Alhambra City Council Agenda - June 10

7/28/2019 Alhambra City Council Agenda - June 10

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Address ing the Council : Section 2.04.210 of the Alhambra Municipal Code establishes the procedures foraddressing the Council. Any person wishing to address the Council during the meeting must complete a SpeakerRequest Card and submit it to the City Clerk.

When called upon by the Mayor, please step to the podium and give your name, address and organization or otherparty you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes.

All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than theCouncil and the person having the floor, shall be permitted to enter into any discussion, either directly or through amember of the Council, without the permission of the Mayor. No question shall be asked a Councilperson exceptthrough the Mayor.

Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall becomeboisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting.

Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings.The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintainingorder and decorum at the Council meeting.

Persons Authorized to be Within Rail : No person, except City officials, their representatives, and newspaperreporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.

Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk trackingnumbers that are used for filing and research purposes.

CITY OF ALHAMBRAAGENDA

ALHAMBRA CITY COUNCILJUNE 10, 2013

MISSION STATEMENT

The City of Alhambra is dedicated to responsive, creative leadershipand quality services, ensuring desirable neighborhoods and asupportive business environment, while being sensitive to thediversity of our community.

VISION STATEMENT

The City of Alhambra shall be the premier family-oriented and economically prosperouscommunity in the San Gabriel Valley.


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AGENDARegular Meeting

ALHAMBRA CITY COUNCILCity Council Chambers111 South First Street

J une 10, 2013

5:30 p.m.

ROLL CALL:COUNCIL: Sham, Messina, Yamauchi, Ayala, Placido

FLAG SALUTE: Led by Mayor Placido

READING OF ORDINANCE TITLES

Government Code Section 36934 requires that all ordinances be read in full prior to City Counciltaking action on the ordinance. By listing the ordinance title on the Council agenda, Council may

determine that the title has been read.

Recommended Action: By motion, determine that the titles to all ordinances which appearon this public agenda have been read, and waive further reading.

CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M13-14

The City Council will move into a closed session pursuant to applicable law, including the BrownAct (Government Code Sec. 54950, et seq.) for the purposes of conferring with the Citys RealProperty Negotiator, and/or conferring with the City Attorney on potential and/or existinglitigation, and/or discussing matters covered under Government Code Section 54957

(Personnel), and/or conferring with the Citys Labor Negotiators as follows; provided, however,prior to so moving into closed session, the City Attorney shall make any announcementsrequired by the Brown Act pertaining to such closed session matters:

Conference wi th Real Property Negotiator (Govt. Code Section 54956.8): None

Conference with Legal Counsel--Existing Litigation (Govt. Code Section54956.9(d)(1): None

Conference with Legal Counsel - Anticipated Litigation: Significant exposureto litigation pursuant to Govt. Code Section 54956.9(d)(2): 1 matter. Initiation oflitigation pursuant to Govt. Code Section 54956.9(d)(4): 3 matters.

Discussion of Personnel Matters (Govt. Code Section 54957): None

Conference with Citys Labor Negotiator (Govt. Code Section 54957.6): None

RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into aclosed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall reportupon the closed session if required.


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PRESENTATION

1. STRATEGIC PLAN UPDATE F2M11-36

On April 17, 2013, the City Council and Executive Staff met to review the current three-year goals (2011-2014) and six-month objectives to implement the Citys strategic plan.Approximately every six months, the City Council and Executive Staff meet to update theobjectives. During the strategic planning process, it was determined that staff will reviewthe progress of the goals and objectives and present to the City Council the status on amonthly basis.

Recommended Action: Council receive and order filed this informational reportpresented this evening.

CONSENT AGENDA (Item Nos. 2 14)

All items listed under the Consent Agenda are considered by the City Council to be routine andwill be enacted by one motion unless a citizen or Council member requests otherwise; in whichcase, the item will be removed for separate consideration.

2. NIB: LONGDEN NO. 2 WELL REPAIR & REHABILITATION PROJECT F2M13-38,N2M13-82

Staff requests authorization to distribute a Notice Inviting Bids for the Longden No. 2Well Repair and Rehabilitation Project.

Recommended Action: City Council approve the distribution of a Notice InvitingBids to qualified contractors for the Longden No. 2 Well Repair and RehabilitationProject, with bids due no later than 10:30 a.m. on J uly 11, 2013; and, direct staff to

undertake the steps necessary to finalize Councils action.

