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Agenda
Ordinary Meeting of Council
Thursday 23 May 2019 at 7:00pm
Queenscliff Town Hall 50 Learmonth Street, Queenscliff
Distribution
Councillors Cr Bob Merriman
Cr Boyce Pizzey
Cr Ross Ebbels
Cr Tony Francis
Cr Susan Salter
Officers Lenny Jenner - Chief Executive Officer
Phillip Carruthers - General Manager Organisational Performance & Community Services
Johann Rajaratnam – General Manager Planning & Infrastructure
In accordance with the Borough of Queenscliffe Local Law No 1, 2010, the information contained within this Agenda is for the confidential and privileged use of Councillors until at least 48 hours prior to this meeting.
THIS MATERIAL DOES NOT NECESSARILY REFLECT THE VIEWS OF COUNCIL
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 2 of 31
Council Vision Inspired by the Borough’s Latin motto, ‘Statio Tutissima Nautis’, that translates as “the safest anchorage for seafarers”, our vision for the future is that:
The Borough remains a safe haven defined by its unique heritage, rich culture and significant natural environment. It is a special and restorative place for an involved and caring community and our visitors.
Council acknowledges the traditional owners of this land, the Wadda Warrung people, one of some 25 clans that form part of the Kulin nation. We pay respect to their past and present Elders and their emerging leaders, and extend this respect to all Aboriginal and Torres Strait Islander peoples
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 3 of 31
1. OPENING OF MEETING ..................................................................................................... 5
2. PRESENT & APOLOGIES .................................................................................................... 5
3. PECUNIARY INTEREST & CONFLICT OF INTEREST DISCLOSURES ......................................... 5
4. LEAVE OF ABSENCE OF COUNCILLOR ................................................................................ 5
5. PUBLIC QUESTION TIME ................................................................................................... 6
5.1 Public Questions Status Update ............................................................................ 6
5.2 Public Questions .................................................................................................. 6
6. CONFIRMATION OF COUNCIL MEETING MINUTES ............................................................. 6
6.1 Ordinary Meeting of Council – 24 April 2019 ......................................................... 6
7. RECORD OF ASSEMBLY OF COUNCILLORS ......................................................................... 6
8. MOTION ON NOTICE ........................................................................................................ 7
8.1 Motion on Notice Status Update .......................................................................... 7
8.2 Motion on Notice ................................................................................................. 7
9. PETITIONS AND JOINT LETTERS......................................................................................... 7
10. FUNCTIONS ATTENDED .................................................................................................... 8
11. COMMUNITY WELLBEING ................................................................................................ 9
12. LOCAL ECONOMY ............................................................................................................. 9
13. ENVIRONMENTAL SUSTAINABILITY .................................................................................. 9
14. PLANNING & HERITAGE .................................................................................................. 10
14.1 Planning Permit Activity Report .......................................................................... 10
15. GOVERNANCE & PERFORMANCE .................................................................................... 16
16. AUTHORISATION OF SIGNING & SEALING OF DOCUMENTS ............................................. 17
16.1 Use of Council Seal - Contract 2019/01 – Widening of Bowen Road, Point Lonsdale Road .................................................................................................................. 17
17. QUESTIONS WITHOUT NOTICE ....................................................................................... 17
17.1 Questions Without Notice Status Update ........................................................... 17
17.2 Questions Without Notice .................................................................................. 17
18. LIST OF COUNCIL MEETINGS ........................................................................................... 17
19. CONFIDENTIAL ITEMS ..................................................................................................... 18
19.1 Confirmation of 24 April 2019 Confidential Minutes ........................................... 18
19.2 Community Grants Reference Group Expression of Interest ................................ 18
19.3 Queenscliffe Economic Development Advisory Committee ................................. 18
20. RATIFICATION OF CONFIDENTIAL ITEMS ......................................................................... 18
21. CLOSE OF MEETING ........................................................................................................ 18
ADJUNCT TO 7 - RECORD OF ASSEMBLY OF COUNCILLORS ...................................................... 19
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 4 of 31
7.1 Councillor Assembly - Governance & Finance Reference Group Meeting – Monday 15 April 2019 ...................................................................................................... 19
7.2 Councillor Assembly – Avenue of Honour Reference Group Meeting – 16 April 2019 ................................................................................................................... 21
7.3 Councillor Assembly – Thursday 18 April 2019 ................................................... 23
7.4 Councillor Assembly – Wednesday 24 April 2019 ............................................... 25
7.5 Councillor Assembly – Wednesday 24 April 2019 – Public Meeting ..................... 27
7.6 Councillor Assembly – Thursday 2 May 2019 ....................................................... 28
7.7 Councillor Assembly – Thursday 16 May 2019 ..................................................... 30
ADJUNCT TO 5.1 – PUBLIC QUESTIONS STATUS UPDATE (COMMENCING 23 MARCH 2016) ..... 31
ADJUNCT TO 8.1 – MOTION ON NOTICE STATUS UPDATE ....................................................... 31
ADJUNCT TO 17.1 – QUESTIONS WITHOUT NOTICE STATUS UPDATE ....................................... 31
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 5 of 31
1. OPENING OF MEETING Council acknowledges the traditional owners of this land, the Wadda Warrung people, one of some 25 clans that form part of the Kulin nation. We pay respect to their past and present Elders and their emerging leaders, and extend this respect to all Aboriginal and Torres Strait Islander peoples.
