All Reports Reports.doc · Web viewSunday 27th November 2011. Cabinet Meeting commencing 10.30 am. AGENDA : Call to order. Apologies. Minutes of Previous Meeting. Matters Arising

Sunday 27th November 2011Cabinet Meeting commencing 10.30 am

AGENDA :Call to order.Apologies.Minutes of Previous Meeting.Matters Arising.Reports.Notified Any Other Business.

Reports :Section 1. District Governor Neil Chisholm Attached

District Secretary Mike Cooke AttachedDistrict Treasurer Brian Burgess AttachedSergeant at Arms Ron Cross Attached

Section 2. Region 1 Chairman Gregg Hessian No ReportZone A Chairman Robert Owen AttachedZone B Chairman Praful Modi No ReportZone C Chairman Terry Smith AttachedRegion 2 Chairman Christine Moss AttachedZone D Chairman Ray Stephens AttachedZone E Chairman Ian Haffner AttachedZone F Chairman Terry White AttachedRegion 3 Chairman Chris Haynes AttachedZone G Chairman Davinder Mankoo AttachedZone H Chairman Phil Corbin No ReportZone I Chairman Martin Hill Attached

Section 3. Membership Chairman Heather Lee AttachedExtension Officer Douglas Cross AttachedRetention Officer Andy Pemberton AttachedRegistrar Ann Pemberton AttachedMembership Region 1 Dave Roberts No ReportMembership Region 1a Peter Wells AttachedMembership Region 2 Heather Jeavons AttachedMembership Region 3 Bill Ranutta No Report

Section 4. Finance & Admin Chairman Paul Anstice AttachedCNRO Officer Wim Hoogerwerf AttachedConvention Host Chairman Joshna Ramji No ReportEvents / Lion Tamer John Barnes AttachedHealth & Safety Officer Phil Jones AttachedInsurance Officer Suresh Gohil Attached

Section 5. Long Range Planning Simon Moss AttachedSection6. PR Chairman / Webmaster Simon Moss Attached

Deputy Webmaster / Midland News Officer Joy Haffner AttachedPublic Relations Officer Ken Barker AttachedDistrict Almoner Mavis Cooke Attached

Section 7. Youth Chairman Harry Fry AttachedCompetitions Officer Terrie Knibb No ReportLife Skills Officer Linda Cross AttachedFootball Officer Carl Kings No ReportLeo Co-ordinator Randhir Sahota No ReportSpecial Olympics Officer Greg Hessian No Report

Vulnerable Persons Officer Eric Hughes AttachedYoung Ambassador Officer George Billingham AttachedYouth Exchange Officer Jackie Williams No Report

Section 8. Health & Environment Committee Chairman Roger Handcock AttachedSpeech & Hearing Officer Roger Handcock AttachedDiabetes Officer Rajnikant Hindocha AttachedEnvironment Officer Bob Dutton AttachedLearning Difficulties Officer Wim Hoogerwerf AttachedMIAB / Medic Alert Officer Chris Haynes AttachedSight Awareness Officer Ian Haffner Attached

Section 9. International RelationsChairman / Europa Forum Femi Onabolu AttachedLCIF Officer Richard Wilson AttachedNorth Sea Lions Officer John Barnes AttachedWater Projects / StreetChildren Officer Pauline Hoogerwerf AttachedCultural Officer No Report

Section 10. District Leadership Officer Pauline Fanti AttachedTraining Officer Phil White AttachedLeadership Officer Heather Jeavons Attached

Section 11. I P District Governor Martin Bye Attached1st Vice District Governor Paul Anstice Attached2nd Vice District Governor Simon Moss AttachedPDG Liason Officer Douglas Cross Attached

Notified Any Other Business

Date and Time of Next Cabinet Meeting.

SECTION 1 : DISTRICT GOVERNOR & OFFICERS.

NAME : Neil Chisholm. OFFICE : District GovernorNovember 2011 Cabinet Report.

