AGENDA

ROGERS CITY COUNCIL

October 26, 2021 - 7:00 PM

Budget Workshop at 5:00 P.M.

1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

2. OPEN FORUM

Individuals may address the Council about any item not contained on the regular agenda. Amaximum of 10 minutes is allocated for the Forum. If the full 10 minutes are not needed for theForum, the Mayor will continue with the agenda. If additional time is needed for the Forum, theCouncil will continue the Forum following Other Business on the agenda. The Council will take noofficial action on items discussed at the Forum, with the exception of referral to staff ofCommission for future report.

3. PRESENTATIONS

4. APPROVE AGENDA

Council members may add items to the agenda for discussion purposes or staff direction only. TheCouncil will not normally take official action on items added to the agenda.

5. CONSENT AGENDA

These items are considered to be routine and will be enacted by one motion. There will be noseparate discussion of these items unless a Councilmember so requests, in which event the item willbe removed from the Consent Agenda and placed elsewhere on the agenda.

5.1 Approval of October 12, 2021 City Council Meeting Minutes

5.2 Approval of Bills and Claims

5.3 Setting a Budget Workshop of the City Council for November 9, 2021 at 5:00 p.m. atthe Rogers Community Room, 21201 Memorial Drive, Rogers, MN

5.4 Authorization to Call a Public Hearing for Tuesday, November 23, 2021 at 7:00 p.m. forthe Purpose of Adopting the Annual Fee Schedule Ordinance, Utility Rates, andRelated Items

5.5 Approve Hennepin County Cooperative Agreement No. 27-43-21 for RoundaboutConstruction on Territorial Road and Rachael Lane (Skye Meadows)

5.6 Approve Amendment No. 2 to Hennepin County Cooperative Agreement No. PW 18-43-17 for Main Street Sidewalk and Pedestrian Crossing

5.7 Approve Statewide Public Works Mutual Aid and Equipment Sharing Agreements

5.8 Approval of a Application for Gambling Exempt Permit for Rogers High SchoolGraduation Night Supporters, Inc. to Conduct a Raffle on December 5, 2021

6. PUBLIC HEARINGS

6.1 Public Hearing to Pass Upon the Proposed Assessment for Delinquent Sewer, Water,Recycling and/or Storm Water Services

Resolution No. 2021 - 99, A Resolution Adopting and Confirming Assessmentfor Delinquent Sewer, Water, Storm Sewer and Recycling Charges (2021)

7. GENERAL BUSINESS

7.1 Approve the Springbrook Financial and Utility Billing Software Migration Project

7.2 Authorize Establishment of 2022 Street Improvement Projects

7.3 Authorizing the Backfilling Open Utility Positions

7.4 Approval of Parks and Recreation Director Position Description and Appointment ofMike Bauer

7.5 Approval of Amended Chief of Police Position Description

8. OTHER BUSINESS

9. CORRESPONDENCE AND REPORTS

9.1 Third Quarter 2021 Financial Reports

10. ADJOURN TO CLOSED SESSION

10.1 Discussion on Sale of PropertyPursuant to Minnesota Statute 13D.05, subdivision 3(c), the Rogers City Council willgo into closed session to discuss the sale of real property (PID:11-120-23 31 0012and 23-120-23 24 0048 ).

11. ADJOURN

REQUEST FOR ACTIONROGERS CITY COUNCIL

Meeting Date: October 26, 2021

Agenda Item: No. 5.1

Subject: Approval of October 12, 2021 City Council Meeting Minutes

PreparedBy:

Paul Byun, Deputy Clerk/Communications Coordinator

Recommended City Council ActionMotion to approve the October 12, 2021 City Council Meeting Minutes as presented.

Staff RecommendationMotion to approve the October 12, 2021 City Council Meeting Minutes as presented.

ATTACHMENTS:DescriptionOctober 12, 2021 City Council Meeting Minutes

City of Rogers City Council Meeting Minutes

October 12, 2021

1. Call to Order. The regular meeting of the City Council of the City of Rogers was called to order by Mayor Ihli on Tuesday, October 12, 2021 at 7:00 p.m. at Rogers Community Center, 21201 Memorial Drive, Rogers, MN, 55374 and online on the Zoom Application. Council present: Mark Eiden, Rick Ihli, Shannon Klick, Kevin Jullie, and Bruce Gorecki. Staff present: Steve Stahmer, City Administrator; Stacy Scharber, Assistant City Administrator/City Clerk; Bob Vose, City Attorney; Paul Byun, Deputy Clerk/Communications Coordinator; Jason Ziemer, City Planner/Community Development Coordinator; Doran Cote, Public Works Director/City Engineer; Jenn Edison, John Seifert, Public Works Director; Dan Wills, Chief of Police; Brad Feist, Fire Chief; Jenn Edison, Engineer (WSB); and Jason Greninger, IS Director. 2. Open Forum Ashie Wahba, 13474 Red Fox Rd, stated that he owns a building on Main Street. Wahba explained that he will need help with the utility easement to continue the restaurant project. Wahba stated that there is a cistern found on a portion of his property and City property. Wahba stated that he would like to purchase a portion of City property or for the City to help with the utility easement. Council Member Eiden and Wahba discussed clarification on the City portion for purchase. Council Member Gorecki asked if this would be discussed in closed session. Administrator Stahmer stated that it, would be if we are looking to negotiate and purchase the property. Stahmer stated that the staff recommendation would be to not sell the portion of the property but instead work with the property owner. Attorney Vose stated that this is an item that can be discussed in closed session, and this will need to be discussed at the staff level. 3. Presentations None. 4. Approve Agenda The agenda was set as submitted. Mayor Ihli requested to add 8.1 to Other Business. 5. Consent Agenda 5.1 Approval of September 28, 2021 City Council Meeting Minutes 5.2 Approval of Bills and Claims

City of Rogers City Council Meeting Minutes

October 12, 2021

5.3 Approve Resolution No. 2021-94, Authorizing the Release of the Developer's Agreement, Assignment of the Developer's Agreement and Financial Obligations for Vincent Woods of Rogers

5.4 Items Relating to the Plat for Scharbers 6th Addition: • Approve Resolution No. 2021-95, Approving the Preliminary Plat for

Scharbers 6th Addition. • Approve Resolution No. 2021-96, Approving the Final Plat for Scharbers

6th Addition. 5.5 Approve Resolution No. 2021-92, Approving a Minor Subdivision/Lot Split of

25715 Territorial Road, PID: 20-120-23-11-0003 - Kemmetmueller Lot Split 5.6 Accept Improvements and Approve Final Payment for the Rogers Parkway

Improvement Project 5.7 Accept Improvements and Approve Final Payment for the Brockton Lane

Intersection Improvement Project 5.8 Approval of Resolution No. 2021-93, Accepting Sanitary Sewer, Storm Sewer

and Water Improvements for Continual Maintenance and Authorizing a Letter of Credit Reduction for WJD II 4th Addition

5.9 Approval of a Special Event Permit for Trunk or Treat for Northridge Fellowship on October 31, 2021

5.10 Approve Settlement Agreement and Underground Electric Easement with Northern States Power

5.11 Approval of Resolution 2021-98, a Resolution Establishing City Hall/Public Works Standard Office Hours

Mayor Ihli requested to pull Item 5.11. Eiden moved, Klick seconded a motion to approve the consent agenda less Item 5.11. Motion carried 5-0. Discussion on Item 5.11 Mayor Ihli stated that he has no problem with the office hours, and that it shouldn’t have been on the consent agenda. Ihli commented that he would have liked to talk about the item before. Council Member Gorecki agreed. Gorecki stated that this is not changing the number of hours of operation. Gorecki asked about the amount of walk-in traffic on Fridays. Administrator Stahmer explained that with the availability of online services, there is reduced activity on Fridays. Stahmer added that this works well with summer hours. Ihli moved, Klick seconded a motion to approve Item 5.11. Motion carried 5-0. 6. Public Hearings None.

City of Rogers City Council Meeting Minutes

October 12, 2021

7. General Business 7.1 Items Related to Rogers Event Center

• Approval of Resolution 2021-97, A Resolution Recognizing the Rogers Lions Club Contributions to the Event Center

• Approval of the Rogers Lions Club Rental Agreement Recreation & Facilities Director Bauer stated that the Rogers Lions Club is the largest in Minnesota. They are very involved with our community. This is why the partnership with the City is important. Bauer explained that they have donated funds to the City. Bauer stated that staff has been meeting with the president of the Lions Club on the rental agreement. The agreement will allow 33 events per year at no charge. Mayor Ihli stated that the 6 additional events a year is very generous to the Lions Club. Council Member Gorecki thanked Bauer for his work on the agreement. Ihli stated that he appreciates Bauer and Seifert’s efforts to find equipment for the event center. Klick moved, Eiden seconded a motion to approve Resolution No. 2021 – 97 A Resolution Recognition of the Rogers Lions Club Contribution to the Event Center. Motion carried 5-0. Ihli moved, Klick seconded a motion to authorize staff to sign the Event Center Rental Agreement with the Rogers Lions Club through June of 2022. Motion carried 5-0.

7.2 Approval to Order Replacement Ice Resurfacer Recreation & Facilities Director Bauer stated that this has been in service since 2007. This is important because production takes about a year for the Zamboni. Prices will go up if the order is not placed. Bauer explained that there are 5900 hours or roughly 300,000 miles on the Zamboni. Gorecki asked if there an estimate on the resale value? Bauer stated that we could see about 20,000 to 30,000 for the Zamboni. Ihli asked if we will be getting an electric Zamboni. Bauer confirmed. Klick moved, Eiden seconded a motion to authorize staff to order a replacement ice resurfacer for delivery and purchase in 2022. Motion carried 5-0. 8. Other Business 8.1 Mayor Ihli stated that this is a special meeting since it is Public Works Director Seifert’s last meeting. Ihli thanked Seifert.

City of Rogers City Council Meeting Minutes

October 12, 2021

Seifert thanked Mayor Ihli. Stahmer stated that he has worked for the City for 39 years. Noteworthy projects:

• I-94 fly over • Rogers Activity Center and Ice Arena • County Rd 80 Project

Council Members Klick, Eiden, Jullie, and Gorecki all thanked Seifert for his years of service to the community. 9. Correspondence and Reports None. 10. Adjourn Mayor Ihli adjourned the meeting at 7:37 p.m. Respectfully submitted, Paul Byun Deputy Clerk/Communications Coordinator

REQUEST FOR ACTIONROGERS CITY COUNCIL

Meeting Date: October 26, 2021

Agenda Item: No. 5.2

Subject: Approval of Bills and Claims

PreparedBy:

Bridget Bruska, Finance Director

Recommended City Council ActionMotion to approve bills and claims as presented.

Staff RecommendationMotion to approve bills and claims as presented.

ATTACHMENTS:DescriptionAccounts Payable Cover Sheet10-08-2021 City Checks #81684-8175110-13-2021 City Check #81752 Postmaster10-15-2021 City Checks #81753-81786

City Payroll Checks, Taxes & Misc Fees Paid10/7/2021 ADP Child Support/Garnishment 543.1710/7/2021 ADP Direct Deposits 145,703.9510/8/2021 ADP Fees 1,198.7010/8/2021 ADP Fees 534.0010/8/2021 ADP Fees 932.2010/7/2021 ADP Payroll Taxes 52,939.9410/8/2021 ICMA Deferred Compensation 1,750.00

10/13/2021 MN Deferred Compensation 3,057.0010/6/2021 Optum Health Plan Fund 4,597.24

10/15/2021 Optum Health Plan Fund 7,000.0010/15/2021 PERA 43,034.3510/13/2021 State of MN HCSP 2,388.0210/6/2021 The Hartford (Employee Paid Supplemental Plan) 962.43

Payroll & Misc Fee Expenditures 264,641.00

City Checks Paid10/8/2021 Check Batch #81684-81751 477,870.19

10/13/2021 Manual Check Batch #81752 - Postmaster 986.8010/15/2021 Check Batch #81753 - 81786 154,843.91

City Check Expenditures 633,700.90

City Misc ACH/Wires Paid10/14/2021 Commercial Partners Title Wire - Fire Station 2 327,827.8610/14/2021 Returned UB Check Payment 191.81 10/12/2021 Building Permit Surcharge 13,575.8710/18/2021 MNDOR - City Sales Tax 480.0010/8/2021 MNDOR - Water Sales Tax 5,350.00

City ACH/Wire Expenditures 347,425.54

City Total To Be Approved 1,245,767.44

Liquor Misc ACH/Wires Paid10/8/2021 Liquor Account Transfer to City - Liquor Checks 119,702.71

10/18/2021 MNDOR - Liquor Sales Tax 33,708.00Liquor ACH/Wire Expenditures 153,410.71

Liquor Total to Be Approved 153,410.71

CITY OF ROGERS10.26.2021 CITY COUNCIL MEETINGOPERATING ACCOUNTS - ADDITIONAL CLAIMS PAID/TO BE PAID

User:

Printed: 10/08/2021 - 11:16AM

gpudas

Computer Check Proof List by Vendor

Accounts Payable

Batch: 00002.10.2021

Invoice No Description Amount Payment Date Acct Number Reference

Vendor: petbi Allstate Peterbilt of Rogers Check Sequence: 1 ACH Enabled: False

2504315656 HOSE-MOLDING 102.98 10/08/2021 100-420-2210-42103-0000

2504315947 CLAMP-EXHAUST HD FLTBND 61' Z & HD GUILLOTINE CLAM 13.78 10/08/2021 100-430-3121-42103-0000

116.76Check Total:

Vendor: amele American Leak Detection of Minnesota Check Sequence: 2 ACH Enabled: False

MN 3762 Electronic Water Leak Detection & Pressure Tests 450.00 10/08/2021 609-497-9770-44010-0000

450.00Check Total:

Vendor: ancom Ancom Technical Center, Inc. Check Sequence: 3 ACH Enabled: False

104106 MIC Keeper & Travel Charger 130.74 10/08/2021 100-430-3000-43250-0000

130.74Check Total:

Vendor: strfl Associated Courier, Inc. Check Sequence: 4 ACH Enabled: False

496871 TO KENNEDY & GRAVEN FOR #1409 33.26 10/08/2021 450-465-6500-44310-1409

496871 TO OLD REPUBLIC FOR #1811 34.67 10/08/2021 402-430-3121-45300-1811

67.93Check Total:

Vendor: belco Bellboy Corporation Check Sequence: 5 ACH Enabled: False

0091580600 Liquor 223.55 10/08/2021 609-497-9760-42510-0000

0091596200 Liquor 1,071.33 10/08/2021 609-497-9760-42510-0000

0091596200 Wine 105.10 10/08/2021 609-497-9760-42530-0000

1,399.98Check Total:

Vendor: bouim Bourget Imports LLC Check Sequence: 6 ACH Enabled: False

181172 Wine 645.00 10/08/2021 609-497-9760-42530-0000

645.00Check Total:

AP-Computer Check Proof List by Vendor (10/08/2021 - 11:16 AM) Page 1

Invoice No Description Amount Payment Date Acct Number Reference

Vendor: boytr Boyer Ford Trucks, Inc. Check Sequence: 7 ACH Enabled: False

003P11244 14-14492-002 ARM-STNG GR PTMN 286.53 10/08/2021 100-430-3121-42103-0000

286.53Check Total:

Vendor: Wirbe BreakThru Beverage Minnesota Check Sequence: 8 ACH Enabled: False

341144248 LIQUOR 210.53 10/08/2021 609-497-9770-42510-0000

341144258 LIQUOR 10,259.42 10/08/2021 609-497-9760-42510-0000

341144258 MIX 153.04 10/08/2021 609-497-9760-42540-0000

341144258 WINE 667.56 10/08/2021 609-497-9760-42530-0000

341232686 Liquor 502.81 10/08/2021 609-497-9760-42510-0000

341232686 Wine 336.73 10/08/2021 609-497-9760-42530-0000

341232686 Mix 130.35 10/08/2021 609-497-9760-42540-0000

12,260.44Check Total:

Vendor: capbe Capitol Beverage Check Sequence: 9 ACH Enabled: False

2599033 BEER CREDIT -118.50 10/08/2021 609-497-9760-42520-0000

2599034 BEER 10,249.60 10/08/2021 609-497-9760-42520-0000

2599395 Beer 933.00 10/08/2021 609-497-9770-42520-0000

2600431 Beer 645.00 10/08/2021 609-497-9760-42520-0000

2601678 Beer Credit -46.25 10/08/2021 609-497-9760-42520-0000

2601680 Beer 5,054.69 10/08/2021 609-497-9760-42520-0000

16,717.54Check Total:

Vendor: cdwgo CDW Government Check Sequence: 10 ACH Enabled: False

L505160 Cables For New Computers 353.90 10/08/2021 100-410-1330-42010-0000

L620827 Adobe Acrobat License Renewal 609.54 10/08/2021 100-410-1325-43190-0000

L620827 Adobe Acrobat License Renewal 25.15 10/08/2021 603-496-9495-43190-0000

L620827 Adobe Acrobat License Renewal 25.15 10/08/2021 602-495-9490-43190-0000

L620827 Adobe Acrobat License Renewal 37.73 10/08/2021 100-450-5186-43190-0000

L620827 Adobe Acrobat License Renewal 25.15 10/08/2021 602-495-9490-43190-0000

L620827 Adobe Acrobat License Renewal 251.80 10/08/2021 100-410-1520-43190-0000

L620827 Adobe Acrobat License Renewal 25.15 10/08/2021 601-494-9440-43190-0000

L620827 Adobe Acrobat License Renewal 150.90 10/08/2021 100-410-1330-43190-0000

L620827 Adobe Acrobat License Renewal 377.25 10/08/2021 100-420-2100-43190-0000

L620827 Adobe Acrobat License Renewal 226.35 10/08/2021 100-430-3000-43190-0000

L620827 Adobe Acrobat License Renewal 37.73 10/08/2021 205-450-5205-43190-0000

L620827 Adobe Acrobat License Renewal 25.15 10/08/2021 601-494-9440-43190-0000

L620827 Adobe Acrobat License Renewal 113.18 10/08/2021 100-450-5120-43190-0000

L620827 Adobe Acrobat License Renewal 176.05 10/08/2021 603-496-9495-43190-0000

L620827 Adobe Acrobat License Renewal 37.73 10/08/2021 100-410-1941-43190-0000

AP-Computer Check Proof List by Vendor (10/08/2021 - 11:16 AM) Page 2

Invoice No Description Amount Payment Date Acct Number Reference

L620827 Adobe Acrobat License Renewal 150.88 10/08/2021 609-497-9760-43190-0000

L620827 Adobe Acrobat License Renewal 150.90 10/08/2021 100-420-2210-43190-0000

L620827 Adobe Acrobat License Renewal 484.09 10/08/2021 100-410-1910-43190-0000

3,283.78Check Total:

Vendor: berbe Chas. A. Bernick, Inc. Check Sequence: 11 ACH Enabled: False

258475 Beer 1,285.20 10/08/2021 609-497-9760-42520-0000

260726 Beer 945.80 10/08/2021 609-497-9760-42520-0000

260728 Beer 1,592.50 10/08/2021 609-497-9760-42520-0000

3,823.50Check Total:

Vendor: cinco Cintas Corporation Check Sequence: 12 ACH Enabled: False

4096633809 Mats & Towels 139.17 10/08/2021 609-497-9770-43100-0000

139.17Check Total:

Vendor: citro City of Rogers Check Sequence: 13 ACH Enabled: False

06-00004650-009 Water Bill -Community Room (Domestic) August 20.04 10/08/2021 100-410-1941-43820-0000

06-00004650-009 Sewer Bill-Fire Station August 2.29 10/08/2021 100-420-2210-43850-0000

06-00004650-009 Water Bill -Fire Station (Domestic) August 2.23 10/08/2021 100-420-2210-43820-0000

06-00004650-009 Sewer Bill-Community Room August 20.63 10/08/2021 100-410-1941-43850-0000

06-00004810-001 RAC Irrigation- August 56.65 10/08/2021 205-450-5205-43820-0000

101.84Check Total:

Vendor: napau Cottens' Inc. Check Sequence: 14 ACH Enabled: False

217836 Def Fluid 23.70 10/08/2021 100-420-2210-42100-0000

217995 Description FRONT IMPACT SENSOR 116.09 10/08/2021 100-450-5200-42103-0000

218038 MUD FLAPS 31.12 10/08/2021 100-430-3121-42103-0000

170.91Check Total:

Vendor: culir Cullinan Irrigation Check Sequence: 15 ACH Enabled: False

18218 Sprayed Weeds 9/2 109.20 10/08/2021 100-410-1941-43100-0000

18218 Sprayed Weeds 9/2 85.80 10/08/2021 100-420-2210-43100-0000

18218 Sprayed Weeds 9/2 195.00 10/08/2021 100-450-5200-43100-0000

390.00Check Total:

Vendor: dahdi Dahlheimer Distributing Co. Check Sequence: 16 ACH Enabled: False

1355896 Beer Credit -30.00 10/08/2021 609-497-9760-42520-0000

1395219 Beer Credit -1,363.40 10/08/2021 609-497-9770-42520-0000

AP-Computer Check Proof List by Vendor (10/08/2021 - 11:16 AM) Page 3

Invoice No Description Amount Payment Date Acct Number Reference

1455685 BEER 2,852.40 10/08/2021 609-497-9760-42520-0000

1465722 Beer Credit -70.00 10/08/2021 609-497-9760-42520-0000

1467412 BEER 7,945.42 10/08/2021 609-497-9760-42520-0000

1469409 Beer 1,627.15 10/08/2021 609-497-9760-42520-0000

1471222 Beer 26,683.10 10/08/2021 609-497-9760-42520-0000

37,644.67Check Total:

Vendor: depem Department of Employment & Economic Development Check Sequence: 17 ACH Enabled: False

CDAP140020HFY15 DEED MIF Loan Repayment Adv. Extrusion - 10/2021 2,182.18 10/08/2021 200-465-6500-44600-0000

2,182.18Check Total:

Vendor: cldis Dick Family Inc. Check Sequence: 18 ACH Enabled: False

1203844 Beer 766.15 10/08/2021 609-497-9760-42520-0000

766.15Check Total:

Vendor: ecmpu ECM Publishers, Inc. Check Sequence: 19 ACH Enabled: False

852038 Wood Lane Public Hearing Notice For Lennar 202.50 10/08/2021 100-410-1910-43520-0000

202.50Check Total:

Vendor: facmo Elliot Auto Supply Co, Inc. Check Sequence: 20 ACH Enabled: False

1-7171934 MOO ES800421 Tie Rod Assembly 144.03 10/08/2021 100-430-3121-42103-0000

144.03Check Total:

Vendor: elmbr Elm Creek Brewing Check Sequence: 21 ACH Enabled: False

E-1375 Beer 481.00 10/08/2021 609-497-9760-42520-0000

481.00Check Total:

Vendor: esker Esker Inc Check Sequence: 22 ACH Enabled: False

460204377 Esker AP Project- Hosting 147.90 10/08/2021 206-410-1330-43190-0000

460204525 Migration To Esker AP Project 10,000.00 10/08/2021 206-410-1330-43190-0000

460204529 Esker AP Project - Custom Development 1,320.00 10/08/2021 206-410-1330-43190-0000

11,467.90Check Total:

Vendor: fasco Fastenal Company Inc. Check Sequence: 23 ACH Enabled: False

MNTC4170685 1/4 Nyln FW & 12-14x1 HWH TEKS3 48.10 10/08/2021 100-430-3121-42260-0000

48.10Check Total:

AP-Computer Check Proof List by Vendor (10/08/2021 - 11:16 AM) Page 4

Invoice No Description Amount Payment Date Acct Number Reference

Vendor: fehco Fehn Companies, Inc Check Sequence: 24 ACH Enabled: False

7091 Class 5 Gravel 19,351.41 10/08/2021 100-430-3122-42265-0000

19,351.41Check Total:

Vendor: finwa Finken Water Centers Check Sequence: 25 ACH Enabled: False

1280300 Water Softner Rental- October 18.00 10/08/2021 100-410-1325-42100-0000

18.00Check Total:

Vendor: friso Fricke & Sons Sod, Inc. Check Sequence: 26 ACH Enabled: False

34931 450 Yds .of Sod 900.00 10/08/2021 404-450-5200-45300-2005

900.00Check Total:

Vendor: gopst Gopher State One-Call , Inc. Check Sequence: 27 ACH Enabled: False

1090708 Locates 275.16 10/08/2021 601-494-9440-43150-0000

1090708 Locates 275.16 10/08/2021 602-495-9490-43150-0000

1090708 Locates 89.58 10/08/2021 603-496-9495-43150-0000

639.90Check Total:

Vendor: hassa Hassan Sand & Gravel, Inc. Check Sequence: 28 ACH Enabled: False

148645 3/4" MINUS GRANITE - TRAILHAVEN RD SHOULDERING 336.47 10/08/2021 100-430-3121-42240-0000

336.47Check Total:

Vendor: hencosh Henn. Co. Accounts Receivable Check Sequence: 29 ACH Enabled: False

1000172170 Henn. Co. Jail Per Diem/September Processing Fees 559.20 10/08/2021 100-420-2100-43100-0000

559.20Check Total:

Vendor: henpu Hennepin County Recorder Check Sequence: 30 ACH Enabled: False

1000172490 RecordEASE Web Use - Sept 3.75 10/08/2021 100-410-1325-44300-0000

1000172490 RecordEASE Web Use - Sept 3.75 10/08/2021 100-430-3000-44300-0000

7.50Check Total:

Vendor: hente Hennepin Technical College Check Sequence: 31 ACH Enabled: False

00420953 4 Hr. Forklift Safety Training 140.00 10/08/2021 603-496-9495-44360-0000

00420953 4 Hr. Forklift Safety Training 140.00 10/08/2021 100-450-5200-44360-0000

00420953 4 Hr. Forklift Safety Training 140.00 10/08/2021 100-430-3000-44360-0000

00420953 4 Hr. Forklift Safety Training 140.00 10/08/2021 602-495-9490-44360-0000

00420953 4 Hr. Forklift Safety Training 140.00 10/08/2021 601-494-9440-44360-0000

AP-Computer Check Proof List by Vendor (10/08/2021 - 11:16 AM) Page 5

Invoice No Description Amount Payment Date Acct Number Reference

700.00Check Total:

Vendor: hohen Hohensteins Inc Check Sequence: 32 ACH Enabled: False

444766 BEER 886.50 10/08/2021 609-497-9760-42520-0000

446676 Mix 283.56 10/08/2021 609-497-9760-42540-0000

1,170.06Check Total:

Vendor: johbr Johnson Brothers Liquor Co. Check Sequence: 33 ACH Enabled: False

164570 Wine Credit -40.00 10/08/2021 609-497-9760-42530-0000

164570 Wine Credit -66.10 10/08/2021 609-497-9760-42530-0000

164570 Wine Credit -89.81 10/08/2021 609-497-9760-42530-0000

164570 Wine Credit -41.50 10/08/2021 609-497-9760-42530-0000

164570 Wine Credit -28.00 10/08/2021 609-497-9760-42530-0000

164570 Wine Credit -55.15 10/08/2021 609-497-9760-42530-0000

164570 Wine Credit -160.00 10/08/2021 609-497-9760-42530-0000

164570 Liquor Credit -133.34 10/08/2021 609-497-9760-42510-0000

164570 Wine Credit -120.00 10/08/2021 609-497-9760-42530-0000

164570 LIQUOR Credit -986.00 10/08/2021 609-497-9760-42510-0000

1891259 Wine 1,489.20 10/08/2021 609-497-9760-42530-0000

1894703 LIQUOR 1,336.00 10/08/2021 609-497-9760-42510-0000

1894737 LIQUOR 881.47 10/08/2021 609-497-9770-42510-0000

1894815 Liquor 1,426.00 10/08/2021 609-497-9760-42510-0000

1894816 Wine 3,810.34 10/08/2021 609-497-9760-42530-0000

1894817 LIQUOR 6,743.25 10/08/2021 609-497-9760-42510-0000

1897347 Liquor 3,694.92 10/08/2021 609-497-9760-42510-0000

1899797 Liquor 491.85 10/08/2021 609-497-9760-42510-0000

1899915 Wine 1,498.17 10/08/2021 609-497-9760-42530-0000

1899916 Liquor 732.49 10/08/2021 609-497-9760-42510-0000

6227114 Liquor Credit -10.50 10/08/2021 609-497-9770-42510-0000

6275898 WINE 113.40 10/08/2021 609-497-9760-42530-0000

6275915 Mix 137.60 10/08/2021 609-497-9770-42540-0000

6275987 Liquor 1,872.21 10/08/2021 609-497-9760-42510-0000

6275988 Wine 1,677.75 10/08/2021 609-497-9760-42530-0000

6275989 MIX 175.00 10/08/2021 609-497-9760-42540-0000

6279778 Liquor 2,632.50 10/08/2021 609-497-9760-42510-0000

6279779 Wine 37.80 10/08/2021 609-497-9760-42530-0000

6279868 Liquor 3,606.77 10/08/2021 609-497-9760-42510-0000

6279869 Wine 1,060.75 10/08/2021 609-497-9760-42530-0000

6279870 Mix 645.88 10/08/2021 609-497-9760-42540-0000

32,332.95Check Total:

AP-Computer Check Proof List by Vendor (10/08/2021 - 11:16 AM) Page 6

Invoice No Description Amount Payment Date Acct Number Reference

Vendor: kengr Kennedy & Graven, Chartered Check Sequence: 34 ACH Enabled: False

RG110-00052 Facade Improvement Program August 2021 208.00 10/08/2021 203-410-1325-43140-0000

RG110-00053 Housing TIF Modifications August 2021 26.00 10/08/2021 460-463-6300-43140-0000

RG110-00053 Housing TIF Modifications August 2021 26.00 10/08/2021 458-463-6300-43140-0000

RG110-00053 Housing TIF Modifications August 2021 26.00 10/08/2021 461-463-6300-43140-0000

286.00Check Total:

Vendor: kucra Raymond Kuckenbecker Check Sequence: 35 ACH Enabled: False

12365 Walnut Dr Over Pmt Water Bill 12365 Walnut 154.36 10/08/2021 601-000-0000-11750-0000

154.36Check Total:

Vendor: lels Law Enforcement Labor Services, Inc. Check Sequence: 36 ACH Enabled: False

October 2021 October 2021 Union Dues 254.00 10/08/2021 100-000-0000-21709-0000

254.00Check Total:

Vendor: lyn&mc Lynde & McLeod, Inc Check Sequence: 37 ACH Enabled: False

1020679 YARD WASTE ACTIVITY - SEPT 2,183.32 10/08/2021 100-430-3260-43100-0000

1020688 YARD WASTE RENT - NOV 474.30 10/08/2021 100-430-3260-43100-0000

I020653 FORTIFIED BLACK DIRT-SALES 120.00 10/08/2021 100-450-5200-42100-0000

2,777.62Check Total:

Vendor: mcama Martin Martin-McAllister Consulting Psychologists, Inc. Check Sequence: 38 ACH Enabled: False

14209 Public Safety Assessment - Trabant And Tushar 1,100.00 10/08/2021 100-420-2100-43100-0000

1,100.00Check Total:

Vendor: cleri McDonald Distributing Company Check Sequence: 39 ACH Enabled: False

559449 BEER 1,138.00 10/08/2021 609-497-9760-42520-0000

1,138.00Check Total:

Vendor: metwe Metro West Inspection Services Check Sequence: 40 ACH Enabled: False

2993 August Building Inspections 23,938.11 10/08/2021 100-420-2400-43110-0000

23,938.11Check Total:

Vendor: metcou Metropolitan Council Environmental Services Check Sequence: 41 ACH Enabled: False

0001130604 November 2021 METC Services 72,777.73 10/08/2021 602-495-9490-43851-0000

09-2021 SEPT. 2021 METC Services 46,742.85 10/08/2021 408-430-3330-43851-0000

AP-Computer Check Proof List by Vendor (10/08/2021 - 11:16 AM) Page 7

Invoice No Description Amount Payment Date Acct Number Reference

119,520.58Check Total:

Vendor: mfscb MFSCB Check Sequence: 42 ACH Enabled: False

9354 Recertification For 14 People 533.34 10/08/2021 100-420-2210-44360-0000

533.34Check Total:

Vendor: mihom MI Homes Check Sequence: 43 ACH Enabled: False

09/07/2021 Permit Overpayment Reimbursement Siren 2,400.00 10/08/2021 100-000-0000-10100-0000

09/07/2021 Permit Overpayment Reimbursement Siren -2,400.00 10/08/2021 100-000-0000-10100-4002

09/07/2021 Permit Overpayment Reimbursement Mechanical 675.00 10/08/2021 100-420-2400-32225-0000

09/07/2021 Permit Overpayment Reimbursement Siren 2,400.00 10/08/2021 100-420-2500-32259-0000

3,075.00Check Total:

Vendor: tealo Minnesota Teamsters No. 320 Check Sequence: 44 ACH Enabled: False

October 2021 October 2021 Union Dues 650.00 10/08/2021 100-000-0000-21709-0000

October 2021 October 2021 Union Dues - Legal Defense Fund 57.92 10/08/2021 100-000-0000-21709-0000

707.92Check Total:

Vendor: schso MN Equipment Inc. Check Sequence: 45 ACH Enabled: False

P58167 BRACKET & .750x 7.00 BOLT 25.86 10/08/2021 100-450-5200-42103-0000

P58330 RATCHET BINDER 130.40 10/08/2021 100-430-3121-42100-0000

P58639 HSA56KIT W/BATTERY & CH STIHL15 219.96 10/08/2021 100-450-5200-42105-0000

376.22Check Total:

Vendor: gssc My Alarm Center Check Sequence: 46 ACH Enabled: False

15760205 Community Room Monitoring - Oct 2021 23.58 10/08/2021 100-410-1941-43880-0000

15760205 Fire Station Monitoring - Oct 2021 18.53 10/08/2021 100-420-2210-43880-0000

42.11Check Total:

Vendor: minoc Occupational Health Centers of Minnesota, P.C. Check Sequence: 47 ACH Enabled: False

103445152 Physicals For New Employees - Trabant And Tushar 1,174.00 10/08/2021 100-420-2100-43100-0000

1,174.00Check Total:

Vendor: offde Office Depot Check Sequence: 48 ACH Enabled: False

195287355001 Office Supplies 91.71 10/08/2021 100-420-2210-42000-0000

195287356001 Office Supplies - Card File 23.02 10/08/2021 100-420-2210-42000-0000

AP-Computer Check Proof List by Vendor (10/08/2021 - 11:16 AM) Page 8

Invoice No Description Amount Payment Date Acct Number Reference

114.73Check Total:

Vendor: olsco Olsen Chain & Cable, Inc. Check Sequence: 49 ACH Enabled: False

675832 3/8" X 4FT SOS G1 132.63 10/08/2021 100-430-3121-42260-0000

132.63Check Total:

Vendor: pauso Paustis & Sons Check Sequence: 50 ACH Enabled: False

135518 WINE CREDIT -120.00 10/08/2021 609-497-9760-42530-0000

140521 WINE 2,467.45 10/08/2021 609-497-9760-42530-0000

140521 LIQUOR 87.00 10/08/2021 609-497-9760-42510-0000

2,434.45Check Total:

Vendor: pomti Pomp's Tire Service Inc. Check Sequence: 51 ACH Enabled: False

150148017 Repaired Tire On #20-001 483.10 10/08/2021 100-430-3000-44040-0000

483.10Check Total:

Vendor: postm Postmaster Check Sequence: 52 ACH Enabled: False

Certifications Utility Certification Letters 111.30 10/08/2021 100-410-1325-43220-0000

111.30Check Total:

Vendor: quacu Quality Cutting and Coring Inc Check Sequence: 53 ACH Enabled: False