2. PRESENT & APOLOGIES
Present:
Apologies:
3. PECUNIARY INTEREST & CONFLICT OF INTEREST DISCLOSURES
Councillors must disclose a conflict of interest in accordance with Section 79 of the Local Government Act 1989. Councillors: Officers: 4. LEAVE OF ABSENCE OF COUNCILLOR Nil
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 6 of 31
5. PUBLIC QUESTION TIME
5.1 Public Questions Status Update No Public Questions outstanding.
5.2 Public Questions
In accordance with Council’s Public Question Time Guidelines, questions must be written and received by the Chief Executive Officer prior to 3.00pm on the day of the Ordinary Council meeting. Questions received after this time will be treated as correspondence and a written response provided consistent with Council’s Customer Service Charter. Questions can be lodged online via the Borough of Queenscliffe website, via email, via post or in person by completing a Public Question Time Form. 6. CONFIRMATION OF COUNCIL MEETING MINUTES 6.1 Ordinary Meeting of Council – 24 April 2019 A copy of the previous Minutes of the Ordinary Meeting of Council held on 24 April 2019 was distributed to Councillors under separate cover. Recommendation: That the Minutes of the Ordinary Meeting of Council of the Borough of Queenscliffe held on 24 April 2019, as distributed, be confirmed as an accurate record.
7. RECORD OF ASSEMBLY OF COUNCILLORS Record in accordance with section 80A(1) of the Local Government Act 1989 (see Adjunct to Item 7). Recommendation: That the Record of Assembly of Councillors, as presented in Adjunct to Item 7, be noted.
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 7 of 31
8. MOTION ON NOTICE 8.1 Motion on Notice Status Update Recommendation: That the Motion On Notice Status Update, as presented in Adjunct to Item 8.1, be noted. 8.2 Motion on Notice No Motions on Notice were received.
9. PETITIONS AND JOINT LETTERS
Nil.
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 8 of 31
10. FUNCTIONS ATTENDED Council was represented at the following functions: Date Function Attended
16/4/19 Rip Curl Pro Launch Party
17/4/19 Rural Councils Victoria Mayor, Councillors & CEO Forum
23/4/19 Council Listening Post
25/4/19 Councillors laid wreaths at the following ANZAC Day Services:
Dawn Service at the Queenscliff Lighthouse Reserve
Point Lonsdale Service at the Point Lonsdale Cenotaph
Queenscliff Service in the grounds of Fort Queenscliff
26/4/19 G21 Region Alliance Board Meeting
1/5/19 Tourism Greater Geelong & The Bellarine Narrative Workshop
2/5/19 Tourism Greater Geelong & The Bellarine Board Meeting
3/5/19 Launch of the 2019 SacredEdge Festival
3/5/19 Geelong After Dark opening
4/5/19 Queenscliff Lonsdale Yacht Club Annual Presentation Night and Dinner
7/5/19 Geelong Business Network Breakfast
8/5/19 Launch of the 2019 Queenscliffe Literary Festival
9/5/19 G21 Audit and Finance Committee Meeting
9/5/19 Meeting with the CEO & Councillors of Mornington Peninsula Shire to discuss shared priorities
10/5/19 Queenscliff Hub Project Steering Committee Meeting
11/5/19 Opening night of the Queenscliff Literary Festival, ‘Kerry O'Brien in conversation with Maxine McKew’
Recommendation: That the Functions Attended report be received.
