AHSAA MIDDLE SCHOOL

CONFERENCE

C2C ESSENTIALS

C2C WILL WORK FOR YOU

• Prioritize using MUST – SHOULD – COULD method

• Use the software to centralize all of your data

• Use contracts as schedule confirmations

• Create reports to communicate with your staff

• Who? What? When?

• Don’t be overwhelmed

MUST• Declare teams

• Coaches registrations / roles

• Eligibility / manage athletes

• Master tryout list / team rosters

• Entering schedules / venues

• Contract management

• Financial management

DECLARE TEAMS

• Menu/School/Team Management/Declare teams

• AHSAA will notify schools when it is time to declare teams

• Only changes from previous year need to be made

• Make sure to declare the master tryout list

COACHES REGISTRATION

• MENU/SCHOOL/USERS and STAFF

• Principal or the Principal designee ONLY

• Customize for your school

• Adding and Removing Coaches• Creating usernames• Adding permissions• Uploading pictures and signatures• Refresh permissions

5 Steps to Coach’s Cards1. Users create accounts, add photo at

www.c2cschools.com create a free account – give Principal or Designee the username.

2. Principal or Designee adds team permissions to username, must assign the title of coach or assistant coach to the username for coaches: Menu/school/User Staffs

3. Coaches must meet eligibility settings in team management/ team staff: Menu/school/team management/manage teams

4. Principal or Designee must certify eligible coaches: Menu/Principal certification/coaches certification

5. Purchase membership (financial administrator rights)that creates invoice. Print invoice or make a payment: Menu/school/financial management/ purchase memberships

ELIGIBILITY/MANAGE ATHLETES

• MENU/SCHOOL/MANAGE ATHLETES

• Check athlete names in INOW or import athletes – Important timeline of the pipeline: INOW-ALSDE-C2C

• Check grades, 7th are automatically eligible

• 8th graders must have grade average

• Troubleshoot “unknown” possible reasons• Transcript• Transfer grades/summer school grades• Menu/school/academic settings

MASTER TRYOUT LIST ROSTERS

• Add athletes to the roster on master tryout list, then make the athlete eligible by meeting grade and paperwork requirements; names will turn black

• Principal certify eligible athletes

• Add athletes to rosters in team management

• Add uniform numbers, height and weight if applicable

ENTERING SCHEDULES• Create venues - menu/school/event

management

• Enter home schedules only

• Monitor away games, notify schools if away games to not appear on your schedule in a timely manner

• Check times, and dates closely

• Contracts are schedule confirmations

• Sanctioning tournaments, participating in a sanctioned tournament - Purple to red

SANCTIONING A TOURNAMENT

• MENU/SCHOOL/TEAM MANAGEMENT/MANAGE TEAMS/TEAM/MANAGE TEAM/ADD TOURNAMENT

• STEP 1 – Identify host/venue/date and time – click next

• STEP 2 – Choose the structure of the tournament, check the requires sanction approval box - click finish

• STEP 3 - Double click on the tournament (purple font)

• STEP 4 – Add participants

• STEP 5– Add initial games or matches

• STEP 6 – Principal certify the competition Menu/school/principal certification/competition certification

CONTRACT MANAGEMENT

• MENU/SCHOOL/DOCUMENTS and FILINGS/CONTRACT MANAGEMENT

• Required games for middle schools?

• Why sign contracts? Use as a schedule confirmation, an agreement much like “your word”

• Three ways to sign contracts• When creating a game on the

schedule/contract tab/details• Alert box or email• Contact management – see above

FINANCIAL MANAGEMENT

• MENU/SCHOOL/FINANCIAL MANAGEMENT/ACCOUNT SUMMARY

• Notification of invoices will be delivered by alert message

• View invoices, new and historical view

• Details will give a view of invoices

• Print or make a payment from screen

SHOULD - COULD

• Enter results of all home games/competitions

• Scan eligibility forms into student files

• Add school logos and geographical information

• Content Management – Public View

• Document Searches

• Filing System

• Coaches biographies

REPORTS

•MENU/SCHOOL/REPORTS

•Use school reports for master schedule, staff detail, and staff eligibility reports

•Use reports in team management

TIPS - SHARING• Customize columns in manage

athlete interface

• Welcome screen – don’t miss important information and alerts

• Create desktop shortcuts

• Content management/ organizing links

• Teach me….teach all of us?

• Janet.latham@acs-k12.org