AGENDA - Placer County Office of Education Meetings SEAC... · Some LEAs are moving forward with Behavior Advantage. Aaron Stabel is providing a price break

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Gayle Garbolino-Mojica, County Superintendent of Schools

Barbara Morton, Executive Director, SELPA

Special Education Administrators Committee (SEAC)

Location Date/Time

Placer County Office of Education September 18, 2015

PCOE Main – Burns Room 8:30am – 12:00pm

360 Nevada Street, Auburn, CA

AGENDA

1. Call to Order and Establish Quorum

2. Public Comment – This is the time in which anyone in the audience may address the Committee on any item that is not on the

agenda. Comments will be limited to three (3) minutes unless the Committee agrees to extend the time beyond three (3) minutes. The Committee has the discretion to restrict public comments to those matters it deems relevant to its subject matter jurisdiction.

3. Action Items:

3.1 Approval of Minutes - Approval of Minutes from the May 15, 2015 Special Education

Administrators Committee (SEAC) meeting is requested.

4. Discussion Items:

4.1 Allocation Plan Update – The Program Business Review Committee (PBRC) and Executive

Committee of the Council of Superintendents (ECCOS) recommendations will be discussed.

4.2 Assessment Update – Current information on state-wide reporting will be discussed.

4.3 Mental Health – Local plans, partnerships, Professional Development and Day Treatment

funding will be discussed.

4.4 Infant Funding/Program – Changes in funding and options for program changes will be

discussed.

4.5 Special Education Staffing Shortages – Strategies to fill vacancies and build capacity will be

discussed.

5. Information Items: 5.1 Special Education Information System (SEIS) Update – Current updates will be shared.

5.2 Compliance Update – Updated information on bi-monthly reports and other information will be

presented.

5.3 Professional Development Update – A current staff development calendar for 2015-2016 and a

summary of 2014-2015 trainings will be provided.

5.4 Low Incidence (LI) 2014-2015 Update – A final report for 2014-2015 LI expenditures will be

provided.

5.5 Role of the SELPA – The role of the SELPA will be reviewed.

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SEAC Agenda

September 18, 2015

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5.6 2015-2016 SELPA Staffing – SELPA staff assignments for 2015-2016 will be provided.

5.7 Non-public School and Agency 2015-2016 Master Contracts– Changes to the Master Contract

as a result of legal review and additional information will be presented.

5.8 Out-of-Home-Care (OOHC) – A review of the funding procedure will be provided.

5.9 Interagency Memo of Understanding (MOU) – Current interagency MOUs and Local Education

Agency (LEA) liaisons will be provided.

5.10 Governance Committee Membership – Committee structure and names of the representatives

will be shared.

5.11 Notifications – One LEA notified the SELPA of plans to join another SELPA and a charter

school intends to become an LEA.

5.12 Community Advisory Committee (CAC) Update – An update on recent and upcoming CAC

activities will be shared.

5.13 Comments from Committee Members – Members can share any important information and/or

reports with other members.

5.14 Executive Director Report – Updates on committee meetings and other current SELPA


Accommodating Those Individuals with Special Needs In Compliance with the Americans with Disabilities Act, the Placer County SELPA encourages those with disabilities to participate fully in the public meeting

process. If you have a special need in order to allow you to attend or participate in our public meetings., please contact our office at (530)886-5873, well in advance of

the regular meeting you wish to attend, so that we may make every reasonable effort to accommodate you, including aids or services. Documents distributed for

public session items, less than 72 hours prior to the meeting, are available for public inspection at the Placer County Office of Education, 360 Nevada Street,

Auburn, CA.

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PLACER COUNTY

SPECIAL EDUCATION LOCAL PLAN AREA

SPECIAL EDUCATION ADMINISTRATORS COMMITTEE

AGENDA ITEM NO. 3.1

MEETING DATE: 9-18-15

SUBJECT: Approval of Minutes.

AGENDA ITEM SUBMITTED FOR: SUBMITTED BY:

Public Hearing Barbara Morton

Reports/Presentations

X ACTION PRESENTING TO COUNCIL:

Action Barbara Morton

............................................................................................................................................................

