Agenda for Council for the Town of Parry Sound · Strongco $69,777.50 2017 Volvo EC35D 8. Bradford Rental Sales and Service $75,044.43 2017 GEHL 235 9. Battlefield Equipment Rentals

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Agenda for Council for the Town of Parry Sound

April 4, 2017

Every effort has been made to ensure that the documents produced by the Town of

Parry Sound included in this Council Agenda, are AODA compliant. (Accessibility for

Ontarians with Disabilities Act). Third party documents included in this Council Agenda

may not be AODA compliant but alternate formats are available upon request by

contacting the municipal department pertaining to the document. Town Office - 705-

746-2101.

The Corporation of The Town of Parry Sound

Council Meeting Agenda April 4, 2017

1

Agenda

April 4, 2017

Time:

7:00 p.m. (Closed 6:45 p.m.)

Location:

52 Seguin Street, Parry Sound, Council Chambers - Gibson Street Entrance

Members Present:

Staff Present:

Presentations:

n/a

Resolution 2017 - 058

Moved by Councillor

Seconded by Councillor

That pursuant to Section 239(2) of the Municipal Act, R.S.O. 2001, Chapter 25, as amended, the Council of the Corporation of the Town of Parry Sound move to a meeting

closed to the public in order to address a matter(s) pertaining to:

c) a proposed or pending acquisition or disposition of land for municipal or local

board purposes. (Lease Agreement)



2

1. Agenda

1.1 Additions to Agenda/Notice of Motion

1.2 Prioritization of Agenda

1.3 Adoption of Agenda

Moved by Councillor


That the Council agenda for April 4, 2017 be approved as circulated.

1.4 Disclosure of Pecuniary Interest and the General Nature Thereof

2. Public Meeting

3. Minutes and Matters Arising from Minutes

3.1 Adoption of Minutes

Moved by Councillor


That the Minutes from the Council meetings held March 7, 2017 be approved as

circulated.

3.2 Questions of Staff

4. Correspondence

4.1 AMO Watchfile - March 16 and March 23, 2017



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Re: Ontario Municipal Industry News

4.2 Clark Somerville, President, Federation of Canadian Municipalities

Re: Request to all municipalities to contribute to FCM's Legal Defense Fund

5. Deputations

5.1 Ann Bossart, Parry Sound resident 10 mins.

Re: Annual Update of progress at Tower Hill Heritage Garden

5.2 Brad Weiler, Community Recreation Programs Coordinator 10 mins.

Re: Community Recreation Programming – Update

6. Mayor & Councillors' Reports

7. Ratification of Matters from Closed Agenda

8. Consent Agenda

9. Resolutions and Direction to Staff

9.1 Public Works

9.1.1 Tender - 3.5 Ton Mini Excavator

Spokesperson: Peter Brown, Director of Public Works

Resolution 2017 -

Moved by Councillor



4


That Council accept the tender from Bobcat of Parry Sound Limited for one new model

2017 Bobcat E35i 3.5 ton mini excavator in the amount of $58,755.74, including taxes

and delivery, this tender being the lowest tender of nine tenders received.

9.2 Development and Leisure Services

9.2.1 Official Plan Amendment - Delegation Request

Spokesperson: Taylor Elgie, Principal Planner

Resolution 2017 -

Moved by Councillor


That Council confirm Resolution 2016-077, being the recommendation of the Business

Stimulus Team to obtain Official Plan Amendment approval delegation and the

withdrawal from the Parry Sound Area Planning Board.

9.2.2 Minor amendment to the Purchase and Sale Agreement for the disposal of Town Lands

Spokesperson: Taylor Elgie, Principal Planner

Resolution 2017 -

Moved by Councillor


That Council waive the Option to Repurchase, as noted in Schedule "B" to By-law 2014-

6476, for a property known as Part of Water Lot D or Parcel D, Registered Plan 11,



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Geographic Township of McDougall, now in the Town of Parry Sound, being Part 1,

Plan 42R-20257, part of PIN 52109-0182(LT).

9.3 Emergency and Protective Services

9.4 Administration

9.5 Finance and POA Court Services

9.5.1 Use of Reserves to replace Mail Machine

Spokesperson: Trevor Pinn, Director of Finance and POA Court Services

Resolution 2017 -

Moved by Councillor


That Council approve the use of $11,200 from the Equipment Replacement Reserve for

the purchase of replacement postage machine.

9.5.2 Use of Equipment Reserve for Parks Trailer

Spokesperson: Trevor Pinn, Director of Finance and POA Court Services

Resolution 2017 -

Moved by Councillor


That Council approves the use of $10,200 from the Equipment Replacement Reserve

(20 year rolling stock plan) to be used to purchase a new Parks Department trailer, one

previously scheduled to be replaced in 2022.



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9.6 Other Business

10. By-laws

10.1 Public Works

10.1.1 Traffic By-law Amendment - Speed Limit Reduction

Spokesperson: Peter Brown, Director of Public Works

By-law 2017 - 6727

Being a by-law to amend Schedule "L", Rate of Speed, of By-law 2007-5095, a by-law

to regulate and control traffic within the municipality, to reduce the maximum

permissible rate of speed to 40 kph from 50 kph on various streets located in the Town

of Parry Sound.

