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To: City Executive Board
Date: 12th March 2014 Item No:
Report of: Head of Finance Head of Business Improvement and Technology
Title of Report: Integrated Report 3rd Quarter 2013/2014
Summary and Recommendations
Purpose of report: To update Members on Finance, Risk and Performanceas at the end of Quarter 3, 31st December 2013. Key decision: No
Executive lead member: Councillor Ed Turner
Policy Framework: Improving value for money and service performance
Recommendation(s):
The City Executive Board is requested to:
a) Note the financial position and performance of the Council for the thirdquarter of 2013/14 and also the position of risks outstanding as at 31st
December 2013.b) Recommend Members approve in principle the earmarking of any year-endGeneral Fund savings specifically for the use of funding the Council’s capital programme.
Appendix A - Corporate Integrated Report Appendix B - City Regeneration Integrated ReportAppendix C - Organisational Development and Services Integrated ReportAppendix D - Community Services Integrated ReportAppendix E - September Finance Performance ReportAppendix E1 – General Fund December Forecast OutturnAppendix E2 – Capital Programme December Forecast OutturnAppendix E3 – HRA December Forecast OutturnAppendix E4 – General Fund December Year to Date Position Background
1. This quarterly report updates the executive on financial, service performance and risks faced by the Council.
Agenda Item 6
9
Performance Summary
2. This section is broken down into 3 sub-sections;
I. Current quarter’s information on performance targets broken down between the RAG categories.
II. A summary of the previous quarter’s position.III. Direction of Travel table displaying the movement between
categories from one quarter to the next.
Risk Management
3. This section is similarly broken down into the same 3 sub-sections;
I. Current quarter’s information on performance targets broken down between the (Red, Amber, Green - RAG) categories.
II. A summary of the previous quarter’s position.III. Direction of Travel table displaying the movement between
categories from one quarter to the next.
Financial Implications
4. The following tolerances apply to the financial dials in the summary reports:
Green - Forecast outturn is within 100% of the latest approved budget. Amber - Forecast outturn is within 100% - 105% of the latest approved budget. Red - Forecast outturn is over 105% of the latest approved budget. Performance in this area is a potential concern and will be commented on within the report.
5. Detailed financial analysis and narrative is provided at Appendix E of the attached Integrated Report.
6. Briefly summarising the General Fund is currently predicted to show a £2.341 million favourable variance against the latest budget positionprimarily created by £1.6m associated with the HRA asset transfers and interest review, with the balance mainly coming from underspends within service areas. The HRA is similarly predicted to show a year-end surplus of approximately £7.573 million, caused by slippage in the HRA capital programme, particularly the Homes and Communities Agency 113 new build properties that will now be delivered in 2014/15. This has subsequently meant that less HRA revenue resources are now needed in 2013/14 to fund the latest HRA capital programme. The position is further helped by the increased capital receipts from additional Right to Buy disposals during 2013/14
10
Legal Implications
7. There are no legal implications directly relevant to this report.
Name and contact details of author:-Name: Nigel Kennedy, Jane Lubbock
Job title: Head of Finance, Head of Business Improvement and TechnologyService Area / Department: Finance, Business Improvement and TechnologyTel: 01865 252708 e-mail: [email protected], [email protected]
List of background papers: Version number:
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28
Page 1
Appendix E
Budget Monitoring as at 31st December 2013
! Appendix E1: December 2013 monitoring – General Fund Forecast Outturn
! Appendix E2: December 2013 monitoring – Capital Programme Forecast Outturn
! Appendix E3: December 2013 monitoring – Housing Revenue Account Forecast Outturn
! Appendix E4: December 2013 monitoring – General Fund year to date position
EXECUTIVE SUMMARY
1. This report sets out the Council’s projected outturn position as at the 31st December 2013 and highlights major variances to the approved budget. In summary;
! The General Fund Revenue account shows a favourable variation to the latest budget of £2.341 million.
! The HRA is now reporting a £7.573 million favourable year-end position as at December.
! The latest General Fund Capital outturn projection suggests a net £ (0.270) million favourable variance against the latest budget.
! The HRA Capital Programme outturn projection suggests a net £ (2.191) million favourable variance against the latest budget.
! The collection rate for Council Tax arrears is 98.12% as at the end of December2013, slightly up on November’s position of 98.03%.
! The collection rate for Business Rates arrears is 98.46% as at the end of December 2013, slightly up on November’s position of 98.40%.
! The collection rate target for HB Overpayments is set at 82%. At December the actual collection rate for the year was 80.88%.
! The payment of invoices within 30 days now stands at 92.24%. The target for the year is set at 98%.
! HRA total arrears were £1.851 million as at the end of December.
2. As part of the monitoring process Finance staff have met and had budget monitoring discussions with Cost Centre Managers and Heads of Service to verify the current budgetary position. The following forecast variances have been identified and these are commented on and explained more fully within the body of the report.
GENERAL FUND OUTTURN
3. Appendix E1 sets out the General Fund revenue outturn position as at the end of December 2013, broken down by Service Area. Table 1 below details the summarisedGeneral Fund position and compares the December projected outturn position with that reported last month.
