ALL ABOARD!

OUR MISSIONReadiness Owner &Change Sponsor UpdatesNov. 6, 2017

FTrue North Strong and...Epic

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Advance work done to prepare for the work Epic and the Project Team

use for the build

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WHAT HAVE WE ACCOMPLISHED?• Established our governance structure• Finalized our budget• Recruited and staffed the Project

Fusion team• Project Team undergoing training

to become Epic-certified

STATUS: WHERE WE ARE TODAY WHAT ARE WE

DOING NOW? • Determining key performance indicators• Technical review• Answering Epic Groundwork questionnaires to

learn from staff how our current workflows and systems operate now

EPIC WILL USE THIS INFORMATION TO:

• Configure the system• Identify items for discussion and decisions

at the Integrated Clinical Committee (ICC) • Generate future items for review at

Direction Sessions

Vol 1.

WHAT ARE THE RESPONSIBILITIES OF READINESS OWNERS?• Ensure engagement and communication

• Communicate the scope and progress of the implementation

• Empower transformation by building a positive, fun environment

• Structure change management activities

• Promote Accountability

• Participate in Readiness Owner meetings, Direction and Adoption Sessions

• Participate in applicable activities to support project milestones

• Understand high-risk workflows and key metrics relevant to their areas to provide feedback when necessary

WHAT ARE THE RESPONSIBILITIES OF CHANGE SPONSORS?• Serve as a liaison between the stakeholders (clinicians, business),

readiness owners, project governance and the Project Team during implementation

• Participate in groundwork as well as Direction and Adoption Sessions

• Escalate concerns to the Project and/or Program Office • Support and promote the project to clinicians and administrators

in their respective areas• Participate in working groups tasked with reviewing and approving

clinical content and developing new content and decision support to promote quality initiatives

Readiness Owners empower the troops on our Epic journey as

operational, clinical and physician leaders who are accountable for

the overall success of Project Fusion within their areas

On-site sessions with key decision-makers to define your organization’s workflows and

operational goals

WHO ARE READINESS OWNERS?

WHAT IS A DIRECTION SESSION?

WHO ARE CHANGE

SPONSORS? Change Sponsors are the frontline troops on our Epic journey who as operational or clinical stakeholders participate in system

direction and validation, support and promote the implementation of Project

Fusion to all stakeholders for their specialty area or specialized team

The Epic team will be running the Direction Sessions to gather information and demonstrate the Foundation system.

DIRECTION SESSION INVITATIONS HAVE BEEN SENT. SESSION TOPICS INCLUDE:• Intro to Nursing

• Intro to Stork

• Emergency workflows

• Intro to Pharmacy

• Kickoffs for Readiness Owners, Project Team, Device Integration

DIRECTION AND ADOPTION SESSION SCHEDULE

DIRECTION 1 Dec. 11 - 13, 2017

ADOPTION 1 Feb. 13 - 15, 2018

ADOPTION 2 March 20 - 22, 2018

ADOPTION 3 May 8 - 10, 2018

ADOPTION 4 June 5 - 7, 2018

DIRECTION 3 Jan. 30 - Feb. 1, 2018

DIRECTION 2 Jan. 9 - 11, 2018

For more information, please contact projectfusion@toh.ca