ACTIONS TAKEN SINCE LAST MEETING:By the time you read this report I will have visited 29 clubs, attended 5 Charter Nights and travelled to date just over 3,100 miles on Lions business.At the end of October we had a Council of Governors meeting which lasted for over 17hours from the Friday afternoon to Sunday Lunchtime. It was hard work but worth it. We have now put a protocol in place to handle Partnership agreements and funding requests at Multiple District level and to ensure that all requests are reviewed on a regular basis. One of the main criteria is what benefit are Lions getting from the arrangement. Clubs believe that there are too many requests coming from MultipleDistrict. On the Sunday morning we had presentations from both the MD GMT and GLT Officers. As likely to be mentioned elsewhere there will be funding available to provide some training and we should be getting the amount that was requested to help with membership.The most interesting part of the job is the club visits. It has amazed me how diverse they all are and how much Community work is undertaken as well as the Fund Raising. We do need to try and get the message across to the general public that as Lions We Serve - it is the best way of attracting members. It is pleasing to see that the majority of the club have

web sites, but not all are up to date. At least two that I have visited are on facebook and twitter.My own club sold tickets for the bonfire night online and were surprised by the take up. It was good to be a normal Club Lion on bonfire night in Warwick helping with the car parking. Well I think that is what I was doing!! I am having regular monthly meetings with Vice District Governors to discuss the way forward.I was pleased with the positive response I have had about the Autumn Forum from those who attended and I do think that format is about right. We are also ahead of the game in promoting the Signature Projects, Lions Eye Health Programme (LEHP) and Young Leaders in Service (YLIS) which will be launched in January 2012. A highlight in September was the opening of the Shelter at the National Arboretum by our patron Sophie HRH the Countess of Wessex. I was able to give her one of my postcards and reminder her of the conversation that we had in Leeds when I was a DG in waiting.World Sight week saw Beryl and myself visiting the Coventry Centre for the Blind which has been supported by Coventry Leofric both practically and financially since it became a Charitable Trust 18 months ago. On World Sight day we were in Kenilworth where the Mayor, Mayoress, President of Kenilworth Lions were blindfolded and were lead through the town on Coffee Bar crawl. I would say that both experiences were eye opening! We recently joined adults with learning difficulties at the annual “It is Knockout competition” at the Three Counties Showground in Malvern.This is organised by Malvern Hill Lions with help from Droitwich, Evesham and Worcester Lions. It is a good example of clubs working together. The games are designed by the participants and they also have a picture competition based upon the theme which this year was Kings and Queens. What is good about this project is the amount of work which untaken by the participants before the actual day. It was a pleasure seeing how much the teams enjoyed themselves.Now it is off to London to see the Lord Mayors Show and march pass the Cenotaph.

OBJECTIVESMy objective remains the same; I want to put a SMILE on all Lions’ faces as WE SERVE.

SMILE WE SERVE

NAME : Mike Cooke OFFICE : District SecretaryNovember 2011 Cabinet Meeting

DECISIONS REQUIRED : None

ACTION SINCE LAST MEETING :Carried out all administrative duties as and when required.

OBJECTIVES :To support the District Governor, District Officers and Lions Clubs of the District where requested and to carry out all administrative duties to the best of my ability.

NAME: Brian Burgess OFFICE: District TreasurerNovember 2011 Cabinet Report

DECISIONS REQUIRED:Approval of DRAFT unexamined annual accounts for year ended June 2011. (Attached)Approval of revised administration budget for 2011-2012 and forecast budget for 2012-2013. (attached )Acceptance of Charity C & Administration A accounts to September 2011.Approve District Budget for 2012-13 following approval by F & A.

Approve “Rules of Audit “ update, following consideration by sub group

ACTIONS SINCE LAST REPORT:1. Completed Bank mandates update again!!!!!! 2. Banked all Admin. Funds and paid costs as requested.3. Given advice as requested to Cabinet Officers and Club Treasurers.4. 2011-2012 Charity analysis to 30th September 2011. is attached. Appendix C5. District and other appeals are shown in separate sections, together with the number of Clubs donating.6. Unaudited Accounts to June 2011 complete, and Charity Account approved by Trustees, Administration account approved by F & A. 7.2011-2012 Administration analysis to 30th September 2011. is attached Appendix A

Approve . Proposed amendments to Membership budget following split re new Leadership strategy.8. Budget for 2012-2013 approved by F & A.9. Rules of audit updated by F & A.10. Received 7 clubs accounts for 2010-2011.