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Table 1 General Fund Revenue
GF Outturn Report 13/14 @
Q3 31st December,2013
Approved
Budget (per
Budget book)
Latest Budget Expenditure Income Actual YTD Budget YTD
% Budget
Spent to 31st
Dec, 2013
Projected
Outturn against
Latest Budget @
31st Dec, 2013
Outturn
Variance @
31st Dec, 2013
Reported Last
Month
Mvt from
Reported Last
Month
Outturn
Variance Q2Mvt from Q2
£000's £000's £000's £000's £000's £000's % £000's £000's £000's £000's £000's £000's
Directorates
City Regeneration (283) 380 9,522 (11,259) (1,737) (1,563) -457% 199 (181) (90) (91) 2 (183)
Community Services 8,296 9,788 40,362 (33,929) 6,433 6,953 373% 9,348 (440) (390) (50) (200) (240)
Organisational Dev & Corp Services 13,066 14,177 12,187 (2,168) 10,019 10,428 71% 14,326 149 149 149
Directorate Total Excl SLA's & Capital Charges 21,079 24,345 62,071 (47,357) 14,714 15,818 60% 23,873 (472) (331) (141) (49) (423)
SLA's & Capital Charges (1,182) (891) 2,862 (17) 2,845 (646) (319%) (891)
Corporate Accounts 2,793 1,363 54,936 (56,858) (1,923) 5,268 () 472 (549) (891) 342 (891) 342
Contingencies 2,336 1,204 602 0% 1,204
Total Corporate Accounts & Contingencies 5,130 2,567 54,936 (56,858) (1,923) 5,869 (75%) 1,676 (549) (891) 342 (891) 342
Net Expenditure Budget 25,027 26,021 119,868 (104,232) 15,636 21,042 60% 24,658 (1,021) (1,222) 201 (940) (81)
Transfer to / (from) Ear Marked Reserves (2,314) (3,114) (3,114) (1,157) 135% (2,314) (1,320) (1,322) 2 (1,320)
Net Budget Requirement 25,027 23,707 116,754 (104,232) 12,522 19,885 53% 22,344 (2,341) (2,544) 203 (940) (1,401)
Funding
External Funding (RSG) 8,219 8,219 3,904 3,904 4,110 47% 8,219
External Funding (NNDR Retention) 5,661 5,661 2,831 2,831 2,830 50% 5,661
Council tax 11,228 11,228 5,614 5,614 5,614 50% 11,228
Less Parish Precepts (154) (154) (188) (188) (77) 122% (154)
Collection Fund Surplus 73 73 37 37 37 50% 73
Total Funding Available 25,027 25,027 (188) 12,385 12,196 12,513 320% 25,027
(Surplus) / Deficit for year (1,320) 116,943 (116,617) 326 7,371 (25%) (2,683) (2,341) (2,544) 203 (940) (1,401)
4. City Regeneration Directorate - The Directorate is currently estimated to have a projected outturn position of £ 0.199 million. This is favourable against the latest budget position by £(0.181) million.
5. City Development - Building Control fees are expected to be below budget by £100k by year end. It is fair to say that he Building Control service has experienced a number of issues during the year both internally arising from staff turnover and externally via growing competition from the private sector. That said future income generation performance will continue to be monitored and reported in 2014/15. Additional income from Pre-Application Advice has slightly offset the Building Control position. There is a low to medium risk that defending the Planning decision to construct flats at Roger Dudman Way may incur legal fees above the budgeted position. This is not reflected in the forecast position.
6. The GF Housing service, now called Housing and Property, incorporates the transferred Garages expenditure and income from the HRA, together with the Building Design and Construction team from the Regeneration and Major Project’s service area. Part of the Council’s 2013/14 efficiency savings was an intention to deliver £0.100 million from the combined transferred Building Design and Construction and Major Projects teams. Given the issues and timing associated with the transferred team it is now envisaged that the efficiency savings will now not be delivered. Hence an adverse variance of £0.100 million is being reported. That said this is expected to be offset by mitigating activities withinRegeneration and Major Projects.
7. Similar to the garages mentioned above, the commercial properties previously accounted for within the HRA have likewise been transferred to the GF following Members approval in September, to the Regeneration and Major Projects service area. A number of net beneficial projected outturn revisions to the original budgeted position have materialised during the year that are primarily being used to mitigate the non-achievement of the £0.100 million efficiency targets identified for the Design and Construction/Major Project teams within Housing and Property. The position reported in November was £ (0.240) million favourable but this has now moved to £ (0.344) million favourable due to further favourable rent reviews now projected for the year.
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8. Community Services Directorate - The Directorate is currently estimated to have a projected outturn position of £9.348 million, which is £ (0.440) million favourable against the latest budget and is predicted to materialise from within Direct Services £ (0.400) millionand Environmental Development (0.040) million. This is £ (0.050) million more favourablethan that reported last month.
9. A breakdown of the Direct Services position is shown below;
Budget Pressures
NNDR uplifts on Direct Services buildings - £0.100m Non-achievement of Horspath Rd Depot rental saving - £0.115m Motor Transport under recovery - £0.185m
£0.400m
Mitigating Action
Vacancies and Pensions underspend due to staff opting out of the scheme - £0.350mMotor Transport Auction - £0.100mAdditional car park income - £0.100mExternal work won by Streetscene Service - £0.100m Additional engineering income - £0.150m
£0.800m
10.Within Environmental Development further work has been carried out during Decemberto provide a more up to date year-end projection. As numerous new structure posts remain vacant (especially within Business Development) the year-end projection seems to be indicating that a £ (0.040) million underspend will materialise by year-end even though recruitment to several vacant posts has nonetheless occurred in the past month.
11.Policy, Culture and Communication and Leisure, Parks and Communities continue to project a nil year-end outturn variance against their latest approved budget as at the end of December.
12.Organisational Development and Corporate Services Directorate - The Directorate is currently estimated to have a projected outturn position of £14.326 million, which continues to be adverse against the latest budget by £0.149 million and has arisen predominately from within Human Resources and Facilities. This is unchanged from that reported last month.
13.With regards to Human Resources and Facilities the issues creating the £0.159 million adverse year-end projection are detailed below:
£mVending machine settlement - 0.030Review of Town Hall Café contract - 0.024Post Room Income - 0.070Corporate Training Underspend - (0.015)Town Hall income shortfall - 0.050
0.159
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14.Business Improvement and Technology, Customer Services and Finance are allpredicting nil projected outturn variances for their service areas as at December.
15.Law and Governance are projecting a slight underspend of £ (0.010) million as at the half year stage from a number of different areas.
CORPORATE ACTIVITIES
16.The projected spend associated with the Corporate Accounts area of the GF is a net £1.676 million as at the end of December. The variance against the latest budget is £ (0.549) million and predominately arises from an improved investment position.
ACHIEVEMENT OF SAVINGS AND EFFICIENCIES
17.The Council’s budget identifies £1.320 million of efficiencies, £0.183 million of service reductions and £1.692 million of additional income for 2013/14. As at the end of December £2.691 million had been achieved to date and it is anticipated that the remainder of savings and efficiencies/fees and charges planned for this year will be delivered, save for the following exceptions:
Efficiencies
18.Housing and Property - £0.100 million employee savings. However, increased income from the commercial property portfolio is anticipated to mitigate this position.
19.Regeneration and Major Projects - £0.030 million additional income from Gloucester Green market. This has likewise been mitigated by additional commercial income.
20.Direct Services - £0.115 million associated with Horsepath Road rental savings arising from delays associated with re-purchasing the site lease. However, mitigating activities have been identified as detailed above.
