AGENDA - Houston ISD

THE HOUSTON INDEPENDENT SCHOOL DISTRICT

AGENDA

Board of EducationMeeting

June 13, 2013


BOARD OF EDUCATION

Agenda Index

A. Superintendent’s Priority Items

B. Board of Education

C. Closed Session (Closed to Public)

D. Academic Services

E. School Support

F. Human Resources

G. Business Operations

H. Finance

I. Other

J. Policy

MEMBERS OF THE BOARD OF EDUCATION

Anna Eastman, President Juliet Stipeche, First Vice President

Manuel Rodriguez, Jr., Second Vice President Rhonda Skillern-Jones, Secretary

Michael Lunceford, Assistant Secretary Paula M. Harris

Lawrence Marshall Greg Meyers

Harvin C. Moore

Terry B. Grier, Ed.D., Superintendent of Schools


BOARD OF EDUCATION AGENDAJune 13, 2013

Table of Contents

A-1. SUPERINTENDENT'S INFORMATION ITEMSA-1a Investment ReportA-1b Board Monitoring System Update

Board Monitoring System Scorecard STAAR 3-8 2013

A. SUPERINTENDENT'S PRIORITY ITEMS

B. BOARD OF EDUCATIONB-2 Approval Of The Resolution Assigning Territory Of The North Forest Independent School District Into Single Member Houston Independent School District Trustee Districts

Resolution On Assigning NFISD Territory Into Single Member HISD Trustee DistrictsB-3 Approval Of The Changes To The Boundary Of The Houston Independent School District Contingent Upon Annexation Of The North Forest Independent School District Into The Houston Independent School District

Attachment - Current Houston ISD Boundary Attachment - Proposed Houston ISD Boundary

C-2. PERSONNEL (CLOSED TO PUBLIC)

C-3. LEGAL MATTERS (CLOSED TO PUBLIC)

C-4. REAL ESTATE (CLOSED TO PUBLIC)

D. ACADEMIC SERVICESD-1 Approval Of Current And Anticipated Donations For Districtwide And School-Specific Programs And Authorization To Negotiate, Execute And Amend Necessary Contracts Associated With These Donations

Attachment For Acceptance Of DonationsD-2 Acceptance Of Grant Funds In Support Of Districtwide And School-Specific Programs And Authorization To Negotiate And Execute Contracts Required Under The Grants

Attachment For Acceptance Of Grants Detailed Budget For Smithsonian Science Ed Center

D-3 Approval Of The 2013-2014 Code Of Student ConductD-4 Authority To Negotiate And Execute Contracts And Agreements With Vendors For The 2013-2014 School Year Professional Development Opportunities For Teachers And Administrators

Detailed Budget For Prof Dev Opportunities

E. SCHOOL SUPPORTE-1 Approval Of School Waiver Requests From Local Board Policy For The 2013-2014 School YearE-2 Authority To Negotiate And Execute An Agreement Renewal With Forest Glen, Inc., For The Outdoor Education Center At Camp Forest Glen

E-3 Authority To Negotiate And Execute An Agreement Renewal With Camp Olympia, Inc., And Camp Management, Inc., For The Outdoor Education Center At Camp OlympiaE-4 Approval To Establish A Pre-AP Chinese II Course And A Pre-AP Chinese III Course For Use At All HISD High SchoolsE-5 Approval To Change The Magnet Theme Of Long Academy From Vanguard To Allied Health Professional Institute

F. HUMAN RESOURCESF-1 Approval Of The Proposed 2013-2014 Local Calendar For The Teacher Appraisal And Development System

G. BUSINESS OPERATIONSG-1 Approval Of Adjustment In The Budget And Authority To Negotiate, Execute, And Amend All Necessary Contracts Related To Capital Improvements At Paul Revere Middle SchoolG-2 Authority To Negotiate, Execute, And Amend Construction Contract For Frank Black Middle School Roof ReplacementG-3 Approval Of An Adjustment In The Construction Contingency Allowance And Authority To Negotiate, Execute, And Amend All Necessary Contracts For The Renovation Of Ezekiel Cullen Middle SchoolG-4 Approval Of Adjustment In The Budget And Contingency Allowances And Authority To Negotiate, Execute, And Amend All Necessary Contracts For The Renovation Of Joanna Southmayd Elementary SchoolG-5 Authority To Negotiate, Execute, And Amend Construction Contract For Luther Burbank, Macario Garcia, And E. A. "Squatty" Lyons Elementary School RenovationsG-6 Approval Of Adjustment To The Construction Contingency Allowance For Henry Grady Middle School Renovation/Addition And Authority To Negotiate, Execute, And Amend All Related ContractsG-7 Approval Of A Budget And Authority To Negotiate, Execute, And Amend All Related Contracts For Energy Institute High SchoolG-8 Approval Of An Adjustment In The Project Budget And Authority To Negotiate, Execute, And Amend All Related Contracts For Baylor College Of Medicine Academy At Ryan

H. FINANCEH-1 Approval Of Consultant And Professional-Service Contracts

Consultant RequestsH-2 Approval Of Vendor Awards For Purchases Over $100,000 And Ratification Of Vendor Awards For Purchases Under $100,000

Purchasing RequestsH-3 Adoption Of Resolution Approving The Debt Management Policy

Resolution And Ordinance On Debt Management PolicyH-4 Adoption Of Resolution Approving The Cash Management And Investment Policy And The Authorized List Of Brokers/Dealers

Resolution And Ordinance On Cash Management And Investment PolicyH-5 Approval Of Resolution And Ordinance Adopting Residence Homestead Exemptions For Tax Year 2013

Resolution And Ordinance On Residence Homestead ExemptionsH-6 Designation Of Personnel For Calculation Of District's Effective Tax Rate And Rollback Tax Rate For Tax Year 2013

I. OTHER

J. POLICYJ-1 Proposed Revisions To Board Policy EFAA(LOCAL), Instructional Materials: Selection And Adoption-First Reading

EFAA(LOCAL), 1st Reading

J-2 Proposed Revisions To Board Policy FEB(LOCAL), Attendance: Attendance Accounting-First Reading FEB(LOCAL), 1st Reading

J-3 Proposed Revisions To Board Policy EIE(LOCAL), Academic Achievement: Retention And Promotion-First Reading

EIE(LOCAL), 1st ReadingJ-4 Proposed Revisions To Board Policy DGB(LOCAL), Employee Rights And Privileges: Personnel-Management Relations-First Reading

DGB(LOCAL), 1st ReadingJ-5 Proposed Revisions To Board Policy EL(LOCAL), Charter Campus Or Program-Second Reading

EL(LOCAL), 2nd Reading

REPORT FROM THE SUPERINTENDENT

Office of Superintendent of SchoolsBoard of Education Meeting of June 13, 2013

SUBJECT: INVESTMENT REPORT

Section 2256 of the Government Code requires that the Board-designated investment officers prepare and submit to the Board of Education, not less than quarterly, a written report of investment transactions for all funds covered by the act for the preceding quarter.

The quarterly investment report for the quarter ending March 31, 2013 for fiscal year 2012–2013 contains portfolio composition and maturity schedules for all funds, as well as beginning and ending book and market values for each fund’s investments.

The Houston Independent School District’s (HISD’s) investments are governed by the Board-approved Cash Management and Investment Policy. All investments purchased meet the three basic tenets included in policy: investment safety, investment liquidity, and investment yield. All investments are held to maturity. HISD does not invest on a speculative basis.

This report also contains a compliance letter signed by the Chief Financial Officer, Controller, and Treasurer, who have been designated by the Board of Education as the district’s investment officers for the day-to-day management of HISD’s cash and investment position.

A-1a

REPORT FROM THE SUPERINTENDENTOffice of Superintendent of SchoolsBoard of Education June 13, 2013

SUBJECT: Board Monitoring System Update

The Houston Independent School District (HISD) exists to strengthen the social and economic foundation of Houston by assuring its youth the highest-quality elementary and secondary education available anywhere. In fulfilling this goal, the HISD Board of Education has designed the framework for the systematic monitoring of the district's goals.

Following are the specific, actionable measures provided to the Board of Education on an annually recurring basis for ongoing monitoring and trend reporting in the areas of rigorous education in reading and math, consistency and safety with the intent to provide a holistic view of the district. As data is received into the district, data attributes are populated.

Attached to this update is an Executive Summary containing supporting evidence of district progress for the 2012-2013 school year, specifically for the STAAR 3-8 Reading and Math Performance.

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A-1b

Student Achievement 2010-2011 2011-2012 2012-2013Percent of Students at Level III - Advanced Academic Performance STAAR Standard Reading

Percent of Students at Level III - Advanced Academic Performance STAAR Standard Math

Percent of Students at Level II - Satisfactory Academic Performance STAAR Standard Reading

Percent of Students at Level II - Satisfactory Academic Performance STAAR Standard Math

Percent of Students at Level I - Unsatisfactory Academic Performance STAAR Standard Reading

Percent of Students at Level I - Unsatisfactory Academic Performance STAAR Standard Math

Percent of Students at Level III - Advanced Academic Performance STAAR EOC Reading

Percent of Students at Level III - Advanced Academic Performance STAAR EOC Math

Percent of Students at Level II - Satisfactory Academic Performance STAAR EOC Reading

Percent of Students at Level II - Satisfactory Academic Performance STAAR EOC Math

Percent of Students at Level I - Unsatisfactory Academic Performance STAAR EOC Reading

Percent of Students at Level I - Unsatisfactory Academic Performance STAAR EOC Math

Percent of Students at or above 50th percentile on Norm Reference Test in Grades K-5 Reading

Percent of Students at or above 50th percentile on Norm Reference Test in Grades K-5 Math

Percent of Students at or above 50th percentile on Norm Reference Test in Grades 6-8 Reading

Percent of Students at or above 50th percentile on Norm Reference Test in Grades 6-8 Math

Districtwide EVAAS Scores in Reading Reading

Districtwide EVAAS Scores in Math Math

College and Career Readiness:% Students Enrolling in Higher Education Within 1 Year of High School Graduation

% Students at or above standard on the SAT/ACT Reading & Math Sections Combined

% Students at or above benchmark score on the PSAT

Graduation & DropoutFour-Year Cohort Graduation Rate

Percent of Students (in a High School Cohort) Who Dropped Out

Perception Survey - Rigorous EducationPercent of Parents Satisfied with Rigorous Education

Percent of Students Who Feel Challenged with Coursework

StudentsPercent of Students Satisfied with Teachers Having High Expectations

ParentsPercent of Parents Satisfied with Consistent Education

Teachers Percent of Highly Effective Teachers Who are Retained

Percent of Ineffective Teachers Who are Exited

PrincipalsPercent of Principals Satisfied with Central Office Services

Levels of Offenses# of Level III Offenses - Suspension/Optional Removal to Disciplinary Alternative Education Program

# of Level IV Offenses - Required Placement in a Disciplinary Alternative Education Program

# of Level V Offenses - Expulsion for Serious Offenses

# of Number of Bullying Incidents

Perception Survey - Safety and EnvironmentPercent of Parents Satisfied with Safety

Percent of Parents Satisfied with Environment

Percent of Students Satisfied with Safety

Percent of Students Satisfied with Environment

Percent of Teachers Satisfied with Safety

Percent of Teachers Satisfied with Environment

Percent of Principals Satisfied with Safety

Percent of Principals Satisfied with Environment

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2012-2013 School Year

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Anna Eastman, Board President

SUBJECT: APPROVAL OF THE RESOLUTION ASSIGNING TERRITORY OF THE NORTH FOREST INDEPENDENT SCHOOL DISTRICT INTOSINGLE MEMBER HOUSTON INDEPENDENT SCHOOL DISTRICTTRUSTEE DISTRICTS

The Texas Education Agency’s Commissioner of Education has ordered that the Houston Independent School District (HISD) annex the North Forest Independent School District (North Forest ISD) to be effective July 1, 2013. Pursuant to Texas Education Code §13.054 and §13.102 followed by the annexation of territory as mandated by operation of law, this agenda item seeks HISD Board of Education approval of a resolution outlining Trustee representation, providing notice of meeting, superintendent authorization, authorization to execute and effective date.

COST/FUNDING SOURCE(S) None

STAFFING IMPLICATIONS: None

ORGANIZATIONAL GOALS/IMPACT: This agenda item is ministerial for compliance purposes only.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.

RECOMMENDED: That the Board of Education approve the resolution assigning territory of the North Forest Independent School District into single member Houston Independent School District trustee districts; the resolution, effective immediately upon adoption by the Board, with assignment of the territory effective July 1, 2013 or whenever North Forest Independent School District is annexed to Houston Independent School District.

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B-2

HOU:3322321.1

RESOLUTION ASSIGNING TERRITORY OF THE NORTH FORESTINDEPENDENT SCHOOL DISTRICT INTO SINGLE MEMBER HOUSTON

INDEPENDENT SCHOOL DISTRICT TRUSTEE DISTRICTS

THE STATE OF TEXAS §COUNTY OF HARRIS §HOUSTON INDEPENDENT SCHOOL DISTRICT §

WHEREAS, Texas Education Code §39.052 requires the Texas Commissioner ofEducation (“Commissioner”) to determine the accreditation status of each school district each year;

WHEREAS, Texas Education Code §39.102 authorizes the Commissioner to take certain actions to the extent the Commissioner determines necessary if a school district does not satisfy the accreditation criteria under Texas Education Code §39.052, the academic performance standards under Texas Education Code §39.053 or §39.054, or any financial accountability standard as determined by Commissioner rule;

WHEREAS, the authorized actions the Commissioner is allowed to take include revoking a district’s accreditation and ordering a district be closed and annexed to one or more adjoining districts;

WHEREAS, after consideration of the academic performance with the North Forest Independent School District (“North Forest ISD”), the Commissioner issued his Decision of the Commissioner, dated March 30, 2012 (and modified by the Decision on Motion for Rehearing, dated May 7, 2012) and revoked the accreditation of North Forest ISD, ordered its closure and annexation to Houston Independent School District (“Houston ISD”), but abated the implementation of the order until July 1, 2013 to allow North Forest ISD a last opportunity to demonstrate, among other requirements, sustained improvement in student completion rates and student academic performance;

WHEREAS, on February 7, 2013, the Commissioner notified North Forest ISD of his conclusions that North Forest ISD had failed to meet two of the conditions set forth in the Decision of the Commissioner and the Decision on Rehearing and that North Forest ISD should be ordered closed and annexed into the Houston ISD;

WHEREAS, after North Forest ISD requested and received a reopened record review, on April 1, 2013, the Decision of the Commissioner’s Designee on Reopened Record Review was signed and issued, ordering the North Forest ISD to be closed effective July 1, 2013 and annexed to the Houston ISD on July 1, 2013;

WHEREAS, on May 24, 2013, by Decision and Order in SOAH Docket No. 701-13-3749 and TEA Docket No. 037-R8-04-2013, Administrative Law Judge William Newchurch of

Attachment B-2NEW 06/07/13

HOU:3322321.1

the State Office of Administrative Hearings affirmed the Commissioner’s decision to order closure of the North Forest ISD;

WHEREAS, by operation of law the North Forest ISD will become part of Houston ISD on July 1, 2013;

WHEREAS, Houston ISD maintains single member trustee districts, with nine trustees;

WHEREAS, if the annexation of North Forest ISD as mandated by operation of law occurs on July 1, 2013, Houston ISD desires to assign the North Forest ISD into certain single member districts to provide immediate representation within its single member trustee district system; and

WHEREAS, Houston ISD recognizes that a full redistricting of its nine trustee districts is probable and projects that such redistricting will take place in 2014.

THEREFORE, IT IS ORDERED BY THE BOARD OF TRUSTEES OF HOUSTON ISD THAT:

Section 1. The Territory representing the North Forest ISD (consisting of all territory currently assigned to North Forest ISD, as identified in the Texas School Districts and ESC Regions 2010-2011 School Year map located at the first link on the web page at http://www.tea.state.tx.us/index2.aspx?id=2147505144&menu_id=692&menu_id2=796&cid=214743661 is hereby assigned to Houston ISD Single Member Trustee Districts 2 and 8 as shown on Exhibit A.

Section 2. Notice of Meeting. The Board of Trustees officially finds, determines, recites and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was posted as required by Chapter 551, Texas Government Code; and that such meeting was open to the public as required by law at all times during which this Resolutionand the subject matter thereof was discussed, considered and formally acted upon.

Section 3. Superintendent Authorization. The Board of Trustees hereby authorizes the Superintendent to take all appropriate steps to implement this resolution.

Section 4. Authorization to Execute. The President or Vice President of the Board of Trustees is authorized to execute and the Secretary of the Board of Trustees is authorized to attest and seal this Resolution on behalf of the Board of Trustees.

Section 5. Effective Date. This Resolution is effective immediately upon adoption by the Board, and assignment of the territory is effective July 1, 2013 or whenever North Forest is annexed to HISD.

[signature page follows]

HOU:3322321.1

PASSED AND APPROVED this June 13, 2013.

President, Board of TrusteesHouston Independent School District

ATTEST:

Secretary, Board of TrusteesHouston Independent School District

(SEAL)

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Anna Eastman, President

SUBJECT: APPROVAL OF THE CHANGES TO THE BOUNDARY OF THE HOUSTON INDEPENDENT SCHOOL DISTRICT CONTINGENT UPON ANNEXATION OF THE NORTH FOREST INDEPENDENTSCHOOL DISTRICT INTO THE HOUSTON INDEPENDENT SCHOOL DISTRICT

The Texas Education Agency’s Commissioner of Education has ordered that the Houston Independent School District (HISD) annex the North Forest Independent School District (North Forest ISD) to be effective July 1, 2013. Pursuant to HISD Board Policy AC(LEGAL) and the Texas Education Code §13, Subchapter B regarding the annexation of territory, this agenda item seeks HISD Board of Education approval of an enlarged district boundary contingent upon the annexation of the North Forest ISD into HISD.

The proposed boundary for the HISD is indicated below.

Beginning at a point where the East line of the L. Roarke Survey (Abs. 651) projected southwesterly intersects the boundary line between Harris and Fort Bend Counties, said point being on the East boundary of the Alief Independent School District:

1) THENCE northeasterly along said projection and the East line of the said L. Roarke Survey to its Northeast corner on the South line of the W. E. Sanders Survey (Abs. 1137);

2) THENCE southeasterly along the South line of said W. E. Sanders Survey to the Southeast corner of said Survey;

3) THENCE North along the East line of the said W. E. Sanders Survey to the South line of the H.T. & B. R.R. Survey No. 7 (Abs. 398);

4) THENCE East along the South line of said H.T. & B. R.R. Survey No. 7 to its Southeast corner;

5) THENCE North along the East line of said H.T.& B. R.R. Survey No. 7 to its Northeast corner;

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6) THENCE West along the North line of said H.T.& B. R.R. Survey No. 7 to the East line of the W.T. Neal Survey (Abs. 607);

7) THENCE North along the East line of said W.T. Neal Survey to its Northeast corner;

8) THENCE West along the North line of the said W.T. Neal Survey to the Southeast corner of the David Henson Survey (Abs. 381);

9) THENCE North along the East line of the said David Henson Survey to its Northeast corner, same being the Southwest corner of the Caleb MacKenzie Survey (Abs. 561);

10)THENCE East along the South line of the Caleb MacKenzie Survey to the Southeast corner of said Survey;

11)THENCE North along the East line of the Caleb MacKenzie Survey, the East line of the C. Ennis Survey (Abs. 253), and the East line of the Geo. L. Bellows Survey (Abs. 3) to the Northeast corner of the Alief Independent School District, being the center line of Westheimer Road, F.M. #1093, formerly Beeler Road #1130 and Westheimer Road #1880;

12)THENCE in a westerly direction along the center line of Westheimer Road, F.M. #1093, being the North line of the Alief Independent School District, to the center line of State Highway 6, Addicks-Howell Road #1001;

(The description of boundary calls 1 through 12, inclusive, follows the East and North lines of the Alief Independent School District.)

