AIPD Subcourse DI0450 Edition 9: Perform as Chief Radio Announcer Establish and Maintain a Broadcast SOP

8/16/2019 AIPD Subcourse DI0450 Edition 9: Perform as Chief Radio Announcer Establish and Maintain a Broadcast SOP

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PERFORM AS CHIEF RADIO ANNOUNCER/ESTABLISH AND MAINTAIN A BROADCAST SOP

Subcourse Number DI0450

EDITION 9

US Army Public Affairs Proponent enter!ort "eor#e "$ %ea&e' %arylan&

5 re&it (ours

E&ition Date) %arc( *9+9

SUBCOURSE OVERVIEW

T(is subcourse contains t,o lessons' #i-in# t(e senior broa&caster t(etools necessary to perform as c(ief ra&io announcer$ T(ese lessons,ill pro-i&e a #eneral .no,lee an& un&erstan&in# of ra&io formats'criti/ues' announcin# broa&cast copy' locally pro&uce& spotannouncements an& features' prepro&uction process' mana#in# traffican& continuity' t(e recor& library' t(e au&ience sur-ey' ra&io

remotes' mana#in# an A!TS ra&io pro#ram pac.a#e' maintenance'supplies an& establis(in# an& maintainin# a broa&cast SOP$

T(ere are no prere/uisites for t(is subcourse' (o,e-er' if you &o not(a-e a basic .no,lee of military broa&castin#' it is stron#lysu##este& you complete subcourses) DI0140 a&io' DI0100 Intro&uctionto 2roa&castin# an& DI0130 2asic Announcin# S.ills$

T(is subcourse reflects t(e &octrine current at t(e time t(e subcourse,as prepare&$ In your o,n ,or. situation' al,ays refer to t(e latestpublications$

T(e ,or&s (e' (im' (is' an& men' ,(en use& in t(is

publication' represent bot( t(e masculine an& feminine #en&ers unlessot(er,ise state&$

TERMINAL LEARNING OBJECTIVE

Tas.) In t(is subcourse you ,ill learn t(e &uties an&responsibilities of t(e c(ief ra&io announcer an& t(eproper met(o& of establis(in# an& maintainin# abroa&cast SOP$

on&itions) ou are #i-en t(e material presente& in t(is lesson$

Stan&ar&s) ou ,ill &emonstrate a basic un&erstan&in# of t(e&uties of t(e c(ief ra&io announcer an& establis( an&maintain a broa&cast SOP$

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TABLE OF CONTENTS

SETION Pa#e

SU2OUSE O6E6IE7$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ i

8esson *) PERFORM AS CHIEF RADIO ANNOUNCER $$$$$$$$$$$$$$$$$$$$$$ *

INTODUTION$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ 3

2E NO78ED"EA28E$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ 3

ADIO !O%AT$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ 1

ITI:UES$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ ;

ANNOUNE 2OADAST OP$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ +

PEPODUTION POESS$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ *0

%ANA"IN" TA!!I AND ONTINUIT$$$$$$$$$$$$$$$$$$$$$$$$$$ *0

E6IE7IN" PO"A% %ATEIA8S$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ **

EOD 8I2A$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ *4

AUDIENE SU6E$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ *5

TPES O! SU6ES$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ *<

ADIO E%OTES$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ 31

%ANA"IN" AN A!TS ADIO PAA"E$$$$$$$$$$$$$$$$$$$$$$$$$$ 3;

ONUS STATIONS$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ 3<

%AINTENANE$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ 3<

SUPP8IES$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ 3<

T=E 2OTTO% 8INE$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ 3+

Practice E>ercise$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ 39

Ans,er ey an& !ee&bac.$$$$$$$$$$$$$$$$$$$$$$$$$$$ 13

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8esson 3) ESTABLISH AND MAINTAIN A BROADCAST SOP$$$$$$$$$$$$$$$$ 11

INTODUTION$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ 14

STANDIN" OPEATIN" POEDUE$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ 14

T=E POEDUE DA!T$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ 4*

Practice E>ercise$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ 4<

Ans,er ey an& !ee&bac.$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ 4+

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LESSON ONEPERFORM AS CHIEF RADIO ANNOUNCER

4; Sol&ier?s %anual Tas.) 3*4@*


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T(e station?s pro#ram &irector is normally responsible to t(e stationmana#er for establis(in# pro#ram formats for all local s(o,s$ T(ec(ief ra&io announcer' in most cases' ,ill (a-e input ,(en formats are&e-ise&$ Alt(ou#( input into t(e creati-e process is important' youare responsible for ensurin# t(at local pro#ram formats are follo,e&by staff announcers$ To &o t(is' you must .no, all t(e formats$

Un&erstan& t(at t(e obCecti-e of t(e local music pro#ram format is to

&eli-er t(e ma>imum comman& information ,it( t(e minimum annoyance tot(e music@listenin# au&ience$ Do t(is by mana#in# t(e spot@to@musicratio an& t(e placement of t(ose spots ,it(in t(e music pro#ram$ T(eformat s(oul& (ol& t(e listener?s attention ,it( a music balance$ T(eformat ,ill s(ape t(e o-erall soun& of t(e pro#ram$

onsult t(e latest local au&ience sur-ey to &etermine listenin# (abitsan& music preference$ T(e station pro#rammer ,ill (a-e alrea&y sett(e time slot an& style of music for t(e local s(o,s$ ou must&etermine t(e amount an& balance of c(art music -ersus ol&ies' t(eirplacement ,it(in t(e s(o,?s on@air ,in&o,' t(e number of spots to usein t(e s(o,' an& (o, often to air t(ose announcements$ T(e sur-eyresults can s(o, au&ience preference for c(art or ol&ie son#s an& can

in&icate spot announcement saturation$

%ost stations prepare a music ,(eel (ot cloc. !i#ure *@*F'representin# an (our of local s(o, time' as a #ui&e for local &iscCoc.eys$ A circle correspon&in# ,it( t(e face of a cloc. is use& tos(o, t(e DB re/uire&' or su##este&' s(o, element to air an& t(eappro>imate time to air it' accor&in# to local SOP$ It can refer tomusic selections' spots or Cin#lespropellants$

%usic selection an& play s(oul& not be left entirely to t(e s(o,announcer$ %usic types can be a&ministrati-ely &i-i&e& intoclassifications for simple mana#ement of t(e format$ Usualclassifications are (ot c(art son#s' lo, c(art son#s an& ol&ies$

Son#s can be furt(er classifie& by tempo or #en&er of artist' as&esire&$ To pre-ent o-erplayin# son#s of a particular classification'a system of rotatin# t(e music can be &e-ise&$ !ile car&s can beprepare& for t(e top c(art son#s t(at can be rotate& ,(en one of t(eson#s is playe&$

T(e &esire& son# type is t(en liste& by classification on t(e music,(eel in t(e position &etermine& to best fit t(e format obCecti-e$

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Fi!"#$ 1%1& H'( C)'*+

ou may &etermine a nee& to -ary t(e female@male@#roup balance of yourannouncer?s playlists$ e/uirin# a loose mi> of t(e t(ree ,illpre-ent an all male or all female soun& from &ominatin# your locals(o,s$

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T(e ,a-e effect is ,i&ely reco#niGe& as an effecti-e ,ay to pro#ramson# tempo to .eep t(e listener?s interest$ T(e ,a-e meanspro#rammin# an up@tempo son# at t(e start' slo,in# t(e tempo &o,nt(rou#( t(e mi&&le of t(e first (alf@(our' startin# t(e secon& (alf@(our ,it( an up@tempo .ic.er' slo,in# t(e tempo t(rou#( t(e mi&&leof t(e secon& (alf' an& en&in# ,it( anot(er up@tempo son#$

Determine (o, many spots to use an& (o, often to air t(em &urin# t(es(o,$ T(is &epen&s on your station?s spot@to@music ratio' if it (as

been establis(e&$ T(ere is no (ar&@an&@fast formula for t(is' but t(emain i&ea is a balance t(at is not too (ea-y on t(e spot si&e$ T(elocal sur-ey ,ill pro-i&e fee&bac. in&icatin# (o, ,ell balance& yourformat is$ A #oo& start mi#(t be a ratio of one minute of spots tosi> minutes of music$ T(is ratio s(oul& be a&Custe& to fit t(e localau&ience nee&s an& &esires$

%ost stations cluster spots to#et(er rat(er t(an san&,ic(in# t(emsin#ly bet,een son#s$ T(is tec(ni/ue is preferre& because it #i-est(e soun& of more music bein# playe&$ %ost station music ,(eels run aspot cluster spot setF of t,o or t(ree spots t(ree times an (our$

T(e spot cluster can be ma&e up of a combination of pro&uce& carte&F

spots an& rea&er li-eF announcements' &epen&in# on t(e comman&information emp(asis$ T(e Traffic an& ontinuity or omman&Information Section can assist you in ma.in# t(is &etermination$

T(e music pro#ram format s(oul& also in&icate (o, often an& ,(ensupporti-e material is aire&$ T(is inclu&es Cin#lespropellants' ne,sor sports features' come&y se#ments' ,eat(er' etc$