Fees and Charges
21.Policy, Culture and Communications - £0.013 million of additional income generated from poster board income. Likewise to above mitigating savings elsewhere in the service will be undertaken during the year.
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Table 2 – Savings and Efficiencies as at 31st December 2013
Efficiencies Service Reductions Fees and Charges 1
Approved
Savings
Projected
outturnVariance
Savings
made to
date
Approved
Savings
Projected
outturnVariance
Savings
made to
date
Approved
Savings
Projected
outturnVariance
Savings
made to
date
£000's £000's £000's £000's £000's £000's £000's £000's £000's £000's £000's £000's %
Policy, Culture & Communications 0 0 0 0 (19) (19) 0 (19) (43) (30) 13 (26) 60%
Finance (125) (125) 0 (94) (60) (60) 0 (45) 0 0 0 0 0%
Business Improvement & Technology (51) (51) 0 (31) 0 0 0 0 0 0 0 0 0%
Law & Governance (45) (45) 0 (34) 0 0 0 0 (5) (5) 0 (4) 75%
Human Resources & Facilities (98) (98) 0 (74) 0 0 0 0 85 85 0 64 75%
Customer Services (30) (30) 0 (23) 0 0 0 0 (13) (13) 0 (10) 75%
Organisational Development and
Corporate Services(349) (349) 0 (254) (79) (79) 0 (64) 24 37 13 24 102%
Direct Services (300) (185) 115 (165) 0 0 0 0 (899) (899) 0 (787) 88%
Leisure, Parks & Communities (177) (177) 0 (129) 0 0 0 0 (34) (34) 0 (26) 75%
Environmental Development (115) (115) 0 (115) (54) (54) 0 (54) (7) (7) 0 (5) 67%
Community Services (592) (477) 115 (409) (54) (54) 0 (54) (940) (940) 0 (817) 87%
City Development (33) (33) 0 (26) (50) (50) 0 (38) (140) (140) 0 (92) 66%
Housing & Property (313) (213) 100 (160) 0 0 0 0 0 0 0 0 0%
Regeneration & Major Projects (33) (3) 30 (67) 0 0 0 0 (636) (636) 0 (477) 75%
City Regeneration (379) (249) 130 (253) (50) (50) 0 (38) (776) (776) 0 (569) 73%
Mitigating Savings (245) (245) 0 0 (13) (13)
Total (1,320) (1,320) 245 (1,161) (183) (183) 0 (156) (1,692) (1,692) 13 (1,375) 81%
CONTINGENCIES, RESERVES AND BALANCES
22.Of the number of Contingencies budgeted by the Council for 2013/14 we have already adjusted this during the first 9 months of the financial year for the absorption of £0.957m Homelessness Preventative Grant within the NNDR Retention, the transfer of £0.150m earmarked for City Deal projects to City Development and a reduction of £0.800m from the risks and pressures contingency that were achieved in 2012/13. This still leaves a revisedcontingency position of £1.204m detailed as follows:
i. Pensions provisions top up - £0.118mii. Provision for pressures, high risk etc. - £0.636m iii. Homelessness - £0.400miv. Disabled Transport - £0.050m
23.Other than approximately £0.4m associated with the 2013/14 Partnership Payment there are currently no plans to utilise the above during the remaining months of the financial year and consequently this will release a further c. £0.8m of budgeted resources to either carry forward into future years or re-direct to another Council priority.
HRA OUTTURN
24.The summarised HRA position as at 31st December 2013 is set out in Table 3 and detailed in the attached Appendix E3. The table below exemplifies the major movements commented on in the following paragraphs.
25.The HRA Latest Budget now reflects the budget adjustments arising from the non-dwelling asset transfers, revised 2013/14 HRA Business Plan financial assumptions and amended interest rate for internal borrowing as approved by Council on 30 September 2013. The projected outturn position incorporates some further revisions that have been identified since this meeting.
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Table 3 – Housing Revenue Account HRA
HRA Outturn Report 13/14
@ 31st December,2013
Approved Budget
(per Budget book)Latest Budget Actual YTD Budget YTD
% Budget Spent @
31st Dec,2013
Projected Outturn @
31st Dec,2013
Outturn Variance @
31st Dec,2013
Reported Last
Month
Mvt from Reported
Last MonthOutturn Variance Q2 Mvt from Q2
£000's £000's £000's £000's % £000's £000's £000's £000's £000's £000's
Dwelling Rent (38,824) (39,435) (30,045) (30,246) 76% (39,635) (200) 0 (200) 0 (200)0 0 0 0 0
Service Charges (1,040) (1,052) (897) (879) 85% (1,050) 3 (13) 15 100 (98)0 0 0 0 0
Furniture/Other Rent (2,333) (897) (771) (673) 86% (930) (33) (172) 139 0 (33)0 0 0 0 0
Major Project Team Fees (621) (321) (180) (241) 56% (321) 0 0 0 0 0
Net Income (42,818) (41,706) (31,894) (32,039) 76% (41,936) (231) (185) (46) 100 (331)
General Management 4,218 4,576 3,008 3,284 66% 4,476 (100) 108 (208) 0 (100)0 0 0 0 0
Special Management 2,515 2,390 1,600 1,793 67% 2,373 (17) 35 (52) 0 (17)0 0 0 0 0 0 0
Other Management 2,584 2,591 1,574 1,687 61% 2,712 121 0 121 0 1210 0 0 0 0 0 0
Bad Debt Provision 500 430 212 243 49% 430 0 30 (30) (50) 500 0 0 0 0 0 0
Responsive & Cyclical Repairs 9,991 9,975 6,752 6,858 68% 9,853 (122) 10 (132) 0 (122)0 0 0 0 0 0 0
Interest Paid 7,060 7,792 5,844 5,844 75% 7,792 0 371 (371) 371 (371)0 0 0 0 0 0 0
Depreciation 8,267 5,625 4,219 4,219 75% 5,459 (167) 0 (167) 0 (167)
Total Expenditure 35,135 33,380 23,208 23,929 70% 33,095 (285) 554 (839) 321 (606)
Net Operating Expenditure/(Income) (7,683) (8,326) (8,685) (8,110) 104% (8,841) (515) 369 (884) 421 (936)
Interest Received (56) (32) (24) (24) 75% (68) (36) 0 (36) 0 (36)0 0 0 0 0
Other HRA Reserve Adjustments 37 33 (135) (122) -407% (376) (409) (4) (405) 0 (409)0 0 0 0 0 0 0
Revenue Contribution to Capital 10,830 6,459 4,993 4,966 77% 1,712 (4,747) (2,417) (2,330) 0 (4,747)
Total Appropriations 10,812 6,461 4,834 4,821 75% 1,268 (5,193) (2,421) (2,772) 0 (5,193)
Total HRA (Surplus)/Deficit 3,130 (1,865) (3,851) (3,289) 207% (7,573) (5,708) (2,052) (3,656) 421 (6,129)
Income
26.There appears to be an increase in the rental income figures for the year of £200k. This is believed to be as a result of moving new tenants straight to Formula Rent. This has an impact of raising the average rent for the stock. Right to Buys totalled 32 at the end of December 2013.
