Alcatel-Lucent 300 DECT Handset Alcatel-Lucent 400 DECT Handset

Alcatel-Lucent 300 DECT HandsetAlcatel-Lucent 400 DECT Handset

Alcatel-Lucent OmniPCX Enterprise Communication Server

how

User manual

3

how

Thank you for choosing the mobile Alcatel-Lucent 300 DECT Handset or Alcatel-Lucent 400 DECT Handset, this is a reliable telephone designed to make life easier.

To find out the essential functions of the Alcatel-Lucent 300 or 400 DECT Handset, we suggest that you read carefully the first chapters of this guide.

The availability of certain functions described in this guide may depend on the version or configuration of your system.If in doubt, consult the person responsible for your system.

Contents

4

TocPrecautions for use . . . . . . . . . . . . . . . . . . . . . . p.7

Your telephone . . . . . . . . . . . . . . . . . . . . . . . . . p.10

1. Display and corresponding icons . . . . . . . . . . . p.121.1 Status icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.121.2 MENU icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.131.3 Call icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.14

2. Getting started. . . . . . . . . . . . . . . . . . . . . . . . . . p.152.1 Installing the battery in the telephone . . . . . . . . . . . . . . p.152.2 Charging your telephone battery . . . . . . . . . . . . . . . . . . p.162.3 Switching on your telephone . . . . . . . . . . . . . . . . . . . . . p.172.4 Accessing the MENU and navigating . . . . . . . . . . . . . . . p.17

3. Using your telephone . . . . . . . . . . . . . . . . . . . . p.183.1 Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.183.2 Calling from your personal directory . . . . . . . . . . . . . . p.183.3 Calling your correspondent by name

(company directory) . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.193.4 Receiving a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.193.5 Redialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.203.6 Requesting automatic callback if internal number is busy p.203.7 During a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.21

4. During a conversation . . . . . . . . . . . . . . . . . . . . p.234.1 Make a second call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.234.2 Receiving a second call . . . . . . . . . . . . . . . . . . . . . . . . . . p.234.3 Switching between two calls (Broker call). . . . . . . . . . . p.234.4 Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.244.5 Three-way conference with internal and/or external

correspondents (conference). . . . . . . . . . . . . . . . . . . . . p.244.6 Placing an outside call on hold (parking) . . . . . . . . . . . . p.25

Co

nten

ts

5

5. Sharing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.265.1 Answering the general bell . . . . . . . . . . . . . . . . . . . . . . . p.265.2 Call pick-up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.265.3 Password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.275.4 Sending a written message to an internal

correspondent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.275.5 Send a voice message copy. . . . . . . . . . . . . . . . . . . . . . . p.285.6 Sending a recorded message to a number /

a distribution list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.28

6. Keep in touch . . . . . . . . . . . . . . . . . . . . . . . . . . . p.296.1 Diverting calls to your voice mailbox . . . . . . . . . . . . . . p.296.2 Consulting your voice mailbox. . . . . . . . . . . . . . . . . . . . p.296.3 Program your associate number . . . . . . . . . . . . . . . . . . p.306.4 Define an overflow number . . . . . . . . . . . . . . . . . . . . . . p.306.5 Diverting calls to another number

(immediate diversion). . . . . . . . . . . . . . . . . . . . . . . . . . . p.316.6 Different types of diversions . . . . . . . . . . . . . . . . . . . . . p.316.7 Cancelling all diversions . . . . . . . . . . . . . . . . . . . . . . . . . p.326.8 Consulting messages left while you were away . . . . . . . p.32

7. Programming your telephone . . . . . . . . . . . . . p.337.1 Initializing your voice mailbox . . . . . . . . . . . . . . . . . . . . p.337.2 Modifying your personal code . . . . . . . . . . . . . . . . . . . . p.337.3 Adjusting the audio functions . . . . . . . . . . . . . . . . . . . . . p.347.4 Activating headset mode . . . . . . . . . . . . . . . . . . . . . . . . p.357.5 Adjusting your telephone functions . . . . . . . . . . . . . . . . p.367.6 Adjusting screen brightness . . . . . . . . . . . . . . . . . . . . . . p.367.7 Selecting language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.377.8 Programming your personal directory. . . . . . . . . . . . . . p.377.9 Modifying a card in the personal directory . . . . . . . . . . p.387.10 Erase a record from the personal directory . . . . . . . . . p.387.11 Programming an appointment reminder . . . . . . . . . . . . p.397.12 Identify the terminal you are on. . . . . . . . . . . . . . . . . . . p.397.13 Locking your telephone . . . . . . . . . . . . . . . . . . . . . . . . . p.40

Contents

6

8. Using the telephone in GAP mode . . . . . . . . . p.418.1 Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.418.2 Receiving a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.418.3 Calling from your personal directory . . . . . . . . . . . . . . p.418.4 Redialling the last number dialled (redial) . . . . . . . . . . . p.418.5 Sending DTMF signals . . . . . . . . . . . . . . . . . . . . . . . . . . . p.428.6 Sending a calibrated cut-off . . . . . . . . . . . . . . . . . . . . . . p.428.7 Programming your personal directory. . . . . . . . . . . . . . p.428.8 Modifying a name or number . . . . . . . . . . . . . . . . . . . . . p.438.9 Deleting a card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.438.10 Customizing and adjusting your telephone . . . . . . . . . . p.448.11 Adjusting your telephone functions . . . . . . . . . . . . . . . . p.45

