Agenda for Council for the Town of Parry Sound · 6/21/2016 · That Council accepts the 2015 Annual Investment Report, attached as Schedule "A", in accordance with the Town's Investment

1

Agenda for Council for the Town of Parry Sound

June 21, 2016

Every effort has been made to ensure that the documents produced by the Town of

Parry Sound included in this Council Agenda, are AODA compliant. (Accessibility for

Ontarians with Disabilities Act). Third party documents included in this Council Agenda

may not be AODA compliant but alternate formats are available upon request at the

Town Office at 705-746-2101.

The Corporation of the Town of Parry Sound

Council Meeting Agenda June 21, 2016

1

Agenda

Date:

June 21, 2016

Time:

7:00 (6:00 p.m. - Closed)

Location:

52 Seguin Street, Parry Sound, Ontario - Access off Gibson Street

Members Present:

Staff Present:

Presentations:

None.

Resolution 2016 - 132

Moved by Councillor

Seconded by Councillor

That pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as

amended, the Council of the Corporation of the Town of Parry Sound move to a meeting

closed to the public in order to address a matter(s) pertaining to:



2

c) a proposed or pending acquisition or disposition of land for municipal or local

board purposes. (Potential Development Project)

1. Agenda

1.1 Additions to Agenda/Notice of Motion

1.2 Prioritization of Agenda

1.3 Adoption of Agenda

Moved by Councillor


That the Council agenda for June 21, 2016 be approved as circulated.

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof

2. Public Meeting

3. Minutes and Matters Arising from Minutes

3.1 Adoption of Minutes

Moved by Councillor


That the Minutes from the Regular Council meeting held June 7, 2016 be approved as

circulated.

3.2 Questions of Staff



3

4. Correspondence

4.1 Allan Edward, resident

Re: Has many concerns about the project at the former William Beatty School.

Response attached.

4.2 AMO Watchfile - June 2, 2016

Re: Municipal Industry News

4.3 FONOM News Release

Re: FONOM Pleased that Northern Liberal MPPs will Hold Cabinet Positions

5. Deputations

5.1 Geoff West, former resident

Re: Vision for Parry Sound and suggestions for Affordable Housing 10 mins.

5.2 Dustin Turner, Regional Economic Development Officer 10 mins.

Re: Introduction



4

6. Mayor & Councillors' Reports

7. Ratification of Matters from Closed Agenda

8. Consent Agenda

8.1 Lower Fuel Prices

Resolution 2016 -

Moved by Councillor


Be it resolved that the Council of the Town of Parry Sound hereby support the resolution

passed by the City of Timmins and the Town of Ganaoque and encourage the

Government of Ontario to regulate fuel prices to the levels that are affordable and

profitable as in jurisdictions within Ontario that have lower fuel prices.

8.2 New Building Canada Fund - Definition of Local and Regional Airports

Resolution 2016 -

Moved by Councillor


Whereas the Town of Parry Sound is a member of the Parry Sound and Area Municipal

Airport Commission (PSAMAC); and

Whereas under the current definition within the National Airports Policy over 50% of

essential Local and Regional Airports are ineligible for funding under the New Building

Canada Fund and are left with aging aircraft maneuvering infrastructure;



5

Therefore, Be It Resolved That Council for the Town of Parry Sound endorses the letter

from the PSAMA Manager, Neil Pirie, attached as Schedule "A", requesting the review

of this definition as it pertains to the New Build Canada Fund; and

That this resolution be forwarded to Tony Clement, M.P. Parry Sound-Muskoka, the

West Parry Sound Area municipalities, the Federation on Northern Ontario

Municipalities (FONOM) and the Ontario Small Urban Municipalities (OSUM), for their

support.

9. Resolutions and Direction to Staff

9.1 Finance and POA Court Services

9.1.1 2015 Investment Report

Spokesperson: Trevor Pinn, Director of Finance and POA Court Services

Resolution 2016 -

Moved by Councillor


That Council accepts the 2015 Annual Investment Report, attached as Schedule "A", in

accordance with the Town's Investment Policy.

9.1.2 2015 Reserve and Reserve Fund Report


Resolution 2016 -

Moved by Councillor




6

That Council receives the 2015 Reserve and Reserve Fund Report, attached as

Schedule "A", in compliance with the Town's Reserve and Reserve Fund Policy.

9.2 Public Works

9.2.1 Tender - Emily Street Reconstruction

Spokesperson: Peter Brown, Director of Public Works

Resolution 2016 -

Moved by Councillor


That upon the recommendation of C.C. Tatham and Associates, Council award the

tender for Emily Street Reconstruction to Fowler Construction Company Limited, in the

amount of $4,343,396.16 plus HST, this tender being the lowest tender of three (3)

tenders received.

9.3 Development and Leisure Services

9.4 Emergency and Protective Services

9.5 Administration

9.5.1 West Parry Sound Area Joint Municipal Meeting

Spokesperson: Rob Mens, C.A.O.

Resolution 2016 -

Moved by Councillor


That upon the recommendation of the REDAC Marketing Sub-committee, Council of the

Town of Parry Sound agrees to attend a joint meeting of the participating Councils to



7

receive the Regional Marketing Plan presentation and to vote on the adoption of the

Plan and,

That upon the recommendation of the Tourism Steering Committee, the Tourism

Summit Report be added to the WPS Area municipalities joint meeting agenda

with a recommendation seeking the WPS Area municipalities’ support to hire a tourism

person and implement recommendations in the report.

9.6 Other Business

9.6.1 Business Welcome Team Program Outline

Spokesperson: Councillor Saulnier

Resolution 2016 -

Moved by Councillor


That the terms of reference for the Business Welcome Team be approved, as Schedule

"A" attached.

10. By-laws

10.1 Finance and POA Court Services

10.1.1 Approval of Funding Agreement - Provincial Gas Tax


By-law 2016 - 6641

Being a By-law to authorize the execution of a Letter of Agreement between Her

Majesty the Queen in right of the Province of Ontario, represented by the Minister of



8

Transportation for the Province of Ontario (the "Ministry") and the Town of Parry Sound

(the "Municipality") Related to Funding Provided by the Province of Ontario (the

"Province") to the Municipality under the Dedicated Gas Tax Funds for Public

Transportation Program.

10.1.2 By-law to specify claw back percentages for 2015 property taxes


By-law 2016 - 6642

Being a By-law to Specify the "Claw-back Percentages" in Respect of Properties in the

Commercial Class for 2016 Taxation Year.

10.2 Public Works

10.3 Development and Leisure Services

10.4 Emergency and Protective Services

10.5 Administration

10.6 Other Business

10.6.1 Confirming By-law

By-law 2016 - 6643

Being a By-law to confirm the proceedings of Council.

11. Adjournment



9

Personal Information collected in Section 2. Public Meeting, Section 4. Correspondence

and/or Section 5. Deputations is collected under the authority of the Municipal Freedom

of Information and Protection of Privacy Act (MFIPPA), Section 21. (1) c and will be

used to create a record available to the general public.