37636 Slab Saw Cut Only For 25' X 4" Thick Concrete 49' 434.00 10/08/2021 402-430-3121-45300-1811

434.00Check Total:

Vendor: reifo Reinhart Food Service, LLC Check Sequence: 54 ACH Enabled: False

762995 Op Supp Liners/napkins 219.80 10/08/2021 609-497-9770-42100-0000

219.80Check Total:

Vendor: tcg Robert Half International, Inc. Check Sequence: 55 ACH Enabled: False

58559863 Sharepoint Development 152.50 10/08/2021 100-410-1330-43100-0000

152.50Check Total:

Vendor: rogfi Rogers Fire Dept Relief Assoc Check Sequence: 56 ACH Enabled: False

2021 Fire Aid Fire State Aid 108,810.17 10/08/2021 100-420-2290-44390-0000

2021 Fire Aid Fire State Aid - Supplemental 22,860.90 10/08/2021 100-420-2290-44390-0000

2021 Fire Aid City Contribution To FRA 19,000.00 10/08/2021 100-420-2290-44900-0000

AP-Computer Check Proof List by Vendor (10/08/2021 - 11:16 AM) Page 9

Invoice No Description Amount Payment Date Acct Number Reference

150,671.07Check Total:

Vendor: rogtr Rogers True Value Hardware Inc Check Sequence: 57 ACH Enabled: False

22298 16OZ YEL Jacket Foam 7.49 10/08/2021 601-494-9440-42100-0000

22317 3/8" Socket Adaptor 10.98 10/08/2021 100-430-3121-42260-0000

18.47Check Total:

Vendor: seh Short Elliott Hendrickson Inc. Check Sequence: 58 ACH Enabled: False

412552 CSAH 144 Ped Tunnel 8,510.18 10/08/2021 410-450-5200-43030-2107

8,510.18Check Total:

Vendor: sonco Sonco Perimeter Security Check Sequence: 59 ACH Enabled: False

002680 Custom Fence Screen For Splash Pad 69.00 10/08/2021 410-450-5200-45300-2103

002680 Custom Fence Screen-150' Rec. Ad Screen 973.50 10/08/2021 100-450-5120-42100-0000

002680 Custom Fence Screen For Lion's Park 69.00 10/08/2021 404-450-5200-45300-1903

002680 Custom Fence Screen-Danger-Keep Out 59.00 10/08/2021 100-430-3000-42100-0000

1,170.50Check Total:

Vendor: souwi Southern Glazers Wine & Spirits of Minnesota Check Sequence: 60 ACH Enabled: False

2126344 LIQUOR 561.80 10/08/2021 609-497-9760-42510-0000

2128669 Liquor 488.30 10/08/2021 609-497-9770-42510-0000

2131648 Liquor 781.22 10/08/2021 609-497-9760-42510-0000

2131649 Mix 52.00 10/08/2021 609-497-9760-42540-0000

2131650 Wine 3,547.50 10/08/2021 609-497-9760-42530-0000

5,430.82Check Total:

Vendor: theam The American Bottling Co. Check Sequence: 61 ACH Enabled: False

3569310547 Mix 232.85 10/08/2021 609-497-9760-42540-0000

232.85Check Total:

Vendor: touem Touch'em All Carwash LLC Check Sequence: 62 ACH Enabled: False

September 2021 September Squad Car Washes 159.30 10/08/2021 100-420-2100-44040-0000

159.30Check Total:

Vendor: usilo USIC Holdings, Inc Check Sequence: 63 ACH Enabled: False

467840 Locates 96.75 10/08/2021 601-494-9440-43150-0000

467840 Locates 96.75 10/08/2021 602-495-9490-43150-0000

467840 Locates 31.50 10/08/2021 603-496-9495-43150-0000

AP-Computer Check Proof List by Vendor (10/08/2021 - 11:16 AM) Page 10

Invoice No Description Amount Payment Date Acct Number Reference

225.00Check Total:

Vendor: vartr Varner Transportation LLC Check Sequence: 64 ACH Enabled: False

44338 Freight-- September 292.50 10/08/2021 609-497-9760-42590-0000

44338 Freight--September 219.70 10/08/2021 609-497-9760-42590-0000

44338 Freight--September 166.40 10/08/2021 609-497-9760-42590-0000

44338 Freight--September 209.30 10/08/2021 609-497-9760-42590-0000

44338 Freight--September 443.30 10/08/2021 609-497-9760-42590-0000

1,331.20Check Total:

Vendor: vinin Vinocopia Inc Check Sequence: 65 ACH Enabled: False

0274971 WINE 588.00 10/08/2021 609-497-9760-42530-0000

0274971 LIQUOR 346.25 10/08/2021 609-497-9760-42510-0000

934.25Check Total:

Vendor: grain W.W. Grainger, Inc. Check Sequence: 66 ACH Enabled: False

9074744690 Pleated Air Filters V-Belt & Fluor. Ballasts 409.12 10/08/2021 100-430-3000-42102-0000

9076233387 BATTERY(1) 6.0 AHLI-ION 117.52 10/08/2021 100-430-3000-42100-0000

526.64Check Total:

Vendor: watla Water Laboratories, Inc. Check Sequence: 67 ACH Enabled: False

8735 Water Testing Sept 2021 289.00 10/08/2021 601-494-9440-44080-0000

289.00Check Total:

Vendor: thore West Publishing Corporation Check Sequence: 68 ACH Enabled: False

845134685 Online Investigation Services - September 2021 275.00 10/08/2021 100-420-2100-43100-0000

275.00Check Total:

Total for Check Run:

Total of Number of Checks:

477,870.19

68

AP-Computer Check Proof List by Vendor (10/08/2021 - 11:16 AM) Page 11

User:

Printed: 10/13/2021 - 12:17PM

gpudas

Computer Check Proof List by Vendor

Accounts Payable

Batch: 00003.10.2021

Invoice No Description Amount Payment Date Acct Number Reference

Vendor: postm Postmaster Check Sequence: 1 ACH Enabled: False

OCT 2021 Utility Bills - October 2021 328.93 10/13/2021 601-494-9440-43220-0000

OCT 2021 Utility Bills - October 2021 328.93 10/13/2021 602-495-9490-43220-0000

OCT 2021 Utility Bills - October 2021 328.94 10/13/2021 603-496-9495-43220-0000

986.80Check Total:

Total for Check Run:

Total of Number of Checks:

986.80

1

AP-Computer Check Proof List by Vendor (10/13/2021 - 12:17 PM) Page 1

User:

Printed: 10/15/2021 - 1:25PM

gpudas

Computer Check Proof List by Vendor

Accounts Payable

Batch: 00004.10.2021

Invoice No Description Amount Payment Date Acct Number Reference

Vendor: aspmi Aspen Mills Check Sequence: 1 ACH Enabled: False

281391 Badges 688.50 10/15/2021 100-420-2210-42180-0000

688.50Check Total:

Vendor: assse Assured Security, Inc. Check Sequence: 2 ACH Enabled: False

C104680 A1 Building Keys - Blasko 42.00 10/15/2021 100-420-2100-43880-0000

42.00Check Total:

Vendor: banko Ban-Koe Co Check Sequence: 3 ACH Enabled: False

402029 Security Cameras 6,129.97 10/15/2021 100-420-2210-42010-0000

6,129.97Check Total:

Vendor: bcatr BCA/CJDN Check Sequence: 4 ACH Enabled: False

00000674142 State Criminal Justice Data Network 7/1/21-9/30/21 270.00 10/15/2021 100-420-2100-43100-0000

270.00Check Total:

Vendor: blasc Scott Blasko Check Sequence: 5 ACH Enabled: False

80001 Coffee And Donuts For EMR Training 29.52 10/15/2021 100-420-2100-44360-0000

29.52Check Total:

Vendor: bluso Bluelake Software Check Sequence: 6 ACH Enabled: False

3253 Laserfiche Import Utility 250.00 10/15/2021 100-410-1520-43190-0000

3253 Laserfiche Import Utility 250.00 10/15/2021 100-410-1330-43190-0000

500.00Check Total:

Vendor: cdwgo CDW Government Check Sequence: 7 ACH Enabled: False

L730260 Keyboard And Mouse 43.35 10/15/2021 100-410-1325-42010-0000

AP-Computer Check Proof List by Vendor (10/15/2021 - 1:25 PM) Page 1

Invoice No Description Amount Payment Date Acct Number Reference

43.35Check Total:

Vendor: embpw Century Link Check Sequence: 8 ACH Enabled: False

313022581 Telephone Service- Hassan Town Hall 59.90 10/15/2021 100-410-1940-43210-0000

59.90Check Total:

Vendor: mnpip Core & Main LP Check Sequence: 9 ACH Enabled: False

P723055 OMNI 1-1/2 C2 1G 13LL 8WHL C11XXXXG1AAXX 3,077.29 10/15/2021 601-494-9440-42150-0000

P723055 OMNI 3 C2 1000G 17LL 5WHL C33XXXXG1GAXX 3,877.30 10/15/2021 601-494-9440-42150-0000

P723055 METER PARTS 256.56 10/15/2021 601-494-9440-42150-0000

7,211.15Check Total:

Vendor: napau Cottens' Inc. Check Sequence: 10 ACH Enabled: False

218999 FCB-20 CIR BRKR 13.47 10/15/2021 100-430-3121-42103-0000

219074 NAPAGOLD FUEL FILTER 25.83 10/15/2021 100-430-3121-42103-0000

219213 LAMP ASSEMBLY 42.19 10/15/2021 100-430-3121-42103-0000

81.49Check Total:

Vendor: cusel Custom Electrical Concepts, LLC Check Sequence: 11 ACH Enabled: False

1762 Reimb For Change Over From Overhead To Underground 785.00 10/15/2021 402-430-3121-45300-1811

1768 Replace Overhead Service Conductors To Underground 7,580.00 10/15/2021 402-430-3121-45300-1811

8,365.00Check Total:

Vendor: dehla Dehn's Landscaping Check Sequence: 12 ACH Enabled: False

09242021 Remove Vegetation And Install Soil. 1,200.00 10/15/2021 402-430-3121-43100-1811

1,200.00Check Total:

Vendor: depem Department of Employment & Economic Development Check Sequence: 13 ACH Enabled: False

CDAP170010HFY18 DEED MIF Loan Repayment Access Point - 10/2021 2,751.91 10/15/2021 200-465-6500-44600-0000

2,751.91Check Total:

Vendor: ecmpu ECM Publishers, Inc. Check Sequence: 14 ACH Enabled: False

855061 Public Hearing For Scharbers 6th Addn 45.00 10/15/2021 100-410-1910-43520-0000

45.00Check Total:

Vendor: facmo Elliot Auto Supply Co, Inc. Check Sequence: 15 ACH Enabled: False

128-126370 SENSOR - HEGO (P) 86.83 10/15/2021 100-420-2100-42103-0000

AP-Computer Check Proof List by Vendor (10/15/2021 - 1:25 PM) Page 2

Invoice No Description Amount Payment Date Acct Number Reference

128-Z10419 FVP P94R CCA800 RC170 123.19 10/15/2021 100-420-2100-42103-0000

1-7182760 WIX 33838 Fuel Water Separator 36.66 10/15/2021 100-430-3121-42103-0000

246.68Check Total:

Vendor: feren Ferguson Enterprises, Inc. Check Sequence: 16 ACH Enabled: False

8777648 Teflon Tape PVC Cement Primer & PVC Cable Saw 57.48 10/15/2021 100-450-5200-42104-0000

57.48Check Total:

Vendor: flare Flagship Recreation LLC Check Sequence: 17 ACH Enabled: False

F9145 CABLES & PARTS TO REPAIR PLAYGROUND EQUIPMENT100 252.31 10/15/2021 100-450-5200-42104-0000

252.31Check Total:

Vendor: gfaco GFA Consulting Check Sequence: 18 ACH Enabled: False

3727524 Pre-Employment-Firefighter/EMT 650.00 10/15/2021 100-420-2210-44080-0000

650.00Check Total:

Vendor: hassa Hassan Sand & Gravel, Inc. Check Sequence: 19 ACH Enabled: False

148782 RIVER ROCK 1 1/2"-3" 602.25 10/15/2021 410-450-5200-45300-2103

602.25Check Total:

Vendor: hecointe Hennepin County Accounts Receivable Check Sequence: 20 ACH Enabled: False

1000172424 Radio Rental/MDC Connection Fees - Sept 2021 3,089.60 10/15/2021 100-420-2100-44120-0000

3,089.60Check Total:

Vendor: innof Innovative Office Solutions LLC Check Sequence: 21 ACH Enabled: False

IN3512352 2022 PLANNERS BINDER TABS & LABEL TAPE 28.58 10/15/2021 100-430-3000-42000-0000

IN3512352 2022 PLANNERS BINDER TABS & LABEL TAPE 14.29 10/15/2021 601-494-9440-42000-0000

IN3512352 2022 PLANNERS BINDER TABS & LABEL TAPE 14.29 10/15/2021 602-495-9490-42000-0000

IN3512352 2022 PLANNERS BINDER TABS & LABEL TAPE 28.58 10/15/2021 100-450-5200-42000-0000

85.74Check Total:

Vendor: lakre Lake Restoration, Inc. Check Sequence: 22 ACH Enabled: False

INV015932 Traditional Pond Program #5 394.00 10/15/2021 603-496-9495-43100-0000

394.00Check Total:

Vendor: lanli Language Line Services Check Sequence: 23 ACH Enabled: False

10180564 Fee For Language Line Services 25.20 10/15/2021 100-420-2100-43100-0000

AP-Computer Check Proof List by Vendor (10/15/2021 - 1:25 PM) Page 3

Invoice No Description Amount Payment Date Acct Number Reference

10225921 Fee For Language Line Services 37.20 10/15/2021 100-420-2100-43100-0000

10269631 Monthly Fees For Language Line Services 22.80 10/15/2021 100-420-2100-43100-0000

10311554 Monthly Fees For Language Line Services 36.00 10/15/2021 100-420-2100-43100-0000

121.20Check Total:

Vendor: maceq MacQueen Equipment, Inc. Check Sequence: 24 ACH Enabled: False

P05808 E11 Hose & Clamps 219.61 10/15/2021 100-420-2210-42105-0000

219.61Check Total:

Vendor: mihom MI Homes Check Sequence: 25 ACH Enabled: False

RNC21-156-160 Permit Overpayment Refund 2,000.00 10/15/2021 100-420-2500-32259-0000

2,000.00Check Total:

Vendor: newloco New Look Contracting, Inc. Check Sequence: 26 ACH Enabled: False

Pay App #1 Pay App #1 - Hassan Trail PH2 116,270.50 10/15/2021 427-450-5300-45300-2001

116,270.50Check Total:

Vendor: norto Northern Tool & Equipment Check Sequence: 27 ACH Enabled: False

0191157507 NS DEGREASER 1 GAL 45.98 10/15/2021 100-430-3000-42100-0000

0191157793 BOLT ON RECESSED MOUNT D RINGS 23.98 10/15/2021 100-450-5200-42100-0000

69.96Check Total:

Vendor: offde Office Depot Check Sequence: 28 ACH Enabled: False

200688628001 Pens For PD Supply 22.59 10/15/2021 100-420-2100-42000-0000

200690231001 Pens Copy Paper And Sticky Notes For PD Supply 91.86 10/15/2021 100-420-2100-42000-0000

200741807001 Highlighters And Tape For PD Supply 26.67 10/15/2021 100-420-2100-42000-0000

141.12Check Total:

Vendor: omabr Omann Brothers Inc. Check Sequence: 29 ACH Enabled: False

15646 SPWEA240B FOR WILLANDALE RD PATCH 495.85 10/15/2021 100-430-3121-42240-0000

495.85Check Total:

Vendor: pomti Pomp's Tire Service Inc. Check Sequence: 30 ACH Enabled: False

700050905 315/80R22.5/20 F/S FS400 F004168 478.00 10/15/2021 100-430-3121-42103-0000

700050906 255/60VR18 GY ENFORCER POLICE G732005563 1,112.08 10/15/2021 100-420-2100-42103-0000

1,590.08Check Total:

AP-Computer Check Proof List by Vendor (10/15/2021 - 1:25 PM) Page 4

Invoice No Description Amount Payment Date Acct Number Reference

Vendor: rogpr Rogers Printing Metro, Inc Check Sequence: 31 ACH Enabled: False

60196 I/C Worksheets 45.50 10/15/2021 100-420-2500-43500-0000

45.50Check Total:

Vendor: voner Erik Vonderhoff Check Sequence: 32 ACH Enabled: False

1763 Reimb. For Main Street Electrical Hookup. 785.00 10/15/2021 402-430-3121-45300-1811

785.00Check Total:

Vendor: grain W.W. Grainger, Inc. Check Sequence: 33 ACH Enabled: False

9074842163 WALL PACK LED 5000K 2500 LM20W 157.69 10/15/2021 100-420-2210-42102-0000

157.69Check Total:

Vendor: batpl WC Enterprises, Inc Check Sequence: 34 ACH Enabled: False

P44452494 Batteries 151.55 10/15/2021 100-420-2500-42100-0000

151.55Check Total:

Total for Check Run:

Total of Number of Checks:

154,843.91

34

AP-Computer Check Proof List by Vendor (10/15/2021 - 1:25 PM) Page 5

REQUEST FOR ACTIONROGERS CITY COUNCIL

Meeting Date: October 26, 2021

Agenda Item: No. 5.4

Subject: Authorization to Call a Public Hearing for Tuesday, November 23, 2021 at 7:00p.m. for the Purpose of Adopting the Annual Fee Schedule Ordinance, UtilityRates, and Related Items

PreparedBy:

Bridget Bruska, Finance Director

Recommended City Council ActionMotion to call a public hearing for Tuesday, November 23, 2021 at 7:00 p.m. for the purpose ofadopting the annual fee schedule ordinance, utility rates, and related items.

Overview / BackgroundA public hearing needs to be called in order to adopt the proposed ordinance on the annual feeschedule. Council and staff will be reviewing the draft fee schedule during the budget workshop scheduledfor November 9, 2021.

Staff RecommendationMotion to call a public hearing for Tuesday, November 23, 2021 at 7:00 p.m. for the purpose ofadopting the annual fee schedule ordinance, utility rates, and related items.

REQUEST FOR ACTIONROGERS CITY COUNCIL

Meeting Date: October 26, 2021

Agenda Item: No. 5.5

Subject: Approve Hennepin County Cooperative Agreement No. 27-43-21 for RoundaboutConstruction on Territorial Road and Rachael Lane (Skye Meadows)

PreparedBy:

Doran M. Cote, Public Works Director/City Engineer

Recommended City Council ActionMotion to Approve Hennepin County Cooperative Agreement No. 27-43-21 for RoundaboutConstruction on Territorial Road and Rachel Lane (Skye Meadows).

Overview / BackgroundThe City, in partnership with the US Homes Corporation dba Lennar, is leading a residentialdevelopment project, Skye Meadows residential subdivision, adjacent to an intersection of CountyState Aid Highway (CSAH) 116 (Territorial Road) and Wood lane (Rachael Drive) within theCity. To accommodate the residential development project, the City and the Developer arereconstructing a portion of CSAH 116 and Wood Lane at and near the Intersection, whichimprovements include grading and drainage, bituminous surfacing, curb and gutter, sidewalk,pedestrian ramps and refuges, multi-use trails, roundabout, streetlighting, landscaping, subsurfaceutilities, and other related improvements. Hennepin County Cooperative Agreement No. 27-43-21 outlines each party's ownership andmaintenance responsibilities for the improvements. The cost of the improvements are theresponsibility of the Developer pursuant to the Master Planned Unit Development Agreement forSkye Meadows.

Staff RecommendationMotion to Approve Hennepin County Cooperative Agreement No. 27-43-21 for RoundaboutConstruction on Territorial Road and Rachel Lane (Skye Meadows).

ATTACHMENTS:DescriptionHennepin County Agreement No. PW 27-43-21

Agreement No. PW 27-43-21

County State Aid Highway 116 City of Rogers County of Hennepin

1 ___

COOPERATIVE AGREEMENT

This Agreement is made between the County of Hennepin, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the “County”, and the City of Rogers, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the “City”. The County and the City collectively are referred to as the “Parties”.

Recitals

The following Recitals are incorporated into this Agreement.

1. The City, in partnership with the US Home Corporation dba Lennar, a Delaware Corporation,

(the “Developer”), is leading a residential development project, Skye Meadows residential subdivision, adjacent to an intersection of County State Aid Highway (CSAH) 116 (Territorial Road) and Rachael Drive within the corporate limits of the City (“Intersection”).

2. To accommodate the residential development project, the City and the Developer are reconstructing a portion of CSAH 116 and Wood Lane at and near the Intersection, which improvements include grading and drainage, bituminous surfacing, curb and gutter, sidewalk, pedestrian ramps and refuges, multi-use trails, roundabout, streetlighting, landscaping, subsurface utilities, and other related improvements, and which shall hereinafter be referred to as the “Project”.

3. The Parties have agreed to enter into this Agreement to memorialize the partnership and to

outline each party’s ownership and maintenance responsibilities for the Project.

4. On October 27, 2020 the City entered into a separate agreement (“Master Planned Unit Development Agreement”) with the Developer for Project design, construction, and administration which was recorded with the Office of the Registrar of Titles for Hennepin County and with the Office of the Hennepin County Recorder on March 16, 2021, and is incorporated into this Agreement by reference.

5. The Project will be carried out by the Parties under the provisions of Minnesota Statutes,

Section 162.17, Subdivision 1, and Section 471.59.

Agreement

NOW, THEREFORE, the Parties agree as follows:

Agreement No. PW 27-43-21 CSAH No. 116

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1. Term of Agreement, Survival of Terms, and Exhibits.

Effective Date. This Agreement is effective as of the date of the final signature.

Expiration Date. This Agreement will expire after the date in which all obligations have been satisfactorily fulfilled.

Survival of Terms. Provisions that by their nature are intended to survive the term,

cancellation or termination of this Agreement do survive such term, cancellation or termination. Such provisions include but are not limited to: Maintenance Responsibilities, Records/Audits, Indemnification, Insurance, Worker Compensation Claims, Cancellation, Termination, and Minnesota Laws Govern.

Exhibits. All Exhibits are attached and incorporated into this Agreement.

1.4.1. Exhibit A (Drainage Maintenance Responsibilities)

1.4.2. Exhibit B (MnDOT ADA Compliance Checklist (Curb Ramp) form)

1.4.3. Exhibit C (Roundabout Maintenance Responsibilities)

2. Project Construction.

Contract Award and Administration. Contract award and administration for the

Project is to be performed by the Developer as stipulated in the Master Planned Unit Development Agreement.

Plans and Specifications.

2.2.1. Design Work. All design work performed by the City or its agents for the Project shall be prepared and certified by a Professional Engineer licensed in the State of Minnesota. All designs which affect County facilities shall conform to the Minnesota Department of Transportation (MnDOT) Design Standards applicable to County State Aid Highways and to the requirements of the Americans with Disabilities Act (ADA), and be approved by the County Engineer prior to commencement of construction. Attached as Exhibit B is a copy of the MnDOT ADA Compliance Checklist (Curb Ramp) form. The City or its agents shall complete the form for each curb ramp constructed as part of the Project and submit the forms by using the “Asset Management” site, which requires registration to access. Directions for obtaining access to the Asset Management site can be found at the following link, under the “ADA checklists for construction within county right-of-way” bar: (https://www.hennepin.us/residents/transportation/ada-transition-plan).

2.2.2. Plan Numbers (S.A.P#/ S.P.#). Not applicable to the Project.

2.2.3. Request for Copies of Plans. At the request of the County, the City or its agents shall furnish the County with any working copies of any plans, designs or reports at any time during the Project design process. Within one (1) year of Project completion, the

Agreement No. PW 27-43-21 CSAH No. 116

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City or its agents shall furnish the County with a complete set of as-built plans certified as to their accuracy by the City Engineer. All designs and plans shall be submitted to Public Works Transportation Project Delivery Design Division Manager.

2.2.4. Plan Review and Approval. The City shall furnish the County with Project plans and specifications for review and approval as follows: electronic submittals at 60%, 90%, and 100%; comment response letter with 90% and 100% package; electronic copy of plans at 100% for County permit approval.

Construction Supervision and Inspection. To be managed by the Developer pursuant

to the Master Planned Unit Development Agreement.

Plan Changes and Additional Construction.

2.4.1. Plan Changes. The County agrees that the City may make changes in the plans or in the character of the Project construction that are reasonably necessary to cause the construction to be in all things performed and completed in a satisfactory manner, subject to the County’s rights under Subsection 2.4.2.

2.4.2. Review Proposed Changes. The County shall have the right to review any proposed changes to the plans and specifications prior to the work being performed, except in emergencies, and in those instances where the proposed changes necessitate a re-engineering of the design and/or specifications, the City shall submit the re-engineered design and/or specifications to the County. The County Engineer or designated representative shall respond to the City’s request for approval to authorize the issuance of any negotiated change orders or supplemental agreements prepared by the City within a reasonable time frame.

Right of Way/Permit

2.5.1. Right of Way Acquisition. The City or its agents shall acquire all additional right of way, permits and/or easements required for the construction of the Project. 2.5.2. Access Rights and Permits. The County shall cooperate with the conveyance of any reasonable access rights over the County right of way that may be required by the City for the Project. The Parties understand that any such access rights must be necessary for completion of the Project and shall be subject to applicable County Board or County Staff approval requirements; these access rights will be granted at no cost to the City. Any and all county permits required for the Project shall be granted by the county at no cost or expense to the City or its contractors. The City shall also obtain, and comply with, any and all permits and approvals required from other governmental or regulatory agencies to accomplish the Project. 2.5.3. Right of Way Cost. There is no associated right of way cost due from the County.

Asbestos. The Project may include the removal of asbestos containing electrical

conduit. Only firms licensed to conduct asbestos abatement shall be used for the safe

Agreement No. PW 27-43-21 CSAH No. 116

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removal of asbestos containing electrical conduit with proper shipping manifest prepared and submitted to appropriate agency. The lead agency in the Project construction shall be responsible for the oversight of the removal of asbestos containing electrical conduit and compliance with the abovementioned specifications.

3. Cost Participation. Not applicable to the Project. 4. Payment. Not applicable to the Project. 5. County Supplied Equipment. Not applicable to the Project. 6. The City’s Maintenance Responsibilities. Upon completion of the Project, the City shall

provide the following year-round maintenance services required thereafter at no cost to the County.

Roadways. Maintenance of the segment of Rachael Drive (formerly Wood Lane)

reconstructed under the Project. Maintenance includes, but is not limited to sweeping, debris removal, resurfacing and seal coating, and any other maintenance activities according to accepted city maintenance practices.

Roundabout. The City’s maintenance responsibilities of the roundabout constructed

as a part of the Project are consistent with the City’s maintenance responsibilities of the individual elements that make up the roundabout (i.e., pavement, curb and gutter, sidewalk, etc.) as stipulated in Section 6 and 7 of this Agreement, and as illustrated in the attached Exhibit C. The City shall assume maintenance responsibilities of any landscaping at the center of the roundabout without any cost or expense to the County.

Street Lighting. The City shall assume maintenance according to City practices of

streetlights installed as part of the Project at no cost to the County.

Sidewalks, Pedestrian Refuges, and Pedestrian Ramps. The City shall assume maintenance according to City practices of sidewalks, pedestrian refuges, and pedestrian ramps constructed as part of the Project.

Multi-use Trail/Bicycle Facility. The City shall assume maintenance according to City practices of the newly constructed multi-use trail/bicycle facilities.

City Road Pavement Striping and Crosswalk Markings. The City shall thereafter maintain and repair all pavement striping and crosswalk markings for roadway users installed as a part of the Project at the expense of the City.

City Road Storm Sewers. The City shall assume maintenance of City owned storm

sewer drainage systems such as all trunk lines, grit chambers, ponds, storm water treatment and drainage structures, constructed or reconstructed under the Project, as illustrated in the attached Exhibit A.

Landscaping/Street Scaping. After Project completion, any landscaping/streetscaping

constructed as a part of the Project, including all landscaping at the center of the

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roundabout, shall be owned and maintained by the City. This includes but not limited to trimming, mowing, watering, irrigation maintenance and replanting/replacing, and trash removal, and any other maintenance activities necessary to perpetuate a safe, usable and aesthetically acceptable landscaping/streetscaping condition.

7. The County’s Maintenance Responsibilities. Upon completion of the Project, the County

shall provide year-round maintenance at its sole cost as outlined below:

Roadways. Maintenance of the portion of CSAH 116 reconstructed under the Project. Maintenance includes, but is not limited to, sweeping, debris removal, resurfacing and seal coating, and any other maintenance activities according to accepted County maintenance practices.

Roundabout. The County’s maintenance responsibilities of the roundabout constructed

as a part of the Project are consistent with the County’s maintenance responsibilities of the individual elements that make up the roundabout (i.e., pavement, curb and gutter, sidewalk, etc.) as stipulated in Section 6 and 7 of this Agreement, and as illustrated in the attached Exhibit C.

County Road Pavement Striping. The County shall thereafter maintain and repair all

pavement striping for CSAH 116 installed as a part of the Project at the expense of the County.

Storm Sewers. Maintenance of catch basins and associated lead pipes within or

between the outermost curb lines of the County roadways and those within the radius return limits of intersecting municipal streets, as illustrated in the attached Exhibit A, at no cost to the City.

Guard Rails and Signages. Maintenance of guardrails and signages on county road

and roundabout installed as a part of the Project. Maintenance includes but is not limited to repairing, removing, or replacing damaged railing or signages per acceptable county maintenance practices.

8. Authorized Representatives. In order to coordinate the services of the County with the

activities of the City and vice versa so as to accomplish the purposes of this Agreement, the Hennepin County and the City Engineers or their designated representatives shall manage this Agreement on behalf of the County and the City.

County of Hennepin: Carla Stueve County Highway Engineer Hennepin County Public Works 1600 Prairie Drive, Medina, MN 55340 Office: 612-596-0356

Carla.Stueve@hennepin.us City of Rogers:

Doran M. Cote

Agreement No. PW 27-43-21 CSAH No. 116

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Public Works Director/City Engineer 22350 S. Diamond Lake Rd.

Rogers, MN 55374 Office: 763-428-0906 dcote@rogersmn.gov 9. Assignment, Amendments, Default, Waiver, Agreement Complete, Cancellation or

Termination.

Assignment. The City shall not assign, subcontract, transfer or pledge this Agreement and/or the services to be performed hereunder, whether in whole or in part, without the prior written consent of the County.

Amendments. Any alterations, variations, modifications or waivers of provisions of

this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement and signed by the Parties hereto.

Default. If the City fail to perform any of the provisions of this Agreement or so fails

to administer the work as to endanger the performance of the Agreement, this shall constitute a default. Unless the City's default is excused by the County, the County may upon written notice immediately cancel this Agreement in its entirety.

Waiver. The County's failure to insist upon strict performance of any provision or to

exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement.

Agreement Complete. The entire Agreement between the Parties is contained herein

and that this Agreement supersedes all oral agreements and negotiations between the Parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement.

Cancellation or Termination. This Agreement may be terminated or cancelled by

either party with or without cause upon thirty (30) day written notice. This Agreement shall be terminated or cancelled by either party upon a material breach by the other party. In the event of a termination or cancellation, the Parties will remain responsible for cost participation as provided in this Agreement for obligations incurred up through the effective date of the termination or cancellation, subject to any equitable adjustment that may be required to account for the effects of a breach.

10. Indemnification.

The City Indemnifies the County. The City agrees to defend, indemnify and hold harmless the County, its officials, officers, agents, volunteers, and employees from any liability, claims, causes of action, judgments, damages, losses, costs or expenses, including reasonable attorneys’ fees, resulting directly or indirectly from any act or omission of the City or the City’s consultant or sub consultant, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may

Agreement No. PW 27-43-21 CSAH No. 116

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be liable in the performance of the services required by this contract, and against all loss by reason of the failure of the City to perform fully, in any respect, all obligations under this contract. The City’s liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 or other applicable law.

The County Indemnifies the City. The County agrees to defend, indemnify and hold

harmless the City, its officials, officers, agents, volunteers, and employees from any liability, claims, causes of action, judgments, damages, losses, costs or expenses, including reasonable attorneys’ fees, resulting directly or indirectly from any act or omission of the County or the County’s consultant or sub consultant, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the performance of the services required by this contract, and against all loss by reason of the failure of the County to perform fully, in any respect, all obligations under this contract. The County’s liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 or other applicable law.

11. Insurance. The City agrees that any future contract let by the City for the performance of any

of the work included hereunder shall include clauses that will: 1) Require the contractor to indemnify and hold the County, its commissioners, officers, agents and employees harmless from any liability, claim, demand, judgments, expenses, action or cause of action of any kind or character arising out of any act or omission of the contractor, its officers, employees, agents or subcontractors; 2) Require the contractor to be an independent contractor for the purposes of completing the work provided for in this Agreement; and 3) Require the contractor to provide and maintain the following insurance so as to assure the performance of its indemnification and hold harmless obligation:

Limits

(1) Commercial General Liability on an occurrence

Basis with contractual liability coverage: General Aggregate $2,000,000 Products - Completed Operations Aggregate $2,000,000 Personal and Advertising Injury $1,500,000 Each Occurrence - Combined Bodily Injury and Property Damage $1,500,000

Hennepin County shall be named as an additional insured for the Commercial General Liability coverage with respect to operations

Covered under this Agreement.

(2) Automobile Liability: Combined Single limit each occurrence coverage or the equivalent covering owned, non-owned, and hired automobiles: $1,500,000

(3) Workers’ Compensation and employer’s Liability:

Agreement No. PW 27-43-21 CSAH No. 116

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Work Workers’ Compensation: Statutory If the contractor is based outside the State of Minnesota, coverage must apply to Minnesota laws. Employer’s Liability. Bodily injury by: Accident – Each Accident $500,000 Disease – Policy Limit $500,000 Disease - Each Employee $500,000

(4) Professional Liability – Per Claim and Aggregate: $2,000,000

The above listed Professional Liability insurance will not be required in any construction contract let by the City if the City’s contractors are not required to perform design engineering as part of the construction contract. An umbrella or excess policy over primary liability coverages is an acceptable method to provide the required insurance limits. The above subparagraphs establish minimum insurance requirements. It is the sole responsibility of the City’s contractors to determine the need for and to procure additional insurance which may be needed in connection with the Project. All insurance policies shall be open to inspection by the County and copies of policies shall be submitted to the County upon written request.

12. Worker Compensation Claims.

City’s Employees. Any and all employees of the City and all other persons engaged by the City in the performance of any work or services required or provided for herein to be performed by the City shall not be considered employees of the County, and any and all claims that may or might arise under the Workers' Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of the employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of the employees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the County.

County’s Employees. Any and all employees of the County and all other persons

engaged by the County in the performance of any work or services required or provided for herein to be performed by the County shall not be considered employees of the City, and any and all claims that may or might arise under the Workers' Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of the employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of the employees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the City.

Agreement No. PW 27-43-21 CSAH No. 116

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13. Records/Audits. The City agrees that the County, the State Auditor, or any of their duly

authorized representatives at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt and transcribe any books, documents, papers, records, etc., which are pertinent to the Project and the accounting practices and procedures of the City which involve transactions relating to this Agreement.

14. Nondiscrimination. The provisions of Minnesota Statute Section 181.59 and of any

applicable local ordinance relating to civil rights and discrimination and the Affirmative Action Policy statement of Hennepin County shall be considered a part of this Agreement as though fully set forth herein.