3. RFP: PROFESSIONAL CONSTRUCTION MANAGEMENT & INSPECTION FOR THELIFT STATION NO. 3 REPLACEMENT PROJECT - F2M13-27, RFP2M13-3

Staff requests that the City Council approve the distribution of a Request for Proposals(RFP) for Professional Construction Management and Inspection for the Lift Station No.3 Replacement Project.

Recommended Action: City Council approve the distribution of a Request forProposals for Professional Construction Management and Inspection for the Lift Station

No. 3 Replacement Project and direct staff to undertake the steps necessary to finalizeCouncils action.

4. AWARD CONTRACT: PURCHASE OF WATER METERS F2M8-68, C2M13-21,N2M13-51, M2M13-47

On May 16, 2013, the City Clerk received and opened one bid for the purchase of newwater meters (N2M13-51). Staff requests that the City Council award a contract to


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Badger Meter, Inc. in the amount of $87,457.16. Funding for this purchase is available inthe current fiscal year Capital Improvement Budget.

Recommended Action: City Council award a contract to Badger Meter, Inc.,subject to final language approval by the City Manager and City Attorney, in the amountof $87,457.16 for the purchase of approximately 490 water meters of various sizes; and,direct staff to undertake the steps necessary to finalize Councils action. (M2M13-47)

5. AWARD CONTRACT: INSTALLATION OF WATER METERS & METER BOXES F2M8-68, C2M13-22, M2M13-48

As part of the Citys continuing program to replace aging water meters, this yearsCapital Improvement Project budget includes an allocation for the purchase andinstallation of new water meters and meter boxes. Staff solicited price quotations fromseveral vendors for the installation of approximately 490 meters of varying sizes andapproximately 666 meter boxes and/or lids. Staff requests that Council award a contractto Concord Environmental Energy, Inc. dba Concord Utility Services, Inc. for theinstallation of new meters, meter boxes and lids at various locations.

Recommended Action: City Council award a contract to Concord EnvironmentalEnergy, Inc. dba Concord Utility Services, Inc., subject to final language approval by theCity Manager and City Attorney, in the amount of $41,428.50 for the installation ofmeters, boxes and lids at various locations; and, direct staff to undertake the stepsnecessary to finalize Councils action. (M2M13-48)

6. AWARD CONTRACT: WATER QUALITY TESTING LABORATORY SERVICES F2M10-42, C2M13-23, RFP2M13-1, M2M13-49

Staff requests that the City Council award a contract to Weck Laboratories, Inc. for waterquality testing laboratory services. As the operator of a community water system, theCity of Alhambra is required by the California Department of Public Health (CDPH) toconduct a variety of sampling and analytical analyses for drinking water. In February2013, staff circulated a Request for Proposals (RFP) to qualified companies for waterquality testing laboratory services. A review committee comprised of Utilities Departmentstaff members reviewed the three proposals submitted. As a result, the reviewcommittee agreed that Weck Laboratories, Inc. was the most qualified based on theirexperience to provide the services required in the RFP.

Recommended Action: City Council award a contract to Weck Laboratories, Inc.,subject to final language approval by the City Manager and City Attorney, in an amount

not to exceed $105,000 for water quality testing laboratory services commencing J uly 1,2013 and ending J une 30, 2014, with the option to extend these services for anadditional three (3) one-year terms if services are satisfactory; and, direct staff toundertake the steps necessary to finalize Councils action. (M2M13-49)

7. AWARD CONTRACT:ALMANSOR COURT AND ALHAMBRA MUNICIPAL GOLFCOURSE COMPLEX ROOF REPLACEMENT PROJECT F2M12-47, C2M13-2,N2M13-31, M2M13-50


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Staff requests that the City Council award a contract to Pacific Builders and Roofing Inc.for the Almansor Court and Alhambra Municipal Golf Course Complex RoofReplacement project. On March 11, 2013 the City Council approved distribution of newNotice Inviting Bids for this project and on May 16, 2013, the City Clerk publiclyopened six bids that were submitted. The lowest responsive bid for the selected roofingsystem was submitted by Pacific Builders and Roofing Inc. in the amount of $446,000.Staff has reviewed their bid and it was found to be in full compliance and conformancewith the bid specifications.