10.2 Development and Leisure Services

10.3 Emergency and Protective Services

10.4 Administration

10.5 Finance and POA Court Services

10.6 Other Business

10.6.1 Confirming By-law

By-law 2017 - 6728

Being a By-law to confirm the proceedings of Council.

11. Adjournment



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Personal Information collected in Section 2. Public Meeting, Section 4. Correspondence

and/or Section 5. Deputations is collected under the authority of the Municipal Freedom

of Information and Protection of Privacy Act (MFIPPA), Section 21. (1) c and will be

used to create a record available to the general public.

04.1 a & b

The Corporation of the Town of Parry Sound

Council Report and Recommendation

Open or Closed Agenda:

Open

Section 239 (2), Municipal Act, Subsection:

n/a

Council Meeting Date:

April 4, 2017

Subject:

Tender - 3.5 Ton Mini Excavator

TOMRMS File Number:

F18 - Quotations and Tenders

Spokesperson(s) Name and Title:

Peter Brown, Director of Public Works

Department:

Public Works

Purpose of Report:

To award the tender for one new model mini excavator.

09.1.1

2

Does Staff Support the Proposal?

Yes

Identify Relationship to Strategic Priorities:

Core Service - yes

Key Performance Objectives (KPOs)

New Service, Project or Program

Does This Item Relate to Council’s Strategic Priorities - yes

Background:

The mini excavator will be used primarily for ditching, culvert replacement and road

work. The excavator can spin 360 degrees making it a very efficient piece of equipment

especially in awkward or tight areas. For example, the truck receiving the excavated fill,

can park virtually anywhere because the excavator can spin, unlike a backhoe which is

what staff currently use to perform these types of jobs. The receiving truck working with

the backhoe must park behind the backhoe and depending on the circumstances, traffic

is often interrupted to accommodate the work being done. Certain jobs are very

challenging and time consuming for the operator when using a backhoe. Backhoes are

efficient for digging, loading snow and clearing storm water blockages that cause road

flooding. There is a misconception that backhoes and excavators are interchangeable

and are used to perform similar tasks, however, they are two completely different pieces

of equipment that are used for different applications.

Staff have included an excavator on their budget "wish list" for the past five years so

they are quite pleased that the town will be purchasing one this year.

Out of the eleven suppliers that received the tender package, nine submitted a bid. The

following tender results include tax and delivery charges.

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Tender Results:

Supplier Bid Model

1. Bobcat of Parry Sound Limited $58,755.74 2017 Bobcat E35i

2. Kubota North $61,119.91 2017 Kubota U35

3. GF Preston $65,860.92 2017 CASE CX37C

4. McLaren Equipment $65,990.87 2017 John Deere 35G

5. Miller Technology $67,235.00 2017 JCB 8035 ZTS

6. Wajax $69,476.89 2017 Hitachi 2X35U-5

7. Strongco $69,777.50 2017 Volvo EC35D

8. Bradford Rental Sales and Service $75,044.43 2017 GEHL 235

9. Battlefield Equipment Rentals $76,501.00 2017 CAT 303.5 EZ

Staff Recommendation:

That Council accept the bid from Bobcat of Parry Sound Limited.

Determination for Council:

Resolution:

That Council accept the tender from Bobcat of Parry Sound Limited for one new model

2017 Bobcat E35i 3.5 ton mini excavator in the amount of $58,755.74, including taxes

and delivery, this tender being the lowest tender of nine tenders received.

Advantages and/or Disadvantages of Recommendation:

- tender accepted is lowest tender received and is within budget;

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- ditching, culvert replacement and other road work will be performed with increased

efficiency and less traffic interruption;

- supplier is local and will be able to perform minor warranty and maintenance work

when required.

Alternatives:

Do not accept tender.

Cost/Financial Impact:

$58,755.74

Included in Current Budget:

Included in the capital budget.

Attachments:

n/a

(Accessible format available upon request)

CAO’s Comments

Recommends Council Approval:

Yes

Recommends Council consider staff recommendation with the following comments:




Open


n/a


April 4, 2017

Subject:

Official Plan Amendment - Delegation Request

TOMRMS File Number:

D-10


Taylor Elgie, Principal Planner

Department:

Development and Leisure Services

Purpose of Report:

For Council to reconfirm the recommendations of the Business Stimulus Plan.

09.2.1

2


Core Service - No

Key Strategic 'Stretch' Goal - Yes, obtain OPA delegation

New Service, Project or Program - No

Does This Item Relate to Council’s Strategic Priorities - Yes, Organization Excellence,

Growth and Development.

Background:

In April 2016, Council approved the Business Stimulus Plan via Resolution 2016-077.

This plan included several recommendations, including "That an application be

submitted to the Ministry of Municipal Affairs & Housing requesting that the approval

authority for Official Plan Amendments be delegated to the Town".

