AGENDA - cityofhoodriver.gov...Jan 14, 2019 · the project. City staff issued a request for proposal (RFP) on September 10, 2018. 33 vendors downloaded the RFP and 2 vendors provided

Hood River City Council 211 Second St.

Hood River, OR 97031 (541) 386-1488

www.cityofhoodriver.com

January 14, 2019 AGENDA 6:00 p.m.

Paul Blackburn, Mayor Councilors: Kate McBride (President) Mark Zanmiller Megan Saunders Tim Counihan Jessica Metta Erick Haynie

All public meeting locations are accessible. Please let the City Recorder know if you will need any special accommodations to attend any meeting. Call (541) 387-5212 for more information. Oregon Relay Service

1-800-735-2900

I CALL TO ORDER – Cell Phone Reminder & Pledge of Allegiance

RECESS TO CONSIDER URBAN RENEWAL AGENDA II BUSINESS FROM THE AUDIENCE

This is an opportunity for members of the audience to bring to the Council’s attention any item not otherwise listed on the Agenda. Comments will be limited to three (3) minutes per person, with a maximum time of 15 minutes for all items. Speakers may not yield their time to others. If you wish to address the Council under “Business From The Audience” please sign up in advance on the sheet provided by the City Recorder.

III PRESENTATIONS

1. Presentation of Audit – Tara Kamp Page 3

WORK SESSION III OPEN WORK SESSION V AGENDA ADDITIONS OR CORRECTIONS VI CITY MANAGER UPDATE

1. Joint Study Session for Parks Master Plan – February 27, 5:30pm 2. 2020 Census Update 3. LOC Legislative Priorities and Major Projects 4. List of Council Committees

VII DISCUSSION ITEMS

1. Police Space Needs Analysis Contract Award, W. Norris Pages 4-14 VIII ADJOURN WORK SESSION

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REGULAR COUNCIL MEETING I OPEN REGULAR COUNCIL MEETING II AGENDA ADDITIONS OR CORRECTIONS III CONSENT AGENDA

These items are considered routine and/or have been discussed by Council in Work Session. They will be adopted by one motion unless a Councilor or person in the audience requests, before the vote on the motion, to have an item considered at its regular place on the agenda.

1. Council Meeting Minutes – November 26 and December 10, 2018 Pages 15-26 2. Annual Renewal for Taxi Cab Business Permits Page 27 3. OLCC Permit Application Approval Pages 28-31

- Sunshine Wines, LLC – 13 Third Street (basement of 216 Cascade St) Off Premises

4. Mt. Vista Sub Division Plat Page 32 (Attachments) Pages 56-59 5. Acceptance of Urban Renewal Annual Report Pages 33-36

IV REPORT OF OFFICERS A. Department Heads

1. Administrative Reports Pages 37-50 - Development Issues Log Pages 51-55 2. Announcements 3. Planning Director Update

V MAYOR VI COUNCIL CALL VII EXECUTIVE SESSION

Oregon Revised Statute 192.660 1 (h) To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed.

VIII ADJOURN REGULAR MEETING CALENDAR January 15, 2019 5:00 p.m. Port of Hood River January 16, 2019 9:00 a.m. Chamber of Commerce Visitor Council January 16, 2019 11:00 a.m. Chamber of Commerce Board January 17, 2019 5:30 p.m. Urban Renewal Advisory Meeting January 21, 2019 City Offices Closed (HOLIDAY) January 22, 2019 5:30 p.m. Planning Commission Meeting January 28, 2019 8:00 a.m. KIHR Radio January 28, 2019 6:00 p.m. City Council Meeting

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CITY COUNCIL AGENDA ITEM COVER SHEET Meeting Date: January 14, 2019 To: Honorable Mayor and Members of the City Council From: Will Norris, Finance Dir. / Asst. City Manager Subject: Presentation: FY2017-18 Annual Financial Audit Discussion: The FY2017-18 Hood River City and Urban Renewal Agency financial audits were completed in December. The audits reports were provided to the governing bodies of both organizations and posted to the City of Hood River’s webpage at: ci.hood-river.or.us/FinancialReports. Tara Kamp, Certified Public and Accountant and partner in Pauly, Rodgers and Co., will present the City audit at tonight’s meeting. Staff will answer any questions. Staff Recommendation: Receive audit and presentation. No action necessary

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http://ci.hood-river.or.us/FinancialReports


CITY COUNCIL AGENDA ITEM COVER SHEET

Meeting Date: January 14, 2019

To: Honorable Mayor and Members of the City Council

From: Will Norris, Finance Dir. / Asst. City Manager

Subject: Police Space Needs Analysis – Contract Award

Background The Hood River Police Department moved to its current location in the basement of City Hall in 2010 as part of the consolidation of city offices that occurred that year. In conjunction with this consolidation the primary floor of City Hall was fully renovated. However, the basement only received minor updates because it was anticipated the Police Department would only use the space temporarily. The City Hall basement is not suited to be a permanent Police Department for several reasons, including lack of seismic resilience, holding cells, private interview rooms, ventilated evidence storage, covered and secure parking, among other deficiencies.

The City Council prioritized conducting a Police Department space needs analysis at their 2018 goal setting session and budgeted $25,000 in the FY2018-19 Adopted Budget for the project. City staff issued a request for proposal (RFP) on September 10, 2018. 33 vendors downloaded the RFP and 2 vendors provided responses. A team of city employees and contractors reviewed, interviewed and rated each proposer. The evaluation team recommended selecting Mackenzie Architecture and Engineering for the project.

Discussion Mackenzie is a well-established Oregon firm with a dedicated municipal practice group led by managing partner Jeff Humphreys. Jeff and Mackenzie designed and built the City of Hood River’s Fire Station and have completed similar Police Department projects across the northwest. Some recent Mackenzie Police Department project examples include the cities of Gresham, Albany, Sandy, Vancouver, Canby, and Bonny Lakes. A critical differentiator between Mackenzie and the other proposing firm is Mackenzie’s proven track record of successfully taking projects from initial design concept through to construction completion.

The proposed project will evaluate the suitability of the Police Department’s current location against standards set by the International Association of Chiefs of Police (IACP). Alternative sites will then be evaluated based on their ability to better meet IACP standards as well as on other relevant criteria such as ownership and development costs.

The final deliverable to the City will be a recommended site, conceptual drawings, and project cost estimates sufficient for use in a potential future bond campaign. This addition of conceptual drawings and site analysis is a larger project than an initial needs assessment. Staff recommends the attached project proposal because there are

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efficiencies involved in concurrently evaluating sites while needs assessment is completed.

Timing Considerations The existing Fire Station General Obligation Bonds become refundable in 2020 and expire in 2022. This creates natural opportunity in November of 2020 to forward a construction bond levy to city voters that will not result in a net tax increase.

Staff Recommendation: Authorize the City Manager to execute an agreement with Mackenzie in an amount not to exceed $48,000 for analysis, siting, and conceptual design of a Police Department.

Fiscal Impact The project budget for a Space Needs Analysis in the Adopted Budget is $25,000. Awarding the contract to Mackenzie will require $23,000 in budgeted General Fund Contingency. General Fund Contingency is currently budgeted at $328,000 in FY2018-19.

Suggested Motion: As part of tonight's consent agenda, authorize the City Manager to execute an agreement with Mackenzie in the amount of $48,000 for a Police Space Needs Analysis.

Alternatives: The Council may choose to reject Mackenzie’s proposal and direct staff to negotiate with the alternate firm, reissue the RFP, or abandon the project.

Attachment: Mackenzie Police Space Needs Analysis Proposal

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\\grp.mck\data\users\kkb\PIM Working Files\deltekpim.mcknze.com\PRO-City of Hood River-Needs Assessment Proposal-190107.docx

January 7, 2019

City of Hood River Attention: Will Norris 211 2nd Street Hood River, OR 97031

Re: Police Station Replacement Needs Assessment Project Number 2180331.00

Dear Will:

Thank you for meeting with Mackenzie to discuss development of a Needs Assessment for your Police Station in Hood River. We are very excited about the opportunity to work with you and your staff on this project.

Mackenzie separates itself from other architecture/engineering firms through our multi-disciplined approach. Our professional staff of in-house architects, landscape architects, land use planners and interior designers all have specialized expertise in needs assessments for public projects, having completed projects for over 50 public agencies in the Northwest. Our specialized multi-disciplinary team is uniquely suited to provide a comprehensive service to our clients.

Mackenzie’s integrated team of design professionals will provide architecture services for the above project. In addition, Mackenzie will hire Construction Focus, Inc. (CFI), our cost consultant, to complete the team. See attached proposal from CFI. Our design team will consist of the following:

▪ Jeff Humphreys, Principal in Charge at Mackenzie ▪ Adam Olsen, Project Manager at Mackenzie ▪ Alexis Bauer, Interior Designer at Mackenzie ▪ Steven Tuttle, Landscape Architect at Mackenzie ▪ Steve Gunn, Cost Estimator at Construction Focus, Inc.

Our Basis of Design along with our detailed scope of services by task is as follows:

BASIS OF DESIGN

The following describes in detail the Basis of Design for this proposal.

▪ The City of Hood River has selected Mackenzie through a qualification-based request for proposal for the Police Station Replacement Needs Assessment. The existing Police Station is located on the lower level of the Hood River City Hall at 211 2nd Street in Hood River, Oregon.

▪ It has become apparent in recent years that the existing space dedicated to the Police Department is not sufficient to meet current and future operational needs. It is anticipated that a new facility would be located on a new site to be determined through the needs assessment process.

P 503.224.9560 F 503.228.1285 W MCKNZE.COM RiverEast Center, 1515 SE Water Avenue, #100, Portland, OR 97214ARCHITECTURE INTERIORS STRUCTURAL ENGINEERING CIVIL ENGINEERING LAND USE PLANNING TRANSPORTATION PLANNING LANDSCAPE ARCHITECTURE

Portland, Oregon Vancouver, Washington Seattle, Washington6

City of Hood River Police Station Replacement Project Number 2180331.00 January 7, 2019 Page 2


▪ The objectives of this effort will be to:

1. Define the space needs for the Police Department. 2. Aid the City in selecting a site for development. 3. Develop a conceptual design. 4. Forecast probable costs.

SCOPE OF SERVICES

Task 1 – Project Startup Time Duration: 2 weeks

▪ Mackenzie will meet with key staff at Mackenzie’s office to kick off project services and review tasks, define overall project goals, objectives, team roles/responsibilities, schedule, project milestones and identify key stakeholders.

▪ Ongoing project management will be provided throughout the duration of the professional services as defined herein. This includes email coordination or telephone phone conversations with team members and the Client to discuss current activities, ongoing action items, and next steps or upcoming action items for the Task.

▪ Submit kick-off meeting minutes and project schedule to Client project team and the design team for review and approval.

Participants: Mackenzie and Client

Deliverable: Meeting agenda, meeting minutes and refined project schedule.

Task 2 – Programming and Workshop Time Duration: 5 weeks

Upon review and written approval of meeting minutes from Kick-off meeting and project schedule from Task 1 above, Mackenzie will perform the following services.

▪ Mackenzie (Architect and Interior Designer) will meet once with the Police Chief and his key staff in a single, one-day workshop at City Hall to gather information on space and program needs. A questionnaire will be distributed to the Chief to review before the workshop. Directly before or after the workshop, Mackenzie will visit the six (6) identified subject sites to be evaluated in subsequent Task 4. The site visits will be for casual observation and photography.

