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SWAN BOARD FINANCE AND PERSONNEL COMMITTEE JOINT MEETING AGENDA

125 Tower Drive - Burr Ridge, IL 60527

AGENDA September 26, 2013 - Time 10:00 a.m. Conference Room A

630.734.5144

1. Call to Order, Roll Call

2. Introduction of Visitors/Public Comment

3. Discussion Item – SWAN FY15 Budget Review (Exhibits A1 – A18)

4. Discussion Item – SWAN Wellness Program Policy (Exhibits B1 – B2)

5. Discussion Item – Recommendations for SWAN Board Meeting The next SWAN Board meeting will be held on October 18, 2013 at Burr Ridge at 9:30 a.m.

6. Adjournment

SWAN FY15 Budget: Draft 2

SWAN Finance/Personnel Committee Meeting

September 26, 2013

FY13 Budget

FY13 Acutal

FY14 Budget

FY15 Budget

Diff FY14 & FY15 General Ledger Line Item Detail

Revenue

4060 Fees For Services And

Materials

464,432 1,964,709 1,858,621 1,860,758 2,137 FY15 Note, this amount will be

used in creating the Fee Schedule.

General Note: in FY14 SWAN

Membership Fees have been

moved to be 100% in the #4060

line. Prior years split the fee

revenue between #4060, #4070,

and #4090.

4061 Internet & Enhanced

Access Fees

16,796 Having #4061 & #4062 would

eliminate the need for #4090

"Other Revenue"

4062 Maintenance Fees

(Reimbursements)

57,132

4070 Reimbursements 1,255,111 145,455 27,000 27,000 - Revenue from members

purchasing Innovative products.

See #5460 Expense line.

4071 Reimbursements - Lost

Materials

- (2,719) - - Reciprocal Borrowing: Lost

Materials

4072 Reimbursements -

Collection Agency Fees

- 2,092 - 2,100 2,100 Reciprocal Borrowing: Collection

Agency Fees

4075 Group Purchase Receipts - None since FY12

4080 Investment Income 6,000 3,656 3,000 3,600 600 Based on FY13 Actual

4090 Other Revenue 342,912 54,342 56,752 - (56,752) FY15 Note: Total Maintenance

fees collected from member

libraries (SIP2, Sonicwall GMS,

etc) $57,132 + Internet Access

$10,917 (18 members) +

Enhanced Access (Lansing)

$5,878.50; overall increase from

FY13 due to additional

maintenance for RFID integration.

4095 Other Revenue -

Inventory

FY15 Note: new budget line

requested by auditors for

inventory adjustments (staff

licenses, ILS software, etc.)

2,068,455 2,167,535 1,945,373 1,967,386 22,013

Expenses

5010

&

5020

Salaries: Professional &

Support

677,093 795,018 870,829 909,051 38,222 See Personnel Costs worksheet

5020 Salaries: Support

Services (see above line)

- See Personnel Costs worksheet

5030 Social Security Taxes 58,334 50,024 66,618 69,542 2,924 See Personnel Costs worksheet

5040 State Unemployment Ins. 5,000 - - - - See Personnel Costs worksheet

5050 Worker's Compensation 2,385 2,094 2,280 2,200 (80) See Personnel Costs worksheet

5060 Retirement Benefits 99,048 62,445 76,693 83,427 6,734 See Personnel Costs worksheet

(F13 Actual did not incl IT Mgr,

R&D, or Office Mgr)

Total Revenue

SWAN FY15 Budget: Draft 2

SWAN Finance/Personnel Committee Meeting

September 26, 2013

FY13 Budget

FY13 Acutal

FY14 Budget

FY15 Budget

Diff FY14 & FY15 General Ledger Line Item Detail

5070 Health, Dental, Life And

Disability Insurance

108,392 75,324 114,364 108,936 (5,428) See Personnel Costs worksheet

(FY13 Actual did not incl 3 FT

benefits)

5080 Other Fringe Benefits 5,000 New line for tuition

reimbursement, needs approval

for FY15 budget number

5085 Wellness Benefits 3,840 New line for wellness program,

needs approval for FY15 budget

number

5110 Print Materials 500 173 500 500 -

5130 E-Resources - -

5160 Property Insurance 700 FY15 Note: Flood insurance now

in new #5160 budget line.

5250 In-State Travel 1,500 5,717 1,500 1,000 (500) Needs FY15 work. See Travel & CE

worksheet

5260 Out-Of-State Travel 5,370 - 10,287 10,287 - See FY15 Travel & CE worksheet

5270 Registrations And

Meeting, Other Fees

3,000 5,518 2,755 2,755 - See FY15 Travel & CE worksheet

5280 Conferences and

Continuing Education

Meetings

35 3,390 3,390 - See FY15 Travel & CE worksheet

5300 Liability Insurance 8,838 7,014 7,722 6,752 (970) FY15 Note: Based on FY13

General liability, Crime, D&O +

10% increase (Note flood moved

to #5160, amt removed), & will

verify new insurance costs

Sept/Oct '13

5310 Computers, Software

And Supplies

19,000 7,775 3,000 8,800 5,800 FY15 Note: based on FY13 actual.

5320 General Office Supplies

And Equipment

10,000 8,334 5,000 5,000 - FY15 Note: based on FY14.

5330 Postage 37,025 - - - - FY14-FY16: Now RAILS support

5370 Other Supplies 2,000 - - - - FY14-FY16: Now RAILS support

5380 Telephone And

Telecommunications

19,000 - - - - FY14-FY16: Now RAILS support

5400 Equipment Repair And

Maintenance

Agreements

340,639 354,543 324,256 390,641 66,385 FY14 Innovative Maintenance

$277,011 + 10% budget increase.

SonicWall Global Maintenance of

$9,553 added for FY15 at

$10,000. Lower III maint due to

"Software Only" coverage. App

Mgmt Service at $69,600, Red Hat

Linux maint $3,318

5410 Legal 6,500 1,716 2,500 1,800 (700) FY15: Based on FY13 expense

5420 Accounting 2,950 5,665 5,665 5,665 - FY14: Based on Sikich FY12 audit

quote

5430 Consulting 183,560 16,285 - 9,000 9,000

5435 Payroll Service Fees 1,870 3,142 1,870 3,200 1,330 Based on FY13 Actual

5440 Contractual Staff - 1,863 2,400 2,400 - Answering Service: rate increase

August 2012 $200/mo

SWAN FY15 Budget: Draft 2

SWAN Finance/Personnel Committee Meeting

September 26, 2013

FY13 Budget

FY13 Acutal

FY14 Budget

FY15 Budget

Diff FY14 & FY15 General Ledger Line Item Detail

5450 Information Service Costs 263,896 193,673 179,000 155,500 (23,500) FY14 Note: OCLC cost in FY13

$151,778. Software SSL

certificates, Formsite. Content

Café & MARCIVE part of RAILS

FY13-FY16 support est $23,760.