27. Increased income during the year of approximately £33k is anticipated from the Council’sFurnished Tenancy scheme. The uplift of 2.1 associated with this scheme is being reduced in 2014/15 to 1.74, being the desire of the service area to bring this activity down to a more break-even position.
Expenditure
28.The General Management shows a favourable projected outturn positions as at Decemberof £100k being the release of anticipated increase in Council Tax bills associated with void properties that have not materialised in 2013/14.
29.The Responsive and Cyclical Repairs budget is showing a favourable variance being the reduction in the year of £122k of External Groundworks. This facilitated a revised revenue contribution to capital amount within the Appropriations section of the HRA, to in effect fund an additional 18 Kitchen/Bathroom installations planned to take place before the year-end.
Appropriations
30. With a significant reduction in the Council’s capital programme, together with increased RTB capital receipts a reduced revenue contribution to the revised 2013/14 HRA capital programme is now required. This accounts for the majority of the movement in the year that will result in the HRA having a year-end balance exceeding £11m. This will nonetheless be required to fund the considerable capital programme now planned for 2014/15.
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CAPITAL PROGRAMME
General Fund and HRA Capital Programme
31.A capital budget position, approved for the General Fund and HRA Capital Programme for 2013/14 is shown in summary at Table 4 below. Appendix E2 attached shows the Capital Programme on a scheme by scheme basis.
Capital Programme
32. There has been a further reduction in several schemes detailed below:
i. £0.043 million favourable within Leisure, Parks and Communities associated with CCTV work, which will now take place next financial year.
ii. £0.269 million favourable variance associated with Housing and Property schemes namely, £0.050 million associated with the Rose Hill pavilion works which will now take place in 2014/15, an underspend of £0.030 million on Community Centres, £0.050 million of improvements to George Street commercial property and £0.140 million on the Town Hall improvements.
iii. A net £1.825 million reduction in HRA schemes, mainly the HCA New Build and Energy Efficiency schemes offset by a £0.122 million overspend associated with additional kitchen/bathroom installations as reported earlier.
Table 4 – Capital Programme as at 31st December 2013
Capital Budget and Spend as at 31st December 2013
Capital Scheme Latest Budget
2013/14
Spend to 31st
December 2013
Profiled
Budget
Variance to
Profiled Budget
% Spend
Against Latest
Budget
Projected
Outturn at 31st
December 2013
Outturn
Variance to
Latest Budget
Outturn
Variance due to
Slippage
Outurn
variance due to
Over/ Under
spend
£ £ £ £ £ £ £ £
Policy Culture & Communications 693,000 6,403 6,500 (97) 1% 693,000 0 0 0
City Development 104,345 39,295 37,960 1,335 38% 111,354 7,009 0 7,009
Environmental Development (Including Community Safety) 906,610 468,391 613,637 (145,246) 52% 863,610 (43,000) (43,000) 0
Corporate Assets (Now Housing & Property) 3,869,001 1,689,784 2,164,263 (474,479) 44% 3,599,624 (269,377) (240,500) (28,877)
Customer Services 126,958 71,992 70,000 1,992 57% 126,958 0 0 0
Leisure, Parks & Communities 4,899,327 1,812,484 2,677,647 (865,164) 37% 4,929,327 30,000 0 30,000
Direct Services 3,480,824 1,574,176 1,927,152 (352,976) 47% 3,485,879 5,055 0 5,055
Business Improvement & Technology 591,575 369,867 338,575 31,292 63% 591,575 0 0 0
GF Total 14,671,640 6,032,392 7,835,734 (1,803,342) 3 14,401,327 (270,313) (283,500) 13,187
Housing Revenue Account 14,705,538 6,704,705 6,825,285 (120,579) 46% 12,514,308 (2,191,230) (2,113,000) (78,230)
Grand Total 29,377,178 12,737,097 14,661,019 (1,923,922) 43% 26,915,635 (2,461,543) (2,396,500) (65,043)
PERFORMANCE INFORMATION
33.There are a number of additional key performance indicators that need to be assessed along with the financial performance information to provide an overall financial health check position for the authority as at the end of December 2013. These additional indicators are detailed as follows:
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Page 8
Investment Performance
34.The slightly reduced rate of return shown for December is primarily due to fluctuations in yields offered by the money market funds; Goldman Sachs MMF dropped 9 basis points overnight at the end of December but immediately recovered the following business day.
Creditor Payment Times
35.During December 2013 the percentage of creditor invoices paid on time was 83.08%compared to the target of 98%. This was primarily caused by P2P issues that will not continue in future months. This has nonetheless had an impact on the cumulative position for the year, which is now calculated as 92.24%.