Request for Action: Approval of the May 15, 2015 SEAC meeting minutes is requested.

............................................................................................................................................................

BACKGROUND AND SUMMARY: The minutes are attached for review.

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PLACER COUNTY SELPA

Gayle Garbolino-Mojica, County Superintendent of Schools

Barbara Morton, Executive Director SELPA

PLACER COUNTY SPECIAL EDUCATION LOCAL PLAN AREA

Special Education Administrators Committee (SEAC)

Minutes for May 15, 2015

1.0 Call to Order

After a quorum was established, the meeting of the Special Education Administrators Committee

(SEAC) was called to order by Barbara Morton, SELPA Executive Director, at 8:31am in the

Placer County Office of Education, Burns Conference Room.

Members Present:

Phil Williams – Placer County Office of Education (PCOE)

Holly Van Doren-Ackerman Charter School District (ACSD)

Jennifer Lewandowski-Auburn Union School District (AUSD)

Lynn Barbaria – Dry Creek Joint Elementary School District (DCJESD)

Kristi Ellison-Eureka Union School District (EUSD)

Karen Everett-Foresthill Union School District (FUSD)

Ramona Rogers –Horizon (HCS)/Partnerships for Student-Centered Learning (PaSCL) Charter

Schools

Jean Crouse- Loomis Union School District (LUSD)

Sue Latham-Newcastle Elementary School District (NESD)

Marsha Weis-Niegmann-Placer Hills Union School District (PHUSD)

Elena Dalfavero-Placer Union High School District (PUHSD)

Debbie Morris-Roseville City School District (RCSD)

Anthony Farenga-Tahoe Truckee Unified School District (TTUSD)

Susan Watkins-Western Placer Unified School District (WPUSD)

Others Present: Jillian King-SELPA Support Coordinator

Sonia Moscatelli-SELPA Program Specialist

Kristi Gregersen-SELPA Program Specialist

Melanie Purdy-SELPA Administrative Secretary

Susan Watts – Sr. Director, PCOE

Anna Langen – CAC Representative

Members Absent:

Lisa Graham – Alta Dutch Flat School District

Craig Garabedian-Roseville Joint Union High School District (RJUHSD)

2.0 Public Comment

There was no public comment.

3.0 Action:

3.1 Approval of Minutes

Phil Williams moved to approve the April 17, 2015 minutes and Elena DalFavero seconded the

motion. It was carried unanimously by Aye votes of members present: Holly Van Doren, Jennifer

Lewandowski, Lynn Barbaria, Kristi Ellison, Karen Everett, Ramona Rogers, Jean Crouse, Sue

Latham, Marsh Weis-Niegman, Anthony Farenga and Susan Watkins.

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4.0 Discussion Items:

4.1Compliance Update Desired Results Developmental Profiles (DRDP) must be affirmed/completed by June 5. LEAs are

reminded to complete Table D for graduating seniors. Discipline data must be entered in Table C.

Attendance data for Foster Youth, coded 20 or 30 should be submitted to the SELPA in August for

reimbursement from the Out-Of-Home-Care funds.

SELPA contacted California Department of Education (CDE) regarding the on-going certification

for correcting discrepancies on discipline data between California Special Education Management

Information System (CASEMIS) and California Longitudinal Pupil Achievement Data System

(CALPADS). Initial LEA reports are due to the SELPA today and will be certified and submitted to

CDE by June 1. Bi-monthly reports are due beginning this summer.

CDE attended the State SELPA meeting in April and distributed information on CDE’s on-going

multi-strand compliance audits. A summary PowerPoint was distributed and reviewed with

members.

DCJESD’s on-site visit occurred April 21-24, 2015 and the exit interview with CDE was discussed.

SELPA is in agreement with some but not all of CDE’s requirements which include the use of

blanket statements, documentation of how a disability affects involvement and progress in general

education (for preschoolers the focus is on participation in appropriate activities), removal of old

information on IEPs, more robust discussions of harmful effects, the use of annual service

frequency, and Prior Written Notice (PWN). Written documentation has been requested of CDE to

substantiate their position on several items. SELPA will provide a list of standard components that

CDE is focused on as well as samples IEPs. The purpose of the exit interview was that SELPA

inform all LEAs of the areas of focus so LEA staff can begin making changes in anticipation of

continued compliance monitoring.