15. Counterparts/Electronic Signatures. This Agreement may be executed in one or more

counterparts, each of which will be deemed to be an original copy of this Agreement and all of which, when taken together, will be deemed to constitute one and the same agreement. The facsimile, email or other electronically delivered signatures of the Parties shall be deemed to constitute original signatures, and facsimile or electronic copies hereof shall be deemed to constitute duplicate originals.

16. Minnesota Laws Govern. The laws of the State of Minnesota shall govern all questions and

interpretations concerning the validity and construction of this Agreement and the legal relations between the Parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County of Hennepin, State of Minnesota. Litigation, however, in the federal courts involving the Parties will be in the appropriate federal court within the State of Minnesota.

(This space left intentionally blank)

Agreement No. PW 27-43-21 CSAH No. 116

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IN TESTIMONY WHEREOF, the Parties hereto have caused this Agreement to be executed by their respective duly authorized officers and agree to be bound by the provisions herein set forth. CITY OF ROGERS Seal

By: Mayor Date: ___________________________________ And: City Administrator Date:

COUNTY OF HENNEPIN

By: ________________________________ County Administrator Date: ________________________________ REVIEWED BY THE COUNTY ATTORNEY’S OFFICE: And:_________________________________ Assistant County Administrator, Public Works By: Date:________________________________ Assistant County Attorney Date: RECOMMENDED FOR APPROVAL By:_________________________________ County Highway Engineer Date:________________________________ RECOMMENDED FOR APPROVAL By:_________________________________ Department Director, Transportation

Operations Date:________________________________

Agreement No. PW 27-43-21 CSAH No. 116

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EXHIBIT A

DRAINAGE MAINTENANCE RESPONSIBILITIES

Agreement No. PW 27-43-21 CSAH No. 116

12 ___

EXHIBIT B

Agreement No. PW 27-43-21 CSAH No. 116

13 ___

EXHIBIT C

ROUNDABOUT MAINTENANCE RESPONSIBILITIES

REQUEST FOR ACTIONROGERS CITY COUNCIL

Meeting Date: October 26, 2021

Agenda Item: No. 5.6

Subject: Approve Amendment No. 2 to Hennepin County Cooperative Agreement No. PW18-43-17 for Main Street Sidewalk and Pedestrian Crossing

PreparedBy:

Doran M. Cote, Public Works Director/City Engineer

Recommended City Council ActionMotion to Approve Amendment No. 2 to Hennepin County Cooperative Agreement No. PW 18-43-17 for Main Street Sidewalk and Pedestrian Crossing.

Overview / BackgroundHennepin County Cooperative Agreement No. 18-43-17 provides for Hennepin County costparticipation in sidewalk and pedestrian improvements on Main Street near Rogers ElementarySchool when the roadway is reconstructed. Agreement 18-43-17 was approved by the CityCouncil on February 13, 2018. Amendment No. 1 to the agreement extended the duration of theagreement from March 23, 2021 to December 31, 2021. Amendment No. 2 further extends theduration to December 31, 2023. Amendment No. 2 also identifies a new project manager forHennepin County due to the retirement of the previous project manager.

Staff RecommendationMotion to Approve Amendment No. 2 to Hennepin County Cooperative Agreement No. PW 18-43-17 for Main Street Sidewalk and Pedestrian Crossing.

Financial Impact: $61,250.00 Budgeted? Yes Source Fund: HennepinCounty

Notes:

ATTACHMENTS:DescriptionHennepin County Agreement PW 18-43-17Hennepin County Agreement No. PW 18-43-17 Amendment No. 1Hennepin County Agreement No. PW 18-43-17 Amendment No. 2

Amendment No. 1 to

Agreement No. PW 18-43-17

Hennepin County Project No. 2171000

City of Rogers

County of Henneptn

AMENDIVIENT NO. I TO CONSTRUCTION

COOPERATIVE AGREEMENT NO. PW 18-43-17

This Amendment is made between the County of Hennepin, a body politic and corporate under

the laws of the State of Minnesota, hereinafter referred to as the "County", and the City of Rogers, a

body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the"City", This Amendinent is effective as of the date of the final signature,

WITNESSF,TH.

WHEREAS, the County and the City previously entered into Hennepin County Agreement No.

PW18-43-17 on March 23, 2018, wherein the County agreed to cost participate in the construction ofa new sidewalk along Main Street from Pointe Drive to Douglas Drive, and pedestrian crossing

improvements at the Rogers Elementary School, under County Project No. 2171000, hereinafter

referred to as the "Project"; and

WHEREAS, the construction of the Project is not anticipated to be completed within the three

years of the agreement execution date (March 23, 2021) and the City has requested to extend the timeperiod to December 31, 2021; and

WHEREAS, the parties hereto, therefore, desire to amend said AgreementNo. PW 18-43-17 as

hereinafter set forth.

NOW THERKFORJ,, IT IS :E[EREBY AGREED:

I

The third paragraph of Section III is hereby amended by deleting "within three years of the date

this agreement has been signed by the parties hereto" and inserting in lieu thereof "by December 31,

2021".

Except as providedherein, all terms and conditions in saidAgreernentNo. PW18-43-17 shallremain in full force and effect,

(this space lefl iMentionally blank)

Amendment No. l to

AgreementNo. PW 18-43-17

C,P. 2171000

IN TESTIMONY WHEREOF, the parties hereto have caused this Amendment to be executed by

their respective duly authorized officers and agree to be bound by the provisions herein set forth.

CITY OF ROGERS

(Seal) Rick Ilili lJiin 30, 2020 t2i25 CDT)

Mayor

Date:Jun 30, 2020

Manager

Date:Jun 30, 2020

COUNTY OF HENNEPIN

RKVIKWED BY

THE COUNTY ATTORNEY'S OFFICE:

Bv:)4f"County Administrator

Date: Jut 1, 2020

Assistant County Attorney

Date:Jut I, 2020

And: ;j'i"J %Assistant County Administrator, Public Works

Reviewed by:Date:

Jul 1, 2020

RECOMMENDED FOR APPROV AL

County Highway Engineer

Date: Jut 1, 2020

-2-

(A2110848) Amendment No. 2 to Agreement No. PW 18-43-17

County State Aid Highway No. 150 Hennepin County Project No. 2171000

City of Rogers County of Hennepin

- 1 - ____

AMENDMENT NO. 2 TO CONSTRUCTION COOPERATIVE AGREEMENT NO. PW 18-43-17

This Amendment is made between the County of Hennepin, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "County", and the City of Rogers, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "City", and collectively the “Parties”. This Amendment is effective as of the date of the final signature. WITNESSETH: WHEREAS, the County and the City previously entered into Hennepin County Agreement No. PW 18-43-17 on March 23, 2018 (the “Agreement”) wherein the County agreed to cost participate in the construction of a new sidewalk along County State Aid Highway (CSAH) 150 (Main Street) from Pointe Drive to Douglas Drive, and pedestrian crossing improvements at the Rogers Elementary School, under County Project No. 2171000, hereinafter referred to as the "Project"; and WHEREAS, the Parties entered into Amendment No. 1 to the Agreement on July 01, 2020 to extend the period to December 31, 2021; and WHEREAS, the City desires to align the construction of the Project with other planned improvements along the Project corridor and has requested further amendment to the Agreement to extend the period to December 31, 2023; and WHEREAS, the parties hereto, therefore, desire to amend said Agreement No. PW 18-43-17 as hereinafter set forth. NOW THEREFORE, IT IS HEREBY AGREED:

I In Section III of the Agreement, the last paragraph under said Section III in the Agreement is hereby amended to read as follows:

“It is understood and agreed by the City that the construction of the Project shall be completed to the satisfaction of the County by December 31, 2023.”

(A2110848) Amendment No. 2 to Agreement No. PW 18-43-17

CSAH No. 150; C.P. 2171000

- 2 - ____

II

In Section VI of the Agreement, the last paragraph under said Section VI in the Agreement is hereby amended to read as follows:

“The invoice shall include: date of invoice, invoice number, name of the project manager (Mr. Jordan Kocak), project name, county project number (C.P. 2171000), contract number, and purchase order number. Invoices and supporting documentation should be mailed to: Hennepin County Accounts Payable, P .0. Box 1388, Minneapolis, MN 55440-1388. An electronic copy of all invoices and project documentation should also be submitted to bikeplan@hennepin.us”.

Except as provided herein, all terms and conditions in said Agreement No. PW 18-43-17 shall remain in full force and effect.

(this space left intentionally blank)

(A2110848) Amendment No. 2 to Agreement No. PW 18-43-17

CSAH No. 150; C.P. 2171000

- 3 - ____

IN TESTIMONY WHEREOF, the parties hereto have caused this Amendment to be executed by their respective duly authorized officers and agree to be bound by the provisions herein set forth.

CITY OF ROGERS (Seal) By:_______________________________ Mayor Date:______________________________ And:______________________________ Manager Date:______________________________

COUNTY OF HENNEPIN REVIEWED BY THE COUNTY ATTORNEY’S OFFICE: By: County Administrator By: Date: Assistant County Attorney Date: And: Assistant County Administrator, Public Works Date: RECOMMENDED FOR APPROVAL By: County Highway Engineer Date:

REQUEST FOR ACTIONROGERS CITY COUNCIL

Meeting Date: October 26, 2021

Agenda Item: No. 5.7

Subject: Approve Statewide Public Works Mutual Aid and Equipment Sharing Agreements

PreparedBy:

Doran M. Cote, Public Works Director/City Engineer

Recommended City Council ActionMotion to Approve Statewide Public Works Mutual Aid and Equipment Sharing Agreements.

Overview / BackgroundThe general purpose of the Public Works Joint Powers Mutual Aid Agreement is to provide aprocess for units of government to share public works personnel and equipment with otheragencies within the State of Minnesota. This Agreement specifically allows a requesting party toselect the resources that best meets the needs of a given situation. A requesting party may callupon any other participating party for mutual aid. There is no requirement to make requests througha particular party. In addition, this Agreement should not be interpreted as being limited to providingresources to deal with only major catastrophic situations. Participating parties can utilize theresources for many reasons including routine circumstances such as training efforts, maintenanceoperations, joint-projects and back-up support service. This Agreement provides the flexibility forall units of government to use the resources located among all participating parties in the State ofMinnesota. The decision of when to invoke mutual aid and whether to respond is left to thediscretion of the requesting or sending party. While the Agreement does not require particular words or actions to initiate mutual aid, agenciesshould be clear about whether mutual aid is being requested and what type of assistance isrequested. The responding agency should also be clear about what, if any, assistance they willprovide in response to the request. Parties should not self-deploy. Furthermore, each staffmember within a department should have a basic familiarity with mutual aid, the responsibilitieswhen reporting to another unit of government and the protections afforded under the unit ofgovernment’s workers’ compensation. For liability reasons, management of a mutual aid situation is under the control of the requestingparty. However, the sending party has discretion whether to provide personnel or equipment andcan recall such assistance at any time. While there is no hard and fast time limit related to requestsfor mutua laid, the commitment of resources can be taxing on agencies. In addition, in somesituations an advantage can be gained by ending a mutual aid request and entering into a differentform of contractual assistance. In order to keep this mutual aid agreement closer to local level of government, Hennepin CountyEmergency Management (HCEM) has volunteered to serve as the administrative coordinator forthe units of government entering into this Agreement. When a community adopts this Agreement afully executed copy of the Agreement needs to be forwarded to HCEM. Each unit of government is

responsible for entering and updating available unit of government resources. Resources will nowbe listed online in a mutually agreed upon resource management database. The parties to thisAgreement are solely responsible for updating their available resources in the agreed upondatabase. The effective date for this Agreement is October 1, 2018. This date was established toallow enough time for agencies to receive the appropriate authority. Participation can be startedupon execution of the Agreement and is effective for a unit of government upon its submission ofthe signed Agreement to HCEM. Agencies that elect not to participate in the Agreement may bebound by other existing mutual aid agreement or State Statutes.

Primary Issues to ConsiderThe attached map depicts in orange hatching all of the communities that have formally adoptedthese agreements.

Staff RecommendationMotion to Approve Statewide Public Works Mutual Aid and Equipment Sharing Agreements.

ATTACHMENTS:DescriptionPublic Works Mutual Aid AgreementEquipment Sharing AgreementMutual Aid Agreement Map

1

STATE OF MINNESOTA PUBLIC WORKS

MUTUAL AID PACT TABLE OF CONTENTS FOREWORD 2 PUBLIC WORKS JOINT POWERS MUTUAL AID AGREEMENT 4

I. GENERAL PURPOSE 4

II. DEFINITION OF TERMS 4 III. PARTIES 5 IV. PROCEDURE 5 V. RESPONSIBILITY AND LIABILITY 6 VI. EFFECTIVE DATE AND MODIFICATIONS 7 VII. WITHDRAWAL AND TERMINATION 7

2

PUBLIC WORKS JOINT POWERS MUTUAL AID AGREEMENT FOREWORD The general purpose of this Public Works Joint Powers Mutual Aid Agreement (“Agreement”) is to provide a process for units of government to share public works personnel and equipment with other agencies within the State of Minnesota. This Agreement specifically allows a requesting party to select the resources that best meets the needs of a given situation. A requesting party may call upon any other participating party for mutual aid. There is no requirement to make requests through a particular party. In addition, this Agreement should not be interpreted as being limited to providing resources to deal with only major catastrophic situations. Participating parties can utilize the resources for many reasons including routine circumstances such as training efforts, maintenance operations, joint-projects, and back-up support service. This Agreement provides the flexibility for all units of government to use the resources located among all participating parties in the State of Minnesota. The decision as to when to invoke mutual aid and whether to respond is left to the discretion of the requesting or sending party. Each unit of government should acquaint supervisory personnel with any internal procedures used for mutual aid. While the Joint Powers Agreement does not require particular words or actions to initiate mutual aid, agencies should be clear about whether mutual aid is being requested and what type of assistance is requested. The responding agency should also be clear about what, if any, assistance they will provide in response to the request. Parties should not self-deploy. Furthermore, each staff member within a department should have a basic familiarity with mutual aid, the responsibilities when reporting to another unit of government and the protections afforded under the unit of government’s workers’ compensation. For liability reasons, management of a mutual aid situation is under the control of the requesting party. However, the sending party has discretion whether to provide personnel or equipment and can recall such assistance at any time. While there is no hard and fast time limit related to requests for mutual aid, the commitment of resources can be taxing on agencies. In addition, in some situations an advantage can be gained by ending a mutual aid request and entering into a different form of contractual assistance. In order to keep this mutual aid agreement closer to local level of government, Hennepin County Emergency Management (“HCEM”) has volunteered to serve as the administrative coordinator for the units of government entering into this Agreement. When a community adopts this Agreement a fully executed copy of the Agreement needs to be forwarded to HCEM. Each unit of government is responsible for entering and updating available unit of government resources. Resources will now be listed online in a mutually agreed upon resource management database. The parties to this Agreement are solely responsible for updating their available resources in the agreed upon database.

3

The effective date for this Agreement is October 1, 2018. This date was established to allow enough time for agencies to receive the appropriate authority. Participation can be started upon execution of the Agreement and is effective for a unit of government upon its submission of the signed Agreement to HCEM. Agencies that elect not to participate in the Agreement may be bound by other existing mutual aid agreement or state statutes.

4

PUBLIC WORKS JOINT POWERS MUTUAL AID AGREEMENT This Public Works Joint Powers Mutual Aid Agreement (“Agreement”) is formed and entered into effective as of the 1st day of October, 2018 by and among the governmental units that have executed this document as evidenced by the signature pages attached hereto (individually, a “Party” and collectively, the “Parties”). I. GENERAL PURPOSE

The general purpose of this Agreement is to provide a means by which a Party may request and obtain public works assistance from one or more other Parties when the Party determines such public works assistance is necessary. This Agreement is made pursuant to Minnesota Statutes, section 471.59, which authorizes the joint or cooperative exercise of powers common to the Parties.

II. DEFINITION OF TERMS For the purposes of this Agreement, the terms defined in this section shall have the following meanings: Subd. 1. Eligible Party. “Eligible Party” means a “governmental unit” as defined by Minnesota Statues, section 471.59, subdivision 1. Subd. 2. Public Works Assistance. “Public Works Assistance” means equipment and personnel including, but not limited to, licensed staff, professional engineers, and non-licensed personnel that are used for activities related to streets, water, stormwater, wastewater, sewers, parks, transit, buildings/facilities, airports, and all other public works programs. Subd. 3. Party and Parties. “Party” means an Eligible Party that elects to participate in this Agreement by the authorization of its governing body. “Parties” means more than one Party to this Agreement. Subd. 4. Requesting Official. “Requesting Official” means a person who is designated by the Requesting Party to request Public Works Assistance from another Party. Subd. 5. Requesting Party. “Requesting Party” means a Party that requests Public Works Assistance from another Party. Subd. 6. Sending Official. “Sending Official” means a person who is designated by a Party to determine whether and to what extent that Party should provide Public Works Assistance to a Requesting Party. Subd. 7. Sending Party. “Sending Party” means a Party that provides Public Works Assistance to a Requesting Party. Subd. 8. HCEM. “HCEM” means the Hennepin County Emergency Management or designee.

5

III. PARTIES

The Parties to this Agreement shall consist of as many Eligible Parties that have approved this Agreement by October 1, 2018. Additional Eligible Parties shall become a Party on the date this Agreement is approved and executed by the Party’s governing body. Upon approval by a Party, the executed signature page of this Agreement shall be sent to the HCEM along with a resolution approving this Agreement.

IV. PROCEDURE

Subd. 1. Designate Officials. Each Party shall designate, and keep on file with the HCEM, the name of the person(s) of that Party who shall be its Requesting Official and Sending Official. A Party may designate the same person as both the Requesting Official and the Sending Official. Also, a Party may designate one or more persons to serve as an alternate in the absence of a designated official. Subd. 2. Request for Assistance. Whenever, in the opinion of a Requesting Official of a Party, there is a need for Public Works Assistance from another Party, such Requesting Official may, at his or her discretion, call upon the Sending Official of any other Party to furnish Public Works Assistance. Subd. 3. Response. Upon the receipt of a request for Public Works Assistance from a Party, the Sending Official may authorize and direct personnel and equipment of the Sending Party be sent to the Requesting Party. Whether the Sending Party provides such Public Works Assistance to the Requesting Party and, if so, to what extent such Public Works Assistance is provided shall be determined solely by the Sending Official (subject to such supervision and direction as may be applicable within the governmental structure of the Party by which they are employed). Failure to provide Public Works Assistance will not result in liability to a Party and each Party hereby waives all claims against another Party for failure to provide Public Works Assistance. Subd. 4. Back-Up Assistance. When a Sending Party provides Public Works Assistance under the terms of this Agreement, it may in turn request Public Works Assistance from other Parties as “back-up” during the period it is it outside of its jurisdiction providing Public Works Assistance to the original Requesting Party. Subd. 5. Recalling Assistance. Whenever a Sending Party has provided Public Works Assistance to a Requesting Party, the Sending Official may at any time recall its personnel and equipment, or any part thereof, if the Sending Official in his or her best judgment deems such recall is necessary to provide for the best interests of the Sending Party’s community. Such action will not result in liability to any Party and each Party hereby waives all claims against another Party for recalling Public Works Assistance.

6

Subd. 6. Command of Scene. The Requesting Party shall be in command of all situations where Public Works Assistance is provided. The personnel and equipment of the Sending Party shall be under the direction and control of the Requesting Party until the Sending Party withdraws Public Works Assistance or the Public Works Assistance is no longer needed. Subd. 7. Charges. Charges may be levied by a Sending Party for Public Works Assistance rendered to a Requesting Party under the terms of this Agreement. The Sending Party may submit to the Requesting Party an itemized bill for the actual cost of any Public Works Assistance provided, including salaries, overtime, materials, and supplies, equipment operation, and other necessary expenses. The Requesting Party will reimburse the Sending Party providing the Public Works Assistance for that amount or other such amount as mutually negotiated. Such charges are not contingent upon the availability of federal or state government funds. A Party may request a list of rates from another Party prior to requesting assistance. No charges shall apply to joint training events unless the Parties participating in the particular event agree to a charge in writing prior to the event.

V. RESPONSIBILITY AND LIABILITY

Subd. 1. Personnel. Each Party shall be responsible for its own personnel and equipment, and for injuries or death to any such personnel or damage to any such equipment. Responding personnel shall be deemed to be performing their regular duties for each respective Sending Party for purposes of workers’ compensation. Subd. 2. Worker’s Compensation. Each Party will maintain workers’ compensation insurance or self-insurance coverage, covering its own personnel while they are providing Public Works Assistance pursuant to this Agreement. Each Party, and where applicable its insurer or coverage provider, waives the right to sue any other Party for any worker’s compensation benefits paid to its own employee or volunteer or their dependents, even if the injuries or death were caused wholly or partially by the negligence of any other Party or its officers, employees, or volunteers. Subd. 3. Damage to Equipment. Each Party shall be responsible for damages to or loss of its own equipment. Each Party, and where applicable its insurer or coverage provider, waives the right to sue any other Party for any damages to or loss of its equipment, even if the damages or losses were caused wholly or partially by the negligence of any other Party or its officers, employees or volunteers. Subd. 4. Liability. For the purposes of the Minnesota Municipal Tort Liability Act (Minnesota Statutes, Chapter 466), the employees and officers of the Sending Party are deemed to be employees (as defined in Minnesota Statutes, section 466.01, subdivision 6) of the Requesting Party.

The Requesting Party agrees to defend and indemnify the Sending Party against any claims brought or actions filed against a Sending Party or any officers, employees, or volunteers of a Sending Party for injury or death to any third person or persons or damage to the property of third persons arising out of the performance and provision of Public Works Assistance pursuant to the Agreement. Under no

7

circumstances, however, shall a Party be required to pay, on behalf of itself and other Parties, any amount in excess of the limits of liability established in Minnesota Statutes, chapter 466, applicable to any one Party. The limits of liability for some or all of the Parties may not, as provided in Minnesota Statutes, section 471.59, subdivision 1a, be added together to determine the maximum amount of liability for any Party.

The intent of this subdivision is to impose on each Requesting Party a limited duty to defend and indemnify a Sending Party for claims arising within the Requesting Party’s jurisdiction subject to the limits of liability under Minnesota Statutes, chapter 466. The purpose of creating this duty to defend and indemnify is to simplify the defense of claims by eliminating conflicts among the Parties and to permit liability claims against the Parties from a single occurrence to be defended by a single attorney. However, the Sending Party, at is option and its own expense, shall have the right to select its own attorney or approve a joint attorney as appropriate, considering potential conflicts of interest. Nothing in this Agreement is intended to constitute a waiver of any immunities and privileges from liability available under federal law or the laws of Minnesota. If a court determines that the liability of a Party or Parties is not subject to the tort caps and liability exceeds the tort cap maximum, a Party shall be subject to liability only for the acts of its officers, employees and volunteers. No Party to this Agreement nor any official, employee or volunteer of any Party shall be liable to any other Party or to any other person for failure of any Party to furnish Public Works Assistance or for recalling Public Works Assistance.

VI. EFFECTIVE DATE AND MODIFICATIONS

This Agreement shall become effective and operative beginning at 12:01 A.M., local time on October 1, 2018. The HCEM shall maintain a current list of the Parties to this Agreement and, whenever there is a change, shall notify the designated Sending Officials. Notice may be sent to the Sending Officials via email or through the United States Postal Service. No modification of this Agreement shall be effective unless it is reduced to writing and is approved by action of the governing body of each of the then current Parties.

VII. WITHDRAWAL AND TERMINATION

A Party may withdraw from this Agreement by its governing body adopting a resolution to withdraw. Withdrawal is effective after 30 days’ written notice is provided to the HCEM. HCEM shall thereupon give notice of such withdrawal, and the effective date thereof, to all other Parties. Parties that have withdrawn may rejoin by following the procedure set forth in this Agreement. This Agreement will terminate with respect to all Parties if the total number of Parties to the Agreement falls below 11. HCEM shall notify the remaining Parties that the Agreement has terminated.

8

IN WITNESS WHEREOF, the Parties, by action of their respective governing bodies, caused this Agreement to be approved on the dates below. (Each Party must attach a dated and signed signature page consistent with that Party’s method of executing contracts.)

9

Entity:_______________________________ Mailing Address: ____________________________________ ____________________________________ Adopted on the ___ day of ___________________,___________. By:_______________________________ Its:_______________________________

By:_______________________________ Its:_______________________________ Attest: By:______________________________ Its:______________________________

1 535476v4 TJG CR225-431

EQUIPMENT LOAN AGREEMENT

This Equipment Loan Agreement (“Agreement”) is made and entered into as of the __ day of _______________, 20___ by and among the governmental units that have executed this document as evidenced by the signature pages attached hereto.

RECITALS A. Each Party has certain public works Equipment that can be utilized by other Parties for

use in carrying out their respective duties to keep public infrastructure properly maintained and to protect the public health, safety, and welfare in a cost-effective manner.

B. It is the best interests of the Parties and their respective taxpayers to enter into an agreement to set out a process by which a Party may request the use of certain equipment of another Party and to set out the terms under which such equipment will be made available.

C. This Agreement is an extension of the joint powers agreement titled the Public Works

Joint Powers Mutual Aid Agreement the parties have adopted and which is a prerequisite to entering into this Agreement.

D. In order to reduce the financial risks associated with loaning Equipment, this Agreement

is limited to only loaning Equipment that has a replacement value of no greater than $500,000 as determined by the Party who owns the equipment.

E. Hennepin County Emergency Management has agreed to receive and maintain the

contact information for the Parties that have entered into this Agreement in order to facilitate requests to borrow equipment.

F. This Agreement is made pursuant to Minnesota Statues, section 471.59, which

authorizes the joint and cooperative exercise of powers common to the parties. Each of the Parties to this Agreement is authorized to own and operate Equipment and so may enter into a joint powers agreement to share such Equipment.

AGREEMENT

The Parties to this Agreement hereby agree as follows:

1. Definition of Terms. For the purposes of this Agreement, the following terms shall

have the meaning given them in this section.

(a) Agreement. “Agreement” means this Equipment Loan Agreement. (b) Eligible Party. “Eligible Party” means a “governmental unit” as defined by

Minnesota Statues, section 471.59, subdivision 1 that has entered into the joint powers agreement titled the Public Works Joint Powers Mutual Aid Agreement.

2 535476v4 TJG CR225-431

(c) Equipment. “Equipment” means any equipment, vehicles, or other property owned by a Party that has a replacement value of under $500,000 as determined by the Party who owns the equipment.

(d) HCEM. “HCEM” means Hennepin County Emergency Management or its

designee.

(e) Party and Parties. “Party” means an Eligible Party that elects to participate in this Agreement by the authorization of its governing body. “Parties” means more than one Party to this Agreement.

(f) Requesting Official. “Requesting Official” means a person who is designated by

the Requesting Party to request the loan of one or more pieces of Equipment from another Party.

(g) Requesting Party. “Requesting Party” means a Party that requests to loan one or

more pieces of Equipment from a Sending Party. (h) Sending Official. “Sending Official” means a person who is designated by a Party

to determine whether and to what extent that Party should loan one or more pieces of its Equipment to a Requesting Party.

(i) Sending Party. “Sending Party” means a Party that loans one or more pieces of

Equipment to a Requesting Party.

2. Designate Officials. The governing body of each Party shall designate one or more employees or elected officials to serve as a Requesting Official that is authorized to request Equipment from another Party. The governing body of each Party shall also designate one or more employees or elected officials to serve as a Sending Official that is authorized to loan Equipment to another Party. Each Party shall provide the names and contact information regarding its designated Requesting Official and Sending Official to HCEM.

3. Requesting Equipment. Whenever, in the opinion of a Requesting Official of a Party, there is a need for Equipment from another Party, such Requesting Official may, at his or her discretion, call upon the Sending Official of any other Party to furnish the requested Equipment. The Parties understand that this Agreement is limited to Equipment that has a replacement value of under $500,000 as determined by the Party that owns the Equipment. Any piece of Equipment that has a replacement value of $500,000 or greater may not be loaned or borrowed pursuant to this Agreement. The Sending Party has the sole discretion of determining whether to loan the requested Equipment to the Requesting Party and shall in no way be held liable for denying a request.

4. Fees. The Requesting Official and the Sending Official shall mutually agree on whether

a fee shall be charged for use of the Equipment. The Requesting Official and the Sending Official may determine that no fee will be charged. If a fee is to be charged, the amount of the fee must be documented in writing and mutually agreed upon before any Equipment is loaned. Such writing may be by email or any other written form. If a fee is

3 535476v4 TJG CR225-431

charged, the Sending Party shall submit an invoice to the Receiving Party within 30 days after the Equipment is returned to the Sending Party. The Receiving Party shall pay the invoice within 30 days after receipt of the invoice.

5. Loan Period. Prior to sending the Equipment, the Requesting Official and the Sending

Official shall agree on the length of the period during which the Requesting Party may use the Equipment. The Requesting Official and the Sending Official may agree to modify the loan period.

6. Recalling Equipment. Whenever a Sending Party has provided one or more pieces of

Equipment to a Requesting Party, the Sending Official may at any time, regardless of the agreed upon loan period, recall any of the Equipment it loaned if the Sending Official determines, in his or her best judgment, such recall is necessary to provide for the best interests of the Sending Party’s community. Such action shall not result in liability to any Party and each Party hereby waives all claims against another Party for recalling any Equipment.

7. Requesting Party’s Responsibilities. A Requesting Party that receives one or more

pieces of Equipment from a Sending Party shall, during the entire period in which the Requesting Party has possession of the Equipment, be responsible for each of the following:

(a) Transporting. Transporting the Equipment to and from the Sending Party’s

location;

(b) Examining the Equipment. Examining the Equipment upon receipt to determine its suitability for the Requesting Party’s intended use;

(c) Trained Operators. Ensuring that only properly trained and licensed personnel are allowed to operate the Equipment;

(d) Routine Maintenance. Conducting any routine maintenance required to operate

the Equipment. Routine maintenance includes, but is not limited to, supplying fuel, lubricants, fluids, repairing flat tires, and other items that are typically incidental to the use of the Equipment;

(e) Liability and Equipment Insurance. Maintaining liability, property, automobile, and

such other insurance coverages as may be needed to cover its operation of the Equipment. The Requesting Party’s coverage shall be primary and non-contributory to any other coverage available to the Sending Party. The Requesting Party shall also be entitled to maintain a program of self-insurance. The Sending Party may require proof of insurance coverage from the Requesting Party before agreeing to loan its Equipment;

(f) Workers’ Compensation. Injuries to or death of its own personnel while using the

Equipment. The Requesting Party shall maintain workers’ compensation insurance or self-insurance covering its own personnel while they are using the Equipment. The Requesting Party waives the right to sue the Sending Party for any workers’ compensation benefits paid to its own personnel or their

4 535476v4 TJG CR225-431

dependents, even if the injuries were caused wholly or partially by the negligence of the Sending Party or its officers, employees, volunteers, or agents;

(g) Damages. Damages to or loss of the Equipment. At a minimum, the Requesting

Party shall be obligated to either repair the Equipment or pay the mutually agreed upon actual cash value of the Equipment. The Sending Party shall be entitled to receive any insurance or coverage proceeds received by the Requesting Party that are in excess of the Equipment’s actual cash value;

(h) Storing. Storing the Equipment in a safe and secure place; and

(i) Returning. Returning the Equipment to the Sending Party at the end of the

agreed upon loan period or earlier if recalled by the Sending Party. The Equipment shall be returned in at least the same condition it was in when received, except normal wear and tear. Any Equipment using fuel or other fluids must be returned with at least the same level of fuel and fluids that the Equipment had when received by the Requesting Party.

8. Indemnification. To the fullest extent permitted by law, the Requesting Party agrees to

defend, indemnify, and hold the Sending Party harmless against any claims brought or actions filed against the Sending Party or any officer, employee or agent of the Sending Party for injury to, death of, or damage to the property of any third person or persons, arising from the Requesting Party’s use of the Equipment or the Requesting Party’s failure to perform its obligations under this Agreement. The Requesting Party is not required to indemnify the Sending Party for claims arising from the Sending Party’s own negligence or misconduct. Under no circumstances shall a Party be required to pay on behalf of itself and the other Party any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one Party.

9. Liability. To the fullest extent permitted by law, action by the Parties to this Agreement are intended to be and shall be construed as a “cooperative activity” and it is the intent of the Parties that they shall be deemed a “single governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, section 471.59, subd. 1a(a), provide further that for purposes of that statute, each Party to this Agreement expressly declines responsibility for the acts or omissions of another Party, except to the extent necessary to give effect to the indemnification provision in this Agreement.

10. Governing Law. This Agreement shall be governed by and interpreted in accordance

with the laws of the State of Minnesota.

11. Waiver. The waiver by either the Requesting Party or the Sending Party of any breach or failure to comply with any provision of this Agreement by the other party shall not be construed as, or constitute a continuing waiver of such provision or a waiver of any other breach of or failure to comply with any other provision of this Agreement.

12. Entire Agreement. This document, including the recitals and the documents expressly

incorporated herein by reference, constitutes the entire agreement between the Parties regarding the lending and borrowing of Equipment. This Agreement is an extension of the Public Works Joint Powers Mutual Aid Agreement, which is incorporated herein. To

5 535476v4 TJG CR225-431

the extent there are any inconsistencies between the documents, the provisions of this Agreement shall be controlling with respect the lending and borrowing of Equipment by the Parties.

13. Counterparts. This Agreement may be executed in counterparts, each of which shall

be an original, all of which shall constitute but one and the same instrument.

14. Savings Clause. If any court of competent jurisdiction finds any portion of this Agreement to be contrary to law or invalid, the remainder of the Agreement will remain in full force and effect.

15. Withdrawal. Any Party may withdraw from this Agreement by action of its governing

body. The withdrawing Party shall send written notification of its withdrawal to HCEM. Any Party who withdraws from the Public Works Joint Powers Mutual Aid Agreement shall, as of the effective date of such withdrawal, be deemed to have also withdrawn from this Agreement.

16. Effective Date and Termination. This Agreement is effective on the date at least two

Parties sign this Agreement. This Agreement will become effective as to additional Parties on the date executed by each such additional Party. This Agreement shall continue until terminated. This Agreement shall be deemed terminated if the Public Works Joint Powers Mutual Aid Agreement is terminated according to its terms, or if the number of Parties to this Agreement falls below 11. HCEM will notify the remaining Parties if this Agreement is terminated.

17. No Third Party Rights. This Agreement is solely for the benefit of the Parties. This

Agreement shall not create or establish any rights in or for the benefit of any third party.

IN WITNESS WHEREOF, the Parties, by action of their respective governing bodies, caused this Agreement to be approved on the date below. ___________________________________ GOVERNMENTAL UNIT Dated: ______________________________ BY:

Its ___________________________

AND:________________________________

Its ____________________________

Isanti

Anoka

Hennepin

Chisago

Washington

Wright

CarverDakota

Sherburne

Ramsey

Scott

Mille LacsBenton

PineKanabec

Goodhue

Mutual Aid Agreements

· 6 MilesLegend:Mutual Aid Agreement - County

NoYes

Mutual Aid Agreement - City/Township

NoYes

Wisc

onsin

REQUEST FOR ACTIONROGERS CITY COUNCIL

Meeting Date: October 26, 2021

Agenda Item: No. 5.8

Subject: Approval of a Application for Gambling Exempt Permit for Rogers High SchoolGraduation Night Supporters, Inc. to Conduct a Raffle on December 5, 2021

PreparedBy:

Paul Byun, Deputy Clerk/Communications Coordinator

Recommended City Council ActionMotion to authorize execution of the Application for Gambling Exempt Permit for Rogers HighSchool Graduation Night Supporters, Inc. to Conduct a Raffle on December 5, 2021.