"i-e t(e &isc Coc.ey #ui&ance as to (o, often an& ,(en to use pro&uce&Cin#les an& music propellants$ 7it(out #ui&ance' t(ese pro#ram ai&scan turn into a crutc( for t(e announcer$ Bin#les s(oul& not beo-erplaye&' an& it is up to you to &eci&e (o, muc( is too muc($ T(e.ey is to balance t(e pro#ram ai& ,it( ot(er s(o, elements$

Establis( #ui&elines concernin# announcer self@i&entification' ,(et(ert(at ID be formal or informal$ A#ain' balance is t(e .eyconsi&eration$

It is important to your au&ience t(at you establis( a pattern as to,(en it can e>pect certain s(o, elements$ An&' &ifferent time perio&s,ill (a-e &ifferent emp(asis because t(e nature of t(e au&iencec(an#es ,it( t(e &aypart$ Information ne,s' time' ,eat(er'temperature' roa& con&itions' sc(ool closin#sF is important to mostmornin# &ri-e time au&iences$ !eatures may appeal to t(e mi&mornin#local au&ience$ Afternoon &ri-e time au&iences may prefer informationse#ments &urin# t(e local music s(o, sports' ,eat(er' time' etc$F$

onsult your latest local au&ience sur-ey to ma.e t(is &etermination$

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If you are at an affiliate station' consi&er t(e net,or. music pro#ramformat$ If you are #i-en t(e option to create your station?s format'&on?t &iffer ra&ically from t(e net,or. soun&$ our au&iencee>pects a certain amount of continuity$

CRITI,UES

T(e best ,ay to ensure your announcers are in compliance ,it( localformats is to criti/ue t(eir pro#rams$ T(ere are a couple of ,ays to&o t(is$

o %onitor li-e broa&casts$ Se-eral times a ,ee. you s(oul&spen& time listenin# to portions of t(e li-e broa&cast$ DONOT monitor t(e broa&cast by sittin# in t(e stu&io ,it( yourclip boar&$ T(is ,ill ma.e t(e announcer ner-ous an& tip (imoff t(at no, ,oul& be a #oo& time to follo, t(e format$

o Au&ition air c(ec. tapes$ %ost ra&io outlets (a-e a 34@(ourlo##er mac(ine' sometimes calle& t(e alibi tape$ T(e 34@(our lo##er is use& e-ery &ay of t(e year recor&in# eac( &ay?s

pro#rammin#$ T(is #i-es you t(e lu>ury of selectin# tapes atran&om to criti/ue$ In most cases you s(oul& listen to t(etape so t(at you can establis( .ey points you ,ant to brin#out in t(e criti/ue$ Note any tren&s' e$#$' too many time(ac.s' too muc( or not enou#( tal.' more ,eat(er' etc$ T(is,ill #i-e you a basis for future criti/ues to noteimpro-ement$ 2e obCecti-e an& try to (elp your announcers&e-elop t(eir o,n style ,it(in t(e boun&aries of t(e station?sformat$

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7(en listenin# to your local pro#rammin#' t(ere are areas you nee& topay particular attention to$ Is t(e announcer in compliance ,it( t(e)

music rotationH

pro#ram lo#H

local broa&cast stan&ar&s establis(e& in t(e stan&ar& operatin#policy or sol&ier?s manualH

(ost@nation sensiti-ity policyH

Does t(e announcer)

select music t(at correspon&s in tempo an& style to t(e localformatH

#at(er an& inspect' for air /uality' any spots' recor&s' cartriesan& ot(er air pro&ucts nee&e& for t(e s(o,H

re(earse spots' promos an& any ot(er material to be rea& li-eH

up&ate ,eat(er forecasts' current temperature an& con&itions'sports briefs' or ot(er &ate& material re/uire& by t(e localformatH

perform music s(o, elements accor&in# to t(e lo# an& local formatH

o-eruse Cin#les' propellants or ot(er pro&uction ai&sH

communicate one@on@one ,it( t(e au&ienceH

ma.e comments t(at are profane' -ul#ar or offensi-e to t(eau&ienceH

(a-e &ea& air &urin# s(o,H

step on t(e -ocals of a son#H

use proper announcin# tec(ni/uesH

correct mista.es ,it(out callin# attention to t(emH

a-oi& an unintentional li-e microp(oneH

ma.e correct an& complete lo# entriesH

note &eficiencies in e/uipment or pro#ram material for ne>toperatorH

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7(en criti/uin# a staff announcer it is smart to con&uct performancecounselin#$ Document t(e session$ ou s(oul& point out (is stron#areas as ,ell as (is &eficiencies$ Once you point out a &eficiency'al,ays s(o, t(e announcer t(e correct ,ay of performin# t(e tas.$Inform t(e person ,(at you e>pect' an& reiterate t(e tas.s in yourre#ular trainin# pro#ram$ Informally re-ie, pro#ress &aily$ =elpyour announcers by pro-i&in# constructi-e criticism in an effort toimpro-e t(eir ,ea. areas$ E-ery 90 &ays t(ereafter' con&uctperformance counselin# an& re-ie, (is pro#ress' stren#t(s an&

,ea.nesses$ emember t(at tactful' constructi-e criticism is moreeffecti-e an& (elpful t(an simply fin&in# fault$ If (e fails to s(o,impro-ement' ma.e your superiors a,are of t(e situation$ ou ,antt(em to .no, t(at you are a,are of an& ,or.in# on correctin# t(eproblem$ A continue& lac. of pro#ress on t(e broa&caster?s part mayin&icate an attitu&e or learnin# problem$ Appropriate actions s(oul&be ta.en to correct t(e &eficiency$

ANNOUNCE BROADCAST COP

our .no,lee in announcin# broa&cast copy (as (elpe& you reac( t(e

position of c(ief ra&io announcer$ Al,ays be prepare& to s(are t(is.no,lee ,it( your staff announcers$ Intro&uce t(em to t(e tric.s oft(e broa&castin# tra&e$ In case you may (a-e for#otten a fe, of t(osetric.s' (ere are a fe, tips on announcin# broa&cast copy$

o 2efore you #o on t(e air' rea& t(e copy A8OUD an& i&entify&ifficult to pronounce ,or&s$ (ec. t(ese ,or&s in t(e&ictionary' t(e ,ire ser-ice p(onetical #ui&e or stationpronunciation #ui&es$ As you rea&' try to &etermine t(emeanin# an& intent of eac( story$ It?s impossible to con-eyt(e meanin# an& intent of t(e story if you &on?t un&erstan& ityourself$

o %ar. t(e copy for pauses in breat(in# an& also for ,or&s t(ats(oul& be emp(asiGe&$ It is e>tremely (elpful to p(oneticallyre,rite &ifficult to pronounce ,or&s$ T(e p(onetic -ersion oft(e ,or& ,ill also #i-e you confi&ence in pronouncin# it$(ec. t(e #rammar of t(e printe& copy$ Bust because it cameo-er a maCor ,ire ser-ice' &oesn?t mean it?s perfect$

o Articulate properly by pronouncin# all t(e syllables in eac(,or&$ !or e>ample' ,(en you pronounce t(e ,or& breeGesinclu&e t(e s soun&$ Also' &on?t ma.e soun& substitutionssuc( as &at instea& of t(at$

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o Use correct inflection by properly c(an#in# t(e pitc( or toneof &eli-ery$ Too muc( or patterne& inflection can create asin#@son# effect' ,(ere not enou#( inflection results in amonotone &eli-ery$ Inflection s(oul& -ary t(e pitc(naturally$

o P(rase t(e ,or&s or #roups of ,or&s as a unit or #roup instea&of emp(asiGin# eac( ,or&$ ey in&i-i&ual ,or&s s(oul& stillbe emp(asiGe&$ !or e>ample' instea& of sayin#' SEETA O!