OBJECTIVES:1. Continue to Bank Admin and Charity funds received and pay expenses in accordance with Rules of Audit.

2. Continue to give advice as required to Cabinet Officers and Club Treasurers.3. Attend F & A Committee meetings and Cabinet - contribute as needed.4. Review Rules of audit, following MD treasurers’ meeting & report to F & A,

COMMENTSFirst half years dues, four clubs dues outstanding, reminders issued.

105 M Lions Clubs International District Administration Account

Administration account draft outturn 2010-2011. Including adjustment to balances for year ended 30 th June 2010.

1. Annual 2010-2011 Administration account report.

A balanced budget of £10425 was approved by Convention.District Cabinet in December 2010 approved an amendment to the budget following receipt of grant monies from Oakbrook to finance membership activity.A separate membership account has been established with a two year budget of £6045.The main purpose of the “membership” account is to fund help to Clubs with membership of 15 and below.

2. Detail comments on the Administration account are as follows.

Membership is about 40 below the forecast level of 1100.There has been no need to levy Club fines due to late payment of dues.Following the “credit crunch” bank rate has dropped significantly and so no interest has accrued on present accounts.M.B.N.A royalties are continuing to fall below previous levels.All the above detail comments mean that receipts are about £1000 below budget.

3. Payments

Detail comments on payments are as follows.

Officer’s expenses are once again down against budget, maybe the smaller Cabinet having an impact.Convention costs are shown as £323 overspends; a decision is yet to be made on how this is to be funded. I have not received at this stage the final comments of the events officer following his detail examination of the accounts .However in principle my advice is that District should fund the shortfall. At the last Cabinet meeting members asked for details from other Districts Convention. Several Districts have responded confirming their numbers were also down and so have MD.The donation to LCIF on behalf of PID attending Convention is shown separately. Membership reduced costs, that’s for the membership team, reflects the creation of the new account as a result of Oakbrook grant.The balance on administration account last year was £9193.However in addition “deferred income has now been brought into account to create the Membership account.

4. Membership Account

The membership accounts payments are shown against the membership planned spend.Leaving about £ 3,200 for financing spend on small clubs in 2011-2012.Assuming no further grant monies are forthcoming decision will need to be made on funding future spend on membership following the budget setting exercise to be considered at the next Cabinet meeting.

When considering the 2011-2012 budgets the replacement of the “District Projector “was considered but excluded. The Projector has indeed broken down and quotes are currently being sought for a replacement

5. Adjustments re prior years.

In addition to grant income received in prior years, the provision for audit fees foregone by Berry accountants together with club dues has been brought into account together with writing off unrecoverable “message in a bottle” club debtors.

PDG Lion Martin Bye – District Governor 2010-2011Brian Burgess District Treasurer 2010-2011.

Lions Clubs International (LCI) District 105M Charity Trust

Second draft.Annual Report for the year ended 30 th June 2011

Lions Clubs International District 105M Trust is registered with the Charity Commissioners No. 514602 and is constituted by Deed of Trust.

1. TrusteesThe Charity is administered by a committee of ex-officio Trustees.

During the year the membership of constituent trustees was reviewed and amended to reflect changes in lion’s organisation and to provide greater transparency.Trustees are Immediate Past District Governor Femi OnaboluDistrict Governor – Martin Bye1 st Vice Governor Neil ChisholmDistrict Secretary - Michael CookeDistrict Treasurer - Brian Burgess

These Trustees are eligible by their office within the District Cabinet.

The object of the Trust is to receive funds on behalf of charitable projects and charitable trusts operated by District 105M of L.C.I. and other external registered charities and charitable trusts from Clubs within 105M District and to disburse the funds received to the relevant parties in a manner which will ensure proper recognition for the Clubs. All administrative expenses are met from members’ subscriptions.Gross receipts of £71,650 and donations of £78,915 were made in the year.

2. Projects within Lions Clubs International District 105 M.Projects within the L.C.I 105 M Trusts are supported by Clubs within District 105M. No Club is obliged to contribute to any of the projects and so no guaranteed income can be assumed for any project.