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 9 of 31
11. COMMUNITY WELLBEING No reports to consider.
12. LOCAL ECONOMY No reports to consider.
13. ENVIRONMENTAL SUSTAINABILITY No reports to consider.
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 10 of 31
14. PLANNING & HERITAGE 14.1 Planning Permit Activity Report
CATEGORY TALLY
Current applications 20
Applications on hold at request of applicant 0
Applications finalised since last report 3
New applications received since last report 10
Development Plan Summary Report 0
Planning Scheme Amendment Summary Report 2
Total number of permit applications under consideration 32
14.1 (a) Current applications
App. No Date Received
Address Proposal Status
2017/059 24/07/2017 Queenscliff Harbour carpark, Wharf Street East, Queenscliff
Construct and display signage Waiting on information from applicant
2018/021 16/03/2018 159 Point Lonsdale Road Point Lonsdale
Lopping and removal of vegetation in a Heritage Overlay where tree controls apply Referral to DELWP
2018/032 23/04/2018 5 Tobin Drive Queenscliff
Removal of vegetation Referral to DELWP
**2018/069 3/08/2018 12 Bethune Street Queenscliff
Construction of two double storey dwellings and front fences and construction of an outbuilding Notice of decision to refuse to grant a permit issued VCAT application for review lodged by applicant VCAT hearing 17 June 2019
2018/076 17/08/2018 2 Gellibrand Street Queenscliff
Alterations to a building (solar panels and flag pole) and external painting of a building individually listed in a Heritage Overlay
Waiting on information from applicant
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 11 of 31
App. No Date Received
Address Proposal Status
2018/079 23/08/2018 (Amended 7/02/2019)
81 Nelson Road Queenscliff
Subdivision of land into seven (7) lots, removal of vegetation and works associated with the subdivision
Amended proposal under review
2018/082 28/08/2018 71 Flinders Street Queenscliff
Construction of an outbuilding (storage shed) Public notification Referrals to DELWP & CFA
2018/083 28/08/2018 71 Flinders Street Queenscliff
Construction of an outbuilding (alfresco area) and alterations to an existing building Referral to CFA
**2018/102 2/11/2018 10 Hobson Street Queenscliff
Alterations and additions to an existing retail premises comprising a single dwelling at first floor level within a Commercial 1 Zone and Heritage Overlay area, variation to the site coverage and setback requirements of the Design and Development Overlay – Schedule 1, removal of easement E1 and waiver of the car parking requirements of Clause 52.06 of the Queenscliffe Planning Scheme
Notice of decision to grant a permit issued
**2018/104 5/11/2018 31 Cheshunt Street Point Lonsdale
Construction of a two storey dwelling and front fence Notice of decision to grant a permit issued VCAT application for review lodged by objector VCAT hearing 5 September 2019
**2018/110 18/12/2018 69 Learmonth Street Queenscliff
Construction of a two storey dwelling and front fence in a Heritage Overlay area Under consideration
**2019/001 11/01/2019 4 Wharf Street Queenscliff
Alterations to an existing building in a Heritage Overlay area Public notification
2019/005 8/02/2019 1 Rayleigh Avenue Queenscliff
Subdivision of the land into three (3) lots Under consideration
**2019/008 11/02/2019 1/7 Bellarine Highway Point Lonsdale
Construction of a two storey dwelling Under consideration
2019/010 22/02/2019 5 Carnegie Place & 11 Lonsdale Street Point Lonsdale
Subdivision of the land into two (2) lots and boundary realignment Further information requested 28 February 2019
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 12 of 31
App. No Date Received
Address Proposal Status
2019/013 01/03/2019 10 Bailey Street Point Lonsdale
Extensions to an existing single dwelling and variation to the site coverage requirements of Design and Development Overlay - Schedule 4
Public notification (Note: proposed site coverage 41.65%)
**2019/014 20/03/2019 5 Laker Drive Point Lonsdale
Construction of a dwelling and removal of native vegetation Public notification
V 2019/015 03/04/2019 82 Hesse Street Queenscliff
Display business identification signage, external painting and alterations to a building in a Heritage Overlay
Under consideration
2019/016 03/04/2019 9 Williams Road Point Lonsdale
Alterations and extensions to an existing dwelling Public notification Referral to Borough Engineer