STATE BI% S%IT= !8E7 TO T=E %IDD8E EAST TODA TO TA8 7IT=ISAE8I O!!IIA8S A2OUT T=E NE7 PEAE POPOSA8S' in suc( a,ay t(at eac( ,or& is #i-en e/ual importance' #roup t(esentence into p(rases)

SEETA O! STATE BI% S%IT= !8E7 TO T=E %IDD8E EASTTODA$$$$TO TA8 7IT= ISAE8I O!!IIA8S$$$$A2OUT T=E NE7 PEAEPOPOSA8S$ Spea.in# in p(rases an& placin# emp(asis on .ey@,or&s ,it(in eac( p(rase better communicates t(e meanin# an&intent of t(e story$

o Use t(e correct &eli-ery spee&rate$ T(is ,ill usually &epen&on t(e subCect matter$ "enerally spea.in#' sports copy ,ill

be &eli-ere& at a faster rate t(an ne,s$ An emotional story'suc( as t(e &eat( of a c(il&' ,oul& be &eli-ere& at a muc(slo,er rate$ A rate of *4 to *; lines per minute is #enerallyaccepte& as t(e a-era#e for broa&cast copy$ A normal rate,oul& be one in ,(ic( t(e announcer is most comfortable'pro-i&in# t(at clarity an& -oice /uality are not sacrifice&for spee&$

o A smile or c(uc.le &urin# t(e &eli-ery of an emotional or sa&story is offensi-e an& unprofessional$ T(e &eli-ery in-ol-e&,it( a feature pro#ram ,oul& probably be more upbeat t(anot(er types of ra&io pro#rams' but it ,oul& still &epen& ont(e subCect matter$ A feature on a natural &isaster or tra#ic

e-ent in (istory ,oul& certainly not be upbeat$

o Pause bet,een stories or use transitions$ T(is alerts t(elistener to t(e fact t(at one story (as en&e& an& anot(er isabout to be#in$ Also' pausin# ,it(in a story can emp(asiGe aparticular se#ment$

o Try your best to a-oi& stumblin#$ E-en t(e best announcersstumble on occasion$ Stumblin# often occurs ,(en t(eannouncer (asn?t sufficiently re(earse& (is copy$ A#ain'unfamiliar or &ifficult ,or&s s(oul& be c(ec.e& ,it( t(e&ictionary' ,ire ser-ice pronunciation #ui&e or stationpronunciation #ui&e$

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o Announce t(e copy ,it( aut(ority$ T(is comes ,it( properpreparation or re(earsal$ If you .no, t(e copy an& meanin# oft(e story' you can be aut(oritati-e in your &eli-ery$ ou?llbetter communicate t(e meanin# an& intent of t(e story to yourlistener$

o %a.e sure you complete t(e broa&cast on time$ If you arepresentin# t(e cast on ra&io an& finis( early' you?ll probably(a-e some &ea& air$ If you finis( late' t(ere?s a #oo&

c(ance t(at you?ll be cut off ri#(t at t(e time you ,eresuppose& to en& your cast$ 2e prepare& for &isaster' suc( asa cart not playin#$ Al,ays (a-e alibi copy of a story t(at?son cart so t(at you &on?t lea-e t(e listener (an#in# in caset(e insert &oes not air$ 2rin# in enou#( emer#ency fill copyto co-er your sc(e&ule& time on t(e air$

PREPRODUCTION PROCESS

T(e c(ief ra&io announcer s(oul& re-ie, t(e e>istin# SOP in t(etraffic an& continuity &epartment an& ma.e sure it is current$ T(e

SOP s(oul& contain a current list of comman&@reco#niGe& stationclients$ Station clients are or#aniGations' reco#niGe& by t(e localcomman&' ,(o ,is( to (a-e t(eir messa#es &eli-ere& to t(e au&ience$Suc( clients ,oul& inclu&e t(e e& ross' ommunity Ser-ices' etc$ou must become familiar ,it( any bac.#roun& information concernin#eac( client an& establis( points of contact to inclu&e p(one numbersfor eac( or#aniGation$ ou s(oul& re#ularly communicate ,it( eac(or#aniGation$

7it( client input' yearly emp(asis calen&ars s(oul& be create& to (elpsc(e&ule' pro&uce an& air comman& information IF spots atappropriate times$ 2rief t(e personnel responsible for processin#traffic an& continuity on t(e au&ience c(aracteristics an&

listenin#-ie,in# (abits' I emp(asis areas' aut(oriGe& clients an&t(e use of bac.#roun& files$

MANAGING TRAFFIC AND CONTINUIT

T(ere is no specific set of rules #o-ernin# t(e amount of spots to beaire&$ It?s your &etermination$ 2efore ma.in# t(is &etermination'you nee& to apply t(e four basic steps to effecti-e spot pro#rammin#)

o Determine omman& Information obCecti-esnee&s$ Once a topicis &eci&e& upon' consi&er its impact on (ost@countrysensiti-ities$ Also consi&er t(e &e#ree of application asin#le spot or campai#nF$

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o esearc( t(e tar#et au&ience$ A&&ress t(e &emo#rap(ics of t(eau&ience' t(en c(oose t(e met(o& of communication A%!%ra&io' T6F$

o !ormulate t(e spot campai#n$ Plan a(ea& for seasonal spots,inter &ri-in#' AE campai#ns' etc$F$

o Pro#ram t(e spots$ Deci&e ,(et(er you nee& to use across@t(e@boar& or ran&om spot pro#rammin#$ Determine if t(e

spot ,ill be aire& &urin# mornin# &ri-e@time' afternoon &ri-e@time' non@prime time an& frin#e@time$ 6ary t(e spots on t(esame subCect' an& a-oi& usin# t(e same spot in t(e same (oureac( &ay$ E-aluate t(e spots to see if t(ey nette& t(einten&e& results$ ertain spots are more effecti-e &urin#certain times of t(e &ay$

Ensure t(e spots are bein# pro&uce&' an& perform /uality@controlc(ec.s on complete& pro&ucts$ Appro-e t(e &aily pro#ram lo# inaccor&ance ,it( t(e local SOP' an& remo-e out&ate& spot material fromt(e system$

ou must ensure t(at establis(e& proce&ures for labelin#' maintainin#

I pro&ucts' an& t(e airin# of emer#ency special announcements arefollo,e&$ Personnel must be t(orou#(ly briefe&$ Emer#ency specialannouncements usually come t(rou#( t(e e& ross an& are -erifie& byt(e on@&uty announcer in accor&ance ,it( local policy$

REVIEWING PROGRAM MATERIALS

NOTE) One of t(e most important responsibilities you ,ill (a-e asa broa&cast super-isor is to re-ie, materials for broa&castrelease$ Once a pro&uct airs' it can?t be retrie-e&$8ocal SOPs s(oul& pro-i&e basic #ui&ance ,(en it comes to

release of material for broa&cast$ T(e follo,in#information outline pertains to bot( ra&io an& tele-isionunless ot(er,ise specifie&$

%a.e sure t(e pro&uct bein# aire& conforms to SEUIT' AUA'PO8I' an& POPIET SAPPF$

S$*"#i( M$3"#$

Security measures for t(e Army are outline& in A 1+0@5$ Disclosureof classifie& information &efinitely -iolates t(is re#ulation$ Al,aysc(ec. first ,(en in &oubt$ Also' comments t(at are sensiti-e but not

classifie&F s(oul& not air$ An e>ample of t(is ,oul& be a pilot ,(oprou&ly announces t(at it only ta.es fi-e minutes for (e an& (isfello, c(opper pilots to #et into t(e air after t(e first ,arnin#$T(e comment is not classifie& but may be (elpful to an enemy orpotential enemy$

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A**"#3*

%a.e sure t(e information is accurate$ (ec. t(e spellin# of namesma.e sure t(e ran.s are correct an& unit &esi#nations are correcte$#$' t(ere are batteries not companies in fiel& artilleryunitsF' etc$ E-en stories t(at are #enerate& an& release& by t(e PAOs(oul& be c(ec.e& for accuracy$

P')i*

2e familiar ,it( public affairs policy outline& in A 1;0@5 ArmyPublic Affairs@Public InformationF ' A 1;0@;* ommunity elationsFan& A 1;0@+* omman& Information Pro#ramF$

T(e follo,in# re#ulations also contain policy consi&erations t(atre-ie,in# officials nee& to .no,$ T(e broa&cast super-isor must befamiliar ,it( t(e content of t(ese re#ulations in case t(ey are nee&e&for /uic. reference) A 140@*< elease of Information from Army !ilesan& ecor&sF A 140@3* T(e Army Pri-acy Pro#ramF A 1;+0@+0elease of Information 7(en %ore T(an One Ser-ice is In-ol-e& inAcci&ent or Inci&entsF A 1+0@5 Department of t(e Army Information

Security Pro#ramF' an& DOD Directi-e 5*33$*0 American !orcesInformation Ser-iceF$ 7(en ,or.in# at an o-erseas A!TS outlet youmust be familiar ,it( DoD &irecti-e 5*30$30 Arme& !orces a&io An&Tele-ision Ser-iceF an& A 1;0@< Army 2roa&cast Ser-iceF$

P#'#i$(

Propriety is &oin# ,(at is ri#(t an& proper$ Ensure t(e broa&castmaterial is in #oo& taste an& &oes not -iolate t(e sensiti-ities oft(e listenin# au&ience$ T(ere are se-eral t(in#s t(at ,oul& pre-entbroa&cast material from bein# aire&) -ul#arity' obscenity' #ore'per-ersion' e>cessi-e -iolence' an& information t(at (ol&s t(e ser-ice

or its members up to ri&icule$

DI0450 12


17/50

S$6i(i7i(i$

%ost o-erseas stations maintain a local sensiti-ities file$ Itspurpose is to #i-e #ui&ance concernin# t(e broa&cast of issuesconsi&ere& contro-ersial by t(e (ost@country #o-ernment$ T(ere arealso set proce&ures for re-ie,in# material for (ost countrysensiti-ities$

7(en it is necessary to remo-e (ost country sensiti-ities from

entertainment material' A!TS outlets are aut(oriGe& to repro&uce&ubF t(e ori#inal pro#ram to facilitate remo-al