04.1 a)

From: AMO Communications [mailto:[email protected]] Sent: June-02-16 10:01 AM To: Jackie Boggs <[email protected]> Subject: AMO Watch File - June 2, 2016

AMO Watch File not displaying correctly? View the online version | Send to a friend Add [email protected] to your safe list

June 2, 2016

In This Issue - AMO launches redesigned website.- 2016-18 Board of Directors: Call for Nominations.- New certified stock for vital events in Ontario.- Media relations training starts soon.- The Next Generation of Human Services.- Main stage speaker line up for AMO Conference.- Circle December 2 on your calendars.- Online learning for the busy municipal councillor.- Complimentary webinar: Citizen Complaint Management.- Announcing LAS’ 4th Annual Risk Management symposium.- Save on municipal group benefit costs with LAS.- Careers with York Region, London, Simcoe, Springwater, Barrie and Springwater.

AMO Matters AMO is very excited to announce the launch of our newly designed website. Our new and much improved website is now available. We believe you will find the redesigned site to be much more streamlined, mobile friendly and AODA compliant.

Please be advised that in accordance with the Association’s governing by-law, the Secretary-Treasurer is requesting nominations to the 2016-18 AMO Board of Directors. A completed Nomination Form and supporting material must be received no later than 4:00 p.m. Friday, June 24, 2016.

Provincial Matters The Office of the Registrar General has announced a change in the paper stock Ontario uses for certified copies of birth, marriage, change of name, stillbirth and death registrations. The new stock will incorporate security enhancements to make certified copies more difficult to reproduce and provide additional methods to verify their authenticity.

AMO, LAS and ROMA Events Learn to recognize what makes news and why through AMO’s Media Relations Training this summer/fall season. This training will better prepare you and your municipality for the media spotlight, on good days and bad. Find out more and register today.

The Next Generation of Human Services will look at Basic Income Guarantee; Affordable Housing Innovation; Community Well-Being; Precarious Employment and more. Join AMO and OMSSA at the 2016 Human Services Symposium on September 22 at the Hilton Garden Inn Vaughan. Register today, space is limited.

Who’s on the main stage at the AMO Annual Conference, August 14-17 at Caesars Windsor? Find out

04.2

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who and what they’ll be speaking to on our site today and take a moment to register. This is an event you don’t want to miss. Circle December 2nd on your calendars and get ready for the 2016 Ontario West Municipal Conference. Registration and details will be posted shortly. Online learning should be a part of every councillor’s professional development plan. The re-designed AMO Online Learning Portal (AMO-OLP) has courses on: Land Use Planning; Asset Management; Municipal Councillor Financial Literacy and coming soon Municipal Property Assessment and Taxation. Learn more about the courses and how you can start learning today! Join AMO, Microsoft and Adoxio for a webinar on June 28th at 11 am EST, to learn how municipalities just like yours can provide efficient, streamlined, online solutions for neighborhood concerns. Join LAS and Frank Cowan Company to develop leadership related to managing and controlling the cost of risk for your municipality and enhance your risk management strategies for the future. The Risk Management Symposium, September 27 & 28, 2016 - don’t miss this event. LAS Lower rates, flexible plan design, enhanced coverage levels and extended rate guarantees for all new enrolments. Discover all the benefits of the LAS Group Benefits Program. Get your free, no obligation quote today. Careers Manager, Early Intervention Services #19100 - York Region. Department: Community and Health Services, Social Services Branch. Location: Richmond Hill. Please apply on-line at York Region Careers by June 6, 2016, quoting competition number 19100. Specialist II, Government and External Relations - City of London. Posting for: City Manager's Office. File Number: M-33-16E. For a complete job description and to apply on-line, please visit City of London Current Openings and click on Current Job Openings. Closing date for applications: Friday, June 10, 2016. Manager, Housing Programs - County of Simcoe. Reference Code: 16-EXT-02-345. Closing Date: June 10, 2016. To apply for this position, please visit Simcoe County Careers.

Director of Fire and Emergency Services - Township of Springwater. Resumes will be accepted until 12:00 noon, Friday, June 17, 2016. Resumes can be faxed, mailed, dropped off or emailed to: Director of Fire and Emergency Services Competition. Attn: Erin DeVreede; [email protected]. Fax: 705.728.6957.

Supervisor of Investment and Debt Management - City of Barrie. Please submit your resume electronically by quoting file #E-16-15 Supervisor of Investment and Debt Management (MS Word format only; quote file number in subject line), by Monday, June 13, 2016 to: E-mail: [email protected]. Manager of Financial Services/Treasurer - Town of South Bruce Peninsula. Full Time - Two Year Contract. Resumes will be accepted by Angie Cathrae, Manager of Legislative Services/Clerk, until 11:00 a.m., June 14, 2016. Email: [email protected]. About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter! AMO Contacts AMO Watch File Team, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs

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88RiversideDrive,Kapuskasing,ONP5N1B3Tel:(705)337‐4454Fax:(705)337‐1741Email:[email protected]:www.fonom.org

Forimmediaterelease:

FONOMPleasedthatNorthernLiberalMPPswillHoldCabinetPositions

June 14, 2016 – Kapuskasing, ON ‐ The Federation of Northern OntarioMunicipalities (FONOM) is pleased that all four Northern Liberal MPPs will holdimportantCabinetportfoliosasannouncedyesterdaybyPremierKathleenWynneatQueen’sPark.ThemassivemidtermCabinetshufflesawtheadditionofsevennewmembersoftheExecutive Council, Ministries reconstructed and renamed, and a push for genderparity,with40percentofCabinetnowbeingrepresentedbywomen.The Honourable Michael Gravelle will remain as the Minister of NorthernDevelopmentandMines,aportfoliohehasheldforseveralyears.AsanMPPfromThunderBay–SuperiorNorth,heknowstheissuesinsideandout.“Wearepleasedtohavethecontinuityofleadershipwithinthisportfolio.MinisterGravelleisatruechampion forNorthernOntarioand isalwaysavailable to listen toour issuesandconcerns,”saidMayorAlanSpacekofKapuskasingandPresidentofFONOM.“Whilewearedisappointed thatMinisterMaurowillno longerbe theMinisterofNaturalResourcesandForestry,aportfoliowhichisofutmostimportancetoFONOMandonethatMaurotrulyunderstands,wearepleasedtohavehimastheMinisterofMunicipal Affairs,” said Spacek. The MPP for Thunder Bay – Atikokan held theportfolioforashorttimein2014andisalsoaformerThunderBayCityCouncillor.“Weareconfidenthecanappreciatethechallengesfacingmunicipalities,particularlyintheNorth,”continuedSpacek.MinisterDavidOraziettiwhorepresentstheridingofSaultSte.MariemovesintohisnewrolewiththeMinistryofCommunitySafetyandCorrectionalServices.ThiswillbeacriticalfilemovingforwardastheProvincehasbeenconsultingextensivelyinanefforttomodernizethePoliceServicesActtoreflectthecurrentnatureofpolicing.PolicinghaschangedsignificantlysincetheActwaswrittenmorethantwodecadesago. In 2015, the Policing Modernization Task Force of the Association ofMunicipalities of Ontario (AMO) released a report with key recommendations toupdatethePoliceServicesAct.AsChairoftheTaskForce,PresidentSpacek,alongwith AMO, are looking forward to further discussion with the Ministry on theimplementationoftherecommendations.

