CITY HALL 224 WEST BUFFALO NEW BUFFALO, MICHIGAN 49117 269/469-1500 FAX 269/469-7917

AGENDA FOR CITY COUNCIL SPECIAL MEETING

MAY 18, 2013, 9:00 A.M.

1. Call Meeting to Order & Pledge of Allegiance 2. Roll Call: Peterson, Murray, and Lawson (Shoemaker – resignation to be acted upon on May 21, 2013) 3. Public Comment (Sign-up sheet provided – Three-minute time limit enforced.) 4. Special Meeting Business (Resolutions require not less than three votes; City Charter, Section 7.2)

a. Appoint a new Council Member to replace Susan Maroko (term ending May 2014) b. City Clerk administers oath of office to new Council Member (new member joins meeting) c. Waterways Grant Agreement Addendum – resolution to approve d. Dredging from Bridge to Launch 2013 – Pay Application 1 e. Dredging Change Order No. 1 – resolution to approve f. Air conditioning – resolution to award quote g. Fire Dept. air packs – resolution to award quote h. City Council Rules of Procedure – resolution to approve

5. Adjourn

CITY HALL •••• 224 WEST BUFFALO •••• NEW BUFFALO, MICHIGAN 49117 •••• 269/469-1500 FAX 269/469-7917

REVISED NOTICE OF SPECIAL MEETING

The New Buffalo City Council will hold a Special Meeting. This meeting will be held on Saturday, May 18,2013, at 9:00 AM, in the Community Room at City Hall, 224 W. Buffalo St, New Buffalo, MI 49117. Special Meeting Business

a. Appoint a new Council Member to replace Susan Maroko (term ending May 2014)

b. City Clerk administers oath of office to new Council Member (new member joins meeting)

c. Waterways Grant Agreement Addendum – resolution to approve d. Dredging from Bridge to Launch 2013 – Pay Application 1 e. Dredging Change Order No. 1 – resolution to approve f. Air conditioning – resolution to award quote g. Fire Dept. air packs – resolution to award quote h. City Council Rules of Procedure – resolution to approve

This Special Meeting is accessible. Persons requiring auxiliary aides and services or other accommodations should contact our office at 269-469-1500.

Mayor Warren Peterson

City of New Buffalo

1

Clerk

From: Jen Deadman <jdeadmansearing@yahoo.com>

Sent: Wednesday, May 15, 2013 11:28 PM

To: Clerk; Rusty Geisler

Subject: Open Council Seat

May 15, 2013

I would like to once again be considered for the open City Council Seat. I had previously submitted a letter during the time Rich Shoemaker was appointed to fill the empty seat. Thank you, Jen Deadman 314 N. Berrien St. New Buffalo, MI 4917 269-469-5038 269-405-6717

D I A N E G I A N C A S P R O

City Council City of New Buffalo New Buffalo, Michigan Dear City Council members: Please accept my letter of intention to be considered for the position of City Counsel Member of New Buffalo. After living for many years in the Township of New Buffalo, my family and I moved in to the City last year. I have six children, and have been a part of this community for many years. I have a long-term interest in seeing our city prosper and develop. I have always believed that it is important to strike the correct balance between progress and traditional values. I understand that New Buffalo must not loose site of the fact that is home to many families, and that those families must be protected and provided for. Additionally, I also comprehend that the amount of revenue that tourists bring to local businesses is life sustaining, and that our community also holds a responsibly to that revenue. I believe that my corporate and personal background, and my dedication to ensuring the future of our community, qualifies me for this position and I respectfully ask for our consideration. Thank you. Sincerely, Diane Giancaspro

8 1 9 W M I c h I g a n S t N e w B u f f a l o M I 4 9 1 1 7

Page 1

DIANE GIANCASPRO 819 W. Michigan Street

New Buffalo, Michigan 49117 Mobile: 269-405-3644

Email: Dianegiancaspro@yahoo.com

1998-present GIANCASPRO PHOTOGRAPHY New Buffalo Owner

• Developed and expanded a small business that services a wide range of local clients • Produced high quality, large crew photo shoots for top end clients • Skilled at developing and executing brand focused advertising • Provided location and studio photography for advertising clients • Selected and hired creative subcontractors based on specific parameters • Generated location budgets for each assignments maintaining target margins • Provided extensive business development • Directed the creative team to implement the concept and meet the customers needs with 100%

satisfaction rating 2004-present RIVERS OF HOPE, INC New Buffalo Founder/Director