5460 Contract Agreement W/

Systems, Member

Libraries & Cooperatives

20,000 133,100 27,000 27,000 - Members purchasing Innovative

Products

5480 Other Contractual

Services

- 5,093 6,000 6,000 - Collection Fees

5485 Group Purchases - - - - EBSCO, World Book, Proquest,

etc. (see Revenue line 4075

offset)

5490 Depreciation - 53,455 - Leave out for budgeting purposes.

FY14 depreciation budget is

$54,581. FY15 Depreciation is

$23,090 without any ILS

Migration costs. The ILS Migration

at the estimate of $834,000 will

add an additional $13,900 per

month or $166,800.00 annually.

FY15 Depreciation expense is

$23,090 plus the additional

$166,800 = $189,890.20

5500 Professional Association

Membership Dues

170 860 - - - Move #5500 $170 to #5270

5510 Miscellaneous 1,660 1,944 1,660 2,000 340 FY15 Note: expenses for credit

card late fees, corrections to the

books for unusal events such like

reimbursements.

5515 Miscellaneous - E-

Commerce Fees

27,500 17,097 25,000 18,000 (7,000) FY15: lower based on FY13 Actual

due to Elavon fee evaluation.

5590 Interest - Late Fees, Finance charges

? Reserve Fund 125,000 125,000 - Adding in reserve fund as an

expense

Subscription Services 82,225 - (82,225) Reporter & Decision Ctr: based on

1 yr subscription

Capital Outlay -

1,905,230 1,807,907 1,947,513 1,967,386 19,873

2,023,155 1,689,982 1,945,373

117,925 2,140

163,225 359,628 (2,141) (1)

Total Expenses (Summed)

Excess of revenues over (under)

Total Expenses (Must Match)

SWAN FY15 Personnel Expenses Worksheet

Personnel Expenses

FY12

Budget

FY12

Actual

FY13

Budget

FY14

Budget

FY15

Budget

General Ledger Line

Item Detail

5010 &

5020

Salaries 661,640 623,741 795,018 660,789 751,574 Actual FY14 Salaries

Bib Services Clerk (FT) 26,676 Filled

IT Manager (FT) 65,000 66,000 Filled

Office Manager (PT) 28,000 Filled

R&D Position (FT) 65,000 65,000 est

COLA & Merit 25,364 26,477.22 3.0% MAI recom?

Subtotal 661,640 623,741 795,018 870,829 909,051 114,033

5030 Social Security Taxes 46,191 45,737 58,334 71,782 69,542 Calc based on salary

total X 7.65% for FICA

Additional based on open

position salaries

Included above in

#5030

Subtotal 46,191 45,737 58,334 71,782 69,542 11,208

5040 State Unemployment Ins. - 5,000 - - None budgeted for

FY14: pay expense if

needed

Additional based on open

position salaries

Subtotal - - 5,000 - - (5,000)

5050 Worker's Compensation 2,595 - 2,385 2,280 2,200 Based on FY15

Hartford Policy # WEC

BL5762, rates

adjusted after

reviewing policies for

2013-2014.

Additional based on open

position salaries

-

Subtotal 2,595 - 2,385 2,280 2,200 (185)

5060 Retirement Benefits 51,367 78,712 99,048 60,959 70,654 FY15: Based on

actual costs from

7/27/13 payroll, incl

annual fee

Additional based on added

position salaries

13,156 12,773 Office Mgr, IT Mgr,

R&D position

Subtotal 51,367 78,712 99,048 74,114 83,427 (15,621)

SWAN FY15 Personnel Expenses Worksheet

5070 Health, Dental, Life And

Disability Insurance

- - 108,392 106,725 101,204 LIMRiCC PHIP

(Health, Dental,

Vision) $93,707 based

on 7/27/13 payroll w/

8% increase est if

merged with WIN org.

Note: health

premiums increased

7/1/13 by 7.22%,

dental & vision

remained flat. FY13

actuals did not

include 3 FT staff.

IT Mgr, R&D

positions est

Life 2,382 2,542 FY15: WIN life

insurance $2,421 +

5% increase

recommended by

WIN

Disability 5,257 5,190 FY15: Long

term/short term

disability insurance,

$5190.36 for FY13, no

increase

Additional based on open

position salaries

Included above in

#5070

Subtotal 108,392 114,364 108,936 544

Total 761,793 748,190 1,068,177 1,133,369 1,173,156 104,979

SWAN FY15 Travel CE Worksheet

SWAN FY15 Travel & CE Budget Budget Totals for FY15

5250 In-State Travel $1,000

5260 Out-Of-State Travel $10,287

5270 Registrations And Meeting, Other Fees $2,755

5280 Conferences and Continuing Education Meetings $3,390

$17,432

Conferences and Continuing Education Meetings Count Cost Total (Count x Cost)

5280 *Future ILS Users Group* 2014 or 2015 3 $500 $1,500

5260 Travel 3 $300 $900

5260 Hotel (3 nights) 3 $657 $1,971

5260 Expenses 3 $213 $639

5280 Internet Librarian Conference (2015 Unknown) 3 $450 $1,350

5260 Travel 3 $300 $900

5260 Hotel (3 nights) 3 $657 $1,971

5260 Expenses 3 $213 $639

5280 ALA Conference 2014 (Las Vegas, NV) 2 $270 $540

5260 Travel 2 $657 $1,314

5260 Hotel (3 nights) 2 $657 $1,314

5260 Expenses 3 $213 $639

5280 ILS Training: (estimate) 10 $300 $3,000

5280 Administrative, HR, IT Training 5 $350 $1,750

5270 Membership: ALA 2 $135 $270

5270 Membership: Technology Guides subscription 1 $435 $435

5270 Membership: ILS Users Group (unknown) 1 $100 $100

5270 Membership: Regional Users Group (unknown) 1 $150 $150

5270 Lunch: board + misc 20 $90 $1,800

FY15 SWAN Fee Formula: Key Budget Count Totals

Using Budget Draft 2

September 26, 2013 Finance/Personnel Committee Meeting

Used to Calculate SWAN Fees: Follow Steps Below

SWAN FY15

Operating $1,967,386

Other revenue -$106,628

Fee Revenue

Needed $1,860,758

Count totals

%

Formula

for SWAN

Fees Total Fee

$ per Count:

Used per

Library

Counts

Library Fee

Calc from Fee

Revenue

Needed X 28%

Cataloging

Consideration:

Added Back into

Library Fee

Library Fee* 77 28% 562,757$ 7,308.54$ 521,012$ 41,745$

License Count

Total* 839 22% 409,367$ 488$

Title Count Total * 6,808,841 35% 651,265$ 0.0956$

Circulation Count

Total* 13,560,936 15% 279,114$ 0.0206$

SubTotal 100% 1,902,503$

Cataloging

Consideration

Discount (41,745)$

Totaled from

Fee Chart

Final Revenue Total 1,860,758$

Difference btw

Revenue Needed &

Total (0)$

* Minus Elmhurst, Morton College & Orland ParkSteps for Creating Fee Chart

1 From SWAN Operating Budget, add total Expenses

2 Subtract Other Revenue (Enhanced, Internet Access, Interest, etc)

3 Calculate Library Fee to include Cataloging Consideration

4 Difference must be zero or as close as possible to "0"

Manually adjust

to match total

from fee chart

SWAN Annual Fee Chart

SWAN LIBRARY

Library Fee

(28% of total

budget)

License Fee

(22% of total

budget)

Circ Fee (15%

of total

budget)

Title Fee (35%

of the total

budget)

Subtotal of

FY14 SWAN

Member Fee

Catloging

Consideration

(15% Discount)

Final Total of

FY15 SWAN

Member Fee

Approved FY14

SWAN

Member Fee

Difference btw

FY14 & FY15

Fee

Percentage

Change

Acorn 7,309$ 4,879$ 3,715$ 7,331$ 23,234$ 23,234$ $22,395 839$ 3.6%

Alsip-Merr. Pk 7,309$ 6,343$ 3,597$ 10,998$ 28,247$ 28,247$ $27,298 949$ 3.4%

Bedford Pk 7,309$ 4,391$ 293$ 7,504$ 19,497$ 19,497$ $18,853 644$ 3.3%

Beecher 7,309$ 976$ 918$ 2,545$ 11,748$ 11,748$ $11,692 56$ 0.5%

Bellwood 7,309$ 3,903$ 1,895$ 7,955$ 21,061$ 21,061$ $20,371 690$ 3.3%

Berkeley 7,309$ 1,464$ 1,059$ 3,647$ 13,478$ 13,478$ $13,687 (209)$ -1.6%

Berwyn 7,309$ 11,222$ 7,602$ 11,764$ 37,897$ 37,897$ $37,294 603$ 1.6%

Blue Island 7,309$ 4,879$ 3,670$ 9,736$ 25,594$ 25,594$ $24,605 989$ 3.9%

Bridgeview 7,309$ 4,391$ 1,649$ 7,550$ 20,899$ 20,899$ $19,865 1,034$ 4.9%

Broadview 7,309$ 3,903$ 1,728$ 5,988$ 18,928$ 18,928$ $18,958 (30)$ -0.2%

Brookfield 7,309$ 4,391$ 6,032$ 8,485$ 26,217$ 26,217$ $24,732 1,485$ 5.7%

Brookfield Zoo 7,309$ 976$ 24$ 813$ 9,122$ 9,122$ $9,094 28$ 0.3%

Calumet City 7,309$ 12,198$ 2,955$ 14,131$ 36,593$ 36,593$ $35,401 1,192$ 3.3%

Calumet Park 7,309$ 976$ 500$ 1,527$ 10,311$ 10,311$ $10,370 (59)$ -0.6%

Chicago Hts. 7,309$ 3,903$ 1,976$ 11,230$ 24,418$ 24,418$ $24,403 15$ 0.1%

Chicago Ridge 7,309$ 3,903$ 3,048$ 7,409$ 21,669$ 21,669$ $20,572 1,097$ 5.1%

Cicero 7,309$ 10,246$ 6,172$ 9,666$ 33,393$ 33,393$ $32,331 1,062$ 3.2%

Clarendon Hls 7,309$ 3,903$ 2,214$ 5,767$ 19,193$ 19,193$ $18,867 326$ 1.7%

Crestwood 7,309$ 2,440$ 1,241$ 5,710$ 16,699$ 16,699$ $16,441 258$ 1.5%

Crete 7,309$ 4,391$ 3,453$ 7,522$ 22,674$ 22,674$ $22,155 519$ 2.3%

Dolton 7,309$ 5,855$ 1,359$ 10,916$ 25,439$ 25,439$ $24,646 793$ 3.1%

Downers Grove 7,309$ 18,053$ 18,372$ 27,859$ 71,592$ (10,739)$ 60,853$ $59,266 1,587$ 2.6%

Eisenhower 7,309$ 11,222$ 6,368$ 14,708$ 39,607$ 39,607$ $36,985 2,622$ 6.6%

Elmwood Pk 7,309$ 5,367$ 4,687$ 10,708$ 28,070$ 28,070$ $26,822 1,248$ 4.4%

Evergreen Pk 7,309$ 3,415$ 3,329$ 7,910$ 21,963$ 21,963$ $21,217 746$ 3.4%

Flossmoor 7,309$ 5,855$ 3,091$ 9,117$ 25,371$ 25,371$ $24,189 1,182$ 4.7%

Forest Pk 7,309$ 7,319$ 3,590$ 7,480$ 25,697$ 25,697$ $24,982 715$ 2.8%

Frankfort 7,309$ 7,807$ 7,572$ 12,175$ 34,862$ 34,862$ $33,250 1,612$ 4.6%

Glenwood-Lyn 7,309$ 5,855$ 2,153$ 6,040$ 21,356$ 21,356$ $20,535 821$ 3.8%

Grande Prairie 7,309$ 3,415$ 2,325$ 8,455$ 21,504$ 21,504$ $21,453 51$ 0.2%

Harvey 7,309$ 7,319$ 1,087$ 7,290$ 23,004$ 23,004$ $23,291 (287)$ -1.2%

Hillside 7,309$ 1,952$ 1,677$ 6,389$ 17,326$ 17,326$ $16,650 676$ 3.9%

Hinsdale 7,309$ 7,807$ 6,433$ 12,888$ 34,437$ 34,437$ $33,139 1,298$ 3.8%

Hodgkins 7,309$ 976$ 1,148$ 3,862$ 13,294$ 13,294$ $13,280 14$ 0.1%

Homewood 7,309$ 6,831$ 7,367$ 9,934$ 31,441$ 31,441$ $29,774 1,667$ 5.3%

Indian Prairie 7,309$ 11,222$ 16,694$ 17,425$ 52,650$ 52,650$ $49,262 3,388$ 6.4%