88RiversideDrive,Kapuskasing,ONP5N1B3Tel:(705)337‐4454Fax:(705)337‐1741Email:[email protected]:www.fonom.org

SudburyMPP,GlennThibeault,waspromotedtotheExecutiveCouncilwiththetitleof Minister of Energy. Energy costs continue to hurt municipalities, families andresource based industries. “We are pleased that this portfolio will be led by aNorthernerthattrulyunderstandstheenergycostsinourregion,”saysSpacek.There were several Ministers that retained their portfolios including Minister ofHealth and Long‐TermCare, Hon. EricHoskins;Minister of Agriculture, Food andRural Affairs, Hon. Jeff Leal; Minister of Transportation, Hon. Steven Del Duca;MinisterofEnvironmentandClimateChange,Hon.GlenMurray;andtherebrandedMinistryofEconomicDevelopmentandGrowth,Hon.BradDuguid.WearelookingforwardtocontinuingtoworkwithCabinettoensurethatNorthernOntarioisprosperousforgenerationstocome.

‐30‐

ForMoreInformation:MayorAlanSpacekPresidentofFONOM7053350001

The Corporation of the Separate Town of Gananoque

MOTION I RESOLUTION OF COUNCIL

DATE: June 7, 2016 MOTION NO. 2016 - I :SO MOVED BY:

SECONDED BY:

Be it resolved that the Council of the Town of Gananoque hereby support the resolution passed by the City of Timmins and encourage the Government of Ontario to regulate fuel prices to the levels that are affordable and profitable as in jurisdictions within Ontario that have lower fuel prices.

Carried:

Defeated:

Tabled I Deferred:

Mayor, Erika Demchuk

MAs. 246- When a recorded vote is requested , the Clerk will call for each Councillors vote (Yea or Nay), mark the recorded vote as indicated by the member, and announce whether the motion is carried or defeated. The Mayor will then sign the motion.

RECORDED VOTE: Yea Nay

Fletcher D

Warren A.

Jansen J. Girling J. Hayes J. Brooks B. Demchuk E

TOTALS

Page 1 of 1

08.1

97 Airport Rd. Seguin, ON P2A 2W8 P: 705-378-2897 F: 705-378-5492 [email protected] www.parrysoundairport.ca

To: The Honourable Amarjeet Sohi, Minister of Infrastructure and Communities

From: Parry Sound Area Municipal Airport

Date: May 12, 2016

Re: The New Building Canada Fund, specifically the definition of Local and Regional Airports

On behalf of the Parry Sound Area Municipal Airport, I am writing you with the request that the definition of Local and Regional Airports be reviewed as it pertains to the New Build Canada Fund. As you are aware the National Airports Policy was introduced in 1994. Since then local government has been burdened with the costs of maintaining their airports. Runways and taxiways that were rehabilitated with the transitional funding available, 22 years ago, during the download process have reached the end of their useful life.

Parry Sound Airport is very thankful for the funding it has received over the years to upgrade infrastructure to create employment here on field resulting in this airport becoming a regional economic hub, however these funds are not applicable to the vital piece of aerodrome infrastructure - the runway and taxiways.

Local and regional airports are defined as those sites having scheduled passenger traffic, not located in the national capital or a provincial/territorial capital and not classified by Transport Canada as an Arctic or remote airport. By way of this definition over 50% of essential Local and Regional Airports are ineligible and left with aging aircraft maneuvering infrastructure.

As a member of the Community Airports Group Ontario (CAGO) it is abundantly clear that many vital local airports are faced with this same challenge. Without the ability to participate in these types of funding programs some airports are forced to operate with unsafe, antiquated runway surfaces and the discussion then becomes whether or not keep the airport open. The closing of any of these necessary airports would be detrimental, not only to the economic growth in which these funding programs are based but also the inability for emergency services to efficiently access the community such as Air Ambulance, OPP, Search and Rescue, Canadian Forces and Forest Fire Suppression.

Thank you in advance for your consideration on this matter.

Neil Pirie Airport Manager

08.2


Council Report and Recommendation

Open or Closed Agenda:

Open

Section 239 (2), Municipal Act, Subsection:

n/a

Council Meeting Date:

June 21, 2016

Subject:

2015 Investment Report

TOMRMS File Number:

F12 - Investments (Annual Investment Report)

Spokesperson(s) Name and Title:

Trevor Pinn, CPA, CA - Director of Finance and POA Court Services

Department:

Finance

09.1.1

2

Report Recommendation

By-Law:

Resolution:

That Council accepts the 2015 Annual Investment Report, attached as Schedule "A", in

accordance with the Town's Investment Policy.

Direction (For Direct Staff Follow-Up):

Direction (For Open Council Resolution):

Direction (For Open Council By-law):

Purpose:

To meet the annual reporting requirement to Council for the Town's investments as at

December 31, 2015.

Identify Relationship to Strategic Priorities:

Core Service - Yes

Key Performance Objectives (KPOs) - No

New Service, Project or Program - No

Does This Item Relate to Council’s Strategic Priorities? - Our Community

3

Background/Report:

In accordance with the Town's Investment Policy, established via By-law 2015-6492, the

Treasurer shall report to Council annually regarding the Town's investment portfolio by

June 30th of each year.

The report is attached and will be placed on the Town's website.

Advantages and/or Disadvantages of Recommendation:

Meets the annual policy requirement to report to Council.

Alternatives:

Do not accept the report

Cost/Financial Impact:

n/a

Included in Current Budget:

n/a

Attachments:

Attachment #1 - Schedule A (2015 Investment Report)

(Accessible format available upon request)

CAO’s Comments

Recommends Council Approval:

Yes

4

Recommends Council consider staff recommendation with the following comments:

This is an information report only.


2015 Annual Investment Report In January 2015, the Town of Parry Sound reviewed and revised its Investment Policy.

This policy requires that the Treasurer for the Town reports to Council on an annual

basis by June 30th the state of the Town’s investments.

1 SECURITIES HELD

The individual securities held by the Town consist of:

• Bank accounts held with Canadian chartered banks (Bank of Nova Scotia)

• Loan to the West Parry Sound District Museum

• Investment in Lakeland Holdings Inc.

The bank accounts, at December 31, 2015, are held with the Parry Sound branch of the

Bank of Nova Scotia (Scotiabank). There is currently no liquidity risk as funds are not

locked into fixed term financial instruments, this results in a modest rate of return.

In 2015, the rate of return on the Town’s bank accounts varied from 1.35% in January to

0.95% in December for CIBC and from 1.2% in September to 1.05% in December for

Scotiabank. These rates were resulting from economic factors in the market. It should

be noted that in 2014, the rate started at 1.02% and ended at 1.35%, so these rates at

the end of 2015 are similar to 2014 rates.

The investments not held with the chartered banks are not easily liquidated to cash to

meet the current needs of the municipality. However, the return is higher; the

investment in Lakeland Holdings Ltd had a return of 3.1% whereas the loan to the

Museum is Prime -1% rather than Prime-1.65%.

09.1.1-ATT#1


2 REALIZED AND UNREALIZED GAINS

Due to the fact that all investments, held at December 31, 2015, are either cash, loans,

or an investment in a non-traded company (Lakeland Holdings), there are no unrealized

gains resulting from these investments.