P#i73* A*(

2ecause of t(e Pri-acy Act' broa&cast material s(oul& not inclu&ecertain information ,it(out permission of t(e in&i-i&ual concerne&$T(is inclu&es) street a&&resses social security numbers telep(onenumbers information containe& in me&ical an& personnel files an&information pertainin# to on@#oin# &isciplinary actions ,(ic( ,oul&clearly be an un,arrante& in-asion of personal pri-acy$

Li8$)

8ibelous information must be &elete& from any material inten&e& forbroa&cast$ 2asically' you must not say anyt(in# about persons'#roups' or#aniGations or businesses t(at e>pose t(em to (atre& orcontempt' lo,er t(em in t(e esteem of ot(ers' causes t(em to bes(unne&' or inCures t(eir business$ E>amples of some libelous ,or&sare) &run.' ra&ical' &is(onest' unet(ical' a c(eat' criminal unlesscon-icte&F' a traitor' etc$

N$9 A63)i A6 C';;$6(3#

8ocally pro&uce& ne,s analysis or commentary is anot(er e>ample ofpolicy -iolation$ T(ey are e>pressly forbi&&en$ Only t(ose analysesor commentary pro#rams pro-i&e& by A!TS@2 may be aire&$ T(ismaterial must still be re-ie,e& for broa&cast$ ertain comments maybe fine in Panama but not in orea because of (ost@countrysensiti-ities$ A#ain' local SOP s(oul& pro-i&e #ui&ance in t(is area'but if a ne,s analysis or commentary pro#ram is aire&' it must beaire& in its entirety$ a&io ne,s actualities an& correspon&ents?reports may be e>cerpte& from net,or. ne,scasts but must be e>cerpte&in t(eir entirety$ Ne,s sourcesnet,or.s t(at aut(oriGe t(eirtele-ision pro#rammin# to be e>cerpte& are i&entifie& in DoDe#ulation 5*30$30 ' APPENDI !$

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19/50

purposes$ E>cept for remote broa&casts' ,(ic( meet criteria set fort(in A 1;@Hpect

from t(e sur-eyF'


20/50

o an& e>plainin# (o, t(e sur-ey fin&in#s ,ill be use&$

Promote t(e fact t(at you are #oin# to con&uct t(e sur-ey so you &on?tsurprise your au&ience$ Also' compile a mailin# list of t(e inten&e&population$

A"i$6*$ S3;)$

In con&uctin# an au&ience sur-ey' it is critical to sample a carefullyselecte& part of t(e TOTA8 AUDIENE in suc( a ,ay t(at t(e SA%P8E (ast(e same c(aracteristics as t(e total au&ience$ T(ere are fi-e ,aysof samplin# an au&ience)

o ANDO% SA%P8E@@respon&ents are i&entifie& t(rou#( a ran&omselection met(o&

o STATI!IED ANDO%@@before a sample is c(osen t(e respon&entsare bro.en up into cate#ories suc( as a#e' se> #ra&e'e&ucation' etc$

o 8USTE@@pic. up t(e &esire& number of respon&ents in #roups

o SSTE%ATI@@follo,s a pattern suc( as selectin# e-ery tent(name on a list of potential respon&ents

o :UOTA@@use& in t(e personal inter-ie, met(o& eac( inter-ie,eris #i-en a set number of persons to /uery T(e ANDO% SA%P8E ist(e met(o& most often use& an& recommen&e&$

T$ O= ,"$(i'663i#$

onstruct a /uestionnaire to recor& t(e respon&ent?s ans,ers$ T(ere

are t,o types) self@a&ministere& an& inter-ie,@a&ministere&$ !orself@a&ministere&' t(e respon&ent fills out t(e form (imself$ Someoneelse recor&s t(e ans,ers on t(e inter-ie,@a&ministere& /uestionnaires$T(e main &ifference is t(at you must inclu&e &irections for t(erespon&ents ,it( t(e self@a&ministere& /uestionnaire$

DI0450 1-


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In eit(er case' ma.e t(e /uestionnaire easy$ 7(en constructin# t(e/uestionnaire' as. yourself) 7(o ,ill ans,er t(e /uestionsH =o, ,illt(e responses be recor&e&H 7(at &o ,e really ,ant to fin& outH Printmore /uestionnaires t(an are nee&e&$ T(ese can be use& to traininter-ie,ers' pro-i&e sample copies an& to replace spoile&' &ama#e& orlost copies$ :uestionnaires s(oul& be#in ,it( i&entifyin# informationname or title of t(e sur-eyF' information about t(e subCect' an& t(en&emo#rap(ic information about t(e respon&ent

TPES OF SURVES

7it( fe, e>ceptions' an au&ience is lar#e an& sprea& out o-er a fairlylar#e area$ eepin# t(is in min&' t(ree types of sur-eys s(oul& beconsi&ere&) TE8EP=ONE' PESONA8 face@to@faceF' an& %AI8$ T(ere area&-anta#es an& &isa&-anta#es to eac( of t(e types' but t(e %AI8 sur-eyis most often use&$

If you c(ose a TE8EP=ONE sur-ey' train t(e people you ,ill use tocon&uct t(e inter-ie,$ Use a s(ort list of /uestions' as people ten&to not ,ant to stay on t(e p(one for lon# perio&s of time$ Don?t usepersonal /uestions$ People are #enerally suspicious about t(e use of

suc( /uestions o-er t(e p(one$ Instruct t(e inter-ie,ers not to bebiase& ,(en as.in# /uestions an& to recor& t(e ans,ers on t(e/uestionnaire$

If you c(oose t(e PESONA8 face@to@faceF inter-ie,' train t(e peopleto be more persistent &urin# t(e inter-ie,$ Also' instruct t(em touse follo,@up /uestions an& use -isuals to ai& recall$ Instruct t(einter-ie,ers not to be biase& ,(en as.in# /uestions an& to recor& t(eans,ers on t(e /uestionnaire$

If you c(oose t(e %AI8 sur-ey' use a co-er letter ,it( t(e/uestionnaire$ T(e co-er letter s(oul& state t(e purpose of t(esur-ey' t(e confi&ential nature of t(e responses' a&&ress of t(e

sponsorin# a#ency your unitF' t(e &ate t(e letter ,as complete& an&t(e sur-ey number$

T$ O= S"#7$ ,"$(i'6

E>tractin# factual information is muc( easier t(an #ettin# a truemeasure of opinions$ ou (a-e se-eral c(oices as to t(e .in&s of/uestions for fin&in# out (o, muc( someone .no,s about a subCect)

o OPENED@ENDED@@:uestions t(at allo, t(e respon&ent to ans,er in(is o,n ,or&s

1. DI0450


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o =E8IST or %U8TIP8E =OIE@@:uestions t(at #i-e t(erespon&ent a selection of possible ans,ers$ ou s(oul&inclu&e an ot(er cate#ory ,(ere t(e respon&ent can in&icatea c(oice not #i-en on t(e list t(is is particularly (elpfulin pretestin#F

o DI=OTO%OUS &i-i&e& into to partsF @@:uestions t(at are oft(e yes or no or true or false types$ ou s(oul& inclu&enot sure or &on?t .no, so t(at t(e respon&ent is not

force& into a &ecision if (e is really uncertain

o AN ITE%S@@T(e respon&ent is #i-en a list of items an& as.e&to assi#n a ran. *'3'1' etc$F to t(em$ T(is ,oul& be usefulin ran.in# au&ience preference for &ifferent types of ra&iomusic s(o,s or pro#rams

o A"EE@DISA"EE@@T(is approac( as.s t(e respon&ent to in&icate,(et(er (e a#rees' &isa#rees or (as no opinion ,it( re#ar& tot(e statement

o OPINION SA8ES@@T(ese are usually t(ree@' fi-e@' or se-en@point scales t(at can be use& to measure t(e intensity of

feelin# about a subCect e$#$' =o, important are Sources ofne,s to youHF$ Eac( source ,oul& be rate&)

J J * J J -ery importantJ J 3 J J some,(at importantJ J 1 J J so@soJ J 4 J J some,(at unimportantJ J 5 J J not important

:uestions s(oul& be as s(ort as possible an& ,it(out any professionalCar#on or tec(nical ,or&s$ T(ey s(oul& #enerate e>actly t(einformation &esire& an& in terms t(at ,oul& assist t(e tabulation an&statistical analysis$

Do not O6E8AP ATE"OIES c(oices li.e *+@30' 30@33' 33@34F$ 7(ic(a#e #roup ,oul& you c(oose if you ,ere 30 years ol&H

A-oi& %U8TIP8E@%EANIN" /uestions$ An e>ample of t(is ,oul& be) 7(ic(me&ium is best for ne,s an& entertainmentH Eac( /uestion s(oul& limititself to one point$