Justice 7,309$ 1,464$ 902$ 4,456$ 14,130$ 14,130$ $14,082 48$ 0.3%

La Grange 7,309$ 8,783$ 5,338$ 11,106$ 32,535$ 32,535$ $30,768 1,767$ 5.4%

La Grange Pk 7,309$ 5,367$ 3,548$ 9,507$ 25,730$ 25,730$ $24,895 835$ 3.2%

Lyons 7,309$ 2,928$ 1,574$ 6,206$ 18,016$ 18,016$ $17,481 535$ 3.0%

Markham 7,309$ 4,879$ 868$ 2,409$ 15,466$ 15,466$ $15,205 261$ 1.7%

Matteson 7,309$ 7,319$ 3,681$ 10,203$ 28,510$ 28,510$ $26,585 1,925$ 6.8%

Maywood 7,309$ 5,367$ 1,179$ 7,554$ 21,408$ 21,408$ $20,935 473$ 2.2%

McCook 7,309$ 1,952$ 369$ 2,523$ 12,152$ 12,152$ $11,814 338$ 2.8%

Melrose Pk 7,309$ 10,734$ 1,835$ 6,394$ 26,272$ 26,272$ $25,774 498$ 1.9%

Midlothian 7,309$ 3,415$ 1,979$ 7,382$ 20,085$ 20,085$ $19,331 754$ 3.8%

Morton Arboretum 7,309$ 1,464$ 80$ 2,787$ 11,639$ (1,746)$ 9,893$ $9,284 609$ 6.2%

N McConathy 7,309$ 976$ 519$ 3,399$ 12,202$ 12,202$ $12,255 (53)$ -0.4%

No.Riverside 7,309$ 4,391$ 1,551$ 5,260$ 18,511$ 18,511$ $17,654 857$ 4.6%

Northlake 7,309$ 6,343$ 3,536$ 9,008$ 26,196$ 26,196$ $25,812 384$ 1.5%

Oak Lawn 7,309$ 12,686$ 10,499$ 27,228$ 57,722$ (8,658)$ 49,063$ $46,817 2,246$ 4.6%

Oak Park 7,309$ 21,469$ 28,153$ 29,604$ 86,533$ (12,980)$ 73,553$ $68,879 4,674$ 6.4%

Palos Hts 7,309$ 2,928$ 3,259$ 9,852$ 23,346$ 23,346$ $22,143 1,203$ 5.2%

Palos Pk 7,309$ 1,952$ 1,078$ 3,761$ 14,099$ 14,099$ $13,723 376$ 2.7%

Park Forest 7,309$ 6,343$ 3,981$ 10,663$ 28,295$ 28,295$ $28,351 (56)$ -0.2%

Prairie State Col 7,309$ 5,367$ 246$ 8,531$ 21,453$ 21,453$ $18,553 2,900$ 13.5%

Prairie Trls 7,309$ 5,855$ 3,794$ 9,591$ 26,548$ 26,548$ $25,710 838$ 3.2%

Richton Pk 7,309$ 2,928$ 1,735$ 4,929$ 16,900$ 16,900$ $16,622 278$ 1.6%

River Forest 7,309$ 5,367$ 3,792$ 7,167$ 23,635$ 23,635$ $23,149 486$ 2.1%

River Grove 7,309$ 1,464$ 1,274$ 2,947$ 12,994$ 12,994$ $12,519 475$ 3.7%

SWAN Annual Fee Chart

SWAN LIBRARY

Library Fee

(28% of total

budget)

License Fee

(22% of total

budget)

Circ Fee (15%

of total

budget)

Title Fee (35%

of the total

budget)

Subtotal of

FY14 SWAN

Member Fee

Catloging

Consideration

(15% Discount)

Final Total of

FY15 SWAN

Member Fee

Approved FY14

SWAN

Member Fee

Difference btw

FY14 & FY15

Fee

Percentage

Change

Riverdale 7,309$ 2,928$ 1,050$ 3,986$ 15,272$ 15,272$ $14,717 555$ 3.6%

Riverside 7,309$ 5,855$ 2,988$ 9,524$ 25,676$ 25,676$ $25,073 603$ 2.3%

Schiller Pk 7,309$ 2,440$ 127$ 2,392$ 12,268$ 12,268$ $12,288 (20)$ -0.2%

So Suburban Col 7,309$ 1,952$ 1,818$ 8,198$ 19,276$ 19,276$ $18,363 913$ 4.7%

So. Holland 7,309$ 7,319$ 2,733$ 10,875$ 28,236$ 28,236$ $27,913 323$ 1.1%

Steger-S.Chgo. 7,309$ 1,464$ 1,137$ 3,068$ 12,977$ 12,977$ $13,308 (331)$ -2.6%

Stickney-FV 7,309$ 4,879$ 1,121$ 4,778$ 18,086$ 18,086$ $17,885 201$ 1.1%

Summit 7,309$ 1,952$ 470$ 4,423$ 14,153$ 14,153$ $14,058 95$ 0.7%

Thomas Ford 7,309$ 4,879$ 3,934$ 8,701$ 24,823$ 24,823$ $23,848 975$ 3.9%

Thornton 7,309$ 976$ 308$ 2,501$ 11,094$ 11,094$ $10,945 149$ 1.3%

Tinley Pk 7,309$ 10,734$ 14,180$ 18,589$ 50,812$ (7,622)$ 43,191$ $41,348 1,843$ 4.3%

University Pk 7,309$ 1,952$ 579$ 3,153$ 12,992$ 12,992$ $12,827 165$ 1.3%

Westchester 7,309$ 5,367$ 2,981$ 9,972$ 25,629$ 25,629$ $24,740 889$ 3.5%

Westmont 7,309$ 4,391$ 6,762$ 11,991$ 30,453$ 30,453$ $28,688 1,765$ 5.8%

Wm. Leonard 7,309$ 976$ 53$ 1,308$ 9,645$ 9,645$ $9,620 25$ 0.3%

Woodridge 7,309$ 9,271$ 11,782$ 19,914$ 48,275$ 48,275$ $45,649 2,626$ 5.4%

Worth 7,309$ 2,440$ 1,328$ 4,993$ 16,069$ 16,069$ $15,498 571$ 3.6%

TOTALS 562,757$ 405,463$ 279,114$ 651,265$ 1,898,600$ (41,745)$ 1,856,855$ 1,793,234$ 63,621$ 3.4%

Library Fee

(28% of total

budget)

License Fee

(22% of total

budget)

Circ Fee (15%

of total

budget)

Title Fee (35%

of the total

budget)

Subtotal of

FY14 SWAN

Member Fee

Catloging

Consideration

(15% Discount)