An unrealized gain is a result of the increase in the market value of an investment which

could be realized if the investment was sold. For example, if you purchased shares in

BCE for $1/share and it is now worth $2/share you have an unrealized gain of $1;

however you don’t actually have that extra money until you sell your share and realize

the gain.

3 PORTFOLIO MIX

Of the Town’s investment portfolio 75.9% are held in bank accounts with chartered

banks. The loan to the West Parry Sound District Museum represents 0.1% of the

Town’s portfolio and the investment in Lakeland Holdings represents 24.0% of the

overall portfolio.

All of the investments, except for Lakeland Holdings, are considered short term in

nature as they are due within 1 year, on demand or are without fixed repayment terms.

All bank accounts may be accessed at any time without restriction.

The Bank account balance consists of:

• $12,094,940 in the general operating bank account which includes the general

fund and the reserves (NOT reserve funds);

• $276,541 held in trust for cemeteries and memorial gardens; and

• $6,120,760 held in reserve funds.


4 PORTFOLIO SUMMARY

The Town’s portfolio consists of general funds, trust funds, reserve funds and other

investments.

4.1 GENERAL FUND Investments included in the general fund consist of:

Investment Balance at December 31, 2015

2015 Investment Income

General Fund $12,094,940 $155,942.82

4.2 TRUST FUNDS Investments included in the trust funds are not available for general Town use and

consist of:



Sylvan Acres Cemetery $164,249.49 $1,927.06

Hillcrest Cemetery 110,968.37 1,318.19

Trinity Memorial Garden 1,323.29 17.82


4.3 RESERVE FUNDS Investments included in reserve funds may not be available for general Town use as a

result of contractual obligations or legislative restrictions. Investments consist of:



Capital Asset Legacy Fund $2,065,750.37 $27,176.39

Capital Replacement Reserve Fund

393,584.20 4,795.83

Lot Levy 85,429.72 1,034.11

Development Charges 17,529.02 212.19

Waterworks 92,753.13 1,090.60

Municipal Property and Parkland

112,497.35 1,598.75

Parking 281,995.20 5,135.42

Sewer Development 89,397.92 1,049.98

Pool – In Trust 44,122.66 534.09

Land Ambulance – Severances 536,226.24 6,490.92

Land Ambulance – Cross Border

1,089,539.79 8,684.22

Land Ambulance – Capital 813,649.50 10,640.22

Fire Training 7,472.17 36.40

WPS Association 1,399.54 16.94

Smelter Wharf 289,667.59 2,669.85

Bobby Orr Hall of Fame 141,922.89 1,717.94

Treetops Community Forest 31,949.13 29.38

Public Transit Gas Tax 25,873.20 955.23


4.4 OTHER INVESTMENTS Other investments are not bank accounts. They consist of:



Loan to West Parry Sound District Museum $25,000.00 $446.79

Investment in Lakeland Holdings Ltd. 5,855,104.00 179,318.08

5 STATEMENT OF COMPLIANCE

In my opinion, all investments were made in accordance with the investment policies

and goals adopted by the Town of Parry Sound and are in compliance with the

Municipal Act.




Open


n/a


June 21, 2016

Subject:

2015 Reserve and Reserve Fund Report

TOMRMS File Number:

F20 - Reserves and Reserve Funds (Annual Reports)



Department:

Finance

09.1.2

2


By-Law:

Resolution:

That Council receives the 2015 Reserve and Reserve Fund Report, attached as

Schedule "A", in compliance with the Town's Reserve and Reserve Fund Policy.




Purpose:

To report on the reserve and reserve fund balances for the year ended 2015 in

compliance with the reporting requirements of the Reserve and Reserve Fund Policy.


Core Service - Yes




3

Background/Report:

In August 2014, Council adopted a Reserve and Reserve Fund Policy which outlined

the processes, procedures and reporting requirements for reserves and reserve funds.

The report outlines the balances as at December 31, 2015 for the Town's reserves and

reserve funds. This year staff have added a projected balance based on the 2016

budget, as well as known (as at June 6, 2016) additional changes to the reserve and

reserve funds through Council approved resolutions in 2016.


1. Provides financial knowledge to members of Council and the public, regarding the

state of our reserves and reserve funds.

Alternatives:

Do not accept


n/a


n/a

Attachments:

Attachment #1 - Reserve and Reserve Fund Report for the Year Ended December 31,

2015


4

CAO’s Comments


Yes


This an information report only.

1

2015 Annual Reserve and Reserve Fund Report In August 2014, the Town of Parry Sound adopted a new Reserve and Reserve Fund Policy. This policy requires that the Treasurer for the Town reports to Council on a quarterly basis with an update of the Reserve and Reserve Funds. This annual report is a more detailed update with balances as at December 31, 2015.

1 RESERVES VS RESERVE FUNDS A "Reserve" is an allocation from net revenues that makes no reference to any specific asset and does not require the physical segregation of money. They are established primarily for the purpose of providing working funds. A reserve cannot have a revenue or expense of itself.

A "Reserve Fund" is a fund that is segregated and restricted to meet a specified purpose and includes both an obligatory reserve fund and a discretionary reserve fund. Obligatory Reserve Funds are required by legislation or agreement and are for works to be undertaken on behalf of the contributor.

If Council wishes to reallocate funds from a reserve it can do so through a resolution. Using reserve funds for a purpose other than what is stipulated in the Reserve Fund establishing by-law requires an amendment or revocation of that by-law.

2 RESERVES The Town has established 28 reserves with a total balance of $10,997,034 as at December 31, 2015. The reserves can be classified as follows:

• 6 reserves established for the replacement of capital assets with a total balance of$1,511,094;

• 2 reserves established to provide working capital and tax rate stabilization with a totalbalance of $2,342,913;

• 2 reserves established for the water and wastewater system with a total balance of$5,379,246; and

• 18 reserves established for funding operational requirements with a total balance of$1,763,781.

In 2015, the Town established five major capital asset replacement reserves. These reserves will be utilized ongoing into the future as part of the asset management plan and long term financial strategy. Funds will be contributed into the account in order to smooth the impact of any large capital replacements, and withdrawn as necessary to fund the asset replacement. This was first utilized in 2016’s budget for fleet and IT infrastructure.

09.1.2-ATT#1

2

2.1 PURPOSE OF RESERVES The following table shows the name and purpose of the existing reserves:

Reserve Purpose Bobby Orr Hall of Fame Reserve To fund future operational and capital

expenditures for the Bobby Orr Hall of Fame Cemetery and Columbaria Reserve To fund future operational and capital

expenditures for cemeteries Economic Development Reserve To provide funding for economic

development initiatives Elections Reserve To fund future municipal election costs Emergency Services Reserve To fund future operational and capital

expenditures for fire services Façade Improvement Reserve To provide funding for façade improvement

program Health Unit Capital Reserve To provide capital funding for the North Bay

Parry Sound District Health Unit Industrial Park Reserve To fund future development at the Parry

Sound Area Industrial Development Park LACAC Directory Reserve To provide funding for the Local Architectural

Conservation Advisory Committee Planning Legal Reserve To provide funding for planning related

professional fees. Police Cost Stabilization Reserve To provide for stable funding for police costs. PS Power Promissory Note Reserve Stockey Centre Reserve To fund future operational and capital

expenditures for the Charles W. Stockey Centre

Waste Management and Landfill Decommissioning Reserve

To provide funding for future operational and capital needs for waste management.

