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Agenda
• Rob Zigmann – Why we are here today
• Lawrence Diamond - An overview of the journey from a supplier perspective
• Michele Airs – The GS1net Journey
• GS1 – explaining What, Why and How
• Michele and GS1 – Questions
Outcomes of this seminar
• To discuss some of the challenges regarding Master Data
• Provide documentation to support Supplier internal discussions
• Provide an opportunity to help you start your GS1net journey
• Meet and greet & an opportunity for questions
Store Network
8
2
41
1 1 1
135 Officeworks
3 Harris Technology
5 Fulfilment Centres
3 Service Centres
Retail Stores
Business
42
1 1 2
26
1 1
12
1
1
1
3
Master Data - Suppliers
Supplier
Retailer
Retailer
Retailer
Retailer
Retailer
Current Challenges…
• Multiple Requests
• Multiple Formats
• Difficult to Broadcast changes
• Security of sensitive data
Master data - Officeworks
Officeworks
Supplier
Supplier
Supplier
Supplier
Supplier
Why choose Data Synchronisation?
• Improved Master Data integrity
• Reduction in POAs & Claims/Adjustments
• Reduction in CODB
• Efficiencies (speed to market) & security
• Reduction in out-of-stocks
• Ordering efficiencies (inner, outer, carton, pallet)
• Shared benefits for Suppliers and Officeworks
Michele Airs & Catherine KoetzThe GS1net Journey
Officeworks Journey
OW Call to Action
July 2010 Feb 2011
Commence On Boarding
Industry Sector Pilot
Industry Data Set Defined
Jan 2010
OSGaG Industry Sector Group Formed
Oct 2009 July 2011
Full Implementation
Oct 2011
Supplier Seminars
OW Internal Piloting & Training
Officeworks Data Set confirmed
M2M Interface dev’t
Oct 2010 Jan 2012
• Not-for-Profit Global organisation• Member based, standards organisation• Over 1 million member organisations globally
across more than 24 industry groups• Work with our members locally and globally to
develop & maintain standards and solutions to common business challenges
• Global Data Synchronisation Network (GDSN) and GS1net is one such solution
Who are GS1?
• GS1net is the GDSN certified data pool for Australia & New Zealand
• Enables a data synchronisation solution for Suppliers and Trading Partners
• GS1net lets you enter, validate, store and maintain all your product, pricing and other related trade information in a single location
• You can then easily share this information with the trading partners you work with, across all industry sectors, both in Australia and around the world
• Hosted by GS1 Australia• What is GS1net is NOT?
What is GS1net?
Supplier
What is GS1net?
Officeworks
Supplier
Supplier
Supplier
Supplier
Supplier
Notification
AcknowledgementConfirmation
Master Data/Price
Trading Partner
B
Trading Partner
C
GS1netRegistry
GS1net Data Pool
GS
1n
et D
ata
V
alid
atio
n
What next? The GS1net Journey
• Source relevant information • Understand the data requirements
relevant to your catalogue including product hierarchy
• Attend training as required • Compare requirements against the
data contained within your own database
• Get assistance from GS1 • “Register” as user of GS1net
Where do you start?
• 3 main options– Online method for small
suppliers (less than 10 GTIN) – GS1net Browser
Template/spreadsheet loader– Integrated Solution from
Certified Solution Provider
Loading data into GS1net
• Officeworks– GS1net Alias: OFFWORKS– GS1net Standard Pricing GLN:
9377779187470– GS1net Special Pricing GLN:
9377779252352
• Supplier– GS1net Alias: Set up at registration– GS1net GLN: included in your
membership of GS1, if you do not have contact GS1
– Officeworks Supplier Number: Contact Officeworks eCommerce
Preparing to load
• All products in range• Complete product hierarchy
identified (Base Unit/Inner/Carton/Pallet)
• Classification of products• Branded & Private label• Source data to fill any gaps• Clarify pricing requirements,
allowances and charges
Preparing to load
• Populate GS1net with your data• “Essentials” program with
GS1net Services Support– Final validation against Industry &
Trading Partner requirements – Review of all pricing, community
visibility, relevant dates– “Publication” of data to trading
partners
Load your data
• “Ready” announcement• Commence “Live” process with
Officeworks• Build post “Live” processes as
part of business as usual processes
• Once “Live” ensure all products and pricing are maintained in GS1net
“Ready” to synchronise
• Build understanding within the business• Ensure support from management• Source all the relevant information • Determine if any other trading partners
have similar requirement• Get assistance where needed from GS1
or Officeworks• Review your options of how to load your
data
Preparing your project
Go “LIVE” with OfficeworksOfficeworks will be informed once a Supplier has reached GS1net Ready status. To obtain GS1net Live status the following steps are taken by Officeworks:• Conduct a Master Data Validation process to
remove any discrepancies• Confirm that data has been published for all
items on range• Data “Synchronised”• Certification & “Go Live” with Officeworks• All new products and ongoing pricing updates
sent via GS1net
GS1net Item Publication/Subscription
GS1netVendor A
Upload Data
Publish Highest Level in Hierarchy
TradingPartner A
Subscribe GLN / GTIN
Item/Price Data(Hierarchy)
Item Data ConfirmationItem Data Confirmation
Global
Registry
• GS1 membership• Registration• “Ready” process – including Essentials
program• Connection• Ongoing costs/Capping • Training• Assistance • Solution Providers
Requirements & costs
WHY DID WE DO THIS GS1net Implementation
Presented by Lawrence DiamondE-commerce Manager
Energizer Australia
What did we do before GS1net
More Customer Service people were employed to fix orders.
Order dates were missed. Wrong deliveries – wrong product –wrong
pack size. Heightened tensions between trading
partners. Claims , claims and more claims. Resources wasted in all the above. We did not know how good our data was -
or not !!!
The Journey No pain no gain
Forced to verify data in back office systems – How bad was that !!! – six months to clean up
First GS1net customer – painful to get on board –the amount of work to get it right !!!
Live with first GS1net customer – all subsequent customers – a breeze.
GS1net ready with Officeworks. 20 Minutes
Data align with customer - a must (now we are speaking the same language)
The Gain
Energizer uses fully automated systems – good orders produce a pick in remote warehouse –
3 mins from order receipt – faster order to pick. Reduced resources dealing with claims,
less Customer Service fixing orders. Warehouse has longer lead time to pick
and deliver – no last minute panics. Officeworks love us even more !!!
The Learnings
We thought our data was so good – it was not.
We thought that Officeworks had the same data as us- they did not.
Data alignment through GS1net is a must.
Publish once share with all. Forces internal processes to ensure clean
– correct data. Once the pain has gone more gain.
• Ethical Sourcing• Distribution Centre presentation and tour• Warehouse Management System• Process Efficiencies in Replenishment
• Including POA/POC improvements• Order release time improvements
Other Officeworks updates
More information
Officeworks eCommerce/GS1net teamPhone: 03 8575 1745Email: [email protected]
GS1 Industry Engagement teamPhone: 1300 366 033Email: [email protected] or [email protected]
GS1 Services Support/GS1net Team Phone: 1300 366 033Email: [email protected]