AGS RSVP Weekly MeetingP. Pile27 Jan 2005

AGS RSVP Weekly Meeting27 Jan 2005

Useful Links:

• RSVP Project: http://rsvp.bnl.gov

• C-AD AGS Project: Office http://www.c-ad.bnl.gov/esfd/RSVP/RSVP_AGS_WBS.htm

Agenda– LOG Review Preliminary Recommendations

(pile)

– New Guidance from the RSVP Project Office

– Cost reduction, first pass (Brown, Pendzick, Pearson, Phillips)

AGS RSVP Weekly MeetingP. Pile27 Jan 2005

18-20 Jan 05 LOG ReviewClose Out - Recommendations

• AGS Project and MECO magnets cost and contingency well understood, all else not so well developed. Contingency adjustment recommended for all else.

• RSVP management structure good but management should implement economy of scale and use common resources where possible. Examine streamlining and/or consolidation of project offices. It was noted there are now 5 project offices, two main office (Columbia and BNL), AGS, K0PIO and MECO.

• RSVP is ready for technical design phase once funds become available. Recommend RSVP create TDR's and bottoms-up RLS's fully linked to the RSVP WBS structure ASAP.

AGS RSVP Weekly MeetingP. Pile27 Jan 2005

• Bill and Jon met with the NSF on 24 Jan – They have not yet received substantive feedback– they will let us know if/when that changes

24 Jan Meeting with NSF

AGS RSVP Weekly MeetingP. Pile27 Jan 2005

RSVP Project Office – New Guidance(quote from 25 Jan email from Kotcher)

“RSVP is under extreme pressure to baseline in the spring. Under this kind of time constraint, with quite possibly the continuation of the project in the balance, many of the normal, more time-intensive means of communicating will have to take a back seat in the interest of trying to get things converge on this time scale. I hope all of you will make an effort to see past whatever minor perturbations this may introduce in appreciation of the bigger picture; I will nonetheless do what I can to keep things moving as smoothly as possible.”

AGS RSVP Weekly MeetingP. Pile27 Jan 2005

All projects have been asked to design to cost, according to the following guidelines (burdened FY05$):

• KOPIO - 55M • MECO magnet - 56M• MECO - 24M• AGS - 40M• Project Office - 20M

• These numbers include contingency, which should be constructed according to the Lockheed guidelines as posted on the RSVP web site.

• The Project Office will make any needed adjustments in the overall contingency. • The RSVP Project Office is assembling an April Baseline Review.

– The usual backup material - cost books, C/TDR's, etc. - will be needed to review. – Project costs will have to be reported in escalated dollars

RSVP Project Office – New Guidance (cont’)

AGS RSVP Weekly MeetingP. Pile27 Jan 2005

• “In light of this priority, the coming review schedule according to the Sep timeline will be changed in order to allow time for you to put all of this together.”

– In particular, we will not have the reviews of the individual sub- projects via the ad hoc LOG committees.

– An updated review schedule will be ready in a few days

• “you should be entirely focused on constructing a "baselineable" project plan”

• “To the very greatest extent possible, project personnel should drop everything during this intensive period”

RSVP Project Office – New Guidance (cont’)

AGS RSVP Weekly MeetingP. Pile27 Jan 2005

Misc• RSVP Project Office Account Number: 88542

• The K0PI0 funds have arrived, accounts are being setup– CFI work ($120K)

– AGS upgrades work ($145,049)

– K0PI0 Beam Lines ($285,928)

• USE These accounts to charge your time!

AGS RSVP Weekly MeetingP. Pile27 Jan 2005

Milestone Date Status, Comments

Discussion of Baseline Expectations, Timeline with Experiments

September 13 Held

MECO Magnet Review Sun-Tue, Oct 10-12 Held

AGS Review Thu-Fri, Nov 4-5 Held

Internal discussion of resource-loaded schedules (RLS) for all projects

Thu, Dec 9 Held

Simulations & Backgrounds Review Tue-Thu, Jan 11-13 Set, reviewers assembled, held at NYU

Initial review of RLS for all projects Tue-Thu, Jan 18-20 Reviewed by LOG

Reviews of other sub-projects Weeks of Jan 24 – Feb 21 Series of LOG-based reviews of RSVP sub-systems

Draft versions of PMP, PEP, Conceptual Design Report completed

Mon, Feb 14

Operations Review Week of Mar 7

Project startup pre-review Week of Mar 15 Comprehensive preparatory review of full project, proposal

Project startup review Week of Apr 18 Final project startup review, iteration of above. NSF review.

Finalize documentation for May submission to NSF

Week of Apr 25

Product submitted to NSF/NSB Mon, May 2

next significant events – TO BE UPDATED!!!

AGS RSVP Weekly MeetingP. Pile27 Jan 2005

Next Meeting

• 3 Feb 2005

• Agenda– Cost reduction exercise – second pass

(Mahler,Pendzick,Pearson,Phillips)

– Status of cost scrubbing and RLS’s (Mahler/Lambiase,Pendzick,Pearson,Phillips)