The Partners Project is unique for each year.”Hospice at home “raised £10361 proceeds being donated to eight hospices. The project for 2010-2011 “music & the Deaf raised £ 6,575 by year end

District M Youth Activities.Clubs contributed £1,220 towards youth activities during the year. The District “Young Ambassador Award” costs were £388.Funds held for the District Youth Camp for the Physically Disabled are as yet not committed to a specific programme .The district hosted the MD disabled youth centre and sponsored the tee shirts £ 529. The District Leo fund is the amount transferred to the District when The Leo District of 105M was suspended due to lack of membership.The District supports the MD, music competition each year, the winner of the District competition progressing to the Multiple District competition, the winner at Multiple District competes at Europa Forum. In the year costs of this competition were £260 including prizes. In addition minor awards have been funded including £50 for the District Peace Poster winner, £50 for an Environmental Project award. And £70 for youth football medals.

The Drug Awareness funds are held in order to support Clubs who provide “Tacade “Drug Awareness materials to schools in excess of their local available resources. £255 was contributed towards materials to help several smaller clubs.

Several years ago significant flooding took place in part of the area covered by District 105M.A balance of £ 1000 is held to meet a similar re-occurrence together with £4450 to support any future emergency.

The North Sea Lions project (NSL) balances are held against future projects. The Lions of District 105M pledge a fixed sum per Club in Euros and any excess collected from Clubs is held over pending any shortfall in future years. Donations in year were £4,490 and £3,906 contributed toward the Himalayan eye hospital.

. The Alcester Lions Club closed in 2001/02 and, as is normal practice, the balance on their Charity Account was remitted to the District (£3300.42) and will be used to complete local projects.Roy White Fund Trophy purchased and engraved, fund balance £938.

The General Fund was established from interest on the balances held in the bank. This source of funding has ceased since the national “credit crunch “.the Hinckley handicapped games was cancelled so the £500 grant was returned to the fund.Music & the Deaf presentation to Forum as a District project expenses were £ 260.

Niger Water wells, a previous North Sea project. Paid £378 for a survey on the current effectiveness of the ten wells.

The current balance is £2,633 In order that a speedy start can be made to refurbishing the Water wells of Niger £2500 has been earmarked in 2011-2012..

3. Appeals from Lions Clubs International and Multiple District 105

Appeals from Lions Clubs International and Multiple District 105 are collected on behalf of individual clubs and periodically remitted.

LCIF is the international foundation set up by Lions Clubs International. As well as appeals for general funds, specific funds are sought to support specific disasters. During the year undesignated donations were £3750, and £26674 donated for specific disasters.

Gift for Living donations were £950, the MD launched the St Dunstans appeal for disabled soldiers raising £4,700.

The Sight First 11 programme balance of collections was £750 Eye Camps, £3622 raised and £1900 toward the eye health programme, Wateraid donations were £100.

The MD has several Trusts which Lions support, LIBRA (blood research) £1,000 raised, Medic Alert £925.The Youth programme, where clubs are encouraged to donate £60 per club raising £2390. TACADE is a partnership with Lions to put teaching materials in Schools and £300 was raised during the year.

Lions continue to be sponsors of the Special Olympics £2,250 was donated to this cause;

During the year £600 was received for Street Children and sent to the Consortium of Street Children for “Railway children”. UNICEF raises funds for “a school in a box” and £630 raised .Funds raised for specific projects that are not remitted during the year are remitted in the first quarter of the following year

The Trust has no specific policy regarding reserves.

PDG Lion Martin Bye – District Governor 2010-2011

Chairman of the Trustees September 2011.

Lions Clubs International District 105 M.Administration Account for the year

Proposed budget 2012/2013 budget 2011/2012

Outturn 2010/11 Outturn 2009/10 Audit2008/09

£8.75

Income £ £ £ £ £

Dues 1000 @ £11 11000 9275 8973 9301

Club/Cabinet Fines 100 100 201 115Interest 0 0 6

MBNA Royalties 150 200 196 222Total Income 11250 9575 9370 9644 10269

ExpenditureOfficers Expenses 3150 3000 1724 1565Convention 2013 2500 2500 2823 1599Convention 2013 PID gift 100 100

DG’s Allowance 500 500 500 500NSL Allowance 450 450 450 450

Incoming Officers 100 100 15 -14Forum 2012 250 250 303 241Room Hire 600 600 396 1472

Printing/Stationery 150 150 176 711Equipment replacement 450 350 283

Internet 113 113

Regalia 150 150 166 1012Leadership ?

