AISB Coaches Handbook 2014 2015

2014-2015 [COACHES AND ADVISORS HANDBOOK]

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AMERICAN INTERNATIONAL SCHOOL OF

BUCHAREST

COACHES AND ADVISORS HANDBOOK

2014 – 2015

Policies, procedures and practical information for

coaches and advisor


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TABLE OF CONTENTS

1. INTRODUCTION

2. ORGANIZATION OF THE ATHLETIC DEPARTMENT

3. COACHING EXPECTATIONS, PERFORMANCE AND RESPONSIBILITIES

4. AISB STATEMENT ON COMMITMENT TO EXCELLENCE

5. AISB STATEMENT ON SPORTSMANSHIP

6. CEESA STATEMENT FOR COACHES/ADVISORS

7. TERMS OF EMPLOYMENT

8. COACHES AREA OF RESPONSIBILITIES

9. ATHLETIC/ACTIVITES DIRECTORS JOB DESCRIPTION

10. HEAD COACH/ADVISOR JOB DESCRIPTION

11. ASSISTANT COACH/ADVISOR JOB DESCRIPTION

12. TRIP CHAPERONE JOB DESCRIPTION

13. ATHLETIC ASSISTANTS JOB DESCRIPTION

14. GYM ASSISTANT JOB DESCRIPTION

15. INFORMATION FOR COACHES AND ADVISORS

� CEESA HANDBOOK

� CEESA INVITATIONS & DEADLINES

� AISB COACHES/ADVISORS LISTS

� AISB COACHES/ADVISORS STIPENDS

� AISB WEEKLY TIMETABLE

� STUDENT & PARENT HANDBOOK

� STUDENT ELIGIBILITY

� DEPARTMENTAL PAPERWORK

� PRACTICE PLANS

� PURCHASING AND REIMBURSEMENT

� EQUIPMENT

� UNIFORMS

� COACHING APPAREL

16. MOR INFORMATION FOR COACHES AND ADVISORS

� AISB PRACTICE ATTENDANCE POLICY

� TEAM SELECTION PROCESS

� TEAM EXPECTATIONS AND GOALS

� TEAM AWARDS & SPECIAL CEESA AWARDS

� DEPARTMENTAL AWARDS – LEARNER PROFILE AWARDS

17. COMMUNICATION WITH PARENTS

18. EMERGENCY PROCEDURES


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INTRODUCTION AND PHILOSOPHY

In accordance to the AISB mission statement of engage, prepare, inspire. It is our intent as the

school’s Athletic & Activity department to provide our students with academic, activity and athletic

opportunities, and to maintain a program that is sound in purpose and will further each student’s

educational maturity. The AISB Athletics and Activities department will engage students in their

participation, prepare them to compete and perform at their highest level and inspire them to be

responsible citizens, sportsmen and sportswomen. A student who elects to participate in Athletics

and Activities Program is voluntarily making a choice of self-discipline and self-responsibility.

These are the reasons we stress good training habits and preparation for athletic and activity events.

Attaining this goal should be a cooperative effort by all involved. Research shows that the lessons

learned from participation in athletics and activities greatly contribute to the student’s ability to be

successful while in school and after graduation. It is the goal to assist in the building of positive

characteristics which enable students to conquer adversity, lead by example, and see the benefits

of hard work and sacrifice toward an achieved goal.

A successful athlete/activity participant supports and promotes the AISB MS/HS Competitive

philosophy which recognizes the following attributes:

� Our MS program is one of INCLUSION!

� Our HS program is one of selection when necessary

� Practicing with the spirit of playing an important competition

� Hosting visiting athletes (see Vampire Host Program)

� Demonstrating sportsmanship, self discipline, and dedication are the core values for all

team members

� Showing positive participation and team spirit

� Competing in a way such that playing well is more important the winning

The MS/HS Competitive Athletics and Activities program is one of inclusion, where all students

have the opportunities to:

� Sign up/commit and complete a full season of any JV or Varsity sport or activity

� Make a genuine commitment to the sport and team, activity for the full season,

attending all practices

� Gain selection for a CEESA tournament or travel team and compete in representative

games/meets/events against local schools and other international schools

Core Values of the AISB Athletic and Activity Program

� Academic achievement

� Character development

� Sportsmanship

� Disciplined work ethic

� Responsibility

� Perseverance

� Personal integrity

� Commitment to team

� Teamwork

� Leadership

� Winning programs

� Development of athletic skills

� Open communication

� Tolerance

� Altruism

� Conflict resolution

� Healthy Lifestyle and choices

� School Spirit


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ORGANIZATION OF ATHLETIC AND ACTIVITY DEPARTMENT

Director

MS Principal HS Principal

Athletic/Activities Director

Athletics Assistant Gym Assistant

Coaches and Advisors

The following is a list of activities, athletic teams, clubs and drama events that are on offer by the

Athletic and Activity Department for MS/HS students.

ATHLETICS

Basketball

Soccer

Softball

Swimming

Tae Kwon Do

Tennis

Volleyball

ACTIVITIES

Band

Band groups

Choir

Choir groups

Knowledge Bowl

Math

Model United Nations

Robotics

Speech and Debate

HOSIC

CLUBS

Chess

Film Club

Photography Club

DRAMA

HS Drama Production

MS Drama Production

Film Festival

ISTA Festivals

Set Design


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ADMINISTRATIVE ORGANIZATION

Chain of Command:

Director

The director is responsible to administer AISB according to adopted policies of the Board of

Governors. It is his/her duty to establish a definite school athletic policy and to have an

understanding of that policy. The director shall represent the school as its chief executive officer

and its foremost professional educator in its dealing with other schools, associations and social

institutions

MS/HS Principal

The principal is the official representative of the school and is directly responsible for the general

attitude of the student body and the conduct of the athletic affairs by the athletic administrator and

the coach.

Athletic/Activity Director

The athletic/activity director is directly responsible to the MS/HS principal. The primary

responsibility of the athletic/activity director is the administration and supervision of the

interscholastic program at AISB. The athletic/activity duties will be those described in the AD/AC

job description and any others as designated by the MS/HS principal. The athletic/activity director

will provide the leadership necessary for the day to day operation of the athletic department

Athletic/Activity Assistant

The athletic/activity assistant will take on the role given by the athletic/activity director and will be

assigned duties by the athletic/activity director or head coach. Duties could include procurement of

visas, flight tickets and insurance. Help in coordinating events at school such as tournaments, food,

and housing.

Gym Assistant

The gym assistant will take on the role given by the athletic/activity director and will be assigned

duties by the athletic/activity director or head coach. Duties could include set up and take down,

and collection of equipment, collection and counting uniforms, and monitoring facilities during

practice times and tournaments.

Head Coach

All head coaches shall be responsible to the athletic/activity director for the total operation of their

respective athletic and activity team/group. Head coaches shall act as official representatives of

AISB as they carry out their responsibilities. Head coaches will be responsible for the normal duties

required of school competition, those duties described in the coach’s job description and/or any

duties delegated by the athletic/activity director.

Assistant Coach

This person will take on the role of assistant and will be assigned duties by the Head Coach in

helping run the overall aspects of the sport team or activity group. Assistant coaches will be

responsible for the normal duties required of school competition, those duties described in the

coach’s job description and/or any duties delegated by the athletic/activity director.