Overview / BackgroundRogers High School Graduation Night Supporters, Inc. has made application for a gambling permitto conduct raffles at Veit & Company, Inc on Sunday, December 5, 2021. The application isattached for reference.

Staff RecommendationMotion to authorize execution of the Application for Gambling Exempt Permit for Rogers HighSchool Graduation Night Supporters, Inc. to Conduct a Raffle on December 5, 2021.

ATTACHMENTS:DescriptionRogers High School Graduation Night Supporters, Inc. Application for Exempt Permit

REQUEST FOR ACTIONROGERS CITY COUNCIL

Meeting Date: October 26, 2021

Agenda Item: No. 6.1

Subject: Public Hearing to Pass Upon the Proposed Assessment for Delinquent Sewer,Water, Recycling and/or Storm Water Services

PreparedBy:

Stacy Scharber, Assistant City Administrator/City Clerk

Recommended City Council ActionAfter conducting the public hearing, a motion adopting Resolution No. 2021 - 98, A ResolutionAdopting and Confirming Assessment for Delinquent Sewer, Water, Storm Sewer and RecyclingCharges (2021).

Overview / BackgroundNotices of individual assessments were mailed to approximately 200 property owners at the end ofSeptember, with outstanding balances totaling $99,400. The months covering the unpaid utilities are September 2019 to September 2021; a two year time-frame. As of October 14th, there were 173 delinquent accounts with an outstanding balance of $87,400. Property owners will have until November 29th to bring their accounts current, or the delinquentbalance will be assessed. A list of the PIDs is attached to the proposed resolution.

Staff RecommendationA motion adopting Resolution No. 2021 -99, A Resolution Adopting and Confirming Assessmentfor Delinquent Sewer, Water, Storm Sewer and Recycling Charges (2021).

ATTACHMENTS:DescriptionPH NoticeResolution 2021 - 99

NOTICE

NOTICE IS HEREBY GIVEN that the City Council of the City of Rogers, Hennepin

County, Minnesota, will meet at 7:00 p.m., Tuesday, October 26, 2021 in the Rogers

Community Room, 21201 Memorial Drive, Rogers, Minnesota 55374, to pass upon the

proposed assessment for delinquent sewer, water, recycling, and/or storm water service

charges as provided for in the City Ordinance.

The attached list indicates the properties to be assessed, listed by Property Identification

Numbers

2212023310037

2312023310103

2312023130065

2212023130008

1512023130102

1512023130077

1512023130073

2612023140084

1612023410025

1612023410022

1612023410018

2612023120075

2612023120045

1312023220008

1312023230011

1512023140033

1512023140043

2612023120072

2612023130010

1312023230038

1312023240005

1312023210024

2612023210019

2612023240052

2612023240054

2612023210078

2612023210085

2612023210088

1412023230032

1412023230043

1412023230050

2712023110014

2612023220037

1512023130034

1512023130020

1512023240028

1512023130131

1512023130076

1412023220025

1512023110019

1312023210041

1312023230053

1312023230067

2212023420010

2212023440026

1412023220038

1512023110034

1512023120026

1512023120047

1512023120061

1512023210017

1312023240042

1512023110055

1312023320034

1312023320038

1412023220056

1312023120023

1312023120154

2212023430012

2212023430015

2212023310061

2712023110052

2712023110064

2612023110025

1412023240007

1112023130006

1112023240010

2612023140002

1512023140005

2312023130013

2312023430003

2312023430028

2312023430017

2312023340015

2312023310039

2312023310009

2312023310058

2212023140035

2212023140034

2212023140019

2212023140042

2212023110021

1512023440031

1512023430005

1512023420027

1512023430023

1512023430078

1512023430063

1512023330005

1512023320028

1512023320041

1512023320074

1512023320075

1512023320077

1512023320084

1512023320067

1512023320071

1512023330039

1512023330059

2212023220008

2212023230005

2212023220043

1612023410019

1612023420037

1612023420039

3612023430002

0112023440013

1212023420007

0912023440014

3112023110003

1012023340017

1012023410031

1012023430006

1212023110013

1212023210009

1212023410003

1212023430014

1212023440005

1612023110029

1712023430001

2012023240002

2112023230001

2112023240002

2612023320014

2712023230012

2812023340005

3112023440004

3412023240015

3412023430010

3512023340005

3612023120005

1612023120002

2812023330007

3612023110012

3612023110017

The proposed assessment is on file for public inspection in the office of the City Clerk.

All property owners desiring to be heard with reference to this proposed assessment will

be heard at this meeting. The entire amount assessed against any parcel of land will be

payable, unless prepaid in one installment by November 26, 2021, with general taxes

collectable in the year 2021, payable in 2022, with interest at the rate of 8% per annum

on the entire assessment from the date of the resolution levying said assessments to

December 31, 2022.

The notice of this hearing mailed to property owners contains additional information.

An owner may appeal an assessment to the District Court pursuant to Minnesota Statutes

Section 429.081 by serving notice of the appeal upon the Mayor or City Clerk of the City

of Rogers within thirty (30) days after the adoption of the assessment roll and filing such

notice with the District Court within ten (10) days after service upon the Mayor or City

Clerk. No appeal may be made as to the amount of any individual assessment unless a

written objection signed by the affected property owner is filed with the City Clerk prior

to the assessment hearing or presented to the presiding officer at the hearing. All

objections to the assessments not received at the assessment hearing in the manner

prescribed by Minnesota Statutes Section 429.061 are waived, unless the failure to object

prior to or at the assessment hearing is due to a reasonable cause.

Submitted by:

Stacy Scharber

Assistant City Administrator/City Clerk

City of Rogers, Minnesota

RESOLUTION NO. 2021 - 99

A RESOLUTION ADOPTING AND CONFIRMING ASSESSMENT FOR DELINQUENT

SEWER, WATER, STORM SEWER AND RECYCLING SERVICE CHARGES (2021)

BE IT RESOLVED by the City Council of the City of Rogers, Minnesota, as follows:

1. That the property amount to be specially assessed at this time for delinquent

sewer and water service charges against the appropriate lot, piece or parcel of land served has

been duly calculated, and notice has been duly published and mailed as required by law, that this

council would meet to pass upon all objections, if any, and said proposed assessment has at all

times since its filing been open for public inspection, and opportunity has been given to all

interested persons to present their objections, if any, to such proposed assessment.

2. This Council, having heard and considered all objections so presented, and being

fully advised in the premises, finds that the actual charges made for sewer services directly

rendered to each of the lots, parcels and pieces of land enumerated in the proposed assessments

set opposite each lot, piece and parcel of land respectively, and such amount so set out is hereby

levied against each of the respective lots, pieces and parcels of land therein described.

3. The proposed assessments are hereby adopted and confirmed as the proper special

assessment for each of the said lots, pieces and parcels of land, respectively, and the assessment

against each parcel, together with interest at 8% per annum accruing on the full amount thereof

from time to time unpaid, shall be a lien concurrent with general taxes upon said parcel and all

thereof. The total amount of each such assessment shall be payable in one annual principal

installment, together with interest on the entire assessment from the date hereof to December 31,

2022, to be payable with general taxes payable in 2022.

4. The owner of any property so assessed may, at any time prior to certification of

the assessment to the County Auditor, pay the whole of the assessment on such property, with

interest accrued to the date of payment, to the City Treasurer, except that no interest shall be

charged if the entire assessment is paid within thirty (30) days from the adoption of this

resolution.

5. The City Clerk shall, as soon as may be, prepare and transmit to the County

Auditor a certificate duplicate of the Assessment Roll, with each installment and interest thereon

set forth separately, to be extended upon the proper tax list of the County, and the County

Auditor shall thereafter collect said assessment in the manner provided by law.

Moved by Councilmember , seconded by Councilmember

The following voted on favor of said Resolution:

The following voted against the same:

Whereupon said Resolution was declared duly passed and adopted, and was signed by the Mayor

and attested by the Clerk dated this 26th day of October, 2021.

______________________________

Mayor

ATTEST:

_________________________________________

City Clerk

STATE OF MINNESOTA )

) ss

COUNTY OF HENNEPIN )

I, the undersigned, being the duly qualified and acting City Clerk of the City of Rogers,

Minnesota, do hereby certify that:

1. As such officer, I have the legal custody of the original record from which the

attached and foregoing extract was transcribed;

2. I have carefully compared said extract with said original record;

3. I find said extract to be a true, correct and complete transcript from the original

minutes of a meeting of the City Council of said City held on the date indicated in

said extract, including any resolutions adopted at such meeting, insofar as they relate

to Delinquent Sewer and Water Service Charges (2021).

4. Said meeting was duly held, pursuant to call and notice thereof as required by law.

WITNESS my hand officially as such City Clerk, and the seal of said City this 26th day of

October, 2021.

____________________________________

City Clerk

(Seal)

The attached list indicates the properties to be assessed, listed by Property Identification

Numbers:

REQUEST FOR ACTIONROGERS CITY COUNCIL

Meeting Date: October 26, 2021

Agenda Item: No. 7.1

Subject: Approve the Springbrook Financial and Utility Billing Software Migration Project

PreparedBy:

Bridget Bruska, Finance Director; Jason Greninger, IS Director

Recommended City Council ActionMotion to approve the Springbrook Financial and Utility Billing Software Migration Project.

Overview / BackgroundDue to the COVID pandemic, staff continue to analyze the City’s information systems forimprovements to City processes and improve capabilities for staff to work remotely. The City ofRogers staff uses Springbrook software for its primary accounting purposes. The City usesBanyon software for managing the utility billing system.

Primary Issues to ConsiderCity staff have experienced numerous technical and support issues related to the Banyon utilitybilling system and has analyzed other products. The current Banyon system has limits to theamount of data that can be stored, slow software performance and limited support capabilities. Banyon does not integrate with Springbrook software which causes manual entry andinefficiencies. After careful consideration, staff believes the best option is to migrate the City Utilitybilling system to Springbrook. Before migrating the utility billing data, Staff and Springbrook are recommending to upgrade theSpringbrook software to their “cloud version”. This version ensures the latest product updates areprovided and will improve the experience for staff working remotely. The proposed project could start this fall and be completed by the summer of 2022.

Analysis of Primary IssuesAfter continued analysis and discussion with other Cities, staff is recommending to move forwardon this project because of the following benefits:

The integration of accounting and utility billing data will improve efficiencies while reducingerrors related to data entrySignificantly improved reporting capabilitiesGreater flexibility in storing large amounts of dataImproved customer service and supportImprove process for staff to access accounting and utility billing data while working remotely.Reduce costs related to storing and managing data on city servers.

The total project costs are estimated to be approximately $85,000. The project cost is broken upinto the following two phases:

1. Springbrook Migration to the Cloud Version: The cost for Springbrook to assist staff in

migrating the data is estimated to be $7,500.10. The new annual cost will be $19,400 peryear. Staff is recommending ARPA to fund the migration and the first 12 months of theservice. After the first 12 months of service, the annual cost would be paid from the generaland utility funds.

2. Migrate Utility Billing Data to Springbrook: The cost for Springbrook to assist staff inmigrating the data is estimated to be $44,750. The new annual cost will be $11,000 peryear. Staff is recommending ARPA to fund the migration and the first 12 months of theservice. After the first 12 months of service, the annual cost would be paid from the utilityfunds.

Springbrook will invoice the City on their actual time. Their estimates are based upon the time ittook them to complete similar size projects.

Staff RecommendationMotion to approve the Springbrook Financial and Utility Billing Software Migration Project.

Financial Impact: $85,000 Budgeted? No Source Fund: ARPANotes:

ATTACHMENTS:DescriptionPhase 1 Proposal - Springbrook Migration to CloudPhase 2 Proposal - Migrate Utility Billing to SpringbrookSpringbrook Master License AgreementSpringbrook Master Services AgreementSpringbrook Professional Services Agreement

    

Order Form Rogers, MN - City of

09-24-2021Rogers, MN - Cloud Migration

 

Expiration Date: 11-29-2021  

  

springbrooksoftware.com | info@sprbrk.com | 866-777-00692 / 7

 Dear Bridget Bruska,  Thank you for the opportunity to submit this order form in the amount of $26,900.10. All of us at Springbrook are working to provide the best possible solutions for your agency and yourcitizens.  Our goal is nothing short of your 100% satisfaction. Thank you for being a valued customer.  Sincerely, 

Tom Hamm Tom Hamm 

springbrooksoftware.com | info@sprbrk.com | 866-777-00693 / 7

 

Annual Product PricingItem Name Rate Quantity Net Price

Enterprise Connection for Cirrus Single Sign On Subscription $2,400.00 1 $2,400.00

Finance Suite Subscription $17,000.00 1 $17,000.00

Products Total Net Price $19,400.00

  

Estimated Professional Services PricingItem Name Rate Description Quantity Discount % Net Price

SaaS Migration Professional Services $179.00 Cloud Migration Services 50 16.20% $7,500.10

Discount 16.20%

Estimated Professional Services Total Net Price $7,500.10

 

 

Grand Total:                                                                                 $26,900.10 * Excludes Applicable Sales Tax

 

springbrooksoftware.com | info@sprbrk.com | 866-777-00694 / 7

Order Details 

General Information

Customer Name: Rogers, MN - City of

Customer Contact: Bridget Bruska

Customer Address:22350 S Diamond Lake Rd, Rogers, Minnesota, United States,55374 

Governing Agreement(s):

This Order Form is governed by the applicable terms found at:MSA:  https://sprbrk.box.com/v/sprbrk-saas-termsMLA:  https://sprbrk.app.box.com/v/sprbrk-onpremise-termsProfessional Services:  https://sprbrk.app.box.com/v/sprbrk-svcs-terms

Term(s): 3 year  

Order Terms

Items Ordered Order Start Date

Professional Services Orders Date of the last signature on the Order Form

Managed Services Date of the last signature on the Order Form

Software Licenses, Subscriptions,Maintenance and Hosting (New)

The earlier of a) date of delivery** of software or log-in to hosted software to Customer or b) 60 days afterlast signature on the Order Form

Software Licenses, Subscriptions,Maintenance and Hosting (Renewal)

The day after expiration of your last order of thesame product

Special Order Terms None

 **The date of delivery of software to the Customer is the date the software is made available to the customer, either bydelivery of software or delivery of first log-in to a hosted environment, which may be either a test or production environment. This date of delivery is frequently earlier than the dates professional services are completed, the Customer completes useracceptance testing, the Customer distributes additional log-ins to end users, and the Customer go-live in a productionenvironment.

springbrooksoftware.com | info@sprbrk.com | 866-777-00695 / 7

Order Duration•    Any Software Licenses or Hardware are one-time, non-refundable purchases. •    Subscriptions, Maintenance, Hosting and Support (“Recurring Services”) continue from

the Order Start Date through the term listed in this Order Form (or if not listed, 1 year).•    Orders for Recurring Services auto-renew unless the Customer or Springbrook provides a written notice

of non-renewal at least sixty (60) days before the end of the Order Term•    Subscription Service fees and any other recurring fees will be subject to an automatic annual increase

by not more than five percent (5%) of the prior year’s Subscription Service fees ("Standard Annual PriceIncrease").

 Invoice Timing and Delivery

•    Invoices are delivered electronically via e-mail to the billing contact on file for the Customer.  Customerinvoices are issued for the full amount of software and services purchased as follows:

 

Items Ordered Invoice Timing

Professional Services OrdersMonthly for services in the prior month* unlessspecified in Special Professional ServicesInvoicing Terms

Managed Services and Annual Report Services

Managed Services, Report Services, begin upon theorder start date and continue through June 30 ofsigned year.  Specialized training services begin uponorder start date and continue for four months. Other specialized support services within ManagedServices, begin upon order start date for one year.

Software Licenses and Hardware Customer signature on Order Form

Subscriptions, Maintenance and Hosting (New) Customer signature on Order Form

Software Licenses, Subscriptions, Maintenance andHosting (Renewal)

60 days in advance of the Order Start Date

CivicPay Transactions Monthly for transactions in the prior month

 *Professional Services pricing is based on expected hours using Springbrook’s standard implementation methodology.  Actualhours and billings may vary from this estimate.  Please note that only when project costs exceed $5,000 of this estimate, asigned change order will be required to continue work – changes under $5,000 will continue to be delivered and billedaccordingly.

   

springbrooksoftware.com | info@sprbrk.com | 866-777-00696 / 7

 

Special Order Terms

Special Order Terms None

In the event of an inconsistency between this Order Form, any governingagreement, purchase order, or invoice, the Order Form shall govern as it pertains to thistransaction.

   

Payment Terms

Payment Terms Net 30

Special Invoicing Terms None

Special ProfessionalService Invoicing Terms

Billing Contact Lisa Herbert

Billing Email

If the Customer requires a PO number on invoices, Customer must provide Springbrook with the POnumber and a copy of the PO prior to invoice issuance. If a PO number is not provided prior to theinvoice issuance date, invoices issued on this Order Form will be valid without a PO reference.

PO# (If required): 

springbrooksoftware.com | info@sprbrk.com | 866-777-00697 / 7

As Buyer, by signing you agree to the terms and conditions as set forth in this agreement. Agency Representative 

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BUYER SIGNATURE%BSIG%

BUYER SIGNATURE DATE%BDAT%

 As Seller, by signing you agree to the terms and conditions as set forth in this agreement. Springbrook Representative 

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Order Form Rogers, MN - City of

09-07-2021Rogers, MN - Utility Billing

 

Expiration Date: 12-06-2021  

  

springbrooksoftware.com | info@sprbrk.com | 866-777-00692 / 7

 Dear ,  Thank you for the opportunity to submit this order form in the amount of $55,750.00. All of us at Springbrook are working to provide the best possible solutions for your agency and yourcitizens.  Our goal is nothing short of your 100% satisfaction. Thank you for being a valued customer.  Sincerely, 

Tom Hamm Tom Hamm 

springbrooksoftware.com | info@sprbrk.com | 866-777-00693 / 7

 

Annual Product PricingItem Name Rate Quantity Net Price

Utility Billing Subscription $11,000.00 1 $11,000.00

Products Total Net Price $11,000.00

  

Estimated Professional Services PricingItem Name Rate Description Quantity Net Price

Standard Professional Services $179.00 Utility Billing Implementation and Training 250 $44,750.00

Estimated Professional Services Total Net Price $44,750.00

 

 

Grand Total:                                                                                 $55,750.00 * Excludes Applicable Sales Tax

 

springbrooksoftware.com | info@sprbrk.com | 866-777-00694 / 7

Order Details 

General Information

Customer Name: Rogers, MN - City of

Customer Contact:

Customer Address:22350 S Diamond Lake Rd, Rogers, Minnesota, United States,55374 

Governing Agreement(s):

This Order Form is governed by the applicable terms found at:MSA:  https://sprbrk.box.com/v/sprbrk-saas-termsMLA:  https://sprbrk.app.box.com/v/sprbrk-onpremise-termsProfessional Services:  https://sprbrk.app.box.com/v/sprbrk-svcs-terms

Term(s): 1 year  

Order Terms

Items Ordered Order Start Date

Professional Services Orders Date of the last signature on the Order Form

Managed Services Date of the last signature on the Order Form

Software Licenses, Subscriptions,Maintenance and Hosting (New)

The earlier of a) date of delivery** of software or log-in to hosted software to Customer or b) 60 days afterlast signature on the Order Form

Software Licenses, Subscriptions,Maintenance and Hosting (Renewal)

The day after expiration of your last order of thesame product

Special Order Terms None

 **The date of delivery of software to the Customer is the date the software is made available to the customer, either bydelivery of software or delivery of first log-in to a hosted environment, which may be either a test or production environment. This date of delivery is frequently earlier than the dates professional services are completed, the Customer completes useracceptance testing, the Customer distributes additional log-ins to end users, and the Customer go-live in a productionenvironment.

springbrooksoftware.com | info@sprbrk.com | 866-777-00695 / 7

Order Duration•    Any Software Licenses or Hardware are one-time, non-refundable purchases. •    Subscriptions, Maintenance, Hosting and Support (“Recurring Services”) continue from

the Order Start Date through the term listed in this Order Form (or if not listed, 1 year).•    Orders for Recurring Services auto-renew unless the Customer or Springbrook provides a written notice

of non-renewal at least sixty (60) days before the end of the Order Term•    Subscription Service fees and any other recurring fees will be subject to an automatic annual increase

by not more than seven percent (7%) of the prior year’s Subscription Service fees ("Standard AnnualPrice Increase").

 Invoice Timing and Delivery

•    Invoices are delivered electronically via e-mail to the billing contact on file for the Customer.  Customerinvoices are issued for the full amount of software and services purchased as follows:

 

Items Ordered Invoice Timing

Professional Services OrdersMonthly for services in the prior month* unlessspecified in Special Professional ServicesInvoicing Terms

Managed Services and Annual Report Services

Managed Services, Report Services, begin upon theorder start date and continue through June 30 ofsigned year.  Specialized training services begin uponorder start date and continue for four months. Other specialized support services within ManagedServices, begin upon order start date for one year.

Software Licenses and Hardware Customer signature on Order Form

Subscriptions, Maintenance and Hosting (New) Customer signature on Order Form

Software Licenses, Subscriptions, Maintenance andHosting (Renewal)

60 days in advance of the Order Start Date

CivicPay Transactions Monthly for transactions in the prior month

 *Professional Services pricing is based on expected hours using Springbrook’s standard implementation methodology.  Actualhours and billings may vary from this estimate.  Please note that only when project costs exceed $5,000 of this estimate, asigned change order will be required to continue work – changes under $5,000 will continue to be delivered and billedaccordingly.

   

springbrooksoftware.com | info@sprbrk.com | 866-777-00696 / 7

 

Special Order Terms

Special Order Terms None

In the event of an inconsistency between this Order Form, any governingagreement, purchase order, or invoice, the Order Form shall govern as it pertains to thistransaction.

   

Payment Terms

Payment Terms Net 30

Special Invoicing Terms None

Special ProfessionalService Invoicing Terms

Billing Contact Lisa Herbert

Billing Email

If the Customer requires a PO number on invoices, Customer must provide Springbrook with the POnumber and a copy of the PO prior to invoice issuance. If a PO number is not provided prior to theinvoice issuance date, invoices issued on this Order Form will be valid without a PO reference.

PO# (If required): 

springbrooksoftware.com | info@sprbrk.com | 866-777-00697 / 7

As Buyer, by signing you agree to the terms and conditions as set forth in this agreement. Agency Representative 

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BUYER SIGNATURE%BSIG%

BUYER SIGNATURE DATE%BDAT%

 As Seller, by signing you agree to the terms and conditions as set forth in this agreement. Springbrook Representative 

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SELLER SIGNATURE%SSIG%

SELLER SIGNATURE DATE%SDAT%

Springbrook On-Premise Software License & Support Agreement Approved (v7/20)

Page 1 of 11

SPRINGBROOK MASTER LICENSE AGREEMENT

This Master License Agreement (“MLA”) is entered into by and between Springbrook Holding Company, LLC, a Delaware corporation with a principal place of business at 1000 SW Broadway, Suite 1900 Portland, Oregon 97205 (“Springbrook”) and Customer identified on the Order (“Customer”).

Purchase or use of the Software (defined below) is subject to this Springbrook On-Premise Software License & Support Agreement (this “Agreement”). This Agreement shall become effective as of the last date of signature (the “Effective Date”).

1. Software License

1.1. License Grant. The Springbrook software products (“Software”) purchased by Customer under this Agreement, as listed in Customer’s order form or a master agreement to which this Agreement is incorporated, are protected under the laws of the United States and the individual states and by international treaty provisions. Springbrook retains full ownership in the Springbrook Software and grants to Customer a nonexclusive, nontransferable, non- sublicensable right and license to use the Software for internal business purposes only and for the quantity of units as designated in the ordering document(s) use to purchase the Software (“Order Form”). Each Order Form will form part of this Agreement. The Software will be delivered or made available to Customer for electronic download from Springbrook’s File Transfer Protocol (“FTP”) site. For purposes hereof, the “License Term” begins on the date Springbrook delivers the Software license keys to the Customer and extends for the period specified in the applicable Order Form (unless earlier terminated in accordance with this Agreement). Customer is liable to Springbrook for any losses incurred as the result of unauthorized reproduction or distribution of the Software which occur while the Software is in Customer’s possession or control.

1.2. Restrictions on Use. Except as otherwise expressly provided in this Agreement, Customer shall

not (and shall not permit any third party to): (a) Sublicense, sell, resell, transfer, assign, distribute, share, lease, make any external

commercial use of, outsource, use on a timeshare or service bureau basis, or use in an application service provider or managed service provider environment, or otherwise generate income from software;

(b) obscure, alter, or remove any confidentiality or proprietary rights notices contained in the Software or any documentation related thereto;

(c) cause the decompiling, disassembly, or reverse engineering of any portion of the Software, or attempt to discover any source code or other operational mechanisms of the Software (except where such restriction is expressly prohibited by law without the possibility of waiver, and then only upon prior written notice to Springbrook);

(d) modify, adapt, translate or create derivative works based on all or any part of the Software; (e) use any third-party software provided with the Software other than the Software; (f) modify any proprietary rights notices that appear in the Software or components thereof; (g) use any Software in violation of any applicable laws and regulations; or (h) use the Software to (1) store, download or transmit infringing, libelous, or otherwise

unlawful or tortious material, or malicious code or malware, or (2) engage in phishing,

Springbrook On-Premise Software License & Support Agreement Approved (v7/20)

Page 2 of 11

spamming, denial-of-service attacks or other fraudulent or criminal activity, (3) interfere with or disrupt the integrity or performance of third party systems, or the Software or data contained therein, or (4) attempt to gain unauthorized access to the Software.

1.3. Proprietary Rights Springbrook shall retain all intellectual property rights in and to the Software

and Documentation, and any improvements, design contributions, updates, or derivative works thereto, and any knowledge or processes related thereto and/or provided hereunder. Customer acknowledges that the rights granted under this Agreement, as they pertain to Maintenance and Support and to the Software license, do not provide Customer with title to or ownership of the Software.

1.4. The Software may be installed on one or more computers but may not be used by more than the

number of users for which the Customer has named user licenses. The Software is deemed to be in use when it is loaded into memory in a computer, regardless of whether a user is actively working with the Software. Springbrook may audit Customer’s use of the Software to ensure that Customer has paid for an appropriate number of licenses. Should the results of any such audit indicate that Customer’s use of the Software exceeds its licensed allowance, Customer agrees to pay all costs of its overuse, retroactive to the date of non-compliance, based on Springbrook’s (or its authorized partner’s) then-current pricing. Any assessed costs for overuse will be due and payable by Customer upon assessment. Customer agrees that Springbrook’s assessment of overuse costs pursuant to this section is not a waiver by Springbrook of any other remedies available to Springbrook in law and equity for Customer’s unlicensed use of the Software.

1.5. Customer may choose to obtain products and services that are provided or supported by third

parties (“Third-Party Services”) for use with the Software. Third-Party Services are provided pursuant to the terms of the applicable third-party license or separate agreement between the licensor of the Third-Party Services and Customer, and Springbrook assumes no responsibility for, and specifically disclaims any liability or obligation with respect to, any Third Party Services.

2. Maintenance and Support. “Support” is defined as Springbrook’s obligations to respond to support requests as described in Exhibit A. “Maintenance” is defined as Springbrook’s obligations related to error resolution, bug fixes, and the provision of Software updates and upgrades made generally commercially available to Springbrook in its sole discretion, as all described in Exhibit A (“Update”). All updates will be delivered or made available to Customer for electronic download from Springbrook’s FTP site or via such other delivery method as agreed to by the Parties in writing. Subject to the Customer’s payment of the fees set forth in the applicable Order Form(s), Springbrook will provide Maintenance and Support for the Software. For time-limited licenses of the Software (as set forth in the Order Form, “Term License”), the fees for Maintenance and Support are included in the fees for the Software. For Perpetual licenses, (i) Springbrook shall invoice Customer the applicable fees for Maintenance and Support (“Maintenance and Support Fees”) upon execution of the Order Form, and (ii) subject to payment of the Maintenance and Support Fees, Springbrook will provide Support for the Maintenance and Support period set forth in the Order Form, as it may be renewed (the “Maintenance and Support Term). If Maintenance and Support terminates with respect to any perpetual licenses and the Customer is in good standing under this Agreement, the Customer may reinstate Maintenance and Support on payment of the cumulative Maintenance and Support Fees applicable for the period during which Maintenance and Support lapsed,

Springbrook On-Premise Software License & Support Agreement Approved (v7/20)

Page 3 of 11

plus Maintenance and Support Fees for the reinstated Maintenance and Support Term. Notwithstanding anything herein to the contrary, if Customer receives Support from an authorized partner of Springbrook (“Partner”), then the support terms agreed upon by Customer and such Partner shall govern in lieu of those set forth in Exhibit A, and Springbrook shall have no support obligations to Customer.

2.1. Support Commitment. Springbrook will commence and complete the Support Services described

in this Agreement in a good and workmanlike manner, consistent with the practices and standards of care generally-accepted within and expected of Springbrook’s industry, to ensure that the operation of the maintained software products does not materially differ from documented specifications, available at https://sprbrk.box.com/v/sprbrk-software-specs (which URL and content may be updated by Springbrook from time to time) (“Specifications”). Springbrook may make repeated efforts within a reasonable time period to resolve maintenance requests. When a maintenance request cannot be resolved, Customer’s exclusive remedy will be repair or replacement, as determined by Springbrook

2.2. Additional Costs. Among other things, Springbrook will bill Customer on an hourly basis for the

following services;

(a) Support or Maintenance in cases where repeated operator-produced error by the same user continues to occur despite notification to Customer;

(b) Support and Maintenance services associated with applications not purchased by Customer from Springbrook, as documented in an appropriate Order Form or Statement of Work;

(c) Support and maintenance services outside the scope of this Agreement; (d) Support and maintenance services necessitated by Customer’s failure to provide adequate

internal controls to ensure the accuracy and appropriate use of the Software and compliance with local, state and federal regulations and auditors requirements;

(e) Support and Maintenance associated with Customer’s failure to provide adequate internal controls to ensure the accuracy and appropriate use of the Products;

(f) Costs associated with Customer’s creation or modification of data in Springbrook’s database except through the appropriate use of Springbrook Software;

(g) Costs associated with Customer’s own actions to integrate Springbrook Software with applications or services not purchased from Springbrook;

(h) Costs associated with Customer’s failure to meet the terms and conditions of Section 2 of this Agreement;

(i) Costs associated with additional labor or out of pocket expenses incurred while providing support to Customer in cases where Springbrook has requested but Customer has denied remote access into a user workstation or the server housing Springbrook’s Software; and

(j) Labor and travel costs associated with providing on-site for services covered by this Agreement.

3. Payment Terms

3.1. Pricing. Customer will be invoiced for those amounts and at those prices set forth in an Order Form (an “Invoice”). Fees do not include any customization of the Software (nor support for any such customizations, unless otherwise agreed in writing). If Customer’s usage of the Software is in excess of those amounts set forth in the Order Form, Customer may be billed for those overages. Customer acknowledges that purchases under this Agreement are neither contingent on the delivery of any future functionality or features nor dependent on any oral or written public comments made by Springbrook regarding future functionality or features.

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3.2. Payments. Customer shall pay Invoices within thirty (30) days of the invoice date (the “Invoice Due Date”). All payment obligations are non-cancelable and all amounts paid are non-refundable, except for amounts paid in error that are not actually due under this Agreement. The fees paid by Customer are exclusive of all taxes, levies, or duties imposed by taxing authorities, if any, and Customer shall be responsible for payment of all such taxes, levies, or duties, excluding taxes based on Springbrook’s income. Springbrook shall have no responsibility for any Invoices that are not received due to inaccurate or missing information provided by Customer. Customer shall pay interest on all payments not received by the Invoice Due Date at a rate of one and a half percent (1.5%) per month or the maximum amount allowed by law, whichever is lesser. All amounts due under this Agreement shall be paid by Customer in full without any set-off, counterclaim, deduction or withholding (other than any deduction or withholding of tax as required by law). If requested by Springbrook, Customer will obtain and furnish to Springbrook tax receipts or other certificates issued by the competent taxation office showing the payments of the withholding tax within a reasonable time after payment. Following notice, Springbrook shall be entitled to suspend Customer’s access to the Software if payments are not received within thirty (30) days of the Invoice Due Date. Maintenance and Support Fees will be subject to an automatic annual increase by not more than seven percent (7%) of the prior year’s Maintenance and Support Fees ("Standard Annual Price Increase"). Notwithstanding anything herein to the contrary, if Customer makes its payments pursuant to this Agreement to a Partner, then the payment terms agreed by Customer and such Partner shall govern to the extent anything in this Section 3 conflicts with such Partner payment terms.

4. Confidentiality

4.1. Definitions. “Disclosing Party” and “Recipient” refer respectively to the party which discloses information and the party to which information is disclosed in a given exchange. “Confidential Information” means all disclosed information relating in whole or in part to non-public data, proprietary data compilations, computer source codes, compiled or object codes, scripted programming statements, byte codes or data codes, entity-relation or workflow diagrams, financial records or information, client records or information, organizational or personnel information, business plans, or works-in-progress, even where such works, when completed, would not necessarily comprise Confidential Information. The foregoing listing is not intended by the Parties to be comprehensive, and any information which Disclosing Party marks or otherwise designates as “Confidential” or “Proprietary” will be deemed and treated as Confidential Information. Information which qualifies as “Confidential Information” may be presented to Recipient in oral, written, graphic, and/or machine-readable formats. Regardless of presentation format, such information will be deemed and treated as Confidential Information.

4.2. Notwithstanding the foregoing, the following specific classes of information are not “Confidential

Information” within the meaning of this Section: (a) information which is in Recipient’s possession prior to disclosure by Disclosing Party; (b) information which is available to Recipient from a third party without violation of this MLA or Disclosing Party’s intellectual property rights; (c) information which is in the public domain at the time of disclosure by Disclosing Party, or which enters the public domain from a source other than Recipient after disclosure by Disclosing Party; (d) information which is subpoenaed by governmental or judicial authority; and (e) information subject to disclosure pursuant to a state’s public records laws.

4.3. Confidentiality Term. The obligations described in this Section commence on the Effective Date

and will continue until two (2) years following any termination or expiration of this MLA (“Confidentiality Term”).

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4.4. Confidentiality Obligations. During the Confidentiality Term, Recipient will protect the confidentiality of Confidential Information using the same degree of care that it uses to protect its own information of similar importance, but will in any case use no less than a reasonable degree of care to protect Confidential Information. Recipient will not directly or indirectly disclose Confidential Information or any part thereof to any third party without Disclosing Party’s advance express written authorization to do so. Recipient may disclose Confidential Information only to its employees or agents under its control and direction in the normal course of its business and only on a need-to-know basis. In responding to a request for Confidential Information, Recipient will cooperate with Disclosing Party, in a timely fashion and in a manner not inconsistent with applicable laws, to protect the Confidential Information to the fullest extent possible.

4.5. Equitable Relief. The Receiving Party acknowledges that unauthorized disclosure of the Disclosing

Party’s Confidential Information could cause substantial harm to the Disclosing Party for which damages alone might not be a sufficient remedy and, therefore, that upon any such disclosure by the Receiving Party, the Disclosing Party will be entitled to seek appropriate equitable relief in addition to whatever other remedies it might have at law or equity

4.6. Publicity. During the term of this MLA, including the term of any amendment hereto, Springbrook

may publicly disclose its ongoing business relationship with Customer. Such disclosures may indicate Customer's identity and the Springbrook product(s) and services provided or contracted to be provided to Customer. These disclosures may include press releases or other communications to media, display on Springbrook web sites, or use in other marketing activities, but will not include non-public information or indicate Customer's express endorsement of Springbrook's products or services without Customer's prior written authorization.