9. Registering the telephone . . . . . . . . . . . . . . . . . p.469.1 Registering the telephone on a system for the

first time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.469.2 Registering the telephone on other systems . . . . . . . . . p.48

10. Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.5110.1 Chargers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.5110.2 Characteristics of the mains power adapter . . . . . . . . . p.5210.3 Presentation of the battery pack . . . . . . . . . . . . . . . . . . p.5210.4 Headphone / external microphone . . . . . . . . . . . . . . . . p.5310.5 Cleaning your telephone . . . . . . . . . . . . . . . . . . . . . . . . p.5310.6 Transporting and protecting your telephone . . . . . . . . p.53

11. Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.54

Declaration of compliance . . . . . . . . . . . . . . . . p.55

Precautions for use

7

howtocCoverage areaThe DECT functions provided by your Alcatel-Lucent system allow user mobility management via DECT cordless telephones.Radio coverage of the Alcatel-Lucent system is ensured by a network of radio terminals. The coverage area of a radio terminal is called a cell.

• Mobility:A user can make or receive calls in any cell.

• Radio transfer:This function enables the user to move during a conversation and go from one cell to another. The transfer takes place automatically and has no effect on the conversation. In some cases, slight crackling may be audible at the moment of transition.

Use of approved DECT equipmentThis DECT telephone is designed to be used with a private automatic branch exchange (PABX) without an Alcatel-Lucent wire. The CE symbol means that this product is compliant with current Community directives, more especially the following directives:

Pursuant to directive 1999/5/CE (R&TTE) published in the Official Journal of the European Community of April 7, 1999, these items of equipment use the DECT harmonized frequency spectrum and can be used in all the countries of the European Community, in Switzerland and Norway.

89/336/CEE Electromagnetic Compatibility

73/23/CEE (low voltage)

1999/5/CE (R&TTE)

No guarantee is given concerning possible interference affecting DECT equipment, due to other authorised utilisation of the radio frequencies concerned.

Precautions for use

8

Operating conditionsThe following conditions must be respected, notably concerning the use of radioelectric frequencies:

• DECT equipment can only be used to establish links between fixed points if these links are temporary and the equivalent isotropically radiated power at the antenna is less than 250 mW.

• This telephone is specially designed for use with an Alcatel-Lucent system such as is described in the manual.

• As this telephone complies with the GAP standard, it can be used in simplified mode on another DECT/GAP system (other PABX or private residential base station). Utilization in GAP mode involves a particular mode of operation that can lead to functional limitations for which no claims will be considered under the terms of the guarantee.

• Switch off the telephone before changing the battery.

• Do not expose your telephone to severe conditions (rain, sea air, dust, etc.).

• Correct operation of your telephone is not guaranteed at temperatures outside the range -10°C to +45°C.Between -5ºC and -10ºC the display may not be readable. This is a temporary phenomenon and does not affect the performance of your telephone in any way.

• A volume level that is too high can cause irreparable loss of hearing. Adjust the sound volume of your handset to a reasonable level.

• You must not switch on or use your telephone near gas or inflammable liquids.

Precautio

ns for use

9

Your telephone

10

Switch the screen on againErase a characterReturn to previous menuDelete an entire field(long press)

Hang upReturn to first screenSwitch off ringerLock/unlock keypad (long press)

Call icons

Making a call

Receiving a call

In conversation

Call on hold*

Accessing the directories

Transferring a call

Switching to DTMF signals

Setting up a conference

Putting on common hold

Parking an external communication (1)

Additional options (1)

Company directoryCustomizing your telephone (1) / Telephone ID (1) (long press)

Microphone(1) if the system allows this

123

MARTIN PaulWed 24 May 16:30

Status icons

Battery charge level Ringer active

Initializing the voice mailbox / Consulting information

Ringer disabled

Programmed call-back time Radio reception quality

Call diversion activated

Vibrator active

11

English

Light• Green steady: handset charging• Green fast flashing: outside the radio field• Red slow flashing: message present

Adjust audio volume

Access MENUApplyNavigate (up, down, left, right)

Lift the receiverRedial (long press)Broker call (during enquiry call)

Activate/deactivate loudspeaker (400 DECT)Activate/Deactivate the vibrating ringer (long press)

Switch on / off (long press)Rapid access to ringer adjustment

Headset socket (400 DECT)

Back-lit screen (in colour for the 400 DECT)The screen switches off automatically after a few seconds of inactivity. To turn it back on, press the key .C

Display and corresponding icons

12

1OtherFeatures 1 line of status icons and 3 lines of 16 alphanumeric characters. The mobile Alcatel-Lucent

400 DECT handset also has a back-lit display and keypad.

1.1 Status iconsThe status icons are displayed on the welcome screen and indicate the status of the telephone.

You can obtain details on the status icons from the tooltips that appear on the welcome screen when you use the navigator:

Battery charge level

Received messages voice mail and callback request texts and unanswered calls

Programmed call-back time

Call diversion activated

Vibrator active

Ringer active

Ringer disabled

Radio reception quality

123

Batteryfull power

Disp

layan

d co

rrespo

nd

ing

icon

s1

13

1.2 MENU icons

The MENU is accessible from the welcome screen by pressing the OK key. (OK: )It provides access to all the functions available on your system.

Directories:manage your personal directory and access the company directory.

Redialcall back the last number dialled.

Divertdivert your calls to another number.

Mailbox:consult and send voice and text messages.

Call pick-up:answer a call intended for another telephone.

Appointment:program a call-back time.

System lock:prohibit outgoing calls and modification of the programming.

Guide: programming, list of functions,...

