AGENDA - Town of East Fremantle · AGENDA Council Meeting Tuesday, 10 December 2019 at 6.30pm Disclaimer The purpose of this Council meeting is to discuss and, where possible, make

AGENDA

Council Meeting Tuesday, 10 December 2019 at 6.30pm

Disclaimer The purpose of this Council meeting is to discuss and, where possible, make resolutions about items appearing on the agenda. Whilst Council has the power to resolve such items and may in fact, appear to have done so at the meeting, no person should rely on or act on the basis of such decision or on any advice or information provided by a member or officer, or on the content of any discussion occurring, during the course of the meeting. Persons should be aware that the provisions of the Local Government Act 1995 (section 5.25 (e)) establish procedures for revocation or rescission of a Council decision. No person should rely on the decisions made by Council until formal advice of the Council decision is received by that person. The Town of East Fremantle expressly disclaims liability for any loss or damage suffered by any person as a result of relying on or acting on the basis of any resolution of Council, or any advice or information provided by a member or officer, or the content of any discussion occurring, during the course of the Council meeting.

Copyright The Town wishes to advise that any plans or documents contained within this Agenda may be subject to copyright law provisions (Copyright Act 1968, as amended) and that the express permission of the copyright owner(s) should be sought prior to their reproduction.

AGENDA FOR ORDINARY COUNCIL MEETING TUESDAY, 10 DECEMBER 2019

Procedure for Deputations, Presentations and Public Question Time at Council Meetings Council thanks you for your participation in Council Meetings and trusts that your input will be beneficial to all parties. Council has a high regard for community input where possible, in its decision making processes.

Deputations A formal process where members of the

community request permission to address Council or Committee on an issue.

Presentations An occasion where awards or gifts may be accepted

by the Council on behalf of the community, when the Council makes a presentation to a worthy recipient or

when agencies may present a proposal that will impact on the Local Government.

Procedures for Deputations The Council allows for members of the public to make a deputation to Council on an issue related to Local Government business. Notice of deputations need to be received by 5pm on the day before the meeting and agreed to by the Presiding Member. Please contact Executive Support Services via telephone on 9339 9339 or email [email protected] to arrange your deputation. Where a deputation has been agreed to, during the meeting the Presiding Member will call upon the relevant person(s) to come forward and address Council. A Deputation invited to attend a Council meeting: (a) is not to exceed five (5) persons, only two (2) of whom may address the Council, although others

may respond to specific questions from Members; (b) is not to address the Council for a period exceeding ten (10) minutes without the agreement of

the Council; and (c) additional members of the deputation may be allowed to speak with the agreement of the

Presiding Member. Council is unlikely to take any action on the matter discussed during the deputation without first considering an officer’s report on that subject in a later Council agenda. Procedure for Presentations Notice of presentations being accepted by Council on behalf of the community, or agencies presenting a proposal, need to be received by 5pm on the day before the meeting and agreed to by the Presiding Member. Please contact Executive Support Services via telephone on 9339 9339 or email [email protected] to arrange your presentation. Where the Council is making a presentation to a worthy recipient, the recipient will be advised in advance and asked to attend the Council meeting to receive the award. All presentations will be received/awarded by the Mayor or an appropriate Councillor.

mailto:[email protected]

mailto:[email protected]

AGENDA FOR ORDINARY COUNCIL MEETING TUESDAY, 10 DECEMER 2019

Procedure for Public Question Time The Council extends a warm welcome to you in attending any meeting of the Council. Council is committed to involving the public in its decision making processes whenever possible, and the ability to ask questions during ‘Public Question Time’ is of critical importance in pursuing this public participation objective. Council (as required by the Local Government Act 1995) sets aside a period of ‘Public Question Time’ to enable a member of the public to put up to three (3) questions to Council. Questions should only relate to the business of Council and should not be a statement or personal opinion. Upon receipt of a question from a member of the public, the Mayor may either answer the question or direct it to a Councillor or an Officer to answer, or it will be taken on notice. Having regard for the requirements and principles of Council, the following procedures will be applied in accordance with the Town of East Fremantle Local Government (Council Meetings) Local Law

2016: 1. Public Questions Time will be limited to fifteen (15) minutes. 2. Public Question Time will be conducted at an Ordinary Meeting of Council immediately

following “Responses to Previous Public Questions Taken on Notice”. 3. Each member of the public asking a question will be limited to two (2) minutes to ask their

question(s). 4. Questions will be limited to three (3) per person. 5. Please state your name and address, and then ask your question. 6. Questions should be submitted to the Chief Executive Officer in writing by 5pm on the day

before the meeting and be signed by the author. This allows for an informed response to be given at the meeting.

7. Questions that have not been submitted in writing by 5pm on the day before the meeting will be responded to if they are straightforward.

8. If any question requires further research prior to an answer being given, the Presiding Member will indicate that the “question will be taken on notice” and a response will be forwarded to the member of the public following the necessary research being undertaken.

9. Where a member of the public provided written questions then the Presiding Member may elect for the questions to be responded to as normal business correspondence.

10. A summary of the question and the answer will be recorded in the minutes of the Council meeting at which the question was asked.

During the meeting, no member of the public may interrupt the meetings proceedings or enter into conversation. Members of the public shall ensure that their mobile telephone and/or audible pager is not switched on or used during any meeting of the Council. Members of the public are hereby advised that use of any electronic, visual or audio recording device or instrument to record proceedings of the Council is not permitted without the permission of the Presiding Member.


CONTENTS

1. OFFICIAL OPENING 1

2. ACKNOWLEDGEMENT OF COUNTRY 1

3. RECORD OF ATTENDANCE 1

3.1 Attendance 1

3.2 Apologies 1

3.3 Approved 1

4. DISCLOSURES OF INTEREST 1

4.1 Financial 1

4.2 Proximity 1

4.3 Impartiality 1

5. PUBLIC QUESTION TIME 1

5.1 Responses to previous questions from members of the public taken on notice 1

5.1.1 C Gepp, Coolgardie Avenue 1

5.2 Public Question Time 2

6. PRESENTATIONS/DEPUTATIONS 2

6.1 Presentations 2

6.2 Deputations 2

7. APPLICATIONS FOR LEAVE OF ABSENCE 2

8. CONFIRMATION OF MINUTES OF PREVIOUS MEETING 2

8.1 Meeting of Council (19 November 2019) 2

9. ANNOUNCEMENTS BY THE PRESIDING MEMBER 2

10. UNRESOLVED BUSINESS FROM PREVIOUS MEETINGS 2

11. REPORTS AND RECOMMENDATIONS OF COMMITTEES 3

11.1 Town Planning Committee Meeting (3 December 2019) 3

12. REPORTS 51

12.1 FINANCE 51

12.1.1 Monthly Financial Report (Containing the Statement of Financial Activity) – November 2019 51

12.1.2 Accounts for Payment – November 2019 79

12.1.3 Credit Card Authorisation 87

12.2 GOVERNANCE 97

12.2.1 Statement of Business Ethics 97

13. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 103


14. NOTICE OF MOTION FOR CONSIDERATION AT THE NEXT MEETING 103

15. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN 103

16. NEW BUSINESS OF AN URGENT NATURE 103

17. MATTERS BEHIND CLOSED DOORS 103

18. CLOSURE 103


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NOTICE OF MEETING

Elected Members

An Ordinary Meeting of the Council will be held on Tuesday, 10 December 2019 in the Council Chamber, 135 Canning Highway East Fremantle commencing at 6.30pm and your attendance is requested.

GARY TUFFIN Chief Executive Officer

AGENDA

1. OFFICIAL OPENING

2. ACKNOWLEDGEMENT OF COUNTRY“On behalf of the Council I would like to acknowledge the Whadjuk Nyoongar people as thetraditional custodians of the land on which this meeting is taking place and pay my respectsto Elders past, present and emerging.”

3. RECORD OF ATTENDANCE

3.1 Attendance

3.2 Apologies

3.3 ApprovedCr M McPhail

4. DISCLOSURES OF INTEREST

4.1 Financial

4.2 Proximity

4.3 Impartiality

5. PUBLIC QUESTION TIME

5.1 Responses to previous questions from members of the public taken on notice

5.1.1 C Gepp, Coolgardie AvenueWhat is the reason for the substantial discrepancy of wages for the East Fremantle Festivaldetailed in the statutory budget as $2,954 compared to the amount of $12,840 estimated inthe officer’s East Fremantle’s George Street Festival update (September 2019 CouncilMeeting).


Response The 2019/20 Statutory Budget includes an allocation of $2,954 in wages against this event. This is an allocation of external labour to assist with requirements on the day including traffic management, waste removal, and general hand activities. The amount of $12,840 referenced in the Officer’s Report from the September 2019 Council Meeting includes an amount of $10,250 being an estimation of the Coordinator Capacity Buildings time (estimated 250 hours) in managing the Festival. The Coordinator’s Salary is fully budgeted against account number E04201, and is not time costed against the Festival Budget.

5.2 Public Question Time 6. PRESENTATIONS/DEPUTATIONS

6.1 Presentations Nil.

6.2 Deputations 7. APPLICATIONS FOR LEAVE OF ABSENCE 8. CONFIRMATION OF MINUTES OF PREVIOUS MEETING 8.1 Meeting of Council (19 November 2019)

8.1 OFFICER RECOMMENDATION

That the minutes of the Ordinary meeting of Council held on Tuesday, 19 November 2019 be confirmed as a true and correct record of proceedings.

9. ANNOUNCEMENTS BY THE PRESIDING MEMBER 10. UNRESOLVED BUSINESS FROM PREVIOUS MEETINGS

Nil.

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11. REPORTS AND RECOMMENDATIONS OF COMMITTEES

11.1 Town Planning Committee Meeting (3 December 2019) File ref C/MTP1 Prepared by Andrew Malone, Executive Manager Regulatory Services Meeting Date: 10 December 2019 Voting requirements Simple Majority Documents tabled Nil Attachments 1. Town Planning Committee Minutes Purpose To submit the minutes and delegated decisions of the Town Planning Committee for receipt by Council. Executive Summary The Committee, at its meeting on 3 December 2019, exercised its delegation in five statutory matters where at least four members voted in favour of the Reporting Officer’s recommendation. Consultation Town Planning Committee. Statutory Environment Nil. Policy Implications Nil. Strategic Implications Nil. Site Inspection Not applicable. Comment The unconfirmed minutes of the Town Planning Committee meeting are now presented to Council to be received.

11.1 COMMITTEE RECOMMENDATION

That the unconfirmed Minutes of the Town Planning Committee Meeting held on 3 December 2019 be received.

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MINUTES

Town Planning Committee Tuesday, 3 December 2019 at 6.30pm

Disclaimer Whilst Council has the power to resolve such items and may in fact, appear to have done so at the meeting, no person should rely on or act on the basis of such decision or on any advice or information provided by a member or officer, or on the content of any discussion occurring, during the course of the meeting. Persons should be aware that the provisions of the Local Government Act 1995 (section 5.25 I) establish procedures for revocation or rescission of a Council decision. No person should rely on the decisions made by Council until formal advice of the Council decision is received by that person. The Town of East Fremantle expressly disclaims liability for any loss or damage suffered by any person as a result of relying on or acting on the basis of any resolution of Council, or any advice or information provided by a member or officer, or the content of any discussion occurring, during the course of the Council meeting.

Copyright The Town wishes to advise that any plans or documents contained within the Minutes may be subject to copyright law provisions (Copyright Act 1968, as amended) and that the express permission of the copyright owner(s) should be sought prior to their reproduction. The Town wishes to advise that any plans or documents contained within this Agenda may be subject to copyright law provisions (Copyright Act 1968, as amended) and that the express permission of the copyright owner(s) should be sought prior to their reproduction.

REPORT 11.1 ATTACHMENT 1

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MINUTES OF TOWN PLANNING MEETING TUESDAY, 3 DECEMBER 2019

CONTENTS

1. DECLARATION OF OPENING OF MEETING/ANNOUNCEMENTS OF VISITORS 1

2. ACKNOWLEDGEMENT OF COUNTRY 1

3. RECORD OF ATTENDANCE 1 3.1 Attendance 1

3.2 Apologies 1

3.3 Leave of Absence 1

4. MEMORANDUM OF OUTSTANDING BUSINESS 1

5. DISCLOSURES OF INTEREST 1 5.1 Financial 1

5.2 Proximity 1

5.3 Impartiality 1

6. PUBLIC QUESTION TIME 2 6.1 Responses to previous questions from members of the public taken on notice 2

6.2 Public Question Time 2

7. PRESENTATIONS/DEPUTATIONS 2 7.1 Presentations 2

7.2 Deputations 2

8. CONFIRMATION OF MINUTES OF PREVIOUS MEETING 2 8.1 Town Planning Committee (5 November 2019) 2

9. ANNOUNCEMENTS BY THE PRESIDING MEMBER 2

10. REPORTS OF COMMITTEES 2

11. REPORTS OF OFFICERS (COMMITTEE DELEGATION) 3 11.1 Woodhouse Road No 7 (Lot 288) Proposed alterations and additions including a second storey

(amendments to previous DA P072/18) 3

11.5 Canning Highway No 101 (Lot 4274) Proposed conservation and adaptation works 10

11.2 George Street No 38 (Lot 412 &414) Proposed signage 23

11.3 Sewell Street No 62 (Lot 306) Proposed new residence 28

11.4 Oakover Street No 18 (Lot 15) Approval subsequent to development of patio 37

12. REPORTS OF OFFICERS (COUNCIL DECISION) 43

13. MATTERS BEHIND CLOSED DOORS 43

14. CLOSURE OF MEETING 43


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MINUTES OF THE ORDINARY MEETING OF THE TOWN PLANNING COMMITTEE HELD IN THE COUNCIL CHAMBER, 135 CANNING HIGHWAY, EAST FREMANTLE ON TUESDAY 3 DECEMBER 2019 1. DECLARATION OF OPENING OF MEETING/ANNOUNCEMENTS OF VISITORS The Presiding Member opened the meeting at 6.30 pm and welcomed members of the gallery 2. ACKNOWLEDGEMENT OF COUNTRY

“On behalf of the Council I would like to acknowledge the Whadjuk Nyoongar people as the traditional custodians of the land on which this meeting is taking place and pay my respects to Elders past and present.”

3. RECORD OF ATTENDANCE

3.1 Attendance

The following members were in attendance:

Cr C Collinson Presiding Member Mayor J O’Neill Cr T Natale Cr J Harrington Cr D Nardi Cr A Watkins

The following staff were in attendance: A Malone Executive Manager Regulatory Services

K Culkin Minute Secretary

3.2 Apologies

Nil

3.3 Leave of Absence

Nil

4. MEMORANDUM OF OUTSTANDING BUSINESS

Nil 5. DISCLOSURES OF INTEREST

Nil

5.1 Financial

Nil

5.2 Proximity

Nil

5.3 Impartiality

Nil


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6. PUBLIC QUESTION TIME

6.1 Responses to previous questions from members of the public taken on notice

Nil

6.2 Public Question Time

Nil 7. PRESENTATIONS/DEPUTATIONS

Nil

7.1 Presentations

Nil

7.2 Deputations

Nil

8. CONFIRMATION OF MINUTES OF PREVIOUS MEETING

8.1 Town Planning Committee (5 November 2019)

8.1 OFFICER RECOMMENDATION

Moved Cr Natale, seconded Cr Nardi

That the minutes of the Town Planning Committee meeting held on Tuesday 5 November 2019 be confirmed as a true and correct record of proceedings.

(CARRIED UNANIMOUSLY)

9. ANNOUNCEMENTS BY THE PRESIDING MEMBER

Nil 10. REPORTS OF COMMITTEES

Nil


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11. REPORTS OF OFFICERS (COMMITTEE DELEGATION)

PROCEDURAL MOTION

Moved Cr Harrington , seconded Cr Nardi

That the order of business be changed to allow members of the gallery to speak to specific planning applications.


11.1 Woodhouse Road No 7 (Lot 288) Proposed alterations and additions including a second storey (amendments to previous DA P072/18)

Owner Donna Charlesworth Applicant Tangent Nominees Pty Ltd File ref P085/19; WOO7 Prepared by James Bannerman Planning Officer Supervised by Andrew Malone, Executive Manager Regulatory Services Meeting date 3 December 2019 Voting requirements Simple Majority Documents tabled Nil Attachments Nil Purpose The purpose of this report is for Council to consider a planning application for proposed alterations and additions (including a second storey) at an existing dwelling at No 7 (Lot 288) Woodhouse Street, East Fremantle. Executive Summary The applicant is seeking Council approval for the following variations to the Residential Design Codes and the Residential Design Guidelines;

(i) Building height – 6.5m required, more than 6.5m provided; and

(ii) Privacy setbacks – 7.5m required, 5.0m provided

A previous approval is in place (P072/18) and this application considers variations to that approval. It is considered that the above variations can be supported subject to conditions of planning approval being imposed. Background Zoning: Residential R17.5 Site area: 749m² Previous Decisions of Council and/or History of an Issue or Site P072/18 development approval for alterations and additions to an existing dwelling 6 November 2018


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Consultation Advertising The application was advertised to surrounding land owners 25 October to 11 November 2019. Letters of support for the proposal were received from 2, 6 and 8 View Terrace and 5 Woodhouse Road. No submissions opposing the proposal were received.

Community Design Advisory Committee (CDAC) The application was previously referred to CDAC for DA P072/18.

External Consultation Nil Statutory Environment Planning and Development Act 2005 Residential Design Codes of WA Town of East Fremantle Local Planning Scheme No. 3 (LPS No. 3) Policy Implications Town of East Fremantle Residential Design Guidelines 2016 (as amended) Financial Implications Nil Strategic Implications The Town of East Fremantle Strategic Community Plan 2017 – 2027 states as follows:

Built Environment Accessible, well planned built landscapes which are in balance with the Town’s unique heritage and open spaces.

3.1 Facilitate sustainable growth with housing options to meet future community needs. 3.1.1 Advocate for a desirable planning and community outcome for all major strategic

development sites. 3.1.2 Plan for a mix of inclusive diversified housing options.

3.2 Maintaining and enhancing the Town’s character. 3.2.1 Ensure appropriate planning policies to protect the Town’s existing built form.

3.3 Plan and maintain the Town’s assets to ensure they are accessible, inviting and well connected. 3.3.1 Continue to improve asset management practices. 3.3.2 Optimal management of assets within resource capabilities. 3.3.3 Plan and advocate for improved access and connectivity.

Natural Environment Maintaining and enhancing our River foreshore and other green, open spaces with a focus on environmental sustainability and community amenity.

4.1 Conserve, maintain and enhance the Town’s open spaces. 4.1.1 Partner with Stakeholders to actively protect, conserve and maintain the Swan River

foreshore. 4.1.2 Plan for improved streetscapes parks and reserves.


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4.2 Enhance environmental values and sustainable natural resource use. 4.2.1 Reduce waste through sustainable waste management practices.

4.3 Acknowledge the change in our climate and understand the impact of those changes. 4.3.1 Improve systems and infrastructure standards to assist with mitigating climate

change impacts.

Risk Implications

Risk Matrix

A risk is often specified in terms of an event or circumstance and the consequences that may flow from it. An effect may be positive, negative or a deviation from the expected and may be related to the following objectives; occupational health and safety, financial, service interruption, compliance, reputation and environment. A risk matrix has been prepared and a risk rating is provided below. Any items with a risk rating over 16 will be added to the Risk Register, and any item with a risk rating over 16 will require a specific risk treatment plan to be developed.

Risk Rating 6

Does this item need to be added to the Town’s Risk Register No

Is a Risk Treatment Plan Required No

Site Inspection A site inspection was undertaken.

Risk

Risk

Likelihood

(based on

history &

with

existing

controls)

Risk

Impact /

Conseque

nce

Risk Rating

(Prior to

Treatment

or Control)

Principal Risk Theme

Risk Action Plan

(Controls or

Treatment

proposed)

That Council

does not

approve the

proposed

development

Possible

(3) Minor (2)

Moderate

(5-9)

COMPLIANCE Minor

regulatory or

statutory impact

Accept Officer

Recommendation

Consequence

Likelihood

Insignificant Minor Moderate Major Extreme

1 2 3 4 5

Almost

Certain 5 Moderate (5) High (10) High (15) Extreme (20) Extreme (25)

Likely 4 Low (4) Moderate (8) High (12) High (16) Extreme (20)

Possible 3 Low (3) Moderate (6) Moderate (9) High (12) High (15)

Unlikely 2 Low (2) Low (4) Moderate (6) Moderate (8) High (10)

Rare 1 Low (1) Low (2) Low (3) Low (4) Moderate (5)


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Comment Statutory Assessment The proposal has been assessed against the provisions of Local Planning Scheme No. 3 and the Town’s Local Planning Policies including the Residential Design Guidelines, as well as the Residential Design Codes. A summary of the assessment is provided in the following tables.

Legend (refer to tables below)

A Acceptable

D Discretionary

N/A Not Applicable

Residential Design Codes Assessment

Local Planning Policies Assessment

LPP Residential Design Guidelines Provision Status

3.7.2 Additions and Alterations to Existing Buildings A

3.7.3 Development of Existing Buildings A

3.7.4 Site Works A

3.7.5 Demolition A

3.7.6 Construction of New Buildings N/A

3.7.7 Building Setbacks and Orientation A

3.7.8 Roof Form and Pitch A

3.7.9 Materials and Colours A

3.7.10 Landscaping A

3.7.11 Front Fences N/A

3.7.12 Pergolas N/A

3.7.13 Incidental Development Requirements N/A

3.7.14 Footpaths and Crossovers N/A

3.7.15.4.3.1 Fremantle Port Buffer Area N/A

3.7.15.3.3 Garages and Carports N/A

Design Element Required Proposed Status

Street Front Setback N/A

Secondary Street Setback N/A

Lot boundary setbacks

Eastern wall- terrace 1.1m 1.61m A

Master bed – upper storey 1.5m 1.61m A

Fireplace – upper storey 1.3m 2m A

Balcony 2 – southern boundary

3m 8.33m A

Ensuite - southern boundary

1.2m 13.4m A

Bed 3 – southern boundary 1.2m 12.8m A

Bed 3, bath, lift 1.2m 5.2m A

Open Space 50% 61% A

Wall height 6.5m > 6.5m D

Setback of Carport N/A

Car Parking N/A

Site Works N/A

Visual Privacy 7.5m 5m D

Overshadowing <25% 1% A

Drainage To be conditioned A


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This development application proposes amendments to an existing development approval (DA P072/18) at the subject property. A new development application was submitted to seek approval for the amendments. Many of the modifications have no planning implications (including additions of larger windows, internal door locations, changes to an internal staircase), while some have reduced the impact on the neighbouring properties (additional wall length to balcony 2 and substitution of the front balcony roof with a smaller awning). The report will only consider changes to the design that have planning implications.