From that time, staff has had on-going conversations with the Ministry of Municipal

Affairs (MMA) staff on this topic. A sit-down between Town staff and the province

occurred in the summer of 2016. Recently, dialogue occurred between staff and the

MMA Manager of Community Planning and Development, which followed a letter that

was sent to Minister of Municipal Affairs Bill Mauro under the Mayor's signature.

Essentially, the process has started on the Town obtaining Official Plan Amendment

(OPA) approval/Planning Board withdrawal.

Resolution 2017-8 (Attachment 1) was recently passed by the Parry Sound Area

Planning Board, which seeks that OPA approvals be delegated to the Planning Board.

If successful, this would delegate OPA approval to the Planning Board for the Town of

Parry Sound, Carling Township, McDougall Township, McKellar Township and

Whitestone Township. This request complicates the Business Stimulus Plan resolution

previously approved by Council.

Delegating OPA approval to the Planning Board creates some concerns in the context

of the Business Stimulus Plan:

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• The authority to approve amendments to the Town's Official Plan would be

empowered to the surrounding Townships. Although currently this responsibility is

held by the province, they typically only focus on technical and provincial issues. It's

possible the surrounding municipalities could review an amendment to the Town's

Official Plan through a different lens.

• One of the reasons that Council wished that the Town be delegated responsibility to

approve local OPA's was to ensure that the approval body was directly accountable

to the rate payers of the municipality. Currently, MMA is not directly held

accountable to the Parry Sound population. If it is delegated to the Planning Board,

this trend will continue.

• There is not an overall regional planning framework. Since the Parry Sound Area

Planning Board does not have a regional Official Plan which supersedes all the local

Official Plans, any amendment to a local Official Plan can not be viewed in the

context of regional planning. For instance, the Provincial Policy Statement envisions

settlement areas such as the Town be the focus for growth and intensification; what

occurs if an application is received to permit significant development on the Town's

periphery?

• Finally, Council provided direction that staff commence the process to be removed

from the Planning Board. If the Planning Board is given OPA approval for the Town,

MMA will likely view this as an acceptable compromise and conclude withdrawal

from the Planning Board is unwarranted. It's possible this solidifies the Town's role

within the Planning Board, which conflicts with the Council resolution to explore

withdrawing from the Planning Board.

A copy of this resolution would be forwarded to each area municipality in the Planning

Board, the Planning Board and the Ministry of Municipal Affairs.


Staff requests that the recommendation to seek OPA delegation from the province as

detailed in the Business Stimulus Plan be reaffirmed.

4


Resolution:

That Council confirm Resolution 2016-077, being the recommendation of the Business

Stimulus Team to obtain Official Plan Amendment approval delegation and the

withdrawal from the Parry Sound Area Planning Board.


Will affirm Council's resolution that the Town wishes to be withdrawn from the Planning

Board and receive Official Plan Amendment approval delegation.

Alternatives:

Should Council wish to support the Planning Board's request, a resolution could be

passed in favour of Parry Sound Area Planning Board Resolution 2017-8.


n/a


n/a

Attachments:

Attachment #1 - Parry Sound Area Planning Board Resolution 2017-8

CAO’s Comments


Yes

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The Town's goal of having OPA delegation has been clearly stated by Council. The

report above clearly lays out the predicament the Town would be in if the recommended

Resolution wasn't endorsed.

Received March 10, 2017-ToPSec: Council, Rob M., Lynn, Jackie

09.2.1-ATT#1




Open


n/a


April 4, 2017

Subject:

Minor amendment to the Purchase and Sale Agreement for the disposal of Town Lands

TOMRMS File Number:,

L07 - Land Acquisition and Sale


Taylor Elgie, Principal Planner

Department:

Development and Leisure Services

Purpose of Report:

To respond to a request by the applicant to drop a condition of the Purchase and Sale

Agreement

09.2.2

2


Yes


Core Service - Yes

Key Performance Objectives (KPOs) - No


Does This Item Relate to Council’s Strategic Priorities - No

Background:

In October of 2014, Council finalized an Agreement of Purchase and Sale between

Georgian Bay Airways and the Town.

At that time, notice to declare the property surplus was posted in accordance with the

notice policy. The point of land is not accessible without trespassing on Georgian Bay

Airways' property. The original report is included as Attachment 1.

The agreement of purchase sale provided the Town with the option to repurchase the

property at the sale price if construction has not commenced (ie: foundation

constructed) within three years of the purchase date. This is the condition that cannot

be satisfied and is the subject of this report.

The area of land identified in red on Attachment 2 is what was sold. At the time, the

intention was that this be constructed upon by October 31st of this year. However,

upon a site assessment, it was noted that this land isn't stable and a professional

engineer (Attachment 3) advises against building on this area. As such, the condition to

expect substantial development on the sold parcel would no longer seem viable and

staff recommends it be dropped.

Essentially, the new proposal would be to sell the property for the agreed upon amount

($7,500) with no conditions. At the time it was sold, it was appraise at $10,000, but per

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the Council Direction of November 6, 2012, $7,500 was selected because " (the)

minimum bid amount for properties proposed for lot additions be 75% of the appraised

value". Staff have reviewed the property, and there is little reason to consider not

selling. The property is landlocked, too small to develop upon and as we now know, is

unstable terrain.