13)THENCE in a northerly direction along the center line of State Highway 6 to its intersection with the center line of Buffalo Bayou;

14)THENCE in an easterly direction and with the meanders of the center line of Buffalo Bayou to its intersection with the West right-of-way line of a 50 ft. United Gas Pipe Line Co. easement;

15)THENCE northerly along the West line of the United Gas pipe Line easement and the East line of Thornwood Two Subdivision to the Northeast corner of Lot 1. Blk 5. of Thornwood II and the South line of Turkey Creek Drive;

16)THENCE northeasterly from stated block to a point South of Memorial Drive;

17)THENCE South from stated point to the center of Buffalo Bayou;

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18)THENCE easterly along the meanders of the rectified portion of Buffalo Bayou as per U.S. Army Corps. of Engineers data;

19)THENCE continuing in an easterly direction with the center line of Buffalo Bayou with all its meanders to the center line of Woodway Drive;

20)THENCE east with the center line of Woodway Drive to the center line of Post Oak Lane, the same being a West line of Memorial Park;

21)THENCE North along a West line of Memorial Park, being also the dividing line between the John Reinerman Survey (Abs. 642) and the James Wharton Survey (Abs. 871) to the Northwest corner of said John Reinerman Survey in the South line of the Henry Reinerman Survey (Abs. 644);

22)THENCE West with the South line of the Henry Reinerman Survey to its Southwest corner;

23)THENCE North along the West line of the Henry Reinerman Survey to a point in the center line of the T. & N.O. R.R. (formerly the H. & T.C. R.R.) right-of-way;

24)THENCE in a northwesterly direction with the center line of the T. & N.O. R.R. right-of-way to the West line of the John Flowers Survey (Abs. 269);

25)THENCE North with the West line of the said John Flowers Survey to its Northwest corner in the South line of the Sam Moore Survey (Abs. 550);

26)THENCE West with the South line of the Sam Moore Survey to its Southwest corner;

27)THENCE East then North along the West line of the Sam Moore Survey to a point in the center line of Brick House Gully;

28)THENCE in a westerly direction with the center line of Brick House Gully, being the northeasterly boundary of the Spring Branch Independent School District, to a point where the East line of the Thomas Hubanks Survey (Abs. 370), being the East line of the A.B. Holland Survey (Abs. 346), produced South intersects the center line of Brick House Gully, said point being the Southeast corner of the Cypress-Fairbanks Independent School District;

(Calls 17 through 28 follow the South, the East, and the Northeasterly boundary of the Spring Branch Independent School District.)

29)THENCE North through part of the D. Alexander Survey (Abs. 92) and the W.C. Wallace Survey (Abs. 848), and Joseph Bays Survey (Abs. 127), this being the

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East boundary of the Cypress-Fairbanks Independent School District, to the Southwest corner of the A.G. Holland Survey (Abs. 346), this being the Southwest corner of the Aldine Independent School District;

30)THENCE East with the South line of the said A.G. Holland Survey to its Southeast corner in the West line of the E. Benson Survey (Abs. 110);

31)THENCE South with the West line of the Benson Survey to its Southwest corner;

32)THENCE East with the South line of the Benson Survey to its Southeast corner;

33)THENCE North with the East line of said E. Benson Survey and the East line of the J. Love Survey (Abs. 258) to a point in the East line of said Love Survey which is the most southerly Southwest corner of the P. Thompson Survey (Abs. 768);

34)THENCE East with the most southerly South line of the P. Thompson Survey to its Southeast corner;

35)THENCE North with the East line of said P. Thompson Survey to its Northeast corner, the same being an inner corner of the H. & T.C. R.R. Co. Survey (Abs. 431);

36)THENCE East across the H. & T.C. R.R. Co. Survey to another inner corner of said Survey. And continuing East along the most easterly South line of said Survey and the South line of the A.C. Allen Survey (Abs. 1295) and the M.K. Snell (Abs. 688) to the Southeast corner of said Snell Survey on the West line of the T.S. Lubbock Survey;

37)THENCE South with the West line of the T.S. Lubbock Survey to its Southwest corner;

38)THENCE East along the South line of the Lubbock Survey to the Northwest corner of the Wiley Smith Survey (Abs. 711);

39)THENCE South with the West line of the Wiley Smith Survey to its most southerly Southwest corner;

40)THENCE East with the most southerly South line of the said Wiley Smith Survey and with the South line of the M. Terrell Survey (Abs. 772), to the Northwest corner of the Andrew Daly Survey (Abs. 239);

41)THENCE South with the West line of said Andrew Daly Survey to its Southwest corner;

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42)THENCE East with the South line of said Andrew Daly Survey, being the North line of the Harris & Wilson Survey (Abs. 32), to the center line of the Union Pacific R.R. (formerly the T.&N.O. R.R.) right-of-way;

43)THENCE North in an Easterly direction with the center line of the Union Pacific Railroad to a point in the center line of Greens Bayou;

(Calls 34 through 43 following the southerly and easterly line of the Aldine Independent School District.)

44)THENCE East with the center line of Greens Bayou to a point in the center line of the East line of the N. Brady Survey, (Abs. 149);

45)THENCE South with the center line of the East line of the W. Britton Survey (Abs. 117), and the East line of the J.E. Bundick Survey, (Abs 119), and the west line of the W. H. Steele Survey (Abs. 714) to a point in the center line of Greens Bayou;

(Call 45 follows the westerly boundary of the Sheldon Independent School District.)

46)THENCE South with the center line of Greens Bayou with its meanders in a southerly direction to a point where the South line of the C. Martinez Survey (Abs. 545) projected East through the Harris & Wilson Survey (Abs. 31) would intersect said center line of Greens Bayou;

47)THENCE West through the said Harris & Wilson Survey and along the South line of the said C. Martinez Survey to the Southwest corner of said C. Martinez Survey, and being in the North line of the J.H. Callahan Survey (Abs. 192);

48)THENCE continuing West with the North line of the said J.H. Callahan Survey to its Northwest corner;

49)THENCE South with the West line of the said J.H. Callahan Survey to its Southwest corner and being in the North line of the E. Thomas Survey (Abs. 73);

50)THENCE West with the North line of the said E. Thomas survey to its Northwest corner;

51)THENCE South with the West line of the said E. Thomas Survey to the center line of the Buffalo Bayou (Houston Ship Channel);

52)THENCE in an easterly direction with the center line of Buffalo Bayou with all its meanders to the Northeast corner of the Callahan and Vince Survey (Abs. 9),

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said point of intersection of the East line of the Callahan and Vince Survey and Buffalo Bayou being the most northerly West corner of the Pasadena Independent School District;

(Calls 46 through 52, inclusive, follow the westerly boundary of the Galena Park Independent School District.)

53)THENCE South with the East line of the said Callahan and Vince Survey to itsSoutheast corner;

54)THENCE West with the South line of said Callahan and Vince Survey to its Southwest corner and being in the East line of the John R. Harris Survey (Abs. 27);

55)THENCE South with the East line of the said John R. Harris Survey, the D.W.C. Harris Survey (Abs. 324), the Peter Mahen Survey (Abs. 562), and Thomas Slayden Survey (Abs. 1687), the J.T. Rockwell Survey (Abs.666), the John Randon Survey (Abs.665), and a part of the J. de Cordova Survey (Abs. 237) to the Northwest corner of the Robert Cameron Survey (Abs. 211);

56)THENCE continuing South with the East line of the said J. de Cordova Survey and W.T. Bissonnet Survey (Abs. 150), to the center line of Clear Creek, which is the South boundary of Harris County and the North boundary of Brazoria County;

(Calls 53 through 56, inclusive, follow the westerly boundary line of the PasadenaIndependent School District.)

57)THENCE in a westerly direction with the center line of Clear Creek with all its meanders and the boundary line between Harris and Brazoria Counties to the northerly Northwest corner of Brazoria county, being the Northeast corner of Fort Bend County in the S.G. Haynie Survey;

58)THENCE in a northwesterly direction with the South boundary of Harris County, begin the North boundary of Fort Bend County to a point where said boundary intersects the northerly city limit lines of the City of Stafford;

59)THENCE in a northwesterly direction with the city limit lines of the City of Stafford to the South boundary of Harris County, being the North boundary of Fort Bend County;

60)THENCE in a northwesterly direction with the South boundary of Harris County, being the North boundary of Fort Bend County, to a point where the east line of the L. Roarke Survey (Abs. 651) projected southwardly intersects said boundary

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line between Harris and Fort Bend Counties, and being the PLACE OF BEGINNING.

HISD is a district of choice, providing a diverse portfolio of educational options. Families may choose for students to attend their new zoned neighborhood school, transfer to a magnet or specialty school, or remain at the current school.

The current and proposed boundary maps are attached.

COST/FUNDING SOURCE(S) None

STAFFING IMPLICATIONS: Staff members will be assigned as appropriate.

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is not aligned to a core initiative, but is ministerial for compliance purposes only.

THIS ITEM DOES REQUIRE CONSULTATION.


RECOMMENDED: That the Board of Education approve the enlarged boundary of the Houston Independent School District contingent upon the annexation of the North Forest Independent School District into the Houston Independent School District, effective, June 14, 2013.

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Current Houston ISD Boundary June 2013

Prepared by Houston ISD DemographicsF0 52.5 Miles

RoadsDistrict Boundary


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Proposed Houston ISD Boundary June 2013

Prepared by Houston ISD DemographicsF0 52.5 Miles

RoadsDistrict Boundary


Office of Superintendent of Schools Board of Education Meeting of June 13, 2013

Office of Academic ServicesJulie Baker, Chief Academic Officer

SUBJECT: APPROVAL OF CURRENT AND ANTICIPATED DONATIONS FOR DISTRICTWIDE AND SCHOOL-SPECIFIC PROGRAMS AND AUTHORIZATION TO NEGOTIATE, EXECUTE AND AMEND NECESSARY CONTRACTS ASSOCIATED WITH THESE DONATIONS

In accordance with board policy, all donations in aggregate of $5,000 or more mustbe approved by the Houston Independent School District’s (HISD’s) Board ofEducation.

The attachment reflects a summary of proposed donations.

COST/FUNDING SOURCE(S): Shown on the attached list.


ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:Increase Student Achievement and isaligned with Core Initiative 3: RigorousInstructional Standards and Supports.



.

RECOMMENDED: That the Board of Education accept the proposed donations fordistrictwide and school-specific programs and authorize the superintendent or a designee to negotiate, execute, and amend necessary contracts, effective June 14, 2013.

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SUMMARY OF DONATIONS GREATER THAN $5,000Donor Receiving School/

DepartmentDonation Disbursement Total Value of

DonationBudget String

Longfellow Parent Teacher Association

Longfellow Elementary School

$34,359 SR1-11-6118-196-10-YA1-YA1

These funds will be used for extra duty pay for teachers and staff for the after school program.

Roberts Parent Teacher Organization (PTO)

Roberts Elementary School

$28,719 SR1-11-6632-229-10-YY7-YY7

These funds were donated by the school’s PTO to purchase a wireless computer cart.

Clutch City Foundationand Houston Rockets

Woodson K-8 Woodson Leadership Academy

$24,000 SR1-11-6412-127-10-UJ5-UJ5

Thirty-six 6th grade female students, five teachers, and the principal from Woodson K-8 will travel to Washington D.C. These funds will be used to provide airfare. An additional $26,000 will be donated in the near future to pay for the associated lodging, meals and entrance into scheduled events.

O’Rourke Petroleum Port Houston Elementary Schools

End of the Year Field Trips $5,000 SR1-11-6400-222-10-YY7-YY7

These funds will be used to pay for end of the year field trips to the National Aeronautics and Space Administration andMoody Gardens, as well as the 5th grade college tour.

Barbara Bush Elementary School PTO

Barbara Bush Elementary School

$25,000 (In-kind) NA

The school PTO is gifting the school a covered walkway adjacent to the carpool lane to increase safety at arrival and dismissal times.

Attachment D-1

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SUMMARY OF DONATIONS GREATER THAN $5,000

Total Value of Donations - $177,078

Donor Receiving School/Department

Donation Disbursement Total Value ofDonation

Budget String

United Way of Greater Houston

Young Women’s College Preparatory Academy (YWCPA) and Young Men’s College Preparatory Academy (YMCPA)

$10,000 SR1-11-6399-458-10-YY7-YY7 ($7,500 - YMCPA)SR1-11-6399-463-10-YY7-YY7 ($2,500 - YWCPA)

The United Way of Greater Houston is donating funds to Young Women’s College Preparatory Academy and Young Men’s College Preparatory Academy to purchase uniforms for low income youth attending the two schools.

HEB Fondren Elementary School

$25,000 SR1-11-6299-153-10-YY7-YY7SR1-13-6399-153-10-YY7-YY7

These funds are to be used to purchase supplies and staff professional development training materials.

HEB Burbank Middle School $25,000 SR1-11-6399-043-10-YY7-YY7

These funds are to be used to support the Dual Language Department for supplies and materials, including books.



SUBJECT: ACCEPTANCE OF GRANT FUNDS IN SUPPORT OF DISTRICTWIDE AND SCHOOL-SPECIFIC PROGRAMS AND AUTHORIZATION TO NEGOTIATE AND EXECUTE CONTRACTS REQUIRED UNDER THE GRANTS

In accordance with board policy, all grant funds in aggregate of $5,000 or more mustbe approved by the Houston Independent School District’s (HISD’s) Board ofEducation.

The attachment reflects a summary of grants awarded to HISD.

COST/FUNDING SOURCE(S): Shown on the attached list.


ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:Increase Student Achievement and isaligned with Core Initiative 3: RigorousInstructional Standards and Supports.



RECOMMENDED: That the Board of Education accept the proposed grant fundsfor districtwide and school-specific programs and authorize the superintendent of schools or designee to negotiate and execute contracts required under the grants, effective June 14, 2013.

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SUMMARY OF GRANTS GREATER THAN $5,000

Total Value of Grants - $65,029

Grantor Receiving School/Department

Grant Disbursement Total Value ofGrant

Budget String

Southern Core Supply Houston Independent School District Transportation Department

Houston-Galveston Area Council Clean Cities/Clean Vehicles

$12,000 SR1-34-6633-859-99-BF3-BF3

These funds were received for the scrap value of 16 HISD school buses valued at $750.00 each.

ExxonMobil Ryan Middle School Volunteer Grant $6,000 SR1-11-6399-066-10-RR9-RR9

These funds will be used to provide assistance to clubs that are not financially able to participate in the school’s end of the year educational experiences. It will also support the end of the year celebrations for all grade levels, with a focus on 8thgrade activities.

Region 10 Long Middle School English Literacy Civics $23,029 SR1-11-6399-066-10-WJ7-WJ7

The purpose of this program is to expand the overall purpose of Adult Education and Literacy services by: 1) assisting adults to become literate and obtain the knowledge and skills necessary for employment and self-sufficiency; 2) assisting adults who are parents to obtain the educational skills necessary to become full partners in the educational development of their children; and 3) assisting adults in the completion of a secondary school education. The English Literacy Civics - Adult Education Program integrates programs and services that incorporate English Literacy and Civics Education. The objective is to help individuals effectively participate in the education, work, and civic opportunities of this country. Immigrants and other persons with limited English proficiency must master English and be able to understand and navigate government, educational, and workplace systems, and key American institutions such as banking and health care.

Smithsonian Science Education Center

24 Houston Independent School District Schools(See attached)

Laser i3 Grant $24,000 ($1,000 per campus)

Detailed Grant Budget Attached

As part of the federal i3 grant through a partnership with The Smithsonian Institution, 24 Houston Independent School District schools will receive $1,000 each to purchase supplies and materials to support this program at their campuses.

Attachment D-2

Detailed Budget forSmithsonian Science Education Center

Laser i3 Grant

Grantor Recipient Budget String AmountSmithsonian Science Education Center Anderson ES SR1-11-6399-105-10-SM2-SM2 $1,000Smithsonian Science Education Center Benbrook ES SR1-11-6399-268-10-SM2-SM2 $1,000Smithsonian Science Education Center Bonner ES SR1-11-6399-112-10-SM2-SM2 $1,000Smithsonian Science Education Center Braeburn ES SR1-11-6399-082-10-SM2-SM2 $1,000Smithsonian Science Education Center Burrus ES SR1-11-6399-125-10-SM2-SM2 $1,000Smithsonian Science Education Center Eliot ES SR1-11-6399-147-10-SM2-SM2 $1,000Smithsonian Science Education Center Hartman MS SR1-11-6399-051-10-SM2-SM2 $1,000Smithsonian Science Education Center Holland MS SR1-11-6399-050-10-SM2-SM2 $1,000Smithsonian Science Education Center Houston Gardens ES SR1-11-6399-179-10-SM2-SM2 $1,000Smithsonian Science Education Center Issacs ES SR1-11-6399-180-10-SM2-SM2 $1,000Smithsonian Science Education Center Kashmere Gardens ES SR1-11-6399-185-10-SM2-SM2 $1,000Smithsonian Science Education Center Law ES SR1-11-6399-263-10-SM2-SM2 $1,000Smithsonian Science Education Center Looscan ES SR1-11-6399-197-10-SM2-SM2 $1,000Smithsonian Science Education Center Ortiz MS SR1-11-6399-338-10-SM2-SM2 $1,000Smithsonian Science Education Center Parker ES SR1-11-6399-215-10-SM2-SM2 $1,000Smithsonian Science Education Center Robinson ES SR1-11-6399-186-10-SM2-SM2 $1,000Smithsonian Science Education Center Rodriguez ES SR1-11-6399-372-10-SM2-SM2 $1,000Smithsonian Science Education Center Sanchez ES SR1-11-6399-281-10-SM2-SM2 $1,000Smithsonian Science Education Center Scarborough ES SR1-11-6399-237-10-SM2-SM2 $1,000Smithsonian Science Education Center Walnut Bend ES SR1-11-6399-253-10-SM2-SM2 $1,000Smithsonian Science Education Center Whittier ES SR1-11-6399-258-10-SM2-SM2 $1,000Smithsonian Science Education Center Williams MS SR1-11-6399-082-10-SM2-SM2 $1,000Smithsonian Science Education Center Wilson Montessori SR1-11-6399-259-10-SM2-SM2 $1,000Smithsonian Science Education Center Young ES SR1-11-6399-247-10-SM2-SM2 $1,000

Total Cost $24,000

Attachment D-2

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SUBJECT: APPROVAL OF THE 2013–2014 CODE OF STUDENT CONDUCT

Each year, the Code of Student Conduct is published and disseminated to all Houston Independent School District (HISD) students to inform them and their parents of student rights and responsibilities and HISD’s expectations regarding student conduct in the schools. The Code of Student Conduct also specifies various disciplinary consequences available to district administrators in response to student misconduct and appeals options available to the parents in response to these disciplinary consequences. The Board of Education’s action is necessary at this time to enable students to receive the Code of Student Conduct in time for the beginning of school year 2013–2014.

The Code of Student Conduct, which is printed in English, Spanish, and Vietnamese, also provides the foundation for the development and implementation of each school’s School-Based Discipline-Management System.

Changes to the 2013–2014 Code of Student Conduct include the following:

An update to the prohibition on smoking, using, or possessing tobacco or tobacco products to include smokeless cigarettes, e-cigarettes, or any other nicotine delivery device or any substance for consumption containing nicotine.

Updates to the provisions regarding the use of HISD Information Technology requiring students to adhere to the “HISD Acceptable Use Policy” when using district-provided resources.

Provisions regarding “Protections for Students Not Yet Eligible for Special Education Services” have been revised to provide greater clarity regarding the requirements prior to imposing discipline on students suspected of having a disability.

A copy of the 2013–2014 Code of Student Conduct, including the indicated changes,is on file in Board Services.

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COST/FUNDING SOURCE(S): The total cost is $155,000 and will be funded by departmental funds (GF1-41-6295-407-99-999 999).


ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and HISD Goal 6: Create a Positive District Culture, and is aligned to Core Initiative 3: Rigorous Instructional Standards and Supports and Core Initiative 5: Culture of Trust through Action.



RECOMMENDED: That the Board of Education approve the proposed revisions to the 2013–2014 Code of Student Conduct, effective June 14, 2013.

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SUBJECT: AUTHORITY TO NEGOTIATE AND EXECUTE CONTRACTS AND AGREEMENTS WITH VENDORS FOR THE 2013–2014 SCHOOL YEAR PROFESSIONAL DEVELOPMENT OPPORTUNITIES FOR TEACHERS AND ADMINISTRATORS

This board item requests that the Houston Independent School District (HISD) Board of Education authorize the superintendent of schools or a designee to negotiate and execute contracts and agreements as described below for professional development of teachers and administrators August 1, 2013 through June 30, 2014. Contract details and schedules are attached.