DI0450 1


23/50

Do not use 8EADIN" /uestions suc( as) 7oul& you say t(at you are infa-or of more ra&io ne,sH e,or& t(e /uestion to somet(in# li.e) Areyou in fa-or of more ra&io ne,sH T(is is not lea&in#$ A-oi& usin#AT=7ODS or ,or&s ,it( emotional connotation &raft@&oer' rapist'commieF$ T(ese ,or&s elicit stron# feelin#s t(at influence (o, aperson ,ill respon&$

If feasible' use =E /uestions$ T(ese are /uestions t(at as. fort(e same information as anot(er /uestion but are ,or&e& &ifferently

an& place& in &ifferent parts of t(e sur-ey$ !or e>ample) Do youlisten to SEN !%H 7(at is your fa-orite SEN !% s(o,H ,oul& brin# outt(e internal consistency of t(e responses$

Arran#e t(e /uestions in a lo#ical manner t(at ,ill a-oi& confusionan& misun&erstan&in#$ Openin# /uestions s(oul& be easily ans,ere&$:uestions t(at mi#(t embarrass t(e respon&ent s(oul& be to,ar&s t(een&$ eep t(e .no,lee an& opinion /uestions separate an& /uestions&ealin# ,it( t(e same subCect to#et(er$ Demo#rap(ic /uestions s(oul&be place& at t(e en& because t(e respon&ent is more li.ely to &escribe(imself after (e (as been as.e& for (is .no,lee about t(e subCect$8ea-e a space at t(e en& of t(e sur-ey for t(e respon&ent to e>press(is personal feelin# about t(e sur-ey subCect or sur-ey itself$ An&'

al,ays t(an. t(e respon&ent for cooperatin#$

:uestionnaires s(oul& al,ays be preteste& on a #roup of t(e inten&e&population$ Pretestin# allo,s you a c(ance to &eal ,it( problemsconcernin# /uestion ,or&in#' ans,er c(oices an& inter-ie, proce&ures$Tal.in# ,it( t(e pretest #roup ,ill also point up a&&itional possible/uestions an& problem areas$

D$($#;i6i6! S3;)$ Si>$

7(en &eterminin# sample siGe' ,e are concerne& ,it( t,o t(in#s)AUA reliabilityF an& ON!IDENE ris.F$ T(e sample siGe can be

&etermine& by t(e accompanyin# table !i#ure *@3F ,(ic( is in&e>e& byt(e siGe of t(e total population au&ienceF an& t(e &esire& le-el ofreliability$ T(e most commonly use& error or accuracy tolerance isplus or minus 5 percent ,it( 95 percent confi&ence limits$ T(is meanst(at 95 of *00 ran&om sample sur-eys ,ill not -ary from t(e truepopulation percenta#e by more t(an plus or minus 5 percent$

1 DI0450


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!or e>ample' if 50 percent of t(e sample sai& t(at t(ey ,atc( t(e ;o?cloc. ne,s' t(is means t(at t(e true -ie,in# au&ience may be as muc(as 55 or as little as 45 percent of t(e total au&ience$ !i#ure *@3s(o,s t(e sample siGe you nee& to ac(ie-e &ifferent le-els of accuracy,it( 95 percent confi&ence$

SAMPLE SI?ES NEEDED FOR DIFFERENT LEVELS

OF RELIABILIT@5 C'6=i$6*$ Li;i(

Fi!"#$ 1%2& S3;)$ Si>$&

!or an au&ience of 4'000 an& an error or accuracy tolerance of plus orminus 5 percent ,it( 95 percent confi&ence limits' ,e nee& to ran&omlyselect 150 people$

DI0450 20


25/50

8et?s say you &eci&e to use a mail sur-ey to &etermine (o, many ,atc(t(e si> o?cloc. ne,s$ S(oul& you only sen& out 150 /uestionnairesHNo' but you nee& to ensure t(at you #et at least 150 bac.$ T(ere is aformula to #i-e you t(e nee&e& number of /uestionnaires t(at (a-e tobe sent$

150 30@@@ K @@@ *00

T(e typical response rate to a mail sur-ey ran#es from 30 to 10percent$ So' t(e fi#ure of 150 becomes 30 percent of t(e total numberof /uestionnaires t(at ,ere sent out$ In t(e abo-e formula' ist(e number of /uestionnaires nee&e& to ma.e 150 e/ual 30 percent$ Use30 percent as t(e %INI%U% rate of return$ To ,or. t(e formula'multiply 150 > *00 ,(ic( #i-es you a fi#ure of 15'000$ T(at fi#ure ist(en &i-i&e& by 30 ,(ic( #i-es you *' *00 K 15'00015'00 &i-i&e& by 30 K *'


26/50

!i#ure *@1 s(o,s t(e percent sprea& or -ariability for &ifferentpercenta#es obtaine& from sample siGes #i-en 95 percent confi&ence$

VARIABILIT FOR DIFFERENT SAMPLE SI?ES AND OBTAINED PERCENTAGES@5 C'6=i$6*$ Li;i(

O8(3i6$ P$#*$6(3!$

Fi!"#$ 1%& S3;)$ Si>$&

To &etermine t(e sprea& or -ariability' you fin& t(e intersection oft(e sample siGe an& t(e percenta#e obtaine& from t(e sur-ey$ T(efi#ure' ,(ic( is t(e intersection of 150 sample siGeF an& +0 percent'is 4$3$ T(is is t(en subtracte& from an& a&&e& to +0 percent to #i-eyou t(e true percenta#e of t(e total au&ience t(at ,atc(es t(e ;o?cloc. ne,s$ 7(en reportin# t(e results to your comman&er' you canbe confi&ent in sayin# t(at in 95 of *00 suc( sur-eys' t(e true-ie,in# au&ience of t(e si> o?cloc. ne,s is bet,een


27/50

RADIO REMOTES

T(e c(ief ra&io announcer from time to time ,ill be calle& upon to setup for a broa&cast ori#inatin# from a remote location$ T(e types ofe/uipment an& t(e rules of broa&castin# &iffer from t(at of stu&iooperation$ a&io remotes can be (an&le& in &ifferent ,ays$ T(issection ,ill present one a-enue of approac($

T$ O= R$;'($

emote broa&casts co-er many types of e-ents$ T(e Arme& !orces a&ioSer-ice outlet in At(ens' "reece' is a prime e>ample$ Eac( year t(eoutlet recei-es re/uests for remote broa&casts from t(e sports office't(e e&ucation center' officer an& NO ,i-es clubs an& ot(er basea#encies$ 2asically' anyt(in# t(at ,oul& be of interest to t(emilitary population is ,ort( consi&erin#$ T(e station in At(ensbroa&casts from remote locations co-erin# base sportin# e-entssoftball' football an& bas.etballF' at t(e post e>c(an#e &urin#E&ucation Day tal.in# to colle#e re#istrars an& prospecti-estu&entsF' an& sometimes e-en ta.in# local ra&io pro#rams to locationssuc( as t(e recreation center an& cafeteria$ emotes not only (elp

&ra, cro,&s to (elp pass out information but are also #oo& publicrelations for your outlet$

Fi#( T


28/50

o 7(at type of facility ,ill t(e team broa&cast fromH 7illpersonnel an& e/uipment be protecte& from t(e elementsH!ootball #ames are not normally calle& &ue to inclement,eat(er$

o Don?t for#et about transportationH ou?ll nee& to transfere/uipment an& personnel to t(e remote location$

o Present t(e re/uest for co-era#e an& your e-aluation to t(e

station mana#er$ Ne-er #o into (is office ,it(out researc( tobac. up your &ecision$ A #oo& station mana#er or pro#ram&irector ,ill al,ays ta.e a critical loo. at any re/uests fora remote broa&cast$ If you ,ant to broa&cast t(e e-ent' t(en(a-e your facts in or&er$

P#$#'"*(i'6 M$$(i6!