Recommended Action: City Council approve a contract, subject to final languageapproval by the City Manager and City Attorney, by and between the City of Alhambraand Pacific Builders and Roofing Inc., the lowest responsible bidder, for the AlmansorCourt and Alhambra Municipal Golf Course Complex Roof Replacement project in anamount not to exceed $446,000; approve the appropriation and allocation of $170,000from the New Construction Tax Fund to the Golf Course Clubhouse capital outlay fundaccount number 428.60.6820.98010; and, direct staff to undertake the steps necessaryto finalize Councils action. (M2M13-50)

8. FY 2012 URBAN AREA STRATEGIC SECURITY INITIATIVE GRANT ALHAMBRAPOLICE DEPARTMENT F2M13-39, C2M13-24, M2M13-51

Staff requests City Council approval of an agreement with the City of Los Angeles (CoreCity) and accept the FY 2012 Urban Area Strategic Security Initiative (UASI) Grant forthe Alhambra Police Department to purchase an Automated License Plate ReaderSystem and Personal Protective Equipment.

Recommended Action: City Council accept the FY 2012 Urban Area SecurityInitiative Grant in the amount of $60,619; direct the Director of Finance to establish a FY2012 Urban Area Strategic Security line account for the Police Department; authorize

the Chief of Police to sign the FY 2012 UASI Grant agreement with the City of LosAngeles and make the necessary purchases of approved emergency equipment; and,direct staff to undertake the steps necessary to finalize Councils action. (M2M13-51)

9. REJECT BIDS: CLEANING OF HEATING VENTILATION AIR CONDITION (HVAC)SYSTEM PROJECT AT THE POLICE DEPARTMENT F2M12-39, N2M12-145,M2M13-52

Staff requests authorization from the City Council to reject the bids received for thecleaning of Heating Ventilation Air Condition System at the Police Department. The bidswere reviewed by the Police Department and Facility Management staff and it was

determined that all three bidders did not fully understand the complete scope of workthat was required and the bid packages submitted were not comprehensive in specificdetails of the work to be completed. Staff will review and revise the specifications andseek proposals for the work.

Recommended Action: City Council authorize the rejection of the bids received forthe cleaning of the Heating Ventilation Air Condition System (Notice Inviting Bids No.N2M12-145); and, direct staff to undertake the steps necessary to finalize Councilsaction. (M2M13-52)


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10. AWARD LEASE: COPIERS/PRINTERS FOR THE FIRE DEPARTMENT - F2M13-6B,C2M13-25, M2M13-53

Staff requests City Council authorization to sign a lease with Image IV Systems for anetwork copier/printer, a multifunction copier, three (3) black and white laser printers anda color laser printer.

Recommended Action: City Council approve a lease with Image IV Systems,subject to final language approval the City Manager and City Attorney, in the amount of$51,795 for a Sharp copier/printer, a multifunction copier, three (3) black and white laserprinters and a color laser printer; authorize the transfer of $10,359 for FY 2013-2014from Maintenance and Repair Computer Account 101.30.3110.61120 to RentalsAccount 101.30.3010.68010; authorize the transfer of $18,500 from Capital OutlayAccount 310.30.3010.98131 to Various Capital Outlay Account 101.30.3010.98010; and,direct staff to undertake the steps necessary to finalize Councils action. (M2M13-53)

11. FY 2013-2014 STATEMENT OF INVESTMENT POLICY F2M2-50, M2M13-54

The City Council annually adopts a formal Investment Policy pursuant to GovernmentCode Section 53646(a)(2) that serves as a guide for the Treasurer to determine whattypes of investments, terms, and amounts are appropriate for the City to invest idle cashthroughout the fiscal year. Consequently, staff is requesting City Council approval of aStatement of Investment Policy for Fiscal Year 2013-2014.