WSIB Reserve To provide funding for future WSIB requirements.

Parks Reserve To fund future operational and capital replacement and expansion for local parks.

Emergency Capital Asset Replacement Reserve

To provide funding for unforeseen capital asset replacement

Infrastructure Replacement Reserve To provide funding for replacement of existing infrastructure assets

Equipment Replacement Reserve To provide funding for replacement of existing equipment and machinery assets

Fleet Replacement Reserve To provide funding for replacement of existing fleet

IT Replacement Reserve To provide funding for replacement and expansion of information technology assets

Tax Rate Stabilization Reserve To fund tax revenue shortfalls, one time expenditures as well as other contingencies.

Salt Management Reserve To fund future salt management needs. Winter Control Reserve To mitigate impact of winter fluctuations on

winter control expenditures

3

Reserve Purpose Wastewater Stabilization Reserve To fund wastewater service operations and

future capital asset expenditures. Water Stabilization Reserve To fund water service operations and future

capital asset expenditures. General Working Capital Reserve To provide working capital for the Town.

2.2 BALANCES FOR RESERVES – DECEMBER 31, 2015 The table on the following page outlines the existing reserves with their opening balances as of January 1, 2015, the impact of a consolidation between accounts, transfers in and out of the reserves during the 2015 fiscal year and the closing balance.

4

ItemOpening Balance

Jan 1, 2015Consolidation In

2015 Transfers In Transfers OutEnding Balance,

December 31 2015Bobby Orr Hall of Fame Reserve 205,842.13$ -$ 32,954.65$ -$ 238,796.78$ Cemetery and Columbaria Reserve 63,443.61 - - (25,699.00) 37,744.61 Economic Development Reserve 41,458.95 - - - 41,458.95 Elections Reserve 5,000.00 - - - 5,000.00 Emergency Services Reserve 42,766.34 16,246.46 - - 59,012.80 Facade Improvement Reserve 10,376.22 - - - 10,376.22 Health Unit Capital Reserve 14,428.00 - - - 14,428.00 Industrial Park Reserve 30,410.00 - - - 30,410.00 LACAC Directory Reserve 7,567.80 - 22.12 - 7,589.92 Planning Legal Reserve 20,000.00 - - - 20,000.00 Police Cost Stabilization Reserve 71,258.00 - - (48,829.00) 22,429.00 PS Power Promissory Note Reserve 72,435.92 - - - 72,435.92 Stockey Centre Reserve 81,294.81 - 56,350.65 (12,356.99) 125,288.47 Waste Management and Landfill Decommisioning Reserve 328,706.50 - 1,068.92 (70,000.00) 259,775.42 WSIB Reserve 50,608.12 - - - 50,608.12 Parks Reserve 215,552.91 75,000.00 140,675.00 (38,413.83) 392,814.08 Emergency Capital Asset Replacement Reserve 1,841,438.49 (1,711,842.37) - (77,400.00) 52,196.12 Infrastructure Replacement Reserve - 651,914.05 - (99,255.71) 552,658.34 Equipment Replacement Reserve - 40,877.00 - (3,204.88) 37,672.12 Building Replacement Reserve - 409,704.18 14,750.00 (23,455.27) 400,998.91 Fleet Replacement Reserve - 452,319.82 - - 452,319.82 IT Replacement Reserve - 65,780.86 - (50,532.07) 15,248.79 Tax Rate Stabilization Reserve 1,022,579.08 - - (117,407.86) 905,171.22 Salt Management Reserve 18,000.00 - - - 18,000.00 Winter Control Reserve 67,636.87 - 289,975.39 - 357,612.26 Wastewater Stabilization Reserve 1,682,439.53 - 493,021.02 (387,119.18) 1,788,341.37 Water Stabilization Reserve 3,152,611.13 - 711,124.36 (272,830.42) 3,590,905.07 General Working Capital Reserve 1,437,741.39 - - - 1,437,741.39 Total 10,483,595.80 (0.00) 1,739,942.11 (1,226,504.21) 10,997,033.70$

5

2.3 PROJECTED 2016 BALANCES The following table shows the projected ending balance, as at June 6, 2016, of the reserves based on the 2016 budget and any subsequent resolutions of Council.

ItemOpening Balance

Jan 1, 2015 Transfers In Transfers OutEnding Balance,

December 31 2015Bobby Orr Hall of Fame Reserve 238,796.78$ -$ -$ 238,796.78$ Cemetery and Columbaria Reserve 37,744.61 - (15,000.00) 22,744.61 Economic Development Reserve 41,458.95 - - 41,458.95 Elections Reserve 5,000.00 - - 10,000.00 Emergency Services Reserve 59,012.80 - - 59,012.80 Facade Improvement Reserve 10,376.22 - - 10,376.22 Health Unit Capital Reserve 14,428.00 - - 14,428.00 Industrial Park Reserve 30,410.00 - - 30,410.00 LACAC Directory Reserve 7,589.92 - - 7,589.92 Planning Legal Reserve 20,000.00 - - 20,000.00 Police Cost Stabilization Reserve 22,429.00 - - 22,429.00 PS Power Promissory Note Reserve 72,435.92 - - 72,435.92 Stockey Centre Reserve 125,288.47 - (33,500.00) 91,788.47 Waste Management and Landfill Decommisioning Reserve 259,775.42 - - 259,775.42 WSIB Reserve 50,608.12 - - 50,608.12 Parks Reserve 392,814.08 - (264,989.00) 127,825.08 Emergency Capital Asset Replacement Reserve 52,196.12 - (14,000.00) 38,196.12 Infrastructure Replacement Reserve 552,658.34 46,134.00 (51,000.00) 547,792.34 Equipment Replacement Reserve 37,672.12 246,134.00 (195,800.00) 83,806.12 Building Replacement Reserve 400,998.91 - (139,505.00) 261,493.91 Fleet Replacement Reserve 452,319.82 479,039.00 (835,800.00) - IT Replacement Reserve 15,248.79 35,000.00 (10,000.00) 40,248.79 Tax Rate Stabilization Reserve 905,171.22 - (120,525.00) 784,646.22 Salt Management Reserve 18,000.00 - - 18,000.00 Winter Control Reserve 357,612.26 - - 357,612.26 Wastewater Stabilization Reserve 1,788,341.37 982,261.00 (813,500.00) 1,957,102.37 Water Stabilization Reserve 3,590,905.07 485,370.77 (387,500.00) 3,688,775.84 General Working Capital Reserve 1,437,741.39 - - 1,437,741.39 Total 10,997,033.70 2,273,938.77 (2,881,119.00) 10,295,094.65$

6

3 RESERVE FUNDS The Town has established 18 reserve funds with a total balance of $6,120,759.62 at December 31, 2015. The reserve funds can be categorized as follows:

• 5 reserve funds held on behalf of others with a total of $374,611;

• 3 reserve funds for the purposes of Land Ambulance services in the District with a total of $2,302,165;