T(e prepro&uction meetin# is ,(ere t(e ,(ole operation starts comin#to#et(er$ T(e sections belo, s(oul& be present$

o Traffic an& continuity$ T(ese fol.s are normally responsible

for preparin# t(e station pro#ram lo# an& assi#nin# spotpro&uctions$ Promotion spots nee& to be pro&uce& to a&-ertiset(e #ame$ Ne-er un&erestimate t(e nee& for publicity$ T(e(alftime perio& nee&s to be bloc.e& out as to ,(at is #oin# to(appen ,(en$ Inter-ie,s' a re-ie, of t(e first (alf action'ne,s an& sports up&ates all nee& to be sc(e&ule&$

o En#ineerin#$ T(e en#ineerin# section ma.es it possible to #ett(e remote si#nal bac. to t(e station$ %aintenance personnelare responsible for testin# an& settin# up t(e remotee/uipment an& ensurin# t(e proper po,er sources are a-ailable$

o a&io Operations$ T(e play@by@play announcer' t(e color man

an& t(e statistician all nee& to be present for t(is meetin#$To#et(er you an& t(e play@by@play team &e-ise a format for use&urin# t(e #ame$ Intros an& outros nee& to be ,ritten alon#,it( stan&ar& intro&uction' spot brea. an& closin# cues$

o Sports office$ T(is pro-i&es instant communication ,it( asports office representati-e ,(o can fill you in on /uestionsabout t(e remote broa&castin# area an& #ame &ay operations$

o Public affairs$ A representati-e from t(e public affairsoffice ,ill pro-i&e you ,it( anot(er me&ium for #ettin# t(e,or& out to t(e base population$

DI0450 24


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=a-e t(e en#ineerin# an& traffic an& continuity sections pro-i&e you,it( ,ritten status reports on t(eir efforts$ T(e c(ief ra&ioannouncer must .eep a file on all action #enerate& by t(e remotebroa&cast$ T(is pro-i&es you ,it( information for future remotes$

W


30/50

MANAGING AN AFRTS RADIO PROGRAM PACKAGE

Assi#n someone in t(e ra&io section t(e responsibility of maintainin#eac( ra&io s(ipment recei-e& an& sent for,ar&$ T(is Cob is often t(eresponsibility of t(e recor& librarian$ ou s(oul& ensure t(atmissin#' &ama#e& or &efecti-e items are i&entifie&$ T(e c(ief ra&ioannouncer s(oul& t(en notify A!TS@2 &irectly$ Notification also isre/uire& if more t(an fi-e &ays elapse after t(e e>pecte& arri-al &ate

of a s(ipment$ !or circuite& materials' t(e c(ief ra&io announcers(oul& notify t(e prece&in# outlet as ,ell as t(ose follo,in# on t(ecircuit$

Au&io materials (a-e to be separate& by pro#ram type e$#$' U' !%8'P' etc$F$ (ec. to see t(at P' U' 40@ an& !%P materials are file&in accor&ance ,it( t(e local pro#ram sc(e&ule an& SOP$

Ensure t(at out#oin# material is processe& for s(ipment$ T(e Umaterials s(oul& be in-entorie&' pac.a#e&' labele& an& s(ippe& to t(ene>t station on your circuit if nee&e&F$ T(e follo,in# proce&uresapply)

o in-entory all items to be s(ippe&'

o pac. t(e items in se/uentially numbere& bo>es'

o annotate t(e in-entory to s(o, t(e bo> number in ,(ic( eac(item ,as s(ippe& an& t(e s(ippin# &ates'

o enclose one copy of t(e in-entory in bo> number one'

o for,ar& one copy of t(e in-entory' by letter' to t(e recei-in#station' an&

o retain one copy of t(e in-entory in t(e section&epartment

files$

7(en local &estruction of ra&io materials is aut(oriGe&' in-entory t(erecor&s an& t(en &eface bot( si&es$ Turn in t(e recor&s to amilitaryDoD property &isposal officer an& obtain a turn@incertificate$ If t(is is not practical' &ispose of t(e recor&s'prepare a certificate of &estruction an& (a-e it si#ne& by arepresentati-e of t(e outlet performin# t(e &estruction an& t(e OI orstation mana#er ,(o ,itnesse& t(e &isposal$ A copy of t(e turn@incertificate or t(e certificate of &estruction' alon# ,it( a copy oft(e in-entory' ,ill be for,ar&e& to A!TS@2$ etain copies of t(ese&ocuments at t(e station for one calen&ar year$ DoD 5*30$30 APPENDI ! #o-erns t(e &estruction of recor& materials$

DI0450 2-


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7(en A!TS aut(oriGes t(e local &estruction of !% stereo tapes' t(ey,ill be &e#ausse& erase&F an& use& for ot(er purposes ,it(in t(estation$ Ot(er,ise t(e &estruction process is t(e same as forrecor&s$ 7(en A!TS@2 aut(oriGes t(e local &estruction of ot(ertypes of ra&io materials' special instructions ,ill be pro-i&e&$ Ifra&io pro#ram material is lost' &ama#e& or &estroye& &ue to causesot(er t(an normal ,ear an& tear' a report of sur-ey ,ill be prepare&$Upon appro-al' t(e fin&in#s ,ill be reporte& to A!TS@2$

CONUS STATIONS

ONUS stations are not part of t(e A!TS system an& t(erefore areaut(oriGe& to use only ne,s' entertainment an& comman& informationpro#rams pro&uce& by t(e U$S$ Army omman& Information Unit USAIUF$Pro#rams furnis(e& by t(is a#ency &o not (a-e to be returne&$ T(eyare to be &ispose& of locally -ia property &isposal or ot(ercontrolle& proce&ures$ Sol&iers a&io An& Tele-ision ST6Fpro#rammin# may be re/ueste&$ ommercial recor&s an& tapes areusually buete& for an& purc(ase& locally$

MAINTENANCE

T(e c(ief ra&io announcer must re#ularly c(ec. t(e operability ofra&io control room e/uipment$ on&uct a &aily c(ec. of t(e controlrooms$ eep a maintenance lo# for t(e announcers to annotate ,(enproblems occur$ Ensure t(is information is passe& alon# to t(esection super-isor or stu&io maintenance tec(nician in accor&ance ,it(local SOP$ eep your staff announcers informe& of e/uipment status toa-oi& une>pecte& problems &urin# t(eir air s(iftor pro&uction time$

SUPPLIES

2roa&cast supplies' suc( as cotton s,abs' raGor bla&es' tapecartries' reel@to@reel tape' special ra&io operation forms an& ot(eritems must be .ept in stoc.$ It is your responsibility as c(ief ra&ioannouncer to ensure announcers (a-e t(e tools to &o t(eir Cob$

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THE BOTTOM LINE

T(e bottom line in any successful broa&cast operation is to bet(orou#(ly .no,leeable of your ra&io operation an& t(e personnel ,(o,or. for you$ no, t(eir ,ea.nesses an& stron# points' an& use t(oseto your a&-anta#e$ Ensure t(at ,(en you assi#n an announcer apro#ram' (e (as all t(e pro#rammin# ai&s necessary to perform t(etas.$ %a.e sure Cin#les an& music propellants are up to &ate$ (ec.

t(at emer#ency fill material is a-ailable in t(e stu&io in accor&ance,it( t(e local SOP$ !ollo, local SOP in postin# alertemer#encyannouncement material in t(e stu&io$ Stu&y t(e re#ulations an& SOP$Al,ays pro-i&e ans,ers to /uestions from broa&casters$ STA ON TOP O!E6ET=IN" 7IT=IN T=E ADIO DO%AIN$

DI0450 2


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PRACTICE EERCISE

LESSON 1

PERFORM AS A CHIEF RADIO ANNOUNCER

SUBCOURSE NO& DI0450

INSTRUCTIONS:

e-ie, t(e material in t(is lesson$ Ans,er t(e /uestions belo, bycirclin# t(e T or ! ne>t to eac( /uestion$ ompare your ans,ers,it( t(e ans,er .ey on t(e ne>t pa#e$

T ! *$ T(e station?s pro#ram &irector is normally responsible tot(e station mana#er for establis(in# formats for all locals(o,s$

T ! 3$ T(e obCecti-e of t(e local music pro#ram format is to&eli-er t(e ma>imum comman& information ,it( minimumannoyance$

T ! 1$ 8ocal pro#ram music selection s(oul& be left up to t(e s(o,announcer$

T ! 4$ %ost Arme& !orces ra&io stations san&,ic( spots sin#lybet,een son#s$

T ! 5$ One reco#niGe& ,ay to criti/ue a staff announcer is bysittin# in t(e stu&io &urin# (is s(o,$

T ! ;$ One of t(e most important responsibilities t(e c(ief ra&io

announcer (as is re-ie,in# materials for broa&cast release$

T !


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T ! **$ A!TS recor&s s(oul& ne-er lea-e t(e station$

T ! *3$ 2efore committin# yourself to a remote broa&cast' you mustt(orou#(ly e-aluate t(e re/uest$

T ! *1$ 8ocal &estruction of !% stereo tapes is accomplis(e& byben&in# an& stripin# t(e reels of tape$

T ! *4$ Normally' A!TS outlets sur-ey e-ery t,o years$

T ! *5$ T(e (ief ra&io announcer s(oul& con&uct a ,ee.ly c(ec. oft(e station?s control rooms$

T ! *;$ T(e systematic approac( is t(e most often use& met(o& tosample an au&ience$

T ! *


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ANSWER KE

PRACTICE EERCISE

LESSON 1


PERFORM AS A CHIEF RADIO ANNOUNCER

*$ TUE pa#e 1F

3$ TUE pa#e 1F

1$ !A8SE pa#e 1F

4$ !A8SE pa#e 5F

5$ !A8SE pa#e ;F

;$ TUE pa#e **F


36/50

LESSON TWOESTABLISH AND MAINTAIN A BROADCAST SOP

4; Sol&ier?s %anual Tas.) 3*4@*


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ESTABLISH AND MAINTAIN A BROADCAST SOP