Adjustment:adjust contrast, activate or deactivate the beeps, lighting, etc.

System selection

Installation

Manager/secretary

Supervision

Choice of language

Ringing setting

Display and corresponding icons1

14

1.3 Call icons

* In the event of a multiple call, the icons are given indices to represent the different correspondents

Making a call

Receiving a call

In conversation

Call on hold*

Accessing the directories

Transferring a call

Switching to DTMF signals

Setting up a conference

Additional options (Other call, Park, Record, Forbid Wait, etc.)

Call duration and cost

Getting started2

15

Other

2.1 Installing the battery in the telephone• Installing the battery in the telephone

• To remove it

Position the battery 'connectors' side as shown in the drawing (A). Terminate the installation of the battery in its compartment by pressing as shown in the drawing (B).

Replace the cover.

Lift up the cover. Remove the battery from its compartment

as shown in the drawing.

Getting started2

16

2.2 Charging your telephone battery

Recharge your telephone battery regularly. The telephone can be on or off when recharging the battery. If the telephone is to remain unused or out of its charger for several weeks, remove the battery and store it separately.

The two-colour indicator lamp on the dual charger gives the following indications :Off: No backup battery.Red: Backup battery on charge.Green : Backup battery charged.

Connect the charger and place the telephone in the charging holder. The telephone LED is green when charging.

'Dual Desktop' charger:position the battery as shown

in the drawing: 1- place the battery in the

cradle, 2- press down backwards until it clicks into place

* the battery charge time is 3.5 h.

Switch off the telephone before changing the battery.

1

OK

12

Gettin

gstarted

2

17

2.3 Switching on your telephone

If the display fails to light up or the battery icon is flashing, recharge the battery.

If the radio reception icon doesn’t appear on the telephone display:

• Check that you’re in an area covered (if you’re not, move close to a radio terminal).

• Check that the telephone is properly installed in the system (consult the PABX manager).

Switching off your telephone: Press the switch on/off key (long press). (switch on/off: )

2.4 Accessing the MENU and navigating

The MENU is accessible from the welcome screen by pressing the OK key. (OK : )

Accessing the functions:

switch on (long press)

wait a few seconds (about 3s).

your telephone is switched on

If the display indicates: 'System 1 — Auto install ?', see paragraph 'Registering the telephone' or contact your installation technician.

123


apply

select a function in the menu apply you can move horizontally along the various icons within the

function

123


123

123 123

Fwd ImmediateVoice Mail

Using your telephone

18

3Other

3.1 Making a call

3.2 Calling from your personal directory

dial send the call speak hang up

To make an external call, dial the outside line access code before dialling your correspondent's number.

123

JohninconversationTransfer

select the 'directories'

function

validate access to the 'personal directory'

select the name of the person you wish to call

send the call

123123

Personal DirPhone Book

123

1-JOHN2-PAUL

Usin

g yo

ur telep

hone

3

19

3.3 Calling your correspondent by name (company directory)

* Name must be entered in format name/space/first name.

3.4 Receiving a call

Disabling the ringer:Press the hang up key when your telephone rings: it is still possible to answer by pressing the unhook key.

(hang up: , lift the receiver: )

quick access select the 'directories' function

select 'company directory' enter the first letters of the name, name-first name or the initials of your correspondent

apply

select the type of search you want (last name, last name and

first name* or initials*)

select the name from the displayed list

send the call

OR

123

123


123

Name......

123

NameInitialsName & 1stName

you are receiving a call

lift the receiver

speak hang up

The ringer does not ring if:. the vibrator is active, the vibrator active icon is displayed on the screen saver. . the ringer is disabled, the ringer disabled icon is displayed on the screen saver.

123

Sophieiscalling

123

SophieinconversationTransfer

Using your telephone3

20

3.5 Redialling• Redialling the last number dialled (redial):

• Call back on the last 8 number dialled:

3.6 Requesting automatic callback if internal number is busyThe telephone of the internal correspondent you are trying to contact is busy, and you want the person to call you back as soon as they are free.

long press

select the 'redial' function

apply

select the no. in the last ten issued

send the call

123

123

1-............2-............3-............

confirm the function

To cancel the automatic callback request, enter the 'Cancel automatic callback' function code.

123

SophiePleasewaitCall Back

Usin

g yo

ur telep

hone

3

21

3.7 During a callDuring a call and without losing the connection, there are several ways to access the options offered by your system, using:

• the list of icons at the top of the screen• the list of items at the bottom of the screen

Call in progressSlot for second call(reception of a call: ou call waiting: )Transfer

call transfer

DirectorySupervisionVoice frequency

Additional options (Other call, Park, Record, Forbid Wait, etc.)

123Sophie

Conversation

Transfer

Conference

Directories

Supervis° List

Send MF

Enquiry Call

Record

Trace

Park

Forbid Hold On

Call Duration

Using your telephone3

22

• Example: sending DTMF signals

During a call, you sometimes have to send DTMF signals, for example, for a voice message service, an automatic switchboard or when remotely consulting an answering machine:

in conversation select the 'voice frequency' icon apply

all digits dialled are then sent in dtmf

to disable the function, use the browser to select and activate the 'disable voice frequency'

function

123

0123456789inconversationTransfer

123

0123456789inconversationSend MF

123

0123456789inconversationEnquiry Call

123

0123456789inconversationDe-activate MF

During a conversation

23

4Other

4.1 Make a second call

• Recover the correspondent on hold

4.2 Receiving a second callYou are in conversation and a correspondent is trying to contact you:

4.3 Switching between two calls (Broker call)During a call, to recover the correspondent on hold:

dial the number send the call the first call is on hold

your telephone rings

hang up recover the correspondent on hold

You can also initiate a second call by first validating the 'Other call' option and using the personal directory or the company directory.