▪ Develop a draft program based on input gathered from completion of workshop questionnaire with Police Department staff. The program will include information on facility space needs and staffing, and project these for growth over 5-, 10- and 20-year periods. Mackenzie will email the draft program to the Chief to review with his staff and provide comments. Mackenzie will review the draft program with the Chief and his key staff via conference call.

▪ Mackenzie will refine draft program based on collective review comments received from the Chief and issue a final draft program to the Chief to review. Mackenzie, if needed, will review the final draft program with the Chief and his key staff via conference call.

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▪ Incorporate final draft comments from the Chief into final program for final review/approval by Client. Mackenzie to email final program to Chief for approval. Mackenzie, if needed, will review the final program with the Chief and his key staff via conference call.

Participants: Mackenzie and Client Staff

Deliverable: Approved Space Needs Program.

Task 3 – Facility Tours Time Duration: 2 weeks

▪ While the programming and workshop efforts are occurring in Task 2, Mackenzie (Architect), with the client, will identify up to two (2) recently completed local Police Facilities that contain similar programmatic requirements to tour with the client team.

▪ During each tour, Mackenzie (Architect) will photo document the project to identify aspects related to the proposed project that may inform decisions related to the operational needs and program of the project. The tours are estimated to occur over the course of one day.


Deliverable: Photo documentation of tours.

Task 4 – Site Selection/Evaluation Time Duration: 5 weeks

Before this task begins, the City of Hood River staff will complete a development feasibility report for each of the proposed 6 sites in the City of Hood River. This report will include the following:

▪ Location/Address ▪ Tax lot identification number ▪ Site ownership(s) ▪ Zone/Jurisdiction ▪ Allowable Use and land use approval process(es) in the City of Hood River ▪ Requirements of overlay zones or comprehensive corridor plans which may impact the project ▪ Maximum lot coverage ▪ Minimum landscape percentage ▪ Required frontage improvements ▪ Required offsite improvements ▪ Slopes/Trees ▪ Minimum/maximum parking ratio ▪ Maximum building height/FAR ▪ Building setbacks ▪ Wetlands/Sensitive areas ▪ Traffic impact review as it pertains to access ▪ Property availability ▪ Anticipated permit fees ▪ Anticipated System Development Charges (SDCs)

Upon receiving the development feasibility report from the City of Hood River and written approval of program and photo documentation from Tasks 2 and 3 above, Mackenzie will perform the following services.

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▪ Create individual site test fit/block diagram sketches for each of the 6 sites to evaluate existing site conditions as identified in the design feasibility report. Mackenzie will provide an International Association of Chiefs of Police (IACP) comparison matrix for each of the 6 sites under consideration to measure a combination of site selection factors and criteria identified.

▪ Mackenzie (Architect) will meet with the Chief and his key staff via conference call to present and review each of the 6 site test fits and IACP comparison matrix. At this meeting, the Chief will choose 2 out of the 6 sites for Mackenzie to further study.

▪ Mackenzie will create a preliminary site plan for each of the 2 chosen sites. Mackenzie (Architect) will meet with the Chief and his key staff via conference call to present and review each of the 2 preliminary site plans. At this meeting, the Chief will choose 1 preferred site for Mackenzie to further develop.

▪ Mackenzie will create a block diagram floor plan depicting adjacencies for the single preferred site. Mackenzie will also create a massing perspective of the exterior of the building.

▪ Mackenzie (Architect) will meet with the Chief and his key staff via conference call to present 1 block diagram floor plan and 1 massing perspective. At this meeting, the Chief and his key staff will provide any feedback to Mackenzie to update on the final deliverables for this task.

▪ Mackenzie to email final deliverables to Chief for final approval. Mackenzie, if needed, will review the final deliverables with the Chief and his key staff via conference call.

Note: This task does not include any additional site visits. Mackenzie will rely on photos taken during initial site visit (before or after workshops) as indicated in Task 2, Google Street View imagery and/or site photos taken by City of Hood River staff.


Deliverable: 6 site test fit sketches with IACP comparison matrix, 2 preliminary site plans, 1 preliminary site plan with block diagram floor plan, and 1 massing perspective for the preferred site. The City of Hood River will provide the final version of the development feasibility report.

Task 5 – Design Refinement Time Duration: 4 weeks

Upon review and written approval of deliverables from Task 4 above, Mackenzie will perform the following services.

▪ Mackenzie will further develop the site plan with additional detail and refinement that includes site ingress, egress, parking and site circulation to optimize operational flow with consideration for building and overall site needs.

▪ Mackenzie will further develop the floor plan with additional detail and refinement that includes general building organization, layout and footprint based on the approved program.

▪ Mackenzie will further develop the perspective with additional detail and refinement that includes exterior character, materials and context.

▪ Mackenzie will generate a conceptual design narrative describing building systems and materials for the final conceptual design site plan, floor plan and perspective.

▪ Mackenzie Architect will meet with the Chief and his key staff via conference call to present conceptual items listed above. At this meeting, the Chief and his key staff will provide any feedback to Mackenzie to update on the final deliverables.

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▪ Mackenzie to email final deliverables to Chief for final review and approval.


Deliverable: Conceptual site plan, conceptual floor plan, conceptual perspective and narrative.

Task 6 – Project Cost Estimate Time Duration: 4 weeks


▪ Mackenzie will send approved deliverables from Task 5 above to the Cost Estimator for developing a construction cost estimate. Mackenzie will validate cost estimate.

▪ Mackenzie to work with Cost Estimator to forecast construction costs, including contingencies and escalation factors.

▪ Mackenzie will facilitate the forecasting of soft costs to include furniture, fixtures, and equipment (FF&E), permit fees, system development charges (SDC) and consultant fees, including contingencies and escalation factors to develop an anticipated overall project cost summary. The City of Hood River will provide information related to permit fees and SDCs.

▪ Mackenzie to email final deliverables to Chief for final review and approval.

Participants: Mackenzie, Cost Estimator and Client Staff

Deliverable: Construction cost estimate and supporting detail.

Task 7 – Final Report and Presentation of Findings Time Duration: 4 weeks


▪ Format documents from tasks into a final draft report. The final draft report will include the following sections.

Overview/Scope/Executive Summary Programming and Workshops Facility Tours Site Selection/Evaluation Conceptual Design Project Cost Estimate Final Report and Presentation of Findings Next Steps

▪ Issue final draft report to the Chief for review and comment. Receive one copy of consolidated comments from the Chief and his key staff.

▪ Incorporate comments from one review copy of final draft received from Client into final report.

▪ Issue final report in PDF format.

▪ Mackenzie (Architect) to present final report findings to City Council and be available for questions.


Deliverable: 8.5x11 bound report with major deliverables from each task noted above and supplemental text and graphics to summarize scope and efforts of this study.

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FEE SUMMARY

Our fixed fees for the disciplines and related design services described above are indicated in the attached Cost Schedule dated January 7, 2019 (Attachment A). Reimbursable expenses (printing, copying deliveries, mileage, etc.) are included in the fee outlined in Attachment A. Fees are to be billed on a percent complete basis.

ASSUMPTIONS

Please review and notify Mackenzie if Client believes that any of the Assumptions listed here are either inaccurate or unreasonable prior to project commencement. Please also notify Mackenzie if any additional clarity is needed for the Client to fully understand these Assumptions. In addition to the scope of services outlined above, we have assumed the following:

▪ The Client will approve the documents at the end of each task prior to proceeding with the next task, unless noted otherwise.

▪ All meetings will occur at Mackenzie’s office or via conference call, unless noted otherwise.

▪ Client is responsible for all fees paid to public bodies having jurisdiction over the project.

▪ Mackenzie will utilize Geographic Information System (GIS) systems, Google Maps/street views, aerial photos and other publicly available information for site analysis unless additional information becomes available, such as electronic files of existing building(s), land survey (ALTA/Boundary/Topographic), wetlands delineation, geotechnical report, environmental report and/or any other reports and/or surveys that are available, and other studies and/or reports as may be necessary for completion of the project.

▪ Client-provided information such as topographic/boundary surveys, geotechnical reports, hazardous materials testing, and traffic studies should be obtained for the project site to better inform the design team for planned improvements. This work can be deferred to occur in a future project phase if desired. Mackenzie can assist in defining scope and provide recommendations for surveyors and engineers for the Client to hire directly either now or in a future phase of the project.

▪ Both on and off-site land use entitlements processes, such as Design Review and related services, meetings with Authorities Having Jurisdiction (AHJ), neighborhood/community meetings, public hearings, and other related processes, are assumed to be completed in future tasks or phases.

▪ Conditions not depicted on available existing building documents, provided by the Client, or readily visible on project walkthroughs, are excluded. Unforeseen impacts will be evaluated at the time of discovery and addressed via additional services as necessary.

▪ Seismic upgrades of existing facilities may be triggered by Code or other jurisdictional requirements, including, but not limited to, change of use/occupancy classification or modification of existing structural systems. Evaluation of existing structural systems are not included in our scope of services and fees.

▪ Square footage calculations will be provided as required to confirm compliance with building and zoning code requirements only.

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EXCLUSIONS

Please review and notify Mackenzie if Client believes that any of the Exclusions listed here are to be included in Mackenzie’s scope of services prior to project commencement. Please also notify Mackenzie if any clarity is needed for the Client to fully understand these Exclusions. In addition to any Exclusions outlined within the proposal above, we have also excluded the following from our proposed scope of services.

▪ Building permit fees, design review fees, or any other fees paid to public bodies having jurisdiction over the project.

▪ Land survey, topographic survey, tree survey, or metes and bounds descriptions and related specifications. ▪ Soils investigations/testing and related specifications as noted in assumptions. ▪ Appeals, variances, public hearings, land use approvals. ▪ Meetings with public agencies or other meetings other than those specifically identified above. ▪ Environmental review. ▪ Sensitive lands and/or wetlands delineation and/or mitigation design/approvals. ▪ Hazardous materials investigation or mitigation. ▪ Traffic analysis. ▪ Marketing materials other than those specifically identified above. ▪ Permitting and related coordination.

It is our understanding the project will start immediately. If the proposal is agreeable to you, this can be used as an attachment to the City contract. Please note that this proposal is valid for 30 days from the date of this proposal.

We look forward to working with the City of Hood River on this project. If you need additional information or have any questions, please do not hesitate to call.

Sincerely, Jeff Humphreys Adam Olsen Principal Project Manager

Enclosures: Attachment A: Cost Schedule dated January 7, 2019 Attachment B: Schedule dated January 7, 2019

c: Alexis Bauer, Steven Tuttle – Mackenzie

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Hood River Police Station Replacement Needs Assessment

COST SCHEDULEJeff

Humphreys

Adam

Olsen TBD

Josh

McDowell TBD

Brian

Varricchione TBD Matt Butts

Steven

Tuttle

Steve

Gunn

Greg/

Shannon

Ryan/

Kristie

Mackenzie Project #2180331.00

Last updated by Adam Olsen on January 7, 2019

Principal

(Architecture)

Project

Manager

Arch.

Designer

Principal

(Structural)

Struct.

Designer

Senior

Planner

Assist.