Trip Chaperone

The chaperone position is when the athletic/activities department does not have an assistant coach

or advisor for the team or group and two people are required to go with the group. The chaperone

will take on an advisory role and will help the Head Coach/Advisor with the duties during the trip.


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The Trip Chaperone is not a stipend position, but the school will provide for flight, hotel and per

diem.

Voluntary Coach

This person will take on the role given to them by the athletic/activity director or by head coach in

case of being assigned as an assistant coach. This position is not stipend.

COACHES AND ADVISORS ROLES AND EXPECTATIONS

The roles and expectations below are keys to being a successful coach/advisor at AISB, however,

this list is not a complete list; please see specific roles and expectations in respective job

descriptions.

� Build and maintain an ethical relationship, a harmonious working atmosphere, and

cooperative spirit with coaches, administration, students, parents and staff.

� Provide a safe practice or competition environment and ensure facilities and equipment are

safe and properly secured.

� Know, document, post and implement school policies. Keep thorough records in regards

to practice attendance, player development and game plans.

� Evaluate athletes/participants for injury and respond with approved first aid or emergency

techniques.

� Professionally communicate proper and accurate information to the community, parents

and students.

� To develop a sound instructional program in the skills and strategy of the respective sport

or activity for which responsibility is assumed and to ensure that this instructional program

is shared and developed with other coaches/advisors in the same sport or activity.

� To take direct responsibility for the management of all practices and competitions,

including the physical set up and take-down of equipment leaving the site in such condition

that it is ready for the next scheduled activity.

� To take direct responsibility for the management of all respective players paperwork in

regards to medical forms, parental consent forms and other essential information needed

by the Athletic and Activities office.

� To supervise the conduct of one’s own team members and that of the members of other

AISB teams, during the whole period of any competition: all home competitions from the

arrival of the visiting team until their departure and for away competitions, from departure

from the school until return.

� To be aware and concerned about team members’ academic progress and any other matter

that might affect their athletic performance and general well being.

� To seek to develop, in team members, attitudes which foster respect for opponents, respect

for referees and their decisions, and mutual respect for one another.


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� Teach and abide by the rules of the game or activity in which you are coaching or advising.

� Organize to properly teach rules, techniques, and strategies. Perform during situations

while utilizing schedules, time, equipment, personnel, and facilities wisely.

� To encourage, recruit eligible students for your teams or activities.

� To be aware of the guidelines of CEESA, and the policies of the school’s

Athletic/Activities department through the review of each respective handbook. These

policies are set forth in the Athletic Handbook and the Secondary School handbook and

work to implement them with their respective teams.

� To bring infractions of these policies to the immediate attention of the Athletics and

Activities Director and other important school officials.

� To take care of all equipment and materials issued by the athletic department, and to

return the equipment and materials at the end of the season in as good a condition as

possible.

AISB STATEMENT ON COMMITMENT TO EXCELLENCE

When a student participates on an AISB athletic or activity team he/she is a representative of our

school. With that come certain commitments to excellence, for example, sportsmanship, academic

standing, trust, respect, leadership, and team spirit. By being accepted on teams, students are

making a commitment to excellence in the above areas. This commitment extends to their

teammates, their coach, and the school throughout the season. The Athletic & Activity Department

recognizes that each student should have the opportunity for a broad range of experiences in the

area of academics, activities and athletics, and to this end, will attempt to schedule events in a

manner to minimize conflicts. Students and parents have a responsibility to do everything they can

to avoid conflicts. This would include being cautious about belonging to too many activities with

which conflicts may occur. It also means notifying the respective staff involved when a conflict

does arise. When a conflict arises, advisors/coaches and student will work out a solution so that a

student does not feel pressure. Once the decision is final and the student has followed that decision

there will be no penalty. If the student cannot fulfill the obligation to the team or activity they will

be withdrawn. Students are expected to remain committed to their respective team or activity for

the entire season or duration of the team/activity. Dropping out or quitting a sport or activity is a

serious matter. As a courtesy, students who quit must do so in writing to the respective teams coach

or activity sponsor after making a thoughtful decision. Students will not be eligible to compete or

participate in other sports and activities during the remainder of the season and may lose privileges

of participating in future teams and activities. A student who quits must still meet the financial

obligations of equipment, uniforms or travel when notified by the Athletic Director. On occasion a

student may find it necessary to drop from a team for good reason. If this is the case, the following

procedure should happen:

� Consult with the head coach/advisor

� Head coach/advisor reports the situation to the Athletic Director

� Immediately return all school issued equipment and uniforms.

Any injuries, sickness, excused absences or travel restrictions must be reported to the teams coach

or activity sponsor immediately. In the case of injury coaches should be prepared to help find proper

medical care. Emergency numbers should be carried by all coaches and sponsors, medical supplies

are available in the athletics & activities office.


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AISB STATEMENT ON SPORTSMANSHIP AND FAIR PLAY

The ideals of good sportsmanship, fair play, ethical behavior and integrity are evident in our culture,

and are expected from students’ everyday here at AISB as evident by the Community Agreement.

These values should apply equally to all AISB Sports teams and activities. The concept of

sportsmanship must be taught, expected, and reinforced in the activities and competitive athletics.

Sportsmanship is not an accident. It takes hard work, a great deal of courage, and much dedication

to demonstrate the ideas of sportsmanship and ethical behavior. The following is a list of

appropriate behavior expected from all AISB coaches and athletes/activity participants.

� Be courteous to all. This can be illustrated by respectfully addressing officials and by

accepting an extra responsibility when acting as a host

� Know the rules and abide by and respecting the official’s decisions. This can be

accomplished by understanding the rules and utilizing appropriate avenues for

questioning calls.

� Win with character and lose with dignity. Openly congratulate coaches and players of

opposing teams following the game and acknowledge good performances.

� Display appreciation for good performances regardless of the team. Encourage the

same kind of camaraderie that is found among participants in individual sports.

� Exercise self-control and reflect positively upon yourself, family, teammates, and

school.

� Eliminate vulgar/profane language

Together, we need to work hard to continually develop high levels of sportsmanship and ethical

behavior in our student athletes and participants.

CEESA STATEMENT FOR COACHES AND ADVISORS

The statements below are listed in the CEESA Handbook and are expected of all AISB coaches

and Advisors.

Coaches/Advisors should consider themselves primarily as teachers and role models. Their chief

objective is to encourage a generation of young men and women that health, exercise, participation

and enjoyment of sport/activity is an integral part of daily life. These expectations below are

detailed in the CEESA Handbook and are expectations that member schools and coaches adhere to

during tournaments and events.

1) Coach/Advisor should first consider their role as a teacher. Their chief objective is to encourage

and support the healthy development (physically, mentally, and socially) of each student; the

winning of the game is secondary. Unless a coach/advisor makes a worthwhile contribution to

the total education process, coaches/advisors are not fulfilling their obligations.

2) Coach/Advisor should remember that first impressions are lasting and that a good example

speaks louder than words. Coaches/advisors should model for and encourage their students

through their own personal appearance and attitude.

3) Coach/Advisor should always be prompt in meeting assignments at practice sessions, games

and at meetings. They should expect and demand the same from their student participants.