Final Total of

FY15 SWAN

Member Fee

Approved

FY14 SWAN

Member Fee

Difference btw

FY14 & FY15

Fee

Percentage

Change

SWAN Staff License Counts

SWAN LIBRARY 2012 2013 ChangeAcorn 10 11 1

Alsip-Merr. Pk 13 13 0

Bedford Pk 9 9 0

Beecher 2 2 0

Bellwood 8 8 0

Berkeley 3 3 0

Berwyn 23 23 0

Blue Island 10 10 0

Bridgeview 9 9 0

Broadview 8 8 0

Brookfield 9 10 1

Brookfield Zoo 2 2 0

Calumet City 25 25 0

Calumet Park 2 2 0

Chicago Hts. 8 8 0

Chicago Ridge 8 8 0

Cicero 21 21 0

Clarendon Hls 8 8 0

Crestwood 5 5 0

Crete 9 12 3

Dolton 12 12 0

Downers Grove 37 37 0

Eisenhower 23 23 0

Elmwood Pk 11 11 0

Evergreen Pk 7 8 1

Flossmoor 12 12 0

Forest Pk 15 15 0

Frankfort 16 18 2

Glenwood-Lyn 12 12 0

Grande Prairie 7 7 0

Harvey 15 15 0

Hillside 4 4 0

Hinsdale 16 6 0

Hodgkins 2 5 3

Homewood 14 18 4

Indian Prairie 23 23 0

Justice 3 3 0

La Grange 18 18 0

La Grange Pk 11 11 0

Lyons 6 6 0

Markham 10 10 0

Matteson 15 15 0

Maywood 11 11 0

McCook 4 4 0

Melrose Pk 22 22 0

Midlothian 7 7 0

SWAN Staff License Counts

SWAN LIBRARY 2012 2013 Change

Morton Arboretum 3 3 0

N McConathy 2 2 0

No.Riverside 9 9 0

Northlake 13 13 0

Oak Lawn 26 26 0

Oak Park 44 44 0

Palos Hts 6 6 0

Palos Pk 4 4 0

Park Forest 13 13 0

Prairie State Col 11 11 0

Prairie Trls 12 12 0

Richton Pk 6 6 0

River Forest 11 11 0

River Grove 3 3 0

Riverdale 6 6 0

Riverside 12 12 0

Schiller Pk 5 5 0

So Suburban Col 4 4 0

So. Holland 15 15 0

Steger-S.Chgo. 3 3 0

Stickney-FV 10 10 0

Summit 4 4 0

Thomas Ford 10 10 0

Thornton 2 2 0

Tinley Pk 22 24 2

University Pk 4 4 0

Westchester 11 11 0

Westmont 9 10 1

Wm. Leonard 2 2 0

Woodridge 19 19 0

Worth 5 5 0

TOTALS 831 839 18

SWAN Circulation Counts

SWAN Library 2011 2012 2013

Three Year

Circulation

Average:

2011-2013

Acorn 187,466 187,069 166,973 180,503

Alsip 181,247 154,300 188,814 174,787

Bedford Park 7,812 7,611 27,298 14,240

Beecher 48,285 47,047 38,445 44,592

Bellwood 97,386 100,898 77,895 92,060

Berkeley 58,634 57,821 37,831 51,429

Berwyn 378,379 367,246 362,468 369,364

Blue Island 181,938 174,187 178,810 178,312

Bridgeview 77,654 73,968 88,717 80,113

Broadview 95,146 81,920 74,829 83,965

Brookfield 287,207 312,110 279,935 293,084

Brookfield Zoo 2,054 1,179 330 1,188

Calumet City 134,693 122,673 173,395 143,587

Calumet Park 23,380 25,460 24,002 24,281

Chicago Heights 101,623 107,728 78,696 96,016

Chicago Ridge 120,592 135,698 187,993 148,094

Cicero 292,109 309,770 297,747 299,875

Clarendon Hills 121,462 125,366 75,841 107,556

Crestwood 65,249 60,665 55,014 60,309

Crete 166,986 160,892 175,380 167,753

Dolton 68,788 69,249 60,033 66,023

Downers Grove 917,100 879,772 880,921 892,598

Eisenhower 237,400 262,270 428,458 309,376

Elmwood Park 226,358 232,047 224,717 227,707

Evergreen Park 159,596 162,010 163,688 161,765

Flossmoor 133,009 130,890 186,580 150,160

Forest Park 170,171 177,027 176,127 174,442

Frankfort 364,079 366,849 372,728 367,885

Glenwood-Lynwood 111,782 107,130 94,949 104,620

Grande Prairie 129,169 126,570 83,134 112,958

Harvey 57,050 55,978 45,365 52,798

Hillside 80,922 76,994 86,569 81,495

Hinsdale 298,328 292,940 346,362 312,543

Hodgkins 54,347 60,321 52,639 55,769

Homewood 332,851 350,798 390,189 357,946

Indian Prairie 772,406 792,488 868,387 811,094

Justice 50,760 50,392 30,282 43,811

La Grange 243,453 246,121 288,436 259,337

La Grange Park 176,730 176,703 163,680 172,371

Lyons 79,015 81,628 68,782 76,475

Markham 50,265 50,608 25,707 42,193

Matteson 165,430 159,210 211,826 178,822

Maywood 59,453 65,754 46,636 57,281

SWAN Circulation Counts

SWAN Library 2011 2012 2013

Three Year

Circulation

Average:

2011-2013

McCook 12,724 8,295 32,824 17,948

Melrose Park 93,161 94,378 79,988 89,176

Midlothian 93,873 91,770 102,764 96,136

Morton Arboretum 3,697 3,663 4,265 3,875

Nancy McConathy 29,208 28,158 18,235 25,200

North Riverside 74,245 75,662 76,153 75,353

Northlake 175,029 166,593 173,745 171,789

Oak Lawn 477,308 456,672 596,381 510,120

Oak Park 1,321,604 1,361,520 1,420,308 1,367,811

Palos Heights 164,308 144,169 166,482 158,320

Palos Park 59,275 57,387 40,401 52,354

Park Forest 226,352 222,995 130,948 193,432

Prairie State College 9,102 10,265 16,543 11,970

Prairie Trails 188,811 199,116 165,037 184,321

Richton Park 89,984 85,116 77,785 84,295

River Forest 195,206 193,726 163,795 184,242

River Grove 53,814 67,070 64,816 61,900

Riverdale 55,441 53,962 43,609 51,004

Riverside 144,580 147,230 143,711 145,174

S Suburban College 5,926 6,759 5,830 6,172

Schiller Park 74,933 94,111 95,879 88,308

South Holland 128,458 130,549 139,411 132,806

Steger-S Chicago Hts 58,501 62,914 44,334 55,250

Stickney-Forest View 43,796 47,802 71,782 54,460

Summit 25,926 24,081 18,476 22,828

Thomas Ford 209,073 193,360 170,952 191,128

Thornton 14,881 17,681 12,329 14,964

Tinley Park 684,649 696,315 685,932 688,965

University Park 27,979 34,703 21,640 28,107

Westchester 161,536 152,581 120,433 144,850

Westmont 338,457 335,103 312,100 328,553

William Leonard 3,580 3,713 450 2,581

Woodridge 552,307 564,629 600,348 572,428

Worth 72,668 68,002 52,951 64,540

SWAN Title Counts

SWAN LIBRARY 2011 Titles 2012 Titles 2013 titles

Three Year

Average Title

Count: 2011 -

2013

Acorn 65,687 74,161 90,077 76,642

Alsip 97,043 113,384 134,505 114,977

Bedford Park 71,014 76,678 87,680 78,457

Beecher 25,552 26,355 27,928 26,612

Bellwood 73,952 79,254 96,291 83,166

Berkeley 33,548 38,809 42,025 38,127

Berwyn 123,016 120,732 125,235 122,994

Blue Island 93,054 100,872 111,442 101,789

Bridgeview 69,861 75,780 91,153 78,931

Broadview 59,299 66,096 62,412 62,602

Brookfield 79,057 84,702 102,371 88,710

Brookfield Zoo 8,105 8,104 9,296 8,502

Calumet City 145,256 139,226 158,733 147,738

Calumet Park 17,008 16,853 14,022 15,961

Chicago Heights 114,129 115,005 123,079 117,404

Chicago Ridge 73,266 74,716 84,382 77,455

Cicero 98,190 92,594 112,370 101,051

Clarendon Hills 55,021 58,933 66,921 60,292

Crestwood 55,440 56,909 66,736 59,695

Crete 78,268 72,780 84,862 78,637

Dolton 104,388 104,389 133,598 114,125

Downers Grove 289,976 267,542 316,255 291,258

Eisenhower 145,891 147,990 167,437 153,773

Elmwood Park 102,036 110,713 123,101 111,950

Evergreen Park 79,778 79,624 88,679 82,694

Flossmoor 87,920 93,939 104,095 95,318

Forest Park 74,767 74,974 84,851 78,197

Frankfort 117,318 127,671 136,858 127,282

Glenwood-Lynwood 54,687 59,101 75,638 63,142

Grande Prairie 86,389 84,204 94,598 88,397

Harvey 77,921 78,359 72,369 76,216

Hillside 56,741 66,372 77,263 66,792

Hinsdale 131,313 132,168 140,758 134,746

Hodgkins 40,111 39,522 41,496 40,376

Homewood 97,054 101,028 113,495 103,859

Indian Prairie 165,234 171,828 209,457 182,173

Justice 44,436 45,085 50,235 46,585

La Grange 106,926 111,945 129,466 116,112

La Grange Park 89,931 97,443 110,807 99,394

Lyons 54,518 64,206 75,911 64,878

Markham 23,818 21,962 29,792 25,191

Matteson 94,487 100,460 125,049 106,665

Maywood 74,169 74,794 87,955 78,973

SWAN Title Counts

SWAN LIBRARY 2011 Titles 2012 Titles 2013 titles

Three Year

Average Title

Count: 2011 -

2013

McCook 24,251 25,254 29,615 26,373

Melrose Park 65,064 66,121 69,365 66,850

Midlothian 71,182 73,793 86,560 77,178

Morton Arboretum 21,458 21,585 44,366 29,136

Nancy McConathy 35,174 34,497 36,948 35,540

North Riverside 46,130 52,938 65,917 54,995

Northlake 92,973 92,999 96,566 94,179

Oak Lawn 267,404 272,035 314,541 284,660

Oak Park 283,204 299,469 345,824 309,499

Palos Heights 92,209 99,304 117,479 102,997

Palos Park 33,981 37,858 46,133 39,324

Park Forest 109,291 112,276 112,859 111,475

Prairie State College 34,083 109,578 123,917 89,193

Prairie Trails 92,831 97,150 110,821 100,267

Richton Park 49,016 50,004 55,584 51,535

River Forest 74,052 75,875 74,870 74,932

River Grove 24,346 31,413 36,687 30,815

Riverdale 32,836 42,886 49,298 41,673

Riverside 94,213 98,457 106,057 99,576

S Suburban College 24,969 25,055 25,011 25,012

Schiller Park 75,052 85,390 96,696 85,713

South Holland 112,843 110,312 117,944 113,700

Steger-S Chicago Hts 36,334 28,211 31,666 32,070

Stickney-Forest View 49,627 49,155 51,067 49,950

Summit 44,685 45,393 48,641 46,240

Thomas Ford 80,446 87,530 104,931 90,969

Thornton 24,626 25,488 28,343 26,152

Tinley Park 181,685 187,426 213,929 194,347

University Park 31,295 31,677 35,929 32,967

Westchester 92,962 97,141 122,657 104,253

Westmont 107,578 122,769 145,742 125,363

William Leonard 13,018 13,050 14,947 13,672

Woodridge 189,414 197,765 237,414 208,198

Worth 41,206 52,186 63,202 52,198

SWAN Cataloging Libraries

Cataloging Libraries FY14 Fee

FY15 SWAN Fee

Without Discount

15% Discount

"Cataloging

Consideration"

FY15 SWAN

Fee Including

Discount

Difference

Between

FY14 and

FY15 Fees

Downers Grove 59,266$ 71,592$ (10,739)$ 60,853$ 1,587$

Morton Arboretum 9,284$ 11,639$ (1,746)$ 9,893$ 609$

Oak Lawn 46,817$ 57,722$ (8,658)$ 49,063$ 2,246$

Oak Park 68,879$ 86,533$ (12,980)$ 73,553$ 4,674$

Tinley Pk 41,348$ 50,812$ (7,622)$ 43,191$ 1,843$

Formula Sorted by Change, Low to High

SWAN LIBRARY

Library Fee

(28% of total

budget)

License Fee

(22% of total

budget)

Circ Fee (15%

of total

budget)

Title Fee (35%

of the total

budget)

Subtotal of

FY14 SWAN

Member Fee

Catloging

Consideration

(15% Discount)