123

PaulinconversationTransfer

123


OR

the caller’s name is displayed for 3 seconds, and a beep is sent

lift the receiver the first call is on hold

Over 3 seconds, move with the navigate-left-right key to the receiving a second call icon, to see the identity of the second caller (and off-hook if necessary)

123

Pauliscalling

123


123


recover the correspondent on hold

You can establish the identity of the waiting call without taking it by using the navigate-left-right key.

display the correspondent’s identity recover the correspondent on hold

123


123


123


123

JohnonholdRetrieve?

123


During a conversation4

24

4.4 Transferring a callAfter dialling the destination number, you can transfer the call directly without waiting for your correspondent's reply by validating the 'Transfer' option.You can initiate the transfer by using the icon or the 'Transfer' text.The transfer between two external correspondents and the transfer by pressing the hang-up key depend on the system configuration.

4.5 Three-way conference with internal and/or external correspondents (conference)

During a conversation, a second call is on hold:

Cancel conference and return to first correspondent (if conference is active):

After the conference, to leave your two correspondents talking together:

dial the destination number

you are in conversation with the destination number

select the 'transfer' function select 'transfer'

apply

After dialling the number of the recipient, you can transfer your call directly without waiting for your correspondent to answer by selecting 'Transfer'. You can initiate the transfer by using the 'Transfer' icon or text. The transfer between two external correspondents and the transfer action by the on-hook key depends on the system configuration.

123


123


123

PaulConversationTransfer

select 'conference'

apply you are in conference mode

123


123

PaulinconversationConference

123

JohnPaulEnd Conference

123

JohnPaulEnd Conference

123

JohnPaulTransfer

Durin

ga

con

versation

4

25

4.6 Placing an outside call on hold (parking)You can park an outside correspondent in order to take the call on another set.

To recover your parked call:

you are holding an external conversation

select the 'parking' icon apply number to be called

Your correspondent is parked and hears the hold melody.

If you on-hook without entering the number of a call park destination set, the call will be parked on your set.

select 'guide' select 'services'

select 'call pickup' select 'call park/retrieve' you are in conversation

If the parked call is not recovered within a preset time (by default 1 minute 30), it is directed to the operator.

123


123

0612457845inconversationPark

123 123

CallMy services

123

Fwd servicesDND/locking/VG

Pick up services

123

Ext pick upNight pick up

Park/retrieve

123


Sharing

26

5Other

5.1 Answering the general bellWhen the operator is absent, incoming external calls are diverted to a general bell. You can answer these calls:

5.2 Call pick-upYou hear a telephone ringing in an office where no-one can answer. If authorised, you can answer the call on your own telephone.

If the telephone ringing is not in your pick-up group:

If the telephone ringing is in your own pick-up group:


123 123

CallMy services

select 'call pickup' select 'answer night forwarding'

123


Pick up services

123

Group pick upExt pick up

Night pick up


select 'call pickup'

select 'individual call pickup' select 'dial' enter number of ringing telephone

select 'group call pickup'

The system can be configured to prevent call pick-up on certain telephones.

123 123

CallMy services

123


Pick up services

123

Group pick upExt pick up

Night pick up

123

Dial a NumberPersonal DirPhone Book

123

Group pick upExt pick upNight pick up

Sharing

5

27

5.3 Hunting groupHunting group call:Some extensions can be associated to form a group. You can contact any one of them by dialling the group number.

Temporary exit from your hunting group:/Return into your group:

5.4 Sending a written message to an internal correspondent

Belonging to a group does not affect the management of direct calls. A specific telephone within a group can always be called by using its own number.


select 'misc. services' select 'leave group' or 'join group' your group number

123 123

CallMy services

123

Pick up servicesPlease wait

DND/locking/VG

123

Ith serviceHunting grp in

Hunting grp out

OR

123

Ith serviceHunting grp inHunting grp out

select the 'mail' function apply

select the 'text mails' icon confirm

dial the number of your correspondent (dial, directories, last numbers dialled...)

confirm

follow informations displayed on the screen

select the type of message to send

123

123

0 Text mail

123

Send a Message ?

123

Addressee ?Dial a NumberPersonal DirPhone Book

123

Confirm ?Sophie

123

Fixed MessagesPrg MessagesNew Message

Sharing5

28

If selected message has to be completed:

5.5 Send a voice message copy

5.6 Sending a recorded message to a number / a distribution list

confirm access to the message to be completed

complete the message apply

When editing a message to be completed you can use the delete key to delete any characters key ined. (delete : ). The browser lets you move the cursor in an input field.

123

CALL BACKXXXXXXXXOK?

123

CALL BACK. . . . . . .OK?

C

select the 'mail' function; confirm access to the voice mailbox

Listen to the message to send and follow the voice guide instructions

personal code apply

123 123

1 voice mail

OK?

select the 'mail' function confirm access to the voice mail

follow the instructions of the voice guide

personal code apply

123 123

OK?

Keep in touch6

29

Other

6.1 Diverting calls to your voice mailbox

6.2 Consulting your voice mailboxWhen you have received a message, the Message icon is displayed on the welcome screen. (Message : ) The red LED on your telephone flashes to indicate there is a message.

select the 'diversion' function

select the 'diverting to your voice mailbox' icon

apply

123123

123

Fwd ImmediateVoice Mail


follow the instructions of the voice guide

confirm access to the voice mailbox

personal code

123

1 new message OR

123123

123

1 voice mail

Keep in touch6

30

6.3 Program your associate numberThe associated number can be a phone set number, the voice mail number or the pager number. It can be used as overflow number.

