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Please include the following four items. All must be received at least 12 days prior to publication.
The Authorization FormComplete the attached Authorization Form and email or FAX it to the Celebrations Desk with your text and photograph. If you are unable to complete the form online you can send these items in an email to [email protected], or mail through the post office or drop off these items in person at The Observer.
The Photo Release FormThe party placing the announcement is responsible for the Photo Release Form. This form must accompany all announcement requests. A copyright release form from your photographer does not replace this form. If you are using a personal photograph (not taken by a professional photographer) indicate this by noting “personal photo” on the photographer credit line.
The TextCreate your announcement as you would like to see it published. Your announcement may be edited prior to publication to fit space constraints, and for consistency and correct grammatical content. The word limit for each size is approximate. You will receive a proof and will be advised if there is text overflow.
The PhotographYour photograph is what readers will notice first. In order to create a memorable announcement you should follow these photograph submission guidelines:
Digital images• .jpg or .pdf formats• Minimum of 200 dpi (this is optimal for reproduction online and in print)• We do not recommend emailing images larger than 5 megabytes
Size and Layout• Photographs should be larger than the requested size to allow for cropping• Images that are portrait (vertically) oriented are usually better than landscape (horizontally) oriented images
Printed (Hardcopy) Photographs• Do not crop or cut the photograph• Include a self-addressed stamped envelope for returning the photograph
email address: [email protected] address: Celebrations Desk/The Charlotte Observer P. O. Box 32188, Charlotte, NC 28232We are located at: 600 South Tryon Street, Charlotte, NC 28202
Telephone: 704.358.5260 FAX 704.358.5914
Price Table
Engagement and Wedding Announcements
Size Approximate Word Count Price
1 1.56" (1 column) by 3.25" 65 words with a photograph $115 95 words with no photograph $115 2 1.56" (1 column) by 4" 90 words with a photograph $135 120 words with no photograph $135 3 1.56" (1 column) by 7.25" 140 words with a photograph $205 4 1.56" (1 column) by 9" 200 words with a photograph $245 5 3.24" (2 columns) by 7.25" 235 words with a photograph $335 6 3.24" (2 columns) by 9" 360 words with a photograph $395 7 4.92" (3 columns) by 9" 550 words with a photograph $575 8 9.96" (6 columns) by 9" 875 words with a photograph $1,005 9 9.96" (6 columns) by 20.75" 2,500 words with a photograph $1,885
Size 3 and 4 are most frequently used for Engagement Announcements and sizes 5, 6 and 7 are most frequently used for Wedding Announcements.
Anniversary Announcements Size Approximate Word Count Price
10 1.56" (1 column) by 5.5" 100 words with one photograph $150* 11 1.56" (1 column) by 7.25" 100 words with two photographs $190*
*If the anniversary celebrated is 50 years or more there is a 50% discount on these prices.
Birth and Milestone Announcements Size Approximate Word Count Price
1 1.56" (1 column) by 3.25" 95 words with no photograph $55 1 1.56" (1 column) by 3.25" 65 words with a photograph $70
All announcements are also posted on charlotteobserver.com at no additional cost
Keepsake Packages are $18.95 and additional linens are $7.00 each
Celebrations Photograph Release Form
I have obtained the photographer and/or photography studio’s permission to use the attached photograph(s) for my announcement with
The Charlotte Observer in print, online and/or for a Keepsake Package. I agree to indemnify and hold The Charlotte Observer harmless from all liabilities and claims arising out of the publication of these photographs(s), including but not
limited to claims by the photographer/studio for copyright infringement.
Name of the photographer and/or studio:
(The photographer does not sign this form)
Print your name:
(The individual paying for this announcement)
Your signature:
(The individual paying for this announcement)
Today’s date
Nobody can tell your story better than you. Personalize your announcement by retelling the story in your own words. Supply only the information you want to see published. If you need assistance, we will be more
than hapy to help you. Please type or print all information. Spelling and legibility are the responsibility of the person submitting the announcement. We reserve the right to edit (for content or space constraints) refuse,
reject or cancel an announcement at any time.
The Anniversary
The Celebration
The Original Wedding Date
The Special Occasion
The Honoree
Other Relatives
The Parents
The Statistics
The Newborn
The Couple
The Wedding Announcement
The Wedding
The Bride
The Groom
The Wedding Party
Additional Details
After The Wedding
Authorization Form
The deadline is 12 days prior to your desired publication date
Your Name
Street Address
City State ZIP Code
Day Phone Night Phone
Desired Publication Date
Your Signature Date
Announcement Typeq Size 1 q Size 2 q Size 3
q Size 4 q Size 5 q Size 6
q Size 7 q Size 8 q Size 9
q Size 10 q Size 11
q Wedding q Engagement q Birthday
q Anniversary q Milestone
Keepsake PackageYour announcement on 8 1/2" by 11" white linen stock,
suitable for framing, plus 10 copies of The Charlotte Observer with your published announcement.
Additional linen prints can be ordered.
Number wanted________@ $18.95 each= $_______
Additional linens_______@ $7.00 each= $_______
Please add this total dollar amount to the announcement cost. Please note the Keepsake
Packages cannot be mailed and must be picked up within 3 months of the publication date.
Payment InformationAnnouncement cost $
Keepsake cost $
Total cost $
Payment methodq Cash (do not mail) q Check or Money Order
Charge: q q q q
Card number:
Expiration date:
PRINT name on card:
Cardholder’s signature:
This form must be completed and signed before your special occasion announcement can be published.
This information will serve as account information.
The publisher reserves the right to revise, edit or reject any or all copy and photographs deemed unsuitable
for publication by publisher standards.