Recommended Action: City Council approve that certain Investment Policydocument for the City of Alhambra entitled, City of Alhambra Statement of InvestmentPolicy - Fiscal Year 2013-2014, on file in the City Clerks Office as F2M2-50 and by thisreference incorporated herein and made a part hereof as though fully set forth herein,which document supersedes and replaces that certain document entitled City of

Alhambra Statement of Investment Policy - Fiscal Year 2012-2013; and, authorize theDirector of Finance to take any and all actions necessary to implement said InvestmentPolicy. (M2M13-54)

12. ESTABLISH SPECIAL PROJECTS ACCOUNTS FOR BUILDING PROJECTS F2M12-17, F2M13-17, M2M13-55

Staff is seeking the City Councils authorization to establish Special Projects Revenueand Expenditure Accounts to reserve the deposits received from new and future buildingprojects and to charge expenditures for services provided for each individual project.Many larger projects are required to submit deposits to cover the costs of consulting

services for environmental analysis and reviews, expedited plan check fees and otherfees that may be collected prior to services being rendered. Staff is seeking to establisha revenue account to receive these deposits and an offsetting expenditure account tocharge these services against.Based on upcoming and potential future projects, staff isalso requesting an amendment to the fiscal year 2012-2013 and 2013-2014 adoptedbudgets. This amendment will entail an increase to the General Fund Revenue Estimatefor Special Projects in that amount of $150,000 and an additional appropriation of$150,000 for the Special Projects expenditure account.


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Recommended Action: City Council establish Special Projects revenue account101.40.44604 and the corresponding Special Projects expenditure account101.40.4010.62511 and allocate $150,000 to each account for FY 2012-2013 and FY2013-2014. (M2M13-55)

13. PERSONNEL ACTIONS F2M13-2

Recommended Action: City Council ratify the actions of the City Manager set forthin that certain Personnel Actions document dated J une 10, 2013 showing the variousappointments, classifications, salary changes, etc., since the last City Council meeting.

14. DEMANDS - F2M13-1

Recommended Action: City Council approve as submitted Final Check List(145611 thru 145769) in the amount of $489,176.69 and Schedule of Wire Transfers inthe amount of $1,476,034.30 for the week ending May 17, 2013; and, Final Check List(145770 thru 145934) in the amount of $462,799.01 for the period ending May 30, 2013and Schedule of Wire Transfers in the amount of $242,426.95 for the week ending May24, 2013.

ORDINANCE SECOND READING

15. ORDINANCE REPLACING AMC CHAPTER 23.78 REGARDING THE CONSENTAGENDA FOR THE PLANNING COMMISSION F89-49, O2M13-4618

Staff requests that the City Council consider second reading and adoption of anordinance replacing Chapter 23.78 of the Alhambra Municipal Code pertaining to the

consent agenda for the Planning Commission.

Recommended Action: City Council direct the City Attorney to give second readingby title only to the following ordinance entitled:

Ordinance No. O2M13-4618: An Ordinance of the City Council of theCity of Alhambra replacing Chapter 23.78 pertaining to the consentagenda for the Planning Commission

after which the Council, by motion, may adopt Ordinance No. O2M13-4618.

ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES)

Citizens wishing to address the Council on any matter which is within the subject matterjurisdiction of the City Council not on the Agenda may do so at this time. Please state yourNAME and ADDRESS CLEARLY for the record.

Please note that while the City Council values your comments, pursuant to J anuary 1, 1987amendments to the Brown Act, the City Council cannot respond nor take any action until suchtime as the matter may appear as an item on forthcoming agendas.


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COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M13-7

Each Councilmember at his discretion may address the Council and public on matters of generalinformation and/or concern, including announcements and future agenda items.

ADJOURNMENT: The next regularly scheduled meeting of the Alhambra City Council will beheld on Monday, J une 24, 2013 at 5:30 p.m., in the Alhambra City Hall Council Chambers, 111South First Street, Alhambra, California.

N O T I C E

Agenda Items : Copies of the staff reports or other written documentation relating to the itemslisted on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 SouthFirst Street, Alhambra, California, and are available for inspection during regular office hours,Monday through Friday from 8:00 a.m. to 5:00 p.m.

Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded andare broadcast on Charter Channel 3 at 7:30 p.m. on the Thursdays and Mondays following themeeting. Recordings are also available for viewing by the public at the Alhambra Public Libraryand, upon appointment, in the Administrative Services Department.

Americans with Disabili ties Act: If you require special assistance to participate in any Citymeeting (including assisted listening devices), please contact the City Clerk's Office (626) 570-5090. Notification of at least 72 hours prior to the meeting will enable the City to makereasonable arrangements to ensure accessibility to this meeting.

LAUREN MYLES, CMC

CITY CLERK

Documents

Alhambra City Council Agenda - June 10