SELPA recommended LEA staff update the meeting alerts on the Special Education Information

System (SEIS) homepage. SELPA has posted alerts on the top of the homepage regarding DRDP,

maintaining Table C, State-Wide Student Identification (SSDI) numbers and Table D.

4.2 Non-Public School (NPS) Update Sierra School is moving forward with plans to open a site in Placer County and would like to lease

a facility in the South Placer area. They prefer to provide transportation but will work with LEAs

that wish to transport its own students.

SELPA performed an on-site review of Sierra Foothills Academy (SFA) in May. Members had

expressed concern regarding staff turnover, classroom instruction, service logs, attendance records

and billing. The final report will be released soon.

5.0 Information Items:

5.1 Staff Development Update The 2015-2016 Preliminary Professional Development Summary was distributed and reviewed.

SELPA has requested trainings from the Diagnostic Center and is awaiting confirmation on specific

dates. Ventura County is tentatively scheduled to present on Patterns of Strengths and Weaknesses

for English Language Learners and African American students in the fall.

Members expressed interest in training for Para-educators on Common Core State Standards

(CCSS) and supporting students in the general education environment.

Members were provided with the Staff Development Staff Attendance Report for each LEA and

asked to notify the SELPA of any discrepancies.

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5.2 Outside Agency Updates SELPA will be renewing Memorandums of Understanding (MOU) and requested input from

members. MOUs with Alta for Part C, HeadStart, and California Children Services (CCS) will all

be renewed.

5.3 Annual Budget Plan (ABP) and Annual Service Plan (ASP) The 2015-2016 ABP and ASP were provided and discussed. Both are scheduled for approval in

May at the Council of Superintendents (COS) meeting. The ABP is a one page document that

shows only specific Standardized Account Code Structure (SACS) codes required by CDE and as

reported by each LEA. The ASP includes services across the SELPA and for those students who

are incarcerated, as well as explanations for Code 900, or Other. Any LEA that uses this code must

use it for the same service across the LEA and must provide an explanation.

5.4 Community Advisory Committee (CAC) Update CAC is currently electing officers and planning for next year’s meetings. They are discussing

potential changes to the format of their meetings as well as more in-depth topics. The topics and

calendar will be sent to members to distribute to parents.

CAC members are concerned with attendance and looking for specific reasons parents don’t attend.

Members were asked to assist with recruitment efforts in order to have full membership in the

2015-2016 school year. CAC members are also discussing questions they would like to have posted

on the SELPA website.

5.5 Comments from Committee Members There were two Regional Program Specialist meetings held this year. Next year’s meetings will

focus on discussion of Special Day Class (SDC) programs and components of a quality program.

The Regional Program Specialist/Managers/Coordinators meeting schedule for 2015-2016 was

distributed.

5.6 Executive Director Report Some LEAs are moving forward with Behavior Advantage. Aaron Stabel is providing a price break

for Placer County SELPA and asked members to contact the SELPA for this information.

Jonathan Read from Fagen Friedman & Fulfrost is performing the legal review for the 2015-2016

Master Contract. SELPA recommends directors take each Individual Service Agreement (ISA) to

their board for review.

SELPA recommended members work with their business staff on what is and is not included in

their Maintenance of Effort (MOE) because the state is now analyzing them more closely.

At the COS meeting on May 21st there will be discussion on the Allocation Plan and the

spreadsheet that shows the gains and losses per an ADA only model at the request of RJUHSD, and

a spreadsheet that shows the amount each LEAs receives per special education pupil. PBRC meets

on Friday, May 22nd and will review the same spreadsheets. PBRC will also review a spreadsheet

on estimates of the Severely Handicapped (SH) rate if frozen at $10,000. Members were advised to

review the PBRC agenda.

A Placer County Mental Health Service Act Program Description was distributed. It contains a

number of valuable resources.

6.0 Adjournment

6.1 The meeting was adjourned at 10:57am. The next SEAC meeting is scheduled for Friday,

September 18, 2015.