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4) Coach/Advisor should be diligent in attention to the routine details of the position. (For

example, filing all reports when due, keeping all necessary records and following up promptly

on all requests made.)

5) Coach/Advisor should accept, as part of their responsibilities, counseling with the students

under their discretion. The coach/advisor and student relationship is unique among members

of the school faculty. Because of this, the coach/advisor should be prepared to listen to students

concerns and discuss the issues/problems facing students today.

6) Coach/Advisor should set an example for respect of the rules and order. The coach/advisor

should become the kind of person who accepts the decisions of the officials without any

display, either by word or act, as to disagreement with those decisions. The coach/advisor

should develop the attitude that the official is in charge of the rules and should be respected,

regardless of whether they agree with their decision. It would be considered good practice for

a coach/advisor (or team captain) to get the attention of an official and ask for an interpretation

of the ruling, but considered bad practice to confront or argue with an official.

7) Coach/Advisor should teach their student participants to show this same attitude toward the

officials and make it completely clear to them that questioning or disputing decisions of an

official will never be tolerated. When any such action is displayed by a player, coaches should

take action immediately to let that particular participant, and all other members of the squad,

know that this kind of behavior will not be accepted

8) Coach/Advisor will respect the rights and feelings of opposing coaches and will never use any

tactics that take unfair advantage of them. Coaches/advisors will be friendly and courteous at

all times and never argue with the opponent before other student participants or spectators.

9) Coaches/Sponsors should instill in their student participants the attitude that they must be good

citizens both on and off the field, during the game and afterwards; in school and out.

10) Coach/Advisor should teach student participants that their attitude toward the opposing

participants must be one of respect and friendship. For example, any display of fighting against

an opponent should result in immediate removal from the game of the athletes guilty of such

action.

11) Coach/Advisor should always use language that demonstrates that the coach/advisor is a

teacher. Vulgarity and profanity have no place on the field, in the gym or in the dressing room.

Coaches/advisors should, likewise, never tolerate such language by student participants at any

time.

12) Coach/Advisor should refrain from the use of all tobacco products while in the presence of

their team. It is further expected that no coach will allow any student participant to use tobacco

while taking part in any CEESA activity, whether at practice or at a game.

13) Coaches/Sponsors should not- under any circumstance- drink alcohol in the presence of or

with students and should be responsible at all times to ensure their ability to carry out all of the

responsibilities of an official CEESA event sponsor. Coaches/Advisors should remember that

they are on duty for the entire time of the event and could be called on at any time (24 hours a

day) for emergencies or incidents involving their students.


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14) Coach/Advisor should teach the student participant that participation in school athletics and

activities is a privilege extended to those who meet the standards of eligibility established by

CEESA and their own school. Coaches/advisors should make it completely clear that no student

has the right to participate, nor that the school owes anything for such participation.

15) Coach/Advisor should encourage their squad members, by example, to accept responsibility

for their own behavior, conduct and performance in training and competition. This refers both

in relation to their own players and to the opposition and that their attitudes transcend

sporting/activity competitions and should be seen as an integral part of everyday life. The

relationship between coach/advisor and student participant relies heavily on mutual trust and

respect.

16) Coach/Advisor should make sure the activity being undertaken should be suitable for the age,

aptitude and ability of the participant.

17) Coach/Advisor and Event Director phone numbers will be made available to all participants

of CEESA sponsored events.

18) Coach/Advisor who accept all of these responsibilities, and requires the same acceptance and

adherence from their student participants, will never teach or allow any student under their

discretion to use any tactics that attempt to circumvent the spirit as well as the letter of the

rules.

19) Coach/Advisor must deal with personal information about their team members with

confidentiality and discretion. Confidentiality does not preclude the disclosure of information

to persons who can be judged to have “the right to know”, relating to the student participant.

20) Coach/Advisor must be at the event site with their students from the beginning of the event

until its completion. (Unless the tournament director has approved the departure of student(s)

and/or sponsors)

21) Coach/Advisor should refrain from public criticism of fellow coaches, officials and event

sponsors. Differences of opinion should be dealt with on a personal basis and more serious

disputes should be dealt with by athletic directors/activity coordinators.

22) Coach/Advisor must treat officials and opponents with due respect both in victory and defeat

and encourage their squad members to act in a similar manner.

23) Coach/Advisor must call the host family homes at least one evening on a two day event and

twice on a three day event. The purpose of this phone call is to ensure student safety and health.

(March 2010)

Tournament/Event Directors are in charge of CEESA sponsored tournaments. They have the

authority to discipline coaches, as well as students, and will report all discipline infractions to the

ranking administrator at the host CEESA School and to the CEESA Sports and Activities Executive

Committee within 72 hours. Coach’s discipline, if needed, will be decided at the earliest available

date by the CEESA Discipline committee. The ranking administrator at the host school of the

CEESA sponsored event will be the final arbitrator in any dispute among coaches.


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In doing the aforementioned things coaches and advisors are making a real contribution to the total

education of their student participants and helping to instill in them proper attitudes towards fair

competition and a healthy lifestyle.

TERMS OF EMPLOYMENT

All Athletic and Activities positions are for the duration of the season or as outlined by the

Athletic/Activity Director, and is stipulated in the extra-curricular contract given at the beginning

of the academic year or sporting/activity season. Payment will be based on the salaries and stipends

budget of the school year 2014-2015. Coaches and advisors will be given their respective contract

at the beginning of the school year and must return a signed copy of contract to the

Athletic/Activities Director at the first coaches meeting in August to be allowed to commence with

their respective sport team or activity.

COACHES AND ADVISORS RECRUITMENT, RETENTION, EVALUATION

AISB coaches and advisors are typically recruited from one of the three following sources:

� Teaching Faculty and Staff

� Local AISB Community (Parents, Alumni)

� Local Coaches (typically referred by AISB Faculty)

All Athletics and Activities Department coaching and advising positions are posted and offered to

all returning AISB faculty and staff, as well as incoming new faculty members for the upcoming

school year. This posting generally happens in April. All positions are made available and those

wishing to continue coaching in their current coaching and advising role must re-apply. Those

interested are encouraged to fill out a short application form and when necessary all prospective

coaches and advisors go through an informal interview before being hired to coach or advise.

Retention of coaches and advisors will be based on an evaluation process with the Athletic/Activity

Director at the conclusion of the season of respective sport or activity. This evaluation can be done

by an informal evaluation by the Athletics/Activities Director. This is also done regularly through

the presence of the Athletics/Activities Director at practices, meetings, games and events.

COACHES AREA OF RESPONSIBILITY

The following outlines major areas of responsibilities for all AISB coaches and advisors. These

serve as a general job description and criteria to measure coaching accomplishments and

evaluation. All AISB coaches should adhere to the following: Have a good rapport with all involved

in the program, show a high level of cooperation, show and develop leadership, discipline, seek

improvement and use proper coaching techniques and strategies.

To AISB

A coach shall show maximal effort and loyalty to AISB at all times. He/she must constantly strive

for excellence in all areas of school. To be effective, a coach/advisor must be respected. In this

regard, good personal habits are important; but most important are the examples set by the coach.