INTRODUCTION

To function smoot(ly an& efficiently' eac( section in a broa&cast

operation operates un&er t(e #ui&ance of stan&in# operatin# proce&ureSOPF$ T(e SOP pro-i&es information consistin# of responsibilitiesan& proce&ures use& to accomplis( t(e mission$ our section SOPs(oul& be ,ritten as an orientation tool for ne,comers an& asreference material for current staff members$ A ne,ly assi#ne&broa&caster s(oul& be able to rea& t(e section SOP an& un&erstan& t(emission an& t(e proce&ures use&$ our SOP ,ill (elp a-oi& panicsituations t(at arise from a mission re/uirin# a lon#@unuse&proce&ure$ A staff member simply loo.s it up in t(e SOP an& (e is ont(e ,ay to completin# t(e assi#ne& tas.$ A t(orou#( section SOP is a-aluable an& time@sa-in# &ocument$

STANDING OPERATING PROCEDURE

!or t(e purpose of t(is lesson ,e ,ill only be concerne& ,it( t(eprocess of outlinin# t(e steps t(at pertain to one proce&ure$ T(eprocess may t(en be repeate& to inclu&e all t(e proce&ures in youroperation' pro-i&in# you ,it( a complete SOP$

our a-enue of approac( s(oul& be to &etermine ,(ic( tas.s in yoursection are recurrent$ Select one of t(ose proce&ures to ,or. ,it($As an e>ample' t(is lesson ,ill use t(e recor& library proce&ure ofinprocessin# A!TS s(ipments$

W#i(i6! T


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o If necessary' mo&ify t(e proce&ure to ma.e it efficient an& toma.e it conform to all current policies$

NOTE) One proce&ure t(at must be a&&resse& in any broa&cast operationis or&erin# broa&cast supplies$ T(e met(o& for t(is proce&ure s(oul&be structure& accor&in# to local operatin# proce&ures of t(e stationnet,or.$ onfer ,it( t(e station?s property boo. officer for t(eproper forms an& t(eir completion$ Instructions for or&erin#

broa&cast supplies s(oul& be part of t(e broa&cast SOP$

Ti()$

To be#in your proce&ure' start ,it( t(e title' t(e current &ate an&SOP number$ T(e number can be obtaine& from t(e a&ministration officeor &eri-e& from t(e section for internal use$

EA%P8E)

INPROCESSING INCOMING AFRTS RECORD LIBRAR MATERIALS

*9 NO6 95No$ 3*@5

P"#'$

Ne>t on your list is t(e purpose section$ 7rite a para#rap(in&icatin# briefly t(e system' acti-ity or proce&ure$

EA%P8E)

PURPOS E$ E>plain t(e steps necessary to unpac.' inspect' in-entory'catalo#' file an& account for A!TS ra&io pro#rammin# materials inaccor&ance ,it( DoD e#ulation 5*30$30 ' APPENDI ! an& t(e net,or.an& local SOP?s$

S*'$

7rite a scope section in&icatin# to ,(om t(e proce&ure applies$

EA%P8E)

SCOPE$ T(e proce&ure outline& in t(is section pertains to allassi#ne& personnel$

5 DI0450


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D$=i6i(i'6 S$*(i'6

Do not o-erloo. t(e &efinitions section$ E>plain t(e terms an&acronyms t(at pertain to t(e proce&ure$

EAMPLE:

DEFINITIONS&

RL R3i' Li8#3# @"6i(BP R3i' P#i'#i( @"6i(RU R3i' U6i(RPL R3i' P#i'#i( Li8#3# @*';8i63(i'6

'= RP 36 RL40%C A;$#i*36 T' 40 36 A;$#i*36

C'"6(# C'"6('96FML FM Li8#3#FMP FM P#i'#i(TP T' i6 P'P P'")3#C C)3i*3)

W W$($#6 MB M3#*


40/50

Tt step in t(e process is to ,rite a proce&ures section'&etailin# step@by@step (o, t(e proce&ure is to be performe&$ Also'inclu&e in t(is section performance stan&ar&s an& /uality controlinformation$

EAMPLE:

a&io personnel assi#ne& to process incomin# A!TS recor&s must a&(ereto t(e follo,in# #ui&ance$

*$ 7(en incomin# ra&io materials arri-e at t(e station oroutlet' you must first unpac. t(e s(ipment$ T(en' inspectt(e material to ensure all items are present an& not&ama#e&$ ou s(oul& c(ec. t(e recor&s an& tapes a#ainst t(epac.in# list for accountability$ (ec. for &ama#e or&efects$ If any of t(e material is &ama#e& or &efecti-e'notify A!TS@2 &irectly$ T(e notification s(oul& inclu&e&isposition instructions for t(e &ama#e& material$ A!TS@2may &irect t(e material to be returne& for inspection or mayaut(oriGe local &estruction$

NOTE) Prompt notification is also re/uire& if more t(an fi-e &ays(a-e elapse& after t(e e>pecte& arri-al &ate of a s(ipment$ !orcircuite& materials' t(e outlet s(oul& notify t(e prece&in#outlet as ,ell as t(ose follo,in# on t(e circuit$ A limite&number of copies of tapes an& &iscs are normally (el& at A!TS@2as replacements for &ama#e& or lost s(ipments$ T(is small supplyis retaine& for a s(ort perio& of time an& is t(en recycle&$T(erefore' prompt notification is essential$ T(e messa#e an&mailin# a&&ress for A!TS can be foun& in DoD e#ulation 5*30$30' APPENDI !$

3$ T(e au&io materials s(oul& t(en be separate& accor&in# to

pro#ram type e$#$' U' !%8' P' etc'F$ Artisttitle car&ss(oul& also be separate&$ ou s(oul& also separate allot(er pro#rammin# material' suc( as music c(arts' bios(eets' ne,sletters' !%8 music listin#s' etc$

1$ T(e 8 materials are t(en separate& by music type orcate#ory e$#$' 7' ' P' %2' %IS' etc$F$ 8 recor& co-ersare t(en labele& on bot( si&es in bot( t(e left an& ri#(t@(an& upper corners ,it( t(e proper classification an&number$

. DI0450


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EAMPLE:

P%2450-/. P%2450-/.

To furt(er assist announcers ,it( selectin# music' popularmusic co-ers ,ill be color co&e& ,it( a one inc( centere&mar. alon# bot( outsi&e ees of t(e recor& co-ers$

O8O ODES)

o e&$ Albums ,it( -arious artists$

o ello,$ Albums featurin# -arious artists ,it((its from t(e past$

T(e !%8 tapes are t(en file& c(ronolo#ically in t(e pro#rambins locate& in t(e recor& library$ T(e artisttitle car&sare t(en file& alp(abetically$ T(e !% music listin#s areattac(e& in c(ronolo#ical or&er to t(e clipboar& in t(e

library i&entifie& for t(at purpose$

4$ a&io specials are sometimes ma&e a-ailable by A!TS@2$T(e type an& timeliness of t(e material ,ill &etermine,(et(er t(e s(ipment is pro-i&e& on &isc or tape an& ,(ic(outlet ,ill recei-e it$ Instructions for use an&&isposition ,ill appear on t(e pac.in# lists$

5$ A super-isor?s e-aluation #ui&e is pro-i&e& in Anne> A$

Fi)$

If files are in-ol-e& in t(e proce&ure' ,rite a !I8ES sectionin&icatin# t(e location of t(e files an& e>plainin# ,(at files are tobe establis(e& an& maintaine&$

E3;)$:

FILES&

T(e A!TS artisttitle car& files are locate& in t(e recor& library$T(e c(ief ra&io announcer is responsible for ensurin# t(e files are upto &ate an& in or&er$

DI0450


42/50

R$=$#$6*$ S$*(i'6

If applicable' ,rite a references section' listin# all of t(epublications t(at #o-ern' #ui&e or pertain to t(e proce&ure$

EAMPLE:

REFERENCES &

DOD E"U8ATION 5*30$30 ' APPENDI ! STP 4;@4; *314SO8DIE?S %ANUA8 AND TAINE?S "UIDE !O 2OADASTBOUNA8IST' AU"UST *9++$

A66$$

If e>amples of complete& proce&ures are nee&e&' prepare an anne>essection$ Inclu&e in t(is section sample forms' recor&s' an& formatst(at illustrate t(e proce&ure$ Alp(abetically label eac( anne> e$#$'Anne> A' 2' etc$F$

EAMPLE:

ANNE A

"ui&e for e-aluatin# t(e inprocessin# proce&ure of A!TS ra&io pro#rams(ipments$

(ec.list)

@@@@@@@@*$ Unpac.s incomin# ra&io s(ipment$

@@@@@@@@3$ Inspects ra&io materials a#ainst t(e pac.in# list for

accountability an& for &ama#e$

@@@@@@@@1$ Directly notifies A!TS@2 if any of t(e s(ipment is

lost' &ama#e& or contains &efects$

@@@@@@@@4$ Notifies prece&in# station an& ne>t station on t(e

circuit$

@@@@@@@@5$ Separates an& labels pro#ram materials in accor&ance ,it(

SOP$

@@@@@@@@;$ !iles 8 recor&s IA7 SOP$

@@@@@@@@


43/50

@@@@@@@@*0$ Places ra&io materials in t(e appropriate location prior

to airin#' IA7 SOP$

@@@@@@@@**$ Processes out#oin# ra&io materials to t(e ne>t station on

t(e circuit' if re/ueste&$

@@@@@@@@*3$ Destroys P materials IA7 A!TS@2 DP@* an& files

&estruction &ocuments$

@@@@@@@@*1$ 7(en aut(oriGe&' locally &estroys recor&s an& files


@@@@@@@@*4$ 7(en aut(oriGe& by A!TS@2 &e#ausses !% tapes to be use&

for ot(er purposes ,it(in t(e station$ If notaut(oriGe&' &estroys !% tapes an& files &estruction&ocuments$