5. Term and Termination

5.1. Term. The term of this Agreement begins on the Effective Date and will remain in effect until all Term Licenses (and Maintenance and Support Terms, if applicable) expire or until this Agreement is otherwise terminated in accordance with the terms hereof, whichever occurs first (the “Term”). Except as otherwise specified in the applicable Order Form, all Term Licenses (and/or Maintenance and Support Terms, if applicable) will automatically renew for additional Term License (and/or Maintenance and Support Term, if applicable) Periods equal to the expiring Term License (and/or Maintenance and Support Term, if applicable) Period or one year (whichever is shorter), unless either party gives the other at least sixty (60) days’ notice of non-renewal before the end of the relevant Term License (and/or Maintenance and Support Term, if applicable) Period. This Agreement may be renewed at any time by execution of an Order Form referencing this Agreement, and any such renewal will be deemed part of the “Term” hereunder.

5.2. Termination. Springbrook or Customer may terminate if the other party materially breaches this

Agreement and, after receiving a written notice describing the circumstances of the default, fails to correct the breach within thirty (30) calendar days. Springbrook may immediately terminate this Agreement and/or Customer’s license to the Software upon Customer’s breach of Section 1.2. Either party may also terminate this Agreement upon written notice if the other party suspends payment of its debts or experiences any other insolvency or bankruptcy-type event.

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5.3. Effect of Termination. Upon expiration or termination of this Agreement for any reason, (i) with respect to Term Licenses, all rights granted to Customer shall terminate and Customer shall destroy any copies of the Software and related documents within Customer’s possession and control; (ii) with respect to perpetual licenses, these will survive termination of this Agreement unless Springbrook terminates the Agreement for Customer’s breach of this Agreement in which case all rights granted to Customer shall terminate and Customer shall destroy any copies of the Software and related documents within Customer’s possession and control; and (iii) each Receiving Party will return or destroy, at the Disclosing Party’s option, the Disclosing Party’s Confidential Information in the Receiving Party’s possession or control.

5.4. Springbrook may terminate this Agreement in the event the Software and/or is phased out across Springbrook’s customer base. In such event, Springbrook will provide Customer sufficient advance notice and the parties will mutually agree to a migration plan for converting Customer to another Springbrook generally-available offering with comparable functionality.

5.5. Survival. All fees that have accrued as of such expiration or termination, and Sections 1, 2, 3, 4, 5, 6.3, 7, and 8, will survive any expiration or termination hereof.

6. Warranties

6.1. Limited Warranty. Springbrook warrants that during the first thirty (30) days following the date the Software is purchased, the Software will, in all material respects, conform to the functionality described in the then-current Specifications for the applicable Software version. Springbrook’s sole and exclusive obligation, and Customer’s sole and exclusive remedy, for a breach of this warranty shall be that Springbrook shall be required to use commercially reasonable efforts to repair or replace the Software to conform in all material respects to the Specifications, and if Springbrook is unable to materially restore such functionality within thirty (30) days from the date of written notice of such breach, Customer shall be entitled to terminate the license to the affected Software upon written notice and Springbrook shall promptly provide a pro-rata refund of the Software license fees (or Maintenance and Support Fees, for perpetual licenses) that have been paid in advance for the remainder of the License Term for the applicable Software (beginning on the date of termination). Customer must notify Springbrook in writing of any warranty breaches within such warranty period, and Customer must have installed and configured the Software in accordance with the Specifications to be eligible for the foregoing remedy

6.2. Warranty of Non-infringement. Springbrook warrants that it has full power and authority to grant the Software license set out in Section 1.1 and that, as of the effective date of this Agreement, the Software does not infringe any existing intellectual property rights of any third party. If a third-party claims that the Software does infringe, Springbrook may, at its sole option, secure for Customer the right to continue using the Software or modify the Software so that it does not infringe. Springbrook will have the sole right to conduct the defense of any legal action and all negotiations for its settlement or compromise.

6.3. Warranty Disclaimer. EXCEPT AS EXPRESSLY PROVIDED IN THIS SECTION 6, ALL SOFTWARE AND MAINTENANCE AND SUPPORT ARE PROVIDED “AS IS” AND SPRINGBROOK AND ITS SUPPLIERS EXPRESSLY DISCLAIM ANY AND ALL OTHER REPRESENTATIONS AND WARRANTIES, EITHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE WITH RESPECT THERETO, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR THE

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CONTINUOUS, UNINTERRUPTED, ERROR-FREE, VIRUS-FREE, OR SECURE ACCESS TO OR OPERATION OF THE SOFTWARE. SPRINGBROOK EXPRESSLY DISCLAIMS ANY WARRANTY AS TO THE ACCURACY OR COMPLETENESS OF ANY INFORMATION OR DATA ACCESSED OR USED IN CONNECTION WITH THE SOFTWARE OR MAINTENANCE AND SUPPORT OR THAT THE SOFTWARE WILL BE COMPATIBLE OR WORK WITH ANY CUSTOMER OR THIRD-PARTY SOFTWARE OR HARDWARE.

7. Mutual Indemnification

7.1. Indemnification by Customer. Customer will defend (or settle), indemnify and hold harmless Springbrook, its officers, directors, employees and subcontractors, from and against any liabilities, losses, damages and expenses, including court costs and reasonable attorneys’ fees, arising out of or in connection with any third-party claim that: (i) a third party has suffered injury, damage or loss resulting from Customer’s use of the Software or (ii) Customer has used the Software in a manner that violates this Agreement or applicable law.

7.2. Indemnification by Springbrook. Springbrook will defend (or at Springbrook’s option, settle)

any third-party claim, suit or action brought against Customer to the extent that it is based upon a claim that the Software, as furnished by Springbrook hereunder, infringes or misappropriates the intellectual property rights of any third-party, and will pay any costs, damages and reasonable attorneys’ fees attributable to such claim that are awarded against Customer. In the event that the use of the Software is, or in Springbrook’s sole opinion is likely to become, subject to such a claim, Springbrook’s, at its option and expense, may (i) replace the applicable Software with functionally equivalent non-infringing technology, (ii) obtain a license for Customer’s continued use of the applicable Software, or (iii) terminate the license and provide a pro-rata refund of the Software license fees (or Maintenance and Support Fees, for perpetual licenses) that have been paid in advance for the remainder of the License Term for the applicable Software (beginning on the date of termination). The foregoing indemnification obligation of Springbrook will not apply: (i) if the Software is modified by Customer or its agent; (ii) if the Software is combined with other non-Springbrook products, applications, or processes, but solely to the extent the alleged infringement is caused by such combination; or (iii) to any unauthorized use of the Software. The foregoing shall be Customer’s sole remedy with respect to any claim of infringement of third party intellectual property rights

7.3. Indemnification Requirements. In connection with any claim for indemnification under this

Section 7.3, the indemnified party must: (i) provide the indemnifying party prompt written notice of such claim; (ii) reasonably cooperate with the indemnifying party, at indemnified party’s expense, in defense and settlement of such claim; and (iii) give sole authority to the indemnifying party to defend or settle such claim.

8. LIMITATION OF LIABILITY. The limits below will not apply to the extent prohibited by applicable law.

8.1. IN NO EVENT WILL SPRINGBROOK’S AGGREGATE LIABILITY TO CUSTOMER OR ANY THIRD PARTY

ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR FROM THE USE OF OR INABILITY TO USE THE SOFTWARE, WHETHER IN CONTRACT, TORT OR UNDER ANY OTHER THEORY OF LIABILITY, EXCEED THE TOTAL AMOUNT PAID BY CUSTOMER IN THE TWELVE (12) MONTH PERIOD

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PRECEDING THE INCIDENT. THESE LIMITATIONS SHALL APPLY NOTWITHSTANDING ANY FAILURE OF ESSENTIAL PURPOSE OF ANY REMEDY

8.2. NEITHER SPRINGBROOK NOR ANY OTHER PERSON OR ENTITY INVOLVED IN CREATING,

PRODUCING, OR DELIVERING THE SOFTWARE WILL BE LIABLE FOR ANY INCIDENTAL, SPECIAL, PUNITIVE OR CONSEQUENTIAL DAMAGES, INCLUDING LOST PROFITS, LOSS OF DATA OR LOSS OF GOODWILL, SERVICE INTERRUPTION, COMPUTER DAMAGE OR SYSTEM FAILURE OR THE COST OF SUBSTITUTE PRODUCTS OR SERVICES, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR FROM THE USE OF OR INABILITY TO USE THE SOFTWARE, WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR ANY OTHER LEGAL THEORY.

9. Other Terms and Conditions

9.1. Dispute Resolution This Agreement is governed by the laws of the State of Oregon. Any controversy or claim arising out of or relating to this Agreement, or the breach thereof, will be settled by arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules, including the Emergency Interim Relief Procedures, and judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. The place of arbitration will be Multnomah County, Oregon. Either party may apply to the arbitrator for injunctive relief until the arbitration award is rendered or the controversy is otherwise resolved. Either party also may, without waiving any remedy under this Agreement, seek from any court having jurisdiction any interim or provisional relief that is necessary to protect the rights or property of that party, pending the arbitrator’s determination of the merits of the controversy. Each party will initially bear its own expenses and an equal share of the costs of the arbitration, but the prevailing party may be awarded its expenses, reasonable attorneys’ fees, and costs. The failure of either party to object to a breach of this Agreement will not prevent that party from thereafter objecting to that breach or any other breach of this Agreement.

9.2. Assignment Springbrook may assign its rights and obligations hereunder for purposes of financing

or pursuant to corporate transactions involving the sale of all or substantially all of its stock or assets.

9.3. Entire Agreement. This Agreement shall govern each Order Form, sales quotation, proposal, purchase order, or other ordering document that references this Agreement. The parties expressly disclaim any alternate terms and conditions accompanying drafts and/or purchase orders issued by Customer.

9.4. Severability and Amendment If any particular provision of this Agreement is determined to be

invalid or unenforceable, that determination will not affect the other provisions of this Agreement, which will be construed in all respects as if the invalid or unenforceable provision were omitted. No extension, modification, or amendment of this Agreement will be effective unless it is described in writing and signed by the Parties.

Exhibits Follow

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EXHIBIT A SPRINGBROOK SOFTWARE SUPPORT POLICY

(ON-PREMISE)

This Springbrook Support Policy (“Support Policy”) is a policy governing the use of Springbrook software as service products (the “Service(s)”) under the terms of the services agreement (the “Agreement”) between Springbrook Holding Company, LLC and its affiliates (“Springbrook”, “us” or “we”) and the purchaser of Springbrook’s Service (“Customer”). This Support Policy may be updated from time to time by Springbrook in its sole discretion.

Updates Updates may address security fixes, critical patches, general maintenance functionality, and documentation and shall be made available at Springbrook’s discretion. Springbrook is under no obligation to develop any future functionality or enhancements unless otherwise specified in the Agreement. If an update for the Service is made available to Customer pursuant to this Support Policy, it will automatically replace the previous version of the applicable Service.

Support Commitment In support of the Services, Springbrook will provide Customer with the following first line support:

Telephone Support. Springbrook’s Customer Resource Center (CRC), a live technical support facility, will be available to Customer from 5:00 a.m. until 5:00 p.m. Pacific time Monday through Friday, excluding Springbrook’s observed holidays.

Email Support. Springbrook provides an electronic mail address (help@sprbrk.com) to which Customer may submit routine or non-critical support requests. Email Support Requests will be addressed by Springbrook during its regular business hours of 5:00 a.m. until 5:00 p.m. Pacific time Monday through Friday.

Online Support Materials. Springbrook will make available to Customer certain archived client-side software updates and other technical information in Springbrook’s online support databases. This Online Support will be continuously available to Customers.

Upgrade/Downgrade of Severity Level If, during the Support Request process, the issue either warrants assignment of a higher severity level than currently assigned or no longer warrants the severity level currently assigned based on its current impact on the production database, then the severity level will be upgraded or downgraded accordingly to the severity level that most appropriately reflects its current impact.

Third Party Product Support If any third-party software is supplied by Springbrook, Springbrook disclaims all support obligations for such third- party software, unless expressly specified by Springbrook in Customer’s Agreement.

Exclusions The following Support Exclusions are not covered by this Support Policy: (a) Support required due to Customer’s or any End User’s or third party’s misuse of the Services; (b) Support during times outside of Springbrook’s regular business hours stated above; (c) Support necessitated by external factors outside of Springbrook’s reasonable control, including any force majeure event or Internet access or related problems.

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EXHIBIT B RESPONSE AND RESOLUTION GOALS

Critical Definition. System or application is non-functional or seriously affected and there is no reasonable workaround available (e.g., business is halted).

Response goal. Confirmation of receipt within 1 business hour. Update as information arrives or at the interval agreed with the Customer.

Resolution goal. Upon confirmation of receipt, Springbrook begins continuous work on the case. Springbrook will put forth the effort to provide a workaround, fix, or estimated completion date within 72 hours after the problem has been diagnosed and/or replicated, provided there is an agency representative available to assist with issue diagnosis and testing during the resolution process.

High Definition. System or application is affected and there is no workaround available or the workaround is impractical (e.g., system response is very slow, day to day operations continue but are impacted by the work around).

Response goal. Confirmation of receipt within 4 business hours.

Resolution goal. Springbrook will put forth our best effort to provide a workaround or fix or estimated completion date within 14 business days after the problem has been diagnosed and/or replicated.

Medium Definition. System or application feature is non-functional and a convenient workaround exists (e.g., non-critical feature is unavailable or requires additional user intervention).

Response goal. Confirmation of receipt within 8 business hours.

Resolution goal. Springbrook will put forth our best effort to provide a workaround or fix or estimated completion date within 21 business days after the problem has been diagnosed and/or replicated.

Low Definition. System or application feature works, but there is a minor problem (e.g., incorrect label, or cosmetic defect).

Response goal. Confirmation of receipt within 24 business hours.

Resolution goal. Resolution for the issue may be released as a patch set or be incorporated into a future release of the product.

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EXHIBIT C ORDER FORM(S)

[Order Form to be Inserted]

[Form Approved by Legal (v10/21)]  

SPRINGBROOK MASTER SERVICES AGREEMENT – SOFTWARE AS A SERVICE  

This Springbrook Master Services Agreement (this “Agreement”) is entered into as of the date of last signature (the  “Effective Date”) by and between Springbrook Holding Company,  LLC, a Delaware  corporation with a principal place of business at 1000 SW Broadway, Suite 1900 Portland, Oregon 97205  (“Springbrook”) and Customer  identified on  the Order,  together  referred  to as  the “Parties” and each  individually as a “Party.” Specific services terms, product details, and any applicable license and/or subscription terms will be set forth in applicable Order(s) which shall become binding on the parties and subject to this Agreement. 

 Purchase or use of the Subscription Service (defined below) is subject to this Agreement. If Customer is entering into this Agreement on behalf of a company, organization or another  legal entity (an “Entity”), Customer is agreeing to this Agreement for that Entity and representing to Springbrook that it has the authority to bind such Entity to this Agreement. 

 

1. DEFINITIONS  

1.1 “Authorized User” means one individual natural person, authorized by Customer to use the Subscription Service and for whom Customer has purchased a subscription to the Subscription Service. Authorized Users may include but are not limited to Customer’s employees, contractors and agents. Each Authorized User will be associated with a single, unique email address for purposes of accessing (and being identified within) the Subscription Service. 

 1.2 “Customer Data” means any and all content, eDocuments, materials, data and information that Customer or  its Authorized Users, or other end users enter  into the Subscription Services  including but not  limited to, personal information, information exchanged between Customer and Authorized User or Authorized User and a third party using the Subscription Services, information used to identify account names or numbers, routing information, usernames, passwords, access codes and prompts. 

 1.3 “Customer” means  the entity  that  purchases a  subscription  to  the  Subscription  Service, directly  from Springbrook or through an authorized reseller, distributor, or other channel partner of Springbrook. 

 

1.4 “Intellectual Property Rights” means patent rights (including, without limitation, patent applications and disclosures), copyrights, trade secrets, know‐how, and any other intellectual property rights recognized in any country or jurisdiction in the world. 

 1.5 “Online Payments Schedule” means service‐specific terms and conditions applicable to the Springbrook Online Payments software, attached hereto as Exhibit C. 

 

1.6 “Open Source Software” or “OSS” means software components that are licensed under a license approved by the Open Source Initiative or similar open source or freeware license and may embedded in the delivered Software. 

 1.7 “Optional Subscription Services” mean  the optional add‐ons  to  the Subscription Service  that may be available  for  purchase  either  directly  from  Springbrook  or  through  an  authorized  reseller  or  partner  of Springbrook, as more particularly described or identified in the applicable Order. 

 1.8 “Order Form” means written orders to purchase subscriptions and to use the Subscription Service (or, where applicable, to purchase Optional Subscription Services). 

[Form Approved by Legal (v10/21)]  

1.9 “Order Term(s)” means the Term(s) specified on the Order Form.   

1.10 “Services” means the Software and services identified in a corresponding Order Form that are provided by Springbrook. 

 1.11 “Software” means the Springbrook proprietary software, in object code format, including documentation, updates, patch  releases, and upgrades with  respect  thereto, Springbrook makes available  for download or otherwise provides for use with the Subscription Service, but excludes any OSS and other third‐party software. 

 

1.12 “Specifications” means  the  online  specifications  for  the  Subscription  Service,  as made  available  by Springbrook  at  https://sprbrk.box.com/v/sprbrk‐software‐specs  (which  URL  location  and  content may  be updated from time to time by Springbrook). 

 1.13 “Subscription Period(s)” means the duration of Customers and Authorized User’s active, paid access to the Subscription Service, as designated in the Order Form(s). 

 

1.14 “Subscription  Service(s)”  means  the  cloud‐based  Software  for  which  Customer  has  obtained  a subscription either directly from Springbrook or through an authorized reseller or other partner of Springbrook, as more  particularly  described  in  the  applicable  agreement  or  order  under which  such  subscription was obtained. If and as designated  in the Specifications, the Subscription Service may be  inclusive of application programming  interfaces  (“APIs”) developed by  Springbrook  to enable  interaction  and  integration with  the Subscription Service. Unless otherwise specified herein or other applicable contractual terms, all references to “Subscription  Service(s)”  will  be  deemed  to  include  Optional  Subscription  Services  that  are  Springbrook Software or other Springbrook proprietary products. 

 

1.15 “Supported Modification” means a configuration of or modification to the Subscription Service requested by Customer  that can be consistently supported by Springbrook via APIs, does not  require direct database changes and is capable of being tested and maintained by Springbrook. 

 1.16 “Third  Party  Services” means  products,  services,  technology  and methods  other  than  Springbrook proprietary Software and Services. 

 

2. USAGE AND ACCESS RIGHTS  2.1. Right to Access.  Springbrook hereby grants to Customer a limited, non‐exclusive, non‐transferrable right to (a) access and use the Software and (b) implement, configure and permit its Authorized Users to access and use the Software during the Subscription Period, solely for it and its affiliates’ internal business purposes, and in accordance with the Specifications. Customer may purchase the Services by submitting Order Form. No Order Form will be deemed accepted by Springbrook unless and until Springbrook accepts such Order Form in writing. Upon Order acceptance and subject to Customer’s payment of the corresponding Services fees, Springbrook will make  the  Services  available  to  Customer. Any  terms  and  conditions  contained  in  any  quote,  invoice, purchase order or Order Form that are inconsistent with the terms and conditions of this Agreement will be deemed stricken, unless expressly agreed to in writing by Springbrook with explicit reference to the accepted terms and conditions. Upon acceptance of an Order Form, it will become part of this Agreement. Customer will ensure  that  all  its  Authorized Users  using  the  Subscription  Services  under  its  Account  comply with  all  of Customer’s obligations under this Agreement, and Customer is responsible for their acts and omissions relating to the Agreement as though they were those of Customer. Customer acknowledges and agrees the use of the Subscription  Services  may  require  Customer  to  enter  into  separate  licenses  with  entities  other  than Springbrook for Third Party Services. 

  

[Form Approved by Legal (v10/21)]  

2.2. Restrictions on Use. Customer shall not, and shall not permit others to, do the following with respect to the Subscription Services: 

 

2.2.1. make the Subscription Service available to anyone other than Authorized Users; 2.2.2. use  the Subscription Services, or allow access  to  it,  in a manner  that circumvents contractual usage restrictions  or  that  exceeds  Customer’s  authorized  use  or  usage metrics  as  set  forth  in  this  Agreement, including the applicable Order Form; 2.2.3. license, sub‐license, sell  re‐sell,  rent,  lease,  transfer, distribute or  time share or otherwise make any portion of the Subscription Services available for access by third parties except as otherwise expressly provided in this Agreement or the express permission of Springbrook; 2.2.4. use the Subscription Service in a way that (i) violates or infringes upon the rights of a third party, including those pertaining to: contract, intellectual property, privacy, or publicity; or (ii) effects or facilitates the storage or transmission of libelous, tortious, or otherwise unlawful material including, but not limited to, material that is harassing, threatening, or obscene; 2.2.5. access or use the Subscription Services (inclusive of any APIs) for the purpose of developing or operating products or services intended to be offered to third parties in competition with the Subscription Services or allow access by a direct competitor of Subscription Services; 2.2.6. obtain intellectual property rights to the use of any component of the Subscription Services (inclusive of APIs); 2.2.7. create derivative works based on the Subscription Service; 2.2.8. reverse engineer, decompile, disassemble, copy, or otherwise attempt to derive source code or other trade secrets from or about any of the Subscription Services or technologies, other than copying or framing on Customer’s  own  intranets  or  otherwise  for  Customer’s  internal  business  purposes  in  accordance  with Springbrook’s applicable documentation; 2.2.9. interfere with  or  disrupt  the  integrity,  operation,  or  performance  of  the  Subscription  Services  or interfere with the use or enjoyment of it by others by, among other things, using it to create, use, send, store, or  run  viruses or other harmful  computer  code,  files,  scripts, agents, or other programs or  circumvent or disclose  the user authentication or  security of  the  Subscription  Services or any host, network, or account related  thereto  or  use  any  aspect  of  the  Subscription  Service  components  other  than  those  specifically identified  in  an  Order  Form,  even  if  technically  possible.  Springbrook  assumes  no  responsibility  for  any fraudulent or unauthorized use of the Software or any portion of the Subscription Services; 2.2.10. use or allow the use of, the Subscription Services by anyone located in, under the control of, or that is a national or resident of a U.S. embargoed country or territory or by a prohibited end user under Export Control Laws (as defined in Section 11.3). 

 2.3 Data Usage and Storage. The Subscription Service is provided with a limit of five hundred gigabytes (500GB) of data storage for all cloud environments. Additional storage can be purchased from Springbrook by Customer in blocks of five hundred megabytes (500MB), with a price of one thousand dollars ($1,000) per year. If the Subscription Service is nearing its expiration date or is otherwise terminated, Springbrook will initiate its data retention processes, including the deletion of Customer Data from systems directly controlled by Springbrook. Springbrook’s Data Storage Policy can be accessed at https://sprbrk.box.com/v/sprbrk‐data‐ storage‐policy (which URL location and content may be updated from time to time by Springbrook). 

 

2.4 Springbrook’s  Responsibilities.  Springbrook  will:  (i)  make  the  Subscription  Services  available  to Customer pursuant to this Agreement and any applicable Order Forms; (ii) provide to Customer support related to  the  Subscription  Service  in  accordance  with  the  Springbrook  Support  Terms  accessible  at https://sprbrk.box.com/v/sprbrk‐saas‐support‐policy (which URL  location and content may be updated from time to time by Springbrook);  (iii) provide the Subscription Service only in accordance with applicable laws and government regulations; and (iv) will maintain a current PCI‐DSS Attestation of Compliance (“AOC”) which shall be available upon request to Customer once per year. 

[Form Approved by Legal (v10/21)]  

2.5 Customer’s  Responsibilities.  Customer  will  (i)  be  responsible  for meeting  Springbrook’s  applicable minimum system requirements accessible at https://sprbrk.box.com/v/sprbrk‐minimum‐requirements (which URL  location and  content may be updated  from  time  to  time by Springbrook)  for use of  the  Subscription Service; (ii) be responsible for Authorized Users’ compliance with this Agreement and for any other activity (whether or not authorized by Customer) occurring under Customer’s account, (iii) be solely responsible for the accuracy, quality, integrity and legality of Customer Data, (iv) use commercially reasonable efforts to prevent unauthorized access to or use of the Subscription Service under its account, and notify Springbrook promptly of  any  such unauthorized  access or use,  and  (v) use  the  Subscription  Service only  in accordance with  the applicable  documentation,  laws  and  government  regulations,  and  any  written  instructions  provided  by Springbrook to Customer. 

 

 3. PAYMENT TERMS.  3.1. Invoicing and Payment. Springbrook will invoice Customer in advance for the Subscription Service and is payable net thirty (30) days of the invoice date. Subscription Service fees will be due thirty (30) days in advance of the first day of each Subscription period to which the payment relates. Subscription Service fees will be due no  later  than  the  first day of  each  Subscription  Period  to which  the payment  relates.  If Customer orders additional  Authorized  User  quantities  part‐way  through  an  existing  Subscription  Period,  and  the  initial Subscription Period for the additional quantity is adjusted as described herein, then the Subscription Service fee for such additional quantity will be pro‐rated accordingly. Optional Subscription Services will be due at the same time as payment for the corresponding Subscription Service, or (if applicable) as otherwise specified in 

the applicable Order Form or governing terms. Subscription Service fees and any other recurring fees will be subject to an automatic annual increase by not more than seven percent (7%) of the prior year’s Subscription Service fees ("Standard Annual Price Increase"). Customer is responsible for keeping Springbrook accurately and  fully  informed  of  Customer’s  billing  and  contact  information,  including  providing  any  purchase  order numbers  in advance of  invoice  issuance. Upon execution by Customer and  Springbrook, each Order  Form and/or SOW is non‐cancellable and non‐refundable except as provided in this Agreement. 

 3.2. Overdue Charges. If any fees owed are not received from Customer by the due date, then without limiting Springbrook’s rights or remedies, those charges will accrue late interest at the rate of one and a half percent (1.5%) of the outstanding balance per month, or the maximum rate permitted by law, whichever is lower. 

 

3.3. No Requirement for Purchase Order. Customer acknowledges that a purchase order is not required and is for administrative convenience only, and that Springbrook has the right to issue an invoice and collect payment without a  corresponding purchase order. Provided, however,  that  if a Customer’s procurement procedure requires a purchase order number on a pertinent Order Form or SOW, the purchase order is required to be provided to Springbrook. If the Customer issues a purchase order, then it shall be for the full amount set forth in  the  applicable Order  Form or  SOW,  and  Springbrook hereby  rejects  any  additional or  conflicting  terms appearing in a purchase order or any other ordering materials submitted by Customer. 

 

3.4. Suspension of Service and Acceleration. If any amount owing by Customer under this Agreement for any of  the  Subscription  Services  is  thirty  (30)  or  more  days  overdue,  Springbrook  may,  without  limiting Springbrook’s other rights and remedies, accelerate Customer’s unpaid fee obligations under this Agreement (including any Order Form or SOW) so  that all such obligations become  immediately due and payable and suspend any use of the Subscription Service until such amounts are paid in full. Moreover, if any amount owing by Customer under this Agreement for any Subscription Services is ninety (90) days delinquent, Springbrook may, in its sole discretion, temporarily cease providing Customer Subscription Services and/or any pertinent support until past due amounts are paid in full. 

Form Approved (v10/21)  

3.5. Taxes.  Subscription  Services  fees  do  not  include  any  taxes,  levies,  duties  or  similar  governmental assessments of any nature, including but not limited to value‐added, sales, use or withholding taxes, assessable by any local, state, provincial, federal or foreign jurisdiction (collectively, "Taxes"). Customer is responsible for paying all Taxes. If Springbrook has the legal obligation to pay or collect Taxes for which Customer is responsible under  this paragraph,  the appropriate amount will be  invoiced  to and paid by Customer, unless Customer provides Springbrook with a valid tax exemption certificate authorized by the appropriate taxing authority prior to  invoice  issuance.  For  clarity,  Springbrook  is  solely  responsible  for  taxes  assessable  against  it  based  on Springbrook’s income, property and employees. 

 4. CONFIDENTIALITY  4.1. Definition. As used herein, "Confidential Information" means all confidential information disclosed by a party ("Disclosing Party") to the other party ("Receiving Party"), whether orally or in writing, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. However, Confidential Information will not include any information  that (i) is or becomes generally known to the public without breach of any obligation owed to the Disclosing Party, (ii) was known  to  the Receiving Party prior  to  its disclosure by  the Disclosing Party without breach of any obligation owed to the Disclosing Party, (iii)  is received from a third party without breach of any obligation owed to the Disclosing Party, or (iv) was independently developed by the Receiving Party. 

 

4.2. Protection. Except as otherwise permitted in writing by the Disclosing Party and subject to the other terms of  this  Agreement  (including  Springbrook’s  Privacy  Policy,  accessible  at  https://sprbrk.box.com/v/sprbrk‐ privacy‐policy, which URL and its content may be updated from time to time by Springbrook), (i) the Receiving Party will  use  the  same  degree  of  care  that  it  uses  to  protect  the  confidentiality  of  its  own  confidential information of  like kind  (but  in no event  less  than  reasonable care) not  to disclose or use any Confidential Information of the Disclosing Party for any purpose outside the scope of this Agreement, and (ii) the Receiving Party will limit access to Confidential Information of the Disclosing Party to those of its employees, contractors and agents who need such access for purposes consistent with this Agreement and who are legally bound to 

protect  such  Confidential  Information  consistent  with  this  Agreement  provided,  however,  that  this Agreement including this Section 10, is subject to the Minnesota Government Data Practices Act and the parties  acknowledge  that  their  obligations  under  the  Act  will  supersede  any  contrary  provision  or obligation herein. 

 

4.3. Compelled Disclosure. The Receiving Party may disclose Confidential Information of the Disclosing Party if it  is compelled by  law to do so, provided the Receiving Party gives the Disclosing Party prior notice of such compelled disclosure (to the extent legally permitted) and reasonable assistance, at the Disclosing Party's cost, if the Disclosing Party wishes to contest, limit, or protect the disclosure. 

 

 5. OWNERSHIP 

 5.1. Subscription Services. Subject to the limited rights expressly granted hereunder, Springbrook reserves all rights, title and interest in and to the Subscription Service and any associated Software and documentation, including all related technology and  Intellectual Property Rights, and no other  license or ownership may be inferred to Customer or any third party. Springbrook reserves all rights not granted herein. 

 5.2. Customer Data. Customer reserves all its rights, title and interest in and to the Customer Data. No rights are granted  to Springbrook hereunder with  respect  to  the Customer Data, except  that Springbrook may  (i) store, copy, process, and transmit such Customer Data for purposes of providing the Subscription Service to Customer and (ii) otherwise utilize Customer Data if and as permitted by the Springbrook Privacy Policy. 

Form Approved (v10/21)  

 

Third Party Services. Customer may choose to obtain Third Party Services for use with the Springbrook Software and Services either directly  through the third party providing  the Third Party Services or  indirectly  through Springbrook where Springbrook acts as a reseller of the Third Party Services. Third Party Services may require Customer to enter into a license or other agreement with such third party for use of the Third Party Services. Customer is solely responsible for obtaining any such license or other agreement for the Third Party Services. CUSTOMER EXPRESSLY ACKNOWLEDGES AND AGREES THAT THIRD‐PARTY SERVICES ARE PROVIDED PURSUANT TO THE TERMS OF THE APPLICABLE THIRD‐PARTY LICENSE OR SEPARATE AGREEMENT (IF ANY) BETWEEN THE LICENSOR OF THE THIRD‐PARTY SERVICES AND CUSTOMER, CUSTOMER MAY ONLY SEEK REDRESS FOR USE OF THE  THIRD‐PARTY  SERVICES  FROM  THE  THIRD  PARTY  PROVIDING  THE  THIRD‐PARTY  SERVICES,  AND SPRINGBROOK ASSUMES NO RESPONSIBILITY FOR, AND SPECIFICALLY DISCLAIMS ANY LIABILITY OR OBLIGATION WITH RESPECT TO, ANY THIRD‐PARTY SERVICE. 

 5.3. Feedback.  Customer  grants  Springbrook  a  royalty‐free,  worldwide,  transferable,  sub‐licensable, irrevocable,  perpetual  license  to  use  or  incorporate  into  the  Subscription  Service  (or  Springbrook’s  other software or services) any suggestions, enhancement requests, recommendations, or other feedback provided by Customer or Authorized Users relating to the operation or features of the Subscription Service. 

 6. WARRANTIES AND DISCLAIMERS  6.1. Specifications.  Subject  to  the  limitations  set  forth  below,  Springbrook  warrants  that,  during  the Subscription  Period,  the  Subscription  Service will  operate  in  all material  respects  in  accordance with  the Specifications. As Customer’s sole and exclusive remedy and Springbrook’s entire liability for any breach of the foregoing warranty, Springbrook will use commercially reasonable efforts to modify the Subscription Service so that it conforms to foregoing warranty. 

 6.2. Subscription Service Level Commitment. During the Subscription Period, Springbrook further warrants that the Subscription Service will meet the performance  level specified  in Exhibit A, which sets forth Customer’s sole and exclusive remedy  for Springbrook’s  failure to achieve the stated Subscription Service performance level. 

 6.3. Mutual Warranties. Each party represents and warrants that: (a) this Agreement has been duly executed and delivered and constitutes a valid and binding agreement enforceable against  it  in accordance with  the terms of the Agreement; and (b) no authorization or approval from any third party is required in connection with its execution, delivery, or performance of this Agreement. 

 6.4. Disclaimers. EXCEPT AS EXPRESSLY PROVIDED HEREIN, SPRINGBROOK DOES NOT MAKE ANY WARRANTIES OF ANY KIND, WHETHER EXPRESS,  IMPLIED, STATUTORY OR OTHERWISE, AND SPRINGBROOK SPECIFICALLY DISCLAIMS  ALL  IMPLIED  WARRANTIES,  INCLUDING  ANY  WARRANTIES  OF  MERCHANTABILITY,  NON‐ INFRINGEMENT OR FITNESS FOR A PARTICULAR PURPOSE, OR ANY WARRANTIES ARISING OUT OF THE COURSE OF DEALING OR USAGE OF TRADE, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW. Springbrook will not be responsible to the extent failure of the Subscription Service to operate as warranted is caused by or results  from:  (i)  any  modification  to  the  Subscription  Service  other  than  a  Supported  Modification;  (ii) combination, operation or use of the Subscription Service with Customer’s or Third Party Services, software or systems;  (iii)  abuse, willful misconduct  or  negligence  by  anyone  other  than  Springbrook  or  Springbrook’s designee; (iv) use of the Subscription Service other than in accordance with the terms of this Agreement and/or the applicable Specifications and Springbrook documentation or (v) any of the SLC Exclusions (as defined in the Subscription Service Level Commitment). 

 7. MUTUAL INDEMNIFICATION 

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7.1. Indemnification by Customer. Customer will defend (or settle), indemnify and hold harmless Springbrook, its officers, directors, employees and  subcontractors,  from and against any  liabilities,  losses, damages and expenses, including court costs and reasonable attorneys’ fees, arising out of or in connection with any third‐ party  claim  that:  (i)  a  third  party  has  suffered  injury,  damage  or  loss  resulting  from  Customer’s  or  any Authorized User’s use of the Subscription Service (other than any claim for which Springbrook  is responsible 

under Section 8) in violation of this Agreement, applicable law, or the Specifications or (ii) the nature and content of all Customer Data processed by Subscription Services. 