Maximum Wall Height

There are slight changes in the heights of the proposed dwelling. Given a concealed roof the maximum building height is required to be 6.5m in accordance with clause 3.7.17.4.1.3 A1.4 of the Residential Design Guidelines. In this case the maximum height is exceeded in the following areas;

The north-eastern corner of the dwelling is 7.69 m above natural ground level

The south-western corner of the dwelling is 6.74m above natural ground level

The north-western corner of the dwelling is 8.5m above natural ground level

In each case the design is responsive to the adjacent development and established character of the area, more than 50% of the site is set aside for landscaping and privacy requirements are met for each section of the dwelling that exceeds the maximum heights.

Although the building may seem to be relatively bulky there are a number of arguments that support the proposal, including the increased building height. The proposed dwelling is on a site that slopes up from the street. Attempts have been made with the design to mitigate the impact the property will have on the views from neighbouring properties. If the existing dwelling was demolished it would have been possible to have the development built closer to the street front. The dwelling currently has a setback of 8.2m versus a possible setback of 6m for a new dwelling. As a result the views looking west from the eastern neighbour’s front balcony would have been virtually eliminated if a new dwelling had been proposed. The design is responsive to the existing dwelling and maintains the existing property setbacks and potential views. The existing house is being retained which in turn will maintain the streetscape and character of the area.

There is considerable open space on the site with at least 61% of the site available for landscaping. The proposal is not seeking excessive use of the site for development. With regards to privacy there are no issues in each of the sections of the dwelling where height is above that required by the Residential Design Guidelines. Privacy between properties is maintained through the use of solid walls on the front terrace and this ensures that users of the area do not look into the neighbouring properties balconies that lie to the east and the west. For these reasons the proposed heights above the maximum levels set by the Residential Design Guidelines can be supported. Privacy Setbacks The rear balcony (labelled balcony 2 on the plans) has a longer wall facing the rear yard of the property. As the wall has been lengthened compared to the previously approved development plans the privacy setback has increased. In this case the privacy setback is 5m where it should be 7.5m. Although the privacy setback is not met in accordance with deemed to comply clause 5.4.1 C1.1i of the Residential Design Codes this is greater than previously approved (3.2m). In accordance with the design principles of clause 5.4.1


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P1.1 there is minimal direct overlooking of active habitable spaces and outdoor living areas. The design of the balcony area and the inclusion of the wall on the southern edge of the balcony provides privacy screening and minimises direct overlooking. Overlooking is confined to the southwest corner of the eastern neighbouring lot. For this reason the reduced privacy setback can be supported. Conclusion Based on the assessment that has been completed for this development and the explanation provided in this report, the variations that have been proposed to the Residential Design Codes and the Residential Development Guidelines are considered acceptable. It is noted that there were a number of surrounding properties that provided written support for the proposal. As such it is recommended that the proposed development be supported subject to planning conditions.

Mrs Charlesworth (owner) addressed the committee stating they were keen to maintain the character and streetscape of the precinct while protecting the privacy for all neighbours.

11.1 OFFICER RECOMMENDATION/COMMITTEE RESOLUTION TP011219

Moved Cr Natale, seconded Mayor O’Neill

That development approval is granted and Council exercises its discretion in regard to the following;

(i) Clause 3.7.17.4.1.3– Residential Design Guidelines – Building Height – 6.5m required, more

than 6.5m provided and

(ii) Clause 5.1.3 – Residential Design Code – Privacy Setbacks – 7.5m required, 5.0 m provided;

for alterations and additions at No. 7 (Lot 288) Woodhouse Road, East Fremantle, in accordance with

the plans date stamped received 4 November 2019, subject to the following conditions:

(1) No external fixtures, fittings, masts, satellite dishes, telecommunications devices, solar collectors, solar hot water systems or appliances or the like are to be installed on the roof of the dwelling without the submission of a development application and the consideration of the Town.

(2) The crossover widths are not to exceed the width of the crossovers indicated on the plans date stamped received 4 November 2019 and to be in accordance with Council’s crossover policy as set out in the Residential Design Guidelines (2016).

(3) All fencing within the street setback area is to be in compliance with the front fence provisions of the Residential Design Guidelines. Any proposed new fencing or walls in the front setback area will require the submission of a development application for the consideration of the Town.

(4) Retaining walls in excess of 0.5m above natural ground level will require the submission of a development application for the consideration of the Town.

(5) The works are to be constructed in conformity with the drawings and written information accompanying the application for planning approval other than where varied in compliance with the conditions of this planning approval or with Council’s further approval.

(6) The proposed works are not to be commenced until Council has received an application for a Building Permit and the Building Permit issued in compliance with the conditions of this planning approval unless otherwise amended by Council.

(7) With regard to the plans submitted with respect to the Building Permit application, changes are not to be made in respect of the plans which have received planning approval, without those changes being specifically marked for Council’s attention.


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(8) All stormwater is to be disposed of on site, an interceptor channel installed if required and a drainage plan be submitted to the satisfaction of the Chief Executive Officer in consultation with the Building Surveyor prior to the issue of a Building Permit.

(9) If requested by Council within the first two years following installation, the roofing to be treated to reduce reflectivity. The treatment to be to the satisfaction of the Chief Executive Officer in consultation with relevant officers and all associated costs to be borne by the owner.

(10) All introduced filling of earth to the lot or excavated cutting into the existing ground level of the lot, either temporary or permanent, shall be adequately controlled to prevent damage to structures on adjoining lots or in the case of fill, not be allowed to encroach beyond the lot boundaries. This shall be in the form of structurally adequate retaining walls and/or sloping of fill at the natural angle of repose and/or another method as approved by the Town of East Fremantle.

(11) Where this development requires that any facility or service within a street verge (street trees, footpath, crossover, light pole, drainage point or similar) is to be removed, modified or relocated then such works must be approved by Council and if approved, the total cost to be borne by the applicant. Council must act reasonably and not refuse any reasonable proposal for the removal, modification or relocation of such facilities or services (including, without limitation any works associated with the proposal) which are required by another statutory or public authority.

(12) This planning approval is to remain valid for a period of 24 months from date of this approval.

Footnote: The following are not conditions but notes of advice to the applicant/owner:

(i) this decision does not include acknowledgement or approval of any unauthorised development

which may be on the site.

(ii) a copy of the approved plans as stamped by Council are attached and the application for a Building Permit is to conform with the approved plans unless otherwise approved by Council.

(iii) it is recommended that the applicant provides a Structural Engineer’s dilapidation report, at

the applicant’s expense, specifying which structures on adjoining sites may be adversely

affected by the works and providing a record of the existing condition of the structures. Two

copies of each dilapidation report should be lodged with Council and one copy should be given

to the owner of any affected property.

(iv) all noise levels produced by the construction of the development are to comply with the

provisions of the Environmental Protection (Noise) Regulations 1997 (as amended).

(v) matters relating to dividing fences are subject to the Dividing Fences Act 1961.


Note:

As 4 Committee members voted in favour of the Reporting Officer’s recommendation, pursuant to Council’s decision regarding delegated decision making made on 19 March 2019, this application deemed determined, on behalf of Council, under delegated authority.


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11.5 Canning Highway No 101 (Lot 4274) Proposed conservation and adaptation works

Owner Main Roads Western Australia Applicant Element File ref P078/19; CAN101 Prepared by James Bannerman Planning Officer Supervised by Andrew Malone, Executive Manager Regulatory Services Meeting date 3 December 2019 Voting requirements Simple Majority Documents tabled Nil Attachments Nil Purpose This purpose of this report is for Council to consider a planning application for proposed conservation and adaptation works at No 101 (Lot 4274) Canning Highway, East Fremantle. Executive Summary The applicant is seeking Council approval for proposed conservation and adaptation works to the former East Fremantle Post Office. The building is Category A heritage listed at State and Town level and is subject to a heritage agreement being signed between the Heritage Council and the applicant. It is intended to house a real estate office once the works are completed. It is considered that the proposed development can be supported subject to conditions of planning approval being imposed. Background Zoning: Town Centre Site area: 683m² Previous Decisions of Council and/or History of an Issue or Site Nil Consultation Advertising The application was advertised to surrounding land owners 10 October to 25 October 2019. No submissions were received. Community Design Advisory Committee (CDAC) The application was referred to CDAC. The Committee made the following recommendations; (a) The overall built form merits;

The Committee is generally supportive of the development under the current proposal.

The committee note the addition (boundary wall height) is locational specific and generally would

not be supported in other locations.

(b) The quality of architectural design including its impact upon the heritage significance of the place and

its relationship to adjoining development.


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11

The Committee note the inclusion of artwork in the design. The art work ie the postman should pay

homage to the site’s past as the Old East Fremantle Post Office, be of a quality material and finish

and continue the story of the building.

(c) The relationship with and impact on the broader public realm and streetscape;

The Committee state that given the development’s location in close proximity to other significant

heritage buildings, the works are appropriate in terms of character with the immediate locality.

(d) The impact on the character of the precinct, including its impact upon heritage structures, significant

natural features and landmarks;

The Committee commented that the choice of corrugated iron is an interesting interpretation of use

of materials, however, the committee suggested that a cautionary approach with the use material

should be undertaken to ensure the highest standard of finish and design are achieved.

(e) The extent to which the proposal is designed to be resource efficient, climatically appropriate,

responsive to climate change and a contribution to environmental sustainability;

No comment.

(f) The demonstration of other qualities of best practice urban design including “Crime Prevention”

Through Environmental Design performance, protection of important view corridors and lively civic

places;

The Committee note the extensive amount of current graffiti on the building and suggest the

applicant where possible utilise sympathetic measures to improve passive surveillance and reduce

anti-social behaviour.

Officer Comment CDAC’s comments are noted. The refurbishment of the building will be subject to a heritage agreement between the applicant and the Heritage Council to ensure that development is in accordance with best practice for heritage conservation and adaptation. In terms of crime prevention, security lighting and the requirement to clean up graffiti promptly have been included as conditions in the final recommendation. Environmental Health Officer Comment The Environmental Health Officer visited the subject property and made the following comments;

(a) Please note that a recent site visit and examination of the DA plans revealed the existence of façade cladding materials containing asbestos.

(b) The plans indicate some asbestos to be dealt with appropriately, not sure if it completely covers the removal requirements under WorkSafe or WA Health Regulations.

(c) The attached images show the condition of the asbestos façade cladding some of it breeched and some of it painted and some of it not painted or may not contain asbestos.

(d) Broken fragments of cladding can be found under the building are require removal. Does the ‘building owner’ have plans to address this soon?

(e) The ‘conservation/demolition’ plan should be more descriptive of the management of asbestos removal and the use of an unrestricted asbestos removal contractor.

(f) The design mentions accessibility to building and sanitary facilities under the appropriate Australian Standards.

(g) Lighting is a matter for the building certifier under NCC.


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12

(h) Temporary storage of waste receptacles needs to be indicated as does the management of storm water retention on-site.

External Consultation The application was referred to the Heritage Council. The following advice was received; Heritage Council Findings

East Fremantle Post Office is a part of Public Buildings, East Fremantle, which is significant as a

notable landmark with strong aesthetic value, with the former East Fremantle Post and Telegraph

Office occupying a prominent location at the corner of Canning and Stirling Highways.

The post office building as a whole, its civic setting, brick and stucco walls, timber windows and doors

and original treatments, roof, chimney, evidence of original form (including loggias and rear

verandah) and layout, timber cladding to rear verandah, plastered walls, fireplaces, floorboards,

timber staircase and lathe & plaster ceilings are identified as considerable significance in the

Conservation Plan (2010). The archaeological sites of former laundries, toilets and garages to the rear

are of some significance.

The proposed works demonstrate a sound conservation approach and are consistent with the

Conservation Plan policies. The retention of the rear verandah and former front loggia areas as office

space will not have a detrimental impact on the significance and fabric. The proposed additions to the

rear are considered to be sympathetic, and will not have an adverse impact on the setting.

Overall the proposed adaptive reuse of the former East Fremantle Post Office will have a positive

impact on the cultural significance of Public Buildings, East Fremantle.

Advice The proposed development, in accordance with the plans submitted, is supported subject to the following conditions:

1. An historical archaeologist is to be consulted on the potential for impact to remaining sub-

surface evidence of former use, and advise on an appropriate management strategy, prior to any

disturbance works occurring.

2. The following further information shall be provided for consideration prior to the application for

a building permit:

a. Method for raising FFL to extension.

b. Wiring and fixing to sign, and potential impact on original lettering.

c. Detail on air conditioning (location of bulkheads only shown on drawings) and other service.

Statutory Environment Planning and Development Act 2005 Residential Design Codes of WA Town of East Fremantle Local Planning Scheme No. 3 (LPS No. 3)

Policy Implications Town of East Fremantle Residential Design Guidelines 2016 (as amended) Financial Implications Nil


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13

Strategic Implications The Town of East Fremantle Strategic Community Plan 2017 – 2027 states as follows:










4.3 Acknowledge the change in our climate and understand the impact of those changes. 4.3.1 Improve systems and infrastructure standards to assist with

mitigating climate change impacts.

Risk Implications

Risk

Risk

Likelihood

(based on

history &

with

existing

controls)

Risk Impact /

Consequence

Risk

Rating

(Prior to

Treatment

or

Control)

Principal Risk

Theme

Risk Action Plan

(Controls or

Treatment

proposed)

That Council

does not

approve the

proposed

development

Possible

(3) Minor (2)

Moderate

(5-9)

COMPLIANCE

Minor regulatory

or statutory

impact

Accept Officer

Recommendation


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14

Risk Matrix


Risk Rating 6




Comment Statutory Assessment The proposal has been assessed against the provisions of Local Planning Scheme No. 3 and the Town Centre Redevelopment Guidelines. A summary of the assessment is provided in the following tables and a discussion of the key issues related to the proposed development is considered thereafter.

Legend

(refer to tables below)

A Acceptable

D Discretionary

N/A Not Applicable

Consequence

Likelihood


1 2 3 4 5

Almost Certain 5 Moderate (5) High (10) High (15) Extreme

(20)

Extreme

(25)

Likely 4 Low (4) Moderate (8) High (12) High (16) Extreme

(20)

Possible 3 Low (3) Moderate (6) Moderate

(9) High (12) High (15)

Unlikely 2 Low (2) Low (4) Moderate

(6)

Moderate

(8) High (10)

Rare 1 Low (1) Low (2) Low (3) Low (4) Moderate

(5)


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15

Local Planning Scheme No 3

Town Centre Redevelopment Guidelines


Clause 5.8.1 Building Setbacks Nil setback to Stirling Highway Primary Regional

roads reservation

Covered deck to be constructed with nil

setback

A

Clause 5.8.2 Building Height Wall height 8m Overall height 10.5m

Covered deck maximum height 4.6m

A

Clause 5.8.3 Plot ratio 0.5:1 Not relevant- existing heritage building, open

deck not included in plot ratio

A

Clause 5.8.4 Design and Landscaping

Landscaping plan required Requested to be included as a condition of

development approval

D

Clause 5.6.1Car Parking 3 car bays previously approved

N/A


Urban Structure Provide for pedestrian connections in accordance with Plans 3 & 4

Footpath along Canning Highway

A

Maintain current degree of vehicle permeability

No change in current street network, access to site for vehicles via

easement at rear

A

Land Use Development shall incorporate commercial and minimum of 40% multiple dwellings and/or short

stay accommodation

No residential component, previously

approved as office

N/A

Building Form, Scale and Height

Plot ratio limit of 3.0 No changes to existing plot ratio

N/A

Maximum height of 3 storeys No change to height of existing building, rear deck is below existing

building

A

Occupant Amenity R160 requirements No residential component

N/A

Street Interface 66% glazing No change in openings of existing building

N/A

Primary entrance to street Primary entrance to street

A

Built up to street Existing building- built up to street

A

Street elevations utilise 2 materials Existing building N/A

Service areas screened or located away from view

Bins located at rear of building

A

Pedestrian Amenity Awning or canopy to be provided for pedestrian protection

Existing building N/A

Development should follow Crime Prevention Through

Environmental Design Principles

Existing building- security lighting to be

conditioned

D


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16

This development application proposes alterations and additions to a State and Town listed Category A heritage property that formerly operated as the East Fremantle Post Office and an antiques store. It is considered a good example of Federation Free Classical style of architecture and is one of a group of heritage dwellings in the area including the old Police Station, Council’s administration building and Dovenby House. Located at the intersection of Canning Highway and Stirling Highway the building is currently vacant. The building is required to be modified to ensure it can serve as a real estate office. There is currently an existing development approval in place for the property which provided for conservation works, additions and alterations and a change of use from shop to office. This application builds on this approval to further adapt the building for its planned use as a commercial office.

Development to meet Building Code requirements for universal

access

Building Code requirements

A

Provide for pedestrian connections in accordance with Plans 3 & 4

Footpath along Canning Highway

A

Vehicle Movement and Access

Utilise shared surfaces, raised plateaus and other traffic

management design devices

No change in surrounding roads

proposed

A

New development limited to one crossover per street

Access via rear easement

A

Compliance with MRWA requirements

Referral made- will be conditioned accordingly

D

Vehicle Parking Out of sight Previously approved at rear

A

Bicycle storage - 1 per 60m2 Minimum of 5 bicycle spaces required

A

End of trip facilities >250m2 250m2 N/A

Car parking in accordance with LPS3

Previously approved N/A

Landscaping Landscape and street furnishings in the public domain shall be

approved by the ToEF

Landscaping and artwork is within boundaries of the

property

A

Public art required for development >$2M

Not required but provided

A

Developments > 1000m2 require public toilets

<1000m2 – public toilets not required

A

Street trees – 1 per linear 15m 1 tree to be planted in front of property

A

Resource Conservation Development shall exceed energy efficiency requirements of Building

Code

Subject to Building Permit

A

Commercial development shall achieve a NABERS rating of at least

3.5 stars

Subject to Building Permit

A

Signage and Services Signage to comply with ToEF Signage Policy

Single illuminated sign proposed for north and

west of property

Condition

Solar panels to comply with ToEF requirements

No solar panels indicated on plans

Condition

Services to be hidden or screened from view

Services to be hidden or screened from view

Condition


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17

The following changes are proposed;

Bicycle and car parking

Colorbond fencing along southern boundary

Landscaping and installation of artwork

Construction of new deck area

Removal of steel bars from windows

Removal of asbestos from rear verandah

New disabled access ramp

Removal of paint

New signage

Addition of kitchen, offices and meeting room

Modifications to toilets

Raising the verandah floor

The proposed development is almost fully compliant with Local Planning Scheme No 3 and the Town Centre Redevelopment Guidelines. There are a number of conditions that have been included in the recommendation that are intended to ensure that key elements of both LPS No3 and the Town Centre Redevelopment Guidelines are adhered to. Heritage- Category A The property is heritage listed with a Category A listing on the State heritage register and the Town’s heritage list. The proposed works compliment, rather than detract from the heritage qualities of this building. The new additions are largely concentrated to the rear of the building while there are significant changes to the interior which retain the heritage features, but ensure that the building can be utilised as a contemporary office that is compliant with building code requirements. Each element of the proposed additions does not detract from the heritage characteristics, but rather enhances the heritage property and the surrounding heritage properties. The works proposed for the building are considered appropriate given the current vacant status of the building and its location at a busy traffic intersection. The works are minimalist in nature in terms of retaining and conserving the existing heritage building and ensuring that an appropriate commercial use is undertake on site. The additions to the rear are contemporary in design and ensure that the existing heritage building and the new deck area can be easily distinguished in line with modern heritage practices. The advice and conditions that were provided by the Heritage Council will be included as conditions in the officer’ recommendations.

Zoning

The site is zoned urban under the MRS and Town Centre under the Town’s Local Planning Scheme No 3 which is designed to facilitate a number of commercial uses.

Part of the site is reserved for primary regional roads under the MRS as are sections of both Canning and Stirling Highway that abut the site. This application does not propose any works within the reserved portion of the site nor any direct vehicle access to either Canning or Stirling Highway.


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18

Fremantle Ports Requirements

Fremantle Ports has insisted that the Area 2 Port Buffer requirements are included as conditions of the planning approval. These conditions have been noted and included as conditions in the final recommendation. The conditions include the following;

Windows and Openings

(a) Any glass used for windows or other openings shall be laminated safety glass of minimum thickness of 6mm or “double glazed” utilising laminated or toughened safety glass of a minimum thickness of 3mm.

(b) All safety glass shall be manufactured and installed to an appropriate Australian Standard.

Air conditioning Systems

(a) All air conditioning systems shall incorporate the following features:

i) multiple systems to have internally centrally located shut down point and associated procedures for emergency use,

ii) preference for split “refrigerative” systems.

Construction

(b) All developments shall incorporate roof insulation.

MRWA Requirements

Main Roads has no objections to the proposed development , however, they have requested that a condition is imposed that requires that all works undertaken within the Canning Highway and Stirling Highway road reserve has Main Roads approval. In addition 2 advice notes are to be included that require the applicant to submit an application via the Main Roads website and approvals will be required for structures such as scaffolding.