• Founded and executed a creative not-for-profit entity assisting children in Vietnam orphanages

• Developed and implemented all programs • Responsible for all fundraising initiatives to finance all programs • Oversee the program in art, photography, music, English, and crafts for 54 students • Recruites volunteers and manages all program logistics • Responsible for all governmental negotiations and credentials for both the United States

and Vietnam • Workes closely with each child to evaluate them for sponsorship opportunities

1988-1999 SILVER LINING GRAPHIC, INC Chicago, IL Executive Vice President

• Responsible for the entire creative staff of a large photography agency • Executive account supervision of the largest client base. • Responsible for the overall quality of photography produced by the studio • Produced large scale photo shoots involving mutilple locations and multiple crews • Established and monitored $5M corporate budget • Managed all of the hiring, termination, professional development and evaluation of all creative

personnel • Served as a member of the Board of Directors • Selected all subcontractors to insure the highest profit margins • Improved the operations of the business through the implementation of computer systems for

merchandise control and scheduling events • Implemented management training seminars and weekly meetings • Purchasing of all photographic equipment, computers and supplies • Personally handled accounts such as Spiegel Inc, Home Express, MAI Inc. • Agency Clients included: JCP Penny, Sears, Carson's, Smithsonian, Ballard Design, and many

more 1985 – 1988 Kranzten Chicago, IL Vice President of Marketing

• Managed of a team of account and creative personnel in the nation largest design, photography catalog agency

Page 2

• Developed strategies that lead to 200% sales growth in two years • Creative direction of all projects for the agencies top clients • Managed the sales, production and artistic personnel • Implemented new quality control of all work produced for our clients • Responsible for business development and account management of top clients • Developed advertising strategies with the creative team and client • Established protocols for account handling personnel • Developed successful deadline oriented team strategies • Marketing Group Clients: Spiegel Inc, Dillards, Home Express • Hiring, evaluation, professional development and termination of personnel

1985-1985 CENTER VIDEO CENTER Chica go, IL Advertising Director

• Managed the advertising department for a national chain of video and video equipment facilities • Responsible for all advertising materials and media buying for both retail and industrial divisions • Managed all advertising personnel • Extensive media buying including print, radio and some television • Negotiation and allocation of all coop funds • Managed an advertising budget in excess of $1M • Direct all creative resources to execute materials

EDUCATION 2011 – present PURDUE NORTH CENTRAL UNIVERSITY Westville, IN Pursuing BAS in Psychology– Chancellors honors

1981 – 1984 UNIVERSITY OF ILLINIOS Chicago, IL

MEMBERSHIPS • National Association of Women Business Owners • Founder: Rivers of Hope - Not for profit • Airline Ambassadors

SOFTWARE/SYSTEM SKILLS

• Proficient on both PC and Mac. • Familiar with most office, spreadsheet, creative and photographic software

1

Allyson Holm

From: Krametbauer, Chuck <Chuck.Krametbauer@sms-millcraft.us>

Sent: Thursday, May 02, 2013 12:20 PM

To: Rusty Geisler; Allyson Holm

Cc: Warren Peterson (wpetersonb@att.net)

Subject: City of Council

Dear City Manager of the City of New Buffalo and Company,

I Charles (Chuck) Krametbauer would like to take this opportunity to apply/request for the vacancy seat on the City

Council. I have sat on the Park’s Board for the City of New Buffalo twice now, once as member, once as the Chair for

almost a year, and now again as a member. I believe with my dedication and attention to detail I can assist and be a

strong benefit to the City of New Buffalo as New Buffalo moves forward.

I’m a native of New Buffalo and have lived in and out of the City limits for my entire live. I believe in New Buffalo and

those who run our City and it would be an honor if given the chance to be a part of that team.