@@@@@@@@*5$ Pro-i&es A!TS@2 a copy of &estruction &ocuments for

items L*3' L*1' L*4$

No, t(at all of t(e steps in t(e proce&ure are complete& it?s time toput to#et(er t(e &raft$ An e>ample of t(e proce&ure starts on t(ene>t pa#e$

DI0450 40


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THE PROCEDURE DRAFT

INPROCESSING INCOMING AFRTSRECORD LIBRAR MATERIALS

*9 NO6 95No$ 3*@5

PURPOSE& E>plain t(e steps necessary to unpac.' inspect' in-entory'catalo#' file an& account for A!TS ra&io pro#rammin# materials$

SCOPE & T(e proce&ure outline& in t(is section pertain to all assi#ne&personnel$

DEFINITIONS&

RL R3i' Li8#3# @"6i(BP R3i' P#i'#i( @"6i(

RU R3i' U6i(RPL R3i' P#i'#i( Li8#3# @*';8i63(i'6

'= RP 36 RL40%C A;$#i*36 T' 40 36 A;$#i*36

C'"6(# C'"6('96FML FM Li8#3#FMP FM P#i'#i(TP T' i6 P'P P'")3#C C)3i*3) W W$($#6 MB M3#*


45/50

T(e super-isor is responsible for ensurin# t(at all steps in t(einprocessin# proce&ure are carrie& out correctly in accor&ance,it( station stan&in# operatin# proce&ure an& DoD e#ulation5*30$30 ' APPENDI !$$

a&io personnel assi#ne& to inprocess incomin# A!TS recor&s musta&(ere to t(e follo,in# #ui&ance$

*$ 7(en incomin# ra&io materials arri-e at t(e station or

outlet' you must first unpac. t(e s(ipment$ T(en inspectt(e material to ensure all items are present an& not&ama#e&$ ou s(oul& c(ec. t(e recor&s an& tapes a#ainst t(epac.in# list for accountability$ T(en c(ec. for &ama#e or&efects$ If any of t(e material is &ama#e& or &efecti-enotify A!TS@2 &irectly$ T(e notification s(oul& inclu&e&isposition instructions for t(e &ama#e& material$ A!TS@2may &irect t(e material to be returne& for inspection or mayaut(oriGe& local &estruction$

NOTE) Prompt notification is also re/uire& if more t(an fi-e &ays(a-e elapse& after t(e e>pecte& arri-al &ate of a s(ipment$ !orcircuite& materials' t(e outlet s(oul& notify t(e prece&in#

outlet as ,ell as t(ose follo,in# on t(e circuit$ A limite&number of copies of tapes an& &iscs are normally (el& at A!TS@2as replacements for &ama#e& or lost s(ipments$ T(is small supplyis retaine& for a s(ort perio& of time an& is t(en recycle&$T(erefore' prompt notification is essential$

3$ Separate au&io materials accor&in# to pro#ram type e$#$'U' !%8' P' etc'F$ Artisttitle car&s s(oul& also beseparate&$ ou s(oul& also separate all ot(er pro#rammin#material' suc( as music c(arts' bio s(eets' ne,s letters'!%8 music listin#s' etc$

1$ Separate 8 materials by music type or cate#ory e$#$' 7' '

P' %2' %IS' etc$F$ 8 recor& co-ers are t(en labele& onbot( si&es in bot( t(e left an& ri#(t (an& upper corners,it( t(e proper classification an& number$

EAMPLE:

P%2450-/. P%2450-/.

DI0450 42


46/50

To furt(er assist announcers ,it( selectin# music' popularmusic co-ers ,ill be color co&e& ,it( a one inc( centere&mar. alon# bot( outsi&e ees of t(e recor& co-ers$

O8O ODES)

o e&$ Albums ,it( -arious artists$

o ello,$ Albums featurin# -arious artists ,it(

(its from t(e past$

T(e !%8 tapes are t(en file& c(ronolo#ically in t(e pro#rambins locate& in t(e recor& library$ T(e artisttitle car&sare t(en file& alp(abetically$ T(e !% music listin#s areattac(e& in c(ronolo#ical or&er to t(e clipboar& in t(elibrary i&entifie& for t(at purpose$

4$ a&io specials are sometimes ma&e a-ailable by A!TS@2$T(e type an& timeliness of t(e material ,ill &etermine,(et(er t(e s(ipment is pro-i&e& on &isc or tape an& ,(ic(outlet ,ill recei-e it$ Instructions for use an&

&isposition ,ill appear on t(e pac.in# lists$

5$ A super-isor?s e-aluation #ui&e is pro-i&e& in Anne> A$

Fi)$

T(e A!TS artisttitle car& files are locate& in t(e recor& library$T(e c(ief ra&io announcer is responsible for ensurin# t(e files are upto &ate an& in or&er$

REFERENCES&

DOD E"U8ATION 5*30$30 ' APPENDI ! STP 4;@4; *314SO8DIE?S %ANUA8 AND TAINE?S "UIDE !O 2OADASTBOUNA8IST' AU"UST *9++$

4 DI0450


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ANNE A

"ui&e for e-aluatin# t(e inprocessin# proce&ure of A!TS ra&io pro#rams(ipments$

(ec.list)

@@@@@@@@*$ Unpac.s incomin# ra&io s(ipment$

@@@@@@@@3$ Inspects ra&io materials a#ainst t(e pac.in# list for

accountability an& for &ama#e$

@@@@@@@@1$ Directly notifies A!TS@2 if any of t(e s(ipment is

lost' &ama#e& or contains &efects$

@@@@@@@@4$ Notifies prece&in# station an& ne>t station on t(e

circuit$

@@@@@@@@5$ Separates an& labels pro#ram materials in accor&ance ,it(

SOP$

@@@@@@@@;$ !iles 8 recor&s IA7 SOP$

@@@@@@@@t station on

t(e circuit' if re/ueste&$

@@@@@@@@*3$ Destroys P materials IA7 DoD e#ulation 5*30$30 '

APPENDI ! an& files &estruction &ocuments$

@@@@@@@@*1$ 7(en aut(oriGe&' locally &estroys recor&s an& files


@@@@@@@@*4$ 7(en aut(oriGe& by A!TS@2 &e#ausses !% tapes to be use&

for ot(er purposes ,it(in t(e station$ If not

aut(oriGe&' &estroys !% tapes an& files &estruction&ocuments$

@@@@@@@@*5$ Pro-i&es A!TS@2 a copy of &estruction &ocuments for

items L*3' L*1' L*4$

DI0450 44


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A#'73)

If re/uire&' submit t(e section &raft proce&ure for appro-al' IA7local SOP$ %a.e corrections as necessary an& prepare t(e finalproce&ure$ Inclu&e t(e si#nature bloc. of t(e person ,(o aut(oriGe&t(e proce&ure you' your super-isor' net,or. comman&er' stationmana#er' etc$F$ Determine t(e number of copies nee&e& an& (a-e t(eproce&ure repro&uce&$ Distribute t(e necessary copies to sectionpersonnel an& file t(e proce&ure in t(e section files$ Pro-i&e one

copy to your super-isor$

45 DI0450


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PRACTICE EERCISE

LESSON 2



INSTRUCTIONS:

e-ie, t(e material in t(is lesson$ Ans,er t(e /uestions belo, bycirclin# t(e T or ! ne>t to eac( /uestion$ ompare your ans,ers,it( t(e ans,er .ey on t(e ne>t pa#e$

T ! *$ T(e SOP pro-i&es information consistin# of responsibilitiesan& t(e proce&ures use& to accomplis( t(e mission$

T ! 3$ T(e Scope section of t(e proce&ure outlines t(e &uties oft(e section super-isor$

T ! 1$ Instructions for or&erin# broa&cast supplies s(oul& be partof t(e station SOP$

T ! 4$ T(e proce&ure section s(oul& be ,ritten &etailin# step bystep (o, t(e SOP is assemble&$

T ! 5$ If re/uire&' submit t(e section &raft proce&ure forappro-al in accor&ance ,it( local SOP$

4. DI0450


50/50

ANSWER KE

PRACTICE EERCISE

LESSON 2



*$ TUE pa#e 14F

3$ !A8SE pa#e 15F

1$ TUE pa#e 15F

4$ !A8SE pa#e 1

Documents

AIPD Subcourse DI0450 Edition 9: Perform as Chief Radio Announcer Establish and Maintain a Broadcast SOP