2019/017 04/04/2019 76 Hesse Street Queenscliff
Development of a two storey dwelling and fences on a site individually listed in a Heritage Overlay and subdivision of the land into two (2) lots
Public notification Referrals to Heritage Advisor & Borough Engineer
14.1(b) Applications on Hold at Request of Applicant
NO APPLICATIONS TO REPORT
14.1(c) Applications Finalised Since Last Report
App. No Date
Received
Address Proposal Status
**2018/039 9/05/2018 34-38 King Street Queenscliff
Subdivision of the land into two (2) lots, creation of access to a road in a Road Zone Category 1 and the construction of fences and driveways on a site individually listed in a Heritage Overlay
Permit issued (at the direction of VCAT)
**2018/111 19/12/2018 1 Hobson Street Queenscliff
Construction of a two storey dwelling in a Heritage Overlay area Permit issued
2019/009 21/02/2019 3 Winterley Road Point Lonsdale
Construction of a two storey dwelling and front fence Permit issued
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 13 of 31
14.1(d) New Applications Received Since Last Report
App. No Date Received
Address Proposal Status
2019/018 12/04/2019 15 Raglan Street Queenscliff
Alterations and extensions to an existing dwelling and replace front fence Public notification
2019/019 15/04/2019 20 Kirk Road Point Lonsdale
Development of a two storey dwelling and removal of native vegetation Further information requested 13 May 2019
2019/020 18/04/2019 5 Loch Street Point Lonsdale
Alterations and extensions to an existing dwelling Public notification
2019/021 08/04/2019 22 Bailey Street Point Lonsdale
Construction of a two storey dwelling and variation to the site coverage requirements of Design and Development Overlay – Schedule 4
Public notification (Note: proposed site coverage 41.65%)
2019/022 24/04/2019 53 King Street Queenscliff
Construction of a front fence and alterations to a dwelling Further information requested 9 May 2019
2019/023 02/05/2019 16 Kirk Road Point Lonsdale
Alterations to an existing dwelling Initial assessment
2019/024 02/05/2019 29 Cheshunt Street Point Lonsdale
Alterations (two storey) to an existing dwelling Public notification
2019/025 02/05/2019 1A Flinders Street Queenscliff
Demolition and construction of a front fence in a Heritage Overlay area Under consideration
2019/026 7/05/2019 13 Crows Nest Place Queenscliff
Construction of a two storey dwelling in a Heritage Overlay area Initial assessment
V 2019/027 13/05/2019 34 Gellibrand Street Queenscliff
Construction of an outbuilding in a Heritage Overlay area Referral to Heritage Advisor
14.1(e) Development Plan Summary Report
NO APPLICATIONS TO REPORT
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 14 of 31
14.1(f) Planning Scheme Amendment Summary Report
Amend. No. Address Proposal Status
C28 Land parcel CA 2C
SEC1, Queenscliff
Zoning of Commonwealth land (CA) to Public Park and Recreation Zone (PPRZ) Amendment documents drafted.
Discussions with DELWP on progression of the amendment
are underway.
C30 81 Nelson Road,
Queenscliff
Rezone the land at 81 Nelson Road, Queenscliff to Neighbourhood Residential Zone – Schedule 1
(NRZ1) and General Residential Zone – Schedule 1 (GRZ1), apply Design and Development Overlay –
Schedule 3 (DDO3) and Design and Development Overlay – Schedule 5 (DDO5), delete Development
Plan Overlay 1 (DPO1) and subdivide the land into seven (7) lots.
Amendment documents being prepared.
LEGEND ** Objections received Italics Amendment or extension of time request to application previously determined by Council Bold Officer delegation removed V VicSmart application (officer delegation cannot be removed)
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 15 of 31
Recommendation: That the report be received.
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 16 of 31
15. GOVERNANCE & PERFORMANCE No reports to consider.
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 17 of 31
16. AUTHORISATION OF SIGNING & SEALING OF DOCUMENTS
16.1 Use of Council Seal - Contract 2019/01 – Widening of Bowen Road, Point Lonsdale Road At the Ordinary Meeting of Council held on 28 February 2019 Council resolved to sign and seal Contract 2019/01 – Widening of Bowen Road, Point Lonsdale Road Council applied the Common Seal to the above Agreement on 10 May 2019. Recommendation: That Council note the use of the Council Seal.