Planner

Principal

(Civil)

Landscape

Architect Admin Principal Staff Staff

1 Project Start-Up - 2 weeks 4 10 0 0 0 0 0 0 0 3 17 0 0 0 17

Final Project Schedule 1 2

Final Scope of Work 1 2 1

1 hour kick-off meeting 2 6 2

$800 $1,250 $0 $0 $0 $0 $0 $0 $0 $240 $2,290 $0 $0 $0 $2,290

Existing Building Assessment - REMOVED FROM SCOPE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Site Visit

Envelope/HVAC/Electrical/Fire Life Safety Assessment

Optional: ASCE 41-13 Tier 1 Assessment/Checklist

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

2 Programming and Workshops - 5 weeks 18 16 38 0 0 0 0 0 0 0 72 0 0 0 72

Initial meet w/ Department Supervisors/Leads 2 2 2

One Day Workshop with Divisions 8 8 8

Create Draft Program 2 2 16

Review Draft Program w/ Stakeholders 4 2 4

Refine Program and Finalize 2 2 8

$3,600 $2,000 $3,800 $0 $0 $0 $0 $0 $0 $0 $9,400 $0 $0 $0 $9,400

3 Comparison & Facility Tours - 2 weeks 12 6 2 0 0 0 0 0 0 0 20 0 0 0 20

Coordination & Scheduling of Tours 2 2

One Day Facility Tours 8

Refine Program and Finalize 2 4 2

$2,400 $750 $200 $0 $0 $0 $0 $0 $0 $0 $3,350 $0 $0 $0 $3,350

4 Site Selection / Evaluation - 4 weeks 13 26 44 0 0 2 0 4 4 0 93 0 0 0 93

Development Feasibility Report (DFR) for each site - BY CLIENT 1 4

Site Test-Fit with approved program for 6 sites 2 4 12 1 4 4

Preliminary Site Plan for 2 sites 2 4 12 1

Floor Plan depicting adjacencies for 1 site 2 4 4

One exterior perspective 2 4 12

High Level Cost Projections for each site

Meeting w/ Chief to select preferred site 4 6 4

$2,600 $3,250 $4,400 $0 $0 $250 $0 $800 $500 $0 $11,800 $0 $0 $0 $11,800

5 Design Refinement - 4 weeks 10 28 50 6 12 0 0 2 2 0 110 0 0 0 110

Refine Preliminary Design of Selected Site 2 4 8 2 2

Conceptual Design - Site Plan 2 4 8

Conceptual Design - Floor Plan 2 4 8 2 4

Conceptual Design - Elevations/ Perspective Renderings 2 8 24

Conceptual Design - Narrative 2 8 2 4 8

$2,000 $3,500 $5,000 $1,200 $1,380 $0 $0 $400 $250 $0 $13,730 $0 $0 $0 $13,730

6 Project Cost Estimate - 4 weeks 4 10 6 0 0 0 0 0 0 0 20 10 14 8 52

Cost Analysis 10 14 8

Validate Cost Estimate 2 4 4

Project Cost Analysis Report 2 6 2

$800 $1,250 $600 $0 $0 $0 $0 $0 $0 $0 $2,650 $1,300 $1,680 $880 $6,510

7 Final Report and Presentation - 3 weeks 8 16 20 0 0 0 0 0 0 0 44 0 0 0 44

Format documents and issue draft to City 2 10 12

Update based on Stakeholder comments & issue final report 2 6 8

Present to City Council 4

$1,600 $2,000 $2,000 $0 $0 $0 $0 $0 $0 $0 $5,600 $0 $0 $0 $5,600

Total Project Hours 69 112 160 6 12 2 0 6 6 3 376 10 14 8 408

Hourly Rate $200 $125 $100 $200 $115 $125 $80 $200 $125 $80 $130 $120 $110

Fee $13,800 $14,000 $16,000 $1,200 $1,380 $250 $0 $1,200 $750 $240 $1,300 $1,680 $880

Total Fee By Discipline $1,200 $750 $240 $48,820 $52,680

10% Consultant Mark-Up $386

Reimbursables $1,250

Subtotal Fee $54,316

Discount $6,316

Grand Total Fee $48,000

$3,860

$250$1,000

$43,800 $2,580 $250

Total Base

Services

by Task

Fee

by Task

Mackenzie

Hours

by Task

Construction Focus

Total

Hours

by Task

ATTACHMENT A13

ID Task Name Duration Start Finish Predecessors

1 HOOD RIVER POLICE STATION NEEDS ASSESSMENT 123 days Wed 1/2/19 Mon 6/24/19

2 TASK 1 - PROJECT STARTUP 10 days Wed 1/2/19 Tue 1/15/19

3 Award Contract / Finalize Project Scope / Schedule 2 wks Wed 1/2/19 Tue 1/15/19

4 Kick-Off Meeting at Mackenzie 0 days Tue 1/15/19 Tue 1/15/19 3

5 TASK 2 - PROGRAMMING AND WORKSHOP 25 days Tue 1/22/19 Tue 2/26/19

6 Workshop with Police Chief and Key Staff 0 days Tue 1/22/19 Tue 1/22/19 4SF+1 wk

7 Create Draft Program 3 wks Wed 1/23/19 Tue 2/12/19 6

8 Review Draft Program with Police Chief and Key Staff 0 days Tue 2/12/19 Tue 2/12/19 7

9 Refine Program and Finalize 2 wks Wed 2/13/19 Tue 2/26/19 8

10 TASK 3 - FACILITY TOURS 10 days Wed 2/13/19 Tue 2/26/19

11 Police Facility Comparison Examples 2 wks Wed 2/13/19 Tue 2/26/19 7

12 TASK 4 - SITE SELECTION / EVALUATION 35 days Wed 2/13/19 Tue 4/2/19

13 Development Feasibility Report (BY CITY) 2 wks Wed 2/13/19 Tue 2/26/19 11FS-2 wks

14 6 Site Test Fits 2 wks Wed 2/27/19 Tue 3/12/19 13

15 Site Test Fits Review with Police Chief and Key Staff 0 days Tue 3/12/19 Tue 3/12/19 14

16 2 Preliminary Site Plans 1 wk Wed 3/13/19 Tue 3/19/19 15

17 Preliminary Site Plan Review with Police Chief and Key Staff 0 days Tue 3/19/19 Tue 3/19/19 16

18 1 Block Diagram / 1 Perspective 2 wks Wed 3/20/19 Tue 4/2/19 17

19 Block Diagram and Perspective Review with Police Chief and Key Staff 0 days Tue 4/2/19 Tue 4/2/19 18

20 TASK 5 - DESIGN REFINEMENT 20 days Wed 4/3/19 Tue 4/30/19

21 Develop Site Plan and Floor Plan 2 wks Wed 4/3/19 Tue 4/16/19 19

22 Perspective and Narrative 2 wks Wed 4/17/19 Tue 4/30/19 21

23 Review Design Refinements with Police Chief and Key Staff 0 days Tue 4/30/19 Tue 4/30/19 22

24 TASK 6 - PROJECT COST ESTIMATE 20 days Tue 4/30/19 Tue 5/28/19

25 Mackenzie to Issue Pricing Documents to Cost Estimator 0 days Tue 4/30/19 Tue 4/30/19 23

26 Cost Development / Cost Validation 3 wks Wed 5/1/19 Tue 5/21/19 25

27 Project Cost Summary 1 wk Wed 5/22/19 Tue 5/28/19 26

28 TASK 7 - FINAL REPORT AND PRESENTATION OF FINDINGS 18 days Wed 5/29/19 Mon 6/24/19

29 Final Draft Report Production 1.5 wks Wed 5/29/19 Fri 6/7/19 27

30 City Review of Final Draft Report 1 wk Fri 6/7/19 Fri 6/14/19 29

31 Mackenzie to update Final Draft Report 1 wk Fri 6/14/19 Fri 6/21/19 30

32 Issue Final Report to the Police Chief 0 days Fri 6/21/19 Fri 6/21/19 31

33 Presentation to City Council @ 6pm (4th Monday) 0 days Mon 6/24/19 Mon 6/24/19 32

1/2 1/15

1/15

1/22

1/23 2/12

2/12

2/13 2/26

2/13 2/26

2/13 2/26

2/27 3/12

3/12

3/13 3/19

3/19

3/20 4/2

4/2

4/3 4/16

4/17 4/30

4/30

4/30

5/1 5/21

5/22 5/28

5/29 6/7

6/7 6/14

6/14 6/21

6/21

6/24

Dec Jan Feb Mar Apr May Jun Jul2019

HOOD RIVER NEEDS ASSESSMENT SCHEDULEJANUARY 7, 2019

Project # 2180331.00

ATTACHMENT B14

City of Hood River City Council Work Session November 26, 2018 Council: Mayor Paul Blackburn, Kate McBride, Mark Zanmiller, Susan Johnson,

Peter Cornelison, Becky Brun, Megan Saunders Staff: City Manager Rachael Fuller, City Attorney Dan Kearns, Finance

Director/ACM Will Norris, Public Works Director Mark Lago, Planning Director Dustin Nilsen, Fire Chief Leonard Damian, Police Chief Neal Holste, City Recorder Jennifer Gray

Absent: I CALL TO ORDER – Cell Phone Reminder & Pledge of Allegiance – 6:01 p.m. II BUSINESS FROM THE AUDIENCE

Terry Egan, Hood River, OR – he addressed Council about wildfire risk and the existing exiting emergency capabilities for the Westside development and the City of Hood River. He gave Council a handout with information. The handout was added to the record. He stated the City is currently working on the Westside Concept Plan; this is a good time to ask questions and think about a plan if the City is threated by a wildfire.

III PRESENTATIONS

1. Report on SNAP Match Program - Hood River Farmers Market - Hannah Ladwig Ladwig gave Council an update on this year’s Hood River Farmers Market and SNAP Match program. She spoke about the success they had increasing the SNAP Match incentive from $5 to $10. They had a total of $4,500 in sales, a 75% increase from last year. The expansion of new customers using SNAP increased by 26%. This year’s season had many successes; sales increased by 20% and produce sales increased by 47%. Ladwig asked Council to consider forgoing next year’s event permit and parking lot usage fees. They would put those funds towards the SNAP Match Program. Council asked Staff to report back what the retail fees would be for the Farmers Market, if the costs were not waived. Council will make a decision after receiving information from Norris at the next Council meeting.

2. Website Development Progress Update - Paige Rouse Paige Rouse, Communication Consultant for the City has been working with Dee Holzman from Gorge Web Design to embark on a new website design and development. Once the project is launched, it will be the main communication piece for the City and it will greatly enhance the City’s digital presence. The new site offers the ability to find and share information more easily. It will also have a more contemporary

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design, user friendly and is based on a word press platform. It will have a very saleable and flexible functionality to it, with a very easy to use content management system. The site will include functions and quality’s seen in their research, they feel it is state of the art for City government websites. Rouse stated tonight they are giving Council a glimpse of what the site could look like. They have taken three preliminary designs and based their preferred design on this presentation. They reviewed the navigation plans and links which are all subject to change. The goal is to get the user to their place of function, within one or two clicks. Holzman reviewed the design development of the website. Council gave input and agreed they want the website to be user friendly for the public. It was suggested to invite different people from the community to view the final website design, before it goes live. Holzman hopes to have the website ready for review in January.

