

Training

Rural Management Challenge 2014 2,534.87Training - Other 599.55

Total Training 3,134.42

Uniforms 383.34Vehicle Expenses 4,699.54

Total FNQROC Expenses 227,700.86

Reg Infrastructure Projects

Annual Subscriptions 775.00Consultancy Expenses 27,510.00Cross Reg Mountain Bike Project 6,313.71External Meetings

Travel, Accom & Meals 2,507.14

Total External Meetings 2,507.14

Inland Qld Roads Action Plan 2,000.00Internal Meeting Expenses

Meeting Refreshments/Catering 670.10

Total Internal Meeting Expenses 670.10

Mobile Phone Expenses 671.75Regional Waste Management Group 300.61Salaries 66,593.10Stationery & Office Expenses 27.41Training 80.40WSUD Project Expenses 495.59

Total Reg Infrastructure Projects 107,944.81

Reg Natural Asset Management

External Meetings

Travel, Accom & Meals 1,447.36

Total External Meetings 1,447.36

Gamba Grass Project 287.72Internal Meeting Expenses



Mobile Phone Expenses 629.93NCCARF Project 194.15Salaries 69,657.85Stationery & Office Expenses 76.69Vehicle mileage (staff) 2,814.32Vehicle Share Expenses 8,220.92WQIP Project 355.20

Total Reg Natural Asset Management 83,854.32

Reg Planner/Sustain/SLighting

External Meetings

Travel, Accom & Meals 671.02

Total External Meetings 671.02




Mobile Phone Expenses 639.92Salaries 12,041.04

Total Reg Planner/Sustain/SLighting 13,844.35

Regional Asset Management

Dip AM Training 2015 2,160.00External Meetings




Page 2

33

Jul 1, 14 - Mar 25, 15

Total External Meetings 450.50




Total Regional Asset Management 2,951.50

Regional Development Manual




Total Regional Development Manual 511.46

Regional Procurement

Bitumen Reseal Project

Project Coordinator Fees 36,940.00Bitumen Reseal Project - Other 3,042.10

Total Bitumen Reseal Project 39,982.10

External Meeting Expenses


Total External Meeting Expenses 217.49




Mobile Phone Expenses 610.80Regional Scrap Metal Project

Scrap Metal Tender Package 336.64Regional Scrap Metal Project - Other 1,130.32

Total Regional Scrap Metal Project 1,466.96

Salaries 55,911.66

Total Regional Procurement 98,724.46

Total Expense 538,353.76

Net Ordinary Income 354,436.46

Other Income/Expense

Other Income

Interest Income 4,798.55

Total Other Income 4,798.55

Net Other Income 4,798.55

Net Income 359,235.01



Page 3

34

Mar 25, 15

ASSETS

Current Assets

Chequing/Savings

Cheque Account 61,823.28V2 Account 949,926.37

Total Chequing/Savings 1,011,749.65

Total Current Assets 1,011,749.65

TOTAL ASSETS 1,011,749.65

LIABILITIES

Current Liabilities

Credit Cards

ANZ One Credit Card 3,594.03

Total Credit Cards 3,594.03

Other Current Liabilities

Payroll Liabilities

AL Payable Current 46,862.00AL Payable Non Current 23,073.00LSL Payable Current 37,231.00LSL Payable Non-Current 32,132.00

Total Payroll Liabilities 139,298.00

Tax Payable -10,638.76

Total Other Current Liabilities 128,659.24

Total Current Liabilities 132,253.27

TOTAL LIABILITIES 132,253.27

NET ASSETS 879,496.38

EQUITY

Opening Bal Equity 293,928.07Retained Earnings 226,333.30

Net Income 359,235.01

TOTAL EQUITY 879,496.38


25/03/15 Balance SheetAccrual Basis As of March 25, 2015

Page 1

35

Date Name Description Account Amount

Jan 28 - Mar 25, 15

28/01/2015 Cairns Regional Counci... Salaries to 19/12/15, vehicle lease and FBT to 31/12/15 Cheque Ac... -39,797.3810/02/2015 Weed Society of Quee... Payment invoice 584 Cheque Ac... 427.5012/02/2015 Funds Transfer V2 Account -75,000.0017/02/2015 Advance Cairns Resource and Performance Agreement 2014-15 Cheque Ac... -82,500.0017/02/2015 GWR Civil Engineering... Regional Bitumen Reseal Program Coordinator fee to 31 January 2015 Cheque Ac... -6,820.0017/02/2015 Cairns Courtyard Cafe Payment invoices 3065, 3086 & 3093 Cheque Ac... -875.1023/02/2015 Regional Managers Co... Membership fees 2015 Cheque Ac... -200.0023/02/2015 Funds Transfer Cheque Ac... -2,094.9524/02/2015 Funds Transfer V2 Account -80,000.0025/02/2015 Cairns Regional Counci... Salaries to 16/1/15, vehicle lease and FBT to 31/1/15 Cheque Ac... -39,791.7705/03/2015 Hinchinbrook Shire Co... Payment invoice 589 Cheque Ac... 3,960.0010/03/2015 Travis Sydes Reimbursement Travis Sydes accommodation and meals to attend NAMAC ... Cheque Ac... -279.4010/03/2015 Travis Sydes Reimbursement of catering fees for Daintree Coast Pest Management meetin... Cheque Ac... -69.0010/03/2015 Cairns Regional Counci... Salaries to 13/2/15, vehicle lease and FBT to 28/2/15 Cheque Ac... -41,035.3810/03/2015 GWR Civil Engineering... Regional Bitumen Reseal Program Coordinator fee to 28 February 2015 Cheque Ac... -6,820.0011/03/2015 Cairns Regional Council Payment invoice 585 (583/492) Cheque Ac... 7,796.8813/03/2015 Tablelands Regional C... Payment invoice 587 Cheque Ac... 5,940.0016/03/2015 Cassowary Coast Regi... Payment invoice 586 Cheque Ac... 5,940.0016/03/2015 Dept Transport and Mai... Payment invoice 591 Cheque Ac... 28,160.0017/03/2015 Mareeba Shire Council ... Payment invoice 590 Cheque Ac... 3,960.0017/03/2015 Cairns Courtyard Cafe Payment invoices 3127 & 3130 Cheque Ac... -411.5018/03/2015 Douglas Shire Council (... Payment invoice 588 Cheque Ac... 1,980.00