 7.2. Indemnification by Springbrook. Springbrook will defend  (or at Springbrook’s option,  settle) any  third‐ party  claim,  suit or  action brought  against Customer  to  the  extent  that  it  is based upon  a  claim  that  the Subscription  Service,  as  furnished  by  Springbrook  hereunder,  infringes  or misappropriates  the  Intellectual Property Rights of any third‐party, and will pay any costs, damages and reasonable attorneys’ fees attributable to such claim that are awarded against Customer. Springbrook will have no liability under this Section 7.2 to the extent that any third‐party claims described herein are based on (i) any combination of the Subscription Service  with  Third  Party  Services  or  products,  services,  methods,  or  other  elements  not  proprietary  to Springbrook; (ii) any use of the Subscription Service in a manner that violates this Agreement or the instructions given to Customer by Springbrook; (iii) any use of the Subscription Services in a manner that it was not intended (iv) Customer’s failure to incorporate updates or upgrades that would have avoided the alleged infringement; (v) Customer’s breach of this Agreement; and/or Customer’s revisions of Subscription Services made without Springbrook’s written consent. 

 THIS SECTION 7.2 STATES THE ENTIRE OBLIGATION OF SPRINGBROOK AND ITS LICENSORS WITH RESPECT TO ANY ALLEGED OR ACTUAL  INFRINGEMENT OR MISAPPROPRIATION OF  INTELLECTUAL PROPERTY RIGHTS BY THE SERVICE. 

 7.3. Indemnification Requirements. In connection with any claim for indemnification under this Section 7, the indemnified party  as  a  condition  to  receive  indemnity  from  the  indemnifying party, must:  (a) provide  the indemnifying party prompt written notice of such claim; (b) reasonably cooperate with the indemnifying party, at  indemnified party’s expense,  in defense and settlement of such claim; and  (c) give sole authority  to the indemnifying party to defend or settle such claim. 

 7.4. Mitigation Measures. In the event that (i) any claim or potential claim covered by Section 7.2 arises or (ii) Springbrook’s right to provide the Subscription Service  is enjoined or  in Springbrook’s reasonable opinion  is likely to be enjoined, Springbrook may, in its discretion, seek to mitigate the impact of such claim or injunction by obtaining the right to continue providing the Subscription Service, by replacing or modifying the Subscription Service  to make  it non‐infringing, and/or by suspending or  terminating Customer’s use of  the Subscription Service with reasonable notice to Customer.  In the case of a suspension or termination pursuant to this Section 7.4,  Springbrook  will  refund  to  Customer  a  portion  of  fees  prepaid  by  Customer  for  the  then‐current Subscription period, prorated to the portion of that Subscription period that is affected by the suspension or termination). 

 8. LIMITATIONS OF LIABILITY. EXCEPT FOR LIABILITY ARISING OUT OF (i) CUSTOMER’S BREACH OF  SECTION 2.2  (RESTRICTIONS);  (ii) EITHER PARTY’S BREACH OF  SECTION 5  (CONFIDENTIALITY); OR  (iii) EACH PARTY’S INDEMNIFICATION OBLIGATIONS UNDER SECTION 8, NEITHER PARTY’S AGGREGATE LIABILITY FOR DAMAGES ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR FROM THE USE OF OR INABILITY TO USE THE SERVICE, WHETHER  IN CONTRACT, TORT OR UNDER ANY OTHER THEORY OF LIABILITY, EXCEED THE TOTAL AMOUNT PAID BY CUSTOMER HEREUNDER  IN THE TWELVE (12) MONTH PERIOD  IMMEDIATELY PRECEDING THE INCIDENT. 

 

Form Approved (v10/21)  

Exclusion  of  Damages.  EXCEPT  FOR  LIABILITY  ARISING OUT OF  (i)  CUSTOMER’S  BREACH OF  SECTION  2.2 (RESTRICTIONS) OR (ii) EITHER PARTY’S BREACH OF ITS INDMENIFICATION OBLIGATIONS UNDER SECTION 7, IN NO EVENT SHALL EITHER PARTY OR ANY OTHER PERSON OR ENTITY INVOLVED IN CREATING, PRODUCING, OR DELIVERING  THE  SERVICE  BE  LIABLE  FOR  ANY  INCIDENTAL,  SPECIAL,  EXEMPLARY  OR  CONSEQUENTIAL DAMAGES,  INCLUDING  LOST  PROFITS,  LOSS  OF  DATA  OR  LOSS  OF  GOODWILL,  SERVICE  INTERRUPTION, COMPUTER DAMAGE OR SYSTEM FAILURE OR THE COST OF SUBSTITUTE PRODUCTS OR SERVICES,  ARISING OUT  OF  OR  IN  CONNECTION WITH  THIS  AGREEMENT  OR  FROM  THE  USE  OF  OR  INABILITY  TO  USE  THE SUBSCRIPTION  SERVICE,  WHETHER  BASED  ON  WARRANTY,  CONTRACT,  TORT  (INCLUDING  NEGLIGENCE), PRODUCT LIABILITY OR ANY OTHER LEGAL THEORY. THE FOREGOING EXCLUSIONS APPLY WHETHER OR NOT A PARTY HAS BEEN  INFORMED OF THE POSSIBILITY OF SUCH DAMAGE, AND EVEN  IF A LIMITED REMEDY SET FORTH  HEREIN  IS  FOUND  TO  HAVE  FAILED  OF  ITS  ESSENTIAL  PURPOSE.  NOTHING  IN  THIS  AGREEMENT EXCLUDES OR RESTRICTS THE LIABILITY OF EITHER PARTY FOR DEATH OR PERSONAL INJURY RESULTING FROM ITS NEGLIGENCE. 

 

8.1.  Security  and  Other  Risks.  Customer  acknowledges  that,  notwithstanding  security  features  of  the Subscription Service, no product, hardware, software or service can provide a completely secure mechanism of electronic transmission or communication and that there are persons and entities,  including enterprises, governments  and  quasi‐governmental  actors,  as  well  as  technologies,  that  may  attempt  to  breach  any electronic security measure.  Subject only to its limited warranty obligations set forth in Section 7, Springbrook will have no liability for any security breach caused by any such persons, entities, or technologies. Customer further  acknowledges  that  the  Subscription  Service  is  not  guaranteed  to  operate  without  interruptions, failures,  or  errors.  If  Customer  or  Authorized  Users  use  the  Subscription  Service  in  any  application  or environment where  failure  could  cause  personal  injury,  loss  of  life,  or  other  substantial  harm,  Customer assumes any associated risks and will indemnify Springbrook and hold it harmless against those risks. 

 9. SECURITY AND PERSONAL DATA 

 9.1. Security.  Springbrook  has  implemented  commercially  viable  and  reasonable  information  security processes, policies and technology safeguards to protect the confidentiality and  integrity of Customer Data, personal data protect  against  reasonably  anticipated  threats.  Springbrook holds PCI‐DSS  certifications  and leverages certified service providers who are vetted against industry standards such as ISO 27001 and SSAE 18 SOC 2 in the provision of the service 

 9.2. Customer Data. Customer shall be responsible for Customer Data as entered in to, applied or used in the Subscription  Services.  Customer  is  responsible  for  updating  all  Customer  Data.  In  addition,  Customer acknowledges that Springbrook generally does not have access to and cannot retrieve lost Customer Data. If Customer  loses Customer Data, Customer may no  longer have access to the Subscription Service. Customer grants to Springbrook the non‐exclusive right to process Customer Data (including personal data) for the sole purpose of and only to the extent necessary for Springbrook: (i) to provide the Subscription Services; (ii) to verify Customer’s compliance with the restrictions set forth in Section 2.2 (Restrictions) if Springbrook has a reasonable belief of Customer’s non‐compliance; and (iii) as otherwise set forth in this Agreement. Springbrook may utilize  the  information  concerning Customer’s use of  the  Subscription  Services  (excluding  any use of Customer’s personal data or Customer’s Confidential Information) to improve Subscription Services, to provide Customer with reports on its use of the Subscription Services, and to compile aggregate statistics and usage patterns by customers using the Subscription Services. 

 

9.3. Use of Aggregate Data. Customer agrees that Springbrook may collect, use, and disclose quantitative data derived from the use of the Subscription Services for  industry analysis, benchmarking, analytics, marketing, and other business purposes. All disclosed data will be in aggregate form only and will not identify Customer, its Authorized Users, or any third parties utilizing the Subscription Services.   

Form Approved (v10/21)  

 10. SUBSCRIPTION PERIOD AND TERMINATION  

10.1. Term  of  Authorized  User  Subscriptions.  Authorized  User  Subscriptions  purchased  by  Customer commence  on  the  start  date  specified  in  the  applicable  Order  Form  and,  unless  terminated  earlier  in accordance with this Agreement, continue for the term specified therein. A Subscription Period and/or pricing thereon may be  subject  to prorating where  Springbrook deems  it  appropriate  to  cause newly  purchased 

Subscriptions to expire or renew simultaneously with Customer’s pre‐existing Subscription(s). Except as otherwise specified in the applicable Order Form, all Subscriptions will automatically renew for additional Subscription Periods equal to the expiring Subscription Period or one year (whichever is shorter), unless either party gives the other at least sixty (60) days’ notice of non‐renewal before the end of the relevant Subscription Period. The per‐unit pricing during any such renewal Subscription Period may be subject to annual pricing increase as designated by Springbrook and notified to Customer. Pricing increases will be effective upon renewal of the Subscription Period and annually thereafter, unless otherwise agreed to by the parties.  If either party provides notice of non‐renewal as set forth above, Customer’s right to use the Subscription Service will terminate at the end of the relevant Order Term. 

 10.2. Termination or Suspension for Cause. A party may terminate any Subscription Service for cause upon thirty (30) days’ written notice to the other party of a material breach if such breach remains uncured at the expiration of such thirty (30) day period. In addition, Springbrook may, at is sole option, suspend or terminate Customer’s or any Authorized User’s access to the Subscription Service, or any portion thereof, immediately if Springbrook, in its sole discretion: (i) suspects that any person other than Customer or an Authorized User is using or  attempting  to use Customer Data  (ii)  suspects  that Customer or  an Authorized User  is using  the Subscription Service in a way that violates this Agreement and could expose Springbrook or any other entity to harm or legal liability, or (iii) is or reasonably believes it is required to do so by law or court order. 

 10.3. Effect of Termination. If this Agreement expires or is terminated for any reason: (i) Within thirty (30) calendar days  following  the end of Customer’s  final Subscription Period, Customer may  request  in writing Springbrook to provide a copy of Customer’s data and associated documents in a database dump file format. Springbrook will comply in a timely manner with such request; provided that, Customer (a) pays all costs of and associated with such copying, as calculated at Springbrook’s then‐current time‐and‐materials rates; (b) pays any and all unpaid amounts due to Springbrook; (ii) licenses and use rights granted to Customer with respect to Subscription Services and intellectual property will immediately terminate; and (iii) Springbrook’s obligation to provide any further services to Customer under this Agreement will immediately terminate, except any such services that are expressly to be provided following the expiration or termination of this Agreement; and the sections set forth in Section 11.4 of this Agreement. 

 10.4. Survival. Sections 4 (Confidentiality), 5 (Ownership and Proprietary Rights), 6.4 (Disclaimer), 7 (Mutual Indemnification), 8  (Limitation of Liability), 10.3  (Effect of Termination), 10.4  (Surviving Provisions), and 11 (General Provisions) will survive any termination or expiration of this Agreement. 

 

11. GENERAL  11.1. Notice. Except as otherwise specified in this Agreement, all notices, permissions and approvals hereunder will be in writing and will be deemed to have been given upon: (i) personal delivery, (ii) the second business day after mailing, or (iii) sending by confirmed email if sent during the recipient’s normal business hours (or, if not, then on the next business day). Notices will be sent to the address specified by the recipient  in writing when entering  into this Agreement or establishing Customer’s account for the Subscription Service (or such other address as the recipient may thereafter specify by notice given in accordance with this Section 12.1). 

Form Approved (v10/21)  

 11.2. Governing Law and Jurisdiction. This Agreement and any action related thereto will be governed by the laws of the State of Minnesota without regard to its conflict of laws provisions. The exclusive jurisdiction and venue of any action related to the Subscription Service or this Agreement will be the state and federal courts located  in Minnesota and each of the parties hereto waives any objection to  jurisdiction and venue  in such courts. 

 

11.3. Compliance with Laws. Each party will comply with all applicable laws and regulations with respect to its activities under this Agreement including, but not limited to, export laws and regulations of the United States 

and other applicable  jurisdictions. Without  limiting the foregoing, Customer will not permit Authorized Users to access or use the Subscription Service  in violation of any U.S. export embargo, prohibition or restriction. Further, in connection with the services performed under this Agreement and Customer’s use of  the Subscription Services,  the Parties agree  to  comply with all applicable anti‐corruption and anti‐bribery laws, statutes, and regulations. 

 11.4. Relationship  of  the  Parties.  This  Agreement  does  not  create  a  partnership,  franchise,  joint  venture, agency, fiduciary or similar relationship between the parties. 

 

11.5. Waiver and Cumulative Remedies. No failure or delay by either party  in exercising any right under this Agreement will constitute a waiver of that right. Other than as expressly stated herein, the remedies provided herein are in addition to, and not exclusive of, any other remedies of a party at law or in equity. 

 

11.6. Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be contrary to law, the provision will be modified by the court and interpreted so as best to accomplish the objectives of the original provision to the fullest extent permitted by law, and the remaining provisions of this Agreement will remain in effect. 

 11.7. Assignment.  Customer may  not  assign  or  transfer  this  Agreement, whether  by  operation  of  law  or otherwise, without the prior written consent of Springbrook. Any attempted assignment or transfer, without such consent, will be void. Subject to the foregoing, this Agreement will bind and inure to the benefit of the parties, their respective successors and permitted assigns. 

 11.8. Publicity. Subject to the provisions of Section 5, each party will have the right to publicly announce the existence  of  the  business  relationship  between  parties.  In  addition,  during  the  Subscription  Period  of Customer’s  Subscription  Service  use,  Springbrook  may  use  Customer’s  name,  trademarks,  and  logos (collectively, “Customer’s Marks”) on Springbrook’s website and marketing materials to identify Customer as Springbrook’s customer, and for providing the Subscription Service to Customer; provided that, Springbrook will use commercially reasonable efforts to adhere to any usage guidelines furnished by Customer with respect to Customer’s Marks. 

 11.9. Force Majeure. Springbrook will not be liable for any delay or failure to perform under this Agreement to the  extent  such  delay  or  failure  results  from  circumstances  or  causes  beyond  the  reasonable  control  of Springbrook. 

   

Form Approved (v10/21)  

 

11.10. Entire Agreement. This Agreement, including any attachments hereto as mutually agreed upon by the Parties, constitute the entire agreement between the Parties concerning its subject matter and supersedes all prior  communications,  agreements,  proposals  or  representations,  written  or  oral,  concerning  its  subject matter. No modification, amendment, or waiver of any provision of this Agreement will be effective unless in writing  and  signed  by  a  duly  authorized  representative  of  each  party  against  whom  the  modification, amendment or waiver is to be asserted. Notwithstanding any language to the contrary therein, no additional or conflicting terms or conditions stated in Customer’s order documentation will be incorporated into or form any part of this Agreement, and all such terms or conditions will be null. 

 

IN WITNESS WHEREOF, the parties hereto have executed this MSA as of the dates listed below.  

SPRINGBROOK  CUSTOMER By:   _ (Signature) 

By:    (Signature) 

    

(Print Name) Its:      (Title) Dated:      (Month, Day, Year) 

(Print Name) Its:       (Title) Dated:       (Month, Day, Year) 

Form Approved (v10/21)  

EXHIBIT A AVAILABILITY AND SECURITY 

 

Service Availability:  Springbrook will use commercially reasonable efforts to (a) provide bandwidth sufficient for Customer’s use of the Subscription Services provided hereunder and in an applicable Order Form and (b) operate and manage the Subscription Services with a ninety‐nine and one‐half percent (99.5%) uptime goal (the “Availability SLA”), excluding situations identified as “Excluded” below. 

 “Excluded" means any outage that results from any of the following: 

 

a. Any maintenance performed by Springbrook during Springbrook’s standard maintenance windows. Springbrook will notify Customer within forty‐eight (48) hours of any standard maintenance and within twenty‐four (24) hours for other non‐standard emergency maintenance (collectively referred to herein as “Scheduled Maintenance”). 

 b. Customer’s information content or application programming, or the acts or omissions of Customer or its agents, including, without limitation, the following: 

 1. Customer’s use of any programs not supplied by Springbrook; 2. Customer’s failure to provide Springbrook with reasonable advance prior notice of any pending 

unusual large deployments of new nodes (i.e., adding over ten (10) percent total nodes in less than twenty‐four (24) hours); 

3. Customer’s implementation of any significant configuration changes, including changes that lead to a greater than thirty percent (30%) change in a one week period or greater than fifty percent (50%) change in a one month period in the number of key objects in the system including but not limited to metrics, snapshots, nodes, events and business transactions; and 

4. Any mis‐configuration by Customer (as determined in Springbrook’s sole discretion), including, without limitation, configuration errors and bad or unintended usage of the Subscription Services; and 

5. Force majeure or other circumstances beyond Springbrook’s reasonable control that could not be avoided by its exercise of due care. 

 

d. Failures of the Internet backbone itself and the network by which Customer connects to the Internet backbone or any other network unavailability. 

 e. Any window of time when Customer agrees that Subscription Services availability/unavailability will not be monitored or counted. 

 

f. Any problems resulting from Customer combining or merging the Subscription Services with any hardware or software not supplied by Springbrook or not identified by Springbrook in the Specifications as being compatible with the Subscription Services. 

 g. Interruptions or delays in providing the Subscription Services resulting from telecommunication or Internet service provider failures. h. Customer’s or any third party’s use of the Subscription Services in an unauthorized or unlawful manner. 

Form Approved (v10/21)  

Remedies for Excessive Downtime:  

In the event the Availability of the Subscription Services falls below the Availability SLA in a given calendar month, Springbrook will pay Customer a service credit (“Service Credit”) equal to the percentage of the fees set forth in the table below corresponding to the actual Availability of the Subscription Services during the applicable calendar month. Springbrook will apply any Service Credits only against future Service payments otherwise due from Customer. Service Credits will not entitle Customer to any refund or other payment from Springbrook. Service Credits may not be transferred or applied to any other account. Unless otherwise provided in this Agreement, Customer’s sole and exclusive remedy for any unavailability, non‐performance, or other failure by Springbrook to provide the Service is the receipt of a Service Credit (if eligible) in accordance with the terms of this Exhibit A. 

 System availability is measured by the following formula: x = (n ‐ y) *100 / n 

Notes: 

(1) "x" is the uptime percentage; "n" is the total number of hours in the given calendar month minus scheduled downtime; and "y" is the total number of downtime hours in the given calendar month. 

 

(2) Specifically excluded from "n and "y" in this calculation are the exception times on scheduled upgrade and maintenance windows. 

 

 Service Availability  Percentage of Monthly Service Fees Credited 

>99.5%  0% 

95.0% ‐ < 99.5%  5% (max of $280) 

90.0% ‐ < 95.0%  10% (max of $560) 

80.0% ‐ < 90.0%  20% (max $840) 

70.0% ‐ < 80.0%  30% (max of $1,120) 

60.0% ‐ < 70.0%  40% (max of $1,400) 

< 50%  50% (max of $2,800)  

Customer Account Login: For Springbrook user interface access, Springbrook uses TLS 1.2 with AES 256 bit or similar encryption for protection of data in transit, which is supported by most modern browsers. Springbrook will also restrict applicable administrative user interface access to Customer corporate networks for additional security on written request by Customer. 

 Hosting: Springbrook’s SaaS platform (servers, infrastructure and storage) for the Subscription Services is and will remain hosted in one of the largest data centers in North America, specifically designed and constructed to deliver world‐ class physical security, power availability, infrastructure flexibility and growth capacity. Springbrook’s data center provider is and will remain SSAE 18 SOC2 compliant, meaning it has been fully independently audited to verify the validity and functionality of its control activities and processes. Every Server for the Services is and will remain operated in a fully redundant fail‐over pair to ensure high availability. Data is and will remain backed up nightly, stored redundantly and will be restored rapidly in case of failure. Security Patching and updates are actively evaluated by engineers and will be deployed based upon the impact and risk and stability benefits they offer to Springbrook’s SaaS platform and Customers. Springbrook will attempt to provide customers reasonable prior notice to security changes, updates and patches, unless the delay will lead to a significant risk of impact to customer data. 

Form Approved (v10/21)  

EXHIBIT B Order Form 

 

[Order Form to be inserted] 

Form Approved (v10/21)  

Exhibit C ONLINE PAYMENTS SCHEDULE TO SPRINGBROOK SOFTWARE 

 

1. Definitions  

“Citizen” means the person who uses Online Payments (as defined below) to complete a payment processing that results in the debiting or charging of an amount to such person’s payment instrument and the crediting of funds to Customer. 

 

“Online Payments” means an optional third‐party add‐on to the Software that Springbrook facilitates designed to collect payment information for the purpose of payment processing. 

 “Payment Application(s)” refers broadly to all third‐party payment applications, gateway, processors, payment terminals, and service providers that store, process, or transmit cardholder data as part of authorization or settlement, where these payment applications are sold, distributed or licensed to Customer. 

 2. Online Payments 

 

2.1 During the Term, and subject to compliance with the terms and conditions of this Exhibit, Springbrook will provide the right to access to, and use of, Online Payments to Customer’s Authorized Users with an Online Payments enabled Account. For the avoidance of doubt, Springbrook is only facilitating access to and use of Online Payments and is not a provider of Online Payments. 

2.2 To  facilitate payments, Customer will be  required  to provide Springbrook with certain Customer Data, including  specifically,  information  that  allows  Springbrook  to:  (a)  transmit  Customer’s  identifying information to a Payment Application; (b) if applicable, receive appropriate payment authorization from a Payment Application; and (c) collect any other information that Customer or Payment Application requires of  Springbrook  in  order  to  facilitate  payment  processing.  Customer  authorizes  Springbrook  to  store, process,  and  transmit  Customer  Data  as  necessary  for  a  Payment  Application  to  facilitate  payment processing  between  Customer  and  a  third  party  designated  by  Customer. Unless  otherwise  provided, Online Payments will temporarily store information received from Customer, such as account information for a Payment Application only for the purpose of facilitating the payment processing. 

2.3 The payment processing facilitated through Online Payments  is processing activities between Customer and  a  third  party  and/or  Customer  and  a  Payment  Application,  and  not with  Springbrook.  Payment Applications are  independent contractors and not agents, employees or subcontractors of Springbrook. Springbrook does not  control and  is not  responsible  for  the payment methods made available by  the Payment  Applications  through  Software  nor  the  Third‐Party  Services  that  are  sold  or  purchased  by Customer. Customer acknowledges and agrees that Springbrook cannot ensure that Citizen or third party will complete a payment processing or that it is authorized to do so. 

 

3. Additional Customer Responsibilities  3.1 Springbrook’s provision of Online Payments is conditioned on Customer’s acknowledgement of  and 

agreement of the following: (a) Customer is solely responsible for registering and maintaining an account with Online Payments in order 

to facilitate the payment processing via Online Payments; (b) Customer  is  solely  responsible  for  complying with:  (i)  all  laws  applicable  to  the  payment  processing 

conducted by customer via Online Payments; (ii) all terms of use or other terms and conditions between Customer and Payment Applications. 

Form Approved (v10/21)  

(c) Customer is solely responsible for the acts and omissions of its Authorized Users in relation to their use of Online Payments and for ensuring that such use complies with the terms of the Agreement; 

(d) Customer  has  exclusive  control  over  and  responsibility  for  the  content,  quality,  and  format  of  any payments processing  it submits to be processed via Online Payments. Nothing  in this Schedule may be construed to make Springbrook a party to any payment processed by Online Payments, and Springbrook makes  no  representation  or  warranty  regarding  the  payment  processing  sought  to  be  affected  by Customer’s use of Online Payments; and 

(e) Customer is solely responsible for any and all disputes with any Payment Applications or Citizens related to or in connection with a payment processing sought to be facilitated via Online Payments, including, but not limited to: (i) chargebacks; (ii) products or services not received; (iii) return of, delayed delivery of, or cancelled  products  or  services;  (iv)  cancelled  transactions;  (v)  duplicate  transactions  or  charges;  (vi) electronic debits and credits involving bank accounts, debit cards, credit cards, and check issuances;; and (vii) amount of time to complete payment processing. 

 

4. Payment Warranties; Disclaimers’ Limitation of Liability  

4.1 Springbrook Payments Warranty. The parties acknowledge and agree that, notwithstanding any of the provisions of the Agreement, Customer’s sole and exclusive warranties with respect to Online Payments are  set  forth  in  the  following  sentence.  Springbrook warrants  that  Online  Payments  as  delivered  to Customer  and  used  in  accordance with  the  Agreement  and  its  applicable  specifications will  perform substantially in accordance with the specifications associated with the Software. 

 4.2 Disclaimer. Except for the express warranties for the Software set forth above, Springbrook: (a) makes no additional representation or warrant of any kind‐whether express,  implied  in fact or by operation of law, or statutory‐with respect to Online Payments; (b) disclaims all implied warranties, including, but not limited to, merchantability, fitness for a particular purpose, and title; and (c) does not warrant that Online Payments will be error‐free or meet Customer’s requirements. Customer has no right to make or pass on any representation or warranty on behalf of Springbrook to any third party. 

 

4.3 Limitation of  Liability. Springbrook  shall not be  responsible or  liable  for any  claims, demands and damages (actual and consequential) arising out of or in any way connected with a dispute that may arise between Customer and a Citizen, and /or Customer and a Payment Application regarding the payment processing (“Payment Processing Disputes”), and Customer hereby agrees that it will not bring or assert any action, claim or cause of action in jurisdiction or forum against Springbrook arising from or relating to a Payment Processing Dispute. 

 5. Third Party Claims 

 In addition to the third party claims obligations and subject to the indemnification procedures under the Agreement, Customer will indemnify  and defend Springbrook against, any Claim to the extent arising from or related to: (a) improper use of Online Payments by Customer or its Authorized Users or Citizens; (b) any breach by Customer of its obligations hereunder; (c) the nature and content of all cardholder data or any related  data  thereto  provided  by  customer,  its  Authorized  Users  or  Citizens  through  use  of  Online Payments;  (D) violation of any  law or the rights of a third party by Customer through  its use of Online Payments and/or the actions or inactions of any third party to whom Customer grants permissions to use Customer’s Account or access Online Payments on Customer’s behalf; and (e) the terms of an agreement between Customer and a Citizen, or Customer and a Payment Application. 

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SPRINGBROOK PROFESSIONAL SERVICES AGREEMENT 

 This  Professional  Services  Agreement  (“PSA”  or  “Agreement”)  is  entered  into  by  and  between Springbrook Holding Company, LLC, a Delaware corporation with a principal place of business at 1000 SW Broadway, Suite 1900 Portland, Oregon 97205 (“Springbrook”) and the entity identified in the Order Form, together referred to as “Parties” and individually as “Party.” 

 Purchase or use of the Software  (defined below)  is subject to this PSA. This agreement governs the provision by Springbrook, and the receipt by Customer, of the Professional Services (defined below) that Springbrook agrees to provide to Customer.  1. SCOPE OF SERVICES 

 1.1. Subject  to  this PSA,  Springbrook will provide Customer with  certain  Software  implementation, configuration, conversion, upgrade, data extraction, diagnostic, training and/or other skilled services (collectively “Professional Services”) as set forth in the applicable order form executed by Springbrook and Customer (each an “Order”). Any such Order must reference this PSA or the master agreement to which this PSA is incorporated. For purposes of this PSA, “Software” means the Springbrook software products and/or software‐as‐service subscriptions purchased by Customer under a separate agreement with Springbrook or its authorized resale partner.  1.2. Each Order will  include,  at  a minimum:  (i)  a  description  of  the  Professional  Services  and  any deliverables and/or materials  to be provided  to Customer  (each, a  “Deliverable”);  (ii)  scope of  the Professional Services; and (iii) applicable fees and payment terms for such Professional Services, if not elsewhere specified. All Orders will be deemed part of and subject to this PSA. 

 1.3. Professional  Services,  based  on  the  nature  or  delivery  of  such  services, may  be  (i)  subject  to additional terms  and  conditions  which  will  be  incorporated  herein  by  reference  at  the  time  of Customer’s purchase or Springbrook’s performance of such Professional Service; and/or (ii) performed by Springbrook, its affiliates, partners or subcontractors acting within or outside of the United States.  2. ACCEPTANCE.  2.1 Acceptance and Nonconformance. Customer is responsible for reviewing and testing all Deliverables in accordance with each Order pursuant to any acceptance criteria or test plans mutually agreed upon in writing by  the parties  for a Deliverable within  the mutually agreed timeframes established  in the project  plan  or  schedule.  Customer  will  provide  Springbrook  with  written  timely  notification  of acceptance for each Deliverable promptly upon acceptance; however, failure to reject a Deliverable, as set forth below, will be deemed acceptance. If Customer, in  its reasonable and good  faith  judgment, determines that any submitted Deliverable does not satisfy the agreed‐upon acceptance criteria or as mutually  agreed  upon  in  writing  by  the  parties  for  such  Deliverable,  Customer  must  so  notify Springbrook  in  writing  within  twenty  (45)  business  days  after  Springbrook’s  submission  of  the Deliverable,  specifying  the deficiencies  in detail.  If Customer does not  so notify Springbrook within twenty (45) days, the Professional Services will be deemed accepted. Springbrook will use commercially reasonable efforts to correct such deficiencies and resubmit the Deliverable to Customer as soon as practicable.  If a Deliverable  fails  to meet  the acceptance criteria after its resubmission to Customer, Customer may terminate immediately upon written notice. 

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3. CHANGE MANAGEMENT PROCESS.  If Customer or Springbrook  requests a change  in any of  the specifications, requirements, Deliverables, or scope (including drawings and designs) of the Professional Services described in any Order, the party seeking the change will propose the applicable changes by written notice. 

 3.1. Within  a  reasonable  amount  of  time  (not  to  exceed  four  (4)  business  days  in  the  case  of implementation services) after receipt of written notice, each party’s designated personnel will meet, either  in  person  or  via  telephone  conference,  to  discuss  and  agree  upon  any  proposed  changes. Thereafter, Springbrook will prepare a change order describing the proposed changes and any associated changes in the Deliverables, Deliverable schedule, fees and/or expenses (each, a “Change Order”).  3.2. Change Orders will not be binding until they are executed by both parties. Executed Change Orders will be deemed part of, and subject to, this PSA. If the parties disagree about the proposed changes, they will promptly escalate the change request to their respective senior management for resolution. 

 3.3. In  the  event  Customer  requires  significant  changes  (either  individually  or  cumulatively  across Change Order(s)) which Springbrook reasonably determines is (i) a material modification of the nature or  scope  of  Professional  Services  being  purchased  and/or  (ii)  significantly  outside  any  Supported Configuration, Springbrook may, upon no  less than thirty  (30) days’ notice to Customer, suspend or terminate  the  applicable  Order  and/or  Change Order(s).  In  the  event  of  any  such  termination  or suspension,  the parties will work  together  in  finalizing agreed‐upon Deliverables.  Unless otherwise expressly agreed  to by  the Parties at  the time of any such material change, Springbrook will  not  be deemed  to have waived any Customer payment obligations  in respect of completed Deliverables. A “Supported Configuration” means a configuration of the Software that can be consistently supported by Springbrook via APIs, does not require direct database changes and is capable of being tested and maintained by Springbrook.  4. OWNERSHIP RIGHTS AND LICENSES  4.1. License for Deliverables. Subject to this PSA and upon payment of fees due under an applicable Order  Form,  Springbrook  grants  Customer  a  limited,  non‐exclusive,  worldwide,  nontransferable, terminable license to use the Deliverables solely for Customer’s internal operations in connection with authorized use of the applicable Software. Notwithstanding any other provision of this PSA: (i) nothing herein is intended to assign or transfer any intellectual property rights in the proprietary tools, libraries, know‐how, techniques and expertise (“Tools”) used by Springbrook to develop the Deliverables. 

 4.2. Proprietary Rights. As between the parties, Springbrook shall solely and exclusively own all right, title, and  interest  in the Professional Services, Deliverables, and Software,  including all modifications, enhancements,  and  derivative works  thereof  and  any  other  of  Springbrook’s  products  or  services, whether  created  by  Springbrook  or  Customer,  together  with  all  intellectual  property  and  other proprietary rights  therein.  Customer  hereby  makes  all  assignments  necessary  to  accomplish  the foregoing ownership. 

 4.3. Deliverables are Springbrook Confidential  Information and Customer may not  reverse engineer, decompile, disassemble, translate, copy, reproduce, display, publish, create derivative works of, assign, sell,  lease,  rent,  license  or  grant  any  interest  in  the Deliverables  to  any  party  except  as  expressly permitted by Springbrook. 

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4.4. Processes & Know‐How. Springbrook will own all rights, title and interest in and to the all processes, methods,  procedures  and  know‐how  established  or  utilized  by  Springbrook  in  performance  of  the Professional Services. None of the Professional Services or Deliverables will be deemed to constitute work product or work‐for‐hire inuring to the benefit of Customer. 

 4.5. In the event any language conflicting with this Section 4 is added to any Order or Change Order, the parties expressly agree that such statement will have no effect on Springbrook’s rights as set out herein.  5. COOPERATION 

 5.1. Customer Cooperation. Springbrook’s ability  to successfully perform  the Professional Services  is dependent upon Customer’s reasonable and good faith cooperation by, without limitation: (i) allocating sufficient resources and timely performing any tasks reasonably necessary to enable Springbrook to perform its obligations under each Order Form; (ii) timely delivering any materials and other obligations required under each Order Form; (iii) providing Springbrook with access to Customer’s sites and facilities during Customer’s normal business hours  and  as otherwise  reasonably  required by  Springbrook to perform  the  Professional  Services;  (iv)  timely  responding  to  Springbrook’s  inquiries  related to  the Professional  Services;  (v)  assigning  a  project  manager  for  each  a  primary  point  of  contact  for Springbrook;  (vi) actively participating  in scheduled project meetings; and (vii) providing,  in a timely manner and at no  charge  to Springbrook, office workspace,  telephone and other  facilities,  suitably configured computer equipment, access to Customer’s appropriate and knowledgeable employees and continuous administrative access to Customer’s accounts, and coordination of onsite and telephonic meetings all as reasonably required by Springbrook. 

 5.2 Customer Delays. Customer delays during any implementation period may have adverse collateral effects  on  Springbrook’s  overall  work  schedule.  Although  Springbrook  will  use  its  commercially reasonable efforts to immediately resume work following any such delay, Customer acknowledges that schedules for the Professional Services may be delayed by more than the number of days delayed by Customer. Customer agrees that if additional time is required to complete the Professional Services as the result of Customer delays, such time will be charged to Customer at Springbrook’s then‐current time‐and‐materials rates. If Customer cancels the Services or postpones or reschedules the Services with less than  seven  (7)  days’  notice  to  Springbrook,  Springbrook  may  accelerate  Customer’s  unpaid  fee obligations under this PSA (including any Order) so that all such obligations become  immediately due and payable.  6. PAYMENT TERMS. 

 6.1. Invoicing and Payment. Customer will pay Springbrook fees calculated in accordance with the terms set forth in the applicable Order Form. Springbrook will invoice Customer for the Professional Services fees as designated in the applicable Order. Professional Services fees are due upon invoice and payable within thirty (30) days of the invoice date.  6.2. Billing  Info & Overdue Charges. Customer  is responsible  for keeping Springbrook accurately and fully informed of Customer’s billing and contact  information,  including providing any purchase order numbers in advance of invoice issuance. If any Professional Service fees are not received from Customer by the due date, they will accrue interest at the rate of one and a half percent (1.5%) of the outstanding balance per month, or the maximum rate permitted by law, whichever is lower. 