Being respected is much more important than being well liked. Treat the faculty, players, with the

same respect that you would like. Private, firm, fair and constant discipline must be maintained.

The work of the coach must be consistent with the educational program of the school. The coach

should demonstrate mastery of the principles of education and continuing attempts to improve in

teaching and coaching methods and techniques. The coach should give support to all endorsed


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activities of the school and at every opportunity the coach should urge the students to be polite,

courteous, and fair to all participants. A coach/advisor is expected to cooperate with all faculty and

staff members. If the coach cooperates with the teachers of academic subjects, that respect for the

athletic/activities program, coaching staff and the values of the program will be significantly

enhanced.

To Athletic/Activity Director

A coach shall be a vocal supporter of the AISB Athletic and Activity program and the policies and

procedures outlined by the Athletic/Activity Director. Coaches are to explain to the students and

the parents all important information that is related to the overall program and to their respective

sport team or activity. Submit rosters with all relevant information completed and submitted on

stated deadlines. Make sure all communication to students and parents are submitted to the Athletic

Office. Be sure to keep written practice plans using pre arranged software. Complete the following

at the conclusion of the season; inventory, budget and purchasing, awards, and end of season

results.

To the players on the team

The main reason for having an athletic team or activities within school is to help provide

opportunities for young men and women to develop their respective capabilities to their fullest

extent. Development of positive attitudes is an important means to accomplishing this aim. AISB

coaches must promote and teach ethical, aggressive fair play, while stressing good sportsmanship

at all times. The coach must be the leader and set the example. The coach should be fair and

unprejudiced with players and sensitive to individual differences, needs, interests, temperaments,

aptitudes and tolerances. Players have a right to expect coaches to possess current knowledge and

skill to instruct players competently and to assess their progress. In addition, coaches should be

able to use strategies and conditioning methods appropriate for the level of competition and

maturity of players. The coach’s primary responsibility is to ensure maximum growth of each squad

member. In this regard, the safety and welfare of players should always be of the upmost concern

in the coaches/advisors mind.

To the physical plant of school

Each coach is responsible keeping practice, game and locker areas clean, locked and in order.

Storing equipment and using equipment properly. Taking pride in the equipment and facilities and

instilling that pride into the students.

All AISB Coaches/advisors need to be aware of the other special areas of their area of

responsibility. All AISB coaches must ensure that following are adhere to at every practice, game

and tournament.

Properly teach

All AISB athletes shall be taught by AISB coaches/advisors the appropriate skills and be taught in

educational progression (simple to complex, known to unknown, synthesize individual skills to

develop more complex capabilities) Athletes and participants shall be praised for hard work, partial

or full mastery and improvements.

Properly supervise

All AISB coaches/advisors must be physically present during all activity related to practice and

competition. Coaches must specify locker room, and team expectations and stay in the general area

until all athletes have departed. The more hazardous the activity is, the greater the coaches

responsibility for supervision. Young athletes require special attention with the respect to:

execution of a dangerous skill, physical contact, and maturity differences for practice or scrimmage.


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Properly adhere to school policy

All AISB coaches must know school policy in every situation. If there is no department or school

policy, please contact the next senior administrator.

ATHLETIC/ACTIVITY DIRECTORS JOB DESCRIPTION

Staff and manage the coaching/advising positions for the program.

Coordinate student sign up for athletics and activities program

Monitor student eligibility for student participation

Promote and be an advocate of the Athletics and Activities program in the AISB community.

Manage the travel arrangements for teams and groups travelling for tournaments and activities

Organize local tournaments, including the coordination of housing for visiting students

Manage the Athletics and Activities budget

Coordinate pep rallies, and awards evenings throughout the academic year.

Assumes the responsibility of the supervision of home athletic and activity events

Coordinates publicity throughout the MS/HS

Keep the school administration informed of all developments within the Athletics and Activities

program.

Produce and update all publications pertaining to the Athletics and Activities program.

Advise and monitor all coaches/advisors who supervise programs with the Athletics/Activities

program.

The Athletic/Activity Director will be responsible for the following:

� Represent AISB at CEESA Athletic and Activities meetings

To all coaches/advisors in the AISB program

� Supervising and evaluating all coaches and advisors

� Serve as a resource on school, and CEESA policy

� Determine who will be a coach/advisor

� Make available all appropriate documentation.


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HEAD COACH/ADVISOR JOB DESCRIPTION

All AISB coaches will possess the following: a valid teaching certificate, or relevant degree,

possess a sound knowledge of their sport or activity. They will report directly to the

Athletic/Activity Director and they will supervise the program which they coach/advise as well as

the staff, and team members. The main goal is to help each participating student to strive to achieve

an increased level of skill, an appreciation for the values of discipline and sportsmanship and an

increased level of self-esteem.

Coordinate the total program with the aid of assistant coaches. Assign duties, develop a working

relationship and give guidance to all on the coaching staff. Develop individual and team objectives.

Conduct tryouts for the team and select personnel. Counsel and motivate individual athletes.

Instruct team in conditioning, fundamentals, and team strategies. Set rules for player behavior, dress

and appearance for CEESA trips. Promote the highest type of conduct for each athlete and

participant as he or she represents himself or herself and AISB.

Support and enforce policies, rules regulations, and philosophies of the administration, athletic

department, and CEESA. This is to be in spirit as well as in practice.

Assume responsibility for paper work that is accurate and turned in on time.

Ensure that communication to all involved is transparent in regards to the following:

� Sending of information/correspondence to parents, athletes, and coaches

� Conduct orientation program

� Develop procedures for open communication

� Establish communication with parents and players to address issues and concerns.

� Communicate with Athletic/Activity Director when problems occur

Attend all practice sessions unless prior notification is given to those involved.

Assist Athletic Director in checking the eligibility of students. Encourage good academics and

initiative.

Be a positive role model and encourage students to participate in AISB’s athletic/activity program.

Be responsible for any equipment, uniform and facility used during practice and games. Work

through the Athletic/Activity Director in determining program needs, making requests and placing

orders.

Work with the Athletic/Activity Director and fellow coaches in scheduling facilities.

Keep accurate team and individual records and results of all athletic/activity contests and submit

those records at the end of the season

Make recommendations for awards to be presented.

Supervise team members during practices and games.

Organize practice sessions and teach rules, techniques, and fundamentals of the sport or activity.

Use time, equipment and personnel wisely.


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Expect teams to behave in a manner that represents the school properly.

Select team members through performance criteria. Please see section on Team Selection.

Must be up front and honest in dealings with all concerned, be realistic in expectations of players,

staff, administration, and school. Honest communication and public relations is necessary for a

successful sport team or activity.

Serve as a motivator. Balance encouragement and the offering of constructive criticism.

Demonstrate a mature enthusiasm.

COACHES MEETINGS/ATHLETICS & ACTIVITIES FAIR

At the beginning of each season there will be an Athletics & Activities Fair, during this fair general

expectations will be discussed, and an outline of what is happening sport or activity-wise is

discussed. Students then will be able to speak with coaches regarding their individual sport or

activity and sign up accordingly. These fairs are general in scope and should not be the only meeting

for coaches to disseminate information to students.