Landscaping Given that the building is located at a prominent position on the corner of Stirling and Canning Highways and adjacent to other heritage buildings it is essential that the building has appropriate landscaping. It is located in an area that is dominated by hard built surfaces so landscaping will aid in softening the built environment and cooling the surrounding solid surfaces. A condition has been included that requires a landscape plan be submitted that is acceptable to the Town prior to the submission of an application for a building permit.

Crime Prevention Through Environmental Design

The proposal was assessed against the Town Centre Redevelopment Guidelines. As part of this it is necessary to ensure that appropriate measures are adopted to prevent crime in close proximity to the building. The two front entries are concealed from Canning Highway and the rear deck area and back entry so it is recommended that a condition be imposed that security lighting be installed in both front and rear areas as part of the development approval.

Environmental Health

It has been noted that cladding materials on the existing building are asbestos and that there is a considerable amount of asbestos waste at the bottom and sides of the building that should be removed as part of works that are proposed to be carried out on the building. As such it is necessary to ensure that such materials are removed safely by a licensed asbestos removal contractor, and all materials are


24


19

disposed of at a licensed waste disposal facility. A condition will be included in the recommendation to achieve this. It is also noted that that accessibility to the building, sanitary facilities and lighting should meet the requirements of the National Construction Code and/or the Australian Standards. This will be dealt with under the building permit. Waste disposal from the site during construction will also be dealt with under the building permit. In terms of storm water a condition will be imposed as part of the planning conditions to ensure a storm water drainage and disposal plan is prepared prior to the issue of a building permit.

Signage and Services

Limited signage has been included in the development proposal. Given that it is a heritage building and it is also located on a very busy intersection it is appropriate that the limited signage proposed in this application be supported, however, a condition will be included in the final recommendation to require a development application be submitted for the Town’s consideration for any other signage that is proposed.

Likewise a condition has been recommended that requires all wired and piped services such as air conditioning ducts and meter boxes to be screened or hidden from view to reduce visual amenity impacts from the street front.

A requirement to make a development application for solar panels has also been recommended on the basis that they will potentially be visible from properties on the northern side of Canning Highway and also because such additions may have an impact on the heritage characteristics of the building and will require the consideration of the State Heritage Office as well.

Conclusion

Based on the assessment that has been completed for this development and the explanation provided in this report, the proposed development is considered acceptable. As such it is recommended that the proposed development be supported subject to planning conditions.

Mr Todd Grierson from Yard Property (future owners) responded to the main issues surrounding ongoing graffiti and vandalism at the property and some of the design features as well as surveillance/security measures proposed to mitigate these matters in the future.

11.5 OFFICER RECOMMENDATION/COMMITTEE RESOLUTION 021219

Moved Cr Watkins, seconded Cr Nardi

That development approval is granted and discretion is exercised in regard to the following;

for alterations and additions at No. 101 (Lot 4274) Canning Highway, East Fremantle, in accordance

with the plans date stamped received 3 October 2019, subject to the following conditions:

(1) Prior to lodging an application for a building permit, a detailed landscaping plan for the subject

site must be submitted to and approved by the Town of East Fremantle and must include the

location, number, size and species type of ground covers, shrubs and trees, any existing

landscape areas to be retained and those areas to be upgraded, reticulated or irrigated.


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20

(2) An historical archaeologist is to be consulted on the potential for impact to remaining sub-

surface evidence of former use, and advise on an appropriate management strategy, prior to

any disturbance works occurring.

(3) The following further information shall be provided for consideration prior to the application

for a building permit:

(a) Method for raising FFL to extension. (b) Wiring and fixing to sign, and potential impact on original lettering. (c) Detail on air conditioning (location of bulkheads only shown on drawings) and other

services. (4) The applicant must obtain approval from Main Roads before all works are undertaken within

the Canning Highway and Stirling Highway road reserve.

(5) Any glass used for windows or other openings shall be laminated safety glass of minimum

thickness of 6mm or “double glazed” utilising laminated or toughened safety glass of a

minimum thickness of 3mm.

(6) All safety glass shall be manufactured and installed to an appropriate Australian Standard.

(7) All air conditioning systems shall incorporate the following features:

(i) multiple systems to have internally centrally located shut down point and associated

procedures for emergency use,

(ii) preference for split “refrigerative” systems.

(8) All developments shall incorporate roof insulation.

(9) All piped and wired services including air conditioners, hot water systems, water storage tanks

and service meters are to be located to minimise visual impacts on the subject property.

(10) All outdoor storage and bin areas must be screened from view from the front of the subject

site.

(11) Security lighting is to be installed inside the 2 front entry alcoves, above the rear building entry

staircase and above the rear deck area. If requested by Council within the first two years

following installation, the lighting is to be treated to reduce light intensity, glare, reflection and

lighting spill over that may cause amenity impacts on surrounding properties. The treatment

is to be to the satisfaction of the Chief Executive Officer in consultation with relevant officers

and all associated costs to be borne by the owner.

(12) The buildings and all other structures in the area between the buildings and the lot boundary

including the street art, walls, gates and windows are to be kept clean and free of graffiti and

vandalism at all times and any such graffiti or vandalism is to be remedied within 24 hours to

the satisfaction of the Chief Executive Officer.

(13) The approval does not include approval for solar panels. A proposal to install solar panels will

require the submission of a development application for the consideration of the Town of East

Fremantle, as well as an application for a building permit.

(14) Approval has been granted for signage in accordance with the submitted plans date stamped

3 October 2019. Additional signage including sandwich boards, flags, banners, wall signage,

trailer signage and electronic signage will require the submission of a development application

and consideration by the Town of East Fremantle.

(15) Prior to lodging an application for a building permit, the applicant must submit and have

approved by the Town of East Fremantle, and thereafter implement to the satisfaction of the

Town of East Fremantle, a traffic management plan and a construction management plan

addressing the following matters:

(a) How materials and equipment will be delivered and removed from the site;


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(b) How materials and equipment will be stored on the site (c) Parking arrangements for contractors (d) Construction waste disposal strategy and location of waste disposal bins including the

removal of hazardous materials (asbestos) and disposal at an approved waste disposal facility in accordance with the requirements of the relevant legislation, codes, standards and guidelines, prior to the commencement of any building works;

(e) Details of cranes, large trucks or similar which may block public thoroughfares and roads during construction.

(16) Prior to lodging an application for a building permit, the applicant must submit and have

approved by the Town of East Fremantle, and thereafter implement to the satisfaction of the

Town of East Fremantle a waste management plan. The plan shall include the following details

to the satisfaction and specification of the Town of East Fremantle:

(a) The location of the bin storage areas and bin collection areas;

(b) The number, volume and type of bins, and the type of waste to be placed in the bins;

(c) Details on the future ongoing management of the bins and the bin storage areas,

including cleaning, rotation and moving bins to and from the bin collection areas; and

(d) Frequency of bin collections.

(17) The works are to be constructed in conformity with the drawings and written information

accompanying the application for planning approval other than where varied in compliance

with the conditions of this planning approval or with Council’s further approval.

(18) The proposed works are not to be commenced until Council has received an application for a

Building Permit and the Building Permit issued in compliance with the conditions of this

planning approval unless otherwise amended by Council.

(19) With regard to the plans submitted with respect to the Building Permit application, changes

are not to be made in respect of the plans which have received planning approval, without

those changes being specifically marked for Council’s attention.

(20) All stormwater is to be disposed of on site, an interceptor channel installed if required and a

drainage plan be submitted to the satisfaction of the Chief Executive Officer in consultation

with the Building Surveyor prior to the issue of a Building Permit.

(21) If requested by Council within the first two years following installation, the roofing to be

treated to reduce reflectivity. The treatment to be to the satisfaction of the Chief Executive

Officer in consultation with relevant officers and all associated costs to be borne by the owner.

(22) All introduced filling of earth to the lot or excavated cutting into the existing ground level of

the lot, either temporary or permanent, shall be adequately controlled to prevent damage to

structures on adjoining lots or in the case of fill, not be allowed to encroach beyond the lot

boundaries. This shall be in the form of structurally adequate retaining walls and/or sloping of

fill at the natural angle of repose and/or another method as approved by the Town of East

Fremantle.

(23) Where this development requires that any facility or service within a street verge (street trees,

footpath, crossover, light pole, drainage point or similar) is to be removed, modified or

relocated then such works must be approved by Council and if approved, the total cost to be

borne by the applicant. Council must act reasonably and not refuse any reasonable proposal

for the removal, modification or relocation of such facilities or services (including, without

limitation any works associated with the proposal) which are required by another statutory or

public authority.



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(ii) a copy of the approved plans as stamped by Council are attached and the application for a

Building Permit is to conform with the approved plans unless otherwise approved by Council.

(iii) it is recommended that the applicant provides a Structural Engineer’s dilapidation report, at the

applicant’s expense, specifying which structures on adjoining sites may be adversely affected by

the works and providing a record of the existing condition of the structures. Two copies of each

dilapidation report should be lodged with Council and one copy should be given to the owner of

any affected property.




(vi) Further to condition (4) above, the applicant seeking access to the Main Roads network will be

required to submit an application. Application kits can be found on the Main Roads website

>”Our Roads” >”Conducting Works on Roads”.

(vii) This above approval is required for such actions as using scaffolding in the road reserve.


Note:

As 4 Committee members voted in favour of the Reporting Officer’s recommendation, pursuant to Council’s decision regarding delegated decision making made on 19 March 2019 this application deemed determined, on behalf of Council, under delegated authority.


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11.2 George Street No 38 (Lot 412 &414) Proposed signage Owner Climax & Joanne D’Souza Applicant Jacinta Athersmith File ref P093/19; GEO38 Prepared by James Bannerman Planning Officer Supervised by Andrew Malone, Executive Manager Regulatory Services Meeting date 3 December 2019 Voting requirements Simple Majority Documents tabled Nil Attachments Nil Purpose Council is to consider a planning application for signage at No 38 (Lot 412 & 414) George Street, East Fremantle. Executive Summary The applicant is seeking Council approval for two projecting signs with a vertical orientation. There are variations requested from the requirements of the Signage Design Guidelines - Local Planning Policy 3.1.3. It is considered that the proposed signage can be supported subject to conditions of planning approval being imposed. Background Zoning: Mixed Use Site area: 268m² Previous Decisions of Council and/or History of an Issue or Site Nil Consultation Advertising The application was not advertised. Community Design Advisory Committee (CDAC) The application was not referred to CDAC. Statutory Environment Planning and Development Act 2005 Town of East Fremantle Local Planning Scheme No. 3 (LPS No. 3) Policy Implications Signage Design Guidelines - Local Planning Policy 3.1.3 Financial Implications Nil


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mitigating climate change impacts. Risk Implications

Risk

Risk

Likelihood

(based on

history & with

existing

controls)

Risk Impact /

Consequence

Risk

Rating

(Prior to

Treatment

or

Control)

Principal Risk

Theme

Risk Action Plan

(Controls or

Treatment

proposed)

That Council

does not approve

the proposed

development

and the applicant

appeals to SAT Unlikely (2) Minor (2)

Moderate

(5-9)

COMPLIANCE

Minor

regulatory or

statutory

impact

Accept Officer

Recommendation


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25

Risk Matrix Consequence

Likelihood


1 2 3 4 5


(20)

Extreme

(25)


(20)


Unlikely 2 Low (2) Low (4) Moderate (6) Moderate

(8) High (10)


(5)


Risk Rating 4



Site Inspection A site inspection was undertaken. Comment Heritage The subject property is a Category B building on the Town’s heritage list and heritage inventory. Statutory Assessment The proposal has been assessed against the provisions of Local Planning Scheme No. 3 and the Town’s Signage Design Guidelines - Local Planning Policy 3.1.3. The application proposes signage for the shop at No 38 (Lot 412 & 414) George Street, East Fremantle. It includes a proposal for 2 projecting signs (vertical). The table below lists the requirements of the Signage Design Guidelines, as well as the details of the proposed sign and whether the proposed sign complies with these requirements.

Signage Guidelines - Alternative Performance Criteria Proposed Sign Complies or Not

Maximum vertical dimension 1m or 5% height of building wall

0.95m frame 0.6m sign

Discretionary

Maximum projection 450mm 0.87m frame 0.76m sign

Discretionary

Number of signs - maximum of 1 per site 2 Discretionary

2.5m clearance from pavement 2.19m Discretionary

Illumination - may be illuminated Not illuminated Complies


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Sign 1 & 2 - Projecting Sign (Vertical) Two identical vertical projecting signs are proposed. The signs measure 0.6m projection from the wall by 0.76m high and are proposed to be hung from a decorative frame mounted to the south facing wall that overlooks the footpath at the western and eastern ends of the subject property. The frame measures 0.95m in length and projects 0.87m from the wall. The signs have “Doffie, bespoke, local loved” written on both sides in black print with a white background. According to the LPP 3.1.3 one projecting sign (vertical) measuring a maximum length of 1m or 5% of the wall height and maximum projection of 0.45m is permitted. The sign is proposed to be 2.19m from the pavement which is less than the 2.5m minimum requirement. A condition has been recommended that requires the signs to be a minimum of 2.5m from the pavement in accordance with the Town’s Signage Guidelines and it has been discussed with the applicant. The sign exceeds the maximum size permissible under LPP 3.1.3 and is lower than what would normally be accepted, however, the sign is supported, as it is part of a sign regime for the subject property and no other signs are being proposed for the shop. Conclusion Both Sign 1 - Projecting Sign (Vertical) and Sign 2 - Projecting Sign (Vertical) are supported. The frames that support the signs are larger and lower than permissible according to LPP 3.1.3 and there are 2 signs proposed rather than 1 permitted by LPP 3.1.3, however, as this is the only signage that is proposed it is felt that this is an acceptable compromise. Although the subject property is listed as a Category B property on the heritage list and heritage inventory the signage does not affect the heritage nature of the property and is relatively unobtrusive acknowledging that the building is being used as an approved shop, is located in the Mixed Use zone as indicated in Local Planning Scheme No 3 Scheme map and positioned along George Street on the western portion of the commercial precinct in close proximity to a number of other commercial businesses. The shop has been unoccupied for some time and the return of a business to the premises is welcomed at the western end of George Street. The development application is recommended for approval subject to conditions.


Moved Cr Nardi, seconded Cr Harrington

That Council grant development approval for two projecting signs at No. 38 (Lot 412 & 414) George Street, East Fremantle, in accordance with the plans date stamped received 13 & 18 November 2019, subject to the following conditions:

(1) All signage proposed being in accordance with the correspondence, elevations and accompanying notations and plans in regard to signage dimensions, wording, materials and graphics submitted with the application and date stamped received 13 & 18 November 2019 other than where varied by Council and in compliance with conditions of this approval.

(2) The signage shall be a minimum of 2.5m vertical distance from the pavement below. (3) Any change to the type, design, location or illumination of the signage regime shall be the subject

of a further development approval application for the consideration of Council. (4) All signage to be kept clean and free of graffiti and vandalism at all times and any such graffiti or

vandalism to be remedied within 48 hours to the satisfaction of the Chief Executive Officer. (5) No other unauthorised signage is to be displayed. Additional signage will require the submission

of a development application for the consideration of Council. (6) The device shall not contain fluorescent, reflective or retro reflective colours or materials.


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27

(7) The proposed works are not to be commenced until Council has received an application for aBuilding Permit and the Building Permit issued in compliance with the conditions of this planningapproval unless otherwise amended by Council.

(8) With regard to the plans submitted with respect to the Building Permit application, changes arenot to be made in respect of the plans which have received planning approval, without thosechanges being specifically marked for Council’s attention.

(9) All introduced filling of earth to the lot or excavated cutting into the existing ground level of thelot, either temporary or permanent, shall be adequately controlled to prevent damage tostructures on adjoining lots or in the case of fill, not be allowed to encroach beyond the lotboundaries. This shall be in the form of structurally adequate retaining walls and/or sloping of fillat the natural angle of repose and/or another method as approved by the Town of East Fremantle.

(10) Where this development requires that any facility or service within a street verge (street trees,footpath, crossover, light pole, drainage point or similar) is to be removed, modified or relocatedthen such works must be approved by Council and if approved, the total cost to be borne by theapplicant. Council must act reasonably and not refuse any reasonable proposal for the removal,modification or relocation of such facilities or services (including, without limitation any worksassociated with the proposal) which are required by another statutory or public authority.





(ii) a copy of the approved plans as stamped by Council are attached and the application for a Building

Permit is to conform with the approved plans unless otherwise approved by Council.

(iii) all noise levels produced by the construction of the development are to comply with the provisions

of the Environmental Protection (Noise) Regulations 1997 (as amended).


Note:



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28

11.3 Sewell Street No 62 (Lot 306) Proposed new residence

Owner Jamie & Kate Nancarrow Applicant John Chisholm Design File ref P080/19; SEW62 Prepared by James Bannerman Planning Officer Supervised by Andrew Malone, Executive Manager Regulatory Services Meeting date 3 December 2019 Voting requirements Simple Majority Documents tabled Nil Attachments Nil Purpose This report considers a planning application for the proposed construction of a new two storey residence at No 62 (Lot 306) Sewell Street, East Fremantle. Executive Summary The applicant is seeking Council approval for the new storey residence with the following variations to the Residential Design Codes and the Residential Design Guidelines;

(iii) Boundary Setback - Kitchen/Dining Room Wall – 1m required, 0m provided

(iv) Boundary Setback – Studio – 1m required, om provided

(v) Bedroom 3, 2 & Bathroom – 1.5m required, 1.3m provided

(vi) Maximum Wall Height – 6m required, 6.3m provided

(vii) Garage Width – 30% required, 50% provided

(viii) Roof Pitch – 28 to 36 degrees required, 20 and 25 degrees provided

The current proposal is an altered design from the previous approval (P044/16) but has a similar intent. It is considered that the above variations can be supported subject to conditions of planning approval being imposed. Background Zoning: Residential R20 Site area: 508m² Previous Decisions of Council and/or History of an Issue or Site P044/16 Development approval granted for a 2 storey dwelling 5 July 2016 Consultation Advertising The application was advertised to surrounding land owners from 10 to 25 October 2019. No responses were received.

Community Design Advisory Committee (a) The overall built form merits;

The Committee comment that the design possesses limited merit with specific reference to

the comments provided below.

(b) The quality of architectural design including its impact upon the heritage significance of the place and

its relationship to adjoining development;


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29

The Committee note that the use of various materials and colours on the front façade seem to

conflict with each other and the wider heritage character of the area. There appears to be five

separate materials utilised on the front façade which may reduce the design and overall built

form merit of the proposal. The Committee suggest that the applicant provides a colour and

materials board to supplement their documentation as to demonstrate consistency with the

immediate locality.

(c) The relationship with and impact on the broader public realm and streetscape;

The Committee appreciate that the modern design of the new dwelling which is located

adjoining two other recently completed properties with modern designs.

(d) The impact on the character of the precinct, including its impact upon heritage structures, significant

natural features and landmarks;

No further comment at this time.

(e) The extent to which the proposal is designed to be resource efficient, climatically appropriate,

responsive to climate change and a contribution to environmental sustainability;

The dwelling does demonstrate the principles of climatic appropriate design, however, it is

noted the building does overshadow the southern neighbour due to being located primarily

on the southern boundary. The Committee do note the height and design of the adjoining

dwelling, noting the limitations to improve solar gain to the neighbouring property.

(f) The demonstration of other qualities of best practice urban design including “Crime Prevention”

Through Environmental Design performance, protection of important view corridors and lively civic

places;

No further comment at this time.

Applicant Comment The applicant provided comments for Items (b) and (e). (b) The clients and I thought that the materials were quite harmonious with the area, and worked on a fairly minimalist palette – white brickwork, now complemented with white Dulux Acratex coating to all framed walls, a Colorbond Surfmist or Shale Grey garage door (not the timber door as illustrated) and real timber vertical lining as a natural feature. The low front boundary wall is to be built from natural limestone that has been found on site. Apart from the window frames which are an essential component, the design works fairly hard to present a calm, natural and honest presentation of materials consistent with the character of the local area. Of course, the clients and I will be more than happy to submit a colour and materials sample board. (e) No comment, other than it would appear to be somewhat difficult for this design, with 2.9m high boundary walls to ‘overshadow’ the adjoining southern property with 6.9m to 7.6m high boundary walls. The adjoining property has no solar design considerations, the one opportunity it had to invite solar access into the home is given over to a small service courtyard.


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30

Officer Comment

The comments are noted. Sewell Street has many heritage properties as well as numerous more contemporary dwellings with an eclectic variety of architectural colours and styles. The proposed development at the subject property adjoins properties that are not heritage listed and have used contemporary architectural features and materials. This proposal has utilised contemporary design features and styles including steep and low pitched roofs, as well as a combination of materials which follow a similar pattern to the neighbouring properties. The applicant has submitted a colour and materials chart as requested by CDAC. The colours and materials are complementary to the surrounding dwellings.

External Consultation Nil Statutory Environment Planning and Development Act 2005 Residential Design Codes of WA Town of East Fremantle Local Planning Scheme No. 3 (LPS No. 3) Policy Implications Town of East Fremantle Residential Design Guidelines 2016 (as amended) Financial Implications Nil Strategic Implications The Town of East Fremantle Strategic Community Plan 2017 – 2027 states as follows:








foreshore.


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31

4.1.2 Plan for improved streetscapes parks and reserves.




Risk Implications

Risk Matrix


Risk Rating 6




Risk

Risk

Likelihood

(based on

history &

with

existing

controls)

Risk Impact /

Consequence

Risk

Rating

(Prior to

Treatment

or

Control)

Principal Risk

Theme

Risk Action Plan

(Controls or

Treatment

proposed)

That Council

does not

approve the

proposed

development Possible (3) Minor (2)

Moderate

(5-9)

COMPLIANCE

Minor

regulatory or

statutory

impact

Accept Officer

Recommendation

Consequence

Likelihood


1 2 3 4 5

Almost

Certain 5

Moderate

(5) High (10) High (15) Extreme (20) Extreme (25)

Likely 4 Low (4) Moderate

(8) High (12) High (16) Extreme (20)

Possible 3 Low (3) Moderate

(6) Moderate (9) High (12) High (15)




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32

Comment Statutory Assessment The proposal has been assessed against the provisions of Local Planning Scheme No. 3 and the Town’s Local Planning Policies including the Residential Design Guidelines, as well as the Residential Design Codes. A summary of the assessment is provided in the following tables.