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PLACER COUNTY



AGENDA ITEM NO. 4.1


SUBJECT: Allocation Plan.




X DISCUSSION PRESENTING TO COUNCIL:

Discussion Barbara Morton

BACKGROUND AND SUMMARY: The Allocation Plan has undergone thorough review over

the last several months. Several amendments were considered and PBRC made a final

recommendation to ECCOS which was discussed on September 8th by ECCOS members. Both

committees recommended the Allocation Plan be amended to use a 20% rate for Independent

Study (IS) Severely Handicapped (SH) students. This aligns with the ADA rate and reflects service

levels for IS SH students. Spreadsheets showing the calculations are included.

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PLACER COUNTY



AGENDA ITEM NO. 4.2


SUBJECT: Assessment Update.





Discussion Laura Grassmann

BACKGROUND AND SUMMARY: Changes in state-wide testing and options to support

students will be discussed.

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PLACER COUNTY



AGENDA ITEM NO. 4.3


SUBJECT: Mental Health.






BACKGROUND AND SUMMARY: An update on local efforts as well as partnerships with

other entities will be discussed. In addition, the final reconciliation of Day Treatment

reimbursements will be reviewed.

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PLACER COUNTY



AGENDA ITEM NO. 4.4


SUBJECT: Infant Funding/Program.





Discussion Phil Williams

BACKGROUND AND SUMMARY: The Infant program is operated by PCOE and there is no

billback as the various funding streams offset the cost of the program. One of those funding sources is the

Infant Supplemental Fund and annually the SELPA office submits a request to CDE to access those funds.

Each year Placer County SELPA has received approximately $356,000 in Supplemental funding which is

passed through to PCOE Special Education to operate the program. That Supplemental amount is used to

build the budget as the amount has remained constant for a number of years. This year CDE sent

notification, dated June 12, 2015, that for the 2014-2015 school year the Supplemental funds awarded to

Placer County SELPA were reduced by approximately $175,000 which is a substantial decrease. The

reduction has long-term consequences and members must begin a discussion on potential changes to the

program as this revenue stream will no longer be included in the Infant program budget.

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PLACER COUNTY



AGENDA ITEM NO. 4.5


SUBJECT: Special Education Staffing Shortages.






BACKGROUND AND SUMMARY: The nation-wide shortage of special educators has

impacted local schools and options to fill positions and build capacity will be discussed.

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PLACER COUNTY



AGENDA ITEM NO. 5.1


SUBJECT: Special Education Information System (SEIS) Update.




X INFORMATION PRESENTING TO COUNCIL:

Information Laura Grassmann

BACKGROUND AND SUMMARY: Clarification regarding reading fluency, Prior Written

Notice as part of the Assessment Plan and other updates will be presented.

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PLACER COUNTY



AGENDA ITEM NO. 5.2


SUBJECT: Compliance Update.






BACKGROUND AND SUMMARY: The current status of the CALPADS/CASEMIS discipline

data alignment and other updates will be provided.

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PLACER COUNTY



AGENDA ITEM NO. 5.3


SUBJECT: Professional Development Update.






BACKGROUND AND SUMMARY: A summary pf Professional Development activities for

2014-2015 and a 2015-2016 Professional Development calendar will be provided.

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PLACER COUNTY



AGENDA ITEM NO. 5.4


SUBJECT: Low Incidence (LI) 2014-2015 Update.




Information PRESENTING TO COUNCIL:

X INFORMATION Laura Grassmann

BACKGROUND AND SUMMARY: A final report for 2014-2015 LI expenditures will be

reviewed.

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PLACER COUNTY



AGENDA ITEM NO. 5.5


SUBJECT: Role of the SELPA.





X INFORMATION Barbara Morton

BACKGROUND AND SUMMARY: The role of the SELPA will be reviewed.

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PLACER COUNTY



AGENDA ITEM NO. 5.6


SUBJECT: 2015-2016 SELPA Staffing.






BACKGROUND AND SUMMARY: The 2015-2016 SELPA Staffing Assignments are included.

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PLACER COUNTY



AGENDA ITEM NO. 5.7


SUBJECT: Non-public School and Agency 2015-2016 Master Contract.