Each sporting and activity season will start with a coaches/advisors meeting and all should plan on

attending these meetings. The dates of these meetings are outlined in the Athletics & Activities

Department Weekly Timetable. During this meeting all important information will be discussed so

coaches can begin their seasons or events.

PARENTS MEETINGS

There will be a general introduction to the Athletics and Activities Department at Back to School

Night where the program is outlined to parents. Also before the start of each sporting and activity

season there will be an informational parents meeting (in the mornings) and if coaches/advisors are

free during that time there attendance is appreciated. These meetings will be organized and run by

the Athletic/Activities Director. During these meetings the following will be discussed: trip

bookings, trip payment, housing, and any other aspect of the Athletics and Activities Department.

STUDENTS MEETINGS

You are REQUIRED to have a pre-season meeting with your athletes/students that will participate (signed up) in your team or activity before the event. These meetings will take place

after a general Back to School night or general parent meeting, or at the beginning of each season.

Each parent and student must sign the form that indicates they have been informed and taken part

in this meeting. If they cannot make the meeting have them, sign a copy of your team/activity

expectations. All forms should be signed and returned before participation.

Items that should be discussed

� Discuss policies and procedures related to your sport/activity regarding CEESA and AISB.

� Inform students of the Vampire Host Program.

� Your team expectations on goals, behavior and practices.

� Warn of any potential problems that could arise from participation

� Inform parents of the means they can use to voice concerns.

� Inform parents of the athletics/activities chain of command.

� Ask parents for positive support


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ASSISTANT COACH/ADVISOR JOB DESCRIPTION

Assist and support the head coach and work with him/her as directed, and assist head coach in

conducting practices, meetings and tournaments. Perform duties assigned by the head coach,

athletic director or principal. Conduct the team in accordance to the philosophy of the head coach.

Assume control over the team in the absence of the head coach.

Attend all team’s events within the program so as to provide input regarding evaluation of talent,

therefore improving program.

Make recommendations to head coach regarding team members, game plans, and development of

total program.

Be diplomatic in relationships with parents, players and CEESA school representatives regarding

the school and its athletic/activity program.

Work to maintain a good rapport with players, coaches, administrators, faculty, staff and parents.

Be responsible for the proper use, care and storage of equipment.

Inform head coach, athletic director of any unusual event during sporting events or activities.

TRIP CHAPERONE JOB DESCRIPTION

The Trip Chaperone will work directly with the Athletic/Activity Director and in coordination

with head coaches/advisors the following:

� Travel arrangements

- Check in at departing airports

- Transfers, security, changing currencies

� Assist Head coach with tournament/event Supervision at host school

� Work to maintain a good rapport with players, coaches, administrators, faculty, staff and

parents.

ATHLETIC ASSISTANT JOB DESCRIPTION

The Athletic Assistant will work directly with the Athletic/Activity Director and in coordination

with head coaches/advisors the following:

� Travel arrangements:

- Travel reservations and accommodations

- Facilitation of visas and notarized papers

- Transportation arrangements to and from airport

- Payments of air tickets, in coordination with the Business Office

� Assist the Athletic/Activity Director in planning/hosting local events and tournaments

� Assist the Athletic/Activity Director in host family arrangements for all events and

tournaments.


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� Assist the Athletic/Activity Director in planning the Awards evening.

� Organize Hospitality room orders and organize food/drink for hospitality (fruit, drinks

and other items with Basil)

� Organize lunch with AISB Cafeteria for tournament visitors

� Schedule coaches dinner and other meals

� Organize tours with travel agent for tournament visitors using numbers

� Organize Doctor and nurse for duration of event

� Coordinate with security entrance of buses

GYM ASSISTANT JOB DESCRIPTION

The gym assistant will work directly with the Athletic/Activity Director and in coordination with

head coaches/advisors the following:

� Equipment and uniforms

� Organize maintenance/cleaners for event

� Set up and take down of event (depending on location and event)

- Table/Chairs

- Bleachers

- Nets, Benches, Balls, goals,

- Scoreboards

� Organize Hospitality room orders and organize food/drink for hospitality

� T-Shirt Orders and organization and distribute according to lists provided

� Trophy Orders and organization

� Heavy work for Booster Club (lifting, moving of items)

� Coordinate with security entrance of tournament officials

� Opening and Award Ceremony set up and take-down.

COMMUNICATIONS WITH ATHLETICS/ACTIVITIES OFFICE

Building an athletic and activities program that students, parents, and staff can be proud of takes

hard work on the part of all involved. Many hours of time and effort go into the orchestration of

the program. Open and transparent communication is necessary for all involved to get the most out

of their sport or activity. Please find the protocol dealing with communication with any of the

members of the Athletics/Activities Office Staff. This includes Athletics Assistant, Gym Assistant

and the Athletics/Activities Director.

� All email communication to either the Athletics Assistant or to the Gym Assistant needs to

be cc’d to the Athletics/Activities Director.

� All verbal communication to either the Athletics Assistant or to the Gym Assistant needs

to be relayed by the coach/advisor to the Athletics/Activities Director

� All written communication (notes, letters, post its) need to go directly to the

Athletics/Activities Director


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The Athletics/Activities Office Staff will endeavor to follow the following regarding telephone,

text messages, and emails.

� We will answer the phone on three rings

� We will text a message after three minutes

� We will answer an email after three hours

INFORMATION FOR COACHES

The following sections are documents and paperwork that are important to all coaches and advisors

in the day to day operations of the department and teams/activities. All information can be found

in the following areas:

� Individual coaches folders

� CEESA Info Folders in each office (Directors, Elementary, Secondary, and Staff Room)

� HS Transfer

� Online at www.aisb.ro

CEESA Handbook

All coaches and advisors must have an updated copy of the CEESA Handbook which outlines

important policies, procedures for coaches, parents, and students. It also outlines special rules that

govern sports and activities during CEESA competitions. All coaches must be knowledgeable of

the guidelines of CEESA as it pertains to the overall running of the association and respective sports

or activity.

CEESA INVITATIONS/ DEADLINES

All coaches and advisors will receive by email the CEESA invitation for their respective CEESA

event. It is imperative that all coaches are familiar with the dates of the events, deadlines of

commitment, roster, medical and housing information. All questions regarding CEESA events must

be forwarded to the Athletic/Activity Director before being forwarded onto tournament organizers

or CEESA.

AISB ATHLETICS & ACTIVITIES COACHES/ADVISORS LIST

This list will be made available by the Athletics and Activities Department at the beginning of each

school year and will be displayed in the following areas: Director’s secretary’s office, elementary

and secondary school secretary’s offices, athletics office and staff rooms.

AISB ATHLETICS & ACTIVITIES COACHES/ADVISORS STIPENDS LIST

This list will be made available by the Athletics and Activities Department at the beginning of each

school year and will be displayed in the following areas: Director’s secretary’s office, elementary

and secondary school secretary’s offices, athletics office and staff rooms.

AISB ATHLETICS & ACTIVITIES WEEKLY TIMETABLE

All coaches and advisors must have an updated copy of the weekly timetable. This timetable has

been designed to inform all involved of the entire work produced by the Athletics and Activities

Office. It outlines all aspects of the programs regarding deadlines, important dates, and when

information is sent to parents, and coaches.


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AISB ATHLETICS/ACTIVITIES HANDBOOK

All coaches and advisors must have an updated copy of the AISB Athletics and Activities

Handbook which outlines important information policies and procedures for parents and students.

AISB ATHLETICS/ACTIVITIES LETTER OF CONFIRMATION OF PARTICIPATION

At the beginning of each season all coaches and advisors are to hand out, by hard copy to all

students who would like to sign up for their respective team or activity a “letter of confirmation”

which outlines the season, trip information and estimation of price. The coach/advisor should hand

this letter out at the Athletics and Activities Fair at the beginning of each sporting/activity season.

This letter should be signed by the students’ parents and returned to the coach or advisor before the

student is allowed to participate. This letter is on file in the Athletics and Activities Office for each

of the CEESA sports and activities trips and can be printed by the coach. Trips related to AMIS,

and ISTA, and MUN will be drawn up by the respective advisor of that trip as that has information

directly related to that activity.

AISB ATHLETICS/ACTIVITIES LETTER OF SELECTION

Once the selection process has taken place the coach/advisor will notify the Athletics and Activities

Office of their final team/group list. At this time a personal letter from the coach/advisor shall be

written to the parents informing them of the following: congratulations, team events, and final trip

information. The Athletics and Activities Office can help coaches/advisors with the final two parts,

and the sending of this information but the letter must be from the coaches/advisors’ initiative.

AISB ATHLETICS AND ACTIVITIES ELIGIBILITY POLICY

In order to be eligible to travel and participate in CEESA Events, or other such events that require

the student to be absent from school, students must: be in good academic standing, meet attendance

requirements, and meet IB MYP / DP requirements. Students participating in these programs and

being selected for games and events will miss class time as it is necessary to travel to other schools

for competitions. The faculty is aware of sports schedules and will help students balance their

academic program with their sports participation, however, the onus is on the student to advise

teachers in a timely manner of their pending absences, to collect homework assignments, to arrange

for make-up, and to keep up, in general, with all aspects of academic responsibility. Students are

considered to be in ‘good academic standing’ if they are not formally placed on Academic

Supervision or Academic Probation.

Students on Academic Supervision will be conditionally eligible to participate in extra-curricular

sports and/or activities. Students on Academic Supervision will work with the AD/AC and

establish a contract to determine the conditions for final eligibility, including setting out a timeline

for meeting the terms of the contract. Final decisions in regards to participation will be made by

the relevant Principal. Students placed on Academic Probation are not eligible to participate

in any extracurricular athletics or activities. Students who have missed more than five days of

school in a semester for any reason may be precluded from school related travel. Eligibility will

be determined on a case by case basis by the Principal in consultation with the AD/AC, and relevant

teachers. Students who have more than five unexcused absences in a semester will not be eligible

to travel or participate in events that require them to miss school.

Students that are on Academic Supervision will have a meeting before the season and team

selection takes place with the following: HS Principal, AD/AC, respective coach/advisor, and grade

level leader to work on an academic contract and goals. This contract will be monitored by those

mentioned above and eligibility for travel to CEESA events will be determined by the dates listed

below.


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Fall Season Quarter One Progress Reports, October 1st

Winter Season Semester 1 Grade Cut Off, January 25th

Spring Season Quarter 3 Grade Cut Off, March 28th

DEPARTMENTAL PAPERWORK

All coaches and advisors must have updated copies of all departmental paperwork. This paperwork

may include but is not limited to the following: student contracts, medical form, travel form, travel

documentation, team rosters, and vampire host program.

TRIP PLANNING AND BOOKINGS

This is by far the biggest job of the Athletics/Activities Office and needs the cooperation of many

people most notably: parents, students, coaches/advisors, Athletics Assistant, Athletics/Activities

Director and travel agent. Please be aware and adhere to the following protocol.

� Trip bookings are made 5 weeks from the date of departure, these bookings are made based

on the maximum number of participants for the team/event. For example Varsity Boys

Basketball there is a maximum of 10 players and 2 coaches. If the team/activity group does

not have the maximum the Head Coach/Advisor is responsible for contacting the

Athletics/Activities Office by email or in person.

TRIP ORGANIZATION

All coaches and advisors are responsible in making sure they have all required paperwork for the

trip. The paperwork would include the following: police clearance, Romanian students notarized

statements, trip insurance, airplane or train tickets, trip information form, hotel invoice, a medical

kit from doctor’s office, student’s medical forms, per diem, and school phone, if needed. Travel

envelopes can be picked up at least two days prior to the trip departure from the Athletics Office.

The per diem can be picked up by the Head Coach/Advisor from the Cashier’s Office.

TRIP TO TOURNAMENT/EVENT (AWAY)

All coaches/advisors that are responsible for students on trips away from AISB must adhere to the

following protocol when they are on the trip.

� Be responsible for check in at the airport (Bucharest and abroad) the group goes through

check in, security, passport and baggage claim together.

� Coaches/advisors should make sure that the group is able to sit together on the plane and

that the students are aware and follow all protocol from the airlines.

� Supervision at airport must be vigilant. Allowing students to go in small groups is ok (no

students are allowed on their own)

� Students shall keep their boarding cards, and passports with them at all times and teachers

should be reminding students to make sure they have them. Once they have landed at

destinations teachers should collect the passports from middle school students only.

� Once teams/groups have been collected and housed by the host school, the coaches and

advisors should send a quick text message, or email to the Athletics/Activities Director.

� Coaches/advisors must provide their cell phone number to students if there is a case of

emergency. If there is an emergency the coach/advisor is to contact the Athletics/Activities

Director for consultation.

� During the tournament/event the coach/advisor is to call the host family to check in on how

our students are behaving.

� Updates on results and how the tournament/event is going are always welcomed

� Upon arrival in Bucharest and to AISB the coach/advisor should send a text message or

phone call (based on time) to the Athletics/Activities Director.


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TOURNAMENT/EVENT (HOME)

All coaches/advisors that have a home tournament/event must adhere to the following protocol.

� Have all the tournament/event information that has been provided.

� Be present for all of the tournament/event activities from the opening ceremony, games,

event sessions, lunches, coaches dinner and closing ceremonies

� Supervision your students involved on your team/activity at all times

� Take on any tournament/event job given to them by the Athletics/Activities Director

PRACTICE PLANS

Coaches and advisors are strongly encouraged to coordinate respective team’s practice plans, these

plans should be in writing, organized and outlines the development of skills, tactics, and strategies.

PURCHASING AND REIMBURSEMENT

Coaches and advisors shall work with the athletic and activities office in purchasing equipment,

supplies, and necessary items for their sport or activity. No purchase shall be made without the

required purchase order or approval by the Athletic/Activity Director. With prior approval,

reimbursement for expenditures for athletics/activities business can be completed by bringing

receipts to the athletic/activities office. The proper form is to be completed and submitted by the

coach, and the money will be returned as soon as possible.

EQUIPMENT

All sports equipment will be purchased by AISB and will be handed out either on a daily basis or

at the beginning of the respective activity/team season by the gym assistant to each respective

coach. The coach will then be responsible for its upkeep, and return at the end of each practice

session or at the end of season.

If your sport/activity requires extra player equipment please make sure all involved are aware of

expectations.

� Protection: Coaches must ensure that their players have proper protection which is typical

to their particular sport (shin guards, protective cups, goalkeeper gloves, knee pads, etc.)

� Weather Appropriate: Players need to be dressed appropriately for the weather conditions

in which they are training. Rain gear should be waterproof and shoes must fit to the quality

of surface.

Each storage area is locked by combination locks. Here are the combinations for each:

� Inside storage area: 20-22-28

� Outside storage area: 2477

UNIFORMS

All uniforms will be purchased by AISB and will be handed out either on a game by game basis,

or at the end of the season for the CEESA tournament for each respective team/activity. The head

coach will be responsible for the coordination of this with the gym assistant, and all uniforms must

be returned promptly at the end of the game or at the end of the CEESA tournament.

COACHING APPAREL

All coaches/advisors will receive at the beginning of the year the following coaching apparel: 1

free polo coaching shirt. The following items: Black/Green Polo Shirt, Track Jacket, Track Pants


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can be bought by the coach for the price of 300 Lei or can be loaned to the coach and returned at

the end of season.

MORE PRACTICAL INFORMATION FOR COACHES AND ADVISORS

The following is more practical information for coaches and advisors should have to keep their

respective teams or activities running smoothly.

AISB PRACTICE ATTENDANCE POLICY

Sport and Activities at AISB is a privilege. Each Vampire student athlete is required to attend all

practices and meetings. If we cannot practice at full strength, we cannot succeed as a team. We

hope that each student athlete understands the important role he/she plays in our ability to be a top-

notch athletics and activities program. However, we feel it is important to have an attendance policy

in place to ensure that our teams and activities groups functions as smoothly as possible. The only

acceptable reasons for missing practice or meetings are a mandatory family engagement or

emergency, serious illness, or school related academic or CAS requirements as approved by the

coaching and advisor staff. We expect our students athletes to attend practice every day, to attend

all team functions (including weekends, and extra sessions), and to have all of their necessary

equipment and materials. If a player is late to practice or not prepared, he/she will have

consequences for their actions determined by the coaches. Being organized and early displays a

commitment to the team or groups and shows that you believe athletics and activities are important.

Please see procedures for coaches and advisors outlined below.

� Late to Practice – Respective coaches and advisors will deem what “late” will be for their

respective teams and will give out consequences to late students accordingly.

� Unexcused to Practice – A student athlete will be considered “unexcused” from practice

when he/she fails to notify the respective coach or advisor either in person or by email 24

hours in advance or by break time of the date of absence.

The following procedures will take place when student athletes miss practices or meetings.

� 1st offense Warning from respective team coach or activity sponsor

� 2nd offense Suspension from team/activity for upcoming games or competitions,

Student would meet with AD and respective team coach/advisor

� 3rd offense Removal from CEESA Travel or Tournament Team

TEAM SELECTION PROCESS

All coaches and advisors should at the beginning of their season and periodically during the

practices emphasize their respective team’s selection process. Also at this time coaches should

inform students of the team’s selection dates, these dates are outlined in the AISB Athletics and

Activities Weekly Timetable. The basis of this selection should focus on the following criteria:

skill performance, effort, practice attendance, level of sportsmanship, and commitment to team.

Announcements of team selections can be done in person, or by posting a team list.

SETTING TEAM EXPECTATIONS AND GOALS

It is up to the head coach and advisor (with consultation of assistant coach and advisor) to develop

a set of team expectations and seasonal goals for their sport or activity. These must be made

available and clear to all student athletes and parents. Asking the students to be involved in this


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process is encouraged. The expectations need to be fair and should not punish for things out of the

student athletes control. In addition team rules should address, but not be limited to the following:

� How will discipline be carried out?

� What constitutes bad behavior?

� What rules govern practice attendance?

� What rules govern game attendance, tournament and subsequent participation?

� How will coaches, parents, and students communicate and interact in a positive manner?

Setting goals, both individual and group, is a crucial part of a team’s or activities start of season

process. If a person does not know where they are heading, how are they to know what needs to be

done to get there? Goals allow the coach and advisor to measure and adjust throughout the season.

Goals provide additional motivation for the team and its individuals. Goals hold students, advisors

and coaches responsible for their development and give all involved a guideline for their progress.

Goals can cover the following: technical and tactical development, competitiveness, social

interaction, effort, responsibility, communication, knowledge of the game, fitness and

sportsmanship.

TEAM AWARDS

Students participating in this program will receive awards of recognition at CEESA Awards

assemblies. These assemblies will be planned after the conclusion of the CEESA Year in May and

all participating students and parents will be invited. Awards for the team members typically

include the following: MVP, MIP and Coaches Choice. All student participants will receive a

certificate of participation at the awards evening, and coaches are responsible to make sure the

Athletics and Activities Office has a complete list of students who are to receive such certificates.

Also coaches and advisors are to inform the Athletics and Activities Office at the conclusion of

their respective season or activity any student who is to receive an award. This is a special award

(typically a small trophy or medal) purchased by the Athletics and Activities Office that will be

presented to the student. A Coaches Choice award is given to a student who the coach would like

to recognize for their effort, spirit or determination, and this award is to be purchased by the coach

and should not cost more than 50 Lei (will not be reimbursed). While some coaches do not believe

in awarding students these awards, to provide consistency throughout the program coaches are

encouraged to have at least one of the above mentioned awards for their teams.

ATHLETICS & ACTIVITIES DEPARTMENT AWARDS

There are three CEESA special awards voted on by a panel of coaches which are awarded to MS

and HS students for the following: Male/Female Athlete of the Year, Sportsmanship Award, and

CEESA Athletics and Activities Achievement Award. These awards are supported by the coaching

staff, MS/HS administration and the Varsity Club. Please see the criteria of selection for the CEESA

Major Awards below:

SPORTSMANSHIP AWARD

The award will be presented to a MS and HS student (either male or female)

1. Participated in at least two CEESA Tournaments/Events in the MS or HS

2. Demonstrated the following qualities and characteristics

- Highest Standard of Sportsmanlike behavior, Grace under pressure, Grace in victory and

defeat, and Respect for themselves, opponents and referees

MALE ATHLETE and FEMALE OF THE YEAR

The award will be presented to a MS and HS student (male/female)

1. Involved in 2 sports over the course of the school year

2. Demonstrated the highest standards of cooperation, team spirit and competitive

performance


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ATHLETICS & ACTIVITIES ACHIEVEMENT AWARD

The awards will be presented 2 MS and 2 HS students (female and male)

1. Involved in activities, athletics, and clubs of the course of the entire year

2. Demonstrated excellence in at least 1 sport and 1 activity

3. Has traveled or hosted during the school year

COMMUNICATIONS WITH PARENTS

Parenting and coaching are extremely difficult jobs. By establishing an understanding and clear

guidelines the Athletic & Activities Department seeks to develop positive and professional

relationships with parents of its student athletes and activity participants. The Athletic & Activity

Department deals with a great amount of communication by parental meetings, telephone calls and

email over the course of a sporting season and school year. It is greatly appreciated if parents make

a concerted effort to answer Athletic & Activity Department correspondence in a timely manner

and this effort will be reciprocated by coaches, advisors and Athletic Department staff.

Please find below guidelines for communication with your son/daughters coach or advisor.

Communication you as parents should expect from your child’s coach or advisor

� Philosophy of the coach

� Expectations they have for your child and the team

� Location and times for all practices and games

� Team requirements (fees, special equipment, off-season conditioning)

� Procedures should your child be injured during a practice or game

� Discipline that results in the denial of participation

Communication coaches should expect from parents

� Any concern is directly expressed to the coach

� Advance notification of any schedule conflicts

� Specific concern to the philosophy and/or expectations

Appropriate parental concerns to discuss with coaches

� The treatment of your child mentally and physically

� Ways to help your child improve

� Concerns about your child’s behavior

Concerns not appropriate to discuss with coaches

� Playing time

� Team strategy or play calling

� Other student-athletes

If you have a concern to discuss with a coach, there are situations that may require a conference

between the coach and the parent. When these conferences are necessary the following procedure

should help promote a resolution.

� Call the respective coach to set up an appointment. If the coach cannot be reached, call

the Athletic Office to schedule an appointment.

� Please do not attempt to confront the coach immediately before or after a practice or

game. These can be emotional times for both the parent and the coach. Meetings of this

nature usually do not promote resolution.


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EMERGENCY PROCEDURES

The following is important information regarding the emergency procedures regarding to injuries

to students participating in athletic or activity events after school or during CEESA events at AISB

or at another CEESA host school. Please make sure you have the following telephone numbers on

hand in case of emergency:

Director David Ottaviano 0727-882222

Principals Alba Carollo 0727-734333

Lorne Bird 0729-880784

Facility Manager Andrei Vacarus 0727-887766

Athletic/Activity Director Scott Hibbard 0741-101874

Athletic/Activity Assistant Simona Stan 0744-972473

Athletic/Activity Assistant Oana Bratu 0722-661953

Gym Assistant Basil Kessler 0724-835154

AISB Doctors Office 021-204304

021-204317

School Doctor Alina Teodoru 0722-559999

School Nurse Gabi Preda 0727-688943

School Emergency Ambulance Service BGS 021-9505

BIO MEDICA 0722-338383

In all cases of emergency please contact the Athletic and Activities Director first, to ensure that the

problem will be handled in the correct manner. Please be aware that the AISB Doctors Office will

be staffed until 17:00 during the week, and staffed for all CEESA Tournaments and events, and

there is an ambulance service (BGS) on the weekends. All Coaches and Advisors should be aware

that all CEESA schools provide medical assistance at all events.

When possible coaches/advisors are asked to enact the following:

AISB Emergency Care Plan

On site at AISB

Minor injury

In the case of minor injuries (cuts, bruises, sprains, etc.) all coaches should be prepared to provide

the student with the most basic first aid care for the respective injury by using the medical supplies

made available in the athletic and activities office or from the AISB Doctors Office.

Major injury

In the case of a major injury (broken bones, torn ligaments, head/neck) all coaches should contact

the Athletics/Activities Director, the AISB Doctors Office and finally be prepared to provide the

student with care until such time that medical personnel either from school or the emergency

ambulance has arrived. After care has been established the respective coach is responsible for

contacting the injured students’ parents and they can help consult about proper medical care to be

given, as well as, the Athletic and Activities Director. All coaches and advisors are asked to fill out

an AISB incident/injury report for any major injury or for injuries that result in trips to the hospital.


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Off site at CEESA Tournaments

In the case of minor injuries (cuts, bruises, sprains, etc.) all coaches should be prepared to provide

the student with the most basic first aid care for the respective injury by using the medical supplies

made available by the host school or with a team travel medical kit.

In the case of a major injury (broken bones, torn ligaments, head/neck) all coaches should be

prepared to provide the student with care until such time that medical personnel either from host

school or the emergency ambulance has arrived. Respective students’ parents should be notified

and consulted about proper medical care to be given, as well as, the Athletic and Activities Director.

HEALTH CARE AND PREVENTION FOR COACHES

One of the best ways to take care of athletic injuries is to prevent them from happening in the first

place. Injuries occur for a variety of reasons. Traumatic injuries occur when contact or force is too

much for your muscles, joint or bones to absorb. A sprained ankle, twisted knee or a collision at

second base are examples. Overuse injuries are a gradual breakdown of body structures. They can

often be prevented and are generally caused by any one or combination of the following:

� Not enough strength for the activity

� Not enough flexibility for the activity

� Inappropriate activity or intensity

� Improper or faulty equipment

� Change in exercise surface

� Poor technique

Pain is an indication that something is wrong, please listen! As the injury progresses, pain will

increase and/or occur earlier during exercise. Swelling, redness or warm to the touch are also signs

of injury or inflammation, here you should suggest students to seek medical attention, as well as

when any student has severe or prolonged pain (48-72 hours), loss of function, heard a “popping

sound” or an injury to a joint.

As a coach you can prevent injuries by doing the following:

� Conditioning, get strong and flexible

� Make training changes gradually

� Always warm up at least 5 to 10 minutes with a low level cardiovascular activity,

stretching and movement patterns mimicking your sport

� Use proper equipment

� Learn and practice proper technique

Students who are injured are still a part of the team and are encouraged to continue to attend

practices, and as coaches you could help them in their rehabilitation process. Coaches can help an

injured athlete recover faster using this process. Please encourage your injured players in the

following process:

First Aid for Musculoskeletal Injuries

R = REST: Stop whatever you are doing if you get injured. If you continue exercise, you will create

more tissue damage and be out of action longer.


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I = ICE: Apply an ice pack to the injured area for about 20 minutes. Wet cold penetrates fast than

dry cold, so place a wet washcloth between your skin and the ice pack. Apply the ice pack 3-4 times

per day as long as the pain and swelling are present. Ice helps prevent swelling and slows down

tissue metabolism to reduce damage.

C = COMPRESSION: Applying pressure helps prevent swelling. The more swelling that occurs

during the initial injury, the longer your recovery time will be. Use an ace wrap to secure the ice to

the injured area with some pressure.

E = ELEVATION: Raise the injured area at or above heart level so the force of gravity won’t

contribute to fluid accumulation at the injury site.

Dealing with inclement weather

The safety of our student athletes should take precedence over all other considerations. When

school is dismissed early or cancelled due to dangerous weather conditions, all athletic practices

and games scheduled for that day will be cancelled. Coaches are responsible for adherence to these

guidelines.

Weather related conditions

� High Heat and Humidity: Heat and humidity illness and injury can range from simple

muscle cramps, to more severe heat exhaustion and life threatening heat stroke.

Catastrophic heat injuries are preventable. Effective prevention of heat injury requires

hydration, acclimatization and limitation of activity when heat and humidity make it

difficult for the body to cool through the evaporation of sweat. Temperatures

exceeding 35 Degrees Celsius coaches should consider a plan of action.

� Storms with Lighting: Extreme caution must be taken with dealing with storms and

lighting. The general rule is that once lighting has been spotted the entire field, outdoor

courts must be cleared. Please use the following 30/30 rule, that is when the time

between thunder and lighting is less than or equal to 30 seconds, all activities should

wait for 30 minutes before resuming.


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Documents

AISB Coaches Handbook 2014 2015