IV PUBLIC HEARINGS 1. Ordinance 2047 - Use of Fireworks within the City Mayor Blackburn reopened the public hearing at 6:50 p.m. Ordinance 2047 was reviewed by the City Council on November 12. Council directed staff to revise the language in the Ordinance to read in a format that is permissive, rather than prohibitive in the wording of the dates. The attached Ordinance with suggested changes was rewritten to reflect this requested change. Ordinance 2047 was amended to restrict the use of legal fireworks from July 15th until November 15th each year or prohibited during any period in which there is a fire emergency or burn ban declared by the Hood River Fire Chief. Kearns was present to answer questions.

Motion: I move to approve Ordinance 2047 with the revisions to Chapter 9.36 and have its first and second reading by title only during tonight’s Regular Meeting under City Recorder.

First: McBride Second: Cornelison Discussion: None Vote: Motion passed

Ayes: Blackburn, McBride, Zanmiller, Johnson, Cornelison, Brun, Saunders Nays: None

Abstentions: None Excused: None

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Mayor Blackburn adjourned the public hearing at 6:53 p.m.

WORK SESSION V OPEN WORK SESSION – 6:53 p.m. VI AGENDA ADDITIONS OR CORRECTIONS – Fuller removed Discussion Item No. 2, Jim Winterbottom was unable to attend the meeting. The item will be rescheduled. VII CITY MANAGER UPDATE

1. Chamber Board Meeting Fuller attended the Chamber Board meeting retreat several weeks ago. At the meeting, they had a high level discussion about the goals for the organization. There will be a follow up meeting on December 19, to discuss strategies for meeting those goals. 2. Hood River County Emergency Management Fuller had a meeting last week with Hood River County Emergency Management. They are interested in collaborating further with the City. They will be working on an orientation to the EOC for City employees.

VIII DISCUSSION ITEMS

1. Service Rate Discussion – Jim Winterbottom, Hood River Garbage This item was removed from the agenda and will be rescheduled for a later date. Councilor Brun requested staff to take back several questions she had for Winterbottom regarding the annual public education requirement, which is a part of the agreement between Hood River Garbage and the City. She asked that Winterbottom follow up when he comes before Council after the New Year. Councilor Zanmiller suggested that the Waste Working Group meet before Winterbottom presents to Council, to come up with some options as opposed to having each Councilor giving Winterbottom different ideas. Fuller stated Winterbottom can prepare to educate Council about the recycling market, what they are doing and how it may or may not impact a need for a rate increase. She suggested starting with that information. Council agreed.

2. Comprehensive Utility Rate & SDC Study Discussion – Will Norris Norris stated there is a contact award for the Comprehensive Utility Rate analysis and SDC Study. This project is a part of the FY18-19 budget and the scope of the RFP for this project was brought to the City Council last July. The three primary reasons for this are Expiration of Prior Utility Rate Plan, Housing Affordability City Council Goal and New Stormwater Management Plan. It will be ready for adoption very soon. The RFP only received one response from FCS Group. FCS Group is very qualified and known to the City. City staff fees that is sufficient enough to have one proposal. They have entered into contract negotiations. The recommended rate study is before Council.

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Norris reviewed costs. The project budget is $100,000, portions of which are located in the Water Fund, Sewer Fund, Stormwater Fund, and General Fund. The staff recommended study components equal a total project cost of $104,195. Budgeted contingency appropriation is available for the City Council to choose any combination of study components.

Base Utility Rate Study $ 83,565 Recommended to Include: Add’l Cost Stormwater SDC $

6,400 Draft SDC Ordinances 2,200 Rate Assistance Program Redesign 3,715 CET revenue allocation 3,715 Video conferences (2) to review work 4,600

Recommended Project Cost $ 104,195

Recommended to Exclude: Add’l Cost Water SDC $ 6,400 Wastewater SDC 6,400 SDC mitigation (ex. deferring charges until occupancy)

3,715

Implementation Guidance (ex. forms and procedures)

4,240

Facilitated Public Outreach 4,690 Advanced Design Analysis (ex. base vs. volume charges)

3,985

Total Possible Project Cost $ 133,625

Staff received questions from Council and discussed. Councilor McBride requested the excluded items be added to the Goal Setting list to be

discussed; should or shouldn’t they be prioritized. Fuller stated assuming the City can add the recommended to exclude at a later date to the contract. Staff will need to check with FCS Group.

Norris stated the hope is the City will not have to spend this amount of money every five

years. Staff is hoping to get this project done right the first time, it will then be within staff’s expertise to make adjustments on an annual or biannual bases.

Arthur Babitz, Hood River, OR – He stated there are Planning Commission issues that

are about to come before Council which is the ADU Report. SDC’s do come up on a regular basis at Planning Commission. They don’t have any role but they do pass along recommendations. The Planning Commission has passed along a recommendation that Council look at changing the SDC methodology specifically with respect to how SDC’s are calculated for ADU’s. The broader subject of utility oversite, he has been waiting for the utility subject to come up on the Councils agenda. It is one of the most important

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things Council does. If you look at it by hour or by impact, utility oversite is fundamental. If it gets turned off, everyone will see how important it is compared to all other things Council works on. On this particular subject, he encouraged Council to take it very serious. This is something that is long overdue, don’t just get a report and put it on the shelf. Get the most completed report the City can get. He has spoken to Norris several times and reviewed the RFP when it was being drafted. He feels it is in very good hands, but it is Councils responsibility to oversee the massive utility system. This should be high on Councils list, that is considered a top fundamental responsibility. When he was on Council he learned very quickly the seriousness of this issue.

Motion: I move to authorize the City Manager to enter into an agreement with FCS

Group in the amount of 104,195 with an additional 10% project contingency.

First: Cornelison Second: Johnson Discussion: Councilor Zanmiller wanted to ensure staff has the bandwidth to take on

this task. Fuller responded, yes this was something planned that was started in 2018. This project was included when the year was planned. Councilor Saunders agreed the excluded items should be discussed at Goal Setting. Councilor McBride agreed.

Vote: Motion passed Ayes: Blackburn, McBride, Zanmiller, Johnson, Cornelison, Brun, Saunders Nays: None


IX ADJOURN WORK SESSION – 7:48 p.m.

REGULAR COUNCIL MEETING I OPEN REGULAR COUNCIL MEETING – 7:48 p.m. II AGENDA ADDITIONS OR CORRECTIONS – addition to the Consent Agenda,

approval of Comprehensive Utility Rate & SDC Study Discussion. III CONSENT AGENDA 1. City Council & Planning Commission Joint Meeting Minutes – October 10, 2018 2. Comprehensive Utility Rate & SDC Study Discussion Motion: To approve the Consent Agenda as amended. First: Saunders Second: Cornelison Discussion: None Vote: Motion passed

Ayes: Blackburn, McBride, Zanmiller, Johnson, Cornelison, Brun, Saunders

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Nays: None Abstentions: None Excused: None


1. Announcements Lago reported the holiday parade and tree lighting event is scheduled for December 7 at 6pm. 2. Planning Director Update Babitz noted Counihan will be leaving the Planning Commission at the end of the year. He asked Council to help with the recruitment efforts.

B. City Recorder

1. Reading of Ordinance 2047 (Fireworks) for the first/second time by title only

Motion: To read Ordinance 2047 for the first and second time First: McBride Second: Cornelison Discussion: None Vote: Motion passed (roll called)

Ayes: Blackburn, McBride, Zanmiller, Johnson, Cornelison, Brun, Saunders Nays: None


Gray read the ordinance by title only. The Mayor announced that Ordinance 2047 had passed its first reading and second reading and would become law in 30 days.

V REPORT OF COMMITTEES

1. Visitor Advisory Committee – Blackburn/Cornelison 2. Mid-Columbia Economic Development District – Zanmiller

VI MAYOR 1. Port of Hood River Recommendation to Reappoint David Meriwether to the Urban Renewal Agency. Mayor Blackburn reappointed Meriwether. Mayor Blackburn will be absent at the next Council meeting, December 10.

VII COUNCIL CALL Councilor Zanmiller will be absent at the next Council meeting, December 10.

Councilor Saunders asked Council if they agree to have her meet with members of staff to look at process improvement for advertising, interviewing and filling Planning Commissioner vacancy(s). Council agreed. Councilor McBride agreed to participate.

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VIII EXECUTIVE SESSION – 8:04pm – 9:05pm

Oregon Revised Statute 192.660 1 (h) To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed.

IX ADJOURN – Adjourned by unanimous consent at 9:05 p.m. ______________________________ Paul Blackburn, Mayor _____________________________ Jennifer Gray, City Recorder Approved by City Council on

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City of Hood River City Council Work Session December 10, 2018 Council: Kate McBride, Susan Johnson, Peter Cornelison, Becky Brun, Megan

Saunders Staff: City Manager Rachael Fuller, City Attorney Dan Kearns, Finance

Director/ACM Will Norris, Public Works Director Mark Lago, Planning Director Dustin Nilsen, Sr. Planner Kevin Liburdy, City Recorder Jennifer Gray

Absent: Mayor Paul Blackburn, Mark Zanmiller I CALL TO ORDER – Cell Phone Reminder & Pledge of Allegiance – 602 p.m.

RECESS TO CONSIDER URBAN RENEWAL AGENDA – 6:02pm – 7:04pm

Key to the City Presentation Councilor Brun, Councilor Johnson

and Councilor Cornelison II BUSINESS FROM THE AUDIENCE

Arthur Babitz, Hood River, OR – he thanked Councilor Brun, Councilor Johnson and Councilor Cornelison for their serve to the City of Hood River and community.

WORK SESSION

III OPEN WORK SESSION – 4:11 p.m. IV AGENDA ADDITIONS OR CORRECTIONS – none V CITY MANAGER UPDATE 1. Free Downtown parking dates, December 10-25 Fuller reminded Council there is free parking in the downtown area December 10-25. 2. Hood River Farmers Market - SNAP Match Program, Will Norris

At the last City Council meeting, Council asked Norris to bring back what the retail value would be for the Hood River Farmers Market if the parking lot and special event permit fees were not discounted or waived. He confirmed the cost would be around $9,000. The Farmers Market received a 50% discount two years ago on costs and last year Council agreed to waive the fees entirely to allow the money to be put towards the SNAP Match Program.

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3. Council Meeting Schedule Council retreat, January 12, 2019 Next Council Meeting, January 14, 2019

VI DISCUSSION ITEMS

1. Downtown Hood River Parking Study – Consultant Selection, Dustin Nilsen Evaluation of downtown parking issues was identified as a 2018 Council Goal. The purpose of the project is to identify the current parking supply, to evaluate the need for additional parking and to review various alternatives to meet the need. Based upon Council action, and through the City’s Ad-Hoc committee, a qualifications-based Request for Proposals (RFP) was issued and responding firms were interviewed. The committee found consensus with the preferred firm, Rick Williams Consulting, who has submitted a cost proposal for $79,625, which is within amount budgeted for the project. Upon approval, staff will prepare and execute a contract for services for Council consideration.

Motion: I move to approve the selection of Rick Williams Consulting and authorize

the City manager to execute a contract for services. First: Saunders Second: Johnson Discussion: None Vote: Motion passed

Ayes: McBride, Johnson, Cornelison, Brun, Saunders Nays: None

Abstentions: None Excused: Blackburn, Zanmiller 2. Transferring County Roads to the City, Mark Lago This order transfers County roads to the City that run through recently annexed property. Although the property annexations have already occurred, a separate action is required for the County to annex roads and for the City to accept such transfers. This is a clean-up action. Attached is a copy of Order No.18-003 by the Hood River County Commissioners offering jurisdiction over portions of Belmont, Park Place, St Charles Place, Brookside, Westcliff and Foster to the City of Hood River. In accordance with ORS 373.270 it’s now up to the City to consider accepting jurisdiction over said road portions. Belmont and Brookside Drive have both been overlaid within the last five years and are in very good condition. Westcliff was maintained by Oregon Department of Transportation before it was transferred to the County and the road was chip-sealed last year. It is in good condition because it does not see high volumes of traffic. St. Charles Place and Park Place Loop have been chip-sealed with the last three years and are in good condition. Foster Court Road is in good to fair condition but does not have high volumes of traffic.