BACKGROUND AND SUMMARY: The status of 2015-2016 Master Contracts and the Sierra

Foothills NPS review will be presented.

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PLACER COUNTY



AGENDA ITEM NO. 5.8


SUBJECT: Out-of-Home-Care (OOHC).






BACKGROUND AND SUMMARY: A review of the funding procedure will be provided.

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PLACER COUNTY SELPA

PROGRAM BUSINESS REVIEW COMMITTEE

OUT-OF-HOME-CARE (OOHC) FUNDING FORMULA

1) Students must be coded in SEIS as 20 (Licensed Children’s Institution) or 30 (Foster Family

Home).

2) “Available Funds” are the Out of Home Care (Resource #6511) allocation less expenditures

paid “off the top.” These “off the top” expenses are:

a. The bill back (excess) costs for the Foster Youth served in PCOE-operated programs.

These costs will be paid beginning in 2009-10. They were not paid for from OOHC funds

in 2008-09.

b. Educational costs for students residing in any Licensed Care Institution such as Compass

Rose and Koinonia. This includes a small administrative fee which will be paid to any

district such as Loomis where the Licensed Children’s Institution is located, for handling

the IEPs and other administrative tasks.

c. An indirect charge at PCOE’s indirect rate.

d. Any other eligible expenses that meet the criteria but do not fit the formula as stated here.

Those exceptions will be approved on a case-by-case basis upon recommendation from

PBRC

3) Preschool students are included in the calculation.

4) Infants are not included in the calculation as the infant grant pays for that program.

5) Expenditures are limited to special education costs but not just to costs to educate Foster Youth

in special education.

6) Funding will be based on two different rates: Severely Handicapped (SH) and Non-Severely

Handicapped (NSH) and days of attendance for Foster Youth in LEA- operated special

education programs. 80% of the “available funds” will be divided by the total number of SH

student days of attendance to calculate a daily rate for SH students. 20% of the “available

funds” will be divided by the total number of NSH student days of attendance to calculate a

daily rate for NSH students. LEAs will be allocated funds based on their SH and NSH student

days of attendance multiplied by the corresponding rates. Independent Study Foster Youth will

generate a proportionately smaller amount as is consistent with the AB 602 Allocation Plan.

Those students will generate 20% of the rate of NSH and SH funding.

7) Funding will be distributed in arrears after the books are closed beginning with the data from

the 09-10 school year. For example: the 09-10 data will be used to distribute the 09-10

allocation, and the funds will be distributed after the books are closed for 09-10 (fall of 2010.)

8) The 08-09 allocation is part of the 2008-09 SELPA ending balance under Resource #6511 Out

of Home Care and was allocated as stated above. These funds were distributed in June 2010.

9) Payments will be made directly to LEAs.

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PLACER COUNTY



AGENDA ITEM NO. 5.9


SUBJECT: Interagency MOUs.






BACKGROUND AND SUMMARY: Current information on interagency MOUs will be

provided.

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PLACER COUNTY



AGENDA ITEM NO. 5.10


SUBJECT: Governance Committee Membership.






BACKGROUND AND SUMMARY: An overview and changes in the governance committees

will be presented.

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PLACER COUNTY





SUBJECT: Notifications.





Information Barbara Morton

BACKGROUND AND SUMMARY: Tahoe Truckee Unified School District has notified the

SELPA they are exploring joining another SELPA beginning in the 2016-2017 school year. Maria

Montessori Charter School, currently sponsored and served by Rocklin Unified School District has

notified the SELPA it wishes to become an LEA for special education purposes. Both letters are

included for review.

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PLACER COUNTY





SUBJECT: CAC Update.






BACKGROUND AND SUMMARY: An update on recent and upcoming CAC activities will be

shared.

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PLACER COUNTY





SUBJECT: Comments from Committee Members.




Action/Discussion PRESENTING TO COUNCIL:


BACKGROUND AND SUMMARY: Members can share any important information and/or

reports with other members.

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PLACER COUNTY





SUBJECT: Executive Director Report.




Action/Discussion PRESENTING TO COUNCIL:


BACKGROUND AND SUMMARY: Updates on committee meetings and other current SELPA