Approval is recommended.


Resolution:

That Council waive the Option to Repurchase, as noted in Schedule "B" to By-law 2014-

6476, for a property known as Part of Water Lot D or Parcel D, Registered Plan 11,

Geographic Township of McDougall, now in the Town of Parry Sound, being Part 1,

Plan 42R-20257, part of PIN 52109-0182(LT).


This is a reasonable response to the request to drop the condition.

Alternatives:

Deny the request.


n/a


n/a

4

Attachments:

Attachment #1 - Draft By-law;

Attachment #2 - Map; and

Attachment 3 - Engineering Opinion.

CAO’s Comments


Yes





Open



August 12, 2014

Subject:

Disposal of Town Lands

TOMRMS File Number:

L07 - Land Acquisition and Sale


Lynn Middaugh, Director

Department: Development and Leisure Services

Report Recommendation

By-Law:

Being a By-law to declare property surplus to the Town's needs and to identify a means

of sale for Town-owned property (land and waterlot), abutting 11A Bay Street.

Prev

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eport

09.2.2-ATT#1

2

Resolution:

Direction (For Direct Staff Follow-Up):

Direction (For Open Council Resolution):

Direction (For Open Council By-law):

Purpose:

To respond to the request from Georgian Bay Airways to purchase Town-owned lands

and waterlot.


Core Service -yes

Key Performance Objectives (KPOs) - no

New Service, Project or Program - yes

Does This Item Relate to Council’s Strategic Priorities? - yes

Background/Report:

Georgian Bay Airways is located at 11A Bay Street, owning the majority of the point of

land at 11A Bay Street. The Town owns the 'tip' of the point as identified on the

attached map. Georgian Bay Airways utilizes and occupies this 'tip' and abutting

waterlot through a lease agreement with the Town. Their boat slips and docks are

located in this area along with a boardwalk. Over the past few years, there has been

Prev

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3

considerable erosion along the shoreline, with the sections of the shore crumbling into

the Bay. Georgian Bay Airways has spent considerable funds of their own to shore-up

the shoreline. Additional work is required to stabilize the shore, at an estimated cost of

$50,000.

Established as a business on the town's waterfront since 2002, Georgian Bay Airways

has always had the intention of increasing the size and scope of their airline and

terminal building. They have offered $1,000. to purchase the Town-owned 'tip' of the

point of land and portion of the waterlot in order that they can expand their business.

The point of land is isolated; in order to access the point of land, one would have to

trespass across Georgian Bay Airways' property. Attachment #1 is the map detailing

the lands and waterlot they wish to purchase . Georgian Bay Airways lands are the blue

area, the lands/waterlot Georgian Bay Airways is proposing to purchase from the Town

are identified as the orange/pink area, and the green area is the retained Town-owned

water lot.

Currently, Georgian Bay Airways employ 17 - 19 people. Their planned expansion

would add 18 - 22 employees. Georgian Bay Airways' owners and operators are well-

recognized and regarded in business and their specific industry, having been the

recipients of a number of awards - they are strong ambassadors for Parry Sound. In

order for Georgian Bay Airways to grow, they will need to invest, stabilize and build on

the point of land. They hope to start building construction this Fall. Georgian Bay

Airways falls under the Aeronautics Act; as such, the area of land and water used by

them for their aircraft and associated buildings, installations or equipment is considered

an aerodrome meaning they are not required to follow municipal regulations (ie: they

will not be required to obtain a building permit). Their wish to expand supports the

recognized fact that the majority of business growth comes from local existing

businesses.

By-law # 93-3845, being the By-law to establish a procedure governing the sale of real

property, sets out requirements for the sale of land. Following are the steps in

disposing of Town property:

Prev

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eport

4

i) Before the municipality can dispose of land, it must be declared surplus to the

Town's needs. The attached By-law (Attachment #2) declares the lands surplus.

Notice of the intended sale of the real property is to be provided through at least one (1)

ad in the newspaper, allowing the public the opportunity to comment on the proposed

sale. "Any comments received shall be considered by Council, which in its sole

discretion shall decide if any further action shall be taken on same."

ii) A survey is to be obtained of the real property proposed to be disposed of, if

deemed necessary. In this case, a registered plan of survey is necessary in order to

provide a property description.

iii) An appraisal needs to be obtained which "shall be a written opinion of the market

value of the real property."

The Town has undertaken the sale of a number of Town-owned properties in the recent

months. In the case where the lands were too small to develop or landlocked, the lands

were offered to the abutting property owners (or the abutting owners approached the

Town to purchase the lands). Six such approaches were made by the Town to property

owners. The Town-owned lands abutting 11A Bay Street are too small to develop on

their own and are not accessible to the public without trespassing over Georgian Bay

Airways' property. In this regard, selling the property through a tender process is not

practical as the property does not have road access (landlocked by Georgian Bay

Airways' lands).

