Alfred Saliba Center for Families

Early Head Start

End of year Report for School Year 2013-2014

August 19, 2013- July 31, 2014

Prepared by Rena Miller, Dorothy Harris,

and Sherri Williams

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Table of Contents

Department Accomplishments………………………..……….3

Center Wide Goals and Outcomes………………………....11

Early Head Start Program Goals/outcomes….13

New Program Goals of 2013-2014………………… 17

Needs/Challenges………………………………………….18

Success Story………………………………………….....19

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Department Accomplishments

August 2013

• Reviewed July and new children for August Well Baby info • Attended EHS Summer training August 5-7 • 88 home visits were made totaling 125.5 staff hours in the home

September 2013

• Reviewed July and new children for September Well Baby Info • Parent Committee meeting held September 11, 2013 (new officers

Elected and Policy Council members nominated) • Had EHS management team meeting 9/13/13 • Coordinators attended Domestic Violence in the workplace by Karen

Boyd, House of Ruth September 16, 2013 • EHS held vision screenings September 19, 2013 provided by Focus First • Education Coordinator and Program Services Coordinator attended

Cluster meeting in Montgomery September 25, 2013 • EHS submitted Yolanda Thomas (son Zacharias Thomas) as our success

story • Family Specialist Erica Boyd and Kristy McGriff attended Healthy Marriage

Training in Montgomery 9/10/13 • Racheal Nixon attended Partners for a Healthy Baby curriculum training

September 23-27 in Orlando Florida. • Salvation Army Christmas assistance information was distributed to all

EHS parents • 55 home visits were made totaling 104.5 staff hours in the home

October 2013

• EHS closed from 10/7-10/9 due to government shut down • Reviewed Well Baby Exam information for October

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• Community Helpers month at EHS – visits from Dothan City Police Car, Pilchers Ambulance, Dothan Fire Department (fire truck), Tracy Andrews, nurse

• Richard Dismukes, Mental Health Consultant observed classroom 1 and 3 with one referral recommendation

• Two families selected for Christmas Assistance from Farley Nuclear Plant (1 home base and one center base family )

• Program Services Coordinator conducted two post partum visits for home base parents on 10/14 and 10/17

• Pumpkins were donated from Publix and distributed to EHS families • Program Services Department staff meeting was held on October 15 • Case Staffing was held on October 15 • Program Services Coordinator conducted a file review and interview for

DHR Committee Meeting on October 17 • EHS QA and management team was held on October 18 • Policy Council training for new members was held on October 23 • Policy Council meeting was held on October 23 following training of new

members • Parent Committee Meeting was held October 24. Parent Engagement

Activity System was completed and distributed to parents. Through a partnership with Alabama Partnership for Children 2 $20.00 gift cards will be given away at each Parent Committee Meeting and Parent Café’s will be held once a quarter with refreshments. This was approved during parent committee meeting by the parents.

• EHS Fall Festival was held October 31 • 67 home visits have been made totaling 118 staff hours in the home.

November 2013

• Reviewed Well Baby Exam information for November • Richard Dismukes, Mental Health Consultant observed classroom 2 and

net with one Center Base Parent • Program Services Department staff meeting was held on November 5 • Case Staffing was held on November 5 • Sherri Williams and Racheal Nixon attended Case Management Training

in Montgomery November 7 • EHS held the first Parent Café on November 13. Natoya Carroll presented

a discussion on Budgeting and Couponing • Program Services Coordinator attended DHRQA meeting November 14

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• EHS QA and management team was held on November 15 • Rena Miller and Sherri Williams assisted with Toys for Tots sign up on

November 18 • Policy Council Meeting was held November 20 • EHS hosted a Family Feast for our Families November 21 • Rena Miller, Dorothy Harris, and Sherri Williams attended Camp Hire

Graduation November 22 • EHS Fall Festival was held October 31 • 67 home visits have been made totaling 118 staff hours in the home.