May 21st

is the City’s next City Council meeting, I will be out of town for that meeting. I sit on the Board of Directors and

on the ballot for a Vice President position at my military high school. This is a yearly scheduled event which I have to

attend.

Thank you,

Chuck

With kind regards,

SMS Millcraft

Charles Krametbauer

Technical Service Division

Quality, Maintenance Manager

201 Mississippi Street

Gary, Indiana 46402

USA

Tel: +1(219) 880-0256

Mobile: +1(219) 746-4729

Fax: +1(412) 773-6299

E-Mail: chuck.krametbauer@sms-millcraft.us

Please visit our updated website at www.sms.millcraft.us

This e-mail message and its attachment(s) are confidential and are intended solely for the use of the addressee. If the

reader of this message is not the intended recipient, please note that any dissemination, distribution, copying, or other

use of this message or its attachments is prohibited. If you have received this message in error, please delete it and

notify the sender immediately.

1

Clerk

From: George Scarlatis <geosca@gmail.com>

Sent: Wednesday, May 15, 2013 8:09 PM

To: Clerk

Cc: Rusty Geisler

Subject: Re: Board alternate

Attachments: Resume 2013.doc

Dear Mr. Fellows and Mr. Geisler,

I just became aware of the vacancy on the city council and the special appointment meeting. I am interested in filling the vacated city council position and am attaching my resume. Please let me know if there are any other requirements or documentation that I need to provide in order to be considered for this position. Regards, George Scarlatis M.D., Ph.D. "What you take into your body, put on your skin, or have in your environment all affect your health, wellness, and safety—and that of your children"

George N. Scarlatis, MD, PhD 300 S. Taylor St.

New Buffalo, MI 49117 (269) 231-5410 ; (502) 212-2594

geosca@gmail.com

EDUCATION 2009-2010 National Retina Institute, Towson, MD Vitreoretinal Research Fellowship 2006–2009 University of Louisville, Louisville, KY Ophthalmology Residency 2001-2006 University of California, Los Angeles, CA

Doctor of Philosophy, Biomedical Engineering, June 2006 Certificate of Leadership, Bruin Leaders Project, April 2005

Certificate of Program Management (Awarded jointly from the Henry Samueli School of Engineering and Applied Science and the Anderson School of Management), May, 2006

2000-2001 Evanston Northwestern Hospital, Evanston, IL

Transitional Internship

1995–2000 Northwestern University Medical School, Chicago, IL Doctor of Medicine, May 2000

1992–1995 Northwestern University, Evanston, IL

Bachelor of Science, Biomedical Engineering;

Departmental Honors CERTIFICATIONS 1999 USMLE, Part I 2000 USMLE, Part II clinical knowledge 2009 Ophthalmology board-eligible

PROFESSIONAL POSITIONS Date Position held 2013-present Alternate Board Member: Zoning Board of Appeals City of New Buffalo, MI 2012-present Personal Health Consultant, HealthConnect New Buffalo, MI 2010-present President/CEO, Scarlet Phoenix Biomedical New Buffalo, MI 2009-2010 Clinical Advisor, Ocular Proteomics, LLC, Towson, MD 2002-2006 Consultant, Second Sight, LLC, Sylmar, CA 2000-2003 Editorial Board Member - E-Biomed: The Journal of Regenerative, Mary Ann Liebert Inc. 1996-2000 MCAT preparatory class instructor and tutor, Stanley H. Kaplan Educational Center, LTD., Chicago, IL HONORS AND AWARDS

Date Award 2010 National Institutes of Health-Small Business Innovation Research Grant (Ocular Proteomics, LLC.) 2004-2006 National Institutes of Health – Loan Repayment Program Fellow 2004-2006 UC Discovery Grant 2001-2003 NSF- Integrative Graduate Education and Research Traineeship Fellow

1995 Departmental Honors Program - Biomedical Engineering

(Northwestern University) 1995 Tau Beta Pi (National Engineering Honor Society) 1992-2000 Honors Program in Medical Education (Northwestern University) 1992-1995 Dean’s List (Northwestern University)

RESEARCH EXPERIENCE

2011 Currently in planning stages for participating in clinical studies to measure the safety and efficacy of products being developed by my company in collaboration with the Macular Degeneration Foundation and the College of Optometry at Pacific University in Forest Grove, OR.