In keeping with previous property sales, it is suggested that Georgian Bay Airways be

responsible for the Town's legal fees and the cost of the survey. The Town would be

responsible for the cost of the appraisal. Local appraisers will be contacted to provide a

quote for the service.

At the November 6, 2012 Council meeting, Council passed Direction 'THAT staff set a

minimum bid amount for properties proposed for lot additions of 75% of the appraised

value.' This was in response to a different parcel of Town-owned land that was for sale

at the time. As this direction establishes policy, this direction will be included in the

Prev

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eport

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revised Property Disposal By-law (By-law is in the review stage and will be brought to

Council at a future date).

The lease/occupation agreement between the Town and Georgian Bay Airways was

entered into in 2008 and has a 60 day notice requirement by either party to terminate.

Approving the recommendation will declare the property surplus. Staff will then publish

a notice of the intended sale in the newspaper, and obtain the appraisal. A By-law and

agreement of purchase/sale will come forward to a future Council meeting, once the

appraisal and survey have been obtained.


- creates a business expansion opportunity

-removes a lease of land occupation agreement, thereby removing any potential liability

for the Town.

Alternatives:

-accept the offer of $1,000. from Georgian Bay Airways.

-defeat the recommendation.

-sell the property by public tender.


-appraisal costs - $300. - $1,000.


Yes

Attachments:

Attachment #1 - map of the land/waterlot

Prev

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eport

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Attachment #2 - By-law


CAO’s Comments



Prev

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11A

²

©Copyright. Town of Parry Sound 2014Disclaimer:The location of utilities shown in distributed drawings or scans is approximate only. Their actual locations must be determinedby consulting municipal authorities and/or the utility companies concerned. All individuals shall prove the location of utilities andshall be responsible for adequate protection against damage. As well, should the provided files be redistributed to additional parties, the above stated disclaimer must be clearly communicated to all parties viewing, using and reproducing the informationin any form.The Town of Parry Sound is not responsible for any errors, omissions or Deficiencies with the information. Printed by: fpengra 2014/07/25 11:38 AM

NAD83, UTM17 1:500

LegendSurplus LandGeorgian AirwaysRetained Town Water Lot

0 10 20 305 m

09.2.2-ATT#2

09.2.2-ATT#3




Open


n/a


April 4, 2017

Subject:

Use of reserves to replace mail machine

TOMRMS File Number:

F20 - Reserves and Reserve Funds (2017)


Trevor Pinn, CPA, CA - Director of Finance and POA Court Services

Department:

Finance

Purpose of Report:

To approve an unbudgeted transfer from reserves to replace the mail machine

09.5.1

2


Yes


Core Service - Yes



Does This Item Relate to Council’s Strategic Priorities - Organizational Excellence

Background:

Subsequent to the 2017 budget being approved in principle on January 10, 2017 and

approved February 7, 2017, the postage machine at the municipal building experienced

a breakdown.

The postage machine is used on a daily basis by all departments, the machine seals

envelopes and applies a postage stamp (at a reduced rate) to each envelope. It was

found that the sealing portion of the machine was not functioning properly and not

sealing envelopes. This has resulted in staff having to manually seal envelopes in the

meantime, we have used the sealing function on the folding machine for the tax bills

and water bills however this is not recommended by the manufacturer.

We contacted Pitney Bowes, our current supplier and were informed that the machine

we have (which we have had for at least 12 years) is being discontinued as of

December 31, 2017. This means that there will be no service, or parts available after

this year. As we did not have a service agreement, the cost of repairs is not covered,

we inquired but were not given an answer. However, given the fact that in 9 months we

have to replace the machine (as it will not work with Canada Post's system) it does not

make sense to repair this machine at our cost.

3

Quotations

As the machine is less than $30,000 an RFP / tender process is not required and

council resolution for the proponent is not required; however as this is not included in

the 2017 budget, Council must approve the funding for the expenditure.

Staff asked the two known suppliers of these machines, for quotes. Pitney Bowes is our

current supplier and Neopost (through Kempenfelt Imaging Systems) is our folding

machine supplier.

We were provided with three machines as options (the Neopost machine has an option

with or without a connector to our existing folding machine) and two financing options,

purchase or lease. Both companies have leasing terms of 66 months. Given the nature

of the equipment, and the length of lease, it is more cost efficient in the 66 month period

to purchase the machine and enter into a service agreement than it is to lease the

machine. As well, as the machine is expected to last longer than 66 months there is a

further cost savings to purchasing; this is staff's recommendation.

As this purchase is not included in the budget, it is being recommended that the funds

for the purchase come from the equipment replacement reserve (specifically the

municipal office equipment allotment in this reserve). The annual service cost and

meter rental will be funded in the existing operating budget.


Staff are recommending the approval of the use of reserves to fund the purchase of this

equipment. This is essential equipment which is past its useful life and must be

replaced by December 31, 2017 anyways, it is not cost effective to repair this machine

in the mean time given the required replacement.

Staff have analyzed the costs of leasing and financing, and while there is a cost this

year, the overall cost to the taxpayer over the next 5 years is $1,300 to $1,700 less if we

purchase the machine outright.