Final Total of

FY15 SWAN

Member Fee

Approved FY14

SWAN

Member Fee

Difference btw

FY14 & FY15

Fee

Percentage

Change

Steger-S.Chgo. 7,309$ 1,464$ 1,137$ 3,068$ 12,977$ 12,977$ $13,308 (331)$ -2.6%

Berkeley 7,309$ 1,464$ 1,059$ 3,647$ 13,478$ 13,478$ $13,687 (209)$ -1.6%

Harvey 7,309$ 7,319$ 1,087$ 7,290$ 23,004$ 23,004$ $23,291 (287)$ -1.2%

Calumet Park 7,309$ 976$ 500$ 1,527$ 10,311$ 10,311$ $10,370 (59)$ -0.6%

N McConathy 7,309$ 976$ 519$ 3,399$ 12,202$ 12,202$ $12,255 (53)$ -0.4%

Park Forest 7,309$ 6,343$ 3,981$ 10,663$ 28,295$ 28,295$ $28,351 (56)$ -0.2%

Schiller Pk 7,309$ 2,440$ 127$ 2,392$ 12,268$ 12,268$ $12,288 (20)$ -0.2%

Broadview 7,309$ 3,903$ 1,728$ 5,988$ 18,928$ 18,928$ $18,958 (30)$ -0.2%

Chicago Hts. 7,309$ 3,903$ 1,976$ 11,230$ 24,418$ 24,418$ $24,403 15$ 0.1%

Hodgkins 7,309$ 976$ 1,148$ 3,862$ 13,294$ 13,294$ $13,280 14$ 0.1%

Grande Prairie 7,309$ 3,415$ 2,325$ 8,455$ 21,504$ 21,504$ $21,453 51$ 0.2%

Wm. Leonard 7,309$ 976$ 53$ 1,308$ 9,645$ 9,645$ $9,620 25$ 0.3%

Brookfield Zoo 7,309$ 976$ 24$ 813$ 9,122$ 9,122$ $9,094 28$ 0.3%

Justice 7,309$ 1,464$ 902$ 4,456$ 14,130$ 14,130$ $14,082 48$ 0.3%

Beecher 7,309$ 976$ 918$ 2,545$ 11,748$ 11,748$ $11,692 56$ 0.5%

Summit 7,309$ 1,952$ 470$ 4,423$ 14,153$ 14,153$ $14,058 95$ 0.7%

Stickney-FV 7,309$ 4,879$ 1,121$ 4,778$ 18,086$ 18,086$ $17,885 201$ 1.1%

So. Holland 7,309$ 7,319$ 2,733$ 10,875$ 28,236$ 28,236$ $27,913 323$ 1.1%

University Pk 7,309$ 1,952$ 579$ 3,153$ 12,992$ 12,992$ $12,827 165$ 1.3%

Thornton 7,309$ 976$ 308$ 2,501$ 11,094$ 11,094$ $10,945 149$ 1.3%

Northlake 7,309$ 6,343$ 3,536$ 9,008$ 26,196$ 26,196$ $25,812 384$ 1.5%

Crestwood 7,309$ 2,440$ 1,241$ 5,710$ 16,699$ 16,699$ $16,441 258$ 1.5%

Berwyn 7,309$ 11,222$ 7,602$ 11,764$ 37,897$ 37,897$ $37,294 603$ 1.6%

Richton Pk 7,309$ 2,928$ 1,735$ 4,929$ 16,900$ 16,900$ $16,622 278$ 1.6%

Markham 7,309$ 4,879$ 868$ 2,409$ 15,466$ 15,466$ $15,205 261$ 1.7%

Clarendon Hls 7,309$ 3,903$ 2,214$ 5,767$ 19,193$ 19,193$ $18,867 326$ 1.7%

Melrose Pk 7,309$ 10,734$ 1,835$ 6,394$ 26,272$ 26,272$ $25,774 498$ 1.9%

River Forest 7,309$ 5,367$ 3,792$ 7,167$ 23,635$ 23,635$ $23,149 486$ 2.1%

Maywood 7,309$ 5,367$ 1,179$ 7,554$ 21,408$ 21,408$ $20,935 473$ 2.2%

Crete 7,309$ 4,391$ 3,453$ 7,522$ 22,674$ 22,674$ $22,155 519$ 2.3%

Riverside 7,309$ 5,855$ 2,988$ 9,524$ 25,676$ 25,676$ $25,073 603$ 2.3%

Downers Grove 7,309$ 18,053$ 18,372$ 27,859$ 71,592$ -$10,738.81 60,853$ $59,266 1,587$ 2.6%