Neuhaus Education Center Neuhaus will provide literacy training to Pre-K – 5 teachers, including bilingual teachers; Secondary Reading Initiative Grade 6, 7, and 9 teachers; Special Education teachers; 504 designees; campus and district leaders and teacher development specialists. The training will focus on the components of reading, comprehension, vocabulary, phonemic awareness, phonics, and fluency, and instructional strategies for delivering content. One of the trainings will focus on the requirements for dyslexia certification. The total cost of this contract will not exceed $1,796,055 through June 30, 2014.

Valley SpeechValley Speech will provide four two-day trainings to grade 1-3 bilingual teachers, three one-day trainings for bilingual kindergarten teachers, and three one-day trainings for campus leaders. These trainings provide foundations of reading instruction in Spanish. The total cost of this contract will not exceed $47,077.

Abydos Learning Writing Institutes Abydos Learning will provide Summer Institutes in July 2013 for 200 teachers,two follow-up training days for the June and July Summer Institute participants(totaling 300), and 24 days of coaching provided by two Abydos directors. Additionally, Abydos will provide train-the-trainer professional development (PD) for a cadre of 50 teachers/district leaders to become in-district trainers. PD includes five days of face-to-face training and forty hours of rigorous online coach-supported course work. Included is a dedicated project implementation liaison for the duration of the contract. The total cost of this contract will not exceed $437,236.

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CambiumCambium Educational Inc. provides training and materials for Special Education and the Secondary Reading Initiative (SRI) to support grade 6, 7, 9, and 10 students scoring below the 40th percentile on Stanford. Cambium provides training on strategies for teachers of Tier III students. The contract includes working with project managers to support Special Education and SRI teachers using LANGUAGE! The total cost of this contract will not exceed $435,381.

SpringBoardSpringBoard is the foundational component for the College Board's College Readiness System, offering a proven Pre-AP program that increases participation and prepares a greater diversity of students for success in AP coursework, college, and beyond. SpringBoard trainers will provide a series of teacher trainings and district coaching services on the effective implementation, use, and monitoring of instruction using SpringBoard instructional materials in mathematics and English Language Arts. The total cost of this contract will not exceed $82,600.

Frog StreetFrog Street Assessment was designed specifically for Pre-K teachers implementing the Pre-K Frog Street adoption. This online tool automates one-on-one assessment to monitor student progress in developing reading and math skills. Children respond to images on the screen and the teacher records answers online. Student results are immediately available after testing is complete. Based on the child's responses, customized and print practice cards for individual reinforcement can be generated. Teachers can instantly see which students in the class need to practice a specific skill and plan for differentiated instruction for small groups. Parent letters are available in English and Spanish for each child to take home so families can see their children’s strengths and weaknesses and reinforce skills at home. The total cost of this contract will not exceed $115,700.

COST/FUNDING SOURCE(S): The total cost for contracts is $2,914,049 and will be funded through Title II professional development funds, Title I funds, Title III funds, or general funds through June 30, 2014. Contract budget details are attached.


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ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:Increase Student Achievement and is aligned to Core Initiative 1: Effective Teacher in Every Classroom, Core Initiative 2: Effective Principal in Every School, and Core Initiative 3: Rigorous Instructional Standards and Supports.



RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate and execute contracts and agreements with vendors for upcoming professional development opportunities for teachers and administrators, effective June 14, 2013.

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Detailed Budget For The 2013-2014 School Year Professional Development Opportunities For Teachers And Administrators

Contract Contract Cost Budget String

Neuhaus Education Center $1,796,055

GF1-13-6299-698-10-020-999SR1-13-6299-682-99-KV6-KV6SR1-13-6299-650-31-EW6-EW6

Abydos Learning International $437,236 GF1-13-6299-627-10-101-999

Valley Speech $47,077 GF1-13-6299-698-10-016-999

Cambium$255,000$180,381

SR1-13-6299-682-99-KV6-KV6GF1-11-6299-698-10-006-999

College Board $82,600 SR1-13-6299-682-99-KV5-KV5

Frog Street $115,700 GF1-21-6299-698-10-020-999TOTAL $2,914,049

Attachment D-4

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Office of School Support Mark Smith, Chief School Support Officer

SUBJECT: APPROVAL OF SCHOOL WAIVER REQUESTS FROM LOCALBOARD POLICY FOR THE 2013–2014 SCHOOL YEAR

This item requests Board of Education approval of waivers of local board policy forthe 2013–2014 school year.

The local board policy waiver requests are: Faculty Advisory Committee, Shared Decision-Making Committee, PTA/PTO, Grading and Reporting, Course Requirements, Accelerated Instruction, Grading Cycle, Promotion Standards, Altered Student Instructional Day, Final Exam Exemptions, Grade-point Average, Credits and Curriculum, and Foreign Exchange Students.

Senate Bill 1 provides a process by which schools may request waivers from localBoard of Education policies, State Board of Education rules, or Texas EducationCode requirements that inhibit them from making progress in restructuring schoolsand from improving student achievement; these waivers must be cost-neutral. The schools’ faculties reviewed and voted upon the waivers prior to submission; a two-thirds affirmative faculty vote was necessary for schools to submit a waiver request to the committee for consideration. The principal and a shared decision-making committee representative signed each waiver request to affirm faculty agreement. InApril 2013, schools in the Houston Independent School District (HISD) submittedtheir waiver requests to the Office of School Support for review by the Waiver Oversight Committee. The waivers were then forwarded to the grade-level Chief School Officer (CSO) for final approval.

The waiver documents are on file in Board Services.

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COST/FUNDING SOURCE(S): None


ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:Increase Student Achievement and is notaligned to a core initiative but is ministerialfor compliance purposes only.



RECOMMENDED: That the Board Of Education approve the school waiverrequests from local board policy for the 2013–2014 school year,effective June 14, 2013.

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Office of School SupportMark Smith, Chief School Support Officer

SUBJECT: AUTHORITY TO NEGOTIATE AND EXECUTE AN AGREEMENT RENEWAL WITH FOREST GLEN, INC., FOR THE OUTDOOR EDUCATION CENTER AT CAMP FOREST GLEN

Under the Magnet programs, the Houston Independent School District (HISD) has been providing its students with an outdoor learning experience since 1975. In April 2010, Forest Glen, Inc. was the successful bidder to provide facilities for the Outdoor Education Center (Project 04-05-12). The bid provides that the agreement is renewable on an annual basis for an additional four years and is to be presented annually to the Board of Education for approval. Camp Forest Glen has full facilities, including overnight housing, to accommodate the program. It currently serves as one of HISD’s two Outdoor Education Centers during the school year and as a private camp during the summer.

Each week approximately 120 fifth-graders are transported to Camp Forest Glen, where they spend four days and three nights. While there, students participate in hands-on activities in the areas of ecology, geology, environmental science, nature studies, math, language arts, and social studies. The Texas Essential Knowledge and Skills (TEKS) objectives are integrated into the activities. Unique components of the program include a challenge course, a model farm depicting the pioneers, a Native American village, a pond study and canoeing on Lake Grace, and horseback riding in the Sam Houston National Forest.

Students and teachers who attend the Outdoor Education Centers complete evaluation surveys upon completion of the camp experience. For 2013–2014, camp staff members will assess student learning at the camp through before- and after-tests focusing on the most critical fifth-grade learning targets.

COST/FUNDING SOURCE(S): The total cost for this service/program is $411,138 and will be funded by departmental funds(GF1 11-6299-399-10-E1-118)


ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned to Core Initiative 3: Rigorous

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Instructional Standards and Supports. It continues HISD’s outdoor education program at a second site and will serveapproximately 3,000 students annually.



RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate and execute an agreement renewal with Forest Glen, Inc., for the Outdoor Education Center at Camp Forest Glen for school year 2013–2014, effective June 14, 2013.

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SUBJECT: AUTHORITY TO NEGOTIATE AND EXECUTE AN AGREEMENT RENEWAL WITH CAMP OLYMPIA, INC., AND CAMP MANAGEMENT, INC., FOR THE OUTDOOR EDUCATION CENTER AT CAMP OLYMPIA

Under the Magnet programs, the Houston Independent School District (HISD) has been providing its students with an outdoor learning experience since 1975. HISD currently operates Camp Olympia near Trinity, Texas, under a lease arrangement with Camp Olympia, Inc. The site serves as one of HISD’s two Outdoor Education Centers during the school year and as a private camp during the summer. Management of this site is handled by Camp Management, Inc., through an annual agreement with HISD, Camp Olympia, Inc., and Camp Management, Inc. This agreement is renewed annually.

Approximately 240 fifth-graders are transported each week to Camp Olympia, where they spend four days and three nights. While there, they participate in hands-on activities in the areas of ecology, environmental science, nature studies, and social studies. Texas Essential Knowledge and Skills (TEKS) objectives are integrated into the activities. Unique components of the program include a model farm, a ropes course, a solar-energy house, a pond study on the shores of Lake Livingston, canoeing, and horseback riding.

Annually, this center serves approximately 6,000 of the approximately 14,500 fifth-graders in HISD. Another 3,000 students are served at HISD’s second Outdoor Education Center, Camp Forest Glen (formerly located at Camp Cullen). Under the agreement, HISD and Camp Olympia, Inc. will each have exclusive use of the camp for 182½ days per year. Camp Management, Inc. will serve as camp manager for both entities and will receive a management fee for its services. The agreement also provides for the method of payment by each party for operating expenses, both joint expenses and each party’s expenses for exclusive-use days.

Students and teachers who attend the Outdoor Education Centers complete evaluation surveys upon completion of the camp experience. For school year 2012–2013, camp staff members will assess student learning at the camp through before-and after-tests focusing on the most critical fifth-grade learning targets.

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COST/FUNDING SOURCE(S): The total cost for this service/program will not exceed $840,000 and will be funded by departmental funds(GF1 11-6299-399-10-E1-118).


ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:Increase Student Achievement and is aligned to Core Initiative 3: Rigorous Instructional Standards and Supports. It continues HISD’s outdoor education program at Camp Olympia, serving 6,000 students annually.



RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate and execute an agreement renewal with Camp Olympia, Inc. and Camp Management, Inc. for operation of the Camp Olympia site for school year 2013–2014, effective June 14, 2013.

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Office of School Support Mark Smith, Chief School Support Officer

SUBJECT: APPROVAL TO ESTABLISH A PRE-AP CHINESE II COURSE AND A PRE-AP CHINESE III COURSE FOR USE AT ALL HISD HIGH SCHOOLS

This agenda item seeks approval from the Houston Independent School District (HISD) Board of Education to establish a Pre-Advanced Placement (Pre-AP)Chinese II and a Pre-AP Chinese III course for use at all HISD high schools.

The Languages Other Than English (LOTE) levels 2 and 3 Texas Essential Knowledge and Skills (TEKS) by themselves do not provide the rigor, complexity, and high expectations necessary to prepare students for an AP course. The foreign language TEKS were elaborated in 1997 when the set of skills necessary to succeed in the job market, and in the world at that time, were different from the set of skills necessary to succeed in the 21st century. The level 2 and 3 TEKS need to be supported with the level of rigor and complexity provided by Pre-AP Standards to provide students with the foundation necessary to succeed in college-level APcourses.

It is important that students are supported with the appropriate AP-oriented courses prior to their enrollment in AP courses.

COST/FUNDING SOURCE(S): None.

STAFFING IMPLICATIONS: None.

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:Increase Student Achievement and is aligned with Core Initiative 3: Rigorous Instructional Standards and Supports



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RECOMMENDED: That the Board of Education approve the establishment of a Pre-AP Chinese II course and a Pre-AP Chinese III course for use atall HISD high schools, effective June 14, 2013.

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SUBJECT: APPROVAL TO CHANGE THE MAGNET THEME OF LONG ACADEMY FROM VANGUARD TO ALLIED HEALTH PROFESSIONAL INSTITUTE

This agenda item requests that the Houston Independent School District (HISD) Board of Education approve changing the magnet theme of Long Academy (formerly Jane Long Middle School) from Vanguard to Allied Health Professional Institute.

Long Academy is located at 6501 Bellaire Boulevard, just six miles west of the Texas Medical Center, the largest medical center in the world. The Memorial Hermann Southwest Complex (consisting of the Memorial Hermann Southwest Hospital, Memorial Hermann Southwest Professional Building, the Heart and Vascular Institute, the Orthopedics and Sports Medicine Center, the Neuroscience Center, the Breast Cancer Center, the Imaging Center, and Neighborhood Health Center) is just 1.5 miles southwest of the campus. Strategically positioned to service the growing needs of these medical facilities, Long Academy opened the >FUTURES Academy of Pharmacy Technology in the fall of 2013 with a cohort of seventy-five ninth-grade students. The students participate in an early college program in partnership with Houston Community College’s Coleman College for Health Sciences and they must maintain high standards in a rigorous Pre-AP curriculum. Graduates will earn a distinguished high school diploma from HISD, an Associates of Applied Science in Allied Health degree, and a pharmacy technician industry certificate.

Long Academy’s current middle school magnet program is a Vanguard program. It is the position of the faculty, staff, and community that this program is no longer sustainable. Despite intense recruiting efforts for the Vanguard theme, magnet numbers have diminished over the past decade. Because the Vanguard/Gifted and Talented qualification matrix targets a very specific population, many students who might otherwise be encouraged to attend Jane Long are disqualified from attending.

COST/FUNDING SOURCE(S): The total cost for this service/program is $92,551 and will be funded by the previously established magnet allocation(GF1-XX-6XXX-059-XX-S1-118).

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ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned to Core Initiative 3: Rigorous Instructional Standards and Supports. It aligns Long Academy’s magnet program in grades 6–8 to their >FUTURES program in grades 9–12.



RECOMMENDED: That the Board of Education approve changing the magnet theme of Long Academy from Vanguard to Allied Health Professional Institute, effective June 14, 2013.

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Office of Human ResourcesRodney Watson, Chief Human Resources Officer

SUBJECT: APPROVAL OF THE PROPOSED 2013–2014 LOCAL CALENDAR FOR THE TEACHER APPRAISAL AND DEVELOPMENT SYSTEM

Teachers in the Houston Independent School District (HISD) shall participate in theteacher appraisal and development process on an annual basis and follow the local calendar adopted annually by the Board as follows:

Appraisal Training:Annual initial appraisal training or appraisal update training for all teachers shall beheld no later than the final day of the first three weeks of the school year or beforeSeptember 16, 2013.

Walkthroughs:Walkthroughs can be conducted at any time during the instructional calendar year, from August 26, 2013 through May 29, 2014. Walkthroughs are unscheduled andunannounced.

Observations:There shall be a period of 15 instructional days following the initial appraisaltraining or appraisal update training before formal classroom observations can beconducted. Observations are unscheduled and unannounced.

Student Performance Measures Worksheets:Student Performance Measures worksheets shall be completed by the appraiser no later than September 23, 2013, and acknowledged by the teacher no later than October 7, 2013.

Goal Setting Conferences:Goal setting conferences and Individual Professional Development Plans shall be completed no later than October 25, 2013.

Annual Summative Rating Information:Teachers shall receive their student performance and overall appraisal ratings for the 2012–2013 appraisal year no later than October 31, 2013.

Student Performance Goals Worksheets and Assessments:Student Performance Goals worksheets and end-of-year assessments for the 2013–2014 school year shall be finalized and approved no later than October 25, 2013,for courses that are year-long (semester A and B).

REVISED06/07/13

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Student Performance Goals worksheets and end-of-year assessments shall be finalized and approved no later than September 24, 2013, for first semester coursesthat are one semester (semester A) only.

Student Performance Goals worksheets and end-of-year assessments shall be finalized and approved no later than February 7, 2014, for second semester coursesthat are one semester (semester B) only.

Fall Staff Review and Spring Check-In:Staff review meetings with principals shall occur once in the fall semester during the weeks of November 4 and November 11, 2013. At least one required observation shall be completed prior to the staff review meeting.

Check-in meetings shall occur in the spring semester during the weeks of February3 and February 10, 2014, as needed or requested.

Progress Conference:Progress conferences shall be held no later than January 24, 2014.

End-of-Year Conferences:All required observations and walkthroughs shall be completed by the end-of-year conferences. The last date to give teachers their final Instructional Practice and Professional Expectations ratings for review is March 14, 2014. The end- of-year conferences shall be conducted by April 4, 2014.

End of Year Student Performance Assessments:Results from pre-approved and appraiser-approved assessments shall be submitted to the appraiser no later than May 30, 2014.

Late Hires and Protected Leaves:Teachers hired after the first day of the duty calendar (late hires) and returning teachers who take a protected leave as defined by DECA(REGULATION) during the first semester shall:

Receive appraisal training and complete an Individual Professional Development Plan within 15 instructional days from the start or return to duty date;

Participate in a goal-setting conference, acknowledge the student performance measures worksheet, and complete and submit the student performance goals worksheets and finalized assessments within 25 instructional days from the start or return to duty date.

Teachers hired or returning from a full first semester protected leave on or after January 7, 2014, shall not participate in a progress conference. In cases where completion of the required appraisal activities may be impacted by a teacher’s absences or other extenuating circumstances, the process for completing the

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appraisal activities shall follow the Interrupted Appraisal Process as referred to in DNA(REGULATION).

Teachers hired on or after February 7, 2014, shall not receive an annual appraisal rating of student performance measures. The annual appraiser report for these teachers shall include all other measures that are part of the Teacher Appraisal and Development System. In cases where completion of the required appraisal activities may be impacted by a teacher’s absences or other extenuating circumstances, the process for completing the appraisal activities shall follow the Interrupted Appraisal Process as referred to in DNA(REGULATION).

Second Appraisals:The final day to request a second appraiser is April 21, 2014.

All second appraisals and the subsequent conferences based on summative ratings for Instructional Practice and Professional Expectations shall be completedby May 16, 2014.

Document Submission:All appraisal documentation shall be submitted, by hard or soft copy, on May 22–23, 2014.

Restrictions:Formal 30-minute observations shall not be conducted on the following:1) Any day outside the appraisal period: The appraisal period begins 15 days

following the Appraisal and Development System training update or no later than September 16, 2013. The appraisal period ends on May 29, 2014.

2) The instructional day prior to or during the administration ofstandardized tests (i.e., TAKS/STAAR): This applies only to those teachers directly involved in the specific testing; however, teachers are expected toresume classroom instruction once testing has ended for the day.

Summary of deadlines for all appraisal activities:Deadlines Activities

September 16, 2013 Appraisal training deadline for teachers

September 23, 2013 Student Performance Measures worksheetssubmitted to teacher by appraiser

September 24, 2013 Student Performance Goals worksheets and assessments for first semester Acourses only are completed

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October 7, 2013 Student Performance Measures worksheets are acknowledged by teacher

October 25, 2013 Goal Setting Conferences and Individual Professional Development Plans are completed; Student Performance Goals worksheets and assessments for year-long courses are completed

October 31, 2013 2012−2013 annual summative appraisal ratings are completed

November 1, 2013 Student performance goals worksheets and end-of-year assessments are finalized and approved

Weeks of November 4 and Fall Staff Review sessions conductedNovember 11, 2013

January 24, 2014 Final date for progress conferences

Weeks of February 3 and Spring Check-in sessions conductedFebruary 10, 2014

February 7, 2014 Student Performance Goals worksheets and assessments for second semester B courses only are completed

February 20, 2014 Student performance goals worksheets and end of year assessments for secondsemester courses are finalized andapproved

March 14, 2014 Final ratings determined and submitted to teachers

April 4, 2014 End-of-year conferences completed

April 21, 2014 Final day to request second appraisal

May 16, 2014 Second appraisals completed

May 22–23, 2014 All appraisal documentation submitted

May 30, 2014 End-of-year results from pre-approved and appraiser-approved assessments due to

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appraisers; submitted through online system



ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:Increase Student Achievement and is aligned with Core Initiative 1: EffectiveTeacher in Every Classroom.



RECOMMENDED: That the Board of Education approve the proposed 2013–2014Local Calendar for the Teacher Appraisal and DevelopmentSystem, effective June 14, 2013.

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Office of Business OperationsLeo Bobadilla, Chief Operating Officer

SUBJECT: APPROVAL OF ADJUSTMENT IN THE BUDGET AND AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND ALL NECESSARY CONTRACTS RELATED TO CAPITAL IMPROVEMENTS AT PAUL REVERE MIDDLE SCHOOL

At its August 27, 2009, board meeting, the Houston Independent School District (HISD) Board of Education approved $13.5 million to be allocated to additional facility projects in each of the nine trustee districts, for a total of $121.5 million.

On May 12, 2011, the HISD Board of Education approved a budget of $2.8 million from District VI trustee allocations for improvements at Sharpstown High School that were not a part of the original scope for this school in the 2007 bond.