• 3 reserve funds for obligatory purposes under Provincial statute or agreement with a total of $128,832;

• 2 reserve funds for the purpose of water and wastewater services with a total of $182,151;

• 1 reserve fund for the purpose of funding “legacy” capital projects with a total of $2,065,750;

• 1 reserve fund for the purpose of funding capital asset replacement with a total of $393,584;

• 1 reserve fund for the purpose of parkland dedication and municipal property purchases with a total of $112,497;

• 1 reserve fund for the purpose of municipal parking with a total of $281,955; and

• 1 reserve fund for the purpose of providing financial support for the Bobby Orr Hall of Fame with a total of $141,922.89

7

3.1 BALANCE OF RESERVE FUNDS AT DECEMBER 31, 2015 The following shows the summary activity for reserve funds for the year 2015

Reserve FundOpening Balance -

January 1, 2015Interest Earned Transfer In Transfers Out

Ending Balance - December 31, 2015

CP Station Reserve Fund -$ -$ Capital Asset Legacy Reserve Fund 2,615,573.98 31,972.22 - (581,795.83) 2,065,750.37 Capital Replacement Reserve Fund 388,788.37 - 4,795.83 - 393,584.20 Sewerplant Reserve Fund - Lot Levy Reserve Fund 84,395.61 1,034.11 - - 85,429.72 Development Charges Reserve Fund 17,316.83 212.19 - - 17,529.02 Waterworks Reserve Fund 87,716.40 1,090.60 3,946.13 - 92,753.13 Municipal Property / Parkland Reserve Fund 111,313.64 1,598.75 10,025.00 (10,440.04) 112,497.35 Parking Reserve Fund 379,541.95 5,135.42 - (102,682.17) 281,995.20 Sewer Development Reserve Fund 84,401.82 1,049.98 3,946.12 - 89,397.92 Waubuno Reserve Fund - 76.62 - (76.62) - Pool Trust Reserve Fund 43,588.57 534.09 - - 44,122.66 EMS Severance Reserve Fund 529,735.32 6,490.92 - - 536,226.24 Fire Training Reserve Fund 7,435.77 36.40 - - 7,472.17 West Parry Sound Association Reserve Fund 1,382.60 16.94 - - 1,399.54 EMS Surplus Reserve Fund 883,058.66 8,684.22 197,796.91 - 1,089,539.79 EMS Equipment / Capital Reserve Fund 863,555.44 10,640.22 357,138.68 (417,684.84) 813,649.50 Smelter Wharf 254,604.60 2,669.85 32,393.14 - 289,667.59 Bobby Orr Hall of Fame Reserve Fund 140,204.95 1,717.94 - - 141,922.89 Treetops Reserve Fund - 29.38 31,919.75 - 31,949.13 Public Transit Gas Tax Reserve Fund 77,435.06 955.23 38,017.00 (90,534.09) 25,873.20 Total 6,570,049.57$ 73,945.08$ 679,978.56$ (1,203,213.59)$ 6,120,759.62$

8

3.2 PROJECTED BALANCE OF RESERVE FUNDS AT DECEMBER 31, 2016 The following table shows the projected ending balance, as at June 6, 2016, of the reserve funds based on the 2016 budget and any subsequent resolutions of Council.

Reserve FundOpening Balance -

January 1, 2016Interest Earned Transfer In Transfers Out

Ending Balance - December 31, 2016

Capital Asset Legacy Reserve Fund 2,065,750.37$ 2,500.00$ -$ (1,000,000.00)$ 1,068,250.37$ Capital Replacement Reserve Fund 393,584.20 500.00 - - 394,084.20 Lot Levy Reserve Fund 85,429.72 - - - 85,429.72 Development Charges Reserve Fund 17,529.02 225.00 - - 17,754.02 Waterworks Reserve Fund 92,753.13 650.00 - - 93,403.13 Municipal Property / Parkland Reserve Fund 112,497.35 - - - 112,497.35 Parking Reserve Fund 281,995.20 4,000.00 - (137,725.00) 148,270.20 Sewer Development Reserve Fund 89,397.92 600.00 - - 89,997.92 Pool Trust Reserve Fund 44,122.66 380.00 - - 44,502.66 EMS Severance Reserve Fund 536,226.24 5,500.00 - - 541,726.24 Fire Training Reserve Fund 7,472.17 70.00 - - 7,542.17 West Parry Sound Association Reserve Fund 1,399.54 - - - 1,399.54 EMS Surplus Reserve Fund 1,089,539.79 9,100.00 12,892.00 - 1,111,531.79 EMS Equipment / Capital Reserve Fund 813,649.50 3,900.00 331,922.00 (371,000.00) 778,471.50 Smelter Wharf 289,667.59 1,900.00 28,555.00 - 320,122.59 Bobby Orr Hall of Fame Reserve Fund 141,922.89 1,500.00 - - 143,422.89 Treetops Reserve Fund 31,949.13 - - - 31,949.13 Public Transit Gas Tax Reserve Fund 25,873.20 - - - 25,873.20 Total 6,120,759.62$ 30,825.00$ 373,369.00$ (1,508,725.00)$ 5,016,228.62$




Open


n/a


June 21, 2016

Subject:

Tender - Emily Street Reconstruction

TOMRMS File Number:

F18 - Quotations and Tenders


Peter Brown, Director of Public Works

Department:

Public Works

2


By-Law:

Resolution:

That upon the recommendation of C.C. Tatham and Associates, Council award the

tender for Emily Street Reconstruction to Fowler Construction Company Limited, in the

amount of $4,343,396.16 plus HST, this tender being the lowest tender of three (3)

tenders received.




Purpose:

To award the tender for the reconstruction of Emily Street


Core Service - yes

Key Performance Objectives (KPOs) - yes

New Service, Project or Program - yes

Does This Item Relate to Council’s Strategic Priorities? - yes

Background/Report:

The tender for this project closed on Friday, June 10, 2016. A total of nine sets of

tender documents were provided to contractors and construction associations during

3

the tender period. Three tenders were received and opened publicly at the Town office.

The tenders were checked for accuracy and mathematical errors by C.C. Tatham.

The tender submitted by Fowler Construction is $450,613.84 lower than C.C. Tatham's

estimate of $4,794,000 and $3,422.84 lower than the second lowest bid, submitted by

Weeks Construction.

A portion of this project is being funded by the New Building Canada Fund - Small

Communities Fund. The maximum contribution is $1,525,200.00, split between the

Federal and Provincial governments. The remaining $2,818,196 will be funded by the

water and wastewater reserves and debentures.

Contract documents between the Town and Fowler Construction will be brought to a

future meeting under a bylaw for execution.

Tenders Received:

1. Fowler Construction Company Limited: $4,343,396.16

2. Weeks Construction Inc.: $4,346,809.00

3. Kenalex Construction Company Limited: $5,695,469.84


- lowest tender awarded

- tender is less than the engineer's estimate

Alternatives:

- do not award the tender

- award the tender to Weeks Construction


Town's $2,818,196 share of project to be allocated between water, wastewater and

general fund upon project completion.