Motion: I move that on tonight’s consent agenda we approve the Resolution 2018-20 accepting transfer of jurisdiction for certain public road segments from Hood River County (Attachment A).

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First: Saunders Second: Cornelison Discussion: None Vote: Motion passed


Abstentions: None Excused: Blackburn, Zanmiller 3. Award Professional Service Contract for Final Design of Ultra-Violet Light (UV)

Disinfection System upgrade at the Waste Water Treatment Plant (WWTP), Mark Lago The Ultra-Violet light (UV) system is used for disinfection at the Waste Water Treatment Plant (WWTP). This is a physical process that instantaneously neutralizes microorganisms as they pass by ultraviolet lamps submerged in the effluent water. The process adds nothing to the water except UV Light, therefore, has no impact on the chemical composition of the water. After this process, the effluent water is sent down the outfall pipe then into the Columbia River. The existing UV Disinfection equipment was installed in 1997 and was retrofit into the plant’s old chlorine contact chamber. Disinfection redundancy is provided by the remaining portion of the chlorine contact chamber and hypochlorite injection system. The existing system suffers from frequent downtime as a result from malfunctions and the weekly need to dewater the UV channel in order to remove an accumulation of algae. The algae accumulation originates from the secondary clarifier weirs immediately upstream, which also require weekly cleaning. On July 17, 2017, a RFP was advertised and on August 16, 2017 the City Council authorized the Director of Public Works to enter into a professional contract negotiation with Brown and Caldwell. First step was to conduct a Preliminary Design Report which was completed in August 2018. The next step is to perform a final design to upgrade the UV system. The City Engineer and the Director of Public Works have been through several iterations of the final design and construction management scope as well as budget with Brown and Caldwell (see Attachment A and B in the meeting packet).

Motion: I move that on tonight’s consent agenda we authorize City Manager to enter into a professional service contract with Brown and Caldwell for final design and construction management of the Ultra-Violet Light Disinfection System upgrade at the Waste Water Treatment Plant in the amount of $381,263 with an additional 10% contingency.

First: Saunders Second: Brun Discussion: None Vote: Motion passed


Abstentions: None Excused: Blackburn, Zanmiller

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VII ADJOURN WORK SESSION – 7:26 p.m.

REGULAR COUNCIL MEETING I OPEN REGULAR COUNCIL MEETING – 7:26 p.m. II AGENDA ADDITIONS OR CORRECTIONS

Additions to the Consent Agenda; Downtown Hood River Parking Study – Consultant Selection, Transferring County Roads to the City and Award Professional Service Contract for Final Design of Ultra-Violet Light (UV) Disinfection System upgrade at the Waste Water Treatment Plant (WWTP)

III CONSENT AGENDA

1. Council Meeting Minutes – November 13, 2018 2. Official Abstracts for the City of Hood River for the Election Held on November 6, 2018. (Resolution 2018-19)

3. Downtown Hood River Parking Study – Consultant Selection 4. Transferring County Roads to the City 5. Award Professional Service Contract for Final Design of Ultra-Violet Light (UV)

Disinfection System upgrade at the Waste Water Treatment Plant (WWTP) Motion: To approve the Consent Agenda as amended. First: Saunders Second: Cornelison Discussion: None Vote: Motion passed


Abstentions: None Excused: Blackburn, Zanmiller


1. Administrative Reports - Development Issues Log

2. Announcements 3. Planning Director Update V MAYOR VI COUNCIL CALL VII ADJOURN – Adjourned by unanimous consent at 7:38 p.m.

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______________________________ Paul Blackburn, Mayor _____________________________ Jennifer Gray, City Recorder Approved by City Council on

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CITY COUNCIL AGENDA ITEM COVER SHEET Meeting Date: January 14, 2019 To: Honorable Mayor and Members of the City Council From: Jennifer Gray, City Recorder Subject: Annual Renewal for Taxi Cab Business Permits Background: Every year taxicab companies in the City are required to renew licenses for the business and drivers by January 15. The license applications are processed through the Police Department for background checks, motor vehicle inspections, and the City Recorder for insurance requirements and payment of fees. HRMC Chapter 5.20 regarding Taxicabs states that the City Council, upon receiving the report, shall approve or disapprove the request for a taxicab business license. The reasons for denial would be: posing a reasonable hazard to the public health, safety and welfare of the citizens of the City, prior criminal convictions, or other reasons the Council deems proper. Hood River Taxi (new business owner, Shelley Zeman) Designated Driver (Jason Peterson) and Pedicab (owner Matthew Barmann) have processed their required paperwork and completed fingerprinting through the State. All drivers have completed their paperwork and fingerprinting. They are not requesting a taxi rate increase at this time. The last increase was approved in 2012 (Resolution 2012-12). Staff Recommendation: To approve the business license permits for Hood River Taxi and Pedi cab as a part of tonight’s consent agenda. Suggested Motion: No motion needed – item is on the consent agenda for approval. Motion to approve the consent agenda will suffice. Alternatives: n/a Fiscal Impact: n/a Environmental Impact: n/a Attachments: n/a

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CITY COUNCIL AGENDA ITEM COVER SHEET Meeting Date: January 14th, 2019 To: City Council From: Dustin Nilsen, Planning Director Subject: Final plat approval of Mountain Vista Phase IV Subdivision Background: The Mountain Vista Phase IV Subdivision was reviewed and approved by Hood River Planning as Planning File Number 2013-29, consists of 25 lots, and represents the final Phase of Mount Vista Subdivision. There will be one new street (extension of East Second) to be dedicated to the City of Hood River along with a number of Open Space Tracts and Easements dedicated for public access. Section 16.08.040 of the City of Hood River Municipal Code requires the Mayor and Board of Commissioners to sign the final plat. The Planning Department and Public Works have reviewed the plat and obtained the necessary bonds for public improvements. The County Surveyor has also reviewed the plat and has approved and signed the plat. After the City’s approval, the Board of County Commissioners will review the plat within 60 days. Recommendation: Authorization for the Mayor to sign the final plat for Phase IV of the Mountain Vistas Subdivision as part of the consent agenda in tonight’s meeting. Alternatives: Request additional information. Fiscal Impact: None Attachments: Mountain Vista Phase IV Subdivision Plat

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URBAN RENEWAL AGENDA ITEM COVER SHEET

Meeting Date: January 14, 2019

To: Honorable Mayor and Hood River City Council

From: Will Norris, Finance Dir. / Asst. City Manager

Subject: Acceptance of the Urban Renewal Agency Annual Statement

Discussion: Separate from the annual audit, ORS 457.460 prescribes a shortened annual financial statement that Urban Renewal Agencies must file with the government body of their municipality. The annual statement for the Urban Renewal Agency is attached to this report and was also posted to the City’s website at ci.hood-river.or.us/FinancialReports.

Staff Recommendation: Acknowledge receipt of the Urban Renewal Agency annual financial statement.

Proposed Motion: “I move that the City Council receive the Urban Renewal Agency annual financial statement”

Attachments Annual Financial Statement

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Page 1 of 3

URBAN RENEWAL AGENCY OF THE CITY OF HOOD RIVER ANNUAL STATEMENT

January, 2019 Each year, urban renewal agencies in Oregon are required to prepare an annual statement summarizing certain financial information, which is then filed with the governing body of the municipality (ORS 457.460). This document is in addition to other audit and budget reporting requirements. Property taxes are used by urban renewal agencies to pay for capital projects that improve urban renewal areas. In Oregon, there are two different processes for calculating property taxes for urban renewal. The first is the “division of tax” process. Under this process, overall property taxes remain the same. However, some property taxes that would have been receipted by the taxing districts (for example, a city or a county) are paid over to the urban renewal agency instead. Property owners are often confused when reading their tax statements because the amount distributed from the division of tax process to the agency is shown as a separate amount, even though it is not an additional tax. The second process is an “urban renewal special levy.” Only certain urban renewal plans are eligible for this funding (specifically plans that were adopted prior to December 6, 1996). The special levy was created in order to protect existing plans from losing revenue when Measure 50 was enacted. The special levy is not required; it is optional. If approved, it becomes an additional tax that is billed to all taxpayers in the city or county that established the plan. The Urban Renewal Agency of the City of Hood River has three plans; the Hood River Heights Plan (adopted in 2011), the Hood River Waterfront Plan (adopted in 2008) and the Columbia Cascade Plan (adopted in 1987). Since both the Heights and Waterfront Plans were created after December 6, 1996, they will receive property taxes from the division of tax process only. The Columbia Cascade Plan is a protected “Option 1” plan and is eligible to receive additional property tax funding by approving an optional special levy. However, the Columbia Cascade Plan did not assess the special levy this year, so all three plans will receive property tax funding based on the division of tax process only.

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Page 2 of 3

Narrative Report on Last Year’s Activities and Next Year’s Planned Activities FY 2017/18 In FY 2017/18, the Agency received just under $1.7 million in property taxes that, along with existing reserves, were used to repay debt from prior agency projects. Actual results for FY 2017/18 were as follows:

FY 2018/19 In FY 2018/19, the Agency estimates to receive approximately $1.8 million in property taxes. The Waterfront URA will begin repaying a $469,000 loan for odor control improvements to the Waste Water Treatment Plant and evaluate potential investment in the development of Lot 1. The Heights District will begin work on an implementation plan for community project priorities identified in a series of community meetings and evens in 2017 and 2018. The implementation plan is expected to include 30% engineered designs suitable for issuing solicitations for construction documents. The Columbia Cascade Plan is nearing the end of its expected lifespan. The district’s tax increment will be likely be returned to the tax rolls in the next two years. In the interim, district funds are being held in anticipation of the City’s downtown parking study and any infrastructure investments it may recommend. The budget for FY 2018/19 includes the following:

General Fund

Columbia

Cascades Plan

Waterfront

Plan Heights Plan

Resources

Beginning Fund Balance 11,516 1,575,373 139,518 371,425

Tax Increment Revenues - 1,033,810 467,759 175,637

Transfers In 47,460 - - -

Other 592 100,553 472,108 7,335

Total Resources 59,568 2,709,736 1,079,385 554,397

Requirements

Materials & Services 7,271 70,362 519,732 56,170

Capital Outlay - - - -

Debt Service - 420,074 341,462 -

Transfers Out - 15,820 15,820 15,820

Total Requirements 7,271 506,256 877,014 71,990

Ending Fund Balance 52,297 2,203,480 202,371 482,407

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Page 3 of 3

Division of Tax Process The division of taxes process results in some property taxes that would have been received by the taxing districts that levy property taxes within the urban renewal area (for example, Hood River County or the City of Hood River) being paid over to the Agency instead. The taxing districts “forego” a share of the property tax income during the life of an urban renewal plan so that the urban renewal agencies can carry out activities that increase future property values. The table below shows the property taxes raised in FY 2017/18 for the Urban Renewal Agency of the City of Hood River from the permanent rate levies of each of the taxing districts that levies property taxes within the urban renewal area.