December 2013

• Reviewed Well Baby Exam information for December 2013 • Richard Dismukes, Mental Health Consultant observed classroom 5 and 6 • Case Staffing was held on December 5 • EHS held Parent Meeting on December 11, 2013. Topic was Shaken Baby

Syndrome and SIDS presented by Sherri Williams • Sherri Williams attended Content Area Training in Montgomery

December 13 on Disabilities • EHS QA meeting and management team was held on December 13 • Rena Miller, Dorothy Harris, Sherri Williams, and Linda O’Connell

participated in a conference call December 16 from the Regional Office • Rena Miller and Sherri Williams assisted with Salvation Army Bell Ringing

December 18 at Wiregrass Commons Mall • Two Early Head Start Families were assisted with Christmas from Farley

Nuclear Plant. They received their gifts December 16. • Other families were assisted by Salvation Army and Toys for Tots. Toys

for Tots families received their gifts December 23. • Program Services Coordinator attended DHRQA meeting December 19 • Sherri Williams completed home base observations for Lisa Thomley and

Racheal Nixon • 67 home visits have been made totaling 118 staff hours in the home.

January 2014

• Reviewed Well Baby Exam information for January 2014 • Case Staffing was held on January 7

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• Theme for Center Base program was animals • EHS held Parent Meeting on January 8 Topic was on Language and

Literacy by Lisa Thomley and Racheal Nixon • EHS Center Base Meeting was held on January 9 • EHS QA meeting and management team was held on January 10 • Sherri Williams attended a Focus Group Meeting with the Alabama

Department of Public health on January 14 • Policy Council Meeting was held on January 15 • Program Services Coordinator attended DHR QA meeting January 16 • Sheri Williams attended Health Services Advisory Council Meeting

January 21 • Rena Miller attended Head Start Policy Council Meeting January 21 • Home Base Family Day was held January 22 at Pretend Play • Sherri Williams attended and IEP meeting at Head Start with a parent

January 24 • Dorothy Harris completed 2012-2013 Annual Report for EHS • Dorothy Harris completed FY13 Annual Update for Alfred Saliba Center

for Families • A total of 2,099 meals and snacks were served to center base children • 54 home visits have been made totaling 95 staff hours in the home.

February 2014

• Reviewed Well Baby Exam information for February 2014 • Case Staffing was held on February 4 • Sherri Williams presented the EHS program to direct service case

managers at DHR February 5 • Theme for Center Base program was multi cultural month • Dental Screenings were held February 6 by Dandridge Dental Clinic • Richard Dismukes, LPC observed the Home Base Family Day February 6 • Rena Miller and Sherri Williams attended a Health Fair at Andrew Bell

Center in conjunction with Montgomery Aids Outreach February 8 for EHS.

• EHS held Parent Café on February 12. “Who Knew” was the topic on inexpensive things to use around the house for cleaning, repairs, etc.

• EHS Center Base Meeting was held on February 18 • EHS QA meeting and management team was held on February 14 • Policy Council Meeting was held on February 19

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• Rena Miller attended Head Start Policy Council Meeting February 13 • Rena Miller attended Head Start Education Meeting February 21 • Rena Miller participated in Front Porch webinar series on February 24 • Home Base Family Day was held February 6 and 12 • Succesful Peer Review for ASCF completed February 27 • A total of 2388 meals and snacks were served to center base children • 57 home visits have been made totaling 98.5 staff hours in the home.

March 2014

• Reviewed Well Baby Exam information for March 2014 • Program Services Staff meeting was held on March 4 • Case Staffing was held on March 4 • Theme for Center Base program was weather • Richard Dismukes, LPC observed two classrooms March 6 • Sherri Williams provided a presentation on EHS program to United Way

Committee March 6 • A transition meeting was held at Head Start March 11. All Coordinators

and Program Services Staff attended the meeting with Head Start staff. • EHS held Parent Meeting was held March 12. Tommy Davis from Strong

Families presented the program • Education Committee Meeting was held at EHS March 13 • EHS Center Base Meeting was held on March 18 • EHS QA meeting and management team was held on March 14 • Policy Council Meeting was held on March 19 • Rena Miller attended Head Start Policy Council Meeting March 6 • Rena Miller participated in a Webinar about the new initiative on

Partnering with Child Care Centers • Home Base Family Day was held March 12 and 18 • Sherri Williams conducted a Peer Review along with Linda O’Connell in

Montgomery March 18 • A total of 1,939 meals and snacks were served to center base children • 55 home visits have been made totaling 95 staff hours in the home.