Legend (refer to tables below)

A Acceptable

D Discretionary

N/A Not Applicable




3.7.2 Additions and Alterations to Existing Buildings N/A

3.7.3 Development of Existing Buildings N/A

3.7.4 Site Works A

3.7.5 Demolition A

3.7.6 Construction of New Buildings A

3.7.7 Building Setbacks and Orientation D

3.7.8 Roof Form and Pitch D



Street Front Setback 6m 6.2m A

Secondary Street Setback - - N/A


Garage 0m 0m A

Laundry 1m 2.3m A

Kitchen/dining 1m 0m D

Studio – south 1m 0m D

Studio - east 1m 2.53m A

Studio - north 1.5m 7.5m A

Living - east 1.5m 16m A

Living - north 1.5m 1.8m A

Kitchen - north 1.5m 3.9m A

Ensuite & master bedroom 1m 1m A

Master bedroom/side wall - north 1m 1.5m A

Bedroom 3, 2 & bathroom - south 1.5m 1.3m A

Bathroom & linen cupboard 2.8m 11.5m A

Linen cupboard - north 1.2m 4.9m A

Bed 4, family 1.2m 1.5m A

Open Space 50% 58.7% A

Wall height 6m 6.3m D

Roof height 9m 8.2m A

Setback of Garage 4.5m 6.2m A

Car Parking 2 car bays 2 car bays A

Site Works Less than 500mm Less than 500mm A

Visual Privacy 4.5m bedroom 4 4.5m A

Overshadowing ≤25% 2.75% A

Drainage On-site To be conditioned A


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33

3.7.10 Landscaping A

3.7.11 Front Fences A

3.7.12 Pergolas N/A


3.7.14 Footpaths and Crossovers A

3.7.15.4.3.1 Fremantle Port Buffer Area A

3.7.15.3.3 Garages and Carports A

This development application proposes a new double storey dwelling at the subject property. There was a previous development approval for the demolition of the existing dwelling onsite and the construction of a new two storey dwelling (P044/16) which had some similarities to the proposal that is the subject of this report. The demolition of the original building was carried out, but the development of the dwelling was not commenced. The development approval was extended twice for twelve month periods and is valid to May 2020. In terms of the current proposal that is before the Town five variations are requested to the requirements of the Residential Design Codes and two variations are requested to the requirements of the Residential Design Guidelines. Kitchen/Dining Room Wall – Southern Boundary The kitchen and dining room wall which is 9m long and 3m high partially abuts a parapet wall of the neighbouring property. The section of the wall that aligns with the dining area and 4.9m long abuts a parapet wall that is 6.6m in length. As a result there is no impact on the neighbouring property as this wall is only 3m high and corresponds to the abutting parapet wall. The remaining section corresponds with the kitchen and is adjacent to a service courtyard at the southern neighbouring property which is enclosed by retaining walls and boundary fencing that is 2.4m in height. The parapet wall is 3m high only 0.6m higher than the boundary fence and retaining wall at this section of the boundary. The parapet wall ensures privacy, has little effect on ventilation, but does impact on sunlight. On balance the location of the wall achieves Clause 5.1.3 design principles P3.2. The design makes effective use of space for enhanced privacy of occupants and outdoor living areas, reduces impacts of building bulk on adjoining properties, provides adequate direct sunlight and ventilation to the building and open spaces of the site and adjoining properties, and overlooking and loss of privacy is minimised. For these reasons the reduced setback to the boundary is supported. Studio – Southern Boundary The studio located in the rear yard is also located along the boundary. A 4.3m long wall that is 2.9m high is adjacent to a boundary fence and retaining wall where it should be 1m from the boundary. The studio is adjacent to a retaining wall and boundary fence that is approx. 0.1m lower than the proposed wall of the studio and has minimal impact on the southern neighbouring property in terms of building bulk, privacy, open space, sunlight or ventilation in accordance with clause 5.1.3 clause design principles P3.1. The reduced setback to the boundary of the studio wall is supported. Bed 3, 2 & Bathroom – Southern Boundary A wall 10.3m long and 5.8m high is located 1.3m from the boundary rather than 1.5m as required by clause 5.1.3 of the R Codes. This represents a small difference and in accordance with design principles P3.1 there has been an attempt to reduce the building bulk on the neighbouring property by setting the wall back from the boundary, there is adequate sunlight and ventilation provided to the building and adjacent property and there is no loss of privacy as the wall has highlight windows that permit light into habitable rooms but limits any ability to overlook the southern property. Along the boundary the southern neighbouring property has constructed a parapet wall that is higher than the wall that is proposed by the


39


34

property that is the subject of this report. This parapet wall is between 6.7m and 7.8m high. The reduced setback to the boundary is supported. Wall Height The maximum wall height (to the top of wall from NGL) is 6.3m where is should be 6m in accordance with clause 5.1.6 of the R Codes. The additional height on the north western corner of the proposed development is due to the slope of the lot. It is only for a small section of the building and it still complies with the maximum roof height of 9m. In this location there is minimal impact on the northern neighbouring property as the wall is setback 1.8m which is more than the minimum distance required by the R Codes (1.2m). There is no impact on access to sunlight into the building, major openings or open spaces of the neighbouring property and it has no impact on access to views of significance. For this reason the additional wall height can be supported. Garage Width The garage has a width as a percentage of lot frontage that is equivalent to 50%. Clause 3.7.16.3.3.A3 of the Residential Design Guidelines requires that garages be a maximum of 30% of the lot width. The garage is compatible with the building and does not dominate the streetscape as a result of designing the opening to be 3.8m wide which is 31% of lot width which reduces dominance of garage. In accordance with performance criteria 3.7.16.3.3 P3 where garages are required they are to be designed to be incorporated into and compatible with the design of the dwelling. In this case this is achieved through the addition of an inset in the otherwise blank wall to the north of the garage opening and the use of different colours and materials for the garage to the rest of the dwelling. For this reason the additional garage width is supported. Roof Pitch The roof pitch varies between 5 degrees to 30 degrees where it is required to be between 28 degrees to 36 degrees. It does not achieve the requirements of clause 3.7.8.3 A4.1 but achieves the performance criteria of clause 3.7.8.3 P3 & P4 in that the eaves of new developments are sympathetic with the immediate locality in regard to the size of overhang and the roof form complements the traditional form of surrounding development in the immediate locality. For this reason the proposed roof pitches are supported. Fremantle Port Buffer Area 2 Requirements There is a requirement that all new development achieves the Fremantle Port Buffer Area 2 requirements which are listed in the Residential Design Guidelines. These requirements include use of safety glass, quiet house design and minimum air conditioning requirements which have been included as conditions of development. Conclusion Based on the assessment that has been completed for this development and the explanation provided in this report, the variations that have been proposed to the Residential Design Codes and the Residential Development Guidelines are considered acceptable. As such it is recommended that the proposed development be supported subject to planning conditions.


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35


Moved Cr Nardi , seconded Cr Harrington

That development approval is granted and discretion is exercised in regard to the following;

(i) Clause 5.1.3 – Residential Design Code – Lot Boundary Setbacks – Kitchen Dining Room Wall -

1m required, 0m provided

(ii) Clause 5.1.3 – Residential Design Code – Lot Boundary Setbacks – Studio Wall - 1m required, 0m

provided

(iii) Clause 5.1.3 – Residential Design Code – Lot Boundary Setbacks – Bedroom 3, 2 & Bathroom Wall

– 1.5m required, 1.3m provided

(iv) Clause 5.1.6 – Residential Design Code – Wall Height – - 6m required, 6.3m provided

(v) Clause 3.7.16.3.3 – Residential design Guidelines - Garage Width – 30% required, 50% provided

(vi) Clause 3.7.8.3 – Residential Design Guidelines – Roof Pitch – 28 to 36 degrees required, 5 to 30

degrees provided

for a proposed new residence at No. 62 (Lot 306) Sewell Street, East Fremantle, in accordance with the

plans date stamped received 14 October 2019, subject to the following conditions:

(1) The maximum width of the garage opening shall be 3.8m.(2) The maximum width of the crossover shall be 4.2m.(3) The works are to be constructed in conformity with the drawings and written information

accompanying the application for planning approval other than where varied in compliance withthe conditions of this planning approval or with Council’s further approval.

(4) The proposed works are not to be commenced until Council has received an application for aBuilding Permit and the Building Permit issued in compliance with the conditions of this planningapproval unless otherwise amended by Council.

(5) With regard to the plans submitted with respect to the Building Permit application, changes arenot to be made in respect of the plans which have received planning approval, without thosechanges being specifically marked for Council’s attention.

(6) Any glass used for windows or openings shall be laminated safety glass of minimum thickness of6mm or double glazed utilising laminated or toughened safety glass of a minimum thickness of3mm and to be manufactured and installed in accordance with Australian Standards.

(7) Multiple air conditioning systems are to have internally centrally located shut down point andassociated procedures for emergency use and there is a preference for a split refrigerativesystems.

(8) Quiet house design principles are to be adopted.(9) Roof insulation is to be incorporated into the development.(10) All stormwater is to be disposed of on site, an interceptor channel installed if required and a

drainage plan be submitted to the satisfaction of the Chief Executive Officer in consultation withthe Building Surveyor prior to the issue of a Building Permit.

(11) If requested by Council within the first two years following installation, the roofing to be treatedto reduce reflectivity. The treatment to be to the satisfaction of the Chief Executive Officer inconsultation with relevant officers and all associated costs to be borne by the owner.

(12) All introduced filling of earth to the lot or excavated cutting into the existing ground level of thelot, either temporary or permanent, shall be adequately controlled to prevent damage tostructures on adjoining lots or in the case of fill, not be allowed to encroach beyond the lotboundaries. This shall be in the form of structurally adequate retaining walls and/or sloping offill at the natural angle of repose and/or another method as approved by the Town of EastFremantle.


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36






(ii) a copy of the approved plans as stamped by Council are attached and the application for a Building Permit is to conform with the approved plans unless otherwise approved by Council.









(vi) under the Environmental Protection (Noise) Regulations 1997, the noise from an air-conditioner

must meet assigned allowable noise levels at all times. The Environmental Protection Act 1986

sets penalties for non-compliance with the Regulations and the installer of a noisy air-

conditioner can face penalties of up to $5,000 under Section 80 of the Act. Refer to Department

of Environmental Protection document – “An Installers Guide to Air Conditioner Noise”.


Note:



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37

11.4 Oakover Street No 18 (Lot 15) Approval subsequent to development of patio

Owner Christopher Rowett Applicant Christopher Rowett File ref P089/19; OAK18 Prepared by James Bannerman Planning Officer Supervised by Andrew Malone, Executive Manager Regulatory Services Meeting date 3 December 2019 Voting requirements Simple Majority Documents tabled Nil Attachments Nil Purpose Council is to consider a planning application for approval of a patio subsequent to development at No 18 (Lot 18) Oakover Street, East Fremantle. Executive Summary The applicant is seeking Council approval for a patio subsequent to development. The works have already been completed. It is considered that the development can be supported subject to conditions of planning approval being imposed. Background Zoning: Residential R12.5 Site area: 674m² Previous Decisions of Council and/or History of an Issue or Site Development application P30/12 for alterations and additions lodged 23 February 2012, but withdrawn 28 February 2012 Consultation Advertising The application was supported by the southern neighbouring property at 20 Oakover Street. Community Design Advisory Committee (CDAC) The application was not referred to CDAC as it has no streetscape impacts. Statutory Environment Planning and Development Act 2005 Residential Design Codes of WA Town of East Fremantle Local Planning Scheme No. 3 (LPS No. 3) Policy Implications Town of East Fremantle Residential Design Guidelines 2016 (as amended)

Financial Implications Nil


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Risk Implications

Risk

Risk Likelihood

(based on

history & with

existing

controls)

Risk Impact /

Consequence

Risk

Rating

(Prior to

Treatment

or

Control)

Principal Risk

Theme

Risk Action Plan

(Controls or

Treatment

proposed)

That Council

does not

approve the

proposed

development

resulting in a

SAT appeal Possible (3) Minor (2)

Moderate

(5-9)

COMPLIANCE

Some

temporary

non-

compliances

Accept Officer

Recommendation


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39

Risk Matrix


Risk Rating 6




Comment Statutory Assessment The proposal was assessed against the provisions of Local Planning Scheme No. 3, the Town’s Local Planning Policies including the Residential Design Guidelines, as well as the Residential Design Code. A summary of the assessment is provided in the following tables.

Legend

(refer to tables below)

A Acceptable

D Discretionary

N/A Not Applicable


Consequence

Likelihood


1 2 3 4 5


(20)

Extreme

(25)


(20)


Unlikely 2 Low (2) Low (4) Moderate (6) Moderate

(8) High (10)


(5)


Street Front Setback N/A

Secondary Street Setback N/A


North 1.0m 3.7m A

East 6.0m 7.5m A

South 1.0m 5.7m A

Open Space 55% >50% A


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3.7.2 Additions and Alterations to Existing Buildings A

3.7.3 Development of Existing Buildings A

3.7.4 Site Works N/A

3.7.5 Demolition N/A

3.7.6 Construction of New Buildings N/A

3.7.7 Building Setbacks and Orientation A

3.7.8 Roof Form and Pitch D


3.7.10 Landscaping N/A

3.7.11 Front Fences N/A

3.7.12 Pergolas N/A


3.7.14 Footpaths and Crossovers N/A

3.7.15.3 Garages and Carports N/A

3.7.15.4.3.3 Fremantle Port Buffer Area N/A

Heritage The subject property is listed as Category B property on the Municipal Heritage List. The works are located to the rear of the property and are considered to have no significant heritage impact. Comment This development application deals with a patio that has already been constructed. Approval subsequent to development is being sought by the owner of the subject property. One variation is requested to the requirements of the Residential Design Guidelines. There has been one submission from a neighbouring property (20 Oakover Street) in support of the development.

The Residential Design Guidelines requires a pitch of between 28 and 36 degrees under acceptable development clause 3.7.8.3 A1. Part of the patio has a roof pitch of 8 degrees. Although the patio roof does not match the original roof pitch it positively contributes to the existing dwelling in accordance with performance criteria clause 3.7.8.3 P1 of the Residential Design Guidelines. As such this variation can be supported.

The structure is hidden behind the existing dwelling and cannot be seen from the front of the property. There are generous setbacks from the side and rear boundaries and there are no amenity impacts on surrounding properties from this development. The dwelling is a category B heritage listed property, however, the works that were undertaken are relatively minor and do not detract from the heritage characteristics of the building. For these reasons the development can be supported.

Building Height

Wall height 6m 2.75m A

Roof height 9m 3.7m A

Setback of Carport N/A

Car Parking

N/A

Site Works Less than 500mm N/A

Retaining Wall Less than 500mm N/A

Overshadowing ≤25% <25% A

Drainage On-site To be conditioned A


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Conclusion The approval of the application for development approval subsequent to works being carried out is at the discretion of Council. The development application is recommended for approval subject to conditions.


Moved Cr Natale, seconded Cr Nardi

That Council grants subsequent development approval and exercises its discretion in regards to the

following;

(i) Clause 3.7.8.3 – Residential Design Guidelines – Roof Pitch – 28 to 36 degrees required, 8

degrees provided

for a patio at No. 18 (Lot 15) Oakover Street, East Fremantle, in accordance with the plans date

stamped received 25 October 2019, subject to the following conditions:

(1) The works are to be constructed in conformity with the drawings and written information accompanying the application for planning approval other than where varied in compliance with the conditions of this planning approval or with Council’s further approval.

(2) The Building Permit shall be in compliance with the conditions of this planning approval unless otherwise amended by Council.

(3) With regard to the plans submitted with respect to the Building Permit application, changes are not to be made in respect of the plans which have received planning approval, without those changes being specifically marked for Council’s attention.

(4) All stormwater is to be disposed of on site, an interceptor channel installed if required and a drainage plan be submitted to the satisfaction of the Chief Executive Officer in consultation with the Building Surveyor prior to the issue of a Building Permit.

(5) If requested by Council within the first two years following installation, the roofing to be treated to reduce reflectivity. The treatment to be to the satisfaction of the Chief Executive Officer in consultation with relevant officers and all associated costs to be borne by the owner.

(6) All introduced filling of earth to the lot or excavated cutting into the existing ground level of the lot, either temporary or permanent, shall be adequately controlled to prevent damage to structures on adjoining lots or in the case of fill, not be allowed to encroach beyond the lot boundaries. This shall be in the form of structurally adequate retaining walls and/or sloping of fill at the natural angle of repose and/or another method as approved by the Town of East Fremantle.



Footnote:

The following are not conditions but notes of advice to the applicant/owner:



(ii) a copy of the approved plans as stamped by Council are attached and the application for a

Building Permit is to conform with the approved plans unless otherwise approved by Council.


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42








(iv) matters relating to dividing fences are subject to the Dividing Fences Act 1961.


Note:



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43

12. REPORTS OF OFFICERS (COUNCIL DECISION)

Nil.

13. MATTERS BEHIND CLOSED DOORS

Nil.

14. CLOSURE OF MEETINGThere being no further business, the presiding member declared the meeting closed at 7.09 pm

I hereby certify that the Minutes of the ordinary meeting of the Town Planning Committee of the Town of East Fremantle, held on 3 December 2019, Minute Book reference 1. to 14. were confirmed at the meeting of the Committee on:

..................................................

Presiding member


49


12. REPORTS

12.1 FINANCE 12.1.1 Monthly Financial Report (Containing the Statement of Financial Activity) – November

2019 Applicant Not Applicable File ref F/FNS2 Prepared by Peter Kocian, Executive Manager Corporate Services Supervised by Gary Tuffin, Chief Executive Officer Meeting Date: 10 December 2019 Voting requirements Simple Majority Documents tabled Nil Attachments 1. Monthly Financial Report for the Period Ended 30 November

2019 2. Capital Works Report

Purpose The purpose of this report is to present to Council the Monthly Financial Report (containing the Statement of Financial Activity) for the month ended 30 November 2019. Executive Summary A Monthly Financial Report workbook has been developed to provide an overview of key financial activity. Two Statements of Financial Activity have been prepared, one by program and the other by nature and type. Both of these Statements provide a projection of the closing surplus position as at 30 June 2019. Background The Town of East Fremantle financial activity reports use a materiality threshold to measure, monitor and report on financial performance and position of the Town. As part of the adopted 2019/20 Budget, Council adopted the following thresholds as levels of material variances for financial reporting. In accordance with regulation 34 (5) of the Local Government (Financial Management) Regulations 1996, and AASB 1031 Materiality, the level to be used in statements of financial activity in 2019/20 for reporting material variances shall be:

(a) 10% of the amended budget; or (b) $10,000 of the amended budget.

whichever is greater. In addition, that the material variance limit be applied to total revenue and expenditure for each Nature and Type classification and capital income and expenditure in the Statement of Financial Activity.

The monthly Financial Report is appended and includes the following:

• Statement of Financial Activity by Program • Statement of Financial Activity by Nature and Type • Notes to the Statement of Financial Activity including:

- Statement of capital acquisitions and capital funding

51


- Significant Accounting Policies - Explanation of Material Variances - Net Current Funding Position - Cash and Investments - Budget amendments - Receivables - Cashed Back Reserves - Capital Disposals - Rating Information - Information on Borrowings - Grants and Contributions

The attached Monthly Financial Reports are prepared in accordance with the amended Local Government (Financial Management) Regulations 1996; together with supporting material to provide Council with easy to understand financial information covering activities undertaken during the financial year. Consultation Executive Leadership Team Statutory Environment Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Management) Regulations 1996 detail the form and manner in which a local government is to prepare its Statement of Financial Activity. Expenditure from the municipal fund not included in the annual budget must be authorised in advance by an absolute majority decision of Council pursuant to section 6.8 of the Local Government Act 1995. Fees and charges are imposed under section 6.16 of the Local Government Act 1995. If fees and charges are imposed after the annual budget has been adopted, local public notice must be provided before introducing the fees or charges pursuant to section 6.19 of the Local Government Act 1995. Policy Implications Significant Accounting Policies are adopted by Council on an annual basis. These policies are used in the preparation of the statutory reports submitted to Council. Financial Implications Material variances are disclosed in the Statement of Financial Activity. The statement of financial activity is to be supported by such information as is considered relevant by the local government containing: - an explanation of the composition of the net current assets of the month to which the

statement relates, less committed assets and restricted assets; and - an explanation of each of the material variances; and - supporting information as is considered relevant by the local government.

52


Strategic Implications The monthly financial report is the key reporting mechanism to Council, to provide oversight of the financial management of the local government. This ties into the Strategic Community Plan as follows: 4.9 A financially sustainable Town – Provide financial management services to enable the Town to sustainably provide services to the community. Site Inspection Not applicable. Risk Implications

Risk Matrix


Risk Rating 4



Comment The following is a summary of headline numbers from the attached financial reports:

Risk

Risk Likelihood (based on history &

with existing controls)

Risk Impact / Consequence

Risk Rating (Prior to

Treatment or Control)


Risk Action Plan (Controls or Treatment proposed)

Inadequate oversight of the

financial position of the Town may result in adverse financial trends Rare (1) Major (4) Low (1-4)

FINANCIAL IMPACT $50,000 - $250,000

Accept Officer

Recommendation

Consequence

Likelihood


1 2 3 4 5

Almost Certain 5 Moderate (5) High (10) High (15) Extreme (20) Extreme (25)





53


Original Budget Year to Date Budget -

November

November Actuals

Opening Surplus 758,451 758,451 951,855

Operating Revenue 10,632,263 9,272,405 9,134,662

Operating Expenditure

(12,141,244) (5,181,012) (4,648,676)

Capital Expenditure (3,816,857) (521,608) (586,340)

Capital Income 919,567 349,656 349,656

Net Transfers from Reserves

1,182,814 (25,000) (21,090)

Non-Cash Items 2,465,204 1,022,677 642,510

Closing Surplus 0 5,675,569 5,822,579

Unrestricted Cash 4,668,080

Restricted Cash 2,215,266

- Rates were levied in the month of July – this explains the healthy closing surplus as accrued

revenue is significant relative to operating expenditure; - Depreciation, plant cost recoveries and activity based cost distributions have been processed; - A Capital Works Report is being produced automatically within the Town’s financial system,

and emailed to Responsible Officer’s on a weekly basis to monitor projects. This Report is provided as Attachment 2;

- 72% of total rates levied (including arrears) were collected by the end of November. The due date for rates was the 6 September. Final notices have been issued. Second Instalments have also been issued, with a due date of 8 November 2019.