General Fund

Columbia

Cascades Plan

Waterfront

Plan Heights Plan

Resources

Beginning Fund Balance 12,475 2,239,918 183,418 482,800

Tax Increment Revenues - 1,099,441 514,001 194,429

Transfers In 15,000 - - -

Other 230 105,661 3,393 7,988

Total Resources 27,705 3,445,020 700,812 685,217

Requirements

Materials & Services 11,800 123,000 94,000 112,000

Capital Outlay - - - -

Debt Service - 419,964 97,468 -

Transfers Out - 5,000 5,000 5,000

Contingency 4,500 2,500,000 450,000 450,000

Total Requirements 16,300 3,047,964 646,468 567,000

Unappr. Ending Fund Balance 11,405 397,056 54,344 118,217

Billing Rate

per $1,000

Incremental

Assessed Value

Division of Tax

for Urban

Renewal

Hood River County 1.41710$ 154,512,470$ 218,960$

911 Communications District 0.56440 154,512,470 87,207

City of Hood River 2.81120 154,512,470 434,365

Port of Hood River 0.03320 154,512,470 5,130

Hood River Parks & Recreation District 0.34980 154,512,470 54,048

Hood River County Transit District 0.07230 154,512,470 11,171

Hood River County Library District 0.39000 154,512,470 60,260

Columbia Gorge Community College 0.27030 154,512,470 41,765

Columbia Gorge Educational School District 0.46780 154,512,470 72,281

Hood River County School District 4.81190 154,512,470 743,499

Total 1,728,686$

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Hood River, ORThis report was generated on 1/2/2019 1:04:18 PM

Hood River Fire Department

Major Incident Types by Month for Date RangeStart Date: 12/01/2018 | End Date: 12/31/2018

INCIDENT TYPE DEC TOTALFalse Alarm & False Call 2 2

Fire 4 4

Good Intent Call 7 7

Hazardous Condition (No Fire) 1 1

Overpressure Rupture, Explosion, Overheat(no fire) 1 1

Rescue & Emergency Medical Service Incident 130 130

Service Call 8 8

Total 153 153

Doc Id: 495emergencyreporting.com

Only REVIEWED incidents included

Page # 1

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Incident Statistics

Start Date: 12/01/2018 | End Date: 12/31/2018

INCIDENT COUNT

INCIDENT TYPE # INCIDENTSEMS 130

FIRE 23

TOTAL 153

TOTAL TRANSPORTS (N2 and N3)

APPARATUS # of APPARATUS TRANSPORTS

# of PATIENT TRANSPORTS TOTAL # of PATIENT CONTACTS

0 0 0 0

M-1 79 92 94

M-2 6 8 8

M-3 26 26 26

TOTAL 111 126 128

PRE-INCIDENT VALUE LOSSES

$0.00 $0.00

CO CHECKS

TOTAL

MUTUAL AID

Aid Type TotalAid Given 4

OVERLAPPING CALLS

# OVERLAPPING % OVERLAPPING

34 22.22

LIGHTS AND SIREN - AVERAGE RESPONSE TIME (Dispatch to Arrival)

Station EMS FIRE

Hood River Station 0:06:54 0:14:25

AVERAGE FOR ALL CALLS 0:07:30

LIGHTS AND SIREN - AVERAGE TURNOUT TIME (Dispatch to Enroute)

Station EMS FIRE

Hood River Station 0:02:30 0:01:27

AVERAGE FOR ALL CALLS 0:02:25

AGENCY AVERAGE TIME ON SCENE (MM:SS)Hood River Fire Department 24:23


Only Reviewed Incidents included. CO Checks only includes Incident Types: 424, 736 and 734. # Apparatus Transports = # of incidents where apparatus transported. # Patient Transports = # of PCR with disposition "Treated, Transported by EMS". # Patient Contacts = # of PCR contacted by apparatus. This report now returns both NEMSIS 2 & 3 data as appropriate. Page # 1 of 138



Breakdown by Major Incident Types for Date Range

MAJOR INCIDENT TYPE # INCIDENTS % of TOTALFires 4 2.61%

Overpressure rupture, explosion, overheat - no fire 1 0.65%

Rescue & Emergency Medical Service 130 84.97%

Hazardous Condition (No Fire) 1 0.65%

Service Call 8 5.23%

Good Intent Call 7 4.58%

False Alarm & False Call 2 1.31%

TOTAL 153 100.00%

Zone(s): All Zones | Start Date: 12/01/2018 | End Date: 12/31/2018


Only REVIEWED incidents included. Summary results for a major incident type are not displayed if the count is zero.

Page # 1 of 239

Detailed Breakdown by Incident Type

INCIDENT TYPE # INCIDENTS % of TOTAL111 - Building fire 3 1.96%131 - Passenger vehicle fire 1 0.65%241 - Munitions or bomb explosion (no fire) 1 0.65%311 - Medical assist, assist EMS crew 1 0.65%321 - EMS call, excluding vehicle accident with injury 124 81.05%322 - Motor vehicle accident with injuries 4 2.61%324 - Motor vehicle accident with no injuries. 1 0.65%423 - Refrigeration leak 1 0.65%510 - Person in distress, other 1 0.65%550 - Public service assistance, other 6 3.92%554 - Assist invalid 1 0.65%611 - Dispatched & cancelled en route 6 3.92%622 - No incident found on arrival at dispatch address 1 0.65%700 - False alarm or false call, other 1 0.65%745 - Alarm system activation, no fire - unintentional 1 0.65%

TOTAL INCIDENTS: 153 100.00%


Only REVIEWED incidents included. Summary results for a major incident type are not displayed if the count is zero.

Page # 2 of 240



Incident Type Count per Zone for Date Range

Start Date: 12/01/2018 | End Date: 12/31/2018

ZONES INCIDENT TYPE COUNT

00 - PHRMH Transfer

321 - EMS call, excluding vehicle accident with injury 28

Total Incidents for 00 - PHRMH Transfer: 28

01 - Hood River City

131 - Passenger vehicle fire 1

241 - Munitions or bomb explosion (no fire) 1


322 - Motor vehicle accident with injuries 2

324 - Motor vehicle accident with no injuries. 1

423 - Refrigeration leak 1

510 - Person in distress, other 1

550 - Public service assistance, other 6

554 - Assist invalid 1

611 - Dispatched & cancelled en route 4

745 - Alarm system activation, no fire - unintentional 1

Total Incidents for 01 - Hood River City: 82

03 - Odell Fire District


Total Incidents for 03 - Odell Fire District: 8

04 - Parkdale RFPD

111 - Building fire 3


Zone information is defined on the Basic Info 3 screen of an incident. Only REVIEWED incidents included.

Page # 1 41

ZONES INCIDENT TYPE COUNT

311 - Medical assist, assist EMS crew 1


Total Incidents for 04 - Parkdale RFPD: 5

05 - Westside Fire District



700 - False alarm or false call, other 1

Total Incidents for 05 - Westside Fire District: 19

06 - Pine Grove Fire District



Total Incidents for 06 - Pine Grove Fire District: 4

08 - Mosier RFPD



Total Incidents for 08 - Mosier RFPD: 3

09 - Cascade Locks City FD


622 - No incident found on arrival at dispatch address 1

Total Incidents for 09 - Cascade Locks City FD: 2

13 - Other (Portland, Wa, etc.)



Total Incidents for 13 - Other (Portland, Wa, etc.): 2

Total Count for all Zone: 153


Zone information is defined on the Basic Info 3 screen of an incident. Only REVIEWED incidents included.

Page # 2 42

211 2nd St

Physical Addr – 1200 18th St

Hood River,OR 97031

541-387-5202

THE CITY OF HOOD RIVER

Permits Issued

[email protected]

12/1/2018 through 12/31/2018

Includes all valuations

Record Types Selected: -All-

Commercial Mechanical

413-18-000148-MECH $234.90 $21,193.00Issued: Fees: Valuation:12/28/18

1027 INDUSTRIAL ST, HOOD RIVER, OR 97031 03N10E25CB00400Address: Parcel:

Owner: SAMO, L.L.C.

Licensed Prof: A & E HEATING & AIR INC

Category of Construction: Commercial Type of Work: Tenant Improvement

Work Description: Tenant improvement in an existing industrial building for a new F-1 marijuana extraction facility. base don the records search

previous tenant was F-1 commercial bakery per permit #03-0216


102 STATE ST, HOOD RIVER, OR 97031 03N10E25DC03900Address: Parcel:

Owner: 102 STATE STREET, LLC


Category of Construction: Commercial Type of Work: Alteration

Work Description: RE-DUCT AND RE-HANG EXISTING GAS FURNACES AND NEW GAS FURNACE AND A/C - ORANGE PDX #345


13 RAILROAD AVE, HOOD RIVER, OR 97031 03N10E25DC07100Address: Parcel:

Owner: GLISAN PROFESSIONAL BUILDING, LLC


Category of Construction: Commercial Type of Work: Alteration

Work Description: SINGLE ZONE MINI-SPLIT SYSTEM AND GAS FURNACE INSTALLED


33 NICHOLS PKWY, HOOD RIVER, OR 97031 03N10E25DB00101Address: Parcel:

Owner: NICHOLS OFFICE LLC

Licensed Prof: DEVCO MECHANICAL INC

Category of Construction: Commercial Type of Work: New

Work Description: Natural Gas Piping


1010 12TH ST, HOOD RIVER, OR 97031 03N10E35AD01800Address: Parcel:

Page 1 of 81/3/19 C:\myReports/reports//production/01 STANDARD

REPORTS/std_Permits_Issued_v3_pr.rpt43

Permits Issued: Page 2 of 8

Commercial Mechanical


Owner: 1010 12TH STREET, LLC


Category of Construction: Commercial Type of Work: Replacement

Work Description: REPLACEMENT OF SINGLE ZONE MINI-SPLIT SYSTEM SPORTMAN BARBER SHOP #357

$1,018.98 $86,793.005 permits issued Commercial Mechanical




Commercial Structural

413-18-000147-STR $2,313.33 $7,080.00Issued: Fees: Valuation:12/28/18

1027 INDUSTRIAL ST, HOOD RIVER, OR 97031 03N10E25CB00400Address: Parcel:

Owner: SAMO, L.L.C.

Licensed Prof: SCOTT SORENSEN CONSTRUCTION INC

Category of Construction: Commercial Type of Work: Tenant Improvement

Work Description: Tenant improvement in an existing industrial building for a new F-1 marijuana extraction facility. base don the records search

previous tenant was F-1 commercial bakery per permit #03-0216

413-18-000396-STR $311.47 $6,500.00Issued: Fees: Valuation:12/7/18

101 1ST ST N, HOOD RIVER, OR 97031 03N10E25DB00400Address: Parcel:

Owner: HATTENHAUER ENTERPRISE CO. #2, LLC

Licensed Prof: EAGLE SIGNS LLC

Category of Construction: Sign Type of Work: Replacement

Work Description: Install new sign cabinet on existing poles and install (3) signs on canopy


2827 CASCADE AVE, HOOD RIVER, OR 97031 03N10E26CC00800Address: Parcel:

Owner: BARAJAS, JUAN CARLOS 66.6% ET AL

Licensed Prof: PATRIOT FIRE PROTECTION INC

Category of Construction: Commercial Type of Work: New

Work Description: Install sprinkler system new restaurant starting inside building.