On November 6, 2012, HISD’s 2012 Facilities Capital Program was approved by voters. The 2012 Facilities Capital Program included the replacement of Sharpstown High School. The improvements that were previously approved and funded by trustee allocation have not been performed. Since the 2012 Bond will rebuild the Sharpstown campus, Trustee Greg Meyers is requesting that these improvements not be performed and remaining funds be returned to the District VI trustee allocation.

On April 11, 2013, the HISD Board of Education authorized the superintendent of schools or a designee to negotiate, execute, and amend a construction contract with DT Construction for renovations at Paul Revere Middle School.

Trustee Greg Meyers is also requesting a budget allocation of $200,000 be provided for mechanical equipment repairs, flooring replacement, science lab furniture, and other capital related improvements at Revere Middle School. The funds will come from the allocation that has been allotted for District VI. This scope of work will be coordinated with the current renovation project.

It is recommended that the HISD Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary contracts to implement these changes at the school as noted above.

COST/FUNDING SOURCE(S): The cost will not exceed $200,000 and will be funded by trustee allocations for Trustee District VI.

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ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability.



RECOMMENDED: That the Board of Education approve an increase in the budget for Paul Revere Middle School in an amount not to exceed $200,000 from Trustee District VI allocations and authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary contracts to implement capital related improvements at Paul Revere Middle School, effective June 14, 2013.

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SUBJECT: AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND CONSTRUCTION CONTRACT FOR FRANK BLACK MIDDLE SCHOOL ROOF REPLACEMENT

The Houston Independent School District (HISD) 2007 bond election approved the roof replacement of Frank Black Middle School. The HISD Board of Education approved the design contract for the roof replacement on June 14, 2012.

The scope of work to be performed at Black Middle School includes the replacement of the existing roofing on the cafeteria building and Career and Technology Education Building with new roofing.

This project was advertised on February 9 and February 16, 2013. On March 7, 2013, the district received sealed bids from the following responsive contractors:

Ally Roofing Services LLCAmerican Contracting USA, Inc.Charter Roofing Co., Inc.Texas Liquatech Services, Inc.PRC Roofing Company, Inc.Reliable Commercial Roofing ServicesRestoration Services, Inc.Royal American Services, Inc.Rycars Construction, LLCWA Robbins Construction Company, Inc/Chatman Construction LLC, JV

Based on the bids and evaluation of the bidder qualifications, PRC RoofingCompany, Inc. was determined to be the lowest priced, qualified proposer. Therefore, it is recommended that this contractor be awarded a contract for replacement of roofs at Black Middle School.

Approval will authorize the superintendent of schools or a designee to negotiate and execute a contract for the identified cost and amend the contract within the established allowance.

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The contract amount is a total of the following project costs:

Highest-Ranked FirmContract Amount

Construction Contingency Allowance

Total Budget

EstimatedCalendar

DaysM/WBE

Participation

PRC Roofing Co., Inc. $443,759 $44,376 $488,135 90 100%

COST/FUNDING SOURCE(S): The total cost shall not exceed $488,135and will be funded by 2007 Bond Program funds(CP1 81-6622 042-99-813 813).





RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend a roofing contract with PRC Roofing Company, Inc. for the roof replacement of the Cafeteria Building and the Career and Technology Education Building at Frank Black Middle School, effective June 14, 2013.

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SUBJECT: APPROVAL OF AN ADJUSTMENT IN THE CONSTRUCTIONCONTINGENCY ALLOWANCE AND AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND ALL NECESSARY CONTRACTS FOR THE RENOVATION OF EZEKIEL CULLEN MIDDLE SCHOOL

The Houston Independent School District (HISD) 2007 bond election approved the renovations of Ezekiel Cullen Middle School. On April 9, 2009 the HISD Board of Education authorized the superintendent of schools or a designee to negotiate, execute, and amend a design contract with RDC Architects for the renovations.

On November 8, 2012, the HISD Board of Education approved the award of a construction contract for renovations of Cullen Middle School to DT Construction, LTD.

In order to accommodate the additional student population that is anticipated to attend school at Cullen Middle School at the start of the 2013-2014 school year, the scope of work to be completed as a part of the 2007 Bond Program is required to be accelerated so that all interior construction work is substantially complete prior to the start of the new school year.

Due to the requirement to accelerate the construction schedule, an increase in the construction contingency allowance in the amount of $500,000 is requested. There will be no increase in the overall project budget.

Approval will authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary contracts to implement the work.

The requested increase is as follows:

ProjectCurrent Construction

Contingency AllowanceRequested Increase to

Construction Contingency Allowance

Total

Ezekiel Cullen Middle School

$850,000 $500,000 $1,350,000

COST/FUNDING SOURCE(S): There will be no increase to the overall project budget. The total increase in construction contingency allowance shall not exceed $500,000 and will be funded by 2007 Bond Program funds(CP1 81-6623 044-99-812 812).

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RECOMMENDED: That the Board of Education approve an incremental increase to the construction contingency allowance and authorize the superintendent of schools or a designee to negotiate, execute, and amend all contracts for the Ezekiel Cullen Middle Schoolrenovation, effective June 14, 2013.

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SUBJECT: APPROVAL OF ADJUSTMENT IN THE BUDGET AND CONTINGENCY ALLOWANCES AND AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND ALL NECESSARY CONTRACTS FOR THE RENOVATION OF JOANNA SOUTHMAYD ELEMENTARY SCHOOL

The Houston Independent School District (HISD) 2007 bond election approved the renovation of Joanna Southmayd Elementary School. The HISD Board of Education approved the award of a design contract for the renovation at Southmayd Elementary School on April 9, 2009.

At its August 27, 2009, board meeting, the Houston Independent School District (HISD) Board of Education approved $13.5 million to be allocated to additional facility projects in each of the nine trustee districts, for a total of $121.5 million.

On October 8, 2009, the HISD Board of Education authorized the approval of a budget increase by Trustee Manuel Rodriguez Jr. for additional renovation and expansion of Southmayd Elementary School.

On May 20, 2010, the HISD Board of Education authorized the superintendent of schools or a designee to negotiate, execute, and amend a construction manager-at-risk (CMAR) contract with Morganti Texas, Inc.

On December 8, 2011, the HISD Board of Education approved award of a CMAR contract to Morganti Texas, Inc. for the renovation/addition of Joanna Southmayd Elementary School.

On March 8, 2012, the HISD Board of Education approved the guaranteed maximumprice of the remaining design contract work to Collaborate Architects because the prior architect was terminated due to breach of contract by bankruptcy.

Since that approval, there have been urgent requirements that need to be addressed, including the discovery of unexpected materials containing asbestos that need to be abated. Upon inspection and recommendation by a roofing consultant, additional roof repairs are needed which were beyond the original bond scope. Additionally, the City of Houston requires that the original 1920s electrical wiring be replaced and brought up to code.

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Approval of this item will authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary contracts to implement the work.

The requested increase is as follows:

Project

Requested Increase to Design

Contingency Allowance

Requested Increase to Construction

Contingency Allowance

Total

Southmayd Elementary

School$50,000 $750,000 $800,000

COST/FUNDING SOURCE(S): There will be an increase to the overall project budget by $400,000 which will be funded from 2007 Bond Program funds (the additional balance will come from funds already within the overall project budget)(CP1 81-6630 244-99-807 807CP1 81-6623 244-99-807 807CP1 81-6623 244-99-814 637).





RECOMMENDED: That the Board of Education approve an increase in the budget and increases in both the design and construction contingencies as well as the establishment of a job order contracting budget in the amount of $800,000, and authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary contracts for the renovation of Joanna Southmayd Elementary School, effective June 14, 2013.

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SUBJECT: AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND CONSTRUCTION CONTRACT FOR LUTHER BURBANK, MACARIO GARCIA, AND E. A. “SQUATTY” LYONS ELEMENTARY SCHOOL RENOVATIONS

The Houston Independent School District (HISD) 2007 bond election approved the renovations of Luther Burbank, Macario Garcia, and E. A. “Squatty” Lyons Elementary Schools.

The HISD Board of Education approved design contracts for the renovations on March 8, 2012.

The renovation scope of work for Burbank Elementary School includes safety/security systems improvements, mechanical and electrical systems upgrades, accessibility code compliance, flooring, fencing, and other capital-related improvements.

The renovation scope of work for Garcia Elementary School includes safety/security systems improvements, mechanical systems upgrades, accessibility code compliance, flooring, fencing, and other capital-related improvements.

The renovation scope of work for Lyons Elementary School includes safety/security systems improvements, mechanical and electrical systems upgrades, parking lot expansion, accessibility code compliance, flooring, and other capital-related improvements.

This project was advertised on April 13 and April 20, 2013. On May 7, 2013, the district received competitive sealed proposals from the following responsive contractors:

Prime Contractors, Inc.

After evaluation in accordance with the procedures approved by the HISD Board of Education, Prime Contractors, Inc., was determined to be the highest-ranked best-value proposer. Therefore, it is recommended this contractor be awarded a contract for the renovations at Burbank, Garcia, and Lyons Elementary Schools.

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Approval will authorize the superintendent of schools or a designee to negotiate and execute a contract for the identified cost and amend the contract within the established allowance.

The contract amount is a total of the following project costs:

Burbank Elementary School: $2,100,000Garcia Elementary School: $875,400Lyons Elementary School: $850,000

Highest-Ranked FirmContract Amount

Construction ContingencyAllowance

Total Budget

EstimatedCalendar

Days

M/WBEParticipation

Prime Contractors, Inc. $3,825,400 $382,540 $4,207,940 180 37.06%

COST/FUNDING SOURCE(S): The total cost shall not exceed $4,207,940 and will be funded by 2007 Bond Program funds(CP1 81-6621-122-99-816-609CP1 81-6621-283-99-617-617CP1 81-6621-128-99-816-816).





RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend a construction contract for renovations at Luther Burbank, Macario Garcia, and E. A. “Squatty” Lyons Elementary Schools, effective June 14, 2013.

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Office of Business OperationsLeo Bobadilla, Chief Business Operations Officer

SUBJECT: APPROVAL OF ADJUSTMENT TO THE CONSTRUCTION CONTINGENCY ALLOWANCE FOR HENRY GRADY MIDDLE SCHOOL RENOVATION/ADDITION AND AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND ALL RELATED CONTRACTS

The Houston Independent School District (HISD) 2007 bond election approved the renovation of Henry W. Grady Middle School.

On August 27, 2009, the HISD Board of Education approved $13.5 million to be allocated to additional facility projects in each of the nine trustee districts, for a total of $121.5 million.

On September 10, 2009, the HISD Board of Education approved the request from the District VII Trustee allotment for an incremental budget increase of $12 millionfor Grady Middle School for additional renovation and construction.

On October 8, 2009, the HISD Board of Education approved a design contract for the project with Gensler Architects.

On August 12, 2010, the HISD Board of Education approved awarding a construction contract for demolition of the existing building.

On November 11, 2010, the HISD Board of Education approved a construction-manager-at-risk contract with Satterfield & Pontikes Construction, Inc. Contract negotiations were successful and the contract was fully executed on November 15, 2010.

As part of the final close-out process for Grady Middle School’s construction project and to accomplish the final reconciliation of construction cost, it has been determined HISD owes Satterfield & Pontikes Construction, Inc., an additional $94,000. This request will not increase the overall project budget. Approval of this item will authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary contracts to implement the work.

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COST/FUNDING SOURCE(S): No increase to the overall project budget is required. The total contingency allowance increase shall not exceed $94,000 and will be funded by 2007 Bond Program funds (CP1 81-6623-068-99-807-807).





RECOMMENDED: That the Board of Education approve an increase in the construction contingency allowance in the amount of $94,000, for the construction manager-at-risk contract for Henry W. Grady Middle School renovation/addition and authorize the superintendent or a designee to negotiate, execute, and amend all related contracts, effective June 14, 2013.

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SUBJECT: APPROVAL OF A BUDGET AND AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND ALL RELATED CONTRACTS FOR ENERGY INSTITUTE HIGH SCHOOL

On April 11, 2013, the Houston Independent School District (HISD) Board of Education approved the creation of a new Science, Technology, Engineering, and Mathematics Magnet High School named the Energy Institute High School.

This approval designated the former Percy Holden Elementary School site as the campus to be transformed into the Energy Institute High School. The Office of Major Projects has surveyed the campus with facilities staff and determined that certain work is required to support the program and the campus.

The renovation scope of work for the Energy Institute High School includes, but is not limited to, life/safety upgrades; mechanical, electrical, and plumbing replacements and upgrades; ADA code compliance upgrades; a new science lab;technology improvements; interior and exterior finishes; and other capital related improvements.

In order for this work to begin over the summer a budget is required to support this project. A budget of $2,800,000 is being requested to perform the scope of workrequired to complete these improvements.

It is recommended that the HISD Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary contracts, including design and construction contracts, to implement these improvements at the Energy Institute High School.

Staff members will need to contract with job order contractors (JOC) and annual vendors to assist with this work. It is recommended that the HISD Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary contracts to implement the work, including utilization of JOCs/annual vendors and that the cap limits for JOCs/annual vendorsbe waived for this work.

NEW06/07/13

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COST/FUNDING SOURCE(S): The total cost of the budget shall not exceed $2,800,000 and will be funded by Pay-As-You-Go and TIRZ funds(CP1 81-6610 177-99-822 822).





RECOMMENDED: That the Board of Education approve a budget of $2,800,000and authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary contracts for implementation of the improvements at Energy Institute High School, effective June 14, 2013.

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SUBJECT: APPROVAL OF AN ADJUSTMENT IN THE PROJECT BUDGET AND AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND ALL RELATED CONTRACTS FOR BAYLOR COLLEGE OF MEDICINE ACADEMY AT RYAN

The Houston Independent School District (HISD) 2007 bond election approved the James Ryan Middle School project.

On March 7, 2013, the HISD Board of Education approved the consolidation of Ryan Middle School and Ezekiel Cullen Middle School.

On April 11, 2013, the HISD Board of Education approved the creation of Baylor College of Medicine Academy at Ryan.

The original renovation scope of work for Ryan Middle School consisted of, but was not limited to, mechanical, electrical, and plumbing system improvements and upgrades; safety and security upgrades; window replacement; interior finish upgrades; exterior repairs and cleaning; site upgrades/improvements; and other capital related work.

The Office of Major Projects has surveyed the campus with facilities staff and determined that certain additional work is required to support the program and the campus.

The additional scope of work consists of, but is not limited to, new health scienceslabs, the relocation of the administration office, technology improvements, new bus drive and canopy, and other capital related improvements.

In order for this work to begin over the summer and for coordination with the 2007 bond work, additional funding is required to support this project. Additional funds in the amount of $5,300,000 are being requested to perform the additional scope of work required to complete these improvements.

It is recommended that the HISD Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary contracts, including design and construction contracts, to implement these improvements at Baylor College of Medicine Academy at Ryan.

NEW06/07/13

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Staff members will need to contract with job order contractors (JOC) and annual vendors to assist with this work. It is recommended that the HISD Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary contracts to implement the work, including utilization of JOCs/annual vendors. It is also requested that the cap limits for JOCs/annual vendors be waived for this work.

COST/FUNDING SOURCE(S): The total increase to the project budget and contingency allowances shall not exceed $5,300,000 and will be funded by Pay-As-You-Go Funds(CP1 81-6610 066-99-812 812).





RECOMMENDED: That the Board of Education approve an increase in the projectbudget in an amount not to exceed $5,300,000 and authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary contracts for implementation of the improvements at Baylor College of Medicine Academy at Ryan, effective June 14, 2013.


Office of Chief Financial OfficerKenneth Huewitt, Chief Financial Officer

SUBJECT: APPROVAL OF CONSULTANT AND PROFESSIONAL-SERVICECONTRACTS

The purpose of this item is to authorize consultant contracts and professional-service contracts as required by board policy. According to current policy, the Houston Independent School District (HISD) Board of Education’s approval is required for consultant contracts and professional services exceeding $50,000 per engagement, inclusive of expenses, or for consultant contracts where payment to a consultant for the fiscal year has aggregated $100,000, inclusive of all expenses.The attachment reflects a summary of proposed requests. Individual contracts are on-file in Board Services.

COST/FUNDING SOURCE(S): Funds for this recommended action are shown on the attached list.


ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and HISD Goal 4: Increase Management Effectiveness and Efficiency, and is aligned to Core Initiative 1: Effective Teacher in Every Classroom.



RECOMMENDED: That the Board of Education approve the proposed consultant and professional-service contracts, effective June 14, 2013.

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Board Meeting, June 13, 2013 Page 1 of 13

SUMMARY OF CONSULTANT AND PROFESSIONAL-SERVICE REQUESTS

Total Cost Totalof This Contracts

Name Using Department Request to Date Budget

Family Services of Greater Ninfa Lorenzo ES $50,000 $0 GF1-31-6299-357-99-E1-113Houston Bonner ES $50,000 GF1-31-6299-112-99-E1-101

Shearn ES $50,000 GF1-31-6299-239-99-E1-101Pugh ES $28,325 GF1-31-6299-112-99-E1-101Wharton ES $3,770 GF1-31-6299-256-99-E1-101Wharton ES $33,930 SR1-31-6299-256-41-CA1-CA1

$216,025

Family Services of Greater Houston will provide a bilingual early childhood in-school intervention program including individual and family support counseling, home visits, support services, and parent education in support of student emotional and academic services. In addition, services may include family behavioral health services, coordinated prevention education, and supportive outreach offered during and after school. This school-based counseling program is designed to help at-risk students cope with stress and behavioral health problems by discussing issues such as parent-child conflicts, neighborhood violence, peer pressure, and relationship problems. Services will be evaluated through a semi-annual and end-of-year performance evaluation report, which quantifies services provided, persons or groups served, and outcomes. Evaluations are disseminated to the schools and administrative leaders.

Term of Contract: August 26, 2013 – June 28, 2014

Attachment H-1REVISED 06/07/13





College Board College and Career Readiness Not to Exceed $0 GF1-31-6299-635-99-999-999 $686,715

The Houston Independent School District (HISD) proposes to continue an initiative offering ReadiStep, Preliminary SAT/National Merit Scholarship Qualifying Tests (PSAT/NMSQT), and SAT Assessments for school year 2013–2014 using the College Board Early Preparation Program™ as a vehicle. HISD will provide funding for all enrolled eighth-grade students to take the ReadiStep Assessment; freshmen, sophomores, and juniors to take the PSAT/NMSQT; and juniors to take the SAT. Offering these standardized tests will provide students with firsthand practice for the SAT I and SAT II Subject Test. In addition, students will receive personalized feedback regarding strengths and weaknesses in skills necessary for college study. To continue the momentum set forth by this initiative, HISD proposes to maintain a partnership with the College Board’s College Readiness System™ Products Agreement, which offers additional support materials and district reports.

Term of Contract: July 1, 2013 – August 31, 2014

iSphere Innovations Technology $1,400,000 $1,557,999 GF1-53-6632-424-99-508-508Partners, LLC

iSphere Innovations Partners, LLC will provide complete software development life cycle support for the deployment of the District’s suite of Teacher Appraisal and Development Systems (TADS) for student performance as well as feedback and development. Support will include, but is not limited to, general application support, which will include the troubleshooting of issues reported by campus-based staff and human resources which are reported through the helpdesk. iSphere’s scope of work will also include the gathering of requirements, specifications for new enhancements, software design, development, testing, and deployment services for the next release of the district’s Teacher Appraisal Development Systems.

Term of Contract: June 16, 2013 – November 30, 2013 June 30, 2014





ConnectEd College and Career Readiness $365,000 $0 SR1-13-6299-670-74-XXX-XXX

This contract will continue the district’s partnership with ConnectEd that began in February 2013. ConnectEd provides coaching and resources fora systemic, district-wide Linked Learning approach to transforming Career & Technical Education in order to achieve college and career readiness for all students. Over the past five years ConnectEd has engaged in this work with the nine primarily large urban and mid-size districts comprising the California Linked Learning District Initiative, and now in Michigan and Wyoming. To assist with the deep transformation underway in HISD, ConnectEd will provide consultation, planning, coaching, and training to teachers and administrators along with access to their online platform which includes curriculum mapping, student e-portfolios, and toolkits.