The Statements of Financial Activity have been updated to include additional columns; being the annual budget entered in the financial system (SynergySoft), and the current budget. The current budget captures all budget variations that have approved by Council since the original budget adoption.

12.1.1 OFFICER RECOMMENDATION

That Council:

1. receives the Monthly Financial Report (Containing the Statement of Financial Activity) for the month ended 30 November 2019.

2. notes the municipal surplus of $5,822,579, which comprises of $4,668,080 in unrestricted cash, as at 30 November 2019.

3. receives the Capital Works Report.

54

TOWN OF EAST FREMANTLE

MONTHLY FINANCIAL REPORT(Containing the Statement of Financial Activity)For the Period Ended 30 November 2019

LOCAL GOVERNMENT ACT 1995

LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

TABLE OF CONTENTS

Monthly Summary Information 56 - 57

Statement of Financial Activity by Program 58

Statement of Financial Activity By Nature or Type 59

Statement of Capital Acquisitions and Capital Funding 60

Note 1 Significant Accounting Policies 61 - 64

Note 2 Explanation of Material Variances 65

Note 3 Net Current Funding Position 66

Note 4 Cash and Investments 67

Note 5 Budget Amendments 68

Note 6 Receivables 69

Note 7 Cash Backed Reserves 70

Note 8 Capital Disposals 71

Note 9 Rating Information 72

Note 10 Information on Borrowings 73

Note 11 Grants and Contributions 74

REPORT 12.1.1 ATTACHMENT 1

55

Key InformationReport Purpose

OverviewSummary reports and graphical progressive graphs are provided on pages 2 - 3.

Statement of Financial Activity by reporting programIs presented on page 6 and shows a surplus as at 30 November 2019 of $5,822,579.

Items of Significance

% Collected / Completed

Amended Annual Budget YTD Budget YTD Actual

Significant ProjectsRoad Resurfacing Program 0% 1,314,300$ -$ 1,450$ Footpath Program 10% 247,132$ 17,826$ 25,162$ Carpark Projects 2% 494,000$ 157,000$ 11,245$

Grants, Subsidies and ContributionsCommonwealth Home Support Programme 53% 722,683$ 361,342$ 381,820$ Roads to Recovery Non-Operating Grant 0% 60,000$ -$ -$ Regional Road Group Grant 40% 821,867$ 328,747$ 328,747$

782,683$ 361,342$ 381,820$

Rates Levied 98% 8,045,480$ 8,025,480$ 7,855,323$

% Compares current ytd actuals to annual budget

Financial Position Current Year Adjusted Net Current Assets 5,822,579$ Cash and Equivalent - Unrestricted 4,668,080$ Cash and Equivalent - Restricted 2,215,266$ Receivables - Rates 2,763,387$ Receivables - Other 170,938$ Payables 1,162,806$

% Compares current ytd actuals to prior year actuals at the same time

PreparationPrepared by: Reviewed by: Peter KocianDate prepared:

Note: The Statements and accompanying notes are prepared based on all transactions recorded at the time of preparation and may vary due to transactions being processed for the reporting period after the date of

This report is prepared to meet the requirements of Local Government (Financial Management) Regulations 1996,Regulation 34 .

The material variance adopted by the Town of East Fremantle for the 2019/20 year is $10,000 or 10% whichever isthe greater. The following selected items have been highlighted due to the amount of the variance to the budget ordue to the nature of the revenue/expenditure. A full listing and explanation of all items considered of materialvariance is disclosed in Note 2.

Town of East FremantleInformation Summary

For the Period Ended 30 November 2019


56

This information is to be read in conjunction with the accompanying Financial Statements and Notes.

Town of East FremantleInformation Summary


0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Amou

nt $

( '0

00s)

Month ending

Budget Operating Expenses -v- YTD Actual (Refer Note 2)

Budget 2019-20

Actual 2019-20

7,600,000

7,800,000

8,000,000

8,200,000

8,400,000

8,600,000

8,800,000

9,000,000

9,200,000

9,400,000


Amou

nt $

( '0

00s)

Month ending

Budget Operating Revenues -v- Actual (Refer Note 2)

Budget 2019-20

Actual 2019-20

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

1,600,000

1,800,000

2,000,000


Amou

nt $

( '0

00s)

Month ending

Budget Capital Expenses -v- Actual (Refer Note 2)

Budget 2019-20

Actual 2019-20

0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000


Amou

nt $

( '0

00s)

Month ending

Budget Capital Revenue -v- Actual (Refer Note 2)

Budget 2019-20

Actual 2019-20

Rates86%

Operating Grants, Subsidies and Contributions6%

Fees and Charges7%

Service Charges0%

Interest Earnings1%

Other Revenue0%

Profit on Disposal of Assets0%

Operating Revenue

Employee Costs36%

Materials and Contracts35%

Utility Charges2%

Depr on Non-Current Assets25%

Interest Expenses0%

Insurance Expenses5%

Other Expenditure8%

Loss on Disposal of Assets0%

Operating Expenditure


57

Var. $(b)-(a)

Var. %(b)-

(a)/(a) Var.Note

$ $ $ $ %Opening Funding Surplus(Deficit) 3 758,451 758,451 775,201 758,451 951,855 193,404 25%

Revenue from operating activitiesGovernance 10,000 10,000 10,000 4,167 4,098 (68) (2%)General Purpose Funding - Rates 9 8,045,480 8,451,394 8,451,394 8,252,854 8,058,880 (193,974) (2%)General Purpose Funding - Other 405,914 0Law, Order and Public Safety 33,700 33,700 33,700 28,625 21,606 (7,019) (25%)Health 14,400 14,400 14,400 6,000 12,608 6,608 110%Education and Welfare 819,933 819,933 819,933 401,862 449,596 47,734 12%

Housing 85,140 85,140 85,140 35,475 34,596 (879) (2%)Community Amenities 194,000 194,000 194,000 114,708 144,448 29,740 26%

Recreation and Culture 509,884 509,884 380,884 209,412 211,259 1,848 1%Transport 360,744 360,744 410,744 155,524 143,005 (12,519) (8%)Economic Services 79,000 79,000 79,000 32,917 33,630 713 2%Other Property and Services 74,068 74,068 74,068 30,862 20,937 (9,925) (32%)

10,632,263 10,632,263 10,553,263 9,272,405 9,134,662Expenditure from operating activitiesGovernance (1,256,860) (1,256,860) (1,056,860) (514,758) (478,319) 36,440 7%General Purpose Funding (161,878) (161,878) (161,878) (67,449) (117,619) (50,170) (74%)

Law, Order and Public Safety (173,561) (173,561) (173,561) (73,973) (68,637) 5,336 7%Health (191,298) (191,298) (191,298) (80,836) (79,948) 888 1%Education and Welfare (1,043,896) (1,043,896) (1,043,896) (452,681) (447,873) 4,807 1%Housing (50,200) (50,200) (50,200) (21,617) (20,724) 893 4%Community Amenities (2,854,492) (2,854,492) (2,864,492) (1,193,344) (1,194,725) (1,381) (0%)Recreation and Culture (3,590,406) (3,590,406) (3,607,406) (1,521,929) (975,157) 546,773 36%

Transport (2,544,657) (2,544,657) (2,594,657) (1,101,939) (1,094,272) 7,666 1%Economic Services (121,878) (121,878) (121,878) (50,783) (44,146) 6,636 13%

Other Property and Services (152,316) (152,316) (152,316) (101,704) (127,256) (25,552) (25%)

(12,141,442) (12,141,444) (12,018,443) (5,181,012) (4,648,676)Operating activities excluded from budgetAdd back Depreciation 2,472,904 2,472,904 2,472,904 1,030,377 642,510 (387,866) (38%)

Adjust (Profit)/Loss on Asset Disposal 8 (7,700) (7,700) (7,700) (7,700) 0 7,700 (100%)Amount attributable to operating activities 2,465,204 2,465,204 2,465,204 1,022,677 642,510

Investing ActivitiesNon-operating Grants, Subsidies and Contributions 11 881,867 881,867 1,058,685 328,747 328,747 0 0%Proceeds from Disposal of Assets 8 37,700 37,700 42,000 20,909 20,909 (0) (0%)Land and Buildings (477,385) (488,105) (626,215) (111,110) (173,978) (62,868) (57%)

Infrastructure Assets - Roads (1,314,300) (1,314,300) (1,426,118) 0 (1,450) (1,450)Infrastructure Assets - Public Open Space (396,720) (446,000) (456,000) (35,417) (58,567) (23,151) (65%)

Infrastructure Assets - Footpaths (247,132) (247,132) (302,408) (17,826) (25,162) (7,336) (41%)Infrastructure Assets - Drainage (100,000) (100,000) (115,255) (15,255) (15,255) 0 0%Infrastructure Assets - Other (393,000) (433,000) (265,000) 0 (15,977) (15,977)

Infrastructure Assets - Carparks (494,000) (494,000) (494,000) (157,000) (11,245)Plant and Equipment (319,320) (219,320) (419,500) (185,000) (283,198) (98,198) (53%)

Furniture and Equipment (75,000) (75,000) (75,000) 0 (1,508) (1,508)Amount attributable to investing activities (2,897,290) (2,897,290) (3,078,811) (171,952) (236,683)

Financing ActvitiesTransfer from Reserves 7 1,242,814 1,242,814 1,353,924 0 0 0(Transfer to Reserves) 7 (60,000) (60,000) (60,000) (25,000) (21,090) 3,910 16%

Amount attributable to financing activities 1,182,814 1,182,814 1,293,924 (25,000) (21,090)

Closing Funding Surplus(Deficit) 3 0 (2) (9,662) 5,675,569 5,822,579

Check against Net Current Assets 5,822,579-0

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.Refer to Note 2 for an explanation of the reasons for the variance.

This statement is to be read in conjunction with the accompanying Financial Statements and notes.

TOWN OF EAST FREMANTLESTATEMENT OF FINANCIAL ACTIVITY

(Statutory Reporting Program)For the Period Ended 30 November 2019

Amended YTD Budget

(a)

YTD Actual

(b)

Annual Budget -

Hardcoded

Annual Budget - Synergy

Current Budget


58

Var. $(b)-(a)

Var. % (b)-(a)/(a) Var.

Note $ $ $ $ %

Opening Funding Surplus (Deficit) 3 758,451 758,451 775,201 758,451 951,855 193,404 25%

Revenue from operating activitiesRates 9 8,045,480 8,045,480 8,045,480 8,025,480 7,855,323 (170,157) (2%)Operating Grants, Subsidies and 1,171,341 1,171,341 1,092,341 458,323 509,170 11% Contributions 11 0Fees and Charges 1,124,467 1,124,467 1,124,467 646,655 660,077 13,422 2% Interest Earnings 221,000 221,000 221,000 116,000 89,955 (26,045) (22%)

Other Revenue 62,275 62,275 62,275 25,948 20,137 (5,811) (22%)Profit on Disposal of Assets 8 7,700 7,700 7,700 0 0

10,632,263 10,632,263 10,553,263 9,272,405 9,134,662Expenditure from operating activitiesEmployee Costs (4,126,285) (4,126,285) (4,136,285) (1,756,555) (1,652,557) 103,998 6% Materials and Contracts (4,427,824) (4,427,826) (4,294,826) (1,804,091) (1,631,862) 172,229 10% Utility Charges (320,000) (320,000) (320,000) (133,333) (114,727) 18,606 14%

Depreciation on Non-Current Assets (2,472,904) (2,472,904) (2,472,904) (1,030,377) (642,510) 387,866 38%

Insurance Expenses (167,605) (167,605) (167,605) (167,605) (234,137) (66,532) (40%)

Other Expenditure (626,824) (626,824) (626,824) (289,051) (372,883) (83,832) (29%)

Loss on Disposal of Assets 8 0 0 0 0 0(12,141,442) (12,141,444) (12,018,443) (5,181,012) (4,648,676)

Operating activities excluded from budgetAdd back Depreciation 2,472,904 2,472,904 2,472,904 1,030,377 642,510 (387,866) (38%)

Adjust (Profit)/Loss on Asset Disposal 8 (7,700) (7,700) (7,700) (7,700) 0 7,700 (100%)Amount attributable to operating activities 2,465,204 2,465,204 2,465,204 1,022,677 642,510

Investing activities

Non-operating Grants, Subsidies and Contributions 11 881,867 881,867 1,058,685 328,747 328,747 0 0% Proceeds from Disposal of Assets 8 37,700 37,700 42,000 20,909 20,909 (0) (0%)Land and Buildings (477,385) (488,105) (626,215) (111,110) (173,978) (62,868) (57%)

Infrastructure Assets - Roads (1,314,300) (1,314,300) (1,426,118) 0 (1,450) (1,450)Infrastructure Assets - POS (396,720) (446,000) (456,000) (35,417) (58,567) (23,151) (65%)

Infrastructure Assets - Footpaths (247,132) (247,132) (302,408) (17,826) (25,162) (7,336) (41%)Infrastructure Assets - Drainage (100,000) (100,000) (115,255) (15,255) (15,255) 0 0% Infrastructure Assets - Other (393,000) (433,000) (265,000) 0 (15,977) (15,977)

Infrastructure Assets - Carparks (494,000) (494,000) (494,000) (157,000) (11,245)Plant and Equipment (319,320) (219,320) (419,500) (185,000) (283,198) (98,198) (53%)

Furniture and Equipment (75,000) (75,000) (75,000) 0 (1,508) (1,508)Amount attributable to investing activities (2,897,290) (2,897,290) (3,078,811) (171,952) (236,683)

Financing ActivitiesTransfer from Reserves 7 1,242,814 1,242,814 1,353,924 0 0 0(Transfer to Reserves) 7 (60,000) (60,000) (60,000) (25,000) (21,090) 3,910 16%

Amount attributable to financing activities 1,182,814 1,182,814 1,293,924 (25,000) (21,090)

Closing Funding Surplus (Deficit) 3 0 (2) (9,662) 5,675,569 5,822,579 147,010 3%

Check against Statement by Program 5,822,5790

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.Refer to Note 2 for an explanation of the reasons for the variance.

This statement is to be read in conjunction with the accompanying Financial Statements and notes.

TOWN OF EAST FREMANTLESTATEMENT OF FINANCIAL ACTIVITY

(By Nature or Type)For the Period Ended 30 November 2019

Annual Budget - Hardcoded

Amended YTD

Budget

YTD Actual

(b)Annual Budget -

Synergy Current Budget


59

Capital Acquisitions

Amended YTD Budget

Amended Annual Budget

YTD Actual Total Variance

(d) - (c)$ $ $ $

Land and Buildings 111,110 488,105 173,978 62,868Infrastructure Assets - Roads 0 1,314,300 1,450 1,450Infrastructure Assets - POS 35,417 446,000 58,567 23,151Infrastructure Assets - Footpaths 17,826 247,132 25,162 7,336Infrastructure Assets - Drainage 15,255 100,000 15,255 0Infrastructure Assets - Other 0 433,000 15,977 15,977Infrastructure Assets - Carparks 157,000 494,000 11,245 (145,755)Plant and Equipment 185,000 219,320 283,198 98,198Furniture and Equipment 0 75,000 1,508 1,508

Capital Expenditure Totals 521,608 3,816,857 586,339 64,731

Capital acquisitions funded by:Capital Grants and Contributions 881,867Other (Disposals & C/Fwd) 37,700Council contribution - Cash Backed Reserves:Vehicle, Plant and Equipment Reserve 79,620HACC Reserve 100,000Strategic Asset Management Reserve 50,000Committed Works Reserve 737,885Arts and Sculpture Reserve 75,000Council contribution - operations 1,854,785Capital Funding Total 0 0 3,816,857

TOWN OF EAST FREMANTLESTATEMENT OF CAPITAL ACQUSITIONS AND CAPITAL FUNDING



60

Note 1: Significant Accounting Policies(a) Basis of Accounting

Land held for development and sale is valued at the lower of cost and net realisable value. Cost includes the cost of acquisition,development, borrowing costs and holding costs until completion of development. Finance costs and holding charges incurred afterdevelopment is completed are expensed. Gains and losses are recognised in profit or loss at the time of signing an unconditionalcontract of sale if significant risks and rewards, and effective control over the land, are passed on to the buyer at this point. Land heldfor sale is classified as current except where it is held as non-current based on Council’s intentions to release for sale.

(i) Fixed AssetsAll assets are initially recognised at cost. Cost is determined as the fair value of the assets given as consideration plus costs incidentalto the acquisition. For assets acquired at no cost or for nominal consideration, cost is determined as fair value at the date ofacquisition. The cost of non-current assets constructed by the local government includes the cost of all materials used in theconstruction, direct labour on the project and an appropriate proportion of variable and fixed overhead. Certain asset classes may berevalued on a regular basis such that the carrying values are not materially different from fair value. Assets carried at fair value are tobe revalued with sufficient regularity to ensure the carrying amount does not differ materially from that determined using fair value atreporting date.

Land Held for Resale

Rates, grants, donations and other contributions are recognised as revenues when the local government obtains control over theassets comprising the contributions. Control over assets acquired from rates is obtained at the commencement of the rating period or,where earlier, upon receipt of the rates.(e) Goods and Services TaxRevenues, expenses and assets are recognised net of the amount of GST, except where the amount of GST incurred is not recoverablefrom the Australian Taxation Office (ATO). Receivables and payables are stated inclusive of GST receivable or payable. The net amountof GST recoverable from, or payable to, the ATO is included with receivables or payables in the statement of financial position. Cashflows are presented on a gross basis. The GST components of cash flows arising from investing or financing activities which arerecoverable from, or payable to, the ATO are presented as operating cash flows.

(f) Cash and Cash EquivalentsCash and cash equivalents include cash on hand, cash at bank, deposits available on demand with banks and other short term highlyliquid investments that are readily convertible to known amounts of cash and which are subject to an insignificant risk of changes invalue and bank overdrafts. Bank overdrafts are reported as short term borrowings in current liabilities in the statement of financialposition.

(g) Trade and Other ReceivablesTrade and other receivables include amounts due from ratepayers for unpaid rates and service charges and other amounts due fromthird parties for goods sold and services performed in the ordinary course of business.Receivables expected to be collected within 12 months of the end of the reporting period are classified as current assets. All otherreceivables are classified as non-current assets. Collectability of trade and other receivables is reviewed on an ongoing basis. Debts thatare known to be uncollectible are written off when identified. An allowance for doubtful debts is raised when there is objectiveevidence that they will not be collectible.(h) InventoriesGeneralInventories are measured at the lower of cost and net realisable value. Net realisable value is the estimated selling price in the ordinarycourse of business less the estimated costs of completion and the estimated costs necessary to make the sale.

(c) Rounding Off FiguresAll figures shown in this statement are rounded to the nearest dollar.(d) Rates, Grants, Donations and Other Contributions

This statement comprises a special purpose financial report which has been prepared in accordance with Australian AccountingStandards (as they apply to local governments and not-for-profit entities), Australian Accounting Interpretations, other authoritativepronouncements of the Australian Accounting Standards Board, the Local Government Act 1995 and accompanying regulations.Material accounting policies which have been adopted in the preparation of this statement are presented below and have beenconsistently applied unless stated otherwise. Except for cash flow and rate setting information, the report has also been prepared onthe accrual basis and is based on historical costs, modified, where applicable, by the measurement at fair value of selected non-currentassets, financial assets and liabilities.

Critical Accounting EstimatesThe preparation of a financial report in conformity with Australian Accounting Standards requires management to make judgements,estimates and assumptions that effect the application of policies and reported amounts of assets and liabilities, income and expenses.The estimates and associated assumptions are based on historical experience and various other factors that are believed to bereasonable under the circumstances; the results of which form the basis of making the judgements about carrying values of assets andliabilities that are not readily apparent from other sources. Actual results may differ from these estimates.

TOWN OF EAST FREMANTLENOTES TO THE STATEMENT OF FINANCIAL ACTIVITY


(b) The Local Government Reporting EntityAll Funds through which the Council controls resources to carry on its functions have been included in this statement. In the process ofreporting on the local government as a single unit, all transactions and balances between those funds (for example, loans and transfersbetween Funds) have been eliminated.


61

Note 1: Significant Accounting Policies



Asset YearsBuildings 30 to 50 yearsFurniture and Equipment 4 to 10 yearsPlant and Equipment 5 to 15 yearsSealed roads and streets

formation not depreciatedpavement 50 yearsseal

bituminous seals 20 yearsasphalt surfaces 25 years

Gravel Roadsformation not depreciatedpavement 50 yearsgravel sheet 12 years

Formed roadsformation not depreciatedpavement 50 years

Footpaths - slab 40 years

The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to be settled within 12 monthsrepresents the amount the Shire has a present obligation to pay resulting from employees services provided to balance date. Theprovision has been calculated at nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term Benefits)The liability for long service leave is recognised in the provision for employee benefits and measured as the present value of expectedfuture payments to be made in respect of services provided by employees up to the reporting date using the project unit creditmethod. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service.Expected future payments are discounted using market yields at the reporting date on national government bonds with terms tomaturity and currency that match as closely as possible, the estimated future cash outflows. Where the Shire does not have theunconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability.