4


yes

Attachments:

Attachment #1 - C.C. Tatham's Report on Tenders


CAO’s Comments


Yes


PB Attachment #1 - Report on Tenders - Tender Emily Street Reconstruction

09.2.1-ATT#1




Open


n/a


Subject:

West Parry Sound Area Joint Municipal Meeting

TOMRMS File Number:

D02 - REDAC/C03 - ADG


Rob Mens, CAO

Department: Administration

09.5.1

2


By-Law:

Resolution:

That upon the recommendation of the REDAC Marketing Sub-committee, Council of the

Town of Parry Sound agrees to attend a joint meeting of the participating Councils to

receive the Regional Marketing Plan presentation and to vote on the adoption of the

Plan and,

That upon the recommendation of the Tourism Steering Committee, the Tourism

Summit Report be added to the WPS Area municipalities joint meeting agenda

with a recommendation seeking the WPS Area municipalities’ support to hire a tourism

person and implement recommendations in the report.




Purpose:


Core Service - Yes, quasi

Key Performance Objectives (KPOs) - no

New Service, Project or Program - yes

3

Does This Item Relate to Council’s Strategic Priorities? - Yes: Growth & Development

and, West Parry Sound Area Cooperation.

Background/Report:

REDAC, at its June 15th meeting received two reports: the Regional Business

Marketing Plan and the Tourism Summit Report. Presentations were made on both

reports. To advance the recommendations of the reports, REDAC recommended an

Area Municipal meeting of the participating, as well as the non-participating

municipalities. 6:30, Thursday, July 21st is the date for the meeting. This RR's

recommendations are an outcome of the June 15th REDAC meeting.

Presentations by the consultants who prepared the Regional Business Marketing Plan

and by member(s) of the Tourism Sub-committee will be made for the two projects on

July 21st.

Ideally, each of the municipalities would hold their own Special Council meeting on July

21st. This would follow a somewhat similar but more complicated process as was

undertaken by the Town and Seguin for the boundary adjustment issue some years

ago. There would procedural and practical logistics to sort out.

The Regional Business Marketing Plan will be the key planning tool for the CiiNO

initiative. As such, there must be endorsement by the six participating municipalities -

which excludes McKellar.

A Tourism Sub-committee is proposed to be established to follow through with

recommendations of the Tourism Summit Report. Terms of reference for this proposed

committee are attached. REDAC approved the following two recommendations:

1) That upon the recommendation of the REDAC Tourism Steering

Committee, REDAC adopt the Tourism Steering Committee Terms of

Reference in principle, per the attached. With direction that the tourism steering

committee develop a more detailed budget and work plan to come back to the meeting

of Councils on July 21, 2016.

4

2) That upon the recommendation of the REDAC Tourism Steering Committee,

REDAC submit a formal request to Explorers’ Edge to establish a staffed satellite

office in Parry Sound.


Allows for advancing the implementation of these two initiatives.

Challenges with logistics in coordinating and communicating the July 21st event,

however it comes together.

Alternatives:

To not participate in the July 21st joint municipal meeting.

To not hold a Special Town Council meeting on July 21st as part of the joint municipal

meeting. Mayor & Councillors would still attend the July 21st meeting but it would be a

REDAC meeting vs. a Town Council meeting or, separate Council meetings of each of

the attending municipalities. (similar but more complicated to the Town / Seguin

boundary Council meetings held in Foley a few years ago)


None at this time.


n/a

Attachments:

n/a

5

Copies of the Regional Business Marketing Plan, the Tourism Summit Report and the

Tourism Committee Terms of Reference will be circulated well in advance of the July

21st meeting.




Open


n/a


Subject:

Business Welcome Team Terms of Reference

TOMRMS File Number:

D02-BWT


Councillor Keith Saulnier

Department: Economic Development & Leisure Services

09.6.1

2


By-Law:

Resolution:

That the terms of reference for the Business Welcome Team be approved per the

attached Schedule "A".




Purpose:

That as per the adopted Business Stimulus Plan, to put forward to Council, terms of

reference for a 'Business Welcome Team' aka somewhat otherwise and previously as

an Ambassador Team.


Core Service - Yes

Key Performance Objectives (KPOs) - No, but will be added

New Service, Project or Program - Yes

Does This Item Relate to Council’s Strategic Priorities? - Yes: Growth & Development

Background/Report:

Council adopted the following resolution at its April 19th meeting:

"That the Town develop Terms of Reference for a 'Meet and Greet' Ambassador Team".

In response to that Resolution, the attached Terms of Reference are put forward.

3

Names of recommended citizen team members will be brought forward for

recommendation to the July 5th Council meeting.

Citizen members will be required to abide by the Town's Code of Conduct.


Alternatives:

To amend the Terms of Reference as determined appropriate by Council.


Difficult to assess but expected to be nominal - possibly $500.(?) If it was more, that

would be a positive reflection of business development interest in the Town.

Will be more accurate to project 2017 cost/financial impact after some months of

experience in 2016.


Yes

Attachments:

Attachment #1 - Business Welcome Team Terms of Reference

(Alternate formats available upon request)

Committee Terms of Reference

Committee Name:

This is not a committee per se; it is a team known at least in the interim as the 'Business

Welcome Team'

Date of Formation:

June 21, 2016

Enabling Legislation/Bylaw/Resolution:

Council June 21, 2016 resolution

Staff Support:

Director of Development & Leisure Services

CAO

Dept. Linkage:

The 2016 Business Stimulus Plan and Task Tracker provides the framework for the

Town=s business development initiatives and will be made available to team members.

The Director of Development & Leisure Services will coordinate BWT activities.

The Director of Development & Leisure Services will provide a prospect tracking

mechanism.

09.6.1-ATT#1

3

Information related to prospects is confidential and is to be shared with team members

as appropriate.

Meetings

The team will meet as necessary based primarily on interest from persons or parties

with business development interests.

Total # of members:

Public: 3

Council: 2 - Councillor Keith Saulnier, Chair

- Mayor Jamie McGarvey

Staff: 2 - Lynn Middaugh, Director of Leisure Services

- Rob Mens, CAO

Meeting Frequency:

As necessary - dependent on business development interest.

Budget:

Uncertain. Possibly $1,000 - $2,000 annually.

Extraordinary expenses are to be discussed with the Director of Development & Leisure

Services prior to being incurred.

4

Top Expenditures:

Hosting of persons with business development interest.

Team members will be reimbursed for out-of-pocket expenses incurred as directly

related to their BWT role in accordance with Town policies.

VIP program expenses will be budgeted annually for potential prospect functions.

Indicate Link to Council's Strategic Priorities

Growth & Development - recommendation from Business Stimulus Plan

Reporting method to Council:

Annual report.

Dependent on business development interest.

Meeting minutes will not be taken.

Mandate

To sell the community and the benefits of investing and doing business in Parry Sound

to prospective business developers.

Goals/Objectives

To attract the establishment of new and growth of established businesses in order to

create employment and business development in accordance with Council=s ‘Growth &

Development’ Strategic Priority as particularly identified in the Business Stimulus Plan.

5

Committee Composition

The BWT will consist of Councillor Keith Saulnier as Chair, Mayor Jamie McGarvey,

Lynn Middaugh, Director of Development & Leisure Services, Rob Mens, CAO and a

select group of no more than three local area business people appointed by Council. All

members will be appointed by Council on an as-necessary basis.