6.4 Define an overflow numberWhen your set is not available, outside the coverage area or not working, calls to your set will be automatically forwarded to this number if it has been defined.

select 'guide' select 'associate'

apply select 'edit'


apply

123 123CallAssociateOverflowPassword

123

Associate77907

123Associate

ModifyBack

123

AssociateDial a NumberPersonal DirPhone Book

select 'guide' select 'overflow'

apply select 'edit'


apply

123 123CallAssociateOverflowPassword

123

OverflowOvflw undefined

123Overflow

ModifyBack

123

OverflowDial a NumberPersonal DirPhone Book

Keep

into

uch

6

31

6.5 Diverting calls to another number (immediate diversion)The number can be your home, portable or car phone, voice message or an internal extension (operator, etc.).

6.6 Different types of diversions Example of diversion on busy• Different types of diversions:

You can initiate different types of forwarding from the call forward list. (call forward list

: )

select the 'diversion' function confirm access to immediate diversion

select 'modify' dial the number of your correspondent (dial, directories, last numbers dialled...)

apply

You can continue to make calls while your telephone is diverted.General remark concerning diversions: you can only activate a single diversion on your telephone. Programming a new diversion will cancel the previous one.

123123 123

Fwd ImmediateDe-activated

123Fwd Immediate

Activate FwdModify FwdBack

123

Fwd on BusyDial a NumberPersonal DirPhone Book

When you are in conversation, all your calls are diverted to the number you choose.

When you are absent, all your calls are forwarded to the number of your choice (delayed forwarding on no answer)

When you are absent or already in communication, all your calls are forwarded to the number of your choice (delayed forwarding on no answer or busy)

Program the forwarding of a set from another set (immediate remote forwarding)

123

Fwd on BusyFwd On No RepFwd Busy/NoRep

123


123

Fwd on BusyFwd On No Rep

Fwd Busy/NoRep

123

Fwd On No RepFwd Busy/NoRep

Remote Forward

Keep in touch6

32

• Example of diversion on busy

6.7 Cancelling all diversions

6.8 Consulting messages left while you were awayWhen you have received a message, the Message icon is displayed on the welcome screen. (Message : ) The red LED on your telephone flashes to indicate there is a message.

select the 'diversion' function select the 'list of diversions' icon

confirm access to diversion on busy


apply

123123 123


123

Fwd on BusyDial a NumberPersonal DirPhone Book


select the 'diversion cancellation' icon

apply

123123

123

Deact ForwardDeact FollowMeDe-act Rem Fwd

select the 'mail' function

select the 'text mails' icon select the desired message confirm to read it

from the options menu, you can erase the message, callback the message

sender, answer the message or read the next message

read the message confirm access to 'options'

123

1 new message OR

123

123

2 Text mail

OK?

123

John20 May 16:30 2/4

123

Malvei

Programming your telephone

33

7Other

7.1 Initializing your voice mailboxYou can use the Message icon on the welcome screen to initialize your voice mailbox. (Message : )

7.2 Modifying your personal codeYour personal code is used to access your voice mailbox and to lock your telephone.

select the 'mail' function

confirm access to the voice mail

enter your temporary password

enter your new password

record your name follow the instructions of the voice guide

end of recording

123

1 new message OR

123

123

select the 'customizing your telephone' function

select 'password'

enter the old password enter the new password (twice)

apply

As long as your voice mailbox has not been initialized, personal code is 0000.Each digit of the code is symbolized by an asterisk.

123 123

AssociateOverflow

Password

123

Old password :. . .

123

New password :. . .

Programming your telephone7

34

7.3 Adjusting the audio functionsYou can select the ring tone for your telephone (6 choices) and adjust its volume (4 levels).

• Choose the tune:

• Adjusting the ringer volume:

• Activate the buzzer or the ringer:

This key can be used to switch rapidly from the ringer to the vibrator and vice-versa.

select 'ring tone' select the melody of your choice

apply

select the melody of your choice

apply

select the 'volume' icon select the volume of your choice

apply

long press vibrator activated and ringer disabled

long press vibrator disabled and ringer activated

123 123

Melody1Melody2Melody3

123


123

Level1Level2Level3

123

Level1Level2Level3

123


123


Program

min

g yo

ur

telepho

ne

7

35

• Rapid customizing of the ringer:Depending on your activity, the ringer settings can be modified via a quick press on the switch on/

off key followed by the OK key.(switch on/off : , OK : )

Press the OK key to confirm (OK : )

7.4 Activating headset modeThis mode allows you to answer calls automatically (without doing anything) and to direct the call to the external headset.