4

Staff are recommending the purchase with the connecting piece to our existing

equipment as the approximate $2,800 price difference over 66 months would be more

than saved in staff time.


Resolution:

That Council approve the use of $11,200 from the Equipment Replacement Reserve for

the purchase of replacement postage machine.


Advantages:

1. Staff no longer have to manually seal envelopes (especially on larger mailouts)

2. Repairs on obsolete machinery are avoided and the Town will be in compliance with

requirements on January 1, 2018 which avoids any service disruptions

3. The Town maintains savings from having a postage machine

4. The purchase of the asset in the long run is more cost effective

Disadvantage

1. This was not included in the budget; however at the time the budget was prepared

and passed the machine was operating appropriately

2. Leasing does have a lower expenditure in 2017, however over the 66 month term it

is more costly; this will be mitigated by the service and maintenance contracts that

will be in place (and were included in the cost analysis)

Alternatives:

• Lease the machine for a 66 month term

• Do not enter into the maintenance agreement ($600/year); this is not recommended

as proper maintenance prolongs the life of this type of machine and will mitigate the

risk that the machine breaks before 66 months. The cost of the maintenance

5

agreement was included in the lease vs buy analysis, and even with the $600

agreement it is still cheaper to buy this machine than to lease it over 66 months

• Lower the approved transfer from reserves to $8,400, this will still allow the purchase

of a machine, however this machine will not have the interconnect ability with our

existing folding machine and will still require extra staff time on larger mailouts. The

service agreement is the same for this machine.


$11,200 from reserves (this portion of the equipment replacement reserve has $35,900

in it and is intended for this type of machinery)

A requirement for $600/year maintenance agreement for 5.5 years

A requirement for $599/year meter rental and mail service for 5.5 years (we currently

pay $859 for our existing meter rental on the machine we own)

A requirement for $498/year mail care (this is for software and postage updates from

Canada Post, we currently pay as required but this may be $250/time and there are

times where there are two or more updates).


No

Attachments:

n/a


6

CAO’s Comments


Yes


As a new machine is necessary, the main question is whether to purchase or lease.

The latter has financing costs built in. As noted above, after five years with the

purchase option, we should be well ahead financially especially as compared to leasing;

the machine should be expected to last an additional five or more years, albeit perhaps

with some repairs.




Open


n/a


April 4, 2017

Subject:

Use of Equipment Reserve for Parks Trailer

TOMRMS File Number:

F20 - Reserves and Reserve Funds (2017)


Trevor Pinn, CPA, CA - Director of Finance and POA Court Services

Department:

Finance

Purpose of Report:

To approve the use of equipment replacement reserve for the purchase of a new parks

trailer.

09.5.2

2


Yes


Core Service - Yes



Does This Item Relate to Council’s Strategic Priorities - Organizational Excellence

Background:

In 2016, the Town replaced one of the parks lawn tractors as part of the regular

replacement schedule. It has been determined that the new machine does not safely fit

onto the Town's existing parks trailer. It was noticed in March that a proposed trailer

had not been included in the 2017 budget.

The existing 20 year plan had a replacement Parks trailer in 2022, with a useful life of

20 years. It is being suggested that this be moved up to 2017, and the 2018 plan be

changed to reflect the new lifespan. Currently, to rent a trailer to move this equipment is

$100/day.

The Equipment Replacement Reserve has a component from the rolling stock plan with

a balance of approximately $21,200, it is being recommended that an amount be used

from this reserve to purchase the trailer this year.


Staff recommend the transfer of funds from the reserve to purchase a new trailer for the

parks department, one which was scheduled to be replaced in 2022 and would now be

replaced in 2037 (or later).

3


Resolution:

That Council approves the use of $10,200 from the Equipment Replacement Reserve

(20 year rolling stock plan) to be used to purchase a new Parks Department trailer, one

previously scheduled to be replaced in 2022.


1. The parks department will be able to safely transport their machine on a trailer

designed for this size

2. No longer paying a third party to rent the trailer, which is not always available when

needed by the Town

3. While it could be driven, the machine is not designed for driving on the road and

excessive usage on the road will have future maintenance costs which will outweigh

the cost of purchasing this trailer.

Disadvantage

1. Was not included in the budget; however when the Town implemented the 20 year

funding model for rolling stock there is an annual allotment which goes into the

reserve specifically for the purchase of this type of equipment. The funding model

will be updated, as it is annually, for the change in replacement years.

Alternatives:

Do not purchase the trailer, include in 2018's budget deliberations

Find the funding from another capital account, this will result in a 2017 capital project

being deferred to 2018


$10,200 reduction in the balance in the equipment replacement reserve

4


No

Attachments:

n/a


CAO’s Comments


Yes


This is a rational way to acquire and finance the trailer while keeping the integrity of the

20 year rolling stock funding model intact.




Open



April 4, 2017

Subject:

Traffic By-law Amendment - Speed Limit Reduction

TOMRMS File Number:

T08 - Traffic


Peter Brown, Director of Public Works

Department:

Public Works

Purpose of Report:

To amend Schedule "L" - Rate of Speed, of the traffic by-law, by reducing the speed

limit from 50 kph to 40 kph on streets located within school and community safety

zones.