April 2014

• Reviewed Well Baby Exam information for April 2014

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• Program Services Staff meeting was held on April 1 • Case Staffing was held on April 1 • Sherri Williams attended ASA meeting April 2 • Theme for Center Base program was outdoors • Richard Dismukes, LPC observed two classrooms April 3 • EHS Center Base Meeting was held on April 8 • Parent Meeting was held April 9 • Observation was conducted by Denise Vincent, Head Start April 9 for the

Home Base children • Health Services Advisory Committee was held April 10 • Sherri Williams attended DHR QA Committee Meeting April 17 • Dorothy Harris completed and distributed EHS newsletter April 18 • EHS parents volunteered to assist with EHS Egg Hunt • EHS QA meeting and management team was held on April 21 • Dorothy Harris, Rena Miller, Sherri Williams, Erica Boyd, Kristy McGriff

assisted with the Wedding of Camp Hire and Strong Families graduate on April 18

• Policy Council Meeting was held on April 23 • Rena Miller and Linda O’Connell attended a meeting on Quality Child

Care Partnerships • Rena Miller participated in a Webinar on Literacy on April 28 • Home Base Family Day was held April 9 (Head Start Observation) and

April 23 (Landmark Park) • Early Head Start participated in fund raising efforts for March of Dimes

and Derby Day for Alfred Saliba Center for Families • A total 2591 of meals and snacks were served to center base children • 55 home visits have been made totaling 95 staff hours in the home.

May 2014

• Reviewed Well Baby Exam information for May 2014 • Completed Home Base Inventory list • May 5-9 was staff appreciation week and parents provided snacks to the

staff. Also Ms. Mary McGriff provided lunch for the staff on May 9. • Case Staffing was held on May 6 • Rena Miller and Sherri Williams visited Headland Early Head Start

Classrooms May 7 • Two transition meetings were held at EHS with Head Start staff for

parents to complete transition paperwork on May 8 and May 15 • Head Start provided a tour for EHS transitioning children and parents

May20

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• Rena Miller and Sherri Williams provided interviews to Camp Hire participants May 21

• Theme for Center Base program was nursery rhymes • EHS Center Base Meeting was held on May 13 • Parent Meeting was held May 14 (Jacob Butler presented the program on

CCDC) • Sherri Williams attended DHR QA Committee Meeting May 15 • EHS QA meeting and management team was held on May 9 • Policy Council Meeting was held on May 21 • Home Base Family Day was held May 14 and May 21 (Miracle Park) • A total 2633 of meals and snacks were served to center base children • 68 home visits have been made totaling 121.5 staff hours in the home.

June 2014

• Reviewed Well Baby Exam information for June 2014 • Sherri Williams and Linda O’Connell conducted a Peer Review for Hope

Place in Brewton, Alabama June 10 • Parent Café was held June 11. Program was conducted by Trish McInnis,

Alabama Partnership for Children • Theme for Center Base program was transportation • EHS Center Base Meeting was held on June 19 • Sherri Williams attended DHR QA Committee Meeting June 19 • EHS QA meeting and management team was held on June 20 • Jackie Daniels Education Manager with SARCOA and other program

managers toured EHS and met with Rena Miller as a training session on June 24.

• Home Base Family Day was held June 11 and 26 (Library) • Rena Miller and Erica Boyd attended Fatherhood Engagement Day with

Strong Families Department June 28 • A total 2420 of meals and snacks were served to center base children • 73 home visits have been made totaling 127 staff hours in the home.

July 2014

• Reviewed Well Baby Exam information for July 2014 • Theme for Center Base program was summer

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• Sherri Williams and Racheal Nixon attended Medical Aids Outreach Conference July 11. We also set up and manned a recruitment booth for Early Head Start at the conference.

• Dorothy Harris, Rena Miller and Sherri Williams set up and manned a recruitment booth fro Early Head Start at Southside Walmart

• Two orientations were held for new Early Head Start parents July 17 and 24.

• Sherri Williams, Dorothy Harris and Rena Miller completed performance appraisals and supervisions for all staff.

• Sherri Williams conducted Home Base Observations for Lisa Thomley and Racheal Nixon

• Rena Miller and Sherri Williams conducted pre service training for EHS staff at Southeast Alabama Regional Planning and Development Commission July 28

• End of the year celebration was held for Early Head Start July 31. Strong Families Department assisted with this effort

• Sherri Williams and Rena Miller completed Pre-Service Training for Early Head Start staff to be conducted August 4-8,

• 73 home visits have been made totaling 128.5 staff hours in the home.