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6.3. Overdue Payments.  If any undisputed amount owing by Customer under this PSA for any of the Professional  Services  is  thirty  (30)  or  more  days  overdue,  Springbrook  may,  without  limiting Springbrook’s other rights and remedies, accelerate Customer’s unpaid fee obligations under this PSA (including any Order) so that all such obligations become  immediately due and payable, suspend the Professional Services and/or stop performance of the Professional Services until such amounts are paid in full. 

 6.4. Suspension of Professional Services.  If any undisputed amount owing by Customer under this or any  other  agreement  for  Springbrook’s  Professional  Services  is  thirty  (30)  days  or more  overdue, Springbrook may, without imitating its other remedies, suspend its performance of Professional Services until such amounts  are paid in full.  6.5. Taxes. Professional Services fees do not  include any taxes,  levies, duties or similar governmental assessments of any nature, including but not limited to value‐added, sales, use or withholding taxes, assessable by any local, state, provincial, federal or foreign jurisdiction (collectively, "Taxes"). Customer is responsible for paying all Taxes. If Springbrook has the legal obligation to pay or collect Taxes for which Customer is responsible under this paragraph, the appropriate amount will be invoiced to and paid by Customer, unless Customer provides Springbrook with a valid tax exemption certificate authorized by the appropriate taxing authority prior to invoice issuance. For clarity, Springbrook is solely responsible for taxes assessable against it based on Springbrook’s income, property and employees.  7. WARRANTY & DISCLAIMERS. 

 7.1. Warranty. Springbrook warrants that the Professional Services will be performed for and delivered to  Customer in a good, diligent, workmanlike manner, consistent with the practices and standards of care generally accepted within and expected of Springbrook’s  industry. For any breach of the above warranty, Customer’s entire liability will be the re‐performance of the applicable Professional Services. This warranty will be  in effect  for a period of ninety  (90) days  from acceptance of any Professional Services. 

 8. DISCLAIMER. Section 7  sets  forth  the  sole an exclusive warranties and  remedies  related  to  the Professional Services, Deliverables and Tools performed or provided under this PSA. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE  LAW, EXCEPT AS EXPRESSLY PROVIDED HEREIN,  SPRINGBROOK DOES NOT MAKE  ANY WARRANTIES  OF  ANY  KIND, WHETHER  EXPRESS,  IMPLIED,  STATUTORY  OR OTHERWISE, AND SPRINGBROOK SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES, INCLUDING ANY WARRANTIES OF MERCHANTABILITY, NON‐INFRINGEMENT OR FITNESS FOR A PARTICULAR PURPOSE, OR ANY WARRANTIES ARISING OUT OF COURSE OF DEALING OR USAGE OF TRADE. EXCEPT AS PROVIDED HEREIN, THE PROFESSIONAL SERVICES AND DELIVERABLES PROVIDED TO CUSTOMER ARE ON AN “AS IS” AND “AS AVAILABLE” BASIS.  9. TERM AND TERMINATION. 9.1. Term. This PSA commences on the date of last signature (“Effective Date”) and will remain in effect until terminated in accordance with this section. Each Order will commence on the date it is last signed, and will expire upon completion of the project set forth in the applicable Order.  9.2. Once signed by both parties, an Order will be non‐cancellable, except as otherwise explicitly stated in such Order. 

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9.3. Termination.  This  PSA will  terminate  automatically when  any  agreement  to which  this  PSA  is incorporated  and/or  all  Orders  referencing  this  PSA  are  terminated  or  expired.  Either  party may terminate this PSA for cause: (i) upon thirty (30) days’ notice to the other party of a material breach if such breach remains uncured at the expiration of such period, or (ii)  if the other party becomes the subject  of a  petition  in  bankruptcy  or  any  other  proceeding  relating  to  insolvency,  receivership, liquidation or assignment for the benefit of creditors. 

 9.4. Effect  of  Termination.  For  the  avoidance  of  doubt,  termination  under  any  of  the  foregoing subsections will not affect Customer’s outstanding payment obligations  to Springbrook  in  respect of Deliverables provided prior to such termination. Upon any termination of this PSA, Customer will have no rights to continue receipt of any on‐going or additional Professional Services, whether or not such Professional Services are completed prior to such termination.  10. CONFIDENTIALITY. 

 10.1. Definition.  As  used  herein,  "Confidential  Information"  means  any  commercial,  financial, marketing, business, technical or other data, security measures and procedures, know‐how or other information disclosed by or on behalf of a party (the “Disclosing Party”) to the other party (“Receiving Party”)  for  purposes  arising  out  of  or  in  connection  with  this  PSA  or  an  Order  that:  is marked “confidential” or “proprietary” at the time of disclosure or that reasonably should be understood to be confidential  given  the  nature  of  the  information  and  the  circumstances  of  disclosure.  However, Confidential Information will not include any information that (i) is or becomes generally known to the public without breach of any obligation owed to the Disclosing Party, (ii) was known to the Receiving Party prior  to  its  disclosure  by  the Disclosing  Party without  breach  of  any  obligation  owed  to  the Disclosing  Party,  (iii)  is  received  from  a  third  party without  breach  of  any  obligation owed  to  the Disclosing Party, (iv) was independently developed by the Receiving Party or (v) constitutes aggregate data collected or generated by or on behalf of Springbrook  regarding  its products and services  (for purposes  of  providing  or  improving  it  products  and  services,  benchmarking  system  performance, preparing statistics and system metrics, marketing and other reasonable business purposes) that does not contain any personally identifiable or Customer‐specific information.  10.2. Protection. Except as otherwise permitted in writing by the Disclosing Party and subject to the other terms of this Agreement, (i) the Receiving Party will use the same degree of care that it uses to protect the confidentiality of  its own confidential  information of  like kind (but  in no event  less than reasonable care) not  to disclose or use any Confidential  Information of  the Disclosing Party  for any purpose outside the scope of these Terms, and (ii) the Receiving Party will limit access to Confidential Information of the Disclosing Party to those of its employees, contractors and agents who need such access for purposes consistent with these Terms and who are legally bound to protect such Confidential Information consistent with the requirements of these Terms provided, however, that this Agreement including this Section 10,  is subject to the Minnesota Government Data Practices Act and the parties acknowledge that their obligations under the Act will supersede any contrary provision or obligation herein.  10.3. Compelled  Disclosure.  The  Receiving  Party  may  disclose  Confidential  Information  of  the Disclosing Party if it is compelled by law to do so, provided the Receiving Party gives the Disclosing Party prior notice of such compelled disclosure (to the extent legally permitted) and reasonable assistance, at the Disclosing Party's cost, if the Disclosing Party wishes to contest, limit, or protect the disclosure. 

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 10.4. Customer’s  Confidential  Information.  Springbrook will  have  the  right  to  use  any  Customer Confidential  Information  solely  for  providing  the  Professional  Services  to  Customer  hereunder. Notwithstanding the foregoing, Springbrook may use aggregate Customer Confidential Information for Springbrook development,  internal  training and other  reasonable business purposes not  specific  to Customer or its End Users. 

 11. Indemnification 

 

11.1. Mutual Indemnification. Each Party (an “Indemnifying Party”) will defend (or settle), indemnify and hold harmless any action, demand, suit or proceeding (“Claim”) made or brought against the other party (“the Indemnified Party”) by a third party arising out of (A) death, personal injury or damage to tangible property to the extent caused by the Indemnifying Party, and will indemnify the Indemnified Party for any damages, attorneys fees and costs finally awarded against it as a result of, or for amounts paid by  Indemnified Party under a settlement approved  in writing by the  Indemnifying Party of, any such Claim, all of the foregoing to the extent caused by the Indemnifying Party or its personnel and (B) any alleged infringement of any third‐party intellectual property rights by the Professional Services as provided by the Indemnifying Party, or Indemnified Party’s use thereof when used as authorized under this Agreement, provided, however,  that  the  Indemnifying Party will not be  responsible  for alleged infringement that is due to the combination of the Professional Services with goods or services provided by  third parties, provided  that  the  Indemnified Party:  (i) promptly provides  the  Indemnifying Party notice of the Claim; (ii) gives the Indemnifying Party control of the defense and settlement of the Claim; and (iii) gives the Indemnifying Party all reasonable assistance. The above defense and indemnification obligations do not apply to the extent a Claim arises from Indemnified Party’s breach of this Agreement, Order Forms or gross negligent acts or willful misconduct of the Indemnified Party.  11.2. Exclusive Remedy. This “Indemnification” section states the indemnifying party’s sole liability to, and the indemnified party’s exclusive remedy against, the other party for any type of Claim described in this section.  12. LIMITATIONS OF LIABILITY. NOTWITHSTANDING ANYTHING TO THE CONTRARY IN ANY ORDER, IN NO EVENT WILL SPRINGBROOK’S AGGREGATE LIABILITY TO CUSTOMER OR ANY THIRD PARTY ARISING OUT OF OR  IN  CONNECTION WITH  THIS  PSA OR  PERFORMANCE OF  ANY  PROFESSIONAL  SERVICE, WHETHER  IN  CONTRACT,  TORT OR UNDER  ANY OTHER  THEORY OF  LIABILITY,  EXCEED  THE  TOTAL AMOUNT PAID BY CUSTOMER FOR SUCH PROFESSIONAL SERVICES UNDER THE APPLICABLE ORDER.  12.1. Exclusion of Damages. NEITHER SPRINGBROOK NOR ANY OTHER PERSON OR ENTITY INVOLVED IN CREATING,  PRODUCING, OR DELIVERING  THE  PROFESSIONAL  SERVICES WILL BE  LIABLE  FOR ANY INCIDENTAL, SPECIAL, EXEMPLARY OR CONSEQUENTIAL DAMAGES, INCLUDING LOST PROFITS, LOSS OF DATA, LOSS OF GOODWILL, SERVICE  INTERRUPTION, COMPUTER DAMAGE, SYSTEM FAILURE OR THE COST OF SUBSTITUTE PRODUCTS OR SERVICES, ARISING OUT OF OR IN CONNECTION WITH THIS PSA OR ANY, CHANGE ORDR OR ORDER, INCLUDING FROM THE USE OF OR INABILITY TO USE THE SUBSCRIPTION SERVICE, WHETHER BASED ON WARRANTY, CONTRACT, TORT  (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR ANY OTHER  LEGAL  THEORY.  THE  FOREGOING  EXCLUSIONS APPLY WHETHER OR NOT SPRINGBROOK HAS BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGE, AND EVEN IF A LIMITED REMEDY SET FORTH HEREIN IS FOUND TO HAVE FAILED OF ITS ESSENTIAL PURPOSE. NOTHING IN THIS PSA  EXCLUDES  OR  RESTRICTS  THE  LIABILITY  OF  EITHER  PARTY  FOR  DEATH  OR  PERSONAL  INJURY RESULTING FROM ITS NEGLIGENCE. 

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 13. GENERAL 

 

13.1. Notice.  Except  as  otherwise  specified  in  this  PSA,  all  notices,  permissions  and  approvals hereunder will be in writing and will be deemed to have been given upon: (i) personal delivery, (ii) the second business day after mailing, or  (iii)  sending by  confirmed email  if  sent during  the  recipient’s normal business hours (or,  if not, then on the next business day). Notices will be sent to the address specified  by the  recipient  in writing when  entering  into  this Agreement  or  establishing  Customer’s account for the Software (or such other address as the recipient may thereafter specify by notice given in accordance with this Section 12.1). Customer’s email address for communication and notice purposes relating to this PSA will be set forth on the applicable or Order (or subsequent email addresses as advised by Customer). Customer agrees to accept emails from Springbrook at the above e‐mail address. 

 13.2. Governing  Law  and  Jurisdiction.  This  Agreement  and  any  action  related  thereto will  be governed by the  laws of the State of Minnesota without regard to  its conflict of  laws provisions. The exclusive jurisdiction and venue of any action related to the Professional Services or this PSA will be the state and federal courts located in Minnesota and each of the parties hereto waives any objection to jurisdiction and venue in such courts.  13.3. Compliance with Laws. Each party will comply with all applicable laws and regulations with respect to its activities under this PSA including, but not limited to, the export laws and regulations of the United States and other applicable jurisdictions. 

 13.4. Relationship of Parties. Springbrook’s relationship with Customer pursuant to this PSA will be that of an independent contractor. Neither party will have any authority to bind the other, to assume or create any obligation, to enter into any agreements, or to make any warranties or representations on behalf of the other. Nothing in this PSA will be deemed to create any agency, partnership or joint venture relationship between the parties. Springbrook reserves the right to use third parties (who are under  a  covenant  of  confidentiality  with  Springbrook),  including,  but  not  limited  to,  offshore subcontractors  to  assist  with  the  Professional  Services,  including,  without  limitation,  any  data migration, configuration, implementation and custom code development processes.  13.5. Waiver and Cumulative Remedies. No failure or delay by either party in exercising any right under this PSA will constitute a waiver of that right. Other than as expressly stated herein, the remedies provided herein are in addition to, and not exclusive of, any other remedies of a party at law or in equity. 

 13.6. Severability.  If any provision of this PSA  is held by a court of competent  jurisdiction to be contrary to law, the provision will be modified by the court and interpreted so as best to accomplish the  objectives of  the  original  provision  to  the  fullest  extent  permitted  by  law,  and  the  remaining provisions of this PSA will remain in effect.  13.7. Assignment. Customer may not assign or transfer this PSA or any Order hereunder, whether by operation of  law or otherwise, without the prior written consent of Springbrook. Any attempted assignment or transfer, without such consent, will be void. Subject to the foregoing, this PSA will bind and inure to the benefit of the parties, their respective successors and permitted assigns. 

 13.8. Publicity. Subject to the provisions of Section 10, each party will have the right to publicly announce the existence of the business relationship between parties. In addition, during the period of 

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Customer’s  use  of  the  Software,  Springbrook  may  use  Customer’s  name,  trademarks,  and  logos (collectively,  “Customer’s  Marks”)  on  Springbrook’s  website  and  marketing  materials  to  identify Customer  as  Springbrook’s  customer,  and  for  providing  the  Professional  Services  and  Software  to Customer; provided that, Springbrook will use commercially reasonable efforts to adhere to any usage guidelines furnished by Customer with respect to Customer’s Marks.  13.9. Force Majeure. Springbrook will not be liable for any delay or failure to perform under this PSA to  the extent such delay or failure  results  from circumstances or causes beyond  the  reasonable control of Springbrook.  

13.10. Dispute Resolution This Agreement is governed by the laws of the State of Minnesota. Any controversy or claim arising out of or relating to this Agreement, or the breach thereof, will be settled by arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules, including the Emergency Interim Relief Procedures, and judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. The place of arbitration will be Santa Multnomah County, Oregon.  Either  party may  apply  to  the  arbitrator  for  injunctive  relief until  the arbitration award is rendered or the controversy is otherwise resolved. Either party also may, without waiving  any  remedy under  this Agreement,  seek  from  any  court having  jurisdiction  any  interim or provisional  relief  that  is  necessary  to  protect  the  rights  or  property  of  that  party,  pending  the arbitrator’s  determination  of  the merits  of  the  controversy.  Each  party will  initially  bear  its  own expenses and an equal share of the costs of the arbitration, but the prevailing party may be awarded its expenses, reasonable attorneys’ fees, and costs. The failure of either party to object to a breach of this Agreement will not prevent that party from thereafter objecting to that breach or any other breach of this Agreement. 

 13.11. Entire Agreement. The parties acknowledge that they have had previous discussions related to the performance by Springbrook of Professional Services for Customer and the possible strategies which may be used by Springbrook to implement the Software to achieve the requirements identified by Customer.  This PSA constitutes  the entire agreement between  the parties concerning  its subject matter and supersedes all prior communications, agreements, proposals or representations, written or oral, concerning its subject matter. Notwithstanding any language to the contrary therein, no additional or conflicting terms or conditions stated  in any master agreement to which this PSA  is  incorporated, any Customer Order or other order documentation, or any CO will be incorporated into or form any part of this PSA unless expressly agreed to by both parties in a mutually signed writing, and all such terms or conditions will be null. Under no circumstances will  the  terms, conditions or provisions of any RFP, purchase order, invoice or administrative document issued by Customer in connection with this PSA be deemed to modify, alter or expand this PSA, regardless of any failure of Springbrook to object to such terms, provisions, or conditions. No other act, document, usage, custom or waiver will be deemed to amend or modify this PSA unless agreed to in writing signed by a duly authorized representative of both parties.     

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IN WITNESS WHEREOF, the parties hereto have executed this PSA as of the dates listed below. 

  SPRINGBROOK           CUSTOMER  By: ____________________________________   By: ____________________________________ (Signature)             (Signature)  _______________________________________   _______________________________________ (Print Name)             (Print Name)  Its ____________________________________   Its ____________________________________ (Title)              (Title)    Dated: _________________________________   Dated: _________________________________ (Month, Day, Year)           (Month, Day, Year) 

 

REQUEST FOR ACTIONROGERS CITY COUNCIL

Meeting Date: October 26, 2021

Agenda Item: No. 7.2

Subject: Authorize Establishment of 2022 Street Improvement Projects

PreparedBy:

Doran M. Cote, Public Works Director/City Engineer

Recommended City Council ActionMotion to Authorize Establishment of 2022 Street Improvement Projects

Overview / BackgroundThe draft 2022 Financial Management Plan (FMP) and Pavement Management Plan (PMP)identified several street improvement projects including: - Main Street Reconstruction- David Koch Avenue Full Depth Rehabilitation Overlay- Rogers Drive Rehabilitation- 134th Avenue Mill and Overlay- Maple Avenue Reconstruction- Tucker Road Full Depth Rehabilitation Overlay/Subgrade Preparation and Paving- Bechtold Road Full Depth Rehabilitation Overlay Typically, in order for a project to be completed within a specified calendar year, preliminary designmust commence almost one year in advance. This includes initiation of the public notification andparticipation process that consists of informing affected property owners, conducting field surveys,at least one public informational meeting and an extensive amount of information and datacollection.Initial design also includes detailed technical engineering work, underground infrastructureinspections and assessments and soil/geotechnical investigations. Upon authorization by the CityCouncil the following actions would typically take place: - Collect data, including field surveys, review traffic counts and review maintenance records.- Conduct televised inspections of the sanitary and storm sewers when applicable andsoil/geotechnical investigations.- Conduct a public informational meeting in the winter of 2021 to present initial findings to theneighborhood and gauge public interest in the improvement project.- Prepare a feasibility report for review by the City Council. The City Council could then considersetting a date for the improvement hearing.

Primary Issues to ConsiderThe preliminary tasks identified above are programmed in the FMP and PMP along with theestimated construction costs.

Analysis of Primary Issues

The information obtained in the preliminary tasks is useful to have whether or not the City Councilproceeds with an improvement project in 2022.

Staff RecommendationMotion to Authorize Establishment of 2022 Street Improvement Projects

Financial Impact: $615,000 Budgeted? N/A Source Fund: MultipleNotes:

REQUEST FOR ACTIONROGERS CITY COUNCIL

Meeting Date: October 26, 2021

Agenda Item: No. 7.3

Subject: Authorizing the Backfilling Open Utility Positions

PreparedBy:

Doran Cote, Public Works Director/City Engineer

Recommended City Council ActionMotion to approve the appointment of Mike Iwanok as the Utilities Lead. Motion to approve the reassignment of Jacob Abrahamson from Park Maintenance MediumEquipment Operator to Utilities Medium Equipment Operator. Motion to authorize the backfilling of the Park Maintenance Medium Equipment Operator position.

Overview / BackgroundOn August 10, 2021, the City Council accepted the resignation of an experienced utility operatorand authorized backfilling the position with a Utility Lead Worker. That position was posted foralmost a month and the City received four applications, only one of which met the minimumqualifications. Mike Iwanok, the only internal candidate, has over 20 years of experience at the Cityin Utilities Division of Public Works. Subsequent to an interview for the position, Mike wasconditionally offered the Utility Lead Worker position, subject to City Council approval. Staffbelieves Mike is a solid candidate for the position. Mike has also been a Paid-on-call Firefighterfor the City for over 20 years. In August, 2021 the City also advertised for a Utility Heavy Equipment Operator and received eightapplications. Staff interviewed four candidates who met the minimum qualifications. Subsequentto the interviews, staff extended conditional offers to three of the candidates, all of whom turneddown the position. After some internal discussions, staff met with current Park MaintenanceMedium Equipment Operator Jake Abrahamson to find out if he would be interested in theposition. Jake was initially hired as a Utility Operator but later filled a vacant position in ParkMaintenance. Subsequent to an interview for the position, Jake was conditionally offered the UtilityMedium Equipment Operator position, subject to City Council approval. With Council approval of these appointments, staff will re-evaluate the backfilling of open positionswithin Utilities, and recommends the backfilling of a Parks Equipment Operator position at this time.

Staff RecommendationMotion to approve the appointment of Mike Iwanok as the Utilities Lead. Motion to approve the reassignment of Jacob Abrahamson from Park Maintenance MediumEquipment Operator to Utilities Medium Equipment Operator.

Motion to authorize the backfilling of the Park Maintenance Medium Equipment Operator position.

REQUEST FOR ACTIONROGERS CITY COUNCIL

Meeting Date: October 26, 2021

Agenda Item: No. 7.4

Subject: Approval of Parks and Recreation Director Position Description and Appointmentof Mike Bauer

PreparedBy:

Steve Stahmer, City Administrator

Recommended City Council ActionMove to approve the position description for Parks and Recreation Director and to appoint MikeBauer to the position.

Overview / BackgroundThe City Financial Management Plan has planned for the elevation of the Recreation Facilities Directorposition, which is currently supervised by the Public Works Director, to full department head level underthe title of Parks and Recreation Director. This reflects increased service demand and complexity asthe City grows and adds facilities and programming. The recent addition of the Activity Center andpending LOST-funded (local option sales tax) facilities have/will add to that complexity. Incumbent Recreation Facilities Director Mike Bauer has been with the City for nearly 15 years andhas been the backbone of the park and recreation function over that time. Mr. Bauer providessuperior management of the Rogers Activity Center/Ice Arena in particular, along with leadership toPark and Rec staff. Mike works closely with ISD728 and the various youth associations and hasgrown the City’s recreation offerings into what they are today. He constantly looks for opportunitiesto provide the community with popular programming/facilities. As noted, the FMP and the 2022 budget include this reclassification, which removes supervisionby the Public Works Director and adds full leadership and direction of the Parks and RecreationDepartment, along with additional technical duties (e.g., direct responsibility for budgeting andshort/long range planning, coordination of JPA agreements with ISD728, etc.). Given the timing offormer Public Works Director Seifert’s recent retirement, staff recommends implementing thereclass/promotion at this time as opposed to waiting until January. Upon approval, the Parks andRecreation Director will report directly to the City Administrator, but will continue to maintain dottedline communication with the Public Works Parks Department for maintenance purposes, etc. TheRecreation Facilities Manager position being vacated by Mr. Bauer will not be backfilled.

Staff RecommendationStaff recommends approval of the position description for Parks and Recreation Director andappointment of Mike Bauer to the position.

Financial Impact: $5,000-$6,000 Budgeted? Source Fund:

Notes:Budgeted 2022

ATTACHMENTS:DescriptionPosition Description, Parks and Recreation Director

POSITION SUMMARY The Parks and Recreation Director works under the direction of the City Administrator. Primary

responsibilities of the Parks and Recreation Director are marketing and promoting Park and

Recreation programs, park systems, and facilities, in addition to leadership functions of the Parks

and Recreation Department. This position will be responsible for maintenance and improvements

to recreation buildings, facilities (Rogers Event Center, Rogers Community Room, and the

Rogers Activity Center) grounds, parks, playgrounds, and other recreation areas and equipment

throughout the City of Rogers. The Parks and Recreation Director ensures compliance with City

Codes, Ordinances, and Resolutions that pertain to the Parks and Recreation Department. The

Parks and Recreation Director develops short and long range plans for departmental

improvements. This position will provide effective, efficient, and excellent customer service to

all City clients and the public.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the

essential functions. Essential functions listed below are intended as illustrations of the various

types of work that may be performed. The omission of specific duties does not exclude them if

the work is similar, related or a logical assignment to the position.

Schedules, coordinates, and track usage for Activity Center and all City fields and park

shelters

Staff Liaison to Park Commission, Arena Commission and Senior Commission

Oversees the processing of invoices and payments through the City Finance Department

Oversees the reconciliation and process daily deposits and gate receipts as needed for the

Activity Center and Parks and Recreation Department

Monitor start up cash and change funds and secure operations thereof

Drafts budgets for the Recreation Department, Activity Center, Senior Recreation,

Rogers Event Center, and Community Room

Develops publicity and information through brochures, news releases, and flyers

Develops good relationships with youth athletic associations’ boards, and local high

school teams

Plans, directs and oversees the complete maintenance operation and functioning of the

Activity Center, Community Room, and Event Center.

CITY OF ROGERS Job Description

Title: Parks and Recreation Director FLSA Status: Exempt

Department: Recreation Position Status: Regular Full-Time

Accountable To: City Administrator Salary Grade: 15

Supervision of Others: Yes Revision Date: October 2021

Plans and directs a maintenance program to assure that the ice and the facility housed in

the Activity Center are in optimum condition, assuring safety and enjoyment to users

Responsible to introduce programs and activities that generate revenue in excess of

expenditures at the Activity Center

Manages purchasing of materials to conform to budgetary constraints

Performs maintenance and operations functions as needed, trouble shoot mechanical

systems to limit the use outside contractors

Prepares a variety of studies, reports and related information for decision-making

purposes

Assists with the planning, organizing, and actively participates with the Park and

Recreation Advisory Commission, Arena Commission and Senior Advisory Commission

Schedules activities and supervises personnel for the Activity Center and various park

locations to provide adequate staff coverage

Contributes on a regular basis to City Council update

Interview, hire, train and supervise part-time staff at various City locations

Develops and maintains a schedule for personnel which maximizes service but

assures efficient use of resources

Effectively uses personnel to assure the safety and enjoyment of users and the proper

utilization of the facilities

Establishes procedures and policies for program registration; develops and

monitors procedures for verifying and tracking ice usage by constituents

Follows up on user concerns to assure that difficulties are kept to a minimum

Promotes interest in parks and recreation programs through publicity, joint program

brochures with various community groups

Provide content for the City website for the Parks and Recreation Department and the

various City spaces for rent.

Oversees the maintenance tasks required and necessary to keep the facilities and parks in

clean, safe, and desirable working conditions.

Informs the City Administrator and Park and Recreation Advisory Commission about all

significant matters having to do with park maintenance and maintenance of the RAC,

REC, and Community Room.

Allocates athletic fields for City programming and community use and communicates

setup requirements with park maintenance supervisor for seasonal and daily use.

Coordinates allocations for athletic fields with Joint Powers Agreements with ISD 728.

Routes field user needs and concerns to park maintenance or ISD, 728 staff, for JPA

athletic fields as needed.

COMMON PERFORMANCE STANDARDS

General

Considerable knowledge of center management (special emphasis regarding ice

arena), administrative practices, operation and customer relations Work related experience in setting priorities, directing, training, supervising

and evaluating others

Must have the ability to establish successful working relationships

Knowledge of the development and implementation of a customer relations program

Communications

Must have the ability to actively listen to others for understanding of their needs and

situations

Ability to speak and write English clearly

Must be able to assertively control conversations in order to quickly and accurately

gather pertinent information and be able to communicate this information professionally

and precisely to the proper recipient

Must be able to read and understand correspondence, memoranda and directives

Decision Making

Must act in a decisive manner using good judgment

Must be able to assess problems and situations and be able to anticipate needs and

evaluate alternatives

Must be able to effectively interpret the policies and objectives of the department

Interpersonal Relationships

Must be consistent in dealing with people

Must be sensitive to others’ problems and concerns without direct involvement

Must exclude personal biases from work performance

Must have the ability to accept criticism and/or discipline

Must have tact and diplomacy

Must strive to promote a cooperative atmosphere in the department

Must have a positive attitude

Professional Attitude

Must have commitment to the organization, willingness to take initiative, dependability,

maturity in relationships with others, and self-confidence

Must represent the organization to other agencies staff and citizens with a courteous,

helpful, accurate and business-like attitude in all telephone and personal contact

Quality of Work

Must be able to produce quality, accurate work

Must be able to detect and correct errors

Must be able to utilize work time properly and productively

Technical Knowledge

Must have knowledge of City business

Must have knowledge and ability to understand and discern legislative, local, state, and

federal regulations

WORK ENVIRONMENT

Work is generally performed in an office environment with standard office equipment and

furnishings available. Occasionally, may be required to attend off-site trainings.

PHYSICAL REQUIREMENTS

Must have the ability to read and discern visual images on a variety of media

Must have the ability to operate a personal computer and exhibit proficiency with

Microsoft Word, Excel, Outlook, Publisher and PowerPoint software

Must be able to sit and stand for long periods of time

May occasionally have to lift or move 25 pounds or more

MINIMUM REQUIREMENTS

Four year degree in Public Administration Business, Recreation, or related field

Five years of experience in a supervisory level position for a Parks and Recreation

Department

Minimum of 4 years of Ice Arena and/or Recreation Facility experience

Valid Minnesota Class D Driver’s License

REQUEST FOR ACTIONROGERS CITY COUNCIL

Meeting Date: October 26, 2021

Agenda Item: No. 7.5

Subject: Approval of Amended Chief of Police Position Description

PreparedBy:

Steve Stahmer, City Administrator

Recommended City Council ActionMove to approve amending the description for Chief of Police to reflect a salary grade of 17.5.

Overview / BackgroundAs part of the City’s recent hiring process for Public Works Director/City Engineer (assisted bysearch consultant Baker Tilly), the salary grade for this senior-level position was reviewed both forinternal consistency and with regard to the market for positions of this type. This resulted in theaddition of a “half-step” above salary grade 17 in order to attract/retain a qualified candidate. Thischange, along with the always-evolving and increasingly challenging area of law enforcement, hasled to the need to adjust the salary and point structure for the position of Police Chief. In the vast majority of cities, Police Chief is the second highest paid position (after CityAdministrator). This reflects the important and serious nature of the position and the departmentitself, and the high level of potential City/professional liability that comes with managing a policedepartment. In a review of the comparison cities used in the City’s most recent salary study, thePolice Chief is paid at a higher rate than the PW Director/Engineer in about half of those cities, andin the other half they are paid on exactly the same scale. It is very rare for the Chief to be paid at alower rate and there were no other instances of that found in our comparison/surveycities. For this reason, and in recognition of the ever-increasing importance of sound and stableleadership in the Police Department, staff recommends adjusting the position of Chief of Policefrom grade 17 to a grade 17.5 to be on par with (not above) the PW Director/City Engineerposition (still below the comparison city average). Staff views this as an important commitmenttoward maintaining consistent leadership within the Department and continuing to provide the bestlaw enforcement services to the community as possible, as we attract and retain qualifiedleadership.

Staff RecommendationStaff recommends approval to amend the description for Chief of Police to reflect a salary gradeof 17.5.

REQUEST FOR ACTIONROGERS CITY COUNCIL

Meeting Date: October 26, 2021

Agenda Item: No. 9.1

Subject: Third Quarter 2021 Financial Reports

PreparedBy:

Bridget Bruska, Finance Director

Recommended City Council ActionNo action required.

Overview / BackgroundPlease find the attached Third Quarter 2021 Financial Reports. The information is unaudited.