10.1.1

2


Yes.


Core Service - yes

Key Performance Objectives (KPOs) - yes

New Service, Project or Program - new service

Does This Item Relate to Council’s Strategic Priorities - yes

Background:

Upon the recommendation of the 8-80's Committee to lower the speed limit in school

and community safety zones from 50 kph to 40 kph, Council directed staff to prepare a

21-day notice advising the public that an amendment to the Traffic bylaw will be

considered by Council on April 4, 2017. Residents were given the opportunity to

provide written comments.

Attachment #1 to this report consists of three letters received supporting the speed limit

reduction along with one letter requesting that River Street be included.

Attachment #2 to this report consists of five letters received in opposition to the speed

limit reduction, and two letters that stray from the subject matter, one being from a non-

resident.

Attachment #3 to this report is a petition signed by the residents of Macklaim Drive

requesting that the speed limit be reduced to 40 kph on Macklaim Drive and also Dennis

Drive.

The entrance to the new public school located on Beatty Street is Dennis Drive,

therefore I recommend that the speed limit also be reduced on Dennis Drive, Macklaim

Drive and Tudhope Street. With their proximity to the new public school, these streets

3

are now located within a school zone so it makes sense that they are included in the

amendment.


That the traffic bylaw be amended to reflect the change to the speed limit on streets

located within school or safety community zones.


By-Law:

Being a by-law to amend Schedule "L", Rate of Speed, of By-law 2007-5095, a by-law

to regulate and control traffic within the municipality, to reduce the maximum

permissible rate of speed to 40 kph from 50 kph on various streets located in the Town

of Parry Sound.

Advantages of Recommendation:

The speed limit reduction will:

- support the 8-80's Committee recommendation

- create a safer environment between vehicles and pedestrians & cyclists

- improve traffic calming in school zones

- enhance safety in areas that are already signed as "Community Safety Zones"

Disadvantages of Recommendation:

The speed limit reduction may:

- annoy drivers and encourage them to break the law (by ignoring the change)

- confuse drivers when driving on streets that have changing speed limits

4

Alternatives:

- have the reduced speed limit in effect during school hours only (8:00 a.m. to 5:00 p.m.)

and during the school year only (September to June). Signage stating when reduced

speed limit is in effect would have to be installed.

- do not amend the bylaw; leave the speed limit at 50 kph


Cost of signage, advertising and staff resources can be covered by a combination of the

8-80 budget and the Public Works budget.


Yes

Attachments:

Attachment #1 - Letters in support of the speed limit reduction

Attachment #2 - Letters in opposition of the speed limit reduction

Attachment #3 - Petition signed by residents of Macklaim Drive

Attachment #4 - Draft bylaw amendment

Attachment #5 - Schedule "A" to draft bylaw amendment


CAO’s Comments


Yes

5


The speed limit reduction issue has been a long-standing 8-80 Advisory Committee

agenda item, ranging from reducing speed limits throughout all or most of the Town to

what is proposed, in school zones. There is also a larger objective in play with this

initiative, that being presenting the community as pedestrian and bicycle friendly, not

just to Town and Area residents but to the 10's of thousands of visitors that come to

Parry Sound annually.

PB Attachment #1 - Letters in support of speed limit reduction10.1.1-

PB - Attachment #2 - Letters in opposition to speed limit reduction

10.1.1- Attachment #3 - Petition from Macklaim Drive residents


By-law 2017 -

1

Being a by-law to amend Schedule "L", Rate of Speed, of By-law 2007-5095, a by-

law to regulate and control traffic within the municipality, to reduce the maximum

permissible rate of speed to 40 kph from 50 kph on various streets located in the

Town of Parry Sound.

Whereas the Municipal Act, S.O. 2001, c.25 section 10 (1)(6) as amended, provides

that Council of a single-tier municipality may pass by-laws respecting matters pertaining

to health, safety and well being of persons and;

Whereas the Municipal Act, S.O. 2001, c.25, section 27(1), provides that Council may

pass by-laws in respect of a highway under its jurisdiction and;

Whereas the Corporation of the Town of Parry Sound deems it necessary to reduce the

speed limit from 50 kph to 40 kph on the streets and sections of streets located within

school zones and community safety zones, as per Schedule "A" attached.

Now Therefore the Council Of The Corporation Of The Town Of Parry Sound

Enacts As Follows:

1. This by-law shall come into force and take effect on August 1, 2017.

Read a First time this 4th day of April, 2017

Mayor Clerk

10.1.1-ATT#4


By-law 2017 -

2

Read a Second and Third time, Passed, Signed and Sealed

this _____ day of _______________, 2017

Mayor Clerk

Schedule "A" - By-law 2017 -

Amending Schedule "L" - By-law 2007-5095

Rate of Speed

Maximum permissible rate of speed on all of the highways or parts of highways within

the municipality shall be 50 kilometers per hour with the exception of the highways or

parts of the highway named or described below:

Street name Speed limit

Beatty Street, from Isabella Street to the dead-end 40

Church Street, from Cascade Street to Isabella Street 40

Dennis Drive 40

Isabella Street, from Wood Street to William Street 40

Joseph Street, from Isabella Street to MacNaughton Street 40

Macklaim Drive 40

Silver Birch Court, from William Street to the end 40

Tudhope Street 40

William Street, from Isabella Street to Mill Lake Road 40

10.1.1-ATT#5

Cover for Agenda for CouncilAgenda for Council for the Town of Parry SoundApril 4, 2017

Open Agenda 04 04 2017-AD2017AgendaTime:Location:Members Present:Staff Present:Presentations:1. Agenda2. Public Meeting3. Minutes and Matters Arising from Minutes4. Correspondence5. Deputations6. Mayor & Councillors' Reports7. Ratification of Matters from Closed Agenda8. Consent Agenda9. Resolutions and Direction to Staff10. By-laws11. Adjournment

04.1 - AMO Watchfiles-March 16 & 23-201704.2 -Ltr-FCM-Legal Defence Fund09.1.1 PB R&R - Tender - Mini Excavator AD2017Council Report and RecommendationOpen or Closed Agenda:Section 239 (2), Municipal Act, Subsection:Council Meeting Date:Subject:TOMRMS File Number:Spokesperson(s) Name and Title:Department:Purpose of Report:Does Staff Support the Proposal?Identify Relationship to Strategic Priorities:Background:Tender Results:Staff Recommendation:Determination for Council:Resolution:

Advantages and/or Disadvantages of Recommendation:Alternatives:Cost/Financial Impact:Included in Current Budget:Attachments:CAO’s CommentsRecommends Council Approval:Recommends Council consider staff recommendation with the following comments:

09.2.1 TE RR - Planning Board Delegation - AD2017Council Report and RecommendationOpen or Closed Agenda:Section 239 (2), Municipal Act, Subsection:Council Meeting Date:Subject:TOMRMS File Number:Spokesperson(s) Name and Title:Department:Purpose of Report:Identify Relationship to Strategic Priorities:Background:Staff Recommendation:Determination for Council:Resolution:


09.2.1 TE-ATT #1 - Letter Town of Parry Sound Mar 8 1709.2.2 TE RR - GB Airways - AD2017Council Report and RecommendationOpen or Closed Agenda:Section 239 (2), Municipal Act, Subsection:Council Meeting Date:Subject:TOMRMS File Number:,Spokesperson(s) Name and Title:Department:Purpose of Report:Does Staff Support the Proposal?Identify Relationship to Strategic Priorities:Background:Staff Recommendation:Determination for Council:Resolution:


09.2.2 TE-ATT#1 - 2014 report09.2.2 TE-Att#2 - Map09.2.2 TE-ATT#3 - Letter from engineer09.5.1 TJP R&R Folding Machine Purchase- AD2017Council Report and RecommendationOpen or Closed Agenda:Section 239 (2), Municipal Act, Subsection:Council Meeting Date:Subject:TOMRMS File Number:Spokesperson(s) Name and Title:Department:Purpose of Report:Does Staff Support the Proposal?Identify Relationship to Strategic Priorities:Background:Staff Recommendation:Determination for Council:Resolution:


09.5.2 TJP R&R Parks Trailer - AD2017Council Report and RecommendationOpen or Closed Agenda:Section 239 (2), Municipal Act, Subsection:Council Meeting Date:Subject:TOMRMS File Number:Spokesperson(s) Name and Title:Department:Purpose of Report:Does Staff Support the Proposal?Identify Relationship to Strategic Priorities:Background:Staff Recommendation:Determination for Council:Resolution:


10.1.1 PB R&R - Bylaw Amendment - Speed Limit Reduction - AD2017Council Report and RecommendationOpen or Closed Agenda:Section 239 (2), Municipal Act, Subsection:Council Meeting Date:Subject:TOMRMS File Number:Spokesperson(s) Name and Title:Department:Purpose of Report:Does Staff Support the Proposal?Identify Relationship to Strategic Priorities:Background:Staff Recommendation:Determination for Council:By-Law:

Advantages of Recommendation:Disadvantages of Recommendation:Alternatives:Cost/Financial Impact:Included in Current Budget:Attachments:CAO’s CommentsRecommends Council Approval:Recommends Council consider staff recommendation with the following comments:

10.1.1 PB-Attach #1 - Letters in support of speed limit reduction10.1.1 PB-Attach #2 - Letters in opposition to speed limit reduction_Redacted10.1.1 PB-Attach #3 - Petition from Macklaim Drive residents10.1.1 PB-Attach #4 - Draft bylaw amendment - Speed reduction-AD201710.1.1 PB-Attach #5 - Schedule A to draft bylaw amendmentSchedule "A" - By-law 2017 -Amending Schedule "L" - By-law 2007-5095Rate of SpeedStreet name Speed limit

Documents

Agenda for Council for the Town of Parry Sound · Strongco $69,777.50 2017 Volvo EC35D 8. Bradford Rental Sales and Service $75,044.43 2017 GEHL 235 9. Battlefield Equipment Rentals