(m) Interest-bearing Loans and BorrowingsAll loans and borrowings are initially recognised at the fair value of the consideration received less directly attributable transactioncosts. After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortised cost using the effectiveinterest method. Fees paid on the establishment of loan facilities that are yield related are included as part of the carrying amount ofthe loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defer settlement of the liability for atleast 12 months after the balance sheet date. Borrowing CostsBorrowing costs are recognised as an expense when incurred except where they are directly attributable to the acquisition,construction or production of a qualifying asset. Where this is the case, they are capitalised as part of the cost of the particular asset.

(n) ProvisionsProvisions are recognised when: The council has a present legal or constructive obligation as a result of past events; it is more likelythan not that an outflow of resources will be required to settle the obligation; and the amount has been reliably estimated. Provisionsare not recognised for future operating losses. Where there are a number of similar obligations, the likelihood that an outflow will berequired in settlement is determined by considering the class of obligations as a whole. A provision is recognised even if the likelihoodof an outflow with respect to any one of item included in the same class of obligations may be small.

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)

(j) Depreciation of Non-Current AssetsAll non-current assets having a limited useful life are systematically depreciated over their useful lives in a manner which reflects theconsumption of the future economic benefits embodied in those assets

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reporting period. Major depreciation rates andperiods are:

(k) Trade and Other PayablesTrade and other payables represent liabilities for goods and services provided to the Council prior to the end of the financial year thatare unpaid and arise when the Council becomes obliged to make future payments in respect of the purchase of these goods andservices. The amounts are unsecured, are recognised as a current liability and are normally paid within 30 days of recognition.

(l) Employee BenefitsThe provisions for employee benefits relates to amounts expected to be paid for long service leave, annual leave, wages and salariesand are calculated as follows:


62




Statutory fees, taxes, provision for bad debts, member's fees or State taxes. Donations and subsidies made to community groups.

Utilities (Gas, Electricity, Water, etc.)Expenditures made to the respective agencies for the provision of power, gas or water. Exclude expenditures incurred for thereinstatement of roadwork on behalf of these agencies.InsuranceAll insurance other than worker's compensation and health benefit insurance included as a cost of employment.Loss on asset disposalLoss on the disposal of fixed assets.Depreciation on non-current assetsDepreciation expense raised on all classes of assets.Interest expensesInterest and other costs of finance paid, including costs of finance for loan debentures, overdraft accommodation and refinancingexpenses.Other expenditure

All expenditures on materials, supplies and contracts not classified under other headings. These include supply of goods and materials,legal expenses, consultancy, maintenance agreements, communication expenses, advertising expenses, membership, periodicals,publications, hire expenses, rental, leases, postage and freight etc. Local governments may wish to disclose more detail such ascontract services, consultancy, information technology, rental or lease expenditures.

Fees and ChargesRevenues (other than service charges) from the use of facilities and charges made for local government services, sewerage rates,rentals, hire charges, fee for service, photocopying charges, licences, sale of goods or information, fines, penalties and administrationfees. Local governments may wish to disclose more detail such as rubbish collection fees, rental of property, fines and penalties, otherfees and charges.

Service ChargesService charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54 of the Local Government(Financial Management) Regulations 1996 identifies these as television and radio broadcasting, underground electricity andneighbourhood surveillance services. Exclude rubbish removal charges. Interest and other items of a similar nature received from bankand investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.Interest EarningsInterest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on ratearrears and interest on debtors.Other Revenue / IncomeOther revenue, which can not be classified under the above headings, includes dividends, discounts, rebates etc.Employee CostsAll costs associate with the employment of person such as salaries, wages, allowances, benefits such as vehicle and housing,superannuation, employment expenses, removal expenses, relocation expenses, worker's compensation insurance, training costs,conferences, safety expenses, medical examinations, fringe benefit tax, etc.Materials and Contracts

Non-Operating Grants, Subsidies and ContributionsAmounts received specifically for the acquisition, construction of new or the upgrading of non-current assets paid to a localgovernment, irrespective of whether these amounts are received as capital grants, subsidies, contributions or donations.

Profit on Asset DisposalProfit on the disposal of assets including gains on the disposal of long term investments. Losses are disclosed under the expenditure

In the determination of whether an asset or liability is current or non-current, consideration is given to the time when each asset orliability is expected to be settled. The asset or liability is classified as current if it is expected to be settled within the next 12 months,being the Council's operational cycle. In the case of liabilities where Council does not have the unconditional right to defer settlementbeyond 12 months, such as vested long service leave, the liability is classified as current even if not expected to be settled within thenext 12 months. Inventories held for trading are classified as current even if not expected to be realised in the next 12 months exceptfor land held for resale where it is held as non current based on Council's intentions to release for sale.

(p) Nature or Type ClassificationsRatesAll rates levied under the Local Government Act 1995. Includes general, differential, specific area rates, minimum rates, interim rates,back rates, ex-gratia rates, less discounts offered. Exclude administration fees, interest on instalments, interest on arrears and serviceOperating Grants, Subsidies and ContributionsRefer to all amounts received as grants, subsidies and contributions that are not non-operating grants.

(o) Current and Non-Current Classification


63




Town operations as disclosed in these financial statements encompass the following service orientated activities/programs.(r) Program Classifications (Function/Activity)


64

Note 2: Explanation of Material Variances

The material variance thresholds are adopted annually by Council as an indicator of whether the actual expenditure or revenue varies from the year to date budget materially.The material variance adopted by Council for the 2019/20 year is $10,000 or 10% whichever is the greater.

Reporting Program Var. $ Var. % Var.Timing/

Permanent Explanation of Variance

Operating Revenues $ %Education and Welfare 47,734 12% Timing favourableCommunity Amenities 29,740 26% Timing favourable

Operating Expense

General Purpose Funding (50,170) (74%) Permanent

Rates exemption processed for A51790 Southern Cross Care, Integrapay Merchant Fees (online rates payments) and increase in legal costs (recoverable) associated with rates debt recovery

Recreation and Culture 546,773 36% Permanent Favourable variance - decrease in depreciation (turf)Economic Services 6,636 13% Timing favourableOther Property and Services (25,552) (25%) Timing unfavourable

Capital ExpensesSee appended Capital Works Report to the Monthly Financial Statements

Land and BuildingsInfrastructure Assets - RoadsInfrastructure Assets - POSInfrastructure Assets - FootpathsInfrastructure Assets - DrainageInfrastructure Assets - OtherInfrastructure Assets - CarparksPlant and EquipmentFurniture and Equipment




65

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66

Note 3: Net Current Funding Position

Last Years Closing Current

Note 30 June 2019 30 Nov 2019$ $

Current AssetsCash Unrestricted 4 1,997,084 4,668,080Cash Restricted - Reserves 4 2,194,176 2,215,266Receivables - Rates 6 265,114 2,763,387Receivables - Other 6 154,027 170,938Interest / ATO Receivable/TrustInventories 0 0

4,610,401 9,817,671

Less: Current LiabilitiesPayables (829,054) (1,162,806)Provisions (635,316) (617,020)

(1,464,370) (1,779,826)

Less: Cash Reserves 7 (2,194,176) (2,215,266)

Net Current Funding Position 951,855 5,822,579

Comments - Net Current Funding Position



Positive=Surplus (Negative=Deficit)

01,000,0002,000,0003,000,0004,000,0005,000,0006,000,0007,000,0008,000,0009,000,000

10,000,000


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Note 3 - Liquidity Over the Year

2019-20

2018-19


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77


12.1.2 Accounts for Payment – November 2019 File ref F/FNS2 Prepared by John Mondini, Manager, Finance & Administration Supervised by Peter Kocian, Executive Manager, Corporate Services Meeting Date 10 December 2019 Voting requirements Simple Majority Documents tabled Nil Attachments 1. Monthly List of Payments – November 2019 Purpose That Council, in accordance with regulation 13(1) of the Local Government (Financial Management) Regulations 1996, RECEIVES the list of payments made under delegated authority for the month ended 30 November 2019 and recorded in the minutes of the Council. Executive Summary Council has an Executive role in receiving the list of payments pursuant to Regulation 13(1) of the Local Government (Financial Management) Regulations 1996. It is therefore recommended that Council receives the Lists of Accounts paid for the period 1 November to 30 November 2019, as per the summary table. Background The Chief Executive Officer has delegated authority to make payments from the Municipal and Trust Accounts in accordance with budget allocations. The Town provides payments to suppliers by electronic funds transfer, cheque or credit card. Attached is an itemised list of all payments made under delegated authority during the said period. The bulk of payments are processed by electronic funds transfer (EFT) with the exception of Water Corporation accounts which are paid by cheque and the occasional reimbursements and refunds. Consultation Nil. Statutory Environment Regulation 13: Local Government (Financial Management) Regulations 1996 (as amended) requires Local Governments to prepare a list of payments made under delegated authority to be prepared and presented to Council on a monthly basis. Policy Implications Policy 2.1.3 Purchasing. All supplier payments are approved under delegated authority pursuant to the authorisation limits outlined in Council’s purchasing policy. Financial Implications Accounts for Payment are sourced from budget allocations. All amounts quoted in this report are inclusive of GST.

79


Risk Implications

Risk Matrix


Risk Rating 3



Strategic Implications The Town of East Fremantle Strategic Community Plan 2017 – 2027 states as follows: STRATEGIC PRIORITY 5: Leadership and Governance A proactive, approachable Council which values community consultation, transparency and accountability 5.1 Strengthen organisational accountability and transparency 5.3 Strive for excellence in leadership and governance Site Inspection Not applicable.

Risk








That Council does not accept the list

of payments Rare (1) Moderate (3) Low (1-4)

COMPLIANCE Minor regulatory or

statutory impact Accept Officer

Recommendation

Consequence

Likelihood


1 2 3 4 5






80


Comment Payments for the month of November include the following significant items:

City of Fremantle Fremantle Library Service – Provision Fee 50,223.00

Suez Environment Recycling & Waste Recovery

Waste Collection Services October 2019 includes recycling and waste, commercial recycling and waste, FOGO, parks & street litter bins

33,983.21

SMRC 2nd quarterly contribution MRF gate fees, Green waste fees, MSW gate fees, MSW Composting for October

79,036.82

Traffic Equipment Aust t/a VMS

Solar Powered Trailer with Speed Radar Option 27,993.00

Steann Pty Ltd

Verge Bulk Waste Collection Nov 2019 27,761.80

12.1.2 OFFICER RECOMMENDATION That Council, in accordance with regulation 13(1) of the Local Government (Financial Management) Regulations 1996, RECEIVES the list of payments made under delegated authority for the month ended 30 November 2019 and recorded in the Minutes of the Council.

NOVEMBER 2019

Voucher No Account Amount

5261 –5264 Municipal (Cheques) $5,628.80

EFT28657– EFT 28803 Municipal (EFT) $568,427.63

Payroll Municipal (EFT) $289,574.92

Credit Card/Superannuation Municipal (Direct Debit) $56,579.02

Total Payments $920,210.37

81

List of Accounts paid by the Chief Executive for November 2019 & submitted for the information of the Council Meeting to be held on 10 December 2019

ChequePayment

DateSupplier Description Inv Amount

Cheque

CHEQUES $ $

5261 13/11/2019 TOWN OF EAST FREMANTLE RESPITE CENTRE PETTY CASH 12/11/19 498.85$ 498.85$

5262 13/11/2019 FIONA HACKETT TRAVEL ASSISTANCE AUST YOUTH WATER POLO TEAM - TOKYO NOV 2019 500.00$ 500.00$

5263 21/11/2019 PAYROLL TERMINATION PAY 4,324.00$ 4,324.00$

5264 27/11/2019 TOWN OF EAST FREMANTLE ADMIN PETTY CASH RECOUP NOVEMBER 2019 305.95$ 305.95$

CHEQUE TOTAL 5,628.80$ 5,628.80$

EFTs Supplier Description Inv Amount EFT

EFT28657 13/11/2019 TOWN OF EAST FREMANTLE CANCELlATION FEE - MOORING PEN C11 750.00$ 750.00$

EFT28658 13/11/2019 JAMES ANDERSON MOORING PEN BOND REFUND - C11 1,310.00$ 1,310.00$

EFT28659 13/11/2019 RUFUS MORSE CANDIDATE DEPOSIT ELECTION 2019 80.00$ 80.00$

EFT28660 13/11/2019 MAYOR JIM O'NEILL MAYORAL ALLOWANCE FOR NOV 19 4,416.68$ 4,416.68$

EFT28661 13/11/2019 CR JENNY HARRINGTON SITTING FEES FOR NOV 19 2,230.84$ 2,230.84$

EFT28662 13/11/2019 CR CLIFF COLLINSON SITTING FEES FOR NOV 19 1,542.00$ 1,542.00$

EFT28663 13/11/2019 CR DEAN NARDI SITTING FEES FOR NOV 19 1,542.00$ 1,542.00$

EFT28664 13/11/2019 CR MICHAEL MCPHAIL SITTING FEES FOR NOV 19 1,542.00$ 1,542.00$

EFT28665 13/11/2019 CR TONY WATKINS SITTING FEES FOR NOV 19 1,542.00$ 1,542.00$

EFT28666 13/11/2019 CR ANDREW MCPHAIL SITTING FEES FOR NOV 19 1,542.00$ 1,542.00$

EFT28667 13/11/2019 CR TONY NATALE SITTING FEES FOR NOV 19 1,542.00$ 1,542.00$

EFT28668 13/11/2019 CR KERRY DONOVAN SITTING FEES FOR NOV 19 1,958.80$ 1,958.80$

EFT28669 13/11/2019 AUSTRALIA POST POSTAGE COSTS OCTOBER 2019 2,004.62$ 2,004.62$

EFT28670 13/11/2019 APACE AID (INC) NATIVE PLANTS - CITIZENSHIP CEREMONY 4/11/19 70.00$ 70.00$

EFT28671 13/11/2019 BUNNINGS BLDG SUPPLIES LTD DOOR LOCKS 128A GEORGE STREET 150.56$ 150.56$

EFT28672 13/11/2019 BOC LIMITED CONTAINER SERVICE OCTOBER 19 46.66$ 46.66$

EFT28673 13/11/2019 CITY OF COCKBURN TIP FEES OCTOBER 2019 2,990.00$ 2,990.00$

EFT28674 13/11/2019 CITY OF FREMANTLE FREMANTLE LIBRARY SERVICE - PROVISION FEE 171,369.78$ 171,369.78$

EFT28675 13/11/2019 LANDGATE LAND ENQUIRIES OCTOBER 2019 - CERTIFICATE OF TITLE 26.20$ 26.20$

EFT28676 13/11/2019 FREMANTLE HERALD BUSH FIRE NOTICE & NOTICE OF SPECIAL COUNCIL MEETING

05/11/2019 575.29$ 575.29$

EFT28677 13/11/2019 IMPRINT PLASTIC NAME BADGES X 3 42.90$ 42.90$

EFT28678 13/11/2019 IT VISION REPORT MANAGER & EXCEL INTEGRATION WORKSHOP 165.00$ 165.00$

13/11/2019 SYNERGY SOFT INFRINGEMENTS MODULE MODIFACTION 5,225.00$ 5,225.00$

EFT28679 13/11/2019 MCLEODS ADVICE ON ACCESS THROUGH - 135 CANNING HIGHWAY 1,337.46$ 1,337.46$

PROFESSIONAL ADVICE - EAST FREMANTLE & SWAN YACHT CLUB

BUILDINGS

4,050.59$ 4,050.59$

COSTS ASSOCIATED WITH DEBT RECOVERY - TOEF V TURCO MATTER

44493 DEBT RECOVERY MULTIPLE PROPERTIES

1,116.45$ 1,116.45$

EFT28680 13/11/2019 OPTUS ADMINISTRATION PTY LTD APPLE IPHONE XR 1,299.00$ 1,299.00$

MOBILE PHONE USE - 22/09/19 - 21/10/19 548.13$ 548.13$

EFT28681 13/11/2019 SUEZ ENVIRONMENT RECYCLING &

WASTE RECOVERY

RECYCLE AND WASTE COLLECTION OCTOBER 19 412.68$

COMMERCIAL RECYCLING COLLECTION OCTOBER 19 17,152.77$

COMMERCIAL WASTE COLLECTION, FOGO COLLECTION, PRIORITY

RESIDENTIAL FOGO COLLECTION, PARK & RESERVES & STREET

LITTER BINS COLLECTION - OCT 19

16,417.76$ 33,983.21$

EFT28682 13/11/2019 TELSTRA CORPORATION LIMITED CEO MOBILE PHONE - 16/9/19 - 15/10/19 96.00$ 96.00$

EFT28683 13/11/2019 TOTAL EDEN PTY LTD IRRIGATION SUPPLIES 539.91$ 539.91$

EFT28684 13/11/2019 WA FIRE PROTECTION 6 MONTHLY FIRE EQUIPMENT INSPECTION 87.45$ 87.45$

EFT28685 13/11/2019 WORK CLOBBER WORK BOOTS x 2 PAIRS 304.65$ 304.65$

EFT28686 13/11/2019 SYNERGY POWER SUPPLY STREET LIGHTS 02/10/2019 - 01/11/2019 9,561.04$

POWER SUPPLY URICH PARK 21/08/19 - 17/10/19 158.27$

POWER SUPPLY J DOLAN PARK 22/08/19 - 17/10/19 224.96$ 9,944.27$

EFT28687 13/11/2019 ZIPFORM PTY LTD ENVELOPES x 5000 413.28$ 413.28$

SECOND INSTALMENT NOTICE INCL ARTWORK , PRINT AND

DISTRIBUTION

1,803.20$ 1,803.20$

ENVELOPES x 5000 532.18$ 532.18$

COURIER FEES 99.00$ 99.00$

EFT28688 13/11/2019 WIDDESON'S HIRE SERVICE HIRE OF 50 SIDE PLATES (CITIZENSHIP CEREMONY) - 4/11/2019 25.00$ 25.00$

EFT28689 13/11/2019 MAJOR MOTORS NEW WINDOW TO LEFT HAND SIDE 568.05$ 568.05$

EFT28690 13/11/2019 FASTA COURIERS COURIER COSTS - OCTOBER 2019 365.11$ 365.11$

EFT28691 13/11/2019 FLEXI STAFF PTY LTD LABOUR HIRE W/E 25/10/19 1,568.88$

LABOUR HIRE W/E 1/11/19 1,731.10$ 3,299.98$

EFT28692 13/11/2019 KOOL LINE ELECTRICAL &

REFRIGERATION

GEORGE STREET UNDERPASS LIGHTS MAINTENANCE

265.00$

13/11/2019 GEORGE STREET UNDERPASS LIGHTS MAINTENANCE 3,090.00$ 3,355.00$

EFT28693 13/11/2019 SOUTHERN METROPOLITAN

REGIONAL COUNCIL

ANNUAL CONTRIBUTION 2ND QUARTER 19/20 7,077.95$

MRF GATE FEE - OCTOBER 2019 8,889.66$

GREEN WASTE FEE - OCTOBER 2019 435.54$

MSW GATE FEES, MSW COMPOSTING OCTOBER 2019 62,633.67$ 79,036.82$

EFT28694 13/11/2019 DEPT OF MINES, INDUSTRY

REGULATION & SAFETY

(FORMALLYBUILDING COMMISSION)