Switch off the telephoneActivate/disable the vibratorActivate/disable the ringerActivate/disable meeting mode (progressive ringing)Lock the keypad

123

Switch off theset?

select the 'adjustment' function

position the cursor on 'headset'

activating headset mode

123

123

Keypad beepWarning beep

Headset


36

7.5 Adjusting your telephone functions

*You can activate or disable the following functions:

7.6 Adjusting screen brightness


select the function* you want to activate or disable

activate / disable return to idle

Lighting The telephone lights up when you press a key

Bell The telephone rings when a call is received

Buzzer The buzzer goes off when a call is received

Keypad bleep The phone bleeps each time you press a key

Error bleep The phone will bleep each time it detects an error

Outside area bleep

The phone bleeps if the radio link can no longer be detected

Standby screen Screen proposed after an idle period

Headset activating or deactivating headset mode

123

123

RingingKeypad beepWarning beep


select the 'contrast' icon increase or decrease the contrast

return to idle

123

123

Contrast: 3/5

Program

min

g yo

ur

telepho

ne

7

37

7.7 Selecting language

7.8 Programming your personal directory Your personal directory can contain up to 10 numbers.

To key in the name: the keys in the keypad include letters that you can display by pressing them successively.Example: press '8' twice to display the letter 'U'.

select the 'language' icon select the language of your choice

apply

The initial language selection is made automatically by the system.

123 123

DeutschFrançaisEnglish

select the 'directories' function validate access to the 'personal directory'

position the cursor on an existing record

apply select the option 'create'

enter the name apply enter the number apply

123123


123

1-JOHN2-PAUL

123Paul

CallModify

Create

123Name?

MARTIN

123Number?

0123456789


38

7.9 Modifying a card in the personal directory

7.10 Erase a record from the personal directory


select the card to be modified apply select 'modify' apply

modify the name apply modify the number apply

Use the browser to position on the character or digit to modify.To delete a character, briefly press the delete key. ( delete : ). P65-020.

123123


123

1-JOHN2-PAUL

123Paul

CallModifyCreate

123Name?

MARTIN

123Number?

0123456789

C


select the record to erase apply apply confirm

123123


123

1-JOHN2-PAUL

123Paul

ModifyCreateDelete

Program

min

g yo

ur

telepho

ne

7

39

7.11 Programming an appointment reminder

To cancel your appointment call-back request:

7.12 Identify the terminal you are on

select the 'appointment' function apply

enter the time of the appointment

apply where appropriate, dial the number of the

destination set

apply

At the programmed time, your telephone rings:

press the On-hook key to accept the appointment (hang up : ).

If you do not validate the answer to the first call-back, a second call-back will be made. After a second call-back with no answer, the call-back request will be cancelled. If your line is forwarded to another set, the appointment reminder will not follow the forwarding

select the 'appointment' function apply;

where appropriate, dial the number of the destination set

apply

123 123

Set appointmentCancel appointm

123

. . . : . . .

123 123

Set appointmentCancel appointm

Displays your telephone number.

(long press)


40

7.13 Locking your telephone• Locking your terminal:

This service enables you to prohibit outside calls and any programming changes on your telephone:

• Unlock your terminal:

• Lock/unlock keypad:

select the 'lock' function

confirm

select the 'lock' function

confirm personal code

press and release select the 'lock' icon apply to unlock the keypad

123

123

Lock/unlock?

123

Set is locked

123

123

Unlock the set?

123

Set is unlocked

123

Using the telephone in GAP mode

41

8OtherYour telephone complies with the GAP standard and can be used in simplified mode on another

DECT/GAP system (other PABX or indoor relay unit).Unless otherwise specified, the functions described below are available on your telephone in combination with the mandatory functions provided by your fixed GAP system.Automatic transfer between radio cells:This telephone function enables you to move around between radio relay units, without any break in communications. However, this facility depends on the inherent limitations of the fixed system, notably its ability to manage several radio relays.Display function:When a call is made from the telephone, the digits dialled are displayed. When you receive a call, the display indicates the caller’s number or name, if this function is provided by the fixed system.

8.1 Making a call

8.2 Receiving a call

8.3 Calling from your personal directory

8.4 Redialling the last number dialled (redial)

Press the unhook key (hold down for a few seconds). (lift the receiver : )

This utilisation may involve functional restrictions outside the coverage of our guarantee.

dial send the call speak hang up

123

John

01:20

you are receiving a call

lift the receiver speak hang up

123

Sophie

123

Sophie

00:50

select the 'directories' function select the name of the person you wish to call

send the call

123 123

1-MARTIN2-SOPHIE3-

Using the telephone in GAP mode8

42

8.5 Sending DTMF signalsDuring a call, you sometimes have to send DTMF signals, for example, for a voice message service, an automatic switchboard or when remotely consulting an answering machine. To do this:

Press the star key (hold down for a few seconds). ( star : )

8.6 Sending a calibrated cut-off

The calibrated cut-off activates functions such as transfer to another telephone set.To make a calibrated cut-off:Press the 0 key (hold down for a few seconds).

8.7 Programming your personal directoryYour directory can contain up to 12 numbers

select the 'directories' function select the chosen card

apply apply enter the name (10 characters maximum)

apply enter the number apply return to idle

To key in the name : the keys in the numeric keypad include letters that you can display by pressing them successively. Example: press twice in succession on 8 to display the letter 'U'. To insert a pause in a number, press the 1 (hold down for a few seconds). To insert a measured break, press 0 (hold down for a few seconds).

123 123

1-............2-............3-............

123

1-Edit2-Delete3-Call

123Name?

MARTIN

123Number?

0123456789

Usin

g the

telepho

ne

inG

AP

mo

de

8

43

8.8 Modifying a name or number

8.9 Deleting a card

select the 'directories' function select the card to be modified apply

select 'edit' apply move onto the letter to be modified

modify the name

apply move to the digit to be modified modify the digit apply

To delete a character, use the delete key (delete : ).

123 123

1-MARTIN2-SOPHIE3-

123


123Name?

MARTIN

123Number?