17. QUESTIONS WITHOUT NOTICE 17.1 Questions Without Notice Status Update No Questions Without Notice outstanding. 17.2 Questions Without Notice 18. LIST OF COUNCIL MEETINGS All Council Meetings are held at the Council Offices, 50 Learmonth Street, Queenscliff unless otherwise indicated.
PUBLIC MEETING to hear submissions to the 2019/20 Draft Budget, 2019/20 Draft Implementation Plan, Draft Rating Strategy, Draft Long Term Financial Plan Thursday 30 June 2019 at 6.00pm PLANNING REVIEW MEETING Thursday 6 June 2019 at 7:00pm (if required) COUNCIL MEETING Thursday 20 June 2019 at 7:00pm
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 18 of 31
19. CONFIDENTIAL ITEMS Time: _______pm Recommendation: That Council suspend standing orders and commence in-camera meeting, at which time the meeting will be closed to members of the public, to resolve on matters pertaining to the following items: 19.1 Confirmation of 24 April 2019 Confidential Minutes (in accordance with Section 89(2)(i) of the Local Government Act 1989) 19.2 Community Grants Reference Group Expression of Interest (in accordance with Section 89(2)(i) of the Local Government Act 1989) 19.3 Queenscliffe Economic Development Advisory Committee (in accordance with Section 89(2)(i) of the Local Government Act 1989) Time: _______pm Recommendation: That Council cease 'in camera' meeting and resume standing orders. 20. RATIFICATION OF CONFIDENTIAL ITEMS Recommendation: That the decisions made in camera be ratified by Council. 21. CLOSE OF MEETING
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 19 of 31
ADJUNCT TO 7 - RECORD OF ASSEMBLY OF COUNCILLORS Record in accordance with section 80A(1) of the Local Government Act 1989. 7.1 Councillor Assembly - Governance & Finance Reference Group Meeting – Monday 15 April 2019 Assembly Commenced: 5:00pm Assembly Closed: 6:48pm Assembly Location: Queenscliff Town Hall Attendees:
Cr Bob Merriman
Cr Susan Salter
Mr Lenny Jenner, CEO
Mr Phillip Carruthers, General Manager Organisational Performance & Community Services
Ms Allison Chaloner, Manager Financial Services
Mr Andrew Hermes, Financial & Systems Accountant
Mr Peter McLean, Roads and Infrastructure Engineer
Mr Michael Dowling
Mr Mark Hoysted
Mr John Johnson
Mr David Kenwood
Mr Terry Philp
Mr Andrew Rogers
Mr Andrew Sutherland
Mr James Tippet
Apologies:
Mr Andrew Conlan
Ms Felicity Thyer
Conflict of Interest Disclosures:
Councillors: Nil
Officers: Nil
Agenda Items:
1. Presentation on the Draft Budget Process 2019/20, which includes:
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 20 of 31
Agenda Items:
a. Draft Implementation Plan 2019/20;
b. Draft Budget 2019/20 (including Strategic Resource Plan);
c. Draft Rating Strategy; and
d. Draft Long Term Financial Plan (LTFP).
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 21 of 31
7.2 Councillor Assembly – Avenue of Honour Reference Group Meeting – 16 April 2019 Assembly Commenced: 9:30am Assembly Closed: 10:42am Assembly Location: Queenscliff Town Hall Chair: Susan Salter
Attendees:
Cr Susan Salter
Cr Boyce Pizzey
Mr Johann Rajaratnam, General Manager Planning & Infrastructure
Mr Alan Hunter, President Queenscliff Point Lonsdale RSL Sub-branch
Mr Rowan Martin
Mr David Connoley, President Queenscliffe Community Association
Mrs Barbara Clydesdale
Mrs Joan Kenwood
Ms Fay Agterhuis, Principal Point Lonsdale Primary School
Ms Abbey Tatterson, Administration Assistant (secretariat)
Apologies:
Ms Michelle Jepson, Representative Queenscliffe Historical Museum Inc.