36. This is disappointing especially when our target for the year is 98%.
Table 5 – Creditor Invoice Payment Performance by Service Area as at 31stDecember 2013
Service Area Total Invoices Undisputed Over 30 Days % Over % Intime YTD Total Invoices YTD Undisputed YTD Over 30 Days YTD % Over YTD % Intime
S32 Finance 36 36 4 11.11% 88.89% 320 308 9 2.92% 97.08%
S23 Direct Services 510 508 34 6.69% 93.31% 4,703 4,631 189 4.08% 95.92%
S02 Transformation 7 7 0 0.00% 100.00% 49 46 2 4.35% 95.65%
S14 Corporate Property 101 93 12 12.90% 87.10% 1,133 1,014 49 4.83% 95.17%
S34 Law & Governance 14 14 3 21.43% 78.57% 307 298 22 7.38% 92.62%
S13 Housing 115 115 15 13.04% 86.96% 975 956 86 9.00% 91.00%
S33 Human Resources &
Facilities 54 54 11 20.37% 79.63% 575 547 55 10.05% 89.95%
S22 Leisure, Parks &
Communities 320 316 88 27.85% 72.15% 1,511 1,448 147 10.15% 89.85%
S31 ICT 3 3 1 33.33% 66.67% 12 9 1 11.11% 88.89%
S24 Housing Revenue Account 161 161 43 26.71% 73.29% 1,007 968 122 12.60% 87.40%
S11 City Development 24 24 6 25.00% 75.00% 240 228 31 13.60% 86.40%
S01 Policy, Culture &
Communications 67 67 12 17.91% 82.09% 439 417 57 13.67% 86.33%
S21 Customer Services 16 16 3 18.75% 81.25% 219 206 29 14.08% 85.92%
S12 Environmental Development 80 75 16 21.33% 78.67% 580 557 89 15.98% 84.02%
S03 Business Improvement 36 36 10 27.78% 72.22% 174 147 26 17.69% 82.31%
Total 1,544 1,525 258 16.92% 83.08% 12,244 11,780 914 7.76% 92.24%
BVPI008 - Invoices paid within 30 days
for December 2013
36
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Aged Debtor Analysis
Table 6 – Aged Debtor Analysis as at 31st December 2013
Dec 2013Sundry
Debtors
% of
Total
Periodic
Income
&
Service
Charges
% of
Total
Garden
Waste
Housing
Benefit
Overpay
ments
% of
Total
City
Works,
Parks &
OCH
Debtors
% of
Total
Grand
Total
% of
Total
£ £ £ £ £ £
Not Due 866,054 74% 88,427 9% 3,315 0 0% 8,879 2% 966,676 13%
1-30 Days 120,030 10% 678,371 68% 1,677 0 0% 178,878 34% 978,956 13%
31-90 Days 47,726 4% 3,108 0% 5,928 3,058 0% 95,186 18% 155,006 2%
91-180 Days 75,838 6% 66,480 7% 1,134 528,074 11% 214,685 41% 886,211 12%
< 1 Year 20,940 2% 39,932 4% 585 616,712 13% 2,502 0% 680,671 9%
< 2 Years 12,999 1% 71,018 7% 0 978,810 21% (1,265) 0% 1,061,562 14%
< 3 Years 9,018 1% 22,611 2% 0 697,644 15% 4,308 1% 733,581 10%
< 4 Years 1,381 0% 19,566 2% 0 514,648 11% 3,739 1% 539,334 7%
< 5 Years 1,576 0% 3,662 0% 0 359,280 8% 75 0% 364,594 5%
< 6 Years 5,783 0% (350) 0% 0 302,246 6% 3,533 1% 311,213 4%
Over 6 Years 7,527 1% 7,100 1% 0 694,363 15% 15,786 3% 724,776 10%
Total 1,168,875 100% 999,927 100% 12,639 4,694,835 100% 526,305 100% 7,402,580 100%
Housing Benefit Overpayments
37.Collection rate on the former BVPI 79b (i) worked out at 80.88% for December. New overpayments identified in the month totalled £200k and total overpayments recovered (either by deductions / offsets of Housing Benefit, or by actual payments being received), amounted to £162k. As at the end of December the year to date collection rate was 80.37%. This is down on the target of 82% but, compared with similar Local Authorities, we continue to perform well in this area.
38.As at the end of December total overpayments outstanding amounted to £4,695k. This figure is 2.6% up on the equivalent 12 months ago. It should be remembered however that we have pursued a considerable proportion of the debt as far as we can and that these sums will in due course be written off.
37
Page 10
Business Rates
39.Arrears of non-domestic rates carried forward on April 1st 2013 were £3,409k - a figure that was some £81k (2.3%) down on the corresponding figure 12 months earlier.
40.During December 2013 the arrears decreased by £80k making the total outstanding at the end of the period £1,764k. This figure was 16.6% down on the equivalent 12 months ago. Payments received during the month were £77k but refunds totalling £41k were offset against that figure. The overall reduction was helped by retrospective debit adjustments (Rateable Value reductions, awards of discounts / exemptions etc.) amounting to £38k being processed during the month.
41.The collection rate last financial year, namely 97.04%, had moved to 98.46% at the end of December. The cumulative collection rate for 2013/14 was 88.44% at the end of the December. This was up on last year's equivalent of 87.88%. In monetary terms at the end of December we were £375k up on our profiled December 2013 collection target of 88%.
Council Tax Arrears Collection
38
Page 11
42.Arrears carried forward at the beginning of the current financial year were £6,269k, a 4.7% increase on the corresponding figure 12 months earlier. That total included outstanding Court Costs of £574k.
43.During December the arrears fell by £98k making our overall cumulative figure outstanding at the end of the month £4,731k. The main reason for this decrease was payments received totalling £78k. Offset however against that figure were refunds of £37k. Retrospective debit adjustments (Banding changes, awarding of discounts and exemptions etc.) totalling £58k were processed during the month.
44.The collection rate at the end of 2012/13, namely 97.01%, had increased to 98.12% for the end of December 2013.
45.The current year collection rate at the end of December was 84.30% which was 0.33% down on last year's equivalent of 84.63%. In cash collection terms we were £489k down on the profiled collection target of 85%.
Housing Rent Arrears
46. Analysis of current and former tenant rent arrears is shown below for the 12 month period ending 31st December 2013.
Analysis 1 - HRA Rent Arrears Current Tenants and Former Tenants
39
Page 12
Analysis 2 - HRA Rent Arrears Current Tenants and Former Tenants
47. Total arrears stands at £1.851 million, a decrease on last month’s position of £0.228million.
48.Former tenant arrears stood at £0.360 million as at the end of December 2013, which is £0.019 million higher than that reported for November. These are £0.166 million higher than 12 months ago.