0123456789

C

select the 'directories' function select the card to be deleted apply

select 'delete' apply

123 123

1-MARTIN2-SOPHIE3-

123


Using the telephone in GAP mode8

44

8.10 Customizing and adjusting your telephoneChoosing your melody:

Adjusting the ringer volume

Selecting language :

select the 'ringer' function select the melody of your choice

apply return to idle

select the 'ringer' function select the 'volume' icon

increase / reduce the volume

return to idle

select the 'language' function select the language of your choice

apply return to idle

123 123


123 123

Volume: 3/4

123 123

Français 1Deutsch 2English 3

Usin

g the

telepho

ne

inG

AP

mo

de

8

45

Adjusting screen contrast:

8.11 Adjusting your telephone functions

*You can activate or disable the following functions:

select the 'adjustment' function select the 'contrast' icon

increase / reduce the contrast

return to idle

123 123

Contrast: 3/5

select the 'adjustment' function select the function* you want to activate or disable

activate / disable return to idle

Lighting The telephone lights up when you press a key

Bell The telephone rings when a call is received

Buzzer The buzzer goes off when a call is received

Keypad bleep You will hear a bleep each time you press a key

Error bleep You will hear a bleep each time an error is detected

Outside area bleep The phone bleeps when the radio link can no longer be detected

Standby screen Screen proposed after an idle period

123 123

RingingKeypad beepWarning beep

Registering the telephone

46

9Other

9.1 Registering the telephone on a system for the first timeFor the mobile telephone to function, it must be registered on at least one Alcatel-Lucent or GAP system (registration operation).If when first switched on the display indicates: 'System 1 — Auto install ?' your telephone has not been registered on any system; consult your installation technician or proceed as follows:1. Prepare your system for registration (see system installation guide).2. When the system is ready, the station always displays the starting screen:

3. You have two subscription possibilities:a- If the system does not use an AC code

b- If the system uses an AC (authentication code)

confirm to install the telephone

registration can begin

launch subscription

select 'ac' apply enter the code apply

launch subscription select the region corresponding to your country*

123

SYSTEM 1Auto install?

123

LaunchSubscription?

123

SubscriptionRunning…

123

ConfigureAC code ?

123AC Code

. . . . . . .

123

LaunchSubscription?

123

1-............2-............2-............

123


Reg

istering the telep

hone

9

47

The DECT set can be programmed and can address the 4 specified frequency bands. On installation, the user of a DECT set must declare the set in the appropriate frequency band according to the country in which the user finds himself:

Before installing your DECT set, please contact your administrator to know which frequency band you need to declare.

The registration operation can last up to 2 minutes.If the operation has been done correctly (subscription accepted), the telephone is ready to be used and the radio reception quality icon is displayed. ( Radio reception quality : )If the registration operation has not been successful, the station proposes launching the subscription again.

Europe band: 1880 MHz - 1900 MHz

US/Canada band: 1920 MHz - 1930 MHz

South America band: 1910 MHz - 1930 MHz

Asia band: 1900 MHz - 1920 MHz

Utilization of the telephone in GAP mode can lead to functional limitations for which no claims will be considered under the terms of the warranty.

123

Region 1Region 2Region 3

123

Region 1Region 2Region 3

123

Region 1Region 2

Region 3

123

Region 2Region 3

Region 4

123

LaunchSubscription?

Registering the telephone9

48

9.2 Registering the telephone on other systemsThe telephone can be declared on several systems (maximum of 5).Note: the input is usually reserved for use with your main Alcatel-Lucent system. You can select the other inputs to register the telephone under another system (Alcatel-Lucent or other system).

To make a new registration, when the telephone has already been registered on one or more systems, proceed as follows:

1. Prepare your system for registration (see the system installation manual or consult your installation manager).

2. When the system is ready:

select the 'installation' function enter the installation password (314987)

apply select a system apply select 'install'

apply select the region corresponding to your country*

The DECT set can be programmed and can address the 4 specified frequency bands. On installation, the user of a DECT set must declare the set in the appropriate frequency band according to the country in which the user finds himself.

123 123Password?

. . . .

123

SYSTEM 1SYSTEM 2SYSTEM 3

123SYSTEM 2

InstallEdit name

123

LaunchSubscription?

123

1-............2-............2-............

Reg

istering the telep

hone

9

49

3. You have two subscription possibilities:a- If the system does not use an AC code

b- If the system uses an AC (authentication code)

If the registration operation runs correctly (Subscription accepted), the telephone is ready for use, and the radio coverage icon appears.If the registration operation has not been successful, the station proposes launching the subscription again.

Depending on the type of system concerned, registration may require one or more additional operations on the system.

launch subscription

select 'ac' apply

apply launch subscription

123


123

LaunchSubscription?

123AC Code

. . . . . . .

123

LaunchSubscription?

123


123

LaunchSubscription?

Registering the telephone9

50

Selecting your telephone systemYour telephone can be programmed to function on 5 different DECT systems (Alcatel-Lucent or GAP).

select the 'system' function

select the desired input (the chosen option is indicated by the radio button with a central dot)

apply

The selection is retained even after switching the telephone on/off. The selection of a specific system (SYSTEM...) forces operation on a specific system. This selection must be changed if one wishes to change system. Selecting 'Lock to any' enables the telephone to connect automatically when it enters a system coverage zone. If the systems programmed in the telephone have common coverage zones, the telephone selects the first system found.

123

123

SYSTEM 1SYSTEM 2Lock to any

Accesso

ries10

51

Other

10.1 Chargers

• Fixing a charger on a vertical surface

• Assembling two chargers

The 'Basic Desktop' charger includes:1. a telephone support,2. a mains cable,

via an AC/DC adaptor.