Mr Peter Russell
Ms Fiona Dawson, Principal St Aloysius Primary School
Ms Sarah Meehan
Conflict of Interest Disclosures:
Councillors: Nil
Officers: Nil
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 22 of 31
Agenda Items:
1. Welcome
2. Chair’s Welcome
3. Community engagement as per council resolution
4. Invitation to Matt Crawley
5. Protection of trees
6. Correspondence
7. Other Business
8. Next meeting
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 23 of 31
7.3 Councillor Assembly – Thursday 18 April 2019 Assembly Commenced: 2.30pm Assembly Closed: 5:04pm Assembly Location: Town Hall Attendees:
Cr Ross Ebbels
Cr Tony Francis
Cr Bob Merriman
Cr Boyce Pizzey
Cr Susan Salter
Mr Lenny Jenner, CEO
Mr Phillip Carruthers, General Manager Organisational Performance & Community Services
(2:40pm – 4:05pm; 4:15pm – 5:04pm)
Mr Johann Rajaratnam, General Manager Planning & Infrastructure
Mr Stuart Hansen, Special Projects Officer (2:30pm – 3:10pm)
Ms Belinda Bennett, Manager Government Relations and Engagement - Barwon South West
Waste and Resource Recovery Group (2:30pm – 3:10pm)
Ms Ashley Pittard, Executive Officer - Barwon South West Waste and Resource Recovery Group
(2:30pm – 3:10pm)
Ms Mia Davison, Acting Director Places & Precincts - Department of Environment, Land, Water and
Planning (3:15pm – 4:00pm)
Mr Steve Hines, Senior Project Officer - Department of Environment, Land, Water and Planning
(3:15pm – 4:00pm)
Apologies:
Ms Dinah O’Brien, Senior Planner
Conflict of Interest Disclosures:
Councillors: Nil Officers: Nil
Agenda Items:
1. Barwon South West Waste and Resource Recovery Group briefing
2. Planning Briefings
3. 4pm: DELWP briefing re Localised Planning Statement for Bellarine
4. MAV Strategic Plan 2019-21
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 24 of 31
Agenda Items:
5. Better Boating Victoria
6. Queenscliffe Hub update
7. Victoria’s Rating Review
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 25 of 31
7.4 Councillor Assembly – Wednesday 24 April 2019 Assembly Commenced: 4.05pm Assembly Closed: 5:10pm Assembly Location: Town Hall Attendees:
Cr Ross Ebbels
Cr Tony Francis
Cr Bob Merriman
Cr Boyce Pizzey (4:15pm – 5:10pm)
Cr Susan Salter (4:05pm – 5:05pm)
Mr Lenny Jenner, CEO (4:05pm – 5:05pm)
Mr Phillip Carruthers, General Manager Organisational Performance & Community Services
Mr Johann Rajaratnam, General Manager Planning & Infrastructure (4:05pm – 5:00pm)
Ms Allison Chaloner, Manager – Financial Services
Mr Connor Parker, Coordinator, Community Engagement and Communications
Mr Peter McLean (4:20pm – 4:40pm)
Apologies:
Nil
Conflict of Interest Disclosures:
Councillors: Cr Salter declared a conflict of interest in relation to item 7 Planning Permit Application in that the subject property is adjacent to her personal place of residence and left the chamber between 5:05pm – 5:10pm while the item was discussed.
Officers: The CEO, Lenny Jenner, declared a conflict of interest in relation to item 7 Planning
Permit Application in that he is directly related to the owners of the subject property, and left the chamber between 5:05pm – 5:10pm while the item was discussed.