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Center-wide Goal/Outcomes

Goal 1: The Alfred Saliba Center for Families will assist vulnerable families in improving their health, safety and stability as evidenced by the provision of family-centered services that address families’ needs in meeting the following center-wide outcomes.

Desired Outcome 2: Case management and coordination services including referral and follow-up with other child and family serving agencies and entities will be provided of 241 non-duplicated families

Evidence of Success: By September 30, 2014, 3,000 unduplicated families will be assessed and individualized services will be provided across all program areas.

By July 26, 2013 (for school year August 2012 – July 2013) 92 Early Head Start parents had been case managed and goals were established and tracked. Goals for parents included some of the following: employment, education, budgeting, healthy life style (i.e. losing weight and exercising), and developing goals for their children for school readiness such as potty training, transitioning, naming letters, recognizing printed name, naming colors.

Desired Outcome 3: Families receiving case management services will reach their personal goal or record goal progress of at least one increment during the time of participation in the Center’s programs.

Evidence of Success: By September 30, 2014, at least 85% of the families receiving case management services will record goal progress of at least one increment during the time of participation in the center’s programs and 50% will actually reach a personal goal.

By July 31, 2014 93 % of Early Head start parents had completed or advanced at least one goal increment for the year. Goal 2: The Alfred Saliba Center for Families will assist vulnerable families in improving their health, safety and stability as evidenced by the provision of family-centered services that address families’ needs by meeting the following outcomes in the Intake Department.

Desired Outcome 3: The Intake Department will provide concrete services that address families’ survival needs and self-sufficiency needs, including clothing, food, housing transportation, GED testing, medication assistance for core consumers and others that are enrolled in Saliba Center Services

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Evidence of Success: By September 30, 2014, the intake department and other departments will have provided concrete services to at least 355 consumers that address families’ survival needs and self-sufficiency need , including clothing, food, housing transportation, GED testing, medication assistance , utilizing approximately $10,500 of designated grant and contribution funds.

By July 31, 2014 3 Early Head Start parents were provided assistance with electricity totaling $434.68

Early Head Start Program Goals and Outcomes

Goal 5: The Alfred Saliba Center for Families will assist vulnerable families in improving their health, safety and stability as evidenced by the provision of family-centered services that address families’ needs by meeting the following outcomes in the Early Head Start Department

Desired Outcome 1: The Early Head Start Department will provide consumer assessment and individualized, family-centered services for 76 non-duplicated consumers.

Evidence of Success: By August 31, 2014, at least 68 families will have received services through the Early Head Start department

Assessment tools: Monthly center and Child Plus tracking reports, sign-in sheets, management team and Policy Council minutes, Program Information Report, and federal review results.

Frequency of Assessment: Monthly reporting and end of year annual report.

Seventy-two families received services through the Early Head Start department. These included78 children and 5 pregnant moms.

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Desired Outcome 2: The Early Head Start Department will ensure that 100% of all Early Head Start children have a medical home and medical insurance.

Evidence of Success: By August 31, 2014, 100% of children will have a medical home and medical insurance and 90% will be up to date on their immunizations and 90% well- baby check- ups will be up to date

Assessment tools: Child Plus tracking reports, , management team and Policy Council minutes, immunization slips, well-baby checkup documentation, doctor’s releases, Program Information Report, and federal review results

Frequency of Assessment: Monthly reporting and end of year annual report.

By August 31, 2014, 78 children (100%) had a medical home and medical insurance; 77 ((99%) were up-do-date on immunizations; 73 (94%) were up-to-date on well-baby check-ups.

Under 1 year 16

1 year old 31

2 years old to 3 years old

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Enrollment of Children By Age

Under 1 year

1 year old

2 to 3 years old

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Desired Outcome 3: The Early Head Start Department will ensure that 90% of all Early Head Start children are developmentally on track. (10% of our children have disabilities).

Evidence of Success: By August 31, 2014, 100% of children will have a developmental screen and three assessments with 90% showing that they are developmentally on track

Assessment tools: Child Plus tracking reports, , management team and Policy Council minutes, Program Information report, federal review results, school readiness goal evaluations. E-LAP and Teaching Strategies assessments

Frequency of Assessment: Monthly and quarterly reporting and end of year annual report.

By August 31, 2014, 78 children (100%) had received a developmental screening (ASQ-3) and assessment. Assessments showed that 70 children (90%) were developmentally on track, as 8 out of 78 children were referred to Early Intervention and approved for services.