Membership 1600 1600 1318 2921small clubs exp from Grant

Membership small clubs 900Audit 350 0 325 ??

Reserves -113 -75 678

Total Expenses 11250 9575 9370 10457 10269

surplus/(deficit) 0 0 0 -813

To be funded from Grant Moneys from Oakbrook.Membership Budget your membership outline budget

2011-2012clubs below 15

clubs 15 and below guiding lion courses

2012-2013 ideal club coursespossible grant from branches in RegionsOakbrook ? Doug advertising

MT at MDHQ

plus young lions leadershipa total of available funding from grants 2753 + 2406 + 886 less spend in 2010/2011 on small clubs

Lions Clubs International District 105 M. Administration Account for the year

Proposed budget 2012/2013

budget 2011/2012

Outturn 2010/11

Outturn 2009/10

Audit 2008/09

£8.75 Income £ £ £ £ £

Dues 1000 @ £11 11000 9275 8973 9301 9415 Club/Cabinet Fines 100 100 201 115 243 Interest 0 0 6 341 MBNA Royalties 150 200 196 222 270

Total Income 11250 9575 9370 9644 10269

Expenditure Officers Expenses 3150 3000 1724 1565 3111 Convention 2013 2500 2500 2823 1599 2200 Convention 2013 PID gift 100 100 DG’s Allowance 500 500 500 500 400 NSL Allowance 450 450 450 450 450 Incoming Officers 100 100 15 -14 24 Forum 2012 250 250 303 241 227 Room Hire 600 600 396 1472 422 Printing/Stationery 150 150 176 711 113 Equipment replacement 450 350 283 Internet 113 113 Regalia 150 150 166 1012 645 Leadership ? Membership 1600 1600 1318 2921 2241 small clubs exp from Grant Membership small clubs 900 Audit 350 0 325 ?? 355 Reserves -113 -75 678 81

Total Expenses 11250 9575 9370 10457 10269 surplus/(deficit) 0 0 0 -813 To be funded from Grant Moneys from Oakbrook. Membership Budget your membership outline budget 2011-2012 clubs below 15 clubs 15 and below guiding lion courses 2012-2013 ideal club courses possible grant from branches in Regions Oakbrook ? Doug advertising MT at MDHQ

plus young lions leadership a total of available funding from grants 2753 + 2406 + 886 less spend in 2010/2011 on small clubs

NAME: PDG Lion Ron Cross OFFICE: Sergeant at ArmsNovember 2011 Cabinet Report

DECISIONS REQUIRED:None

ACTIONS SINCE LAST REPORT:Helped DG Neil to conduct Autumn Forum.

OBJECTIVES:To make the administration of all District Events as efficient as possible with dignity tinged with a sense of humour. To remind all District Officers that hold “finals” events, that I am available to Chair their event if they want time on the day to concentrate on the details of the candidates. Examples are “Young Ambassadors” and “Music Comp”.My fantasy still exists, that all DO’s will inform me whether they are or are not attending Cabinet. It does help to arrange the seating plan and the required amount of tea and coffee.There is an old saying “to assume is to make an ASS of U and ME”I have attended an F & A Meeting and by the time of Cabinet I intend to have been t a LRP Meeting.I would like to attend the next Convention Planning Meeting, if someone would let me know “time and place” please.

SECTION 2 : REGION & ZONE CHAIRMEN

NAME: Rob Owen OFFICE: Zone “A” ChairNovember 2011 Cabinet Report

DECISIONS REQUIRED:Acceptance of this report.

JUSTIFICATION FOR DECISION :Information to update District as to activities undertaken in Zone “A”.