Name and contact details of author:-
Name: Nigel KennedyJob title: Head of FinanceService Area / Department Finance and EfficiencyTel: 01865 272708 e-mail: [email protected]
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57%
816,5
90
0
E3553 C
arb
on R
eduction
-0
00
0%
00
G6014 C
CT
V P
roje
ct
25,0
00
00
00%
0(2
5,0
00)
(25,0
00)
G6015 C
CT
V R
osehill
Para
de
18,0
00
00
00%
0(1
8,0
00)
(18,0
00)
En
vir
on
me
nta
l D
eve
lop
me
nt
(In
clu
din
g C
om
mu
nit
y S
afe
ty)
90
6,6
10
46
8,3
91
61
3,6
37
(14
5,2
46
)5
2%
86
3,6
10
(43
,00
0)
(43
,00
0)
0
Leis
ure
Cen
tres
A4808 B
lackbird L
eys
LC
Im
pro
vem
ents
-0
00
00
0
42
Ap
pe
nd
ix E
2
Ca
pit
al B
ud
ge
t a
nd
Sp
en
d a
s a
t 3
1s
t D
ec
em
be
r 2
01
3
Cap
ital S
ch
em
e L
ate
st
Bu
dg
et
2013/1
4
Sp
en
d t
o 3
1st
Decem
ber
2013
P
rofi
led
Bu
dg
et
Vari
an
ce t
o
Pro
file
d B
ud
get
% S
pen
d A
gain
st
Late
st
Bu
dg
et
Pro
jecte
d
Ou
ttu
rn a
t 31st
Decem
ber
2013
Ou
ttu
rn V
ari
an
ce
to L
ate
st
Bu
dg
et
Ou
ttu
rn V
ari
an
ce
du
e t
o S
lip
pag
e
Ou
turn
vari
an
ce
du
e t
o O
ver/
Un
der
sp
en
d
£
£
£
£
£
£
£
£
A4814 L
eis
ure
Centr
e s
ubsta
ntive r
epairs
370,9
00
58,9
18
231,8
13
(172,8
95)
16%
370,9
00
0
Off
ices f
or
the F
utu
re
Q2000 O
ffic
es for
the F
utu
re211,1
22
212,2
45
211,1
22
1,1
23
101%
212,2
45
1,1
23
1,1
23
Co
mm
un
ity C
en
tres
B0033 C
om
munity
Centr
es
167,1
70
37,9
59
117,1
70
(79,2
11)
23%
137,1
70
(30,0
00)
(30,0
00)
B0034 R
ose H
ill C
om
munity
Centr
e250,0
00
98,1
69
177,5
71
(79,4
02)
39%
200,0
00
(50,0
00)
(50,0
00)
Co
vere
d M
ark
et
B0010 C
overe
d M
ark
et sig
nage im
pro
vem
ents
32,4
33
32,4
33
32,4
33
(0)
100%
32,4
33
00
B0027 C
overe
d M
ark
et -
Impro
vem
ents
& U
pgra
de to R
oof
56,9
00
2,7
35
3,0
00
(265)
5%
56,9
00
0
B0028 C
overe
d M
ark
et -
New
Roof S
tructu
res to H
igh S
t E
ntr
ances
13,2
00
9,9
57
10,2
00
(243)
75%
13,2
00
00
B0036 Investm
ent ~
Covere
d M
ark
et
188,5
40
59,6
40
102,7
25
(43,0
85)
32%
188,5
40
00
B0063 C
overe
d M
ark
et R
epla
cem
ent S
prinkle
r S
yste
m125,2
00
90,9
51
125,0
00
(34,0
49)
73%
118,2
00
(7,0
00)
(7,0
00)
B0064 C
overe
d M
ark
et -
Impro
vem
ents
to E
merg
ency
Lig
hting
-7,0
03
07,0
03
0%
7,0
00
7,0
00
7,0
00
Investm
en
t P
rop
ert
ies
B0003 R
oof R
epairs &
Ext R
efu
rbis
hm
ent 44-4
6 G
eorg
e S
t-
00
00%
00
0
B0040 Investm
ent ~
Bro
ad S
treet
90,0
00
21,8
92
24,0
00
(2,1
08)
24%
90,0
00
0
B0041 Investm
ent -
Mis
c C
ity
Centr
e P
ropert
ies
8,6
31
2,9
97
3,0
00
(3)
35%
8,6
31
0
B0044 Investm
ent -
Oute
r C
ity
19,5
13
9,5
26
14,5
13
(4,9
87)
49%
19,5
13
0
B0045 Investm
ent ~
St. M
ichael’s
Str
eet
29,8
97
19,9
29
29,8
97
(9,9
68)
67%
29,8
97
0
B0046 Investm
ent -
Ship
Str
eet
10,0
00
3,9
29
4,0
00
(71)
39%
10,0
00
0
B0043 Investm
ent G
eorg
e S
treet
50,5
00
00
00%
0(5
0,5
00)
(50,5
00)
B0072 2
3-2
5 B
road S
treet
50,0
00
24,0
71
25,0
00
(929)
48%
50,0
00
0
43
Ap
pe
nd
ix E
2
Ca
pit
al B
ud
ge
t a
nd
Sp
en
d a
s a
t 3
1s
t D
ec
em
be
r 2
01
3
Cap
ital S
ch
em
e L
ate
st
Bu
dg
et
2013/1
4
Sp
en
d t
o 3
1st
Decem
ber
2013
P
rofi
led
Bu
dg
et
Vari
an
ce t
o
Pro
file
d B
ud
get
% S
pen
d A
gain
st
Late
st
Bu
dg
et
Pro
jecte
d
Ou
ttu
rn a
t 31st
Decem
ber
2013
Ou
ttu
rn V
ari
an
ce
to L
ate
st
Bu
dg
et
Ou
ttu
rn V
ari
an
ce
du
e t
o S
lip
pag
e
Ou
turn
vari
an
ce
du
e t
o O
ver/
Un
der
sp
en
d
£
£
£
£
£
£
£
£
M5015 O
ld F
ire S
tation
110,0
00
106,6
63
107,0
00
(337)
97%
110,0
00
0 0
Mis
cellan
eo
us C
ou
ncil P
rop
ert
ies
B0037 C
ar
Park
s296,1
00
120,8
36
199,6
00
(78,7
64)
41%
296,1
00
0
B0052 M
iscella
neous P
ropert
ies
66,5
77
48,7
58
48,0
00
758
73%
66,5
77
0
B0060 F
easib
ility
Stu
die
s D
epot R
elo
cation
-0
00
0%
00
B0073 C
learing C
hannels
under
Fridesw
ide B
ridge
5,0
00
00
00%
5,0
00
0
B0078 A
llotm
ents
3,0
00
00
00%
3,0
00
0
B0079 S
treet S
port
s S
ites
8,1
10
00
00%
8,1
10
0
B0077 D
irect S
erv
ices D
epots
150,0
00
60,9
87
50,0
00
10,9
87
41%
150,0
00
0
B0080 T
em
pla
rs S
quare
Refu
rbis
hm
ent/R
elo
cation
35,0
00
00
00%
35,0
00
0
B0081 W
estg
ate
Tem
pora
ry C
ar
Park
300,0
00
158,5
62
150,0
00
8,5
62
53%
300,0
00
0
Park
s &
Cem
ete
ries
B0048 L
eis
ure
- C
em
ete
ries
55,2
00
21,6
52
31,5
00
(9,8
48)
39%
55,2
00
0
B0050 L
eis
ure
~ D
epots
43,8
00
00
00%
43,8
00
0
B0065 P
ark
s &
Cem
ete
ry -
Masonry
Walls
& P
ath
Im
pro
vem
ents
54,6
00
40,5
10
40,0
00
510
74%
54,6
00
0
B0067 F
encin
g R
epairs a
cro
ss the C
ity
172,0
00
77,8
46
78,0
00
(154)
45%
172,0
00
0
B0071 P
ark
s P
ropert
ies (
H&
S w
ork
s)
50,7
19
50,7
19
50,7
19
0100%
50,7
19
0
To
wn
Hall
B0054 T
ow
n H
all
266,5
00
74,0
13
70,0
00
4,0
13
28%
126,5
00
(140,0
00)
(140,0
00)
B0068 T
ow
n H
all
- C
onfe
rence S
yste
m R
efu
rbis
hm
ent
66,3
89
36,3
89
33,0
00
3,3
89
55%
66,3
89
0
B0076 T
ow
n H
all
Impro
vem
ents
(O
FT
F2)
270,0
00
116,2
60
117,0
00
(741)
43%
270,0
00
0
B0074 R
& D
Feasib
ility
Fund
125,0
00
00
00%
125,0
00
0
Ho
usin
g P
roje
cts
44
Ap
pe
nd
ix E
2
Ca
pit
al B
ud
ge
t a
nd
Sp
en
d a
s a
t 3
1s
t D
ec
em
be
r 2
01
3
Cap
ital S
ch
em
e L
ate
st
Bu
dg
et
2013/1
4
Sp
en
d t
o 3
1st
Decem
ber
2013
P
rofi
led
Bu
dg
et
Vari
an
ce t
o
Pro
file
d B
ud
get
% S
pen
d A
gain
st
Late
st
Bu
dg
et
Pro
jecte
d