Palos Pk 7,309$ 1,952$ 1,078$ 3,761$ 14,099$ 14,099$ $13,723 376$ 2.7%

McCook 7,309$ 1,952$ 369$ 2,523$ 12,152$ 12,152$ $11,814 338$ 2.8%

Forest Pk 7,309$ 7,319$ 3,590$ 7,480$ 25,697$ 25,697$ $24,982 715$ 2.8%

Lyons 7,309$ 2,928$ 1,574$ 6,206$ 18,016$ 18,016$ $17,481 535$ 3.0%

Dolton 7,309$ 5,855$ 1,359$ 10,916$ 25,439$ 25,439$ $24,646 793$ 3.1%

Prairie Trls 7,309$ 5,855$ 3,794$ 9,591$ 26,548$ 26,548$ $25,710 838$ 3.2%

Cicero 7,309$ 10,246$ 6,172$ 9,666$ 33,393$ 33,393$ $32,331 1,062$ 3.2%

La Grange Pk 7,309$ 5,367$ 3,548$ 9,507$ 25,730$ 25,730$ $24,895 835$ 3.2%

Calumet City 7,309$ 12,198$ 2,955$ 14,131$ 36,593$ 36,593$ $35,401 1,192$ 3.3%

Bellwood 7,309$ 3,903$ 1,895$ 7,955$ 21,061$ 21,061$ $20,371 690$ 3.3%

Bedford Pk 7,309$ 4,391$ 293$ 7,504$ 19,497$ 19,497$ $18,853 644$ 3.3%

Alsip-Merr. Pk 7,309$ 6,343$ 3,597$ 10,998$ 28,247$ 28,247$ $27,298 949$ 3.4%

Evergreen Pk 7,309$ 3,415$ 3,329$ 7,910$ 21,963$ 21,963$ $21,217 746$ 3.4%

Westchester 7,309$ 5,367$ 2,981$ 9,972$ 25,629$ 25,629$ $24,740 889$ 3.5%

Worth 7,309$ 2,440$ 1,328$ 4,993$ 16,069$ 16,069$ $15,498 571$ 3.6%

Acorn 7,309$ 4,879$ 3,715$ 7,331$ 23,234$ 23,234$ $22,395 839$ 3.6%

Riverdale 7,309$ 2,928$ 1,050$ 3,986$ 15,272$ 15,272$ $14,717 555$ 3.6%

River Grove 7,309$ 1,464$ 1,274$ 2,947$ 12,994$ 12,994$ $12,519 475$ 3.7%

Midlothian 7,309$ 3,415$ 1,979$ 7,382$ 20,085$ 20,085$ $19,331 754$ 3.8%

Hinsdale 7,309$ 7,807$ 6,433$ 12,888$ 34,437$ 34,437$ $33,139 1,298$ 3.8%

Glenwood-Lyn 7,309$ 5,855$ 2,153$ 6,040$ 21,356$ 21,356$ $20,535 821$ 3.8%

Blue Island 7,309$ 4,879$ 3,670$ 9,736$ 25,594$ 25,594$ $24,605 989$ 3.9%

Hillside 7,309$ 1,952$ 1,677$ 6,389$ 17,326$ 17,326$ $16,650 676$ 3.9%

Thomas Ford 7,309$ 4,879$ 3,934$ 8,701$ 24,823$ 24,823$ $23,848 975$ 3.9%

Tinley Pk 7,309$ 10,734$ 14,180$ 18,589$ 50,812$ -$7,621.87 43,191$ $41,348 1,843$ 4.3%

Elmwood Pk 7,309$ 5,367$ 4,687$ 10,708$ 28,070$ 28,070$ $26,822 1,248$ 4.4%

Oak Lawn 7,309$ 12,686$ 10,499$ 27,228$ 57,722$ -$8,658.24 49,063$ $46,817 2,246$ 4.6%

Frankfort 7,309$ 7,807$ 7,572$ 12,175$ 34,862$ 34,862$ $33,250 1,612$ 4.6%

No.Riverside 7,309$ 4,391$ 1,551$ 5,260$ 18,511$ 18,511$ $17,654 857$ 4.6%

Flossmoor 7,309$ 5,855$ 3,091$ 9,117$ 25,371$ 25,371$ $24,189 1,182$ 4.7%

Formula Sorted by Change, Low to High

SWAN LIBRARY

Library Fee

(28% of total

budget)

License Fee

(22% of total

budget)

Circ Fee (15%

of total

budget)

Title Fee (35%

of the total

budget)

Subtotal of

FY14 SWAN

Member Fee

Catloging

Consideration

(15% Discount)

Final Total of

FY15 SWAN

Member Fee

Approved FY14

SWAN

Member Fee

Difference btw

FY14 & FY15

Fee

Percentage

Change

So Suburban Col 7,309$ 1,952$ 1,818$ 8,198$ 19,276$ 19,276$ $18,363 913$ 4.7%

Bridgeview 7,309$ 4,391$ 1,649$ 7,550$ 20,899$ 20,899$ $19,865 1,034$ 4.9%

Chicago Ridge 7,309$ 3,903$ 3,048$ 7,409$ 21,669$ 21,669$ $20,572 1,097$ 5.1%

Palos Hts 7,309$ 2,928$ 3,259$ 9,852$ 23,346$ 23,346$ $22,143 1,203$ 5.2%

Homewood 7,309$ 6,831$ 7,367$ 9,934$ 31,441$ 31,441$ $29,774 1,667$ 5.3%

La Grange 7,309$ 8,783$ 5,338$ 11,106$ 32,535$ 32,535$ $30,768 1,767$ 5.4%

Woodridge 7,309$ 9,271$ 11,782$ 19,914$ 48,275$ 48,275$ $45,649 2,626$ 5.4%

Brookfield 7,309$ 4,391$ 6,032$ 8,485$ 26,217$ 26,217$ $24,732 1,485$ 5.7%

Westmont 7,309$ 4,391$ 6,762$ 11,991$ 30,453$ 30,453$ $28,688 1,765$ 5.8%

Morton Arboretum 7,309$ 1,464$ 80$ 2,787$ 11,639$ -$1,745.84 9,893$ $9,284 609$ 6.2%

Oak Park 7,309$ 21,469$ 28,153$ 29,604$ 86,533$ -$12,979.98 73,553$ $68,879 4,674$ 6.4%

Indian Prairie 7,309$ 11,222$ 16,694$ 17,425$ 52,650$ 52,650$ $49,262 3,388$ 6.4%

Eisenhower 7,309$ 11,222$ 6,368$ 14,708$ 39,607$ 39,607$ $36,985 2,622$ 6.6%

Matteson 7,309$ 7,319$ 3,681$ 10,203$ 28,510$ 28,510$ $26,585 1,925$ 6.8%

Prairie State Col 7,309$ 5,367$ 246$ 8,531$ 21,453$ 21,453$ $18,553 2,900$ 13.5%

WELLNESS BENEFIT POLICY

Benefit: As a benefit to regular, full-time, benefits-eligible employees, SWAN allows up to $20 per month/$240 per year to be reimbursed for wellness-related activities (upon review and approval from the Executive Director). Eligible employees requesting wellness benefits must complete and have the Executive Director’s signature on an Employee Wellness Request Form in order for the activity to be reimbursed once completed. When the employee has finished the event or activity, documentation must be provided along with a completed expense form in order to receive the reimbursement. Acceptable documentation includes payment receipt and/or attendance forms. Reimbursement will then be provided to the employee in check form. Guidelines for Use of Wellness Reimbursement: Below are some basic guidelines for use of the wellness benefit, but these should not be considered to be all-inclusive. If an employee has a question about requested use of the wellness benefit, he/she may contact the Executive Director or Human Resources for guidance. Wellness as a concept should incorporate a direct physical, nutritional, or other health-related benefit. Examples include:

• Gym or fitness club membership • A la carte fitness classes, such as zumba, yoga, Pilates, Crossfit, cardio kickbox, spin, and run

clubs • Registration for activities such as runs, fitness workshops, and triathlons • Flu shots and health screenings • Smoking cessation programs • Nutrition programs, nutrition counseling, or nutrition consults

Comment [BR1]: Do we want to make this applicable for all employees again, like the tuition benefit?

Comment [BR2]: What else would we like to include here?

SWAN

Employee Wellness Pre-Approval Form

Instructions:

1. Completely fill out the form. List the specific wellness activity/activities in which you wish to participate, listing the specific day of the activity, if applicable. 2. Include any pertinent comments. 3. Sign the form and submit it to the Executive Director for review and pre-approval.

Employee:

I am requesting permission to participate in the following wellness activity for SWAN reimbursement.

Wellness Activity & Location

Date(s) of Activity

Additional Comments:

By my signature, I hereby affirm to SWAN that the statements I have made on this form are true; and if any statement is discovered to be untrue, I may be disciplined up to and including termination of employment.

Signatures:

Employee Executive Director