BSL COLLECTED OCTOBER 19 1,193.45$ 1,193.45$

EFT28695 13/11/2019 HAVILAH LEGAL TRAFFIC OFFENCE 36760 500.50$ 500.50$

EFT28696 13/11/2019 LIME FLOWERS FLOWERS - 100TH BIRTHDAY 100.00$ 100.00$

EFT28697 13/11/2019 SATELLITE SECURITY SERVICES SERVICE OF SECURITY AND AUDIT OF ADMINISTRATION SECURITY AS

PER QUOTATION QT01229

484.00$

SET UP ALARM CODE AT DEPOT 50.00$ 534.00$

EFT28698 13/11/2019 PETRACLEAN CLEANING SERVICES TOWN HALL - OCTOBER 2019 7,883.51$ 7,883.51$

EFT28699 13/11/2019 FRANK GILMOUR PEST CONTROL WHITE ANT TREATMENT - VERGE TREE 440.00$ 440.00$

EFT28700 13/11/2019 WOOLWORTHS SUPERMARKETS RESPITE CENTRE GROCERIES 4/11/2019 167.65$

CATERING - CITIZENSHIP CEREMONY 4/11/19 196.01$

RESPITE CENTRE CLIENT CHRISTMAS CAKES 8/11/2019 110.00$ 473.66$

EFT28701 13/11/2019 INDIANIC GROUP PTY LTD SPLINT DAMAGED PYLON AND SECURE CABLING 2,297.90$ 2,297.90$

EFT28702 13/11/2019 HAYS SPECIALIST RECRUITMENT

(AUST) PTY LTD

AMIN SUPPORT SALARY COSTS - W/E 27/10 1,889.20$ 1,889.20$

TOWN OF EAST FREMANTLE


82

EFT28703 13/11/2019 THE PAPER COMPANY OF AUSTRALIA A4 80GM AONE COPY PAPER @$4.95 X 50 REAMS 247.50$ 247.50$

EFT28704 13/11/2019 LANDSCAPE YARD O'CONNOR SAND TO BACKFILL NEW PLAY EQUIPMENT 216.60$ 216.60$

EFT28705 13/11/2019 KONICA MINOLTA BUSINESS

SOLUTIONS

TRICOLORE COPIER/PRINTER - 1/10/2019 - 31/10/2019 12.09$ 12.09$

EFT28706 13/11/2019 SUNNY SIGN COMPANY PTY LTD 12 NO PARKING ON VERGE/ROAD SIGNS, 20 GREEN ARROW STICKERS,

50 RED ARROW STICKERS

325.05$

1X SIGN CROQUET CLUB 63.80$ 388.85$

EFT28707 13/11/2019 FINGER FOOD CATERING CATERING - CITIZENSHIP 4/11/19 594.00$ 594.00$

EFT28708 13/11/2019 FOODWORKS EAST FREMANTLE WORKS CONSUMABLES 25/10/2019 609.42$ 609.42$

EFT28709 13/11/2019 DRAINFLOW SERVICES DRAINAGE WORKS - VARIOUS LOCATIONS 4,752.00$

EDUCTING OF DRAINAGE IN THE TOWN 7,128.00$ 11,880.00$

EFT28710 13/11/2019 FOCUS NETWORKS MANAGED PROACTIVE SERVICE - MONTHLY COMPUTER SERVICES 3,936.90$

ANNUAL SUPPORT COSTS AND PROJECT COSTS - NOVEMBER 2019 1,950.03$

DIGIUM LICENSE & MANAGED TELEPHONE SERVICE RENEWAL 2,191.04$ 8,077.97$

EFT28711 13/11/2019 TRENCHBUSTERS SAND FOR DEPOT FENCE 165.00$

BIN FOR HARD WASTE - BUND 1,260.00$

44M TEMPORARY FENCING FOR NEW SWINGS AT GLASSON PARK -

INSTALLATION AND DISMANTLING

242.00$

1,667.00$

EFT28712 13/11/2019 ENVIRO SWEEP STREET SWEEPING OCTOBER 2019 4,356.00$ 4,356.00$

EFT28713 13/11/2019 THE TURBAN INDIAN RESTURANT CATERING 2/7/19 197.50$

CATERING 12/11/19 322.15$ 519.65$

EFT28714 13/11/2019 KEVREK EXTENSION RAM SEAL KIT 114.62$ 114.62$

EFT28715 13/11/2019 THE WORKWEAR GROUP 2019 - 2020 STAFF UNIFORMS - WENDY READ 175.00$

2019 - 2020 STAFF UNIFORMS - STACEY TOWNE 299.00$

2019 - 2020 STAFF UNIFORMS - KAREN DORE 350.00$

2019 - 2020 STAFF UNIFORMS - KAREN DORE 44.50$ 868.50$

EFT28716 13/11/2019 FUJI XEROX PHOTOCOPIER CHARGES 1/10/19 - 31/10/19 104.49$ 104.49$

EFT28717 13/11/2019 TALIS CONSULTANTS PTY LTD UPDATE RAMM WITH ROAD/FOOTPATH DATA FOR 18/19

PROVIDE INVENTORY LISTINGS

3,300.00$

3,300.00$

EFT28718 13/11/2019 VOCUS COMMUNICATIONS INTERNET UNLIMITED - ENHANCED - 20 MBPS - 135 CANNING HIGHWAY -

OCTOBER 19

2,326.50$ 2,326.50$

EFT28719 13/11/2019 MARKETFORCE ADVERTISING WEST AUSTRALIAN 5/10/19 RFT01/2019-20 CARPARKS 470.59$ 470.59$

EFT28720 13/11/2019 CORPORATE LIVING SUPPLY OF OFFICE FURNITURE - DRAWERS, SCREEN, CHAIR 1,658.26$ 1,658.26$

EFT28721 13/11/2019 REPCO HYDRAULIC OIL 116.50$ 116.50$

EFT28722 13/11/2019 MARKET CREATIONS TEMPLATES UPDATE - E-NEWS; FRONT COUNTER MESSAGING

SCREEN

1,145.00$

SOCIAL MEDIA MANAGEMENT PLUS ANNUAL SOCIAL MEDIA AUDIT

OCTOBER 2019

1,200.00$

DESIGN OF NO SMOKING STICKER 572.00$

SOCIAL MEDIA MANGEMENT - TOWN FESTIVAL PAGE X 4 MONTHS 753.50$ 3,670.50$

EFT28723 13/11/2019 SONIC HEALTH PLUS MEDICAL ASSESSMENT - CHRISTOPHER MORLEY - 22/10/19 148.50$ 148.50$

EFT28724 13/11/2019 HUBBLES YARD CATERING 22/10/19 357.50$ 357.50$

EFT28725 13/11/2019 APARC AUSTRALIAN PARKING &

REVENUE CONTROL PTY LTD

MONTHLY CHARGES FOR PARKING MACHINES INCLUDING LICENCE

AND COMMUNICATION COSTS

253.62$

10 PARKING TICKET ROLLS 759.00$

MAINTENANCE SERVICE ON TICKET MACHINES AT NUMBER 1

CARPARK (LEEUWIN) RIVERSIDE ROAD

297.00$

SUPPLY / INSTALL PAY BY PLATE KEY BUTTON STICKERS 220.00$ 1,529.62$

EFT28726 13/11/2019 ZIRCODATA RECORDS STORAGE - OCTOBER 2019. 43.45$ 43.45$

EFT28727 13/11/2019 CELLARBRATIONS AT EAST

FREMANTLE

REFRESHMENTS 531.00$ 531.00$

EFT28728 13/11/2019 KEYS BROS STORAGE CHARGES - HISTORIC AND EXCESS FURNITURE FROM TOWN

HALL 2019/20

325.00$

STORAGE CHARGES - HISTORIC AND EXCESS FURNITURE FROM TOWN

HALL 2019/20 - 01/09/19 - 28/09/19

260.00$

STORAGE CHARGES - HISTORIC AND EXCESS FURNITURE FROM TOWN

HALL 2019/20 - 29/09/19 - 26/10/19

260.00$

845.00$

EFT28729 13/11/2019 AXIIS CONTRACTING PTY LTD FOOTPATH REPAIRS - CANNING HIGHWAY, CORNER OF DALGETY DUE

TO PIT DAMAGE FROM WATER CORP CONTRACTOR.

4,822.40$ 4,822.40$

EFT28730 13/11/2019 TREE'S A CROWD TREE CARE PRUNING OF VARIOUS TREES 2,475.00$ 2,475.00$

EFT28731 13/11/2019 IRON MOUNTAIN TRANSPORTATION & STORAGE OF RECORDS 01/02/19 - 28/02/19 -

INVOICE MISSED DUE TO MISSALLOCATION OF PAYMENTS BY IRON

MOUNTAIN

9.50$

TRANSPORTATION & STORAGE OF RECORDS 01/05/19 - 31/05/19 -

INVOICE MISSED DUE TO MISSALLOCATION OF PAYMENTS BY IRON

MOUNTAIN

9.50$

TRANSPORTATION & STORAGE OF RECORDS 1/10/19 - 31/10/19 9.50$

TRANSPORTATION & STORAGE OF RECORDS - 01/11/19 - 30/11/19 9.50$

RECORDS MANAGEMENT - EXIT COSTS DEC 2019 - JULY 2022 472.98$ 510.98$

EFT28732 13/11/2019 LIONS CLUB OF EAST FREMANTLE COMMUNITY ASSISTANCE GRANTS 2019-2020 - AS PER COUNCIL

050719

998.00$ 998.00$

EFT28733 13/11/2019 WINC OFFICE STATIONERY ORDER - 15 OCTOBER 2019 736.56$ 736.56$

EFT28734 13/11/2019 FREMANTLE PICTURE FRAMERS TOWN HALL ART ACQUISITION - FRAMING AND REPAIRS 5,169.00$ 5,169.00$

EFT28735 13/11/2019 AMBIUS (RENTOKIL INITIAL PTY LTD) AMBIUS PLANT HIRE TOWN HALL 263.12$

AMBIUS PLANT HIRE TOWN HALL 263.12$ 526.24$

EFT28736 13/11/2019 ME ME JOAN'S LOOK LOCAL COFFEES - REIMBURSEMENT 95.00$ 95.00$

EFT28737 13/11/2019 SHRED-X PTY LTD 240L AND 125L SECURITY BIN EXCHANGE FOR OCTOBER 2019 20.24$ 20.24$

EFT28738 13/11/2019 ANDREA ONAMADE PERFROMANCE OF NATIONAL ANTHEM & SUPPLY OF PA SYSTEM 220.00$ 220.00$

EFT28739 13/11/2019 PTC IRRIGATION IRRIGATION REPAIRS TO RICMOND RACEWAY 781.00$ 781.00$

EFT28740 13/11/2019 UDLA URBAN DESIGN AND PUBLIC REALM STYLE GUIDE PAMPHLETS 2,200.00$ 2,200.00$

EFT28741 13/11/2019 GRACE RECORDS MANAGEMENT

(AUSTRALIA)

TRANSPORT & STORAGE OF RECORDS 01/11/19 - 30/11/19 675.85$ 675.85$

EFT28742 13/11/2019 STRYDER FENCING CO SUPPLY AND INSTALL 5X PANELS - ALLEN ST 425.00$ 425.00$

EFT28743 13/11/2019 JAKO INDUSTRIES TOWN HALL AIRCONDITIONING MAINTENANCE AGREEMENT 726.00$ 726.00$

EFT28744 13/11/2019 BLOSSUM CATERING CATERING - 05/11/2019 96.00$ 96.00$

EFT28745 13/11/2019 TRAFFIC EQUIPMENT AUSTRALIA

T/AS VMS

C SIZE 5 COLOUR VMS SOLAR POWERED TRAILER WITH SPEED RADAR

OPTION

27,993.00$ 27,993.00$

EFT28746 13/11/2019 GFG CONSULTING IRRIGATION AUDIT AS PER GFG QUOTE - Q02102019 5,425.53$

CONSULTANT SERVICES - REVIEW OF OPERATIONS DEPARTMENT 4,146.95$ 9,572.48$

EFT28747 13/11/2019 REMIDA PERTH INC EF FESTIVAL - MUSICAL INSTRUMENT WORKSHOP 01/12/19 1,541.00$ 1,541.00$

EFT28748 13/11/2019 FRESH PROVISIONS BICTON CATERING 4/11/19 150.00$ 150.00$

EFT28749 13/11/2019 CURTIN UNIVERSITY 2 x TEARDROP BANNERS 1,138.50$ 1,138.50$

EFT28750 13/11/2019 MICHAEL JOSEPH MUSGRAVE &

QIONGFANG CAO

RATES REFUND FOR ASSESSMENT A16598 1,955.49$ 1,955.49$


83

EFT28751 13/11/2019 GEORGE STREET QUARTERS LOOK LOCAL COFFEES - REIMBURSEMENT 80.00$ 80.00$

EFT28752 13/11/2019 PLAYMASTER PTY LTD INSTALLATION OF NEW SWINGS AT GLASSON PARK 10,142.00$ 10,142.00$

EFT28753 13/11/2019 CALTEX AUSTRALIA PETROLEUM PTY

LTD

FUEL USE 01/10/2019 - 31/10/2019 5,030.80$ 5,030.80$

EFT28756 27/11/2019 CONSTRUCTION TRAINING FUND CONSTRUCTION TRAINING FUND - OCT 19 1,334.15$ 1,334.15$

EFT28757 27/11/2019 BUNNINGS BLDG SUPPLIES LTD VARIOUS HARDWARE - OPERATIONS 484.16$

PAINT FOR GRAFFITI REMOVAL 183.54$

HARDWARE SUPPLIES FOR CHSP 50.38$ 718.08$

EFT28758 27/11/2019 FREMANTLE HERALD ADVERTISEMENT - ROAD CLOSURE FESTIVAL 1/12/19 550.00$

ADVERTISEMENT - GEORGE STREET FESTIVAL 1,089.00$

EF'S GEORGE STREET FESTIVAL - ROAD CLOSURE ADVERTISING x 2

WEEKS

550.00$

2,189.00$

EFT28759 27/11/2019 IMPRINT PLASTIC NAME BADGE - COORDINATOR CAPACITY BUILDING 16.50$ 16.50$

EFT28760 27/11/2019 SWAN YACHT CLUB DEPOSIT CHSP CLIENT CHRISTMAS PARTY SWAN YACHT CLUB

11/12/2019

200.00$

200.00$

EFT28761 27/11/2019 TELSTRA CORPORATION LIMITED DEPOT NEXT G MOBILE BACK UP - 04/11 - 3/12, HACC MOBILE PHONE -

04/11 - 3/12

24.77$

PHONE CHARGES - TRICOLORE & RESPITE CENTRE 07/11/19 - 07/12/19 99.88$

PHONE CHARGES & DIRECTORY LISTING - SUMPTON GREEN 07/11/19 -

07/12/19

430.84$ 555.49$

EFT28762 27/11/2019 TITAN FORD SERVICE FOR FORD RANGER 1GDV315 1,010.85$ 1,010.85$

EFT28763 27/11/2019 WORK CLOBBER WORK PANTS FOR CHSP GARDENER 4/11/2019 40.50$ 40.50$

EFT28764 27/11/2019 SYNERGY POWER SUPPLY MERV COWAN PARK - 23/08/19 - 08/11/19 1,669.07$

POWER SUPPLY - TOWN HALL 15/10 - 19/11 1,529.92$ 3,198.99$

EFT28765 27/11/2019 YOUNGS PLUMBING SERVICE P/L INSTALLATION NEW WATER FOUNTAIN AT JOHN TONKIN PARK 911.15$

INSTALLATION OF WATER SUBMETER FOR CAFÉ & TOILETS - 8/11/19 1,279.00$ 2,190.15$

EFT28766 27/11/2019 STEANN PTY LTD VERGE BULK WASTE COLLECTION NOVEMBER 2019 27,761.80$ 27,761.80$

EFT28767 27/11/2019 FORESTVALE TREES SUPPLY 3X 35L TREES 214.50$ 214.50$

EFT28768 27/11/2019 JONATHAN EPPS VALUATION OF TREES ADJACENT TO TRICOLORE COMMUNITY CENTRE 690.00$ 690.00$

EFT28769 27/11/2019 FLEXI STAFF PTY LTD LABOUR HIRE - OUTSIDE STAFF WEEK ENDING 08/11/2019 1,367.17$

LABOUR HIRE - OUTSIDE STAFF WEEK ENDING 15/11/2019 1,389.58$ 2,756.75$

EFT28770 27/11/2019 WA LOCAL GOVERNMENT

ASSOCIATION (WALGA)

MAKING LOCAL LAWS ELEARNING COURSE - A DRIVER 215.00$

MEETING PROCEDURE COURSE - CR DONOVAN 7/11/19 475.00$

UNDERSTANDING FINANCIAL REPORTS & BUDGETS - CR DONOVAN

9/12/19

475.00$

1,165.00$

EFT28771 27/11/2019 STRATA GREEN ORGANIC HERBICIDE 3,039.58$ 3,039.58$

EFT28772 27/11/2019 NUMERO UNO CATERING CATERING 19/11/19 364.00$ 364.00$

EFT28773 27/11/2019 WOOLWORTHS SUPERMARKETS RESPITE CENTRE GROCERIES 11/11/2019 170.93$

REFRESHMENTS 12.00$

RESPITE CENTRE GROCERIES - 26/11/2019 224.08$ 407.01$

EFT28774 27/11/2019 ATHOLL'S AUTO ELECTRICS ELECTRICAL CONNECTION FOR 12V PUMP - TRAILER PLUG 195.80$ 195.80$

EFT28775 27/11/2019 HYDRO JET REMOVAL OF GRAFFITI - 15 KING STREET, BENCH AT MERV COWAN

PARK, PLYMPTON STEPS

1,254.00$

1,254.00$

EFT28776 27/11/2019 KONICA MINOLTA BUSINESS

SOLUTIONS

KONICA MINOLTA BIZHUB C658 ADMIN AREA PHOTOCOPY CHARGES 934.10$ 934.10$

EFT28777 27/11/2019 GRIME FIGHTERS GRAFFITI REMOVAL AT END OF DUKE ST FACING MARMION, AT DUKE

OF GEORGE FACING STIRLING HWY & BRICK WALL AT 208-210

CANNING HWY

2,882.00$

2,882.00$

EFT28778 27/11/2019 MINT REAL ESTATE EAST

FREMANTLE

CLIP FUNDING PAYMENT 550.00$ 550.00$

EFT28779 27/11/2019 DOCUPRINT 70 x 2020 CALENDARS RESPITE CENTRE CLIENT CHRISTMAS GIFTS 405.79$ 405.79$

EFT28780 27/11/2019 TRENCHBUSTERS GLASSON PARK - DEMOBILISE 16X TEMP FENCE PANELS 110.00$ 110.00$

EFT28781 27/11/2019 DAIMLER TRUCKS PERTH GEARBOX FAULT DIAGNOSTIC & REPORT FOR BUS 1DTB605 441.80$ 441.80$

EFT28782 27/11/2019 ZEPHYR CAFE & KIOSK CLIP FUNDING 495.00$ 495.00$

EFT28783 27/11/2019 THE WORKWEAR GROUP 2019 - 2020 STAFF UNIFORMS - WENDY READ 175.00$

2019 - 2020 STAFF UNIFORMS - KATIE CULKIN 399.00$

2019 - 2020 STAFF UNIFORMS - CHRISTINE CATCHPOLE 239.08$

2019 - 2020 STAFF UNIFORMS - CHRISTINE CATCHPOLE 98.99$

2019 - 2020 STAFF UNIFORMS - LISA COLE 399.00$

2019 - 2020 STAFF UNIFORMS - STACEY TOWNE 8.00$

2019 - 2020 STAFF UNIFORMS - CHRISTINE CATCHPOLE 59.92$ 1,378.99$

EFT28784 27/11/2019 FUJI XEROX SUPPORT SERVICES 117.66$ 117.66$

EFT28785 27/11/2019 TALIS CONSULTANTS PTY LTD VARIATION FOR LIGHTING, LANDSCAPING & SERVICES FOR PARKING

AT WAUHOP ROAD

9,144.08$ 9,144.08$

EFT28786 27/11/2019 HORIZON WEST LANDSCAPE &

IRRIGATION PL

RACEWAY PARK - IRRIGATION PARTS & LABOUR 1,028.51$ 1,028.51$

EFT28787 27/11/2019 JANINE MAY CHRISTMAS DECORATIONS - SENIORS LUNCH 214.50$ 214.50$

EFT28788 27/11/2019 VOCUS COMMUNICATIONS ADSL INTERNET TRICOLORE CENTRE 100G DECEMBER 2019 50.00$ 50.00$

EFT28789 27/11/2019 MARKET CREATIONS SOCIAL MEDIA MANAGEMENT - JULY 1,320.00$ 1,320.00$

EFT28790 27/11/2019 AXIIS CONTRACTING PTY LTD CONCRETE WORKS - VARITATION TO RFT-02 2019/20 8,068.83$ 8,068.83$

EFT28791 27/11/2019 TREE'S A CROWD TREE CARE TREE PRUNING 4,015.00$ 4,015.00$

EFT28792 27/11/2019 KAREN DORE SHOWCASE IN PIXELS (REPRODUCE DIGITAL IMAGE) 85.93$

UMBRELLA'S - SHADE FOR FESTIVAL 130.00$

STYLING ITEMS - GEORGE STREET FESTIVAL 25.90$ 241.83$

EFT28793 27/11/2019 EMBROID ME MYAREE 12 X VOLUNTEER SHIRTS FOR RESPITE CENTRE 534.60$ 534.60$

EFT28794 27/11/2019 COASTLINE MOWERS 6 X ROLLS BRUSHCUTTER CORD,2 X 5LITRE 2 STROKE OIL, 5 X 20-2

AUTO FEED BRUSHCUTTER HEADS

737.60$ 737.60$

EFT28795 27/11/2019 WINC OFFICE STATIONERY ORDERED - 31 OCTOBER 2019 345.13$ 345.13$

EFT28796 27/11/2019 READY TRACK PTY LTD T/AS LINXIO GPS TRACKING OPERATIONS VEHICLES DECEMBER 2019 193.60$ 193.60$

EFT28797 27/11/2019 C'EST BIEN THAI CATERING 20/11/19 240.50$ 240.50$

EFT28798 27/11/2019 RAW CREATIVE BRANDING UPDATE & OTHER WORKS FOR EVENT PROMOTION

MATERIALS

1,316.25$ 1,316.25$

EFT28799 27/11/2019 FRESH PROVISIONS BICTON CATERING - 12/11/19 & 14/11/19 31.98$

CATERING - 20/11/19 19.99$ 51.97$

EFT28800 27/11/2019 WP FRANCHISE WASTELESS PANTRY TALK - INFORMATION SESSION - RECYCLING

WEEK

440.00$ 440.00$

EFT28801 27/11/2019 EVENT LISTING FOR YOU ONLINE FESTIVAL PROMOTION 250.00$ 250.00$

EFT28802 27/11/2019 FREMANTLE PACKAGING SUPPLIES 3 CARTONS LUNCHEON SERVIETTES 85.80$ 85.80$

EFT28803 27/11/2019 SEAMAS MOLONEY PARKING TICKET OVER PURCHASE 04/11/2019 16.00$ 16.00$

EFT TOTAL 568,427.63$ 568,427.63$


84

Direct Debit Supplier Description Inv Amount EFT

DD12015.1 EXETEL NBN ACCESS 297.00$ 297.00$

DD12060.1 FINES ENFORCEMENT REGISTRY FER LODGEMENT FEES - OCTOBER 1,120.00$ 1,120.00$

DD12071.1 EMPLOYERPAY SUPER SUPERANNUATION 50,387.79$ 50,387.79$

DD11861.1 CREDIT CARD - GARY TUFFIN DISC PARTY SUPP 81.77$

FONGS CHINESE REST 342.90$

CPP HIS MAJESTYS PERTH 4.54$

YOUNG GEORGE 57.50$

COFFEE CLUB 12.60$

SURVEY MONKEY 348.00$

CPP HIS MAJESTYS 9.09$

MEGA MUSIC AUSTRALIA 150.00$ 1,006.40$

CREDIT CARD - PETER KOCIAN LEFT BANK BAR & CAFÉ 300.00$

OFFICE WORKDS 233.71$

TEMPLE AND WEBSTER 2,571.24$

TRADEWINDS HOTEL 4.00$

WOOLWORTHS 44.00$

THRIFTY CAR RENTAL 421.00$

THRIFTY CAR RENTAL (BOND REFUD) 152.11$

SUBWAY 179.00$ 3,600.84$

CREDIT CARD - STEVE GALLAUGHER SPUD SHED

5.94$

SPUD SHED 8.94$ 14.88$

DIRECT DEBIT TOTAL $56,579.02 $56,579.02

Description Inv Amount EFT

PAYROLL P/E 06/11/19 140,797.33$ 140,797.33$

PAYROLL P/E 20/11/19 148,777.59$ 148,777.59$

PAYROLL TOTALS 289,574.92$ 289,574.92$

GRAND TOTAL 920,210.37$ 920,210.37$


85


12.1.3 Credit Card Authorisation File ref C/FIN1 Prepared by Peter Kocian, Executive Manager, Corporate Services Supervised by Gary Tuffin, Chief Executive Officer Meeting Date 10 December 2019 Voting requirements Absolute Majority Documents tabled Nil Attachment 1. Procedures Attachment to Purchasing Policy (2.1.3)

2. Corporate Credit Card Procedures 3. Decision Tree – After Hours Emergencies

Purpose To approve the authorisation of a Council corporate credit card to Senior Ranger Andrew Driver, Corporate Services. Executive Summary That the Senior Ranger, Corporate Services be granted a Council Credit Card to the value of $5,000. Background With the upcoming storm season and the anticipated after hour emergency call outs for Ranger Services, it is recommended that Mr Andrew Driver, Senior Ranger be granted a Council corporate credit card with a purchasing authority to a value of $2,000 for use during after- hours mobilisation during emergencies.