33 NICHOLS PKWY, HOOD RIVER, OR 97031 03N10E25DB00101Address: Parcel:

Owner: NICHOLS OFFICE LLC

Licensed Prof: GB MANCHESTER INC A CORPORATION OF WASHINGTON

Category of Construction: Commercial Type of Work: Replacement

Work Description: Fire alarm addition for Nichols Landing 1st floor Kobe Hibachi TI

$3,804.19 $37,667.004 permits issued Commercial Structural




Residential Mechanical

413-18-000293-MECH $110.88 $0.00Issued: Fees: Valuation:12/10/18

1617 STELLA LN, HOOD RIVER, OR 97031 3N10E35CB00222Address: Parcel:

Owner: MARCHESI, FRANCO

Licensed Prof: MICHAEL KITTS HOMES INC

Category of Construction: Single Family Dwelling Type of Work: New

Work Description: New SFD








137 SHERMAN, HOOD RIVER, OR 97031 03N10E36AB03000Address: Parcel:

Owner: MC KINNEY, DAVID R

Licensed Prof: FREDERICK MIKE SANDOZ CONSTRUCTION LLC

Category of Construction: Single Family Dwelling Type of Work: Other

Work Description: installing a natural gas stove


908 21ST ST, HOOD RIVER, OR 97031 03N10E35AC02700Address: Parcel:

Owner: JENELLE DIANE MCCLEARY AND JEREMY SCOTT MCCLEARY

Licensed Prof: BUSTOS CONSTRUCTION INC

Category of Construction: Single Family Dwelling Type of Work: Alteration

Work Description: Exhaust fan in bathroom & laundry room


914 5TH ST, HOOD RIVER, OR 97031 03N10E36BD02800Address: Parcel:

Owner: SAGER, DANIEL ET UX ET AL

Licensed Prof: SEE PROPERTY OWNER INFORMATION


Work Description: New duplex






1322 COLUMBIA, HOOD RIVER, OR 97031 03N10E26DD00900Address: Parcel:

Owner: BONDURANT, JAMES R & CAROLYN M TRS



Work Description: Remodel - New bath fan


1731 3RD ST, HOOD RIVER, OR 97031 03N10E36CD09464Address: Parcel:

Owner: CURTIS HOMES, LLC

Licensed Prof: ALPINE PLUMBING AND MECHANICAL LLC


Work Description: new 4 bath house with hydronic heat at base level


207 E EUGENE ST, HOOD RIVER, OR 97031 03N10E36AB07000Address: Parcel:

Owner: IKATERE LLC

Licensed Prof: BALANCED ENERGY SOLUTIONS LLC


Work Description: Hydronic hot water system


211 E EUGENE ST, HOOD RIVER, OR 97031 03N10E36AB07000Address: Parcel:

Owner: IKATERE LLC

Licensed Prof: BALANCED ENERGY SOLUTIONS LLC


Work Description: Hydronic hot water system


2363 JUNE ST, HOOD RIVER, OR 97031 03N10E35BD00201Address: Parcel:

Owner: PATTON, SANDRA M TRUSTEE ET AL


Category of Construction: Single Family Dwelling Type of Work: Replacement

Work Description: REMOVE AND REPLACE GAS FURNACE






1204 17TH ST, HOOD RIVER, OR 97031 03N10E35AD04600Address: Parcel:

Owner: EPPERSON, KIMBERLEY J


Category of Construction: Single Family Dwelling Type of Work: Replacement

Work Description: A/C AND FURNACE REPLACEMENT, XR13 AND S9V2


1006 SHERMAN, HOOD RIVER, OR 97031 03N10E36BB05800Address: Parcel:

Owner: CLAIR, JAMES C & DEBRA A

Licensed Prof: TRUE GORGE ARTISANS LLC


Work Description: Install wood stove


410 9TH, HOOD RIVER, OR 97031 03N10E36BB03700Address: Parcel:

Owner: EDGINTON, JENNA



Work Description: Install gas stove with piping


15 N 18TH ST, HOOD RIVER, OR 97031 03N10E26DC05300Address: Parcel:

Owner: SHERRERD, JOHN J.F. JR TRUSTEE



Work Description: Install gas fireplace


2324 MAY, HOOD RIVER, OR 97031 03N10E35BA02509Address: Parcel:

Owner: ANDERSON, LEIGH C & LEANNE P



Work Description: Run gas line




$908.32 $39,007.0015 permits issued Residential Mechanical

Residential Structural














908 21ST ST, HOOD RIVER, OR 97031 03N10E35AC02700Address: Parcel:

Owner: JENELLE DIANE MCCLEARY AND JEREMY SCOTT MCCLEARY

Licensed Prof: BUSTOS CONSTRUCTION INC


Work Description: Wall off previously converted garage into bedroom, laundry room and bathroom, close up exterior rear door, install window in

new bath.


1322 COLUMBIA, HOOD RIVER, OR 97031 03N10E26DD00900Address: Parcel:

Owner: BONDURANT, JAMES R & CAROLYN M TRS



Work Description: Remodel of laundry room - adding toilet and shower

$19,322.14 $356,699.004 permits issued Residential Structural




28 permits issued $520,166.00$25,053.63



Development Team Agenda - Last Update: 1/09/2019Project Date

AddedProblem/Issue PIC Next Proposed action

Pre-application conferences: On-going 17-59 HRB Investments SUB Pre-App (prep summary); 18-09 Columbia Cascade Housing SPR Pre-App (prep summary); 18-19 Tanner Ranch Ph. 2 Pre-App (prep summary); 18-21 VonFlotow Pre-App (prep summary); 18-42 Carlson (prep summary); 18-45 Olmstead SUB (prep summary); 18-46 Dellis/Hale CUP Pre-App (1/23/19 @ 10:30)

Active land use applications: On-going 17-51 Tanner Ranch ANX/SUB (waiting for DOR approval of legal description); 18-29 SPR/COU Ferment Brewing (appeal by 1/2/19); 18-30 SPR/COU Camp 1805 Distillery (prep decision); 18-31 LMR Masonic Lodge (incomplete; 180 day deadline 1/28/19); 18-35 VAC Moles (incomplete); 18-38 SPR/COU/LMR Serenity Climbing Gym (appeal by 1/16); 18-39 TH mP Jones/Vanderzanden (prep decision); 18-44 SUB Amd Tanner Ranch (completeness by 1/10/19)

Active planning projects: On-going PC hearings to discuss code amendments (18-05 & 18-06) continued to 1/22/19. Zoning map amendments and comp plan amendments based on 2015 Housing Strategy and Westside Area Concept Plan Report (18-07) continued to 1/22/19. Heights Urban Renewal. Downtown Parking. FEMA coordination, floodplain mapping. Gorge Commission Urban Area Boundaries. HR Valley Parks District Master Plan update.

Current building permits:Ramey garage - BP 1300-2747

11/6/18 Unfinished driveway improvements

DN/RP/ JBK

JBK spoke with owner (& sent email) - Planning Dept. cannot sign off on occupancy until driveway is paved; Engineering requires concrete driveway apron; Bldg dept. finaled permit and will look into rescinding

Ferment Brewery TI - BP 1300-3288

12/26/17 Transportation SDC calcs, and consistency of commercial space with Waterfront Overlay Zone

DN Claudia von Flotow concerned with SDC calcs. Cindy W anticipated 1,772SF of tasting room but floor plan appears to include much more space for commercial use (2,500 max.). KL discussed area devoted to commercial use with CvF on 1/19/18. DN and SW followed with DK re: misrepresentation of area devoted to commercial use, revoking permit and withholding Camp 1805 TI permit until issues are resolved. DN contacted CvF who provided limited additional info. DN coordinating with DF and DK on revocation of building permit. Owner may request occupancy permit for ground floor brewery operations only. LUBA appeal filed, City voluntarily remanded and is reviewing use (File No. 2018-29). Temp. occupancy granted for portion of second floor.

Camp 1805 Distillery 8/1/18 Consistency of commercial space with Waterfront Overlay Zone

DN City to initiate land use review (File No. 2018-30) prior to issuance of tenant improvement permit for second floor. Ground floor TI ready for issuance.

33 Nichols Pkwy 6/20/18 Rooftop screen missing on south side

DN/DM SW received call from Bob Naito. Bldg department talked to owner. Screening requirement tied to a TI permit.

Electrical and plumbing permits

7/31/18 Coordination between City and County

DN/RF Improve communication to ensure plumbing and electrical permits don't result in ADU installation.

Enforcement:

1816 Lincoln St. 12/19/18 Installation of sewer drainage line and tiny

JBK/MM/RP

Zoning violation. JBK sent letter to owner 12/21. Owner plans to disconnect RV/tiny home. RP to inspect week of 1/7.

1635 5th St. 12/19/18 Tree topped in ROW MM MM will contact owner. May need to obtain permit and replace tree.

1611 B Street 12/19/18 Accumulation of trash MM Working with property owner. RP to look into utility easement question.

1407 16th St. Revisited 12/12/18

Complaint re: RV in alley; occupancy of home without building code compliance

MM Building permit for dwelling obtained, abandoned. Building Dept. will write letter to owners re: need to final building permit. MM will then follow up re: RV. DM working on letter re: expiration of bldg permit

51

Project Date Added

Problem/Issue PIC Next Proposed action

1005 Hull Street 11/7/18 Complain re: overgrown vegetation

MM MM will seek volunteers to assist with cleanup

von Flotow Sherman property

10/15/18 Reports of pipes being laid & dirt road constructed

RP 10/16/18, land cleared, gravel fill and pipes stockpiled on Tax Lot 1002. RP contacted owner's representative and issued stop work order week of 10/22/18. Planning dept. to review construction site permit prior to issuance to verify if land use review process is required. 11/2/18 pipes removed from site or buried. 11/5/18 AvF requests withdrawal of mP File No. 2016-36 and 2017-15 - both will expire if not filed and recorded.

von Flotow grading, clearing & stockpiling at 3N10E26CC Tax Lots 1000, 1001 and 1002

7/1/17 Complaint from neighbor, initiated work without permits, dust

ML Carlos Garrido and AvF met with planning and engineering staff 7/14/17. Will coordinate on 1200-C permit and LUCs before any further stockpiling. May have up to a 5,000 cubic yard stockpile on each separate parcel. Mr. von Flotow intends to submit SPR app. for larger project. As of 9/27/17, stockpiling to occur on 3N10E27D#1200 and/or 1202. 7/25/18, RA to discuss with SB. 11/1/18, Carlos requests meeting with staff after issuance of stop work order (see above).

2508 May Street - installation of HR Antiques sign. Change of Use?

10/3/18 Sign permit not obtained. Commercial retail not permitted in C-1 Zone

MM Jensens proceeding with conversion of an existing commercial building to SFD and removing kitchen from lower level. MM to contact re: sign permit. Planning dept. will address sign permit and COU review for any proposed commercial use in comments for SFD permit.

20 Hazel Ave 8/7/18 Complaint re: new apartment constructed without permits, and with pellet stove

KL/DF Draft letter to owner explaining complaint, requesting confirmation. KL checking with NG and DM on template letter and whether letter should come from Planning Dept. or Building Dept.

1009 Oak St 8/7/18 Complaint re: basement apartment established without permits

KL/DF Draft letter to owner explaining complaint, requesting confirmation. KL checking with NG and DM on template letter and whether letter should come from Planning Dept. or Building Dept.