Ou
ttu
rn a
t 31st
Decem
ber
2013
Ou
ttu
rn V
ari
an
ce
to L
ate
st
Bu
dg
et
Ou
ttu
rn V
ari
an
ce
du
e t
o S
lip
pag
e
Ou
turn
vari
an
ce
du
e t
o O
ver/
Un
der
sp
en
d
£
£
£
£
£
£
£
£
B0082 G
ara
ges
117,0
00
84,2
36
78,0
00
6,2
36
72%
117,0
00
0
N5019 H
om
ele
ssness P
ropert
y A
cquis
itio
ns
-0
00
Co
rpo
rate
As
se
ts (
No
w H
ou
sin
g &
Pro
pe
rty)
3,8
69
,00
11
,68
9,7
84
2,1
64
,26
3(4
74
,47
9)
44
%3
,59
9,6
24
(26
9,3
77
)(2
40
,50
0)
(28
,87
7)
C3041 N
ew
serv
er
for
tele
phone s
yste
m-
00
00%
00
C3042 C
usto
mer
First P
rogra
mm
e126,9
58
71,9
92
70,0
00
1,9
92
57%
126,9
58
0
Cu
sto
me
r S
erv
ice
s1
26
,95
87
1,9
92
70
,00
01
,99
25
7%
12
6,9
58
00
0
A1300 P
layg
round R
efu
rbis
hm
ent
72,5
87
60,1
39
54,4
38
5,7
01
83%
72,5
87
0
A1301 P
lay
Bart
on
20,0
00
00
00%
20,0
00
0
A4810 N
ew
Build
Com
ple
tion P
ool
2,4
97,0
00
987,8
44
1,5
00,2
98
(512,4
54)
40%
2,4
97,0
00
00
G1013 D
aw
son S
treet G
ard
ens
19,0
00
00
00%
19,0
00
0
G3013 D
iam
ond P
lace c
ar
park
footp
ath
exte
nsio
n6,3
24
00
00%
6,3
24
0
G3014 E
ast O
xfo
rd C
om
munity
Associa
tion Im
pro
vem
ents
4,8
80
4,8
80
4,8
80
0100%
4,8
80
0
G4006 F
lore
nce P
ark
Com
munity
Centr
e K
itchen
1,4
11
00
00%
1,4
11
0
G3015 N
E M
ars
ton C
roft R
oad R
ecre
ation G
round
19,3
00
00
00%
19,3
00
0
A4815 L
eis
ure
Centr
e Im
pro
vem
ent W
ork
-217
0217
0%
00
0
A4830 D
evelo
p n
ew
burial space
100,0
00
00
00%
100,0
00
0
A4818 L
ye V
alle
y &
Chis
well
Valle
y W
alk
ways
124,0
00
60,0
00
60,0
00
048%
124,0
00
0
0
A4816 S
port
s P
avili
ons
1,1
81,8
00
136,7
30
467,8
00
(331,0
70)
12%
1,2
11,8
00
30,0
00
30,0
00
B0051 L
eis
ure
- P
avili
ons
460,3
00
429,7
85
417,8
81
11,9
03
93%
460,3
00
0
45
Ap
pe
nd
ix E
2
Ca
pit
al B
ud
ge
t a
nd
Sp
en
d a
s a
t 3
1s
t D
ec
em
be
r 2
01
3
Cap
ital S
ch
em
e L
ate
st
Bu
dg
et
2013/1
4
Sp
en
d t
o 3
1st
Decem
ber
2013
P
rofi
led
Bu
dg
et
Vari
an
ce t
o
Pro
file
d B
ud
get
% S
pen
d A
gain
st
Late
st
Bu
dg
et
Pro
jecte
d
Ou
ttu
rn a
t 31st
Decem
ber
2013
Ou
ttu
rn V
ari
an
ce
to L
ate
st
Bu
dg
et
Ou
ttu
rn V
ari
an
ce
du
e t
o S
lip
pag
e
Ou
turn
vari
an
ce
du
e t
o O
ver/
Un
der
sp
en
d
£
£
£
£
£
£
£
£
A4820 U
pgra
de E
xis
ting T
ennis
Court
s48,0
60
30,8
91
48,0
60
(17,1
69)
64%
48,0
60
0
A4821 U
pgra
de E
xis
ting M
ulti-U
se G
am
es A
rea
83,1
70
84,4
93
83,1
70
1,3
23
102%
83,1
70
0
A4824 M
eadow
lane S
kate
Park
1,1
20
1,1
20
1,1
20
01,1
20
0
A3129 D
onnin
gto
n R
ecre
ation G
round Im
pro
vem
ents
44,3
75
00
00%
44,3
75
0
A4826 P
ark
s W
ork
s100,0
00
16,3
85
40,0
00
(23,6
15)
16%
100,0
00
0
A4827 C
ow
ley
Outd
oor
Gym
70,0
00
00
00%
70,0
00
0
A4828 V
ale
ntia R
oad P
layg
round
10,0
00
00
00%
10,0
00
0
A4829 O
xfo
rd S
pires A
cadem
y-
00
00%
00
A4831 T
hre
e A
rtific
ial T
urf
Cricket W
ickets
36,0
00
00
00%
36,0
00
Le
isu
re,
Pa
rks
& C
om
mu
nit
ies
4,8
99
,32
71
,81
2,4
84
2,6
77
,64
7(8
65
,16
4)
37
%4
,92
9,3
27
30
,00
00
30
,00
0
F0011 P
ay
& D
ispla
y P
ark
ing in the C
ar
Park
s84,0
00
00
00%
84,0
00
0
F0012 P
& R
Purc
hase o
f C
apital Item
s -
Peart
ree, R
edbridge
135,0
00
1,5
03
01,5
03
1%
135,0
00
0
F0014 P
urc
hase o
f A
NP
R for
use in c
ar
park
enfo
rcem
ent
40,3
00
40,3
00
40,3
00
0100%
40,3
00
0
R0005 M
T V
ehic
les/P
lant R
epla
cem
ent P
rogra
mm
e.
2,7
41,5
79
1,3
64,3
47
1,7
06,9
07
(342,5
60)
50%
2,7
41,5
79
0
T2269 T
oile
t im
pro
vem
ents
139,9
45
144,0
43
139,9
45
4,0
98
103%
145,0
00
5,0
55
5,0
55
T2270 B
in s
tore
s for
council
flats
to a
ssis
t re
cyc
ling
00
0
T2273 C
ar
Park
s R
esurf
acin
g80,0
00
23,7
52
40,0
00
(16,2
48)
30%
80,0
00
0
T2274 G
louceste
r G
reen C
ar
Park
Wate
rpro
ofing
100,0
00
231
0231
0%
100,0
00
0
T2275 M
OT
Serv
ice B
ay
Exte
nsio
n160,0
00
00
00%
160,0
00
0
Dir
ec
t S
erv
ice
s3
,48
0,8
24
1,5
74
,17
61
,92
7,1
52
(35
2,9
76
)4
7%
3,4
85
,87
95
,05
50
5,0
55
C3039 IC
T Infr
astr
uctu
re212,5
22
191,4
12
162,5
22
28,8
90
90%
212,5
22
00
C3044 S
oftw
are
Lic
ences
176,0
53
178,4
55
176,0
53
2,4
02
101%
176,0
53
00
C3045 M
obile
Work
ing
98,0
00
00
00%
98,0
00
0
C3046 S
yste
m Inte
gra
tion C
apabili
ty25,0
00
00
00%
25,0
00
0
C3047 O
racle
11g U
pgra
de
25,0
00
00
00%
25,0
00
0
46
Ap
pe
nd
ix E
2
Ca
pit
al B
ud
ge
t a
nd
Sp
en
d a
s a
t 3
1s
t D
ec
em
be
r 2
01
3
Cap
ital S
ch
em
e L
ate
st
Bu
dg
et
2013/1
4
Sp
en
d t
o 3
1st
Decem
ber
2013
P
rofi
led
Bu
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pag
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£
£
£
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C3048 S
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0
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oftw
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15,0
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Bu
sin
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s I
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nt
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To
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14
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4,4
01
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70
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87
Exte
rnal C
on
tracts
N6384 T
ow
er
Blo