Term of MOU: July 1, 2013 – June 30, 2014

Baylor Elementary Professional Support $ 156,500 $518,554 SR1-13-6299-682-99-KV4-KV4and Middle School and DevelopmentScience Training

Baylor College of Medicine will continue to provide monthly science training and curriculum for elementary and middle school teachers throughout the school year as a connection to the summer institute for 250 elementary and 120 middle school science teachers. Baylor science sessions will develop content knowledge and pedagogy for teachers.

Term of Contract: September 1, 2013 – June 30, 2014





Rice Excellence in Professional Support $ 522,285 $799,851 SR1-13-6299-682-99-KV4-KV4Secondary Science and DevelopmentTeaching (RESST)

Rice University will continue to provide monthly science training and instructional resources for 150 high school science teachers throughout the school year as a connection to the summer institute. Rice University sessions will develop content knowledge and pedagogy for teachers and provide teachers with techniques for engaging their students. Rice University will update the curriculum and create assessments for all high school science teachers in the three courses. The course will be delivered through ongoing weekly sessions throughout the Fall and Spring semesters.


Rice University Professional Support $ 55,000 $0 SR1-13-6299-682-99-KV4-KV4School Mathematics and DevelopmentProject (RUSMP)

Rice University School of Mathematics Project (RUSMP) will provide rigorous content development and pedagogy training for sixty secondary Math teachers (Algebra and Geometry) through on-going sessions and two semester networking conferences. RUSMP will provide course materials for sessions.

Term of Contract: July 1, 2013 – June 30, 2014





Mooresville Professional Support $ 163,925 $0 SR1-13-6299-682-99-KV8-KV8Graded and DevelopmentSchool District

Mooresville Graded School District will provide and lead a multi-day 1:1 instructional and change management leadership training for 120 HISD campus principals, assistant principals, classroom teachers identified as early adopters, campus technologists, and central office staff from Curriculum, Instructional Technology, and Professional Support and Development. The leadership training will include a focus on effective 1:1 instruction, digital resources, Web 2.0 tools, strategies for shifting to student-centered instruction, personalized and differentiated instruction, classroom management, digital citizenship, using data to make decisions, building leadership capacity, leveraging early adopters, and device deployment and maintenance.


lead4ward, llc Professional Support $ 97,500 $0 SR1-13-6299-682-99-KV4-KV4 and Development

lead4ward, llc, provides a foundation and advanced training for teachers and administrators to use data to drive instruction and increased performance. The training provides teachers with up-to-date information and data about student performance on STAAR, and helps teachers to learn strategies for achieving improved results and to manage leveraging local assessment structures. lead4ward, llc, provides on-going access to online resources to support implementation.






Uncommon Schools Professional Support $ 262,000 $0 SR1-13-6299-682-99-KV3-KV3 and Development

HISD will continue its ongoing partnership with Uncommon Schools, national educator and author Doug Lemov, and HISD teacher leaders and administrators to support cohorts of campus teachers in implementing the Teach Like a Champion techniques campus wide. The partnership will include training and guidance for elementary and secondary school teachers and administrators and site licensing for on-line resources. The contract will not exceed $262,000.


Kagan Professional Professional Support $ 80,000 $0 SR1-13-6299-682-99-KV3-KV3Development and Development

Kagan Professional Development will provide sessions for beginning teachers to learn effective and practical cooperative learning strategies, through establishing culture, routines, and procedures to maximize instruction, and to boost student engagement, motivation, and achievement.






Kickstart Black MS $50,000 $0 GF1-11-6299-042-10-S1-101Burbank MS $50,000 GF1-11-6299-043-10-S1-101Deady MS $50,000 GF1-11-6299-045-10-S1-101Fonville MS $50,000 GF1-11-6299-047-10-S1-101Hamilton MS $50,000 GF1-11-6299-049-10-S1-101Henry MS $50,000 GF1-11-6299-052-10-S1-101Hogg MS $50,000 GF1-11-6299-053-10-S1-101Long MS $50,000 GF1-11-6299-059-10-S1-101Stevenson MS $50,000 GF1-11-6299-098-10-S1-101

$450,000

Kickstart provides training in martial arts as part of an overall educational program for elementary, middle, and high school students. The program seeks to develop character through enhancing resiliency by encouraging students to resolve conflicts productively, avoid participation in gangs by choosing drug-free lifestyles, and remain in high school until they graduate.






The Law Offices of Governmental Relations Not to exceed $4,400 per month, $0 GF1-41-6214-432-99-999-999Ellen Williams based on a $200 hourly fee, plus

expenses to be agreed upon prior to being incurred

The Law Offices of Ellen Williams will advise and counsel the Governmental Relations Division with rulemaking and interim projects as a result of the 83rd Session of the Texas Legislature. The firm will assist in drafting legislation and supporting materials needed to accomplish the legislative objectives for the 84th Session of the Texas Legislature.

Term of Contract: July 1, 2013–June 30, 2014

Thompson & Horton, LLP Governmental Relations Not to exceed $4,400 $0 GF1-41-6214-432-99-999-999per month, based on $200 hourly fee

Thompson & Horton, LLP, will assist the Governmental Relations Division with rulemaking and interim projects as a result of the 83rd Session of the Texas Legislature. The firm will assist in drafting legislation and supporting materials needed to accomplish the legislative objectives of the district in preparation for additional special sessions of the 83rd Texas Legislature and the 84th Session of the Texas Legislature. Throughout the term of the contract, the firm will provide counsel to the Governmental Relations Division on strategy and prioritization of goals, and will assist with priorities identified by the Board of Education.

Approval of this consultant will give authority to negotiate and execute a contract between HISD and Thompson & Horton, LLP. Discussion of contract with Thompson & Horton will include a subcontract to assist with Governmental Relations.






Moak, Casey & Associates, LLP Office of Finance $61,000 $0 GF1-41-6292-911-99-940-940

Moak, Casey & Associates, LLP, will provide school finance and accountability consultation to HISD staff members; provide modeling of financial data for HISD; assist in the development and implementation of communication strategies to educate key state and local policy-makers as well as leaders in the community and the community at large on the importance of public education issues, particularly those affecting HISD; and provide briefings to the HISD Board of Education and staff members.


Kingdom Builders Professional Support $50,000 $0 IS3-13-6299-693-99-20-772Center (KBC) and Development SR1-13-6299-506-99-NT1-NT1

The District is estimating over 1,500 new teacher hires for the 2013-14 school year. To provide a great beginning for this group of new teachers,Human Resources and Professional Support and Development will host New Teacher Academies, differentiated by teaching experience, in large facility spaces. Details of these trainings are being communicated to the new teachers directly from the Human Resources Onboarding Department as teachers are hired. To accommodate the estimated 1,000 plus beginning teachers and consider campus summer construction and maintenance schedules, the Kingdom Builders’ Center provides appropriate training space in large whole group and smaller training capacity.

Term of Contract: June 17, 2013 – August 30, 2013





Haberman Educational Human Resources $60,000Foundation $90,000 GF1-41-6299-619-99-111-111

$60,000 GF1-41-6299-510-99-999-999$45,000 GF1-41-6299-510-99-584-584

$195,000

The Haberman Educational Foundation supports the Houston Independent School District’s (HISD) strategic direction and core initiatives to ensure an effective teacher and an effective principal in every classroom and school with the Haberman selection tools, which help assess whether applicants have characteristics, values, and beliefs predictive of success in an urban school setting. In the 2011-2012 and 2012-2013 school years, the Haberman Foundation has been HISD’s partner in screening and interviewing prospective teachers, assistant principals, deans,and principals. Continued use of the Haberman selection tools will help HISD to effectively keep the bar high for these hires.

At the August 9, 2012, Board Meeting, the Board approved $60,000 to fund the utilization of selection tools to select teachers, assistant principals,and principals for the 2012-2013 school year according to the contract term noted below. This item/contract addendum seeks approval of an additional $195,000 for additional services to be provided by the Haberman Educational Foundation during the contract term for 2012-2013. With these additional funds, the provider agrees to provide to HISD: additional online screener tokens to support increased teacher application flow and screening using the online Haberman assessment, NFISD administrator screening support costs, and additional funds needed to train new administrators on the Haberman teacher and administrator screening assessment.

Term of Contract: September 1, 2012 – August 31, 2013





Partners Consulting IT - Human Capital Management $1,540,000 $0 GF1-53-6299-698-99-003-999(Formerly CPSG, Inc.)

Partners Consulting is currently assisting the district with the upgrade of its Human Capital Management system from release 8.8 to 9.1, the latest upgraded version, which will offer the district greater functionality surrounding core HR capabilities like Enterprise Learning Management, Performance Management, Compensation Management, and Employee and Manager Self-Service, as well as significant improvements in both Time and Labor and Payroll modules. The continued services Partner’s Consulting will be providing during the 2013-2014 fiscal year will include finalizing the PeopleSoft 9.1 upgrade and implementation of approved system enhancements for Position Management, Data Archiving, and Lightweight Directory Access Protocol.


Informatica University Technology $30,000 $45,280 GF1-53-6299-424-99-400-506

Informatica University will provide onsite training to Information Technology developers surrounding their PowerCenter 9.x software. Training will include an overview of the PowerCenter designer which is used to extract, transform, and load data from a source system to a target system,allowing integration between the two systems. The course objective will include but is not limited to use of PowerCenter transformations to cleanse, format, join, aggregate, and route data to the appropriate applications; perform error handling and error trapping using PowerCenter data mapping tools; training on the use of PowerCenter 9.x Workflow Manager to build and run workflow; customized training on designing and buildingsimple data mappings and workflows based on essential business needs; and basic troubleshooting using PowerCenter logs and debugger.

Term of Contract: July 1, 2013 – January 31, 2014





Partners Consulting IT - Human Capital Management $135,000 $1,200,000 GF1-53-6299-698-99-003-999(Formerly CPSG, Inc)

Partners Consulting is currently assisting the district with the upgrade of its Human Capital Management system from release 8.8 to 9.1, the latest upgraded version, which will offer the district greater functionality surrounding core HR capabilities. The scope of the project has increased to also include archiving of human capital and payroll historical data; conversion of benefit carriers from Mercer to ADP; implementation of Online Position Management; and Lightweight Directory Access Protocol. This is an amendment to the previously approved contract at the August 9, 2012 Board meeting.


Sungard Information Technology $200,000 $ 0 GF1-41-6299-911-99-584-584

In contingency planning for the North Forest ISD Annexation, Information Technology has started to prepare to take over North Forest’s enterprise student, financial, and human resources systems. The initial costs identified are to support business unit and technology personnel training for use and navigation of the system and to perform an assessment to begin designing the data conversion process. As business direction and requirements become clear on long-term strategy of the systems during the assessment, additional costs for continuing licensing and additional services will be presented to the Board of Education.

Term of Contract July 1, 2013 – December 31, 2013





Harvard University (EdLabs) Office of School Support Not to exceed $0 GF1-13-6219-619-99-111-111Building Excellent Schools (BES) $440,000

The Houston Independent School District (HISD) proposes to negotiate and execute a contract with Building Excellent Schools (BES) for Turnaround Services for its low-performing (priority) schools. Under the agreement, ten principals and their respective school support officers will participate in an intensive training program so that they will be properly equipped to enhance and be accountable for student academic achievement.

Term of Contract: June 24, 2013 – July 24, 2013

Harris County Protective Welch MS $17,142 $0 GF1-31-6299-056-99-E1-101Services for Children Westbury HS $17,142 GF1-31-6299-017-99-S1-101and Adults Pershing MS $17,142 SR1-31-6299-064-41-CA1-CA1(Harris County Treasurer) Johnston MS $17,142 GF1-31-6299-055-99-S1-101

Fonville MS $34,284 GF1-31-6299-047-99-S1-101Park Place ES $34,284 GF1-31-6299-214-99-E1-101

$137,136

Harris County shall provide the services of one Youth Service Specialist (YSS), who will provide crisis counseling to students and families and will assist them in voluntary facility placements outside of the home. Harris County will also provide resource information to Houston Independent School District (HISD) personnel concerning services for district students and families, and will serve as a liaison between Harris County Protective Services for Children and Adults, Harris County Juvenile Probation Department, and HISD. This consultant will offer additional counseling and social services that are deemed necessary for the best interests of the family by the county and/or the district.

Term of Contract: July 1, 2013–June 30, 2014


Office of Chief Financial OfficerKen Huewitt, Chief Financial Officer

SUBJECT: APPROVAL OF VENDOR AWARDS FOR PURCHASES OVER $100,000 AND RATIFICATION OF VENDOR AWARDS FOR PURCHASES UNDER $100,000

The purpose of this item is to authorize vendor awards for purchases over $100,000 and ratify vendor awards for purchases under $100,000. Pursuant to Board of Education policy, contracts for purchases over $100,000 are submitted to the Houston Independent School District (HISD) Board of Education for approval prior to the issuance of purchase orders and/or agreement letters. Procurement Services,authorized by board policy, enters into purchase agreements for bid projects less than $100,000, subject to ratification by the Board of Education.

When determining the successful bidder, consideration is given to the quality of the articles supplied, conformity with developed specifications, suitability to the requirements of the educational system, and delivery terms. All advertised bids are in compliance with minority- and woman-owned business enterprise procedures. All contracts are negotiated and executed with the supplier(s) providing the best overall value for the district.

The attachment reflects the names of successful bidders, the budgets to be charged, and a description of the items to be purchased. A copy of each tabulation is on file in Board Services.

COST/FUNDING SOURCE(S): Funds for these recommended actions will be necessary only one time.


ORGANIZATIONAL GOALS/IMPACT: This agenda item supports all six goals and is aligned with all five core initiatives of the district.



RECOMMENDED: That the Board of Education approve vendor awards for purchases over $100,000 and ratify vendor awards for purchases under $100,000, effective June 14, 2013.

H-2

APPROVAL OF PURCHASES OVER $100,000

RECOMMENDED AWARD FOR JUNE 13, 2013 BOARD AGENDA

PROJECT DESCRIPTION*M/WBECOMMIT

M/WBEACTUAL

BIDS/RFP’S ISSUED

BIDSREC’D

**LOC AWARDED TO AMOUNT BUDGET CHARGE

Page 1 of 18

13-02-12 RFP/End User Devices A/100% 15 12 H Netsync Network SolutionsHP Leasing Not To Exceed

$25,000,000 Technology Department Budgets

This purchase is to support campus and department purchases as well as leasing of student devices

12-12-10 RFP/Frozen Food and Staple Groceries AnnualAdditional Supplier

B/20% O Dawn Food Products

Not To Exceed 1,000,000 FD1-1321-791-99-977-977

This project was approved by the board on May 9, 2013. This is to add one supplier to the project.

13-02-06 RFP/Bleachers: Inspection, Maintenance & Repairs

C/I/0.83%C/I/10%A/100%

13 3 TTH

Jellison dba Jellco Gym FloorsSpecialty Supply and Installation, LLCWestco Ventures

Not To Exceed$600,000 GF1-51-6299-803-99-000-999

Attachment H-2




M/WBEACTUAL

BIDS/RFP’S ISSUED

BIDSREC’D


Page 2 of 18

13-04-01 RFP/Primary and Catastrophic Athletics Injury Voluntary Student Accident Injury Insurance

C/I/20% 55 3 T Texas Kids FirstNot To Exceed

$502,580 Athletics Budgets

13-04-03 RFP/Playground Cushion Fall Surface Material

C/1%A/100%

20 2 HH

Brookway Horticultural ServicesSouthwest Wholesale

Not To Exceed$500,000 GF1-51-6299-802-99-700-999

12-11-05 RFP/Evaluation of EDACS Radio System

C/1/10% 8 4 H RDC Consultants, Inc.Not To Exceed

$160,000 GF1-34-6299-859-99-999-999

This purchase is for the professional services required to evaluate the current EDACS system. The evaluation will determine the upgrades required for system improvement or system component replacement where required.




M/WBEACTUAL

BIDS/RFP’S ISSUED

BIDSREC’D


Page 3 of 18

TCPN Job Order Contracts KBRJamail and Smith ConstructionP2MG, LLCDura Pier (now Facilities Sources)Centennial Contractors EnterprisesJ.T. Vaughn ConstructionWeatherproofing Technologies

Not To Exceed$10,000,000 Schools and Departments Budget

Using the Job Order Contract award through the TCPN Co-Op will allow HISD to cover unplanned summer work and any emergencies that may arise.

BB Purchase of Vehicles and Heavy Duty Trucks

Philpott Motors, LTDNot To Exceed

$1,400,000 GF1-51-6633 859-99-931 931

To replace 52 current fleet vehicles.

Region 20 Instruction and Assessment

Imagination Station, Inc.Not To Exceed

$1,032,806$35,000

GF1-11-6299-627-10-101-999SR1-13-6299-682-99-KV5-KV5

Imagination Station, Inc. provides a districtwide online assessment program as part of HISD’s formative assessment project. The requested amounts are for staff/teacher training and program access for grades PK-2. (Grades 3-8 are funded by the TEA under its “Texas Success” initiative.)




M/WBEACTUAL

BIDS/RFP’S ISSUED

BIDSREC’D


Page 4 of 18

TCPN Odyssey Program and Renzulli Learning

Compass Learning Not To Exceed$900,000 School Budgets

Compass Learning provides a math, reading, and language suite for grades K-12.

HGAC Purchase of Vehicles Caldwell Country ChevroletNot To Exceed

$550,000 GF1-52-6633 859-99-931 931

To replace 12 current police fleet vehicles.

DIR Intrusion Prevention System

M & S TechnologiesNot To Exceed

$425,000 GF1-53-6299-698-99-024-999

Purchase includes hardware, consulting services for system integration, training, and three years of maintenance.

HCDE Lifting Equipment for Physically-Challenged Students

Patterson MedicalNot To Exceed

$175,000Various School Based Budgets




M/WBEACTUAL

BIDS/RFP’S ISSUED

BIDSREC’D


Page 5 of 18

TextbookReplacement

State adopted used textbooks

Textbook Warehouse, LLCNot To Exceed

$103,862 SR1-11-6321-876-10-MK2-MK2

Replacement text books for school year 2013-2014.

DIR Network Integration Assessment

Lumenate Technologies, LPNot To Exceed

$100,000 GF1-53-6299-424-99-312-506

The Network Integration Assessment is a review of the current North Forest ISD technology network that will help plan, design, and integrate the North Forest ISD network into the HISD network to support video, voice, and data at the school locations. This is contingent on final approval beginning July 1, 2013.

APPROVAL OF PURCHASES UNDER $100,000



M/WBEACTUAL

BIDS/RFP’S ISSUED

BIDSREC’D


Page 6 of 18

Region IV Safe Schools Project Region IV Education Service Center Not To Exceed$85,000

GF1-41-6299-507-99-999-999

Region 4 has entered into an agreement with Safe Advantage Services, a First Advantage Company dba the Safe Schools Project to provide criminal history record information, document retrieval, and related consulting and support services to Texas public schools

TXMAS Ground WaterRemediation

Cardno ATC Associates, Inc. Not To Exceed$65,000

GF1-51-6299-801-99-601-999

Work at Delmar Stadium and Barnett Transportation Facility for remediation of leaking fuel storage tanks overseen by Texas Commission on Environmental Quality. ( Environmental Affairs)

DIR Records Management Services

Allied Imaging Group, LLC dbaThe Windward GroupPrecision Products Inc. Not To Exceed

$50,000 GF1-53-6299-446-99-999-999

GSA Records Management Services

Iron Mountain Government ServicesGRM Information Management Services Not To Exceed

$50,000 GF1-53-6299-446-99-999-999

HCDE Records Management Services

Harris County Department of EducationNot To Exceed

$50,000 GF1-53-6299-446-99-999-999

The above three items cover anticipated records management services that may occur as a result of the influx of records from North Forest ISD.

APPROVAL OF SOLE SOURCE ITEMS



M/WBEACTUAL

BIDS/RFP’S ISSUED

BIDSREC’D


Page 7 of 18

Sole Source Instruction and Assessment

Educational Resource Group dba Campus Online Not To Exceed

$350,000 GF1-21-6299-698-10-005-999

The Campus Online program provides teachers and administrators a means of creating, storing, and retrieving assessment instruments. Campus Online has been assigned a US patent for a technology that provides for the transfer of scanned documents into digitized machine-readable format. The requested amount will provide continuation of the program and services for a six-month period.

Sole Source Testing Vouchers CertiportNot To Exceed

$100,000 School Budgets

Certiport provides testing vouchers for standard computing programs by Microsoft, Adobe, and others in order for students and staff to obtain certification.