2770 May St 7/25/18 Permit inspection revealed two offices in lower level of home

Letter of zoning violation? Include provisions and process for Home Occ.

Elliott Park 7/25/18 Construction of swing set and other private improvements by adjacent homeowners

MM MM documented improvements, will contact owners to remove improvements from public property

818 June St. 5/16/18 Nuisance, yard MM Sent letter to owner 5/23/18 to act or go to court in June, 2018. Owner failed to appear; Court deadline of 7/3 to comply to avoid abatement proceeding. Fined. Slow cleanup in progress.

803 9th Street 2/14/18 Junk accumulation, nuisance

MM Served property owner 2/20/18. Cyprexx Services, LLC contacted DN 5/4/18 to verify "any violations currently attached to this property." MM followed up with Cyprexx 5/7/18 and 7/18/18. Cyprexx responded 7/19, waiting for permission from lender to "move forward."

1823 Cascade Ave. - Zeman's mobile home park

1/24/18 School nurse complaint re: non-functioning bathrooms in multiple homes Also, Public Works Dept. reports high water usage, likely due to leaks.

WN Need confirmation of unit numbers where there is a problem. May need administrative search warrant. Coordinate with DEQ, Couty Env. Health, DHS. Document to owner that complaint was filed, owner needs to respond. DF reviewed state building code which allows action to be taken to address maintenance. Are leaks a backflow concern? Are grants/loans available for repairs? WN to coordinate comprehensive remedy. City PW investigated water leak week of 2/12/18. NB will email summary of actions to SW.

52

Project Date Added


210 & 212 2nd Street, Masons

1/17/18 Request for three new addresses, installation of new windows without permits

DF Danielle and Patrick met with building owner on 1/25/18. Permit needed by 2/09/18, no response from owner. Stop work order posted 2/15/18. Ensure window replacement is consistent with Historic Preservation requirements (may require separate process). Vince LaGrander came into Planning 3/21/18 -says he has paperwork that says the bldg is not on City landmark list & will provide; JBK sent email to Masons 3/22 & to attorney 4/9 w/info re: landmark listing & options to request delisting or comply. Grant Polson and Rich Phaneuf visited KL 5/23/18 to verify next steps; KL forwarded JBK's previous email. Polson & Phaneuf responded they will be in touch. JBK sent email 7/10 clarifying Landmarks process. New Stop Work Order needs posting. LMR application submitted 8/1; incomplete. JBK sent ltr 1/2 re: 180 day deadline.

1311 13th St. - lock shoppe Complaint re: trash, vehicles, junk accumulation

MM MM working with owner who was directed to planning dept. (October, 2018) to discuss potential new use, retail sales of accumulated materials; most recent Bldg permit for 2nd bath for SFD in 1988 (Permit #88-5696) - no record of change of use to commercial.

3186 Elliot Dr. Debris collection MM MM working with city attorney, property owners and renters on cleanup. Nobi Akiyama called MM and will work with renters. MM sending letter to owner and renters late May, 2018 explaining violations and enforcement.

Active Issues:

Street Tree Maintenance 1/3/2019 HRMC 16.12.050(5) not used

RP Discuss: Should we implement assurance/2 year maintenance provision? Who? How? When/Where?

Logging at 3N10E26CC Tax Lots 1000, 1001, 1100 (von Flotow)

10/1/15 Site development without Construction Site Permit. Henderson Creek, potential wetlands.

KL KL met logger, ODF and property owner's engineer on site 10/27/15. Property owner's engineer to submit Construction Site Permit to Engineering Dept. addressing truck staging and erosion control prior to operation. DEQ 1200C permit required. KL contacted ODF 12/8/16 to verify status of operation. Owner allowing tree cutting for firewood but Paul Jones has not started the larger operation (12/14/16). December 2018 complaint by neighbors that perf pipe being installed, fill placed for access off of Sherman Ave., and all trees on site cut down. Stop work order implemented by City Engineering Dept.

Grading and stockpiles at 3N10E27D Tax Lots 2201, 2400 and 2&DD Tax Lot 4000 (von Flotow)

8/8/18 Site Plan Review required SB/RP Owner to obtain Construction Site Permit for any fill greater than 50 cubic yards, and Site Plan Review permit fo stockpile over 5,000 cubic yards on any parcel. December 2018, stockpiles estimated at 5,300 cubic feet so stop work order implemented by City Engineering Dept.

Westcliff Lodge expansion master plan

12/12/18 Application submittal requirements for revising project from 122 to 180 units.

KL Architect requests deferral of TIA for CUP modification - rather than including TIA with land use application, architect suggests adopting condition of approval to require TIA prior to issuance of building permit for first motel building under master plan - similar to condition #30 of File No. 2017-38 which requires revised TIA to be submitted.

ODOT yard 11/29/18 Applicable zonding stds for ROW east of Jaymar Rd/Westcliff Dr; extension of utilities

ML/DN ML re: utility extension; DN re: zoning standards

Stella Lane PUD and Barrel Springs SUB

11/14/18 IFWD water infrastructure -confirm lines and hyrdrants tested

RP will contact Dennis (Ken Valentine) regard Stella Lane pressure test results. Develop SOP with IFWD for future development projects?

53

Project Date Added


Log Cabin PUD 9/11/19 Developer interested in platting subdivision, and submitting building permit application for one unit prior to recording final plat

KL/RP Paving and landscaping of common open space to be completed. KL met with Cameron Curtis 11/27/18 and discussed outstanding issues to be addressed prior to final plat. Cameron expects to complete site improvements mid-December (and bonding landscaping plan), and requests getting on the first Council agenda in January for plat signing - also anticipates waiting to pull building permit until after plat is recorded. Cameron Curtis visited KL 12/19/18 to ask about changing access to Lot 4 - KL suggested providing written proposal with plan for review and verification of consistency with PUD approval. Curtis submitted request for bond for public improvements plus private street improvements. Will need separate guarantee for landscaping and

d thPW Projects:

Best Western/ HR Inn 1/2/2019 No grease trap SB SB working on ltr.Cascade Ave./Mt. Adams proportionate share study

5/30/18 Failing intersection. Update and adopt proportionate share study per HRMC 3.20 to allow Col Gorge Hotel and Westcliff Lodge expansions.

Following staff discussion 5/30, KL called Scott Mansur at DKS associates re: updating 2007 cost share study. KL spoke with Scott and John Bosket 6/4 about incorporating TSP projects including adding travel lanes around intersection. KL to update list of approved and anticipated dev. projects (Figure 4) for DKS. Verify if construction plans for Country Club Rd. realignment defined "footprint" of intersection. Improvement must include center turn lane in Cascade east of intersection. DKS asks for previous engineering, confirmation of needed ROW. NB to send Country Club realignment plans to KL. KL to coordinate with DKS on cost estimate - DKS waiting for KL to verify recent development activity in vicinity of intersection.

Cascade Ave. intersection planning

6/4/18 left turns across traffic SB suggests modeling shared driveway approaches along Cascade Ave., verifying where “intersections” will fail for left turn out movements, and confirm how to accommodate access to traffic in both directions. Roundabouts at Rand and Mt. Adams?

Engineering standards update

SB/RA Add retaining wall design standards for walls that are not reviewed by the Building Dept., comparable to the Building Code. Distinguish between walls in right-of-way vs. walls on private property. Consider review fees. Consider planning/zoning standards for walls greater than a certain height. Address end treatments. The same engineer should be required to design and stamp plans and details. Estimated completion date February 2019. Verify if resolution is required.

Update HRMC 13.28 Max. driveway width standards inconsistent (throat vs. with wings), and process to increase width (for review by city engineer rather than city council)

ML/SB Stoner Bell to draft proposed language for review by City. Consider updating width for shared driveways serving townhouses. NB suggests: 16 ft minimum width, not including wings, for access to multiple units or where there is no garage; 12 ft minimum width for for all other SFR’s; 20 ft minimum width for all cases where portions of a buildings are more than 150 ft from street

Storm CFP update Quantitative vs. qualitative aspects, review process, implementation, etc.

ML/SB Target completion date for the CFP report June 2018 and financials sometime in 2019. Ensure ERU/EDU consistent with SDC Chapter 12.07. Discuss FOG regs/program with OMI. Share Storm CFP recs. with Riverkeeper, Salmon-Safe. KL contacted DLCD - does not appear PAPA is necessary. PW working on financial report July 2018, coordinated with review of other SDCs.

54

Project Date Added


Stormwater Management Plan

Plan to be developed prior to completion of Stormwater CFP update.

SB/ML Stormwater management plan advisory committee began meeting autumn 2015 to develop stormwater management plan that will help inform the Stormwater CFP. SB drafted engineering standard updates for consideration immediately, and continues working on more complicated issues. Modify proposed interim standards per direction at advisory committee mtg 6/15. ML distributed draft changes to local engineers for review and presented engineering standards changes to city council 7/11/16. Stormwater Advisory Committee work is ongoing. Target completion date for manual’s first draft: August, 2018. SB to schedule meeting in Oct. 2018 with Engineering, PW/Maintenance and Planning re: street cross sections for stormwater infrastructure, maintenance, etc. To be completed by end of 2018.

2nd & Oak signalization Need to refine cost estimate. Need to perform additional traffic monitoring ("14 hour counts") to demonstrate warrants are met to State Traffic Engineer.

ML Verify prioritization/timing of signalization project. Inititate traffic monitoring to demonstrate warrants are met. Determine appropriate month to monitor (June or July?). Verify SDCs can be used, and verify proportionate share collections.

2nd & Oak Proportionate Share District

Estimate for signalization project

ML Port and City coordinating. Berger Abam asked for scoping info to prep 20-30% design level or at least a better cost estimate. CW contacted Michael McElwee to verify who is paying (possibly enter into agreement to split cost, obtain ODOT input). DKS estimated $10-12K for study. As of March 27, 2018, PER is complete and working on 30% plans.

Cascade & Rand proportionate share district

Estimate for signalization project

Consider updating proportionate share study to reflect updated cost estimate. Original study adopted by resolution. Determine if ODOT corridor study is feasible, consider integrating.

Cascade & Rand Signal ROW and design issues. ML IGA passed by CC 10/11. Ken Valentine provided contract docs and draft bid documents. 100% plans prepared 6/5/2012 subject to comments by Mike Keyes - permit typically valid only 90 days so application was not submitted. Project in 2018-2021 ODOT STIP ($750K ODOT, $1M City). ODOT is working with an engineering firm to update the design and construction is scheduled for 2020. Patty Fink of Col. Area Transit asks if possible to expedite signalization, or install temp. 4-way stop (5/1/18).

Permitting associated with repaving parking lots, excavation, etc.

5/1/18 Rosauers' parking lot replacement, stormwater facilities

SB Prior to digging, contractors are to obtain "locates." City PW staff should communicate when locate requests are submitted to verify if other permits may be required, conformance with stormwater regs, etc. Owners' rep. contacted ML on stormwater improvements and is coordinating with Engineering Dept. on scope of req'd improvements. Excavation in progress 10/3/18, RP will check to verify if associated with install of stormwater filters.

PW plan review:PW projects Draft criteria for use in reviewing requests to delay installation of

improvements (when appropriate to allow ag for imps, waiver of remonstrance). Determine if fees can be charged in association with review of projects in UGA.

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