0%10%20%30%40%50%60%70%80%90%

100%

Medical Home Medical Insurance Up-do-dateImmunizations

Up-do-date WellBaby Exams

100% 100% 99%

94%

Health Services

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Desired Outcome 4: The Early Head Start Department will ensure that 85% of all Early Head Start Center-based children will attend on a regular basis and home-base families will receive 44 visits per year.

Evidence of Success: By August 31, 2014, 85% of children will been present during each month of operation and children enrolled in the home-base component will receive 44 visits.

Assessment tools: Child Plus tracking reports, , management team and Policy Council minutes, Program Information report, daily attendance reports, home visit tracking forms, and federal review results

Frequency of Assessment: Daily and monthly reporting and end of year annual report.

Received Developmental

Screenings, 100% Drvelopmentally

on Track, 90%

Developmental Screenings

Received DevelopmentalScreenings

Developmentally On Track

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The yearly attendance average for Early Head Start was 87%.

Desired Outcome 5: The Early Head Start Department will ensure that 100% of all Early Head Start parents have set personal goals and are engaged in the program. ..

Evidence of Success: By August 31, 2014, 100% of parents set established goals and 90% (75) had increased one increment on their goal ratings. 55% (44) parents completed 99 established goals.

Assessment tools: Goal rating forms, sign in sheets to meetings, Policy Council minutes, Program Information report, federal review results, and results of Community Family Engagement Plan

Frequency of Assessment: Monthly reporting and end of year annual report.

70%

75%

80%

85%

90%

95%

100%95%

86% 87% 86% 88%

80%

91% 89%

86%

90%

82% 80%

Monthly Attendance Average

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New Goals for 2014-2015 Goal 1: The Early Head Start Department will provide consumer assessment and individualized, family-centered services for 76 non-duplicated consumers.

Goal 2: The Early Head Start Department will ensure that 100% of all Early Head Start children have a medical home and medical insurance.

Goal 3: The Early Head Start Department will ensure that 90% of all Early Head Start children are developmentally on track. (10% of our children have disabilities).

Goal 4: The Early Head Start Department will ensure that 85% of all Early Head Start Center-based children will attend on a regular basis and home-base families will receive 46 visits per year.

Goal 5: The Early Head Start Department will ensure that 100% of all Early Head Start parents have set personal goals and are engaged in the program.

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Needs/Challenges

• Recruitment and retention for the EHS Home Base Option • Mileage reimbursement increase • Cleaning and repairing of center floor • Computer • Printers • Address for Home Based office for emergency purposes

SALIBA CENTER FOR FAMILIES

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EARLY HEAD START

Early Head Start Success

During the school year 2013/2014, I had the pleasure of meeting Diane Hines and her two beautiful grandchildren, Jaylionna and Trinity Miller. Ms. Hines was awarded physical custody of her grandchildren when Jaylionna was one year old and Trinity was 1 month old and when their parents were both sent to prison. on drug charges. Ms. Hines was a recent widow when the Department of Children and Families in Florida called her to say that the children would be sent to foster care. Despite having just had a total knee replacement, and being 58 years old, Ms. Hines said to the judge, “Bring me my babies.” She went through the proper channels and was awarded physical custody of the girls. She moved from Florida to Alabama in 2013 and immediately set out to find the best educational experience for Trinity and Jaylionna. That’s when she discovered Home-Based Early Head Start! Jaylionna was already three when Ms. Hines discovered Early Head Start, therefore, she was, technically, “too old”to be enrolled in the program. Trinity’s sister was only two, so Ms Hines signed her up immediately. I was thoroughly impressed with this family the first time I met them. Ms Hines listened intently to everything I said and followed through with all goals that were set for herself and her grandchildren. Even though Jaylionna was too old for the program, we worked just as hard with her as we did with Trinity. Ms. Hines set a personal goal to finalize the adoption of her grandchildren. I found her a volunteer lawyer program. She called immediately and they were glad to help her navigate the system, at no cost to her. The adoption was finalized in May, 2014, and I had the pleasure of attending the adoption ceremony at the courthouse in Dothan, Alabama. Our girls have graduated from the Early Head Start program and have, both, gone on to do well in “big Head Start.” They were a model family for Early Head Start, attending our Family Day activities, Parent Committee meetings and following through with all of their goals. This story is definitely “a happy ending!

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