Sole Source Smart Choice™ Firefly Digital, Inc.Not To Exceed

$85,000 SR1-21-6299-654-99-MGx-MGx

Smart Choice™ is an online student application & lottery management software system for selective or open enrollment programs such as magnet schools.

APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100,000



M/WBEACTUAL

YEAR2 OF 3

YEAR3 OF 3


Page 8 of 18

12-01-19 RFP/During School Tutoring Services Districtwide(Renewal)

B/20%C/D

B/0%C/D

X OTT

Catapult Learning West, LLCJCP Ascension LLC dba Sylvan Learning Not To Exceed

$5,000,000Various School and Department Budgets

12-02-04 RFP/Athletic Uniforms, Equipment, Recreational Equipment, P.E., Cheer, Dance, Color Guard Uniforms, Mascot/Accessories, and Additional Services(Renewal)

B/20%C/I/25.11%

A/100%C/15%

C/I/0.06%C/D

C/5%B/25%

C/DC/DC/D

C/DC/D

C/I/0.1%C/15%

C/I/1.95%C/I/28.03%

B/53%C/I/12%C/I/0.1%

C/I/8.62%A/100%

B/20%C/I/1.64%

A/100%C/16.25%C/I/0.36%C/D

C/25.3 %B/63%C/DC/DC/D

C/DC/D

C/I/0.1%C/0%

C/I/0.84%C/I/6%B/49.41%

C/I/11.3%C/I/0.18%

C/I/18.95%A/100%

X OTHHOTHOOOOH

OTOOTOTOHOTOTOH

Algy Costumes and UniformsAll American Wrestling SupplyB-Bad Sports, Inc.Barcelona sporting GoodsBSN SportsBuffalo SpecialtiesCoastal EnterprisesDehen JacketsGeomotion Group, Inc.GTM SportswearJ.W. Druin & Assoc.dba J. Harding & Co.Prophet Corporation dba Gopher SportPalos SportsRiddell All AmericaRogers AthleticsS & S Worldwide, Inc.Texas Swim ShopVarsity Spirit FashionsVestige InternationalWinfield SolutionsYBA Shirts, Inc.Z-Wear, Inc. Not To Exceed

$2,250,000School BudgetsIS3-36-6399-660-91-XX-774




M/WBEACTUAL

YEAR2 OF 3

YEAR3 OF 3


Page 9 of 18

12-04-14 RFP/Learning Management System-Formative Assessment(Renewal)

B/25% B/25% X O Public Consulting Group, Inc.Not To Exceed

$1,226,975 GF1-11-6299-678-10-999-999

12-02-05 RFP/Fully Processed and Cataloged Library Books and Services(Renewal)

C/I/5.61%C/I/.22%

C/I/4.37%N/C

B/40%N/C%

C/I/2.96%B/20%

C/I/24%C/I/10.85%C/I/6.99%C/I/2.9%C/I/12%

C/I/1.03%C/I/34%

C/I/2.09%C/I/2.09%

B/20%C/DC/D

C/I/.26%C/I/17%C/I/20%

C/I/36.34%N/C%

C/I/3.03%C/I/0.31%C/I/5.53%N/C

B/58.99%N/C%C/I/2.26%B/20%C/I/5.72%

C/I/10.62%C/I/16.02%C/I/2.6%C/I/7.08%C/I/1.07%

C/I/57.42%C/I/2.09%C/I/2.09%

B/0%C/DC/D

C/I/0.14%C/I/0.23%C/I/0.09%

C/I/35.06%N/C%

X TOTOOOTOOOOOOHTHOOOOOOOHOTO

Abdo PublishingBaker & Taylor Bearport Publishing Bellwether Media, Inc.Bound to Stay Bound Brainstorm Library Capstone Press Children Plus, Inc. Child's World Crabtree Publishing Davidson Titles, Inc. Discovery Education DLB Educational Corp.Enslow Publishing Escue & Associates Follett Library Resources Gale Cengage Learning Gareth Stevens, Inc. Garrett Educational Corp.Gumdrop Books Infobase Publishing Junior Library Guild Keystone Books & MediaLectorum PublishingLerner Publishing




M/WBEACTUAL

YEAR2 OF 3

YEAR3 OF 3


Page 10 of 18

12-02-05 RFP/Fully Processed and Cataloged Library Books and ServicesContinued(Renewal)

B/20%C/I/0.27%

N/C%B/20%

C/I/54%C/0%N/C%B/0%N/C%N/C%C/D

C/I/3.83%

B/28.03%C/I/0..62%

N/C%B/13.75%C/I/5.22%C/0%

N/C%B/0%

N/C%N/C%

C/DC/I/3.22%

OOOOOOTOOOTOTOO

Library Sales (SEBCO) Mackin Library Marshall CavendishMarshall CavendishNorwood House PressOverlooked Books Perma BoundPerma BondRainbow Book CompanyRosen PublishingRourke PublishingScholastic, Inc.Weigl PublishingWorld Book

Not To Exceed$1,000,000 Various School Budgets

11-04-06 RFP/Fire & Flood Restoration(Renewal)

B/25% B/22.08% X H Blackmon MooringNot To Exceed

$1,000,000 CFS Budgets




M/WBEACTUAL

YEAR2 OF 3

YEAR3 OF 3


Page 11 of 18

11-02-04 RFP/Musical Instruments Supplies & Accessories, Choral Music Equipment & Accessories, Music Electronics & Accessories, Rental/Lease & Repair of Musical Instruments(Renewal)

C/DC/DC/DC/DC/I%

C/I/4.49%CA/100%

C/DC/DC/D

C/I/0%C/D

C/I/5.57%C/DC/D

C/3%C/DC/D

C/I/1%C/D

A/100%C/DC/D

C/I/1%C/DC/DC/D

C/I/15.7%C/DC/D

C/DC/DC/DC/D

C/I%C/I/1%

CA/100%C/DC/DC/1%

C/I/14.5%C/D

C/I/4.71%C/DC/DC/3%C/DC/D

C/I/1%C/D

A/100%C/DC/D

C/I/0.26%C/DC/DC/D

C/I/15.02%C/DC/D

X HHHTHHHHHHTHHOHHHOTHTHOHHTOTOTOO

Allegro Music Amati Violin AMC Music, LLCAntonio Strad ViolinAVES Audio Visual Systems, Inc.Broughton’s Horn ShopDinky Drum Company, LLCDowling Music Fleming Instrument Repair Forshey Piano Company Fort Bend Music H & H Music J.W. Pepper K & S Music LeRoy Service Center Lisle Violin Shop Mr. D’s Music AcademyMusic & ArtsPablo E. Solis Dba CalmecacPender’s MusicPercussion Center DrumsPeripole-Bergerault, Inc.RBC Music Co.Rhythm Band InstrumentsRomeo MusicSherman Clay PianoMax StageRight Corporation Sweet Pipes Inc. Taylor Music Inc.West Music Company Not To Exceed

$900,000Various School and Department Budgets




M/WBEACTUAL

YEAR2 OF 3

YEAR3 OF 3


Page 12 of 18

11-02-09 RFP/Technology Education, Equipment, Resources, and Training(Renewal)

C/I/0.9%B/20%

A/100%A/100%

C/DC/I/7.02B//20%

C/DC/I/.26%

C/DC/18.64%A/100%

C/I/2.8%B/20%

A/100%A/100%

C/DC/I/6.34%

B/0%C/D

C/I/0.31%C/D

C/12.4%A/100%

X HTTTOTOOOOOTT

Circle Saw Builders Supply, Inc.eInstructionKamico Instructional Media, Inc.Lab Resources, Inc.Learning ServicesM&A TechnologyMidwest TechnologyPCS Edventures.com!, Inc.Technical Laboratory Systems, Inc.Total Seminars, LLCTroxell Communications, Inc.US Tech.

Not To Exceed$610,000 School Based Budgets




M/WBEACTUAL

YEAR2 OF 3

YEAR3 OF 3


Page 13 of 18

10-11-01 RFP/Production Copiers, Document Solution, and Large Format Printer(Renewal)

C/13.7% C/1.17% X OT Xerox CorporationNot To Exceed

$500,000 PS1-41-6269-446-99-088-953

11-02-11 RFP/Tires, Retreads, and Tire Repair(Renewal)

C/I/2.09% C/I/1.94% X H Southern Tire Mart LLCNot-To-Exceed

$480,000 Transportation Department Budgets

12-02-01 RFP/Pest Control Services(Renewal)

A/100%A/100%A/100%

A/100%A/100%A/100%

X HHH

Assurance Pest Control Inc.Kwik Kill Exterminators,Inc.Total Pest Control Solutions

Not To Exceed$400,000

FD1-35-6299-791-99-977-977GF1-51-6299-842-99-999-999




M/WBEACTUAL

YEAR2 OF 3

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Page 14 of 18

11-02-05 RFP/Locks(Renewal)

C/DC/D

C/I/0.22%

C/DC/D

C/I/0.22%

X HHO

Clark SecurityH.L. FlakeIndependent Hardware

Not To Exceed$225,000

Various School and Department Budgets

09-07-01 Aesop® Online Substitute Management System(Renewal)

C/I/1.85% C/I/1% X H Frontline Placement Technologies, Inc.Not To Exceed

$110,000 GF1-41-6299-520-99-999-999




M/WBEACTUAL

YEAR2 OF 3

YEAR3 OF 3


Page 15 of 18

DIR Software, Licensing and Renewals

NetsyncNot To Exceed

$2,000,000Technology DepartmentGF1-53-6249-424-99-110-506

Hardware and software maintenance renewal for 2013-2014 to support network devices and services

Contract Software, Licensing and Renewals

NCS Pearson, Inc.Not To Exceed

$1,150,000Technology DepartmentGF1-53-6249-424-99-110-506

Software maintenance renewal for 2013-2014 for Chancery student information systems attendance and grade reporting.


ORACLENot To Exceed

$700,000Technology DepartmentGF1-53-6249-424-99-110-506

Software maintenance renewal for 2013-2014 for Approva compliance control software.


BMCNot To Exceed


Software maintenance renewal for 2013-2014 for Remedy on Demand and Bladelogic.




M/WBEACTUAL

YEAR2 OF 3

YEAR3 OF 3


Page 16 of 18


HayesNot To Exceed


Software maintenance renewal for 2013-2014 for textbook inventory management system and asset inventory system.

Contract Public Website SchoolwiresNot To Exceed


Software maintenance renewal for 2013-2014 for public website and content management support.


MicrosoftNot To Exceed


Software maintenance renewal for 2013-2014 for Microsoft software technical application issues.


IBMNot To Exceed


Software maintenance renewal for 2013-2014 for Cognos, the Business Intelligence tool for data warehouse.


SAPNot To Exceed


Software maintenance renewal for 2013-2014 for SAP and SRM enterprise applications.




M/WBEACTUAL

YEAR2 OF 3

YEAR3 OF 3


Page 17 of 18


SHI Government SolutionsNot To Exceed


Hardware and software maintenance renewals for 2013-2014 to support network devices and services


IMMIX Technology, Inc.Not To Exceed


Software maintenance renewal for 2013-2014 for Approva compliance control software.


Reliance CommunicationsNot To Exceed


Software maintenance renewal for 2013-2014 for School Messenger, automated notification system.

APPROVAL OF CONTRACT RENEWAL PURCHASES UNDER $100,000



M/WBEACTUAL

YEAR2 OF 3

YEAR3 OF 3


Code LegendM/WBE - Minority and Women Business Enterprises Percentage Notations

Option A - Certified M/WBE firm; Percentages greater than 100% indicates the M/WBE firm will also subcontract with other M/WBE firms.

Option B - Non M/WBE firm who will subcontract the indicated percentage with an M/WBE firm(s) to meet or exceed the district’s goal.

Option C – Non M/WBE firm. If listed with percentage greater than 0%, the awardee will sub-contract with an M/WBE firm for a percentage less than the district’s goal. If listed as C/I/X%, the awardee will participate under an indirect program for the percentage indicated. If listed as C/D, the awardee made direct contact with M/WBE firms regarding subcontracting opportunities but has no costs attributable as either indirect or direct costs with M/WBE suppliers.

Other Status OptionsNC) - Non-compliant ; NE) - Not evaluated; NFP) - Non-profit; P) - Pending Certification

LOC – LocationHouston (H); Texas (T); Out of State (O); Out of State with Local Office (OT).

BB The BuyBoard CooperativeDIR Texas Department of Information ResourcesGSA Federal General Services Administration Schedule 70HCDE Harris County Department Of EducationHGAC Houston-Galveston Area CouncilREGION IV Region IV Education Service Center TASB Texas Association of School BoardsTBPC Texas Building and Procurement CommissionTCPN The Cooperative Purchasing NetworkTPASS Texas Procurement and Support ServicesTXMAS Texas Multiple Award SchedulesUSC U. S. Communities

Page 18 of 18

11-02-06 RFP/Data Center Cleaning, Maintenance and Support(Renewal)

C/DC/I/8.7%

C/I/0.15%C/I/0.27%C/I/3.62%

C/DC/I/6.62%C/I/0.12%C/I/9.45%C/I/0.93%

X HHHHH

Straus Systems (HVAC)Sealco (Data Center Cleaning)Advantage Interest (Fire Suppression)Generators of Houston (Generators)DP Electronics (Batteries & Power Supplies) Not To Exceed

$50,000 GF1-53-6249-424-99-509-509

11-07-10 RFP/Plastic Bar Coded ID Cards(Renewal)

C/D C/D X O Tel-Pak Card Printing, Inc.Not To Exceed

$26,500 FD1-35-6399-796-99-976-976The annual spend for this project is anticipated not to exceed $26,000 per year. However, because the commodity spend for this category encompasses multiple projects, its aggregate annual spend exceeds $50,000 per year. Therefore, HISD Board approval is being requested specifically for this project of Plastic Bar Coded ID Cards (Food Services).



SUBJECT: ADOPTION OF RESOLUTION APPROVING THE DEBT MANAGEMENT POLICY

The Houston Independent School District (HISD) enacted a formal Debt Management Policy with the intent to improve the quality of decisions and provide justification for the structure of debt issuance. The guidelines set forth in the Debt Management Policy were developed to provide for the issuance and management of the district’s debt portfolio. Adherence to the policy indicates to rating agencies and capital markets that the district’s debt is being managed in a prudent manner.

HISD’s Debt Management Policy requires that it be reviewed annually by the district’s chief financial officer, the district’s bond counsel, and financial advisors. Additionally, the Debt Management Policy must be approved annually by the Board of Education.

A section requiring the adoption and maintenance of written post issuance compliance procedures has been added to the Debt Management Policy.

The Debt Management Policy and Compliance Summary are on-file in Board Services.

A copy of the resolution relating to the approval of the Debt Management Policy is attached.



ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned with Core Initiative 5: Culture of Trust through Action. The approval of this item ensures that HISD is in compliance with the current statutory requirements.



RECOMMENDED: That the Board of Education adopt the resolution approving the Debt Management Policy, effective July 1, 2013.

H-3

HOUSTON INDEPENDENT SCHOOL DISTRICTRESOLUTION RELATING TO THE APPROVAL OF THE

DEBT MANAGEMENT POLICY

WHEREAS, Houston Independent School District has implemented a formal debt management policy, and

WHEREAS, the debt management policy stipulates that the debt policy will be approved annually by the Board of Education,

THEREFORE BE IT RESOLVED THAT:

All of the above paragraphs are incorporated and made a part of this Resolution and be it,

RESOLVED AND ORDAINED that the Board of Education of the Houston Independent School District has reviewed and approved the Houston Independent School District’s Debt Management Policy, as presented June 13, 2013

PASSED, APPROVED, AND ADOPTED THIS 13th DAY OF JUNE, 2013.

HOUSTON INDEPENDENT SCHOOL DISTRICT

By:_______________________________Anna Eastman, PresidentBoard of Education

Attest: __________________________Rhonda Skillern-Jones, SecretaryBoard of Education

Attachment H-3

Page 1 of 2



SUBJECT: ADOPTION OF RESOLUTION APPROVING THE CASH MANAGEMENT AND INVESTMENT POLICY AND THE AUTHORIZED LIST OF BROKERS/DEALERS

Chapter 2256 of the Government Code requires all local governments, including school districts, to have their Cash Management and Investment Policy reviewed by their governing boards annually. Under the Houston Independent School District’s (HISD) current Cash Management and Investment Policy, the Investment Advisory Committee shall meet annually to review and advise the district with respect to current investment policies, strategies, and options. HISD’s investment officers met with the Investment Advisory Committee and reviewed the district’s investment portfolio, the Cash Management and Investment Policy, and the district’s investment strategies for 2013–2014.

Revisions to the Cash Management and Investment Policy are limited to changes in the types of collateral allowed for public fund deposits. The changes are consistent with requirements in both the Public Funds Investment Act (Chapter 2256) and the Public Funds Collateral Act (Chapter 2257). The changes include allowing the use of Federal Home Loan Bank letters of credit and certain mortgage backed securities for the purpose of securing public fund deposits.

Revisions to the Cash Management and Investment Policy, the list of approved brokers and dealers, and the list of the members of the Investment Advisory Committee are on-file in Board Services.

The Houston Independent School District Investment Advisory Committee met on May 24, 2013. Committee business included approving the list of authorized entities to provide investment training to the district.

A copy of the resolution relating to the approval of the Cash Management and Investment Policy is attached.



ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 4: Increase Management Effectiveness and

H-4

Page 2 of 2

Efficiency and is aligned with Core Initiative 5: Culture of Trust through Action. The approval of this item ensures that HISD is in compliance with the current statutory requirements.



RECOMMENDED: That the Board of Education adopt the resolution approving the Cash Management and Investment Policy and the authorized list of brokers/dealers, effective July 1, 2013.

HOUSTON INDEPENDENT SCHOOL DISTRICTRESOLUTION RELATING TO THE APPROVAL OF THE

CASH MANAGEMENT AND INVESTMENT POLICYWHEREAS, Section 2256.005 of the Government Code requires that an

investment policy be adopted by rule, order, ordinance or resolution,

THEREFORE BE IT RESOLVED THAT:

All of the above paragraphs are incorporated and made a part of this Resolution and be it,

RESOLVED AND ORDAINED that the Board of Education of the Houston Independent School District has reviewed and approved the Houston Independent School District’s Cash Management and Investment Policy, as revised June 13, 2013

PASSED, APPROVED, AND ADOPTED THIS 13th DAY OF JUNE, 2013.


By:_______________________________Anna Eastman, PresidentBoard of Education

Attest: _______________________________Rhonda Skillern-Jones, SecretaryBoard of Education

Attachment H-4

Page 1 of 2



SUBJECT: APPROVAL OF RESOLUTION AND ORDINANCE ADOPTINGRESIDENCE HOMESTEAD EXEMPTIONS FOR TAX YEAR 2013

Each year the Board of Education must establish the residence homestead exemption level for qualified homeowners. State law provides for certain mandated homestead exemptions to be granted by school districts, and the Board of Education has traditionally granted certain optional homestead exemptions to its residents. Those exemptions currently in effect for the 2012 tax year are:

State Mandated (all homesteads) $15,000State Mandated (age 65 or older or disabled) $10,000

Local Option (age 65 or older or disabled) $5,000Local Option Percentage (all homesteads) 20 percent

Under the exemption schedule in effect for the 2012 tax year, qualified property owners under 65 years of age receive exemptions of $15,000 plus 20 percent of the appraised value. Property owners who are 65 or older, or disabled, receive exemptions of $30,000 plus 20 percent of the appraised value. This item provides for those same homestead exemptions for tax year 2013.

The percentage homestead exemption was originally granted many years ago in order to ease the tax burden associated with rising property values for homeowners at that time. Even though this exemption is not mandatory, the Houston Independent School District (HISD) has continued to grant it because, in combination with the other non-homestead properties in HISD, the district has been able to fund its local share of revenues at a relatively low tax rate. This exemption provides a significant tax break to all homeowners in HISD, and it is the maximum level that school districts are allowed to grant.

A copy of the Resolution and Ordinance can be reviewed on the attachment and is on file in Board Services.

H-5

Page 2 of 2



ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and Goal 5: Improve Public Support and Confidence in Schools; and is aligned to Core Initiative 4: Data-Driven Accountability and Core Initiative 5: Culture of Trust through Action.



RECOMMENDED: That the Board of Education approve the Resolution and Ordinance adopting residence homestead exemptions for individuals residing in the Houston Independent School Districtfor tax year 2013, effective June 14, 2013.