2009-2010 Participated in various studies of vitreous proteomics at Ocular Proteomics, LLC. and the National Retina Institute. This involves correlating differences in the presence and levels of various proteins found in aspirated vitreal fluid based on clinical characteristics.

• Wrote SBIR grant application that was funded

• This proposal included Phase I/II trials and laid the groundwork for a future Phase III trial.

• Prepared protocol for this and other grant applications

• Monitored ongoing trials

• Analyzed and summarized clinical and basic science data from trials.

• As a small start-up company, Ocular Proteomics also gave Dr. Scarlatis business development assignments:

• Spoke with potential investors

• Attended business-oriented conferences and seminars

• Developed the corporate logo and other promotional materials.

• Other duties included • acting as the clinical member of cross-functional teams, maintaining familiarity

with new developments in ophthalmology through direct interactions with external experts, scientific meetings, and reading.

2006-2009 PI on 2 clinical studies during residency at the University of Louisville:

• Outcomes of Various Surgical Interventions for Orbital Fractures Secondary to Trauma

• Changes in Retinal Thickness After Vitreoretinal Surgery

2001-2006 Ph.D. dissertation at University of California, Los Angeles: retinal prosthetics.

1997 Laboratory Research at Northwestern University (with Theodore Krupin, MD) Patch clamping on non-pigmented ciliary cells as part of Glaucoma research. Also learned skills of experimental animal protocol, eye enucleation/dissection, cell cultures, etc.

1995 Laboratory Research at Johns Hopkins University’s Wilmer Eye Institute. Computer simulation of electrical stimulation of a single Retinal Ganglion Cell 1995 C99- Independent Course Study: Visual Cortex stimulating Neuroprosthetics.

(Unpublished paper) 1995 C99- Independent Course Study: Regeneration of Axotomixed Retinal Ganglion

Cells. (Unpublished paper)

PUBLICATIONS (peer-reviewed journals)

G. Scarlatis. “Optical Prosthesis: Visions of the Future.” Journal of the American Medical Association 283(17):2297, 2000 May.

R. J. Greenberg, T. J. Velte, M. S. Humayun, G. Scarlatis, E. de Juan. Computational Model of Extracellular Electrical Stimulation of the Retinal Ganglion Cell, IEEE Transactions on Biomedical Engineering. 46(5):505-14, 1999 May.

PROFESSIONAL SOCIETIES/LEADERSHIP POSITIONS

2007-2009 Member — House-Staff Council (University of Louisville) 2008-2009 Vice President

2007-2008 Resident Representative -University of Louisville Hospital Medical Board

2006 - Present Member — American Academy of Ophthalmology 2010 Advocacy Ambassador at the 2010 Mid-Year Forum

2006 Member — Vision Sciences Society

2005 Member — Society for Neuroscience

2004-05, 2009, 2010 Member — The Association for Research in Vision and Ophthalmology

2001 - 2006 Member — Biomedical Engineering Society 2003-2004 Secretary

2001 - 2006 Member — UCLA Engineering Graduate Student Association 2004 - 2005 President 2003 - 2004 Director of Activities

1997 - 2000 Member — American Medical Students Association

1996 - 1999, 2001 Member — American Medical Association

. 1996 - 1999 Member — American College of Physicians

1995 - Present Member — National Order of the Engineer

1994, 2004 - 2005 Member — Institute of Electrical and Electronics Engineers (IEEE) OTHER SKILLS Foreign Languages: Basic conversational Modern Greek and Spanish Intermediate Computer Skills (programming languages, many applications, etc.)

