AIESEC  India  Information  Management  principles  The  Information  Management  principles  for  AIESEC  determine  and  make  explicit  the  way  in  which  AIESEC  India  Member  Committee  and  Local  Committees  operate  together  for  the  successful  development  of  the  Information  Management  subsystem  in  all  the  levels  of  the  organization.  All  Local  Committees  and  official  expansions  have  the  right  to  access  and  use  the  National  Information  System  under  the  present  principles.  

As  a  Member  Committee  we  follow  the  International  Information  Management  Principles  and  we  are  part  of  the  Global  Information  System.    

Definition:   The   National   Information   System   comprises   MYAIESEC.NET   as   a   main   tool   and   PODIO   as   a  complementary  tool  for  specific  business  needs.  

Implementation:   Every   Local   Committee   shall   ensure   the   proper   implementation   of   the   National  Information  Systems  as  well  as  encourage  its  members  on  the  responsible  and  sustainable  usage  of  them.  AIESEC  India  Member  Committee  must  support  Member  Committees  in  the  implementation  process.    

Support  and  Education:  AIESEC  India  Member  Committee  shall  provide  the  education  framework  for  the  users  of   the  National   Information  systems  as  well  as  enable  efficient   support  and   feedback  channels   for  them.    

Tools  Development:  Any  Local  Committee  interested  in  designing  and  developing  tools  to  be  integrated  to  the  National  Information  System  should  follow  the  process  and  principles  mentioned  below.  

Communication:   Member   committee   is   responsible   for   the   monthly   review   of   this   document   and  communication  of  the  same  true  Focus  and  MIM  commission.    

Principles  

•  All  Local  Committees  shall  use  the  National  Information  Systems  as  the  primary  tool  that  supports  their  organizational  processes  and  communication.  

•   Local   Committee   information   systems   shall   not   be   developed   as   an   alternative   tool   to   the   National  Information  System.  

•  Local  Committee  information  systems  shall  be  completely  aligned  with  the  AIESEC  Way,  Our  Brand  and  AIESEC  Experience  and  not  violate  XPP  and  Code  of  Ethics.  

•   Local   Committee   is   responsible   to   ensure   the  members   registration   on  MYAIESEC.NET   and  members  participation  in  the  national  and  local  PODIO  workspace.      

•  Local  Committee   is   responsible   to  ensure   the  knowledge  management  sustainability  of   the  entity   true  Wikis,  Files,  Team  Pages,  Entity  pages  and  any  other  tool  on  MYAIESEC.NET  

•   Local   Committee   is   responsible   to   ensure   the   Team  Management   and   Transition   sustainability   of   the  entity  true  PODIO  workspace  applications.    

•  Local  Committee  is  responsible  for  delivering  the  training  and  learning  circles  needed  at  all  levels  of  the  organization.  

 

   

 

•   Local   Committee  will   always  make   sure   that   all   communication   to   be  made  with   entities   outside   the  organization  is  made  through  the  official  mail  @aiese.net  

•   AIESEC   India   Member   Committee   will   follow   the   process   mentioned   below   (‘Tools   development  Methodology’)  to  be  in  position  to  recommend  which  Local  Committee  information  system  can  build  new  tools  to  be  piloted  and  implemented  at  National  Level    

Tools  development  Methodology  

Any  Local  Committee  interested  in  designing  and  developing  tools  needs  to  send  the  follow  information  to  the  email  ginna.camargo@aiesec.net  whit  the  subject  IM  Tool  development  –  LC  Name  :  

• Tool  objective,  main  users,  main  targets,  time  needed,  HR  needed.  

This  is  going  to  be  review  and  answer  before  the  next  10th  working  days  after  the  email  are  received.    This  process   is  not   to  stop  the  development  of   the   tool   is   to  ensure   that   there   is  not  other  Local  Committee  developing  the  same  or  is  already  developed,  so  like  that  the  Local  Committee  dose  not  spend  time  on  the  project  and  can  come  up  with  a  new  project  that  is  not  developed  yet,  or  be  part  of  the  development  in  progress.    

 

Ginna Camargo Director Information Management and Communications

Email: ginna.camargo@aiesec.net