The 'Dual Desktop' charger includes:1. a support with :

- a place for the telephone,- a place for an additional battery,- a charge indicator light for the additional battery.

2. a mains cable via a AC/DC adaptor..

The metal shielding plate under the chargers can be dismounted, enabling you to fix the charger on a vertical surface (see figure), contact your installer

The metal shielding plate under the chargers can be dismounted and may be used to assemble two chargers together (see figure). This assembly can also be fixed on a vertical surface, contact your installer

Accessories

52

10

10.2 Characteristics of the mains power adapterInput: 100/240 V - 50/60 HzOutput: 7.5 V - 0.38 A

10.3 Presentation of the battery packThe 300/400 mobiles are supplied with an 800 mAh capacity Li-Ion battery.

Initial charge:

The mains power socket used must be close to the charger/holder and easily accessible, so that it can be used as an 'on/off' facility.

Autonomy of your telephone 300 DECT 400 DECT

On standby in the radio coverage zone 233 hours 233 hours

In continuous conversation 20,4 hours 19,6 hours

Place the telephone in the charging

holder

Battery icon

flashing

in charging phase

The battery is charged

Maximum battery performance is only reached after around 10 charge/discharge cycles.These batteries contain polluting substances: do not dispose of them in a dustbin - take them to a specialized collection point.

OKOK

OKOK

Accesso

ries10

53

10.4 Headphone / external microphoneThe side of the telephone features a headphone / external microphone socket. Contact your retailer to find out the characteristics of the various headphone models.

10.5 Cleaning your telephoneYour telephone does not require any particular servicing. However, it may be cleaned using a soft, damp cloth.

10.6 Transporting and protecting your telephoneTo avoid losing your telephone, get into the habit of clipping it onto your belt. Your telephone can also be carried in a protective case.

Do not use soap or detergent that would risk altering the colours or damaging the surface of the telephone.

Various models of carrying case are available. Ask your installation technician for information. It is vital to use the special protective carrying case if your telephone is to be used in an industrial environment (presence of dust, filings, vapours of diverse origins and risk of being dropped). If the telephone is used with a carrying case, the belt clip must be removed.

Glossary

54

11OtherBroker call:

This password controls access to the programming and terminal locking functions by the user (default password: 1515).

call transferFunction enabling a call to be transferred to another telephone within the system.

Common directory:This directory contains all the speed-dial numbers accessible to the users of the France Télécom diatonis system.

Conference:The conference function allows the user, in contact with two correspondents, to set up a three-way conference.

DECT:European cordless telephone standard: Digital Enhanced Cordless Telecommunication:DECT telephone: cordless telephone complying with the DECT standard.

GAP (Generic Access Profile):Specific operating mode defined in the European DECT standard. The telephone GAP mode is a basic and simplified form of operation compatible with other DECT GAP systems (other PBX or indoor relay).

Hunting groups:Several telephones grouped under one directory number. A call to this number is directed to one of the free telephones within the group.

Intrusion:Function allowing intrusion into a conversation between two correspondents.

Personal assistant:This facility enables the caller to avoid having to leave a message in the voice mailbox and directs him/her to an extension number, an outside number, a mobile or the switchboard.

Parking:This function places an outside call on hold, for subsequent recovery on another “authorised” extension within the system.

PasswordThis directory contains all the abbreviated numbers that can be accessed by users of the Alcatel-Lucent installation

Personal directory:This directory contains the personal numbers of the user of a terminal.

Pick-up group:This function enables you to answer a call ringing on another terminal. Calls can only be picked up within the pick-up group.

Broker cal:lDuring a conversation, DTMF codes are sometimes required. These codes are used when a user wants to consult a voice server, access a PABX or remotely consult an answering machine.

Declaration of compliance

55

howtoc

Declaration of complianceWe, Alcatel Business Systems, hereby declare that we assume the Alcatel Lucent 300 DECT Handset and Alcatel Lucent 400 DECT Handset to be compliant with the essential requirements of Directive 1999/5/CE of the European Parliament and Council..

This equipment uses the DECT harmonised frequency spectrum and can be used in all the countries of the European Community, Switzerland and Norway.No guarantee is given concerning possible interference affecting DECT equipment, due to other authorised utilisation of the radio frequencies concerned.This device has been designed and manufactured not to exceed the SAR (Specific Absorption Rate) radio frequency power transmission limits established by the different countries concerned. The SAR value measured is equal to 0.061 W/kg (the globally accepted maximum limit being 1.6 W/kg).

The labels and icons presented in this document are not contractually binding and may be modified without prior warning.The labels and icons displayed on your phone depend on the system to which you are connected and may differ from those specified in this document.

Any unauthorised modification to the product shall render this declaration of compliance null and void. A copy of the original of this declaration of compliance can be obtained by post from :

Alcatel Business Systems - Technical Services - Approvals Manager1, route du Dr. Albert Schweitzer - F 67408 Illkirch Cedex - France

Information relative to the environment

This symbol indicates that at the end of its life, this product should be subject to special collection and disposal in member countries of the European Union, as well as in Norway and Switzerland. By ensuring this product is disposed of correctly, you will help to conserve natural resources and help prevent potential negative consequences to the environment and human health which could otherwise be caused by inappropriate disposal of this product. For further details about recycling this product,

please contact the supplier who sold you the product.

MU60370BSAA-E800ed01

Documents

Alcatel-Lucent 300 DECT Handset Alcatel-Lucent 400 DECT Handset