CITY COUNCIL RULES OF PROCEDURE Per the City Charter, Section 3.9, the City Council is authorized to determine their own rules, so long as such rules conform to the requirements found in State law and the City Charter. The following Rules of Procedure are a compilation of existing rules and procedures found in the City Charter, State law, previous resolutions of the City Council, and existing practices. These rules were compiled to assist new members in learning how to govern, and to assist experienced members with quick reference answers. These Rules of Procedure were adopted by resolution of the City Council on May 18, 2013. 1. Regular Meetings As established by the City Charter, Section 3.4, as amended, the City Council has set the third Tuesday of each month to be regular meeting date. Regular Meetings shall be at 6:30 PM, held in the Community Room at City Hall, 224 West Buffalo Street, New Buffalo, MI 49117. If the time set for the holding of a regular meeting of the Council shall be a holiday, the regular meeting shall be held at the same hour and place on the next secular day which is not a holiday. If the date, time, and/ or location are not available for a reason other than a holiday, the Calling a Special Meeting procedure in Rule 2 below shall be followed. 2. Calling a Special Meeting As established by the City Charter, Section 3.5, as amended, “Special meetings of the City Council shall be called by the Clerk on the written request of the Mayor, or any two members of the Council on at least eighteen (18) hours written notice to each member of the Council, served personally or left at his [or her] usual place of residence….” All requirements of the Open Meetings Act must also be followed. 3. Business at Special Meetings As established by the City Charter, Section 3.6, “No business shall be transacted at any special meeting of the Council unless the same has been stated in the notice of such meeting. However, any business which may lawfully come before a regular meeting may be transacted at a special meeting if all the members of the Council present consent thereto and all the members absent file their written consent.” 4. Notification of Meetings Notification of meetings shall be compliant with the Open Meetings Act and Freedom of Information Act. Currently such requirements and City practices include transmitting notices of meetings to City Council Members, interested persons who have requested copies of such notices, posting such notices on both the interior and exterior public notice boards, and posting the meeting on the homepage of the City’s official website – all at least eighteen (18) hours before the meeting. 5. Meeting Attendance As established by the City Charter, Section 3.10, “Absence from three consecutive regular meetings shall operate to vacate the seat of a member [of the City Council] unless the absence is excused by the Council by resolution setting forth such excuse and entered upon the journal [of Minutes.]” 6. Meeting Packets City Council meeting packets, and agendas, shall be created by City staff, at the direction of the City Manager. Meeting packets, and agendas, for regular meetings shall be transmitted to City Council

Members on the Friday before the regular meeting date. Meeting packets, and agendas, for special meetings shall be transmitted to City Council Members at least eighteen (18) hours before the meeting. Meeting packet material not available by the meeting packet transmittal deadline may only be reviewed during the regular or special meeting if consent is given by the City Council. Non-confidential meeting packet material shall be posted on the City’s website at least eighteen (18) hours before the meeting. 7. Agenda Preparation As applicable, the following agenda order shall be used to conduct regular meetings:

1. Oath of Office New Council Member (Only the first regular meeting after a Council Election) 2. Call Meeting to Order & Pledge of Allegiance 3. Roll Call 4. Approval of Agenda 5. Organizational Meeting Business (Only the first regular meeting after a Council Election)

a. Accept City Council Member resignations (if any) b. Appoint replacement City Council Members (if needed; at the discretion of the Council) c. Appoint Mayor (City Clerk administers oath of office; Mayor conducts rest of meeting) d. Appoint Mayor Pro Tem (City Clerk administers oath of office)

6. Consent Agenda – Resolution to: a. Approve City Council Minutes b. Pay bills for the month c. Receive monthly reports (e.g., Treasurer, Exempt Overtime, Police, and Water) d. Receive monthly minutes (e.g., Planning Comm., ZBA, Harbor Comm., and Library Board) e. Other routine business approved by unanimous consent of the City Council

7. Public Comment & Presentations/Recognitions Sign-up sheet provided – Three-minute time limit enforced.

8. Public Hearing & Subsequent Council Action 9. Old Business 10. New Business 11. Miscellaneous

a. Board Resignations b. Appointments & Re-Appointments c. FYI – Vacant positions d. LRSB & Pokagon Fund Updates & Subsequent Council Action e. Correspondence f. Department Reports & City Manager Report

