Alfresco based solution SX-Government · PDF fileContent and Process Management. ... Add the necessary documents to familiarize the participants ... Access rights, role model

Alfresco based solutionSX-Government system

Soft Xpansion International

Soft Xpansion International 2

ECM-systemDocument management

Resorts of citizens

Administration Service Center

Automation of HR-procedures

Personal reception of citizens by public officials

Events calendar

ECM system:Content and Process Management


ECM-system

Incoming document processing

Outgoing document processing

Processing of Internal Documents

Regulatory Documents of the Executive Body

Document templates

Report of the executive body on the implementation of

the project

Reports

Document management: groups of documents and processes on them

Internal correspondence

Protocols

Assignment


ECM-system

All information is submitted by the operator in electronic

form

A paper statement with a list of required documents is

formed automatically

Scanning documents directly from an electronic

card

Automatic generation of registration number in accordance with the

nomenclature

Information is "pulled up" from the directories automatically

depending on the chosen admin service

Center of Administrative Services


ECM-system

The business process of document processing

includes:

Functionality of two-way relations between documents

Automatic dispatch of SMS-notifications

Accounting for the transfer of originals of documents

Saving document versions

Center of Administrative Services

Registration ApprovalEstablishment of resolutions Signing

Execution Reports Time control, etc.


ECM-system

Management and changing the organizational structure

Creation of electronic cards of new employees, moving to the

archive the old ones

All information about the employee is in the

electronic card

Adding / removing employees to / from the

"tree" of the organizational structure

"Manager-Assistant" functionality

Automation of HR-procedures

Position Substitution Moving

Vacation Encouragement and recovery


ECM-system

Forming the queue list in electronic form according to the schedule of reception

Automatic creation of the calendar of reception on

one year ahead

Imposition of the resolution / instruction directly from

the reception room

Controlling the execution of instructions on the results

of admission

SMS-notifications for citizens with the date and

time of reception

Management of Records of admission to an official


ECM-systemEvent title

Date, time and place of the event

Participants: adding directly from the

personnel directory

Resource list with reservation option

Add the necessary documents to familiarize the participants

Automatic notification of event participants

Calendar of events : With resource reservation functions

Directly in the system By e-mail By SMS

SX-Government:Interface, security, integration


Full-featured web-based interface (thin client)

Adaptive design for mobile devices

Access rights, role model

The possibility of using EDS for accurate identification of a document and confirmation of its integrity

Wide possibilities of full integration with external systems

Business Administrator functionality

Document approval functionality (parallel and sequential)

SX-DMS Modern solutions based on Alfresco Community Edition platform

• Own development of Soft Xpansion International

• The system meets all the latest requirements of electronic document management

• Versions for the public sector (SX-Government) and commercial enterprises and organizations (SX-Business)

• Provides reliable, transparent and controlled execution of automated processes of all main types of documents, the generation of various reports, the formation of an electronic archive of documents, the maintenance of personnel documentation, and much more.

• Interface in Ukrainian, English and Russian


Alfresco isthe modern ECM (Enterprise Content Management) platform

The platform belongs to the Enterprise Content Management Systems (ECM) class, it allows to solve classical tasks of content management, automation of business processes and workflow

In addition to the classical functionality of ECM-systems, the platform also includes Web Content Management capabilities, which allows using it for building general purpose portals, project management and collaboration

Soft Xpansion International uses an open version of the platform – Alfresco Community Edition


Advantages of the Alfresco platform


Free server products stack (operating system, database, application server, development tools)

Full-fledged "thin client" with the ability to organize secure access to the systemon secure data transfer protocols (HTTPS), and also to "external" users

Using open technologies and standards, based on fully open source code

Relatively low requirements for hardware resources

Preview of documents uploaded to the card

SX-Government:Common interface


SX-Government :Filling out the directories


SX-Government :Incoming document - General information


SX-Government :Inbound document - Execution


SX-Government :Outgoing document - General information


SX-Government :Outgoing document - Approval


SX-Government :Internal document - General information


SX-Government :Internal document - Execution


SX-Government :Protocol - General Information


SX-Government:Assignment - Review


SX-Government :Service functions and settings


Directory system and organizational structure

The system for monitoring the implementation of orders, resolutions and tasks

Document search subsystem using any attribute or combination of attributes, as well as in document content (full-text search)

Scan documents directly from the document card. Ability to use both streaming and non-streaming scanning

Employee Substitution functionality

"Manager-Assistant" functionality

Advanced orders execution functionality (including automatic identification of main and secondary performers)

SX-Government:Staff - List of employees


SX-Government:Staff - Editing a card


SX-Government:Staff - Editing a card


SX-Government:Resolution - Creation


SX-Government:Task - Creation


SX-Government:Execution control


SX-Government:Document Search - By attributes


SX-Government:Document Search - Results


SX-Government:Service functions and settings


The ability to create custom reports in the System

The ability to create your own processes using the business process designer

The ability to automatically inform system users via SMS and / or messages to e-mail

Calendar of events with reservation of resources

Previewing documents in the System without installing software

SX-Government:Calendar - Scheduled events


SX-Government:Calendar - Create an event


SX-Government:Preview documents


Contacts

Soft Xpansion InternationalCzech Republic:Soft Xpansion Professional Services+ 420 234 280 [email protected] www.sx-ps.comwww.sx-dms.com

Ukraine :Soft Xpansion Ukraine+380 43 250 71 40+380 50 211 29 19 (Partner Network Development Manager)[email protected]