ACTIONS SINCE LAST REPORT:I have completed my first round of Club Visits.2 Zone Social Meetings have been organised, hosted by Walsall and Kingswinford & Stourbridge Lions Clubs these were very well attended by both seasoned Lions and plenty of new faces. Short presentations were given at these meetings by Lion Simon Moss at the first meeting and Lion Pauline Hoogerwerf at the second meeting.The Zone Competition (skittles) has been completed, the winners again being Bilston & Willenhall who go forward to the region finals.Attended Wolverhampton and Bilston & Willenhall Club’s Charter dinners.Attended Autumn Forum.

Attended Kingswinford & Stourbridge Club’s recent prostate cancer screening evening, 468 men were screened on the night. The Club also distributed membership information on the night and I will monitor the feedback to see if this could be of any potential benefit to other Clubs.Attended Walsall Club’s Concert.All information between Clubs is circulated between clubs by email.Zone diary has been circulated to all Clubs but this is only as good as the information provided by the Clubs so that it remains up to date and relevant.

Provisional dates for future Zone Social Meetings have been arranged as follows:1 - Thursday 19th January - Aldridge4 - Thursday 29th March - Dudley5 - Late April 2012 - Wolverhampton - TBCI am also providing email reports to clubs within 7 days of each Cabinet meeting.

OBJECTIVES:To represent Zone A in all matters @ District level, and provide support to the clubs when requested. Proposed 2nd visits to each club are as follows:-Walsall 9th February Dudley 23rd FebruaryKingswinford & Stourbridge 27th FebruaryAldridge 1st MarchWolverhampton 8th MarchBilston & Willenhall 15th March

Zone Chairmen - Additional Information

ClubName

MembersAugust

MembersCurrent

MembersPotential

Membership Actions Done and to do

Aldridge & District 14 14 0 During the past quarter we have still had low attendance numbers owing to health problems and extended vacations. One possible interest from a recent coffee morning but, so far, no response received from follow up e-mail.

Bilston & Willenhall 9 8 2 At our recent drinks & nibbles in September, we had the most positive response we have ever received. From this evening we have gained 2 prospective members, which are being badged up January, and a further 3 ‘friends of Lions’ which although are unable to commit fully are more than happy for us to call on them for support. We have also had several requests for more information. We have provided these with magazines, information packs & a copy of the DVD.

Dudley 8 9 0 This is an on going matter for the club.Kingswinford & Stourbridge

24 26 0 We have inducted one new lion and have had one transfer in.

Walsall 13 13 0 Our 2011 Plant Project order form had an opt-out of marketing information and we are keeping our ‘opted in customers’ up to

date with all our events including recent concert see below.

Wolverhampton 9 9 0 The club will need to continue to find new members in order to rebuild the club and move the club forward; this will be assessed and looked at in the coming months.

Club Name Aldridge & DistrictCommunity Services

Community Service Award arranged for local schools but lack of uptake from the schools necessitated cancellation.Stall at Italian market in Aldridge Centre – good PR and general contact with public. Also raffled radio left over from Fayre raffle and raised over £100

Fundraising Activities

Social trip to Liverpool was very successful. Two good articles in local papers in advance of the tree planting day.

Fellowship Activities

None

Other Comments

We held a special meeting to discuss the future of the Club. Major outcomes were:A5 flyer to be obtained.Simple questionnaire to be established for public feedback.Concentrate on our two major activities – Fayre & Christmas – we do not have the manpower for additional activities.Look for new social activities to generate interest.Maintain our current welfare policy.Keep our strong links with youth.

Club Name Bilston & WillenhallCommunity ServicesFundraising Activities

We had our Charter in October, the evening was a huge success from food & service at the Goldthorn Hotel, to the entertainment – Dave Bartley. We collected for the Royal British Legion last weekend at Boundary Mill and have collections lined up for Children in Need, and our Santa Collections, at Boundary Mill & Morrisons.


Recently hosted the Zone Skittles evening (and won!) This was a fantastic evening again with all clubs in attendance. Members will be attending Walsall and Solihull’s charter and we intend to visit other clubs on their meeting nights.

Other Comments

Researching the opportunity to put on a Casino night, with the help of Kiddy. Also are trialling a new idea from one of our prospective members, of an indoor car boot sale. This is being booked in at the moment and will be held next month. Lion Chris has also approached other clubs regarding a zone fishing contest.

Community Services

Attended open day at Wolverhampton University for Brain Tumour UK.1 member attended a cheque presentation at Compton Hospice.World sight day.Members attended CVS Dudley volunteer awards.