Page 1 of 2

RESOLUTION AND ORDINANCE RELATING TO CONTINUATION OF

RESIDENCE HOMESTEAD EXEMPTIONS FOR INDIVIDUALS RESIDING IN

THE HOUSTON INDEPENDENT SCHOOL DISTRICTFOR TAX YEAR 2013

WHEREAS, The State Legislature passed House Joint Resolution 81 during the 1981 regular session proposing a constitutional amendment to the Texas Constitution authorizing certain property tax relief for owners of residence homesteads; and

WHEREAS, the citizens of the State of Texas voting on Proposition 6 on the November, 1981 general election approved the addition of Subsection (e) to Article VIII Section 1-b. of the Texas Constitution providing that any political subdivision may exempt from property taxation a percentage of the market value of residence homesteads not to exceed twenty percent (20%) of the value of the homestead; and

WHEREAS, Section 11.13 of the Texas Property Tax Code entitles an individual to an exemption from ad valorem taxation by a school district of $15,000 of the market value of his or her residence homestead and an additional $10,000 for qualified individuals disabled or sixty-five (65) years of age or older; and

WHEREAS, pursuant to legislative action, the Board of Education of the Houston Independent School District at its meeting on August 21, 1980 approved an additional $5,000 exemption from ad valorem taxation of the market value of the residence homestead for homeowners sixty-five (65) years of age or older or disabled;

NOW, THEREFORE, BE IT

RESOLVED AND ORDAINED by the Board of Education of the Houston Independent School District that the Board reaffirms for tax year 2013 the homestead tax exemptions previously granted for residents of the Houston Independent School District, as well as for property owners who may become residents of the Houston Independent School District due to expansion of the district’s jurisdictional boundaryand who qualify for such exemptions, in accordance with Section 11.13 of the Property Tax Code, State of Texas; and be it further

RESOLVED AND ORDAINED that in addition to the exemption from ad valorem taxation of $15,000 of the market value of the residence homestead of each qualified homeowner, the exemption from ad valorem taxation of the mandated $10,000 and the Board granted $5,000 of the market value of the residence homestead of each qualified resident owner who is sixty-five (65) years of age or older and is fully qualified

Attachment H-5

Page 2 of 2

for the entire exemption or who is disabled and qualified for disability benefits; that the Board of Education establishes the voluntary percentage Homestead Tax Exemption granted each qualified resident owner of a homestead exemption from ad valorem taxation an amount to equal to twenty percent (20%) of the appraised value of the residence homestead for tax year 2013, making a total exemption of twenty percent (20%) of the appraised value of the individual residence plus $30,000 for qualified homeowners sixty-five (65) years of age or older or disabled, with such sixty-five (65) years of age or older or disabled exemptions to be prorated, if applicable, in accordance with the Texas Property Tax Code; and a total residence homestead exemption of twenty percent (20%) of the appraised value of the individual residence plus $15,000 for other qualified homeowners.

PASSED, APPROVED, AND ADOPTED this __ ___ day of June, 2013.


By ___________________________________Anna Eastman, PresidentBoard of Education

ATTEST:

__________________________Rhonda Skillern-Jones, SecretaryBoard of Education



SUBJECT: DESIGNATION OF PERSONNEL FOR CALCULATION OF DISTRICT’S EFFECTIVE TAX RATE AND ROLLBACK TAX RATE FOR TAX YEAR 2013

In accordance with the Texas Property Tax Code Section 26.04(c), an officer or employee designated by the governing body of a taxing unit shall calculate the effective tax rate and the rollback tax rate for the unit. In addition, the Texas Occupations Code and The Texas Administrative Code require the person designated by the governing body of a taxing unit to perform the assessment functions relating to tax rate calculations to be registered with the Texas Department of Licensing and Regulation as a Registered Tax Assessor/Collector (RTA). It is recommended that the Board of Education designate Donald R. Boehm, RTA, along with appropriate Houston Independent School District (HISD) finance and Harris County Tax Office staff members to calculate HISD’s effective tax rate and rollback tax rate for tax year 2013.



ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency, and is aligned to Core Initiative 4: Data Driven Accountability.



RECOMMENDED: That the Board of Education designate Donald R. Boehm, RTA,along with appropriate HISD finance and Harris County Tax Office staff members to calculate HISD’s Effective Tax Rate and Rollback Tax Rate for tax year 2013, effective June 14, 2013.

H-6



SUBJECT: PROPOSED REVISIONS TO BOARD POLICY EFAA(LOCAL),INSTRUCTIONAL MATERIALS: SELECTION AND ADOPTION—FIRSTREADING

Senate Bill 6 made significant revisions to the law on the new instructional materialsallotment system. Selections must be based on the Houston Independent School District’s (HISD) instructional needs and any administrative regulations guiding the selection. As a result of a recent review of district policy, the following changes to EFAA(LOCAL) are recommended:

Establishment of an INSTRUCTIONAL MATERIALS ALLOTMENT TEAM that will select instructional materials and technological equipment to be purchased with the district’s instructional materials allotment for the board’s consideration.

At CERTIFICATION OF INSTRUCTIONAL MATERIALS, the team must ensure that the selected materials and any other materials in use by the district cover the essential knowledge and skills as required by law.

At BOARD ACTION, the board must approve the final selections and ratify the district’s certification of instructional materials.

A note at the beginning of the policy refers to policy code CMD for provisions regarding purchasing procedures that are applicable to instructional materials.

Proposed changes are noted in the attached revised policy.



ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned with Core Initiative 3: Rigorous Instructional Standards and Supports.


THIS ITEM DOES MODIFY BOARD POLICY.

RECOMMENDED: That the Board of Education accept the proposed revisions to Board Policy EFAA(LOCAL), Instructional Materials: Selection And Adoption, on first reading.

J-1

Houston ISD

101912

INSTRUCTIONAL MATERIALS EFAA

SELECTION AND ADOPTION (LOCAL)

DATE ISSUED: 2/28/201310/26/2012

1 of 2

UPDATE 96LDU 2012.10

EFAA(LOCAL)-X

Note: For provisions regarding inventory and requisition of in-

structional materials, see CMD.

The District shall establish a team, as needed, to select recom-

mend for adoption classroom instructional materials or instructional

material alternatives for each subject from the state lists or other

materials for which the District has received state approval. The

local adoption process shall be conducted in accordance with TEA

rules and regulations.

A majority of the committee members shall be classroom teachers.

After examining all instructional materials and technological equip-

ment to be purchased with the District’s reflected on the state lists,

the instructional materials allotment. The team shall make commit-

tee shall select items for use in the District and recommend the se-

lections to the Board for ratification.based upon District instruction-

al needs and in accordance with administrative regulations. In the

event the Board does not ratify all of the selections, the reasons

shall be recorded in Board minutes. The committee shall make

other recommendations for selection until the Board has ratified all

selections.

The instructional materials allotment team shall ensure that se-

lected materials, in combination with any other materials in use by

the District, allow the District to certify that all students are provided

with instructional materials that cover the essential knowledge and

skills, as required by law. [See EFAA(LEGAL)]

The Board shall approve final selections and ratify the District’s

certification of instructional materials. Final selections shall be

recorded in Board minutes.In the event selections recommended

by the committee are not ratified by the Board, the committee shall

make other selections at a meeting held as soon as possible fol-

lowing the meeting of the Board at which any of the previous selec-

tions were not ratified.

[See also BBFABBFB(LEGAL), regarding instructional materi-

al]INSTRUCTIONAL MATERIAL]

Each publisher having instructional materials on the state listsmul-

tiple-adoption list shall be given equal time and opportunity to

present his or her materials to the teamcommittee and to the ap-

propriate subcommittee through an organized schedule arranged

by the District administration.

After the state lists are established, publishers’ representatives

shall be allowed in the schools at the request of the principal only

INSTRUCTIONAL

MATERIALS

ALLOTMENT TEAM

RECOMMENDATION

AND ADOPTION

CERTIFICATION OF

INSTRUCTIONAL

MATERIALS

BOARD ACTION

INSTRUCTIONAL

MATERIALS SAMPLES

AND PUBLISHER

CONTRACTS

Attachment J-1

Houston ISD

101912

INSTRUCTIONAL MATERIALS EFAA

SELECTION AND ADOPTION (LOCAL)

DATE ISSUED: 2/28/201310/26/2012

ADOPTED: 2 of 2

UPDATE 96LDU 2012.10

EFAA(LOCAL)-X

for the purpose of providing in-service training on the instructional

materials and alternative materials not up for adoption in the cur-

rent year. Publishers’ representatives shallare not be allowed indi-

vidual contact with teamcommittee members or subcommittee

members during this period; however, a publisher’s representative

may provide sample copies of instructional materials to individual

schools.

Publishers who may be asked to conduct presentations at the

feeder pattern or area level in addition to the publishers’ hearing-

Publishers’ Hearing for District personnel shall register these pres-

entations with the Superintendent’s designated instructional mate-

rials allotment teamcommittee chair.

Publishers who wish to field test instructional materials shall abide

by research guidelines.

Page 1 of 2



SUBJECT: PROPOSED REVISIONS TO BOARD POLICY FEB(LOCAL),ATTENDANCE: ATTENDANCE ACCOUNTING—FIRST READING

Recommended revisions to this policy reflect the flexibility included in recently amended State Board of Education (SBOE) rules. For state funding purposes, attendance is now determined in the second or fifth “instructional hour,” rather than “period.” Previously, a campus could take attendance at a time other than the second or fifth instructional hour of the day only if the board had adopted a local policy authorizing the campus to record absences at an alternate hour. The amended SBOE rules now allow a board to delegate to the superintendent the authority to establish procedures for recording absences at an alternate hour.

The revised rules also permit the board to delegate to the superintendent the authority to establish procedures addressing parental consent to leave campus anddocumenting a student’s absence.

Based on a recent review of Houston Independent School District (HISD) attendance accounting policy, the following changes to FEB(LOCAL) are recommended:

At ALTERNATE RECORDING TIME, revise text to authorize the superintendent, when appropriate, to develop procedures to permit a campus to specify an alternate time for taking attendance in accordance with the Texas Education Agency’s Student Attendance Accounting Handbook.

At PARENTAL CONSENT TO LEAVE CAMPUS, indicate procedures must be distributed to staff members and parents.

Delete the provision that required the superintendent to make an annual report to the board about the district’s attendance system, as this is not required by statute.




ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 4: Increase Management Effectiveness and

J-2

Page 2 of 2

Efficiency and is aligned with Core Initiative 3: Rigorous Instructional Standards and Supports.



RECOMMENDED: That the Board of Education accept the proposed revisions to Board Policy FEB(LOCAL), Attendance: Attendance Accounting, on first reading.

Houston ISD 101912 ATTENDANCE FEB ATTENDANCE ACCOUNTING (LOCAL)

The Superintendent or designee shall be responsible for maintain-ing a student attendance accounting system in accordance with statutory and TEA requirements.

When appropriate, the Superintendent shall establish written pro-cedures permitting a campus to specify an alternate time for taking attendance other than the second or fifth instructional hour. Excep-tions may be authorized for an entire campus or for a designated group of students at a campus. The alternate time for recording attendance shall be determined in accordance with TEA’s Student Attendance Accounting Handbook.

The Superintendent or designee shall report annually to the Board concerning the operation and effectiveness of the District’s student attendance system, and may present recommendations for im-provement.

The Superintendent shall establish procedures regarding parental consent for aA student to leave campus, including proceduresab-sent from school for any portion of a school day shall provide a note that describes the reason for documenting a student’s the ab-sence. The proceduresnote shall be communicated in the em-ployee andsigned by the student’s parent or, if the student hand-books.is 18 or older or is an emancipated minor, by the student.

ATTENDANCE ACCOUNTING SYSTEM

ALTERNATE RECORDING TIME

PARENTAL CONSENT TO LEAVE CAMPUS

DATE ISSUED: 2/28/201312/2/2002 ADOPTED: 1 of 1 UPDATE 9669 FEB(LOCAL)-A

Attachment J-2

Office of Board of EducationBoard of Education Meeting of June 13, 2013


SUBJECT: PROPOSED REVISIONS TO BOARD POLICY EIE(LOCAL),ACADEMIC ACHIEVEMENT: RETENTION AND PROMOTION—FIRST READING

Based on a review of the Houston Independent School District (HISD) policy on retention and promotion as a result changes to EIE(LEGAL), the following changes to EIE(LOCAL) are recommended:

At GENERAL GUIDELINES, replace more detailed text, previously included in the policy at STUDENTS WITH DISABILITIES and LIMITED ENGLISH PROFICIENT STUDENTS, with a statement that the district shall comply with state and federal requirements when determining methods for students with disabilities or students who are English language learners to demonstrate mastery of the curriculum.

Include language clarifying that ACCELERATED INSTRUCTION applies to all students who fail a state-mandated assessment.

Move to the beginning of the policy and revise text on STUDENTS RECEIVING SPECIAL EDUCATION SERVICES.

Add an exception at GRADE ADVANCEMENT TESTING.




ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:Increase Student Achievement and isaligned to Core Initiative 3: RigorousInstructional Standards and Supports.


THIS ITEM MODIFIES BOARD POLICY.

RECOMMENDED: That the Board of Education accept the proposed revisions to Board Policy EIE(LOCAL), Academic Achievement: Retention and Promotion, on first reading.

J-3

Houston ISD 101912 ACADEMIC ACHIEVEMENT EIE RETENTION AND PROMOTION (LOCAL)

DATE ISSUED: 5/20/2011 1 of 5 LDU 2011.03 EIE(LOCAL)-X

Promotion, grade-level advancement, and course credit shall be

based on mastery of the curriculum and compliance with atten-

dance requirements adopted by the Board. [See also

FEC(LOCAL)] Expectations and standards for promotion without

mandatory interventions shall be established for each grade level,

content area, and course, and shall be coordinated with compen-

satory, intensive, and/or compensatory/accelerated services. De-

cisions on promotion without mandatory interventions shall be

based on grades, performances on state-administered assessment

instruments, and performances on norm-referenced assessments.

[See EHBC(LEGAL), (LOCAL), the Elementary School Guidelines,

and the Secondary School Guidelines]

The District shall comply with applicable state and federal

requirements when determining methods for students with

disabilities [see FB] or students who are English language learners

[see EHBE and EKBA] to demonstrate mastery of the curriculum.

Any modified promotion standards for a student receiving special

education services shall be determined by the student‘s admission,

review, and dismissal (ARD) committee and documented in the

student‘s individualized education program (IEP). [See EHBA se-

ries and EKB]

In addition to the factors in law that must be considered for promo-

tion, mastery shall be determined as follows:

1. Course assignments and unit evaluations aligned to District

curricular standards shall be used to determine student

grades in a subject. An average of 70 or higher shall be con-

sidered a passing grade and shall signify mastery of the skills

necessary for success at the next level.

2. Students shall:

a. At grades 1 and 2, meet the District‘s passing standards

on the District-administered criterion-referenced assess-

ment.

b. At grades 3 through 8, meet the state‘s passing standards

on the state-administered criterion-referenced assessment

in reading and mathematics.

Mandatory intervention shall be required during the following year if

a student does not meet promotion standards at the end of the

spring semester. Such interventions shall also be required for stu-

dents scoring below the 40th percentile in total reading (grades 1–

8) and total mathematics (grades 4–8) on the District-administered

norm-referenced assessments.

GENERAL GUIDELINES

STUDENTS

RECEIVING

SPECIAL

EDUCATION

SERVICES

PROMOTION

STANDARDS

MANDATORY

INTERVENTION

Attachment J-3



Potential interventions include, but are not limited to:

1)1. Small group instruction (30–45 minutes) with progress moni-

toring.

2)2. One-on-one tutorials.

3)3. Use of varied texts and supplementary materials.

4)4. Multiple and flexible grouping activities for differentiated in-

struction.

5)5. Use of technology to allow students to access and manipulate

content in multiple ways.

6)6. Opportunities for students to respond to assignment in a va-

riety of ways.

7)7. Instructional assignments broken down into smaller chunks to

focus on mastery.

8)8. Additional assignments that address student needs based on

data for more time on task.

9)9. Double blocked class for extensive instruction.

10)10. TAKS preparation during or after school.

11)11. Peer tutoring.

12)12. Mentors assigned to students.

13)13. Computer-based instruction on campus.

Grade-level advancement for students in grades 9–12 shall be

earned by course credits. Changes in grade-level classification

shall be made at the beginning of the fall semester and may be

made again at the beginning of the spring semester. [See EI]

High school students shall be classified annually on the basis of

earned credits and course completion, as follows:

Grade Level Credits earned

9 0 – 5.5

10 6 – 11.5

11 12 – 17.5

12 18 and over

POTENTIAL

INTERVENTIONS

CLASSIFICATION—

HIGH SCHOOL

STUDENTS



Promotion standards and appropriate assessment and acceleration

options, as established by the individualized education program

(IEP), or grade-level classification of students eligible for special

education shall be determined by the ARD committee.

For each eligible limited English proficient (LEP) student, the stu-

dent‘s language proficiency assessment committee (LPAC) shall

determine appropriate assessment and acceleration options. The

grade placement committee (GPC) shall make its decision on pro-

motion in consultation with a member of the student‘s LPAC. As-

sessment decisions must be made on an individual basis and in

accordance with administrative procedures established by TEA.

[See EHBE]

Accelerated instruction must be provided to students who do not

meet promotion standards at the end of the spring semester and

require mandatory intervention and students who fail to demon-

strate proficiency on a state-mandated assessment.. Mandatory

intervention plans shallwill be designed to enable the student to

perform at the appropriate grade level at the conclusion of the next

school year.

Additionally, students in grades 5 and 8 shall be subject to all pro-

visions of GRADE ADVANCEMENT TESTING, below.

Except when a student will be assessed in reading or mathematics

above his or her enrolled grade level,In addition to local standards

for mastery and promotion, students in grades 5 and 8designated

by the state must meet the passing standard on thean applicable

state-mandated assessmentsassessment instrument in the sub-

jects required under state law in reading and mathematicsorder to

be promoted to the next grade level, in addition to the District‘s lo-

cal standards for mastery and promotion..

For purposes of this policy and decisions related to grade ad-

vancement requirements, a student‘s ―parent‖ shall be defined to

include either of the student‘s parents or guardians; a person des-

ignated by the parent, by means of a powerPower of attorneyAttor-

ney or an authorization agreement as provided in ChapterSection

34 of the Family Code, to have responsibility for the student in all

school-related matters [see FD]; a surrogate parent acting on be-

half of a student with a disability; a person designated by the par-

ent or guardian to serve on the grade placement committee (GPC)

for all purposes; or in the event that a parent, guardian, or desig-

nee cannot be located, a person designated by the Superintendent

or designee to act on behalf of the student. [See EIE(LEGAL)]

STUDENTS WITH

DISABILITIES

LIMITED ENGLISH

PROFICIENT (LEP)

STUDENTS

ACCELERATED

INSTRUCTION

GRADE

ADVANCEMENT

TESTING

DEFINITION OF

‗PARENT‘



The District shall use the statewide assessment instrument for the

third testing opportunity for students in grades and subjects desig-

nated by the state.

If a parent initiates an appeal of his or her child‘s retention following

the student‘s failure to demonstrate proficiency after the third test-

ing opportunity in the grades designated by the state, the GPC

shall review all facts and circumstances in accordance with the law.

The student shall not be promoted unless:

1. All members of the GPC agree that the student is likely to per-

form on grade level if given additional accelerated instruction

during the following school year in accordance with the edu-

cational plan developed by the GPC; and

2. The student has completed required accelerated instruction in

the subject area for which the student failed to demonstrate

proficiency.

Whether the GPC decides to promote or to retain a student in this

manner, the committee shall determine an accelerated instruction

plan for the student for the following school year, providing for inte-

rim reports to the student‘s parent and opportunities for the parent

to consult with the teacher or principal as needed. The principal or

designee shall monitor the student‘s progress during the following

school year to ensure that he or she is progressing in accordance

with the plan. The administration shall provide an annual report to

the Board of Education on committee decisions.

When a student in a grade designated by the state transfers into

the District having failed to demonstrate proficiency on applicable

assessment instruments after one testing opportunity, the District

shall provide appropriate accelerated instruction prior to the next

state-designated testing date. This provision shall apply to stu-

dents who missed a testing opportunity, were absent, or otherwise

do not have valid test results.

When a student in a grade designated by the state transfers into

the District having failed to demonstrate proficiency on applicable

assessment instruments after two testing opportunities, a GPC

shall convene to address the student‘s needs. The GPC shall re-

view any available records of decisions regarding testing and acce-

lerated instruction from the previous district and determine an ac-

celerated instruction plan for the student.