Consultation Nil. Statutory Environment Local Government Act 1995 Local Government (Administration) Regulations 1996 Local Government (Functions and General) Regulations 1996 Policy Implications 2.1.8 Corporate Credit Card 2.1.3 Purchasing Policy Financial Implications Nil.

87


Risk Implications

Risk Matrix


Risk Rating 2



Strategic Implications The Town of East Fremantle Strategic Community Plan 2017 – 2027 states as follows: Strategic Priority 5: Leadership and Governance 5.1 Strengthen organisational accountability and transparency

5.1.3 Improve the efficiency and effectiveness of services Site Inspection Not applicable. Comment This request is considered of a minor nature and will improve efficiencies for the Ranger.

Risk








That Purchasing Authority not be

provided impacting day to day operations Rare (1) Minor (2) Low (1-4)

SERVICE INTERRUPTION No

material service interruption

Accept Officer Recommendation

Consequence

Likelihood


1 2 3 4 5






88



That Council:

1. approve the issue of a Corporate Credit Card, with a credit card limit of $5,000, to the

Senior Ranger to enable after hours emergency expenditure;

2. grant purchasing authority to $2,000 to the Senior Ranger;

3. amend Delegation DA35 Ordering Threshholds and the Procedures Attachment to

Purchasing Policy 2.1.3 to reflect the above.

89

PURCHASING PROCEDURES (PRO2.1.3)

1. Council purchase orders are to be signed only by Officers authorised by Council, namely the :

Chief Executive Officer; (unlimited)

Executive Manager Corporate Services; Limit $50,000Executive Manager RegulatoryServices; Limit $50,000

Principal Environmental Health Officer; Limit $1,500

Operations Supervisor; Limit $15,000

Operations Manager; Limit $50,000

Manager Administration and Finance, Limit $15,000

Projects Coordinator; Limit $5,000

HR Coordinator; Limit $5,000

Coordinator Capacity Building; Limit $1,500

Executive Assistant Corporate Services; Limit $1,500

Executive Assistant to CEO; Limit $1000

Coordinator Planning and Building; Limit $500

Coordinator CHSP (CHSP related purchases only); Limit $1,500

Assistant Coordinator CHSP (CHSP related purchases only); Limit $500

Administration Support Officer – Operations; Limit $500

or those Officers acting in the positions from time to time;

2. Authority limitations apply to any purchase including signing of contracts in accordance withDelegation DA8 and DA9;

3. An official purchase order must be placed for all goods or services (including consultants’opinions, eg legal, engineering, town planning, etc) ordered;

4. Standing Purchase Order – these are commitments made against a particular supplier for goodor services that are regularly procured over a specified period, usually one financial year. Thefull value of the commitment is restricted to the amount in the approved budget, allowing fora spread over more than one supplier. Standing order numbers will need to be quoted to thesupplier for inclusion in their invoice. Do not provide a printed copy of “Standing PurchaseOrders” to suppliers. Standing orders will be expedited by Finance at the end of each financialyear and will need to be re-established in the new financial year.

5. Emergency Order – emergency orders can only be processed outside the procurement processwhen any of the following events are likely to occur:

Possible cause of injury or loss of life

Potential to result in destruction of property

Possible loss or disruption to the Town’s stakeholders or core functions

Will seriously impair the reputation of the Town in the local or wider community

In such cases, the purchaser will initially make a purchase commitment with a third party

without following all the processes in this procedure. The purchase order is to be raised as soon

as possible following the initial commitment.


90

6. When ordering by telephone a purchase order number must be quoted and the original of the order to be forwarded to the supplier endorsed “Confirmation of Telephone Order on “(date)”;

7. All Officers are to ensure that when issuing a Council order for goods or services that a current account number (which will reflect the Budget estimate for those goods or services) be quoted on the Council order. This will ensure that:-

7.1 expenditure is allocated to the correct Budget item (with the job number account being

noted on the Council order); and

7.2 that sufficient funds are identified against the job number account before expenditure is

authorised;

8. In order that costs are adequately controlled before issuing a Council purchase order Officers must check against their current Budget estimates for the current financial year and monthly expenditure reports to ensure that there are sufficient funds to cover the cost of the goods or services being ordered;

9. Roles of Finance:

Finance Officers will provide initial training and support to Authorised Purchasing Officer;

Finance staff will review purchase orders prior to paying invoices to ensure compliance with the Purchasing Policy including ensuring that all relevant quotes are attached. Should there be any non-compliance, payment of the invoice will be placed on hold. An email will be sent to the Purchaser seeking a valid reason which will need to be confirmed by the CEO. Once this has been received, payment will be processed.

Goods receipt amounts will be matched to supplier’s invoice and processed for payment in line with their terms. Any variance greater than 10% will be referred back to the Purchaser.

Purchase orders will be reviewed every three months to ensure obsolete orders are expedited.

10. Where possible, Council use environmentally friendly paper products including recycled paper;

11. All purchases must also comply with Policy 2.1.3 – Purchasing Policy.


91

1

CORPORATE CREDIT CARD USE PROCEDURE

1.0 OBJECTIVE This procedure aims to create a sound framework for the use of Corporate Credit Cards and

provides clear guidance and responsibilities of the card users and ensures protection of the

Town’s funds.

2.0 RELATED POLICIES

Purchasing Policy (No 4.2.4)

3.0 ELIGIBILITY The provision of a Corporate Credit Card is a facility offered by Council to Management

occupying certain positions which must be authorised by the CEO.

If you are not an authorised cardholder and require the use of a Corporate Credit Card for

purchasing purposes, please advise your Manager and complete a Credit Card Request form,

(held with the Finance Officer) which includes showing the applicable general ledger account

and IE code of the purchase. Once completed, you must obtain the signature of the credit card

holder of which you are using. Once authorised, you can complete the purchase.

4.0 GUIDELINES FOR CREDIT CARD USAGE

The card must be used for Council business expenditure only. The monthly limit assignedto each card holder is $5,000 and the card holder must ensure there are sufficient fundsin the budget prior to usage;

The card must not be used for personal use;

The card must not be used for the withdrawal of cash through any facility, whether it is aBank, ATM or EFTPOS facility;

The card must not be used by officers’ other than the cardholder, unless the cardholderhas given prior approval on the Credit Card Request form, held by the Finance Officer;

The card must not be used for fuel purchases in instances where the cardholder has a FuelCard facility available;

The cardholder must obtain all tax invoices and/or receipts from the Creditor andmaintain any other records of their transactions to facilitate the reconciliation and costingof transactions for that card. These invoices/receipts must be handed to the FinanceOfficer as soon as they are received from the Creditor;

The cardholder must practice due diligence and strict care to maintain the security of theircard, ensuring that is kept in their possession at all times;

The card must be returned to the Manager Administration and Finance, prior to leaveperiods in excess of four weeks. The card must also be returned if the cardholder isreassigned to a new position where the use is not required or where their employment isterminated;

Cards must not be used to obtain personal rewards such as frequent flyer points or anyother rewards, including flight point awards;

The card shall not be used for payment of fines, for example a parking or a speeding offence

which was incurred whilst on Council business;


92

2

No direct debits are to be utilised;

The card should only be used when the Creditor will not accept payment via EFT or cheque.

It is to be used when payment is expected COD.

No “tips” shall be paid using a Corporate Credit Card.

4.1 WHERE AN INAPPROPRIATE EXPENSE OCCURS Where an inappropriate expenditure occurs, the value of the expenditure shall be recovered

from the card holder. Should there be an accidental contravention, the Manager of

Administration and Finance is to be notified and the Council reimbursed immediately.

5.0 FORMAL ACKNOWLEDGEMENT OF PROCEDURE CONDITIONS Managers’ issued with Corporate Credit Cards are in a position of trust with regard to the use of public funds. Improper use of that trust may render the cardholder liable to disciplinary action, legal action or criminal prosecution. All Corporate Credit Card holders are to acknowledge receipt of the Corporate Credit Card and instructions for use. The acknowledgement will include a signed agreement to abide by all Town of East Fremantle card supplier guidelines including conditions of use (attachment A).

All Corporate Credit Cards issued will be recorded on the Credit Card holders Personnel file.

(Human Resources)

6.0 CARD HOLDER RESPONSIBILITIES Card holders are required to abide by the Town’s internal procedures as follows:

The Corporate Credit Card must be signed with the card holder’s signature immediately

upon receipt;

Card holders are to ensure that the proposed transactions will not cause the credit limit to

be exceeded;

A compliant Tax Invoice/receipt must be obtained for all purchases and lodged with the Finance Officer;

Should a card holder fail to obtain a Tax Invoice, they must make all reasonable attempts

to obtain a copy. If they cannot obtain a copy, the cardholder will be required to

immediately lodge a written explanation advising as to the reason;

Tax invoices must be authorised with a Council stamp showing the general ledger account

number, IE code, description of the purchase and the card holder’s signature; and

The banks Credit Card Monthly Statements will be issued to the card holders for review

and signatory (must be returned within one business day) and also approval by the CEO.

As part of the acquittal process (as per above), the card holder is to certify that all charges

shown are correct. Repeat failure to acquit monthly statements in a timely manner may result

in the Corporate Credit Card being cancelled.

Where card holders fail to fulfil the above requirements, the CEO may cancel the card and

revoke purchasing delegations

7.0 PROCEDURE FOR LOST, STOLEN OR DAMAGED CARDS

Card holders are personally responsible and accountable for the safe custody of the issued card.

Card holders must:

keep the Corporate Credit Card with them at all times. This will ensure the card is secure

at all times to safeguard against theft or loss;

report the loss or theft of a card to the supplying bank immediately in accordance with the


93

3

bank’s terms and conditions, and notify the Manager Administration and Finance;

not disclose or carry with the card any PIN that has been issued with the card.

8.0 PROCEDURES FOR CESSATION OF EMPLOYMENT Upon cessation of employment with the Town, the card holder must ensure that:

all outstanding transactions are cleared and properly accounted for;

the card is returned to the Manager Administration and Finance for cancellation and destruction; and

sign off the return of the Credit Card from Human Resources.


94

ATTACHMENT A

Corporate Credit Card Acknowledgment and Conditions of Use To the CEO

I……………………………………………………………..(position)………………………………………………………………………….

acknowledge receipt of a Town of East Fremantle Corporate Credit Card and acknowledge that:

1. I am aware of my responsibilities and duties as a Corporate Credit Card holder;

2. I will only use the Corporate Credit Card within the approved financial limits and for approved

purposes;

3. I am aware that transactions made with the card are subject to authorisation and audit

procedures;

4. I will reimburse the Town of East Fremantle for the cost of purchases that are deemed not for

the use of the Town, or Town related business;

5. I will keep the card safe from unauthorised use at all times;

6. I will return the card to the Manager of Administration and Finance:

(i) on request of the CEO;

(ii) if required by the CEO, prior to my assuming duties in another position within the Town of

East Fremantle; or

(iii) on termination of employment with the Town of East Fremantle;

(iv) once it has been deemed by the CEO that I no longer require a Corporate Credit Card.

7. I will advise the Manager Administration and Finance and the Commonwealth Bank immediately

if the Corporate Credit Card has been lost, mislaid, stolen or misused;

8. I am aware that when no documentation is available to support a particular transaction, I will

provide a written explanation detailing the reason and detail the nature of the expense. I will

also acknowledge that the expense is business related and also show the general ledger account

and IE code for the purchase;

9. I will not use the Corporate Credit Card for any personal or private use;

10. I will not use the Corporate Credit Card to obtain cash;

11. I will not use the Corporate Credit Card for the purchase of fuel when I have been provided with

a fuel card;

12. The card should only be used when a Creditor will not accept payment via EFT or cheque. It is

to be used when payment is expected COD;

13. No direct debits are to be utilised.

Corporate Card holder’s Signature………………………………………………… Date…………………………………..

CEO Signature……………………………………………………………………………… Date…………………………………..


95

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12.2 GOVERNANCE 12.2.1 Statement of Business Ethics File ref A/CPL1 Prepared by Gary Tuffin, Chief Executive Officer Supervised by Gary Tuffin, Chief Executive Officer Meeting Date: 10 December 2019 Voting requirements Simple Majority Documents tabled Nil Attachments 1. Statement of Business Ethics Purpose The purpose of this report is to present Council with a draft Statement of Business Ethics (the Statement) that has been developed to assist the Town in managing relations with its suppliers, and acknowledging the Town’s commitment to preventing misconduct, corruption and fraud. Executive Summary That Council endorse the draft Statement of Business Ethics as presented. Background This Statement of Business Ethics outlines our expectations of providers of goods and services, and also includes information on the City’s commitment to ethical dealings and what can be expected from us. Consultation Executive Management Group Statutory Environment N/A Policy Implications N/A Financial Implications There are no direct financial implication with the endorsement of this Statement. Strategic Implications Strategic Priority 5 – Leadership and Governance – A proactive, approachable Council which values community consultation, transparency and accountability 5.1 Strengthen organisational accountability and transparency

5.1.1 Strengthen governance, risk management and compliance Site Inspection Not applicable

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Risk Implications

Risk Matrix


Risk Rating 2



Comment The Statement has been developed based on similar documentation obtained from other WA local governments. Although not a legislative requirement, the Town is looking to improve our engagement process with suppliers and prospective suppliers, with a view to streamlining processes around “doing business with the Town”. The draft Statement is a step towards improving these processes, through full disclosure and the exchange of information.

Risk








No direct risk applies to this item as it is an

informative statement only – not a statutory

requirement.

Rare (1) Insignificant (1) Low (1-4)

REPUTATIONAL Substantiated, low impact, low news

item

Accept Officer Recommendation

Consequence

Likelihood


1 2 3 4 5






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That Council endorse the Town of East Fremantle’s Statement of Business Ethics, as presented.

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Statement of Business Ethics

Overview

The Statement of Business Ethics provides guidance for all sectors of the community when conducting business with the

Town of East Fremantle. It outlines the Town’s ethical standards and our expectation that goods and service providers will

comply with these standards in all their dealings with the Town. This Statement also outlines what goods and service

providers can expect of the Town.

Our key business principles

Ethics and integrity The Town and its employees shall observe the highest

standards of ethics and integrity in undertaking

purchasing activities and act in an honest and

professional manner. All parties will be treated equitably,

consistently, impartially and fairly.

Best value for money The Town will procure goods and services that offer the

best value for money. Best value for money does not

automatically mean the lowest price. Rather the Town

will balance all relevant factors including initial cost,

whole-of- life cost, quality, reliability and timeliness in

determining true value for money.

Transparency and accountability All purchasing activities shall comply with relevant

legislation, regulations and the Town’s policies and be

free from bias. Full documentation and accountability

will be taken for purchasing decisions to ensure the

efficient, effective and proper expenditure of public

monies.

Sustainability The Town is committed to sustainable procurement

and where appropriate shall endeavour to design

tenders and quotations to provide an advantage to

goods, services and/or processes that minimise

environmental and negative social impacts. Sustainable

considerations will be balanced against best value for

money outcomes.

What you can expect from the Town

The Town will ensure that all its policies, procedures and practices relating to tendering, contracting and the purchase of goods and services are consistent with industry leading practice and the highest standards of ethical conduct.

Our employees are bound by the Town’s Code of Conduct and purchasing policy. When doing business with the private sector, Town employees are accountable for their actions and are expected to:

Use public resources effectively and efficiently.

Deal with all individuals and organisations in afair, honest and ethical manner.

Avoid any conflicts of interests (whether real,perceived or potential).

Town will provide Purchase Order Numberswhen engaging suppliers

Never seek to gifts or personal benefit, whetherdirectly or indirectly, from the Town’sprocurement processes or any other aspect ofthe Town’s operations.


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In addition, all Town procurement activities are guided by the following core business principles:

All suppliers (whether invited to make a submission through tender or through direct quotation process) will be treated with impartiality and fairness and given equal access to information to assist with quotations, tendering or supply.

All procurement activities and decisions will be fully and clearly documented by the Town to provide an efficient audit trail and to allow for an effective performance review of contracts.

All contracts that involve services to the public will be undertaken in a manner consistent with the Town’s Disability Access and Inclusions Plan (DAIP) 2016-2020.

Energy-efficient equipment, products containing recycled materials and environmentally friendly products will be purchased wherever reasonably possible taking into account best value for money considerations.

Tenders will not be called unless the Town has a firm commitment to proceed to contract although the Council reserves the right not to proceed with any tender or quotation so advertised.

The Town will not disclose confidential or proprietary information.

What we ask of you The Town requires all private sector providers of goods and services to observe the following principles when doing business with the Town:

Comply with all Australian Laws.

Act ethically, fairly and honestly in all your dealings with the Town

Gain an understanding of the Town’s policies,

guidelines and procedures relating to purchasing,

including an understanding of this Statement (all

available on the Town’s website).

Provide accurate and reliable advice and

information when invited or required.

Declare actual, perceived or potential

conflicts of interests as soon as you or your

employees become aware of the conflict.

Take all reasonable measures to prevent the

disclosure of confidential Town information.

Do not engage in any form of collusive practice,

including offering Town employees or Elected

Members inducements or incentives designed to

improperly influence the conduct of their duties.

Do not discuss Town business or information in the media.

Assist the Town to prevent unethical practices

in business relationships by reporting such

practices.

Why is compliance important?

By complying with the Town’s Statement of Business Ethics, you will be able to advance your business objectives and interests

in a fair and ethical manner. As all Town suppliers of goods and services are required to comply with this Statement, compliance

will not disadvantage you in any way.

You should also be aware of the consequences of not complying with the Town’s ethical requirements when doing business with

the Town. Improper or unethical conduct could lead to termination of contracts or loss of future work with the Town. Overall

any business reputation can also be detrimentally effected if corrupt and criminal behaviour is made public.

Complying with the Town’s business principles will also prepare your business for dealing with the ethical requirements of other

local governments and public sector agencies should you choose to do business with them.


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Guidance notes Incentives, gifts and benefits The Town’s employees and Elected Members do not expect to receive, or be the recipients of gifts, benefits or incentives as a result of our business relationship with goods or service providers. Goods and service providers are requested to refrain from offering such incentives, gifts or benefits to employees or Elected Members. The Town’s Code of Conduct provides for the type of incentives, gifts and benefits that can be received by Elected Members and employees. If wanting to give a gift, please check with the proposed recipient as to whether a gift can be accepted, or alternatively view the Town’s Code of Conduct. Conflicts of interest All Town employees and Elected Members are required to disclose any real or potential conflicts of interest. The Town extends this requirement to all Town business partners, contractors and suppliers. Confidentiality All Town information must be treated as confidential unless otherwise indicated. The Town will maintain appropriate confidentiality and not disclose propriety information unless legally obligated to do so. Safety The Town of East Fremantle strives for continuous improvement while creating a strong safety and health culture within all aspects of Town activities. This commitment to safety is the Town’s highest priority and will not be compromised. All employees, including volunteers and contractors, are required to take all reasonable care to ensure their own safety and that of others in the workplace.

Communication between parties All communications should be clear, direct and accountable to minimise the risk of perception of inappropriate influence being brought to bear on the business relationship. Canvassing of Elected Members during a tender process will disqualify bids from further consideration and contact with Elected Members during work for the Town is prohibited unless expressly authorised by the Town. Use of Town equipment, resources and information All Town equipment, resources and information should only be used for its proper official purpose. Contracting employees All contracted and sub-contracted employees are expected to comply with this Statement. If you employ sub-contractors in your work for the Town, you must make them aware of this Statement. All contractors and sub-contractors will be required to undertake an annual induction process prior to commencing business with the Town. Secondary Employment Employees are not permitted to engage in private work with any person that has an interest in a proposed or current contract with the Town. Intellectual property rights In business relationships with the Town, parties will respect each other’s intellectual property rights and will formally negotiate any access, license or use of intellectual property.

Who to contact? If you have any questions regarding this Statement or to provide information about suspected corrupt conduct, please contact the Town either directly by letter, phone, fax or email at the following or through the Town’s website at www.eastfremantle.wa.gov.au: Chief Executive Officer Town of East Fremantle PO Box 1097 East Fremantle WA 6959

Phone (08) 9339 9339 Persons reporting corrupt behaviour or misconduct are protected by the Corruption and Crime Commission Act 2003 and other “Whistleblower” protection laws such as the Public Interest Disclosure Act 2003. These laws protect persons disclosing corruption- related matters from reprisal or detrimental action and ensure disclosures are properly investigated and dealt with.


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http://www.eastfremantle.wa.gov.au/


13. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

14. NOTICE OF MOTION FOR CONSIDERATION AT THE NEXT MEETING

15. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN

16. NEW BUSINESS OF AN URGENT NATURE

17. MATTERS BEHIND CLOSED DOORS

18. CLOSURE

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