Agenda Items:
1. Welcome / Introductions
2. Victorian Auditor General – Local Government Performance Reporting Framework
3. Fishermen’s Wharf project update
4. Federal Election update
5. Confidential Matter
6. Council Meeting Agenda
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 26 of 31
Agenda Items:
7. Planning Permit Application, 50 Stokes Street
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 27 of 31
7.5 Councillor Assembly – Wednesday 24 April 2019 – Public Meeting Assembly Commenced: 6.00pm Assembly Closed: 7:05pm Assembly Location: Town Hall Attendees:
Cr Ross Ebbels
Cr Tony Francis
Cr Bob Merriman
Cr Boyce Pizzey
Cr Susan Salter
Mr Lenny Jenner, CEO
Mr Phillip Carruthers, General Manager Organisational Performance & Community Services
Mr Johann Rajaratnam, General Manager Planning & Infrastructure
Ms Allison Chaloner, Manager – Financial Services
Mr Andrew Hermes, Financial & Systems Accountant
Ms Alex Tonkin, Graduate Accountant
Mr Connor Parker, Coordinator, Community Engagement and Communications
Apologies:
Nil
Conflict of Interest Disclosures:
Councillors: Nil Officers: Nil
Agenda Items:
1. Presentation of draft 2019/20 Implementation Plan and draft 2019/20 Budget
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 28 of 31
7.6 Councillor Assembly – Thursday 2 May 2019 Assembly Commenced: 12.41pm Assembly Closed: 3:09pm Assembly Location: Town Hall Attendees:
Cr Ross Ebbels
Cr Tony Francis (12:49pm – 3:09pm)
Cr Bob Merriman (12:41 – 12:42pm; 1:13pm – 3:09pm)
Cr Boyce Pizzey
Cr Susan Salter
Mr Lenny Jenner, CEO
Mr Phillip Carruthers, General Manager Organisational Performance & Community Services (12:41
– 3:00pm)
Mr Johann Rajaratnam, General Manager Planning & Infrastructure
Ms Dinah O’Brien, Senior Planner (12.41pm – 1.13pm)
Mr Connor Parker, Coordinator, Community Engagement & Communications (12:41pm – 1:30pm;
2:15pm – 3:09pm)
Apologies:
Nil
Conflict of Interest Disclosures:
Councillors: The Mayor, Cr Merriman, declared a conflict of interest in relation to Item 1 Briefing – Planning Application 2017/071.1 in that he is the president of the applicant organisation, and left the chamber between 12:42pm and 1:13pm while the item was discussed.
Officers: Nil
Agenda Items:
1. Briefing – Planning Application 2017/071.1 - 118 Hesse Street, Queenscliff
2. Hesse Street Revitalisation Project Update
3. Council Lease Policy review process and timing
4. Queenscliffe Hub project steering committee and funding agreement update
5. Destination Queenscliff Update Briefing
6. Northern Arc Health & Wellbeing Hub
7. Insurance Renewal – Councillors & Officer Liability coverage
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 29 of 31
Agenda Items:
8. VAGO update
9. Sports & Recreation funding
10. 16 May Assembly briefing
11. Ocean Grove Community Association
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 30 of 31
7.7 Councillor Assembly – Thursday 16 May 2019 Assembly Commenced: 2.30pm Assembly Closed: 6.03pm Assembly Location: Town Hall Attendees:
Cr Ross Ebbels
Cr Tony Francis
Cr Bob Merriman
Cr Boyce Pizzey
Cr Susan Salter
Mr Lenny Jenner, CEO
Mr Phillip Carruthers, General Manager Organisational Performance & Community Services
Mr Johann Rajaratnam, General Manager Planning & Infrastructure
Mr Connor Parker, Coordinator – Community Engagement & Communications (2.30pm – 4.45pm)
Mr Stuart Hansen, Special Projects Officer (5.00pm – 5.55pm)
Ms Carly Douglas, Economic & Community Development Officer (2.35pm – 2.45pm)
Mr Dennis Hately, Barwon Water (2.30pm – 4.30pm)
Mr Mark Haycox, Hassell (2.30pm – 4.30pm)
Apologies:
Nil
Conflict of Interest Disclosures:
Councillors: Nil Officers: Nil
Agenda Items:
1. Low Light Briefing
2. Destination Queenscliff Briefing
3. Asset Management Plans update
4. Information update
Borough of Queenscliffe Agenda for the Ordinary Meeting of Council 23 May 2019 Page 31 of 31
ADJUNCT TO 5.1 – PUBLIC QUESTIONS STATUS UPDATE (COMMENCING 23 MARCH 2016)
Date Question Action Status
24/4/19 Council records indicate that the lease for Harry’s Kiosk contains the following provision: ‘Public Facilities: Public facilities to be maintained by tenant. Future refurbishment / upgrade of public facilities to be undertaken by tenant to the satisfaction of Council’. Why is Council allocating funds for these works?
The question was taken on notice so that the subject lease agreement could be reviewed prior to responding to the question.
A written response was provided on 14/5/19
See Appendix 1
ADJUNCT TO 8.1 – MOTION ON NOTICE STATUS UPDATE No Motions on Notice outstanding. ADJUNCT TO 17.1 – QUESTIONS WITHOUT NOTICE STATUS UPDATE No Questions Without Notice outstanding.