12. Council Comments 13. Closed Session (if applicable, and with a resolution stating reason, per Open Meetings Act) 14. Adjourn

8. Voting Votes shall be called by the presiding officer after a motion, a second, and an opportunity for discussion. First, the presiding officer shall call for a voice vote of City Council Members in favor of an action, with Members in support then indicating so. Then the presiding officer shall call for a voice vote of Members in opposition to such action, with Members in opposition or wishing to abstain indicating so. If any Members indicated opposition or abstention, the presiding officer would instruct the City Clerk to conduct a roll call vote, with the Mayor being roll called last. Upon each Member’s name being called, each member shall indicate “yes,” “no,” or “abstain.” Members present who do not abstain nor indicate a vote against a proposed action shall have their vote recorded as in favor of the proposed action.

As established by the City Charter, Section 3.9, “… The vote upon the passage of all ordinances and upon the adoption of all resolutions shall be taken by "Yea" and "Nay" vote and entered upon the records. No member shall vote on any question in which he is financially interested (other than the common public interest) or any question concerning his own official conduct, but on all other questions each member of the Council who shall be recorded as present shall vote on all questions decided by the Council unless excused by the unanimous consent of the other members present….” 9. Public Hearings As established by the City Charter, Section 8.4, “A public hearing on the budget shall be held before its final adoption at such time and place as the Council shall direct, and notice of such public hearing shall be published at least one week in advance by the Clerk. A copy of the proposed budget shall be on file and available to the public for inspection during the office hours at the office of the Clerk for a period of not less than one week prior to such public hearing.” The City Council shall other public hearings in conformance with applicable laws or other germane requirements. 10. Parliamentary Procedure The City Council shall follow Robert’s Rules of Order for all parliamentary procedures not otherwise covered by State law, the City Charter, City Ordinances, or resolutions approved by the City Council. 11. Conduct of Meetings As established by the City Charter, Section 3.16, ‘Duties of Mayor and Mayor Pro Tem,’ the Mayor, or in his or her absence the Mayor Pro Tem, is the “conservator of the peace,” and is responsible for suppressing “disorderly conduct.” The decorum of council members shall be kept civil. Council Members shall address and treat each other with respect. 12. Public Participation As established by the City Charter, Section 3.7, “All regular and special meetings of the Council shall be open to the public and rules of order of the Council shall provide that citizens shall have a reasonable opportunity to be heard.” During the Public Comments period of a meeting, members of the public have a three-minute time limit. At the discussion of the presiding officer, this time limit is enforced. The public shall address their comments to the City Council as a whole, mas mediated by the presiding officer. 13. Minute Preparation As established by the City Charter, Section 4.6, “The City Clerk shall be Clerk of the Council. He [or she] shall attend all meetings of the Council and shall keep a permanent journal in the English language of its proceedings [meeting minutes.]” In the absence of the City Clerk, the Deputy Clerk shall act as Clerk of the Council. Meeting minute preparation shall conform to the requirements of the Open Meetings Act. 14. Committees As established by the City Charter, Section 3.11, “There shall be no standing committees of the Council.” The City Council may, by resolution, establish advisory ad-hoc committees, with a defined scope and purpose, and established duties and responsibilities for the committee members. All recommended actions by such ad-hoc committees shall be reported to the City Council, who may, at their discretion, adopt, revise, or not adopt such recommendations. Not more than two City Council Members shall be appointed onto a single committee, board, commission, or similar body.

15. Resolutions and Ordinances As established by the City Charter, Section 7.2, “All official action of the Council shall be by ordinance or resolution adopted by not less than three members of the Council, unless otherwise required by law. All actions of the Council which do not constitute ordinances shall be deemed to be resolutions. Action by resolution shall be limited to matters required or permitted to be so done by law or pertaining to the internal affairs or concerns of the City government. All other acts of the Council and all acts carrying a penalty for the violation thereof, shall be by ordinance. Each ordinance shall be identified by a short title and by a number, and by a code section number when the codification of the ordinances is completed.” See City Charter, Chapter 7, for more requirements regarding ordinances.