While the BWT Program is a volunteer initiative, it is important that those recruited as

AAmbassadors@ fulfill at least the following criteria:

Citizen team members must already play a role of prominence within the

business community, cultural community and / or social fabric of Parry Sound.

They can be both long-term and recent permanent residents of the Town and/or

broader Parry Sound Area community, but must have an infectious enthusiasm for

enhancing the Town=s business and economic base.

They should already represent organizations (public, private and / or non-profit

sectors) which are held in high regard within Parry Sound and within the region

generally.

Clerk's Review

Date:

Signed:




Open


n/a


June 21, 2016

Subject:

Approval of Funding Agreement - Provincial Gas Tax

TOMRMS File Number:

F11 - Provincial Gas Tax



Department: Finance


10.1.1

2

By-Law:

Being a By-law to authorize the execution of a Letter of Agreement between Her

Majesty the Queen in right of the Province of Ontario, represented by the Minister of

Transportation for the Province of Ontario (the "Ministry") and the Town of Parry Sound

(the "Municipality") Related to Funding Provided by the Province of Ontario (the

"Province") to the Municipality under the Dedicated Gas Tax Funds for Public

Transportation Program.

Resolution:




Purpose:

To execute a funding agreement for the Provincial Gas Tax Public Transportation

Program


Core Service - No


New Service, Project or Program - Yes


3

Background/Report:

Following the passing of the Dedicated Funding for Public Transportation Act, 2013 a

portion of the provincial gas tax is dedicated to the provision of grants to municipalities

in Ontario for the provision of public transportation. For the 2015/2016 year the

program runs from April 1, 2015 to March 31, 2016.

The Town is required to enter into an agreement with the Province to meet the funding

obligations for the program year. The Town will receive $10,414 in funding under this

program for the 2015/2016. The reason these funds are being approved later than

normal is due to the fact that in 2015 the Town was transitioning the structure of its

transportation arrangements. It is anticipated that a 2016/2017 funding year grant will

be announced in the fall of 2016.

The purpose of the Program is to provide dedicated gas tax funds to Ontario

municipalities to ensure that local transportation services continue, and to increase

overall ridership through the expansion of the public transportation capital infrastructure

and levels of service. To be eligible for this program the municipality must contribute

financially towards their public transportation services.

All public transportation services and public transportation vehicles must be fully

accessible in accordance with the requirements set out under various statutes and

regulations identified in the guidelines.

Gas tax revenues can only be used to support municipal transportation expenditures

above a municipality's baseline spending and not to reduce or replace current levels of

municipal spending. Eligible expenditures include the following, above baseline

spending levels:

o Public transportation capital expenditures that promote increased transit ridership;

o Public transportation operating expenditures;

o Capital expenditures for the replacement of any public transportation vehicle;

o Capital expenditures that provide improvements to public transportation security

and passenger safety;

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Major refurbishment on any fully accessible, or to be made fully accessible, public

transportation vehicle.

In 2015 the Town utilized the funds to purchase an accessible vehicle which is

operated, under agreement, by Belvedere Heights to provide a local transportation

service.


Provides a source of funding for capital and operational improvements to the

transportation system. Any funds not spent must be returned to the Province or held in

reserve if there is a plan for future spending on eligible expenditures.

Alternatives:

1. Do not sign the agreement, the Town will not receive funding


$10,414 in revenue to support future transportation system expenditures.


No, we had not been approved at the time the budget was prepared, this is additional

funding for the transportation system.

Attachments:

Attachment #1 - Draft By-law

Attachment #2 - Schedule A to By-law (Letter of Agreement)


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CAO’s Comments


Yes


$10,414. for perhaps a new / replacement transportation vehicle sometime down the

road. Hard to say no to.


By-law 2016 -

1

Being a By-law to authorize the execution of a Letter of Agreement between Her Majesty the Queen in Right of Ontario (as represented by the Minister of Transporation) and the Corporation of the Town of Parry Sound under the Dedicated Gas Tax Funds for the Public Transportation Program.

Whereas Sections 8, 9 and 11 of the Municipal Act, S.O. 2001, c.25 as amended,

authorizes the Corporation of the Town of Parry Sound to enter into agreements; and

Whereas the Corporation of the Town of Parry Sound wishes to authorize the execution

of a contribution agreement between the Ministry of Transportation and the Corporation

of the Town of Parry Sound under the Dedicated Gas Tax Funds for the Public

Transportation Program;

Now Therefore The Council Of The Corporation Of The Town Of Parry Sound Enacts As Follows:

1. That the Mayor and Director of Finance and POA Court Services (Treasurer) are

hereby authorized and directed to execute on behalf of the Corporation the

agreement, attached as Schedule "1", with the Ministry.

2. This By-law shall come into force and take effect upon final passing thereof.

Read a First time this 21st day of June, 2016

Mayor Clerk

10.1.1-ATT#1


By-law 2016 -

2

Read a Second and Third time, Passed, Signed and Sealed

this 21st day of June, 2015

Mayor Clerk

10.1.1-ATT#2




Open


n/a


June 21, 2016

Subject:

By-law to specify claw back percentages for 2015 property taxes

TOMRMS File Number:

F05- 2016 Budget



Department: Finance


By-Law:

Being a By-law to Specify the "Claw-back Percentages" in Respect of Properties in the

Commercial Class for 2016 Taxation Year.

10.1.2

2

Resolution:




Purpose:

As required under the Municipal Act, municipalities must pass a by-law each year to

specify the claw back percentages that the Municipality wishes to implement for the

current year.


Core Service - Yes



Does This Item Relate to Council’s Strategic Priorities? - Quality Organization

Background/Report:

Earlier this year, the Town passed By-laws 2016-6599 and 2016-6630 that specified the

tax ratios, capping threshold parameters, tax policies and the minimum tax level for new

to class / new construction policies for the year. The claw-back percentages are

calculated as a result of the aforementioned by-law combined with market changes and

the establishment of the 2016 property tax rates in By-law 2016-6636.

As in recent years, only a small number of properties within the commercial classes

remain protected under the capping legislation. In 2016, there is 1 property (2015 - 2

properties) receiving a reduction in their property taxes for $3,333. (2015 - between

$403 and $3,223 for a total of $3,627). To offset these reductions, 5 properties (2015 -

3

5 properties) within the commercial classes have reductions in taxes clawed back

ranging from $522 to $795 (2015 - $504 to $890 for a total of $3,627).

By-law 2016-6631 was passed in May 2016 which immediately allows for the exiting of

the capping of the industrial and multi-residential classes.


Not Applicable - this is a mandatory requirement of the previously established tax

policies and current property tax legislation.

Alternatives:

Not Applicable - Once a municipality has established a policy of revenue neutral,

meaning the shortfall will be funded within the property tax class than it must approve

the claw-back percentages to fund any shortfalls within the property class.


There is no expense to the municipality as the 1 property being protected for $3,333 is

being funded by 5 properties.


Not Applicable

Attachments:

Attachment #1 - Draft By-law


CAO’s Comments


Yes

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Documents

Agenda for Council for the Town of Parry Sound · 6/21/2016 · That Council accepts the 2015 Annual Investment Report, attached as Schedule "A", in accordance with the Town's Investment