cks
640,0
00
308,4
64
310,0
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48%
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d E
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38,2
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82,0
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18%
210,0
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rnal D
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200,0
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142,5
19
140,0
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2,5
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71%
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100,0
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86,6
66
87,0
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2,5
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2,3
26
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160,5
72
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80,0
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67,5
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67
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150,0
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156,9
77
134,0
00
22,9
77
105%
150,0
00
0
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tructu
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80,0
00
67,7
35
59,8
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7,9
35
85%
80,0
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N6427 S
hops
N7028 N
on D
welli
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RA
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-0
00%
00
N7026 C
om
munal A
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150,0
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19,2
88
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150,0
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nvironm
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l Im
pro
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166,0
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29, 9
26
39,0
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106,0
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ild
N7029 H
CA
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4,6
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35,6
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50,0
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10,9
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Initia
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250,0
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00)
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te E
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500,0
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245,8
70
240,0
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5,8
70
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N7030 H
ors
path
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epot
1,5
00,0
00
00
00%
1,5
00,0
00
0
Inte
rnal C
on
tracts
N6385 A
dapta
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dis
able
d652,5
00
539,0
32
419,7
53
119,2
79
83%
652,5
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47
Ap
pe
nd
ix E
2
Ca
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al B
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51,0
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910,7
99
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s840,5
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375,5
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606,5
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640,5
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317,1
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270,9
49
228,8
13
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36
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317,1
35
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14
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pe
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3
HR
A O
utt
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po
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13
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r B
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Ap
pe
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ix E
4
Latest Budget
Actual
Var
Latest Budget
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Var
Latest Budget
Actual
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Latest Budget
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Latest Budget
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y D
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ix E
4 -
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bje
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na
lysi
s o
f Y
TD
sp
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@ Q
3 3
1st
De
c,2
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3 )
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nsp
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