Fundraising A stall at the Netherton Titanic Day.

Activities 2 members attended Dudley Town Under 14’s match at Dell Stadium.A stall at Bumble Hole Canal festival.A table top sale at Ward Arms.A table top sale at Gornal pensioners club.

Fellowship Activities Club NameOther Comments

Club Name Kingswinford & StourbridgeCommunity Services

Arrangements in progress for annual Senior Citizens Charity concert 3rd April 2012.Prostate testing session held for general public in conjunction with Graham Fulford Trust and David Baxter Smith- 468 attendees.Lion Pauline Hoogerwerf addressed the Zone meeting on Niger water wells.Visited Pocklington Trust for World Sight Day, Mayor and Councillors present.Formal handover of the Bill Masters seat to Mary Stevens Hospice, Mayor and Councillors present.Attended cheque presentation to Compton Hospice.Lions and PSA awareness opportunity at Wombourne library.Lion John Barnes addressed the club on North Sea LionsParticipated in DMBC Participatory Training and Support event.


Continued selling our Rugby World cup penalty shoot out tickets in aid of PSA tests.Help with youth exchange meet and greet at Birmingham Airport. My Ideal Club questionnaires issued to all members, 22/25 returned.Quiz night held in aid of “No Limits”.Catering caravan at Belbroughton Scarecrow weekend, doughnuts, candy floss, hot and cold drinks.Ditto at Wallheath Scouts bonfire night.Ditto at Stourbridge FC fireworks night.Sleigh refurbished for Santa's Christmas duties.


Attended District changeover.Attended Wolverhampton Lions charterHosted Zone meeting at Balti Bazaar.Attended Walsall hosted Zone meeting.Attended Bilston & Willenhall Lions CharterAttended Zone competition skittles eveningAttended Autumn Forum.3 Players in District golf competition, including the lady winner

Other Comments

Club Name WalsallCommunity Services

We are currently assisting Burntwood Lions (physically) in providing residents of another Nursing Home this one in Great Wyrley with a patio garden/pergola/fencing opening hopefully in December . Details to be supplied to Lions magazine as an inter-district project.


Various tin shakes at local supermarkets.Charity concert at Walsall Methodist Church, Central Hall with the Short Heath Choir and musicians was very well received and supported- Press coverage.


21 August 11 – Attended District Cabinet Meeting17th Sept 2011 – Wolverhampton Charter (6 members)25th September 2011 – Lion John Austin “at home” social – Club29th September 2011- Attended Zone Meeting8th October 2011- Castle Bromwich Lions- Ferret Racing (5 members)

9th October 2011 – Tamworth Charter – (3 members)15th October 2011 – Bilston & Willenhall Charter28th October 2011 – Zone skittles

Other Comments

Club Name WolverhamptonCommunity Services

The club continues to supply and promote the message in a bottle scheme and have had new requests to supply them to individuals and to new outlets, the club continues to support Scope and the Scope Monday Club, however this needs to be reviewed in the coming months this has now finished as the centre has closed. The club is collecting unwanted eyeglasses and sending them for recycling through Lions.


The club held its annual bike ride event but unfortunately the turn out was poor; so we are planning a canal walk, as we may not continue with this event.The club also took part in the Wolverhampton steam & Vintage Show and the City Show by having a stall at both of these events, which were successful, and we raised a little money.


Club members attended Bilston & Willenhall and Marston Green Charter Nights.The club will be holding a social on the seven-valley railway in the coming months a boat trip is planned and a theatre trip.

Other Comments

To ensure that we understand what makes our existing members happy to be members of Lions and to listen to their suggestions for making membership more successful.To promote our Club locally (especially in areas that we have not been active in for some time); obtaining press exposure on a regular basis.Get involved in managing projects that will receive press coverage to again promote our presence. Increase the number of ‘Friends of Lions’ that are willing to assist with specific tasks even if they do not wish to join Lions currently.Continue to foster connections/relationships with local senior schools- gaining commitment to make Christmas Float a refurbishment or replacement design project.

NAME: Terry Smith OFFICE: Zone C ChairmanNovember 2011 Cabinet