If a parent initiates an appeal for promotion when a student in a

grade designated by the state transfers into the District having

failed to demonstrate proficiency after three testing opportunities,

the GPC shall review any available records of decisions regarding

ALTERNATE

ASSESSMENT

INSTRUMENT

STANDARDS FOR

PROMOTION UPON

APPEAL

TRANSFER

STUDENTS


DATE ISSUED: 5/20/2011 ADOPTED: 5 of 5 LDU 2011.03 EIE(LOCAL)-X

testing, accelerated instruction, retention, or promotion from the

previous district and issue a decision in accordance with the Dis-

trict‘s standards for promotion. [See EIE(LEGAL)]



SUBJECT: PROPOSED REVISIONS TO BOARD POLICY DGB(LOCAL), EMPLOYEE RIGHTS AND PRIVILEGES: PERSONNEL-MANAGEMENT RELATIONS—FIRST READING

The administration proposes revisions to improve clarity in consultation policy by categorizing employee groups as instructional, noninstructional, or administrative; by considering transportation attendants, fleet operations personnel, and transportation personnel together with bus drivers; and by correcting the number ranges for representation of service personnel. In addition, the administration proposes new thresholds for the number of representatives awarded to bus drivers, fleet operations, and transportation personnel to be consistent with the thresholds for Food Service personnel and Facilities Management and Custodial and Ground Operations personnel.



ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and HISD Goal 5: Improve Public Support and Confidence in Schools, and is aligned to Core Initiative 4: Data-Driven Accountability.



RECOMMENDED: That the Board of Education accept the proposed revisions to Board Policy DGB(LOCAL), Employee Rights and Privileges –Personnel-Management Relations, on first reading.

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Houston ISD 101912 EMPLOYEE RIGHTS AND PRIVILEGES DGB PERSONNEL-MANAGEMENT RELATIONS (LOCAL)

DATE ISSUED: 3/15/2013 1 of 6 LDU 2013.01 DGB(LOCAL)-X

The primary purpose of the consultation process is to establish,

maintain, and facilitate communications with employees of the Dis-

trict. It is the desire of the District that the consultation be mea-

ningful both to the District and to the employee consultation groups

personnel units. While the focus of consultation shall be on prob-

lem solving and the initiation of desirable change, the Board shall

reserve the right to make final decisions concerning all questions

relative to employee-employer relationships, as provided by law.

Accordingly, the Board may not negotiate, or otherwise enter into a

legally binding agreement with any employee group personnel unit

regarding wages, hours, and working conditions.

Consultation meetings shall be held monthly in accordance with a

regular schedule and shall be “meetings of record” for which mi-

nutes will be kept and distributed. The Superintendent, or a mem-

ber of the Superintendent’s Cabinet, shall conduct all consultation

meetings. Other staff members may be asked by the Superinten-

dent to participate in consultation meetings, as deemed necessary.

Minutes of each consultation meeting will be distributed to partici-

pants and to the Board prior to the next consultation meeting.

Representation at consultation meetings will be a decision of each

consultation group employee organization. The order of agenda

items for discussion will be rotated. All consultation parties em-

ployee organizations shall have sufficient time to present their

ideas. By mutual agreement, meetings may be adjourned and re-

convened at the earliest possible date in order to complete the

agenda. Proposed agenda items shall be submitted in writing at

least two days prior to a scheduled meeting, except in extenuating

circumstances.

The goal of consultation is to reach consensus. In cases where

consensus is not reached, the Superintendent may take a vote to

determine the position of the various consultation groups employee

organizations, which will vote their proportional representation.

The Superintendent is not bound by the outcome of such a vote.

Ad hoc meetings in which nonconsultation groups employee organ-

izations participate shall not replace or be used to circumvent the

consultation process. The consultation process shall be utilized to

address all items relating to wages, hours, and conditions of em-

ployment.

There are three broad categories of employees: instructional, non-

instructional, and administrative. The Board, upon recommendation

of the Superintendent, shall determine the appropriateness of any

employee group personnel unit requesting consultation with the

District.

CONSULTATION WITH

EMPLOYEE GROUPS

PERSONNEL UNITS

MEETINGS

AGENDA

DETERMINATION OF

APPROPRIATE

CONSULTING

GROUPSPERSONNEL

GROUPS

Attachment J-4



INSTRUCTIONAL Instructional employees participate in consultation as follows:

The Teacher Council for Professional Consultation (TCPC) will be

composed of representatives chosen by the various teacher con-

sultation groups. Representation on the TCPC shall be on a pro-

portional basis. Each group employee organization participating in

the representation selection process of teachers shall be allowed

one representative for the first 500 to 999 designations by teachers

that the group employee organization will represent. For each ad-

ditional 1,000 designations or major fraction thereof (501), the

group employee organization shall be entitled to one representa-

tive on the council (500 to 1,500, one representative; 1,501 to

2,500, two representatives; 2,501 to 3,500, three representatives,

and the like).

Selection of a TCPC an instructional consultation representative

shall be the responsibility of the employee consultation group or-

ganization to which the seat is assigned.

TEACHER AIDES Each employee organization participating in the representation

selection process of teacher aides shall be allowed one repre-

sentative for each 200 or major fraction thereof (101 to 300, one

representative; 301 to 500, two representatives; 501 to 700, three

representatives; and the like).

The Superintendent shall designate administrators to consult with

representatives of the paraprofessional and classified nonsupervi-

sory personnel units designated by the Board according to these

procedures.

Paraprofessionals and classified nonsupervisory employment per-

sonnel may designate up to two nonemployee representatives to

assist in consultation with the administration.

Each employee organization participating in the representation se-

lection process of educational office personnel (secretarial and

clerical) shall be allowed one representative for each 200 or major

fraction thereof (101 to 300, one representative; 301 to 500, two

representatives; 501 to 700, three representatives; and the like).

The Board assures management and supervisory personnel ap-

propriate consideration of benefits afforded other school personnel

without the benefit of consultation. Any person in a position of re-

sponsibility who can effectively recommend any employee for em-

ployment, termination, assignment, transfer, or promotion or con-

duct employee evaluations is considered, for these purposes,

management or supervisory person.

TEACHER COUNCIL

FOR

PROFESSIONAL

CONSULTATIONTEA

CHERS

PARAPROFESSIONAL

AND CLASSIFIED

NONSUPERVISORY

PERSONNEL

EDUCATIONAL

OFFICE

PERSONNEL

(SECRETARIAL AND

CLERICAL)

MANAGEMENT AND

SUPERVISORY /

PERSONNEL



No provision of Board policy pertaining to an item that the Board

has delineated as a subject of consultation will be changed or mod-

ified before the appropriate consultation group is consulted, unless

the Superintendent or Board determines that action without consul-

tation is necessary to the operation of the District. In this case,

such action may be taken without prior consultation.

Open communication is vital. To ensure continuous communica-

tion, meetings with the Superintendent or designee and the man-

agement and supervisory personnel will be established on a regu-

lar basis to discuss items of administrative concern.

NONINSTRUCTIONAL Noninstructional employees participate in consultation as follows:

The Superintendent shall designate administrators to consult with

representatives of the paraprofessional and classified nonsupervi-

sory employee consultation groups designated by the Board ac-

cording to these procedures.

Paraprofessionals and classified nonsupervisory employment per-

sonnel may designate up to two nonemployee representatives to

assist in consultation with the administration.

Each consultation group of educational office personnel (secretarial

and clerical) participating in the representation selection process

shall be allowed one representative for each 200 or major fraction

thereof (101 to 300, one representative; 301 to 500, two represent-

atives; 501 to 700, three representatives; and the like).

Each consultation group employee organization of facilities man-

agement and custodial and ground operations personnel participat-

ing in the representation selection process of construction and fa-

cilities services personnel shall be allowed one representative for

each 200 or major fraction thereof (101 to 300, one representative;

301 to 500, two representatives; 501 to 700, three representatives,

and the like).

Each consultation group employee organization of food service

personnel participating in the representation selection process of

food service personnel shall be allowed one representative for


301 to 500, two representatives; 501 to 700, three representatives;

and the like).

PARAPROFESSION

AL AND CLASSIFIED

NONSUPERVISORY

PERSONNEL

EDUCATIONAL

OFFICE

PERSONNEL

(SECRETARIAL AND

CLERICAL)

FACILITIES

MANAGEMENT AND

CUSTODIAL AND

GROUND

OPERATIONSCONS

TRUCTION AND

FACILITIES

SERVICES

PERSONNEL

FOOD SERVICE

PERSONNEL



Each consultation group employee organization of fleet operations,

warehouse, textbook, transportation, crafts, and print shop person-

nel participating in the representation selection process of ware-

house, textbook, and print shop personnel shall be allowed one

representative for each 100 or major fraction thereof (51 to 150,

one representative; 151 to 250, two representatives; 251 to 350,

three representatives; and the like).

Each consultation group employee organization of service (finan-

cial, technical, and administrative support) personnel participating

in the representation selection process of service (financial, tech-

nical, and administrative support) personnel shall be allowed one

representative for each 25 or major fraction thereof (13 to 3837,

one representative; 3938 to 6462, two representatives; 6563 to

9087, three representatives; and the like).

Each consultation group of teacher aides participating in the repre-

sentation selection process shall be allowed one representative for


301 to 500, two representatives; 501 to 700, three representatives;

and the like).

Each consultation group employee organization of bus drivers par-

ticipating in the representation selection process for bus drivers,

transportation attendants, fleet operations, and transportation per-

sonnel shall be allowed one representative for each 140200 or ma-

jor fraction thereof (71101 to 210300, one representative; 211301

to 420500, two representatives; 501 to 700, three representatives;

and the like).

ADMINISTRATIVE The Board assures management and supervisory personnel

appropriate consideration of benefits afforded other school person-

nel without the benefit of consultation. Any person in a position of

responsibility who can effectively recommend any employee for

employment, termination, assignment, transfer, or promotion or

conduct employee evaluations is considered, for these purposes,

management or supervisory personnel.

No provision of Board policy pertaining to an item that the Board

has delineated as a subject of consultation will be changed or mod-

ified before the appropriate employee organization is consulted,

unless the Superintendent or Board determines that action without

consultation is necessary to the operation of the District. In this

case, such action may be taken without prior consultation.

Open communication is vital. To ensure continuous communica-

tion, meetings with the Superintendent or designee and the man-

agement and supervisory personnel will be established on a regu-

lar basis to discuss items of administrative concern.

FLEET OPERATIONS,

WAREHOUSE,

TEXTBOOK,

TRANSPORTATION,

CRAFTS, AND PRINT

SHOP PERSONNEL

SERVICE (FINANCIAL,

TECHNICAL, AND

ADMINISTRATIVE

SUPPORT) STAFF

TEACHER AIDES

BUS

DRIVERSTRANSPORTA

TION PERSONNEL



Dues deductions for members of employee organizations will be

made at the expense of the District. [See CFEA(LEGAL)]

An employee organization desiring to change representation must

submit a written request to the Superintendent before October 1 of

a school year showing evidence of change in membership that

would justify the calling of an election to determine the proportional

representation. An employee organization may not be listed on a

preference questionnaire for an employee personnel unit unless

that employee organization has previously been approved to

represent that employee personnel unit or unless the aforemen-

tioned evidence justifying an election is presented as stated fol-

lows: An employee organization may qualify to participate in a con-

sultation election for a personnel unit by providing evidence that

the employee organization has a sufficient number of members

within the personnel unit, who have employee organization dues

deducted from their District paychecks, to justify placement on the

election ballot. Specifically, as of September 1 of the year of the

consultation election, an employee organization must have at least

25 percent more dues paying members than the minimum number

of votes necessary to earn one representative at consultation. For

example, an employee organization must receive at least 101

votes to earn one representative at consultation for the Food Ser-

vice personnel unit. Accordingly, an employee organization seeking

to participate in a Food Service personnel unit consultation election

must have 25 percent more than 101 members, or at least 126

dues paying members.

If an election is justified, the above procedures will be followed.

A recognized employee unit organization may request representa-

tion of a personnel unit for the first time by submitting a petition to

the Superintendent before October 1, as long as no competing or-

ganization for representation of that unit is involved.

If an election is warranted, the District shall prepare a list of all em-

ployee organizations desiring to represent the employees of that

personnel unit on TCPC in either instructional or noninstructional

consultation, whichever is appropriate; such list shall include a cat-

egory of “no organization.” A preference questionnaire will be

mailed to each employee by October 31, and each employee may

designate one category or the category “no organization.” The

questionnaire shall then be returned to the independent auditors

employed by the District or other independent third party post-

marked no later than midnight, November 15. The preference

questionnaire will be mailed to the address reflected in the em-

ployee’s personnel file. If the questionnaire is returned by U.S.

DUES DEDUCTIONS

CONSULTATION

ELECTION

PROCEDURES


DATE ISSUED: 3/15/2013 ADOPTED: 6 of 6 LDU 2013.01 DGB(LOCAL)-X

mail to the District prior to being voted, the employee may request

that it be forwarded to a new address or may pick it up in the ap-

propriate department. Employees whose questionnaires are not

returned may not be given duplicate questionnaires.

By December 1, the independent auditors, or other independent

third party, using internal auditing, as needed, shall determine the

number of employees indicating a preference to be represented by

each employee organization or by “no organization” and shall certi-

fy such to the Superintendent and Board.

All costs of mailing the preference questionnaires and determining

results shall be borne by the District.

Nothing herein is intended to prevent an employee from presenting

a grievance concerning wages, hours, or conditions of work indivi-

dually or through a representative who does not claim the right to

strike. A grievance is defined as a dispute alleging a violation of

the application or misapplication of the policies of the Board as re-

lated to wages, hours, or conditions of work. [See DGBA(LEGAL)

and (LOCAL)]

INDIVIDUAL RIGHTS

TO PRESENT

GRIEVANCE

Office of the Board of EducationBoard of Education Meeting of June 13, 2013


SUBJECT: PROPOSED REVISIONS TO BOARD POLICY EL(LOCAL), CHARTER CAMPUS OR PROGRAM—SECOND READING

Following discussion of the Houston Independent School District (HISD) Board of Education Policy Committee meeting on February 7, 2013, the administration has proposed revisions to charter campus and/or program to provide clarity. Proposed changes to this policy were presented and accepted on first reading at the March 7, 2013 Board of Education meeting.

A summary of the changes, including the rationale for making the changes, is shown below:

EL(LOCAL), CHARTER CAMPUS OR PROGRAM Added DEFINITION of a charter campus or program as separate and distinct

operating entities; Added DISTRICT-PROVIDED SERVICES; and Made non-substantive changes moving COMPLIANCE WITH LAW section in

proximity to DEFINITION.

The proposed revised policy is attached.



ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 5: Improve Public Support and Confidence in Schools and is aligned with Core Initiative 5: Culture of Trust through Action.



RECOMMENDED: That the Board of Education approve the proposed revisions to Board Policy EL(LOCAL), Charter Campus or Program, on second reading, effective June 14, 2013.

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Houston ISD 101912 CHARTER CAMPUS OR PROGRAM EL (LOCAL)

Within the Houston Independent School District (HISD), a charter campus or program is a separate legal entity established via an agreement between the District and another group for the purpose of operating an educational entity. The charter campus or program is operated by an external entity (i.e. not HISD) and employees are not District employees.

By law, the District is responsible for charter campus or program ability to meet state accountability standards. Because a charter campus or program is a separate and distinct entity, the charter campus or program may operate within different parameters and resources from other non-charter campuses or programs. Specific differences shall be outlined in the charter campus or program ap-plication.

Charter campuses or programs shall comply with all federal law and with state law governing such charters and shall be secular. [See EL(LEGAL)]

The Board shall consider an application for a campus charter or campus program charter if the applicant:

1. Follows the application process established by the District.

2. Supplies evidence to the Board that the applicant will comply with the statutory and District requirements for a campus charter or campus program charter.

3. Supplies the Board with a petition signed by the parents of more than 50 percent of the students and by more than 50 percent of the teachers at a campus.

An external entity may propose a charter to the Board to be estab-lished under a charter contract with the District.

A campus or program for which a charter is granted is exempt from the instructional and academic rules and Board policies as speci-fied in the charter and retains the authority to operate under this charter only if the students at the campus or in the program per-form satisfactorily as provided by the charter.

Campus charters and campus program charters shall comply with all federal law and with state law governing such charters and shall be secular. [See EL(LEGAL)]

When a Request for Proposals (RFP) is issued, the Superintendent or designee shall schedule an informational meeting for anyone expressing interest in establishing a charter campus or charter program. Applications and petition forms for charter campuses and charter programs shall be available in the Superintendent’s or de-

DEFINITION

COMPLIANCE WITH LAW

COMPLIANCE WITH LAW

APPLICATION PROCESS

DATE ISSUED: 5/21/2001 1 of 4 LDU-21-01 EL(LOCAL)-X

Attachment J-5


signee’s office, in accordance with the time lines established by the RFP.

Applicants shall present a draft of the application to the Superin-tendent or designee in accordance with a time line established in the RFP. The Superintendent or designee shall work with the ap-plicants in completing the application process.

A public forum shall be held to allow the applicants an opportunity to present their proposals to the Board and to the community prior to formal consideration by the Board.

Final applications and petitions for campus charters or campus charter programs shall be submitted to the District prior to the deadline established in the RFP for a charter to be considered by the Board to begin the following school year.

A final application for a campus charter or campus program charter shall include the following:

1. The purpose and need for such a campus or program;

2. The unique distinction between the proposed program and the District’s current program;

3. A mission and goals statement;

4. The curriculum to be offered;

5. A plan for measuring student achievement;

6. A governance and decision-making plan, including a list of local Board policies which shall apply, as well as a list of local policies the applicant is requesting the Board to waive;

7. An enrollment and withdrawal process;

8. A plan for maintaining and reporting PEIMS data in accor-dance with state requirements;

9. Discipline procedures;

10. A safety and security plan;

11. A plan for providing facilities and student transportation;

12. A facility and maintenance plan that includes routine mainten-ance as well as emergency procedures for managing poten-tial danger to the health and safety of students and em-ployees;

CONTENT OF FINAL APPLICATION



13. An employment plan consistent with federal and applicable state guidelines, due process requirements, and contract non-renewal and termination procedures; and

14. The role of the chief operating officer responsible for person-nel, the budget, purchasing, program funds, and other areas of management.

Applicants shall submit with the application the required petitions indicating evidence of support for the approval of a campus charter or campus program charter.

A charter shall be a written contract signed by the Board President, the Superintendent, and the chief operating officer of the campus charter or campus charter program.

Each charter shall:

1. Satisfy the requirements of the law governing campus char-ters or campus charter programs.

2. Include the items listed in the application, with any modifica-tions required by the Board.

3. Stipulate a term length for the charter.

4. Establish a date for review or renewal of the charter.

The Board may shall revoke a charter if it finds that the charter campus or charter program:

1. Violates a provision of applicable state or federal law.

2. Violates a provision of the charter.

3. Fails to meet generally accepted accounting standards for fiscal management. [See CAA series]

The District shall provide the following services:

1. Access to curriculum, textbooks, and instructional programs;

2. Access to professional development for teachers and staff members;

3. Leadership opportunities and guidance;

4. Management of state and other required student testing;

5. Participation in districtwide initiatives including materials, equipment, etc.;

6. Ensure compliance with applicable local, state, and federal laws and policies; and

CONTENT OF CHARTER

PROVISIONS FOR REVOCATION

DISTRICT-PROVIDED SERVICES



7. Business and operational support.

The Superintendent shall investigate any allegation that a charter campus or program has violated federal or applicable state law or provisions of the charter or fails to meet generally accepted ac-counting standards for fiscal management. The Superintendent shall hold a conference with the chief operating officer and govern-ing body of the charter campus or program to discuss any such allegation.

If the Superintendent determines that a violation or mismanage-ment has occurred, the chief operating officer of the charter cam-pus or program shall respond to the allegation at the next regularly scheduled Board meeting. The Superintendent shall ensure that the issue is on the agenda.

The Board shall hear the presentation and take action, if neces-sary, to place the charter campus or program on probation.

If the Board decides to consider revocation of the charter, it shall schedule a public hearing to be held on the campus where the program is located.

REVOCATION PROCEDURE

DATE ISSUED: 5/21/2001 ADOPTED: 4 of 4 LDU-21-01 EL(LOCAL)-X

Documents

AGENDA - Houston ISD