Agenda Item ITEM TYPE: Report...2017/12/13 · FACT SHEET FY 2016 Compared to FY 2017 Miles Traveled: Schools Serviced: Operating Budget: Population of County: 5,326,580 Increased

Agenda Item

ITEM TYPE: Report

BOARD AGENDA ITEM TITLE: Transportation Services Benchmark Report DATE: December 13, 2017 OVERVIEW: A recommendation from a past legislative audit stated that, “Carroll County Public Schools should develop, track, and report to the Board formal performance measures and related results that provide essential operational and financial information regarding student transportation services.” Accordingly, Transportation Services has created a data base of operational and financial benchmarks. A comparison of counties that utilize a contractor formula has been created. These assessments/benchmarks are shared on an annual basis with the Board of Education. Transportation Services continues to improve operational efficiency and cost effectiveness. FISCAL IMPACT: None Submitted by: Michael J. Hardesty, Director of Transportation Services Approve/Concur: ___________________________________________ Jonathan D. O’Neal, Asst. Superintendent of Administration _____________________________________ Stephen H. Guthrie, Superintendent of Schools

CARROLL COUNTY PUBLIC SCHOOLS TRANSPORTATION BENCHMARKS

REPORTSCHOOL YEAR 2016-2017

December 13, 20171

FACT SHEET FY 2016 Compared to FY 2017Miles Traveled: Schools Serviced:

Operating Budget:

Population of County:

5,326,580 Increased 43,15662

$18,195,446 Increase $725,473

Eligible Students: 24,776 Decreased 213

Special Ed Buses: 71

Regular Ed Buses: 191-Contractor Operated: 191 Decreased 3

Spare/Activity Buses: 59

Average Age of Fleet: 6.2 yearsNumber of Contractors:

Decreased 5

52 No change

173,732 Increased 1492*

*Source: http://carrollbiz.org/datacenter/demographics/communitypopulation.php 2016 vs 2017 count

Decreased 2

No ChangeNo Change -Contractor Operated: 71

Decreased 0.3

2

http://carrollbiz.org/datacenter/demographics/communitypopulation.php

PVA and Avg. Cost of CCPS Contractor Buses

$77,384

$86,536$91,992

$95,095 $95,521$101,000

$105,800 $105,388$107,498 $108,679

$111,228

$13,155 $14,711 $15,639 $16,166 $16,239 $17,170 $17,986 $17,916 $18,275 $18,503 $18,909

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017Fiscal Year

PVA Increase vs. Average CCPS Contractor Bus CostAvg Cost of Bus PVA

3

Cost Effectiveness: Regular Ed

27304 27036 2666726290

25856 25558 2525625581 25309 25141 2480124393

23932 23702

2144921843

2106520474 20196

19529 19457

19000

20000

21000

22000

23000

24000

25000

26000

27000

28000

FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017

TotalStudentPopulation

Regular EdEligible forTransport

Regular EdActual Riders

Student Population

$49,423 $51,609

$60,503 $60,690 $60,636 $59,410 $61,059

0

10000

20000

30000

40000

50000

60000

70000

FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017

Regular Ed: Cost per Bus

$3.39

$3.51

$3.41 $3.40$3.38

$3.24

$3.35

$3.10

$3.15

$3.20

$3.25

$3.30

$3.35

$3.40

$3.45

$3.50

$3.55

FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017

Regular Ed: Cost per Mile

$459 $479 $469 $475 $482 $470$501

$547 $555 $560 $578 $582 $590 $611

$300$350$400$450$500$550$600$650

FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017

Regular Ed: Cost per Eligible Student & cost per Actual Ridership

Cost per Eligible Student Cost per Actual Student

4

Cost Effectiveness: Special Ed$3.72 $3.60 $3.81 $3.86 $3.83 $3.94 $3.93

$2.43 $2.55 $2.61 $2.63 $2.58 $2.52$2.88

$0.00$0.50$1.00$1.50$2.00$2.50$3.00$3.50$4.00$4.50

FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017In-County Out-of-County

Special Education Cost per Mile

$13,615

$21,084 $19,773$17,898 $17,564

$19,693

$23,424

$5,530 $6,429 $6,821 $6,794 $6,279 $5,737 $5,708

$0

$5,000

$10,000

$15,000

$20,000

$25,000

FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017

Out-of-County Cost per Student In-County Cost per Student

In/Out-of-County Cost per Student

795699

638 661711

765 779

11971 67 73 77 79 79

0100200300400500600700800900

FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017

In-County Out-of-County

# Students Transported on Special Ed Buses

$87,640 $86,417 $83,692 $86,367 $85,857 $81,273 $81,813

$101,259 $93,560$88,230 $87,103

$84,256 $91,514$105,406

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017In-County Out-of-County

Special Education: Cost per Bus

5

Cost Effectiveness: Other Items

CGCS: Costper Mile

Min $1.84Med $4.31Max $12.3

5,383,7505,374,463

5,290,947

5,112,4775,137,004

5,169,702

5,283,4245,326,580

4,950,0005,000,0005,050,0005,100,0005,150,0005,200,0005,250,0005,300,0005,350,0005,400,0005,450,000

FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017

Total Miles Traveled

$1.20$1.35 $1.42 $1.45 $1.46

$1.35 $1.22 $1.26

$0.00

$0.20

$0.40

$0.60

$0.80

$1.00

$1.20

$1.40

$1.60


Avg M/O Cost Per Mile

$2.68

$3.42 $3.87 $3.89 $3.88

$3.17

$2.24 $2.41

$0.00

$0.50

$1.00

$1.50

$2.00

$2.50

$3.00

$3.50

$4.00

$4.50


Avg cost per gallon diesel fuel

$16,578,374

$17,743,068

$18,118,827

$17,474,878

$17,632,083$17,580,313

$17,469,973

$18,195,446

$15,500,000

$16,000,000

$16,500,000

$17,000,000

$17,500,000

$18,000,000

$18,500,000


Operating Expenditures

6

Cost Effectiveness: Students in Transition

63

38

6569

111

91

0

20

40

60

80

100

120

2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017

# Students in Transition

$68,600

$42,900

$80,800

$70,714

$110,820

$78,334

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017

Students in Transition: Cost

7

Capacity UtilizationTarget CapacityElementary: 58Middle: 51High: 44

Performance Guidelines from State Benchmarking Spreadsheet for Formula Counties

91%88% 87%

86% 85% 85%83%

77.5%75% 76%73%

71% 70%68% 68%

65.0%

60%

65%

70%

75%

80%

85%

90%

95%

100% % Planned:Eligible Riders

PerformanceGoal: Planned

% Capacity:Actual Riders

PerformanceGoal: Actual

Capacity Utilization: Planned and Actual

0.85 0.86 0.87

0.73 0.74 0.75 0.76

1.15

0.50

0.60

0.70

0.80

0.90

1.00

1.10

1.20

Avg

Performance Goal

Avg # of Buses per 100 Students Enrolled

8

Routing Efficiency

81.2 81.8 81.7

98.7 99.0 101.7 103

0.0

20.0

40.0

60.0

80.0

100.0

120.0

FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017

Avg. Daily Mileage per Bus(Regular Ed)

25.8 26.2

29.130.0

29.1

28.027.3

23.024.025.026.027.028.029.030.031.0

FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017

Avg. Daily Deadhead per Bus(Regular Ed)

4.9 4.9

6.0 6.0 5.9 6.0 6.0

0.0

1.0

2.0

3.0

4.0

5.0

6.0

7.0

FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017

Avg. # of Trips per Bus (Regular Ed)

5.2 5.2

5.95.9

6.0 6.06.1

4.6

4.8

5.0

5.2

5.4

5.6

5.8

6.0

6.2

FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017

Avg. # of Hours per Bus (Regular Ed)

9

Safety

1214 1205 1151

966 9701091

180297 323 326 324 322

0

200

400

600

800

1000

1200

1400

FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017

# of Referrals

# of Buses

# AngelTrax Systems & # of Referrals

3925 22 28 23 25 27

59 55

37 42

56 58 58

98

80

5970

79 83 85

0

20

40

60

80

100

120Bus Accident Totals

Non-Preventable

Preventable

Total

10

0.92.1 2.5 2.0 1.6 1.6 1.7 1.9

5

11

13

10

8 89

10

0.02.04.06.08.0

10.012.014.016.018.0


Preventable Accidents with Injury or Damage >$1500 per Million Miles Traveled

PI or AD per Million Miles Traveled # of Preventable Accidents with PI or AD

Statewide Comparison: SY 2016-2017

$55,631

$58,362

$54,642$57,281

$16,137

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

Cost 5Hrs/80Mi versus 5.75Hrs/80Mi and PVA

Cost 5 Hours 80 Miles

Cost 5.75 Hours 80 Miles

PVA

Average 5/80

Average 5.75/80

Average PVA

11


0.900.99

0.830.92

0.81 0.82 0.82

1.02

0.80 0.830.70 0.75 0.75

0.83 0.82

0.32 0.35 0.32 0.32 0.32

0.510.38

0.310.25 0.28

0.65

0.300.24

0.42

0.67

1.211.33

1.151.24

1.13

1.341.20

1.33

1.05 1.11

1.451.35

1.050.99

1.25

1.49

1.23

0

0.2

0.4

0.6

0.8

1

1.2

1.4

1.6

Maintenance and Fuel Costs

Maintenance

Fuel

Total M&F

Average M&F

12


$19.2

$24.1

$21.8

$20.2 $19.8

$22.6

$19.2 $19.1

$20.5 $20.9

$19.8$18.3

$20.6

$19.2 $19.6

$21.1

$15$17$19$21$23$25

Driver Salaries per Hour

Driver Salary Average Salary

$800

$7,843

$2,824$1,100

$675 $900$1,400

$1,030

$2,990

$450 $800

$5,440$6,337

$1,560

$3,500

$15$2,015$4,015$6,015$8,015

$10,015 Admin Fee Operations

Admin Fee Average Admin Fee13

Questions?

14

Documents

Agenda Item ITEM TYPE: Report...2017/12/13 · FACT SHEET FY 2016 Compared to FY 2017 Miles Traveled: Schools Serviced: Operating Budget: Population of County: 5,326,580 Increased