Jan 28 - Mar 25, 15


25/03/15 Transaction List by DateJanuary 28 through March 25, 2015

Page 1

36

Type Date Name Description Amount

ANZ One Credit Card

Credit Card Charge 29/01/2015 Court House Hotel Meal Steven Cosatto to attend FNQRRTG TC meeting in Port Douglas 29-30/1/... 22.00Credit Card Charge 30/01/2015 Raintrees Service Station Fuel for pool vehicle to attend RRG TC meeting in Mossman 30/1/15 73.89Credit Card Charge 30/01/2015 Club Tropical Port Douglas Accommodation Steven Cosatto and Gerard Read to attend FNQRRTG TC me... 240.00Credit Card Charge 04/02/2015 Officeworks Pens, printer ink, sticky tape 183.68Credit Card Charge 06/02/2015 Theos Shoe Hospital Repair to laptop brief case 50.00Credit Card Charge 06/02/2015 Grafton Coffee/Suzanne Smith Milk 1.80Credit Card Charge 11/02/2015 Grafton Coffee/Suzanne Smith 5 x editions of The Cairns Post 6.50Credit Card Charge 17/02/2015 Woolworths Coffee, tea, sugar, milk for office 21.20Credit Card Charge 17/02/2015 Telstra Mobile phone expenses to 17/2/15 611.88Credit Card Charge 19/02/2015 Last Minute.com.au Accommodation Darlene Irvine to attend Federation Round Table forum Townsv... 160.50Credit Card Credit 19/02/2015 Telstra Credit for previous overcharge of data pack fees -226.30Transfer 23/02/2015 Funds Transfer -2,094.95Credit Card Charge 25/02/2015 Norwest Gate Roadhouse Mt Garnet Fuel Darlene Irvine to travel to Etheridge Economic Forum Georgetown 25-26/2/... 44.71Credit Card Charge 26/02/2015 Norwest Gate Roadhouse Mt Garnet Fuel Darlene Irvine to travel to Etheridge Economic Forum Georgetown 25-26/2/... 45.70Credit Card Charge 26/02/2015 Norwest Gate Roadhouse Mt Garnet Meal Darlene Irvine to travel to Etheridge Economic Forum Georgetown 25-26/2/... 26.21Credit Card Charge 26/02/2015 Latara Resort Motel Accommodation, meals, Darlene Irvine to travel to Etheridge Economic Forum G... 247.00Credit Card Charge 04/03/2015 Coles Copy paper, milk, cofee, dish washing liquid, hand wash, dish brush 43.95Credit Card Charge 09/03/2015 Woolworths Toilet paper for office 4.00Credit Card Charge 10/03/2015 Australia Post Postage - underpaid mail fee 2.20Credit Card Charge 10/03/2015 Grafton Coffee/Suzanne Smith Milk and 7 x editions of The Cairns Post 17.00Credit Card Charge 20/03/2015 CreateSend.Com (enews subscription) Monthly enewsletter subscription fee 9.90Credit Card Charge 23/03/2015 Rydges Diploma of Asset Management training venue hire 17, 18 & 19/3/15 2,376.00

Total ANZ One Credit Card 1,866.87

TOTAL 1,866.87


25/03/15 Transaction Detail by AccountAccrual Basis January 28 through March 23, 2015

Page 1

37

M

MEETINGS ATTENDED TO BY DARLENE IRVINE

FOR THE PERIOD 24 JANUARY 2015 to 6 APRIL 2015

28/1/15 Election debate lunch, Cairns 18/2/15 DEP Steering Committee update, cairns

29/1/15 QWrap funding teleconference, Cairns 20/2/15 LG Economic Development meeting, Cairns

29/1/15 Hann Highway teleconference, Cairns 20/2/15 2015 - Legal Update Seminar - MacDonnells Law, Cairns

30/1/15 FNQRRTG TC meeting, Mossman 24/2/15 Regional Mountain Bike Strategy meeting, Cairns

6/2/15 FNQROC Planners Group, Cairns 25/2/15 FNQROC QWrap meeting, Cairns

9/2/15 FNQROC and FNQRRTG Board meetings, Cairns 25-26/2/15 Etheridge Economic Forum, Georgetown

10/2/15 EHP funding for Regional Waste Group teleconference, Cairns 27/2/15 FNQROC Procurement meeting, Cairns

10/2/15 Meeting with Toll Logistics, emergency management, Cairns 5/3/15 Federation Reform Roundtable meeting,

Townsville

11/2/15 RMCN meeting, Cairns 2/3/15 Annual leave

11/2/15 FNQ electricity user group meeting re tariffs, Cairns


38

Documents

AGENDA FNQROC BOARD MEETING NO. 111 · FNQROC Planners Group meeting held on 6 February 2015 Annexure 15-20 ... 4.4 Develop contracts, facilitate tender evaluation and contract negotiation