ATTACHMENTS:DescriptionThird Quarter Financial Reports

Page Number

Cash BalancesCash Balances Report 1Cash Balances - Chart and Graph 4

Brokered InvestmentsBrokered Investments Report 5Brokered Investments - Chart and Graph 7

Financial Reports for Budgeted FundsGeneral Fund Financial Report 8Rogers Activity Center Financial Report 9Water Utility Fund Financial Report 10Sewer Utility Fund Financial Report 11Storm Water Utility Fund Financial Report 12Liquor Fund Financial Report 13

NameFinance Director Bridget BruskaAssistant Finance Director Greta PudasAccountant Lee-Ann PettisAccounting Clerk I - Utility Billing Heather ParkerAdministrative Assistant/Accounting Clerk I - Cash Receipts/Accounts Payable/Payroll Corey Breseman

Finance DepartmentPosition

City of Rogers, MinnesotaFinancial Reports

For the Quarter Ended September 30, 2021

Table of Contents

Description

Account Number DescriptionBeginning Balance Debits Credits Ending Balance

General Fund100-000-0000-10100-0000 Cash & Investments 9,823,799.22 6,627,310.09 7,756,876.14 8,694,233.17100-000-0000-10100-4002 Cash & Invest-Warning SirenFee 87,000.00 8,800.00 0.00 95,800.00100-000-0000-10100-4006 Cash&Invest-PublBldgEnergyCons 21,999.60 0.00 0.00 21,999.60

Total General Fund 9,932,798.82 6,636,110.09 7,756,876.14 8,812,032.77

Revolving Loan200-000-0000-10100-0000 Cash & Investments 166,388.33 20,362.02 20,319.59 166,430.76

Tower & Billboard Leases201-000-0000-10100-0000 Cash & Investments 793,134.61 61,822.96 5,976.00 848,981.57

Police Forfeitures202-000-0000-10100-0000 Cash & Investments 15,576.86 0.00 0.00 15,576.86

Economic Development203-000-0000-10100-0000 Cash & Investments 125,422.16 41,298.50 41,742.50 124,978.16203-000-0000-10100-4008 Cash & Invest - Abatement 87,510.75 45,500.00 41,298.50 91,712.25203-000-0000-10100-4019 Cash & Investments 40,000.00 12,500.00 0.00 52,500.00

Total Economic 252,932.91 99,298.50 83,041.00 269,190.41

Rogers Activity Center (Arena)205-000-0000-10100-0000 Cash & Investments 563,366.46 238,801.18 231,162.15 571,005.49205-000-0000-10100-4018 Cash - RAC Sinking Fund 819,004.10 57,500.00 43,455.00 833,049.10

Total Rogers Activity 1,382,370.56 296,301.18 274,617.15 1,404,054.59

American Rescue Plan206-000-0000-10100-0000 Cash & Investments -109,842.91 713,735.81 23,479.92 580,412.98

2008B G.O. Impr Rfd Bonds328-000-0000-10100-0000 Cash & Investments 465,461.85 40,109.58 2.50 505,568.93

2015A AbatementBnds(2006 refi)330-000-0000-10100-0000 Cash & Investments 31,225.69 107,133.00 550.00 137,808.69

2011B G.O. CIP Bonds335-000-0000-10100-0000 Cash & Investments 0.00 0.00 0.00 0.00

2011C Txbl G.O. TIF Bonds336-000-0000-10100-0000 Cash & Investments 0.00 550.00 550.00 0.00

2014A G.O. Bonds (CIP&EqCert)340-000-0000-10100-0000 Cash & Investments 57,849.10 119,478.00 550.00 176,777.10

2015A GO Bnds RD Ext&Int341-000-0000-10100-0000 Cash & Investments 62,613.64 248,454.02 562.50 310,505.16

2003 G.O. TIF Bonds362-000-0000-10100-0000 Cash & Investments 0.00 550.00 550.00 0.00

Capital Improvement Projects400-000-0000-10100-0000 Cash & Investments 99,747.92 622,581.17 644,047.06 78,282.03400-000-0000-10100-4005 Cash & Invest - IT SinkingFund 79,094.60 30,000.00 0.00 109,094.60400-000-0000-10100-4010 Cash - Equipment Snkg Fund 825,278.82 50,000.00 0.00 875,278.82400-000-0000-10100-4011 Cash - Fire Stn Sinking Fund 106,607.63 7,300.00 780.27 113,127.36400-000-0000-10100-4012 Cash - Gen Govt Bldgs SnkgFund 449,047.22 37,500.00 0.00 486,547.22

City of Rogers, MinnesotaCash Balances

For the Quarter Ended September 30, 2021

Page 1

Account Number DescriptionBeginning Balance Debits Credits Ending Balance

City of Rogers, MinnesotaCash Balances

For the Quarter Ended September 30, 2021

400-000-0000-10100-5009 Cash & Invest-UMD 62,248.86 0.00 0.00 62,248.86Total Capital Improvement 1,622,025.05 747,381.17 644,827.33 1,724,578.89

Pavement Mgmt Program (PMP)401-000-0000-10100-0000 Cash & Investments 1,963,183.36 306,699.95 499,397.92 1,770,485.39

Revolving Capital402-000-0000-10100-0000 Cash & Investments 74,015.96 883,610.42 882,023.77 75,602.61402-000-0000-10100-4009 Cash - KinghornDev Trnsp&Util 15,000.00 0.00 0.00 15,000.00402-000-0000-10100-4015 Cash Unpvd Streets Snkg Fund 915,003.22 92,006.04 300,931.00 706,078.26402-000-0000-10100-4999 Cash&Inv-429 AssmtProjCloseout 303,327.88 14,198.11 22.50 317,503.49402-000-0000-10100-5000 Cash & Inv-Trnsprtn Infrastruc 3,868,781.79 352,774.44 0.00 4,221,556.23402-000-0000-10100-5002 Cash & Inv-Territorial CSAH116 47,589.69 0.00 0.00 47,589.69402-000-0000-10100-5003 Cash & Inv -KingEst FletcherLn 75,773.23 0.00 0.00 75,773.23402-000-0000-10100-5008 Cash&Inv-BrocktonMdwCSAH13144 589,703.57 0.00 0.00 589,703.57

Total Revolving Capital 5,889,195.34 1,342,589.01 1,182,977.27 6,048,807.08

Fire Department Capital Outlay403-000-0000-10100-0000 Cash & Investments 457,491.98 10,921.00 379,024.25 89,388.73

Park Dedication404-000-0000-10100-0000 Cash & Investments 2,912,896.73 355,177.79 110,702.27 3,157,372.25404-000-0000-10100-4016 Cash - Parks Sinking Fund 492,344.86 50,000.00 4,800.00 537,544.86

Total Park Dedication 3,405,241.59 405,177.79 115,502.27 3,694,917.11

Water Trunk405-000-0000-10100-0000 Cash & Investments 1,305,346.79 87,487.06 621.50 1,392,212.35

Sewer Trunk406-000-0000-10100-0000 Cash & Investments 1,833,805.20 88,471.03 342.65 1,921,933.58

WAC407-000-0000-10100-0000 Cash & Investments 8,448,655.98 335,202.43 97,615.84 8,686,242.57

RSAC408-000-0000-10100-0000 Cash & Investments 9,488,575.56 283,651.92 250,887.22 9,521,340.26

2019 Local Option Sales Tax410-000-0000-10100-0000 Cash & Investments 1,939,370.65 276,683.04 132,003.42 2,084,050.27

Trail Dedication427-000-0000-10100-0000 Cash & Investments 553,397.34 33,750.00 4,734.11 582,413.23427-000-0000-10100-4017 Cash - Trail Sinking Fund 542,256.08 62,500.00 0.00 604,756.08

Total Trail Dedication 1,095,653.42 96,250.00 4,734.11 1,187,169.31

Rogers Drive Realignment432-000-0000-10100-0000 Cash & Investments 874,140.29 0.00 0.00 874,140.29

Storm Sewer Trunk438-000-0000-10100-0000 Cash & Investments 994,353.23 16,850.45 0.00 1,011,203.68438-000-0000-10100-5010 Cash&Invest129th AveWetlndPipe 138,809.54 0.00 0.00 138,809.54

Total Storm Sewer Trunk 1,133,162.77 16,850.45 0.00 1,150,013.22

Brcktn Area Ind Pk 8113446-000-0000-10100-0000 Cash & Investments 150,300.76 0.00 0.00 150,300.76

150,300.76 0.00 0.00 150,300.76

Page 2

Account Number DescriptionBeginning Balance Debits Credits Ending Balance

City of Rogers, MinnesotaCash Balances

For the Quarter Ended September 30, 2021

Lennar Laurel Creek447-000-0000-10100-0000 Cash & Investments 388,080.46 0.00 68,150.25 319,930.21

2021 Street Improvement Proj.448-000-0000-10100-0000 Cash & Investments 2,935,065.87 0.00 2,497,366.25 437,699.62

TIF #1 CBD Redevelopment450-000-0000-10100-0000 Cash & Investments 756,290.14 7.79 6,621.13 749,676.80

TIF #12 202 Housing458-000-0000-10100-0000 Cash & Investments 111,519.36 16,004.66 797.50 126,726.52

TIF #13 Rogers Plaza459-000-0000-10100-0000 Cash & Investments 16,594.49 0.00 0.00 16,594.49

TIF #14 Sand Senior Housing460-000-0000-10100-0000 Cash & Investments 443,767.83 67,794.98 1052.50 510,510.31

TIF #15 Wellstead Housing461-000-0000-10100-0000 Cash & Investments 84,797.11 138,310.26 106,373.56 116,733.81

TIF #16 Graco462-000-0000-10100-0000 Cash & Investments 25,043.96 220,561.44 199,827.92 45,777.48

Water601-000-0000-10100-0000 Cash & Investments 4,993,584.14 685,821.78 486,099.41 5,193,306.51

Sewer602-000-0000-10100-0000 Cash & Investments 2,192,873.38 328,506.83 393,248.31 2,128,131.90

Storm Sewer603-000-0000-10100-0000 Cash & Investments 2,305,125.41 162,293.33 81,595.17 2,385,823.57

Municipal Liquor609-000-0000-10100-0000 Cash & Investments 994,004.00 1,315,613.91 1,169,626.78 1,139,991.13

Investment Control999-000-0000-10100-0000 Cash & Investments -591,341.53 283,743.26 185,447.41 -493,045.68

Asset Total 67,312,062.82 15,558,828.25 16,670,114.77 66,200,776.30

Page 3

8,318,987 13%

3,284,647 5%

1,130,660 2%

42,619,229 64%

10,847,253 16%

Ending Cash Balance

General Fund Special Revenue Debt Capital Projects Enterprise

19,094,218

36,304,486

3,559,398

1,130,660

6,112,014

-

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

35,000,000

40,000,000

Cash by Classification

Unassigned Committed for Other Capital Reserves Restricted for Debt Service Restricted for Capital Projects

Page 4

Purchase Maturity 9/30/2021Type Location Broker FDIC CUSIP Date Date Rate Market Value

MM First Am Govt Ob Fd Cl X MCM N/A 31846V336 N/A N/A 213,378.90 MM First Am Govt Ob Fd Cl X MCM2 N/A 31846V336 N/A N/A 1,562,548.45

Total Money Market Accounts 1,775,927.35

4M 4M Plus PMA N/A Portfolio N/A N/A 0.050% 1,261,051.07 4M 4M PMA N/A Portfolio N/A N/A 0.020% 11,168.73 4M Term Series PMA N/A Portfolio N/A N/A 1,000,000.00

Total 4M Fund 2,272,219.80

4M 4M Term Series (LTD) PMA N/A Portfolio 09/16/21 09/16/22 0.100% 1,498,950.73 Total Collateralized Bank Deposits 1,498,950.73

MUNI Annapolis MD Txbl MCM N/A 0357712T0 12/19/19 08/01/24 3.000% 1,076,003.50 MUNI California St Txbl MCM N/A 13063DMA3 12/16/19 04/01/26 2.650% 252,686.10 MUNI Chartiers Valley PA School District Taxable MCM N/A 161398KC5 07/28/21 10/15/26 0.950% 129,251.20 MUNI Connecticut St Txbl MCM N/A 20772KAH2 12/16/19 01/15/26 3.310% 163,561.50 MUNI Evesham Twp NJ Taxable GO Imp. 2020 MCM N/A 300471QR3 09/02/21 05/01/27 1.150% 347,517.00 MUNI Lakota Ohio Loc School Dist Butler Cnty MCM N/A 51280UDJ3 07/28/21 12/01/26 0.940% 141,436.10 MUNI Lavalette, NJ GO Imp Taxable Ref Bonds 2021 MCM N/A 519390GH5 09/02/21 12/01/27 1.250% 266,203.80 MUNI Lyndhurst MCM N/A 551324JHO 08/05/21 08/15/23 0.178% 150,382.50 MUNI San Jose Evergreen CA Community College Taxab MCM N/A 798189RX6 07/28/21 09/01/25 0.600% 650,929.50

MUNI Velasco Drainage District MCM N/A 922561LR4 08/24/21 06/30/26 0.630% 224,008.20 MUNI Winchester VA Taxable GO Pub MCM N/A 973126VA0 07/28/21 08/01/25 0.640% 99,648.00 MUNI Ft. Bend CO MCM N/A 34683TCD9 08/19/21 09/01/23 0.250% 380,912.40 MUNI Ft. Bend CO MCM N/A 34683TCF4 08/19/21 09/01/25 0.600% 435,021.40 MUNI New York, New York GO Bond 2022 Non-Taxable PMA N/A 64966QWV8 09/13/21 08/01/25 0.600% 747,360.00

Total Municipal Bonds 5,064,921.20

AGY F H L M C M T N MCM N/A 3134GWCV6 07/21/20 07/21/27 1.000% 989,570.00

AGY F N M A MCM N/A 3135G05X7 01/21/21 08/25/25 0.375% 1,477,020.00 AGY F N M A MCM N/A 3135G06G3 02/04/21 11/07/25 0.500% 493,525.00 AGY F N M A MCM N/A 3136G46H1 10/29/20 10/29/27 0.850% 883,008.00 AGY F H L M C M T N MCM N/A 3135GA5N7 11/19/20 05/30/28 1.000% 1,962,500.00 AGY F F C B DEB MCM N/A 3133ELS70 07/17/20 07/08/24 0.350% 910,900.80 AGY F F C B DEB MCM N/A 3133ELY32 07/22/20 07/22/26 0.550% 981,010.00 AGY F F C B DEB MCM N/A 3133EMAC6 09/23/20 09/21/27 0.750% 1,468,545.00 AGY F F C B DEB MCM N/A 3133EMJW3 12/09/20 12/09/27 0.860% 1,470,930.00 AGY F F C B DEB MCM N/A 3133EL4D3 08/26/20 08/19/27 0.900% 984,900.00 AGY F F C B DEB MCM N/A 3133EK6L5 11/12/19 11/12/24 1.790% 1,001,740.00 AGY F F C B MCM N/A 3133EKFM3 04/08/19 04/08/26 2.820% 1,014,380.00 AGY F H L B MCM N/A 3130AKPQ3 01/28/21 01/08/26 0.580% 742,867.50 AGY F H L B DEB MCM N/A 3130ALRM8 03/23/21 11/29/24 0.600% 749,415.00 AGY F H L B DEB MCM N/A 3130ALFF6 02/18/21 12/10/25 0.650% 993,570.00 AGY F H L B DEB MCM N/A 3130AKLK0 12/31/20 12/30/27 0.800% 830,288.50 AGY F H L B DEB MCM N/A 3130AJW21 08/04/20 06/11/27 0.875% 1,470,660.00 AGY F H L B DEB MCM N/A 3130AJLR8 07/09/20 06/11/27 0.875% 739,560.00 AGY F H L B DEB MCM N/A 3130AKHM1 12/09/20 11/30/27 0.875% 1,471,425.00 AGY F H L B DEB MCM N/A 3130AK5Y8 09/23/20 09/21/28 0.970% 976,100.00 AGY F F C B DEB MCM N/A 3130AKLU8 12/30/20 01/08/29 1.000% 1,461,360.00 AGY F H L B MCM N/A 3130AKNU6 01/28/21 07/28/28 1.000% 734,625.00 AGY F H L B MCM N/A 3130AJ3V9 02/13/20 02/10/27 1.900% 1,263,646.80

Total U.S. Government Agencies 25,071,546.60

CD Discover Bank Greenwood DE PMA 5649 254672V39 12/07/16 12/07/21 2.100% 247,932.67

City of RogersBrokered Investments

As of September 30, 2021

Page 5

Purchase Maturity 9/30/2021Type Location Broker FDIC CUSIP Date Date Rate Market Value

City of RogersBrokered Investments

As of September 30, 2021

CD Wells Fargo Bk Sioux Falls SD PMA 3511 949763DJ2 12/14/16 12/14/21 2.100% 250,023.39 CD Hanmi Bk Los Angeles PMA 24170 410493EN6 08/16/19 02/16/22 1.900% 250,692.70 CD Sallie Mae Bk Salt Lake City UT PMA 58177 795450ZW8 03/22/17 03/22/22 2.350% 247,647.71 CD BMW Bk North Amer Salt Lake City UT PMA 35141 05580AHB3 03/24/17 03/24/22 2.250% 247,559.27 CD American Express Centurion Bk PMA 27471 02587DN38 04/05/17 04/05/22 2.450% 247,960.09 CD American Express Bank, FSB PMA 35328 02587CEM8 05/03/17 05/03/22 2.350% 248,292.06 CD EagleBank Bethesda MD PMA 34742 27002YEP7 05/24/19 05/24/22 2.450% 252,832.61 CD Ally Bank Sandy UT PMA 57803 02007GKL6 07/10/19 06/27/22 2.250% 248,974.15 CD Athol Savings Bank PMA 90146 047539AN1 06/10/19 06/10/24 2.000% 252,964.08 CD Cit Bk Natl Assn Pasadena CA PMA 58978 12556LBB1 08/23/19 08/23/22 1.950% 251,152.56 CD First St Bk DeQueen Ark PMA 21805 336460CT5 07/31/19 08/31/22 2.000% 253,358.50 CD Cross River Bank PMA 58410 227563BE2 10/25/19 10/25/22 1.900% 251,685.10 CD Western Alliance Bank - Torrey Pines Bank PMA 57512 N/A 09/09/21 11/15/22 0.254% 249,200.00 CD Lakeside Bk Chicago IL PMA 19573 51210SQP5 05/30/19 05/30/23 2.500% 258,216.74 CD Capital One Natl Assn McLean VA PMA 4297 14042RLV1 05/30/19 05/30/23 2.550% 255,304.70 CD Comenity Cap Bk Salk Lake City UT PMA 57570 20033AW93 05/31/19 05/31/23 2.600% 258,628.58 CD Greenstate C.U. PMA 60269 N/A 09/09/21 07/17/23 0.280% 248,700.00 CD National Coop Bk NA PMA 32612 635573AK4 10/30/18 10/30/23 3.450% 260,635.41 CD Barclay's Bk Del PMA 57203 06740KMU8 11/07/18 11/07/23 3.450% 260,684.65 CD Morgan Stanley Private Bk PMA 34221 61760ARS0 11/08/18 11/08/23 3.550% 260,840.48 CD Morgan Stanley Bk PMA 32992 61690UAZ3 11/08/18 11/08/23 3.550% 261,214.84 CD Bank Hapoalim B M New York PMA 33686 06251AV80 01/23/19 01/23/24 3.200% 260,503.36 CD First & Farmers Bk Portland North (First State Bank PMA 16082 31860PAL2 05/30/19 05/30/24 2.400% 261,177.84 CD Medallion Bk Utah PMA 57449 58404DEG2 06/10/19 06/10/24 2.500% 258,739.85 CD Legacy Bk Colwich Kans PMA 17676 524661CB9 06/19/19 06/19/24 2.400% 261,296.62 CD Merrick Bk South Jordan UT PMA 34519 59013KBV7 07/31/19 07/31/24 2.200% 260,184.08 CD CF Bank Fairlawn OH PMA 28263 15721UDB2 08/19/19 08/19/24 1.850% 257,778.74 CD Caldwell Bk & Tr Co Columbia PMA 11785 128829AF5 08/23/19 08/23/24 1.900% 256,087.13 CD Washington Fed Bk NA Seattle PMA 28088 938828BN9 08/28/19 08/28/24 1.950% 258,521.01 CD Preferred Bk Los Angeles PMA 33539 740367HS9 08/30/19 08/30/24 1.850% 257,816.34 CD Community Bank CD MCM 31272 203522AT4 12/16/19 11/08/24 1.650% 252,448.00 CD Evergreen Bank CD MCM 35230 300185JA4 12/20/19 06/20/23 1.650% 250,713.40 CD Flagstar Bk FSB Troy Mich MCM 32541 33847E4U8 07/30/21 01/30/23 0.250% 245,186.20 CD Goldman Sachs Bk USA MCM 33124 38149MXK4 07/28/21 07/28/26 1.000% 149,817.00 CD Goldman Sachs Bk USA New York MCM 33124 38149MXU2 08/11/21 08/04/26 1.000% 95,190.00 CD Live Oak Bkg Co Wilmington NC MCM 58665 538036RQ9 07/28/21 10/30/23 0.250% 244,301.75 CD State Bk India New York NY MCM 33682 856285XA4 09/02/21 08/30/24 0.650% 245,171.50 CD Synchrony Bk Retail MCM 27314 87164WA65 09/03/21 09/05/23 0.250% 245,088.20 CD Toyota FINL Savings Bk Hend NV MCM 57542 89235MLK5 09/02/21 09/03/24 0.600% 244,794.20 CD UBS Bk USA Salt Lake City UT MCM 57565 90348JS84 09/09/21 09/09/24 0.650% 245,117.60 CD UBS Bk USA Salt Lake City UT MCM 57565 90348JR93 08/11/21 08/11/26 0.950% 244,857.90 CD Beal Bank Plano Texas MCM2 32574 07371AKF9 07/14/21 07/13/22 0.050% 247,940.48 CD Beal Bank USA MCM2 57833 07371CNZ8 07/14/21 07/13/22 0.070% 247,987.60 CD EnerBank USA MCM2 57293 29278TSM3 07/14/21 01/14/22 0.050% 247,962.80 CD FNB Bank Inc. MCM2 6794 30257JAU9 07/19/21 07/19/22 0.050% 247,942.96 CD Industrial and Commerical Bank of China (USA) MCM2 24387 45581ECM1 07/22/21 11/22/21 0.050% 247,982.64 CD Mizrahi Tefahot Bank, Ltd MCM2 33661 60685BKL4 07/12/21 01/12/22 0.050% 247,965.28 CD Mountian Commerce BA MCM2 4931 62400PJH4 07/21/21 07/21/22 0.070% 247,980.16 CD Nano Banc MCM2 58590 63008MAK7 07/23/21 07/21/22 0.040% 247,920.64 CD Safra National Bank Of New York MCM2 26876 78658RFA4 07/20/21 07/19/22 0.050% 247,942.96 CD State Bk India Chi MCM2 33664 856283T71 07/28/21 01/28/22 0.100% 248,000.00 CD 1st Financial Bank USA Dakota Dunes MCM2 1673 32022RPV3 07/12/21 04/12/22 0.050% 247,940.48

Total Certificates of Deposit 13,086,857.01

TOTAL INVESTMENTS 48,770,422.69

Page 6

77,221,866

20,287,058 17,462,275

-

10,000,000

20,000,000

30,000,000

40,000,000

50,000,000

60,000,000

70,000,000

80,000,000

90,000,000

Cash and Investments by Maturity Date

Less Than One Year One to Five Years Five to Ten Years

1,775,927 4%

3,771,171 8%

13,086,857 27%

25,071,547 51%

5,064,921 10%

Investment by Type

Money Market 4M CD Agency MUNI

51.39  51.67  51.65  48.77 

 (4,000,000)

 (2,000,000)

 ‐

 2,000,000

 4,000,000

 6,000,000

 8,000,000

 47

 48

 48

 49

 49

 50

 50

 51

 51

 52

 52

June July August September

Millions

Change in Market Value

Investments Change In Market Value

Page 7

Unaudited2020

Approved Budget 2021

YTD September 2021 Variance

% Collected or Expended

RevenueTaxes 6,732,852$ 7,012,162$ 3,634,297$ (3,377,865)$ 51.83% (1)Licenses & Permits 1,338,129 992,893 1,319,031 326,138 132.85% (2)Intergovernmental 1,555,629 598,105 282,358 (315,747) 47.21% (3)Charges for Services 801,737 863,899 1,066,881 202,982 123.50% (4)Fines & Forfeits 52,323 80,000 60,516 (19,484) 75.64%Interest Earnings 179,080 70,000 38,685 (31,315) 55.26% (5)Miscellaneous 566,375 259,073 239,363 (19,710) 92.39% (6)

Total Revenues 11,226,125 9,876,132 6,641,131 (3,235,002)

ExpendituresGeneral Government 3,162,883 2,328,354 1,874,875 (453,479) 80.52%Public Safety 4,781,195 5,163,757 3,422,920 (1,740,837) 66.29%Public Works 1,428,178 1,620,476 985,627 (634,849) 60.82% (7)Culture & Recreation 851,957 1,042,669 688,726 (353,943) 66.05%

Total Expenditures 10,224,212 10,155,256 6,972,147 (3,183,109)

Excess (Deficiency) or Revenues Over (Under) Expenditures 1,001,913 (279,124) (331,017) (51,893)

Other Financing Sources (Uses)Operating Transfers In 227,480 227,480 - (227,480) 0.00% (8)Operating Transfers Out (893,850) - - - N/A

Total Other Financing Sources (Uses) (666,370) 227,480 - (227,480)

Net Change in Fund Balances 335,543$ (51,644)$ (331,017)$ (279,373)$

As of September 30, 2021, revenues and expenditures are expected to be at 75% of budgeted amounts. Variances greater or less than 10% from expected amounts are detailed below:

(1) Tax collections do not occur evenly throughout the year. The first half tax settlement is received in May and June. The second half settlement is received in December.

(2) Some licenses (alcohol, tobacco, and billboard) are fully collected in the beginning of the year. In addition, the number of building permitsissued at this point in the year exceeds the budgeted amount. Specifically, the City issued large mechanical and plumbing permits for the Commerce Boulevard Apartments and a large mechnical permit for the High School addition and rennovations. The City also issueda large commercial building permit to R Social and a commerical new construction permit for a warehouse on Northdale Blvd.

(3) Fire and Police State Aid make up approximately 50 percent of budgeted Intergovernmental revenues in the General Fund. Historically, the grants have been received in late September, or early October. MSA Maintenance accounts for the next largest portion and is fifty percent received. Variances from budget are as expected as of this point in the year.

(4) Fire protection services are fully billed at the beginning of the year. The Laurel Creek 6th Development, Rachel WJD II 4th Addition, and Skye Meadows fees were also paid which has put us ahead of budget expectations at this point in the year.

(5) Interest income is allocated twice throughout the year based on average cash balances (in June and December).(6) Refunds and reimbursements are budgeted for staff time spent on private development projects.

Private development reconciliations are completed periodically throughout the year and have been completed through Augutst 2021.(7) Supplies expenses are tracking slightly behind, fuel and lubricants are not allocated until year-end, street repairs and maintenance costs

completed, and budgeted equipment not yet purchased.(8) Operating transfers are made at year end.

City of Rogers, MinnesotaGeneral Fund Financial Report

For the Quarter Ended September 30, 2021

Page 8

Unaudited2020

Approved Budget 2021

YTD September 2021 Variance

% Collected or Expended

RevenueTaxes 262,624$ 260,734$ 130,367$ (130,367)$ 50.00% (1)Intergovernmental 20,313 - - - N/ACharges for Services 401,920 491,100 287,110 (203,990) 58.46% (2)Interest Earnings 16,447 4,000 5,685 1,685 142.13% (3)Miscellaneous 219,036 179,400 156,543 (22,857) 87.26% (4)

Total Revenues 920,340 935,234 579,706 (355,528)

Expenditures Personal Services 262,441 302,828 209,917 (92,911) 69.32%Supplies 42,603 75,000 46,448 (28,552) 61.93% (5)Other Services & Charges 310,976 236,331 185,858 (50,473) 78.64%Capital Outlay 34,280 33,660 64,853 31,193 192.67% (6)

Total Expenditures 650,300 647,819 507,077 (140,742)

Excess (Deficiency) or Revenues Over (Under) Expenditures 270,041 287,415 72,629 (214,786)

Other Financing Sources (Uses)Operating Transfers Out (2,480) (2,480) - 2,480 0.00% (7)

Net Change in Fund Balances 267,561$ 284,935$ 72,629$ (212,306)$

As of September 30, 2021, revenues and expenditures are expected to be at 75% of budgeted amounts. Variances greater or less than 10% from expected amounts are detailed below:

(1) Tax collections do not occur evenly throughout the year. The first half tax settlement is typically received in May and June. The second half settlement is received in December.

(2) Ice rentals totalling approximately 50 percent of budget have been received as of September 30, but concessions, activity room rent, and recreation programming are less due to greater activity in winter months, as well as early 2021 Covid-19 related closures.

(3) Interest is allocated in June and December based on average cash balance.(4) Annual commitments from youth organizations were received for $65,000. In addition, solar revenues are higher in the summer months.(5) Supplies expenses are tracking slightly behind, largely driven by a decrease in concessions and activity room rent resulting in less

demand for food.(6) Equipment repairs and replacement are sporadic. Replacement of the activity room carpet, the RAC water heater and the melt coil

replacement (emergency expenses) have caused expenses to track higher than expected.(7) Operating transfers are made at year end.

City of Rogers, MinnesotaRogers Activity Center (RAC) Financial Report

For the Quarter Ended September 30, 2021

Page 9

Unaudited2020

Approved Budget 2021

YTD September 2021 Variance

% Collected or Expended

Operating RevenuesCharges for Services 1,442,635$ 1,250,900$ 1,132,057$ (118,843)$ 90.50% (1) Miscellaneous 61,984 53,000 38,210 (14,790) 72.09%

Total Operating Revenues 1,504,619 1,303,900 1,170,267 (133,633)

Operating Expenses Personal Services 498,336 454,666 314,925 (139,741) 69.27%Supplies 211,558 179,350 141,906 (37,444) 79.12%Other Services & Charges 577,373 543,050 543,866 816 100.15% (2)Depreciation 546,867 550,000 - (550,000) 0.00% (3)

Total Expenditures 1,834,133 1,727,066 1,000,698 (726,369)

Operating Income (Loss) (329,514) (423,166) 169,569 592,735

Nonoperating Revenues (Expenses)Income on Investments 110,347 65,000 21,952 (43,048) 33.77% (4)Interest Expense (23,347) (20,895) (78,513) (57,618) 375.75% (5)

Total Nonoperating Revenues(Expenses) 87,000 44,105 (56,560) (100,665)

Income (Loss) Before Contributions and Transfers (242,514) (379,061) 113,009 492,070

Contributions from Developers 115,449 - - - N/AContributions from Other Funds 107,236 750,000 - (750,000) 0.00% (3)Transfers In 133,095 135,420 10,210 (125,210) 7.54% (6)Transfers Out (150,000) - (4,005,800) (4,005,800) N/A (7)

Change in Net Position (36,734)$ 506,359$ (3,882,581)$ (4,388,940)$

As of September 30, 2021, revenues and expenditures are expected to be at 75% of budgeted amounts. Variances greater or less than 10% from expected amounts are detailed below:

(1) The bulk of water usage occurs during the summer months due to irrigation. Utility billing is one to two months behind actual usageand is tracking ahead due to the dry summer.

(2) Equipment repairs and replacement are sporadic. Replacement of the gate valve and bolts were substantially higherthan expected due to valves needing repair during the course of the 2021 Street Improvement Projects.

(3) Capital related items are adjusted at year end when capital asset activity is recorded for the audit.(4) Interest income is allocated twice throughout the year based on average cash balances (in June and December).(5) Interest expense related to the payment of debt is paid twice per year. Fiscal agent fees related to the issuance of the

2021A Water Revenue Bonds were incurred upon sale of the bonds.(6) Transfers in are for debt payments, which are made twice throughout the year (in June and December)(7) Unbudgeted transfer for the water utility portion of 2020 South Pointe pavement management project; part of approved project funding.

2021A Water Revenue Bonds proceeds were transferred to fund 405 to pay for project costs.

City of Rogers, MinnesotaWater Utility Fund Financial Report

For the Quarter Ended September 30, 2021

Page 10

Unaudited2020

Approved Budget 2021

YTD September 2021 Variance

% Collected or Expended

Operating RevenuesCharges for Services 1,165,389$ 1,166,020$ 953,882$ (212,138)$ 81.81%Miscellaneous 963 4,500 555 (3,945) 12.33% (1)

Total Operating Revenues 1,166,352 1,170,520 954,437 (216,083)

Operating Expenses Personal Services 496,334 452,750 317,806 (134,944) 70.19%Supplies 24,932 42,100 16,123 (25,977) 38.30% (2)Other Services & Charges 1,099,057 1,100,983 854,265 (246,718) 77.59%Depreciation 299,208 314,000 - (314,000) 0.00% (3)

Total Expenditures 1,919,530 1,909,833 1,188,195 (721,638)

Operating Income (Loss) (753,178) (739,313) (233,758) 505,555

Nonoperating Revenues (Expenses)Income on Investments 49,419 30,000 9,959 (20,041) 33.20% (4)

Income (Loss) Before Contributions

and Transfers (703,759) (709,313) (223,800) 485,513

Contributions from Developers 55,100 - - - N/AContributions from Other Funds 64,994 505,000 - (505,000) 0.00% (3)Transfers In 450,000 250,000 - (250,000) 0.00% (5)Transfers Out (150,000) - (8,700) (8,700) N/A (6)

Change in Net Position (283,665)$ 45,687$ (232,500)$ (278,187)$

As of September 30, 2021, revenues and expenditures are expected to be at 75% of budgeted amounts. Variances greater or less than 10% from expected amounts are detailed below:

(1) Miscellanoue revenue is budgeted for refunds and reimbursements of which only a small amount has been received to date.(2) The purchase of tools and equipment is sporatic, and fuel is allocated at year end.(3) Capital related items are adjusted at year end when capital asset activity is recorded for the audit.(4) Interest income is allocated twice throughout the year based on average cash balances (in June and December).(5) Budgeted transfer in for rate softening will be made at year end.(6) Unbudgeted transfer for the sewer utility portion of 2020 South Pointe pavement management project; part of approved project funding.

City of Rogers, MinnesotaSewer Utility Fund Financial Report

For the Quarter Ended September 30, 2021

Page 11

Unaudited2020

Approved Budget 2021

YTD September 2021 Variance

% Collected or Expended

Operating RevenuesCharges for Services 659,613$ 655,700$ 499,638$ (156,062)$ 76.20%Miscellaneous 39,981 5,000 4,438 (562) 88.76% (1)

Total Operating Revenues 699,594 660,700 504,076 (156,624)

Operating Expenses Personal Services 303,978 268,124 193,601 (74,523) 72.21%Supplies 19,658 23,500 7,893 (15,607) 33.59% (2)Other Services & Charges 218,246 236,850 67,129 (169,721) 28.34% (2)Depreciation 195,890 205,000 - (205,000) 0.00% (3)

Total Expenditures 737,772 733,474 268,624 (464,850)

Operating Income (Loss) (38,179) (72,774) 235,453 308,227

Nonoperating Revenues (Expenses)Income on Investments 47,478 20,000 9,707 (10,293) 48.53% (4)

Income (Loss) Before Contributions

and Transfers 9,299 (52,774) 245,160 297,934

Contributions from Developers 43,793 - - - N/AContributions from Other Funds 5,742 150,000 - (150,000) 0.00% (3)Transfers Out (30,000) - (10,700) (10,700) N/A (5)

Change in Net Position 28,834$ 97,226$ 234,460$ 137,234$

As of September 30, 2021, revenues and expenditures are expected to be at 75% of budgeted amounts. Variances greater or less than 10% from expected amounts are detailed below:

(1) Miscellanoues revenue is budgeted for refunds and reimbursements and are on track to be comparable to budgeted amounts at year end.(2) Minimal operating expenses purchased year-to-date. Storm water work is generally completed in warmer months with few

projects started or complete as of September 30.(3) Capital related items are adjusted at year end when capital asset activity is recorded for the audit.(4) Interest income is allocated twice throughout the year based on average cash balances (in June and December).(5) Unbudgeted transfer for the storm water utility portion of 2020 South Pointe pavement management project; part of approved project funding.

City of Rogers, MinnesotaStorm Water Utility Fund Financial Report

For the Quarter Ended September 30, 2021

Page 12

Unaudited2020

Approved Budget 2021

YTD September 2021 Variance

% Collected or Expended

Rogers Wines and Spirits (RWAS)Operating Revenues

Sales 4,359,951$ 3,489,000$ 2,853,326$ (635,674)$ 81.78%Cost of Sales (2,983,987) (2,470,000) (2,042,762) 427,238 82.70%

Gross Profit 1,375,963 1,019,000 810,564 (208,436)

Operating Expenses Personal Services 588,682 417,654 313,163 (104,491) 74.98%Supplies 9,051 10,300 12,501 2,201 121.37% (1) Other Services & Charges 202,950 168,165 167,533 (632) 99.62% (2) Depreciation 29,201 27,000 - (27,000) 0.00% (3)

Total Expenditures 829,884 623,119 493,196 (129,923)

Operating Income (Loss) - RWAS 546,080 395,881 317,368 (78,513)

Municipal Bar (Muni)Operating Revenues

Sales 87,006 437,700 113,965 (323,735) 26.04% (4) Cost of Sales (35,318) (132,000) (51,968) 80,032 39.37% (4)

Gross Profit 51,687 305,700 61,996 (243,704)

Operating Expenses Personal Services 70,931 192,220 120,631 (71,589) 62.76% (4) Supplies 4,182 11,400 4,761 (6,639) 41.76% (4) Other Services & Charges 65,884 89,660 77,079 (12,581) 85.97% (5) Depreciation 7,077 5,500 - (5,500) 0.00% (3)

Total Expenditures 148,074 298,780 202,471 (96,309)

Operating Income (Loss) - Muni (96,387) 6,920 (140,474) (147,394)

Nonoperating Revenues (Expenses)Income on Investments 2,388 2,000 2,139 139 106.94% (6) Gain (loss) on Sale (481) - (903) (903) N/A (7) Other Income 37,579 33,500 25,812 (7,688) 77.05%

Total Nonoperating Revenues(Expenses) 39,486 35,500 27,047 (8,453)

Income (Loss) Before Contributions and Transfers 489,180 438,301 203,941 (234,360)

Transfers Out (302,579) (313,000) (921) 312,079 0.29% (8)

Change in Net Position 186,600$ 125,301$ 203,020$ 77,719$

As of September 30, 2021, revenues and expenditures are expected to be at 75% of budgeted amounts. Variances greater or less than 10% from expected amounts are detailed below:

(1) Steel shelving was purchased for the backroom, cooler areas and office chairs at RWAS, and computer replacements were more than anticipated.(2) The audit and Target property share ageement are paid early in the year. Council also approved an upgrade to the ECRS software for

credit card processing, pedestrian ramps, domes, and curbs, and a sponsorship of the Event Center Beverage Center.(3) Depreciation is adjusted at year end when capital asset activity is recorded for the audit.(4) The Muni was not open until May of 2021.(5) Repairs at the Muni were unbudgeted and necesesary to reopen in May.(6) The Liquor Fund has its own checking account. Interest earned is only on that account and then the liquor fund pays interest on the

interfund loan balance to the General Fund.(7) Loss is due to spoilage prior to reopening.(8) Operating transfer to the General Fund made at year end. Pull tab transfers are made monthly; however, the Muni reopened in June.

City of Rogers, MinnesotaLiquor Fund Financial Report

For the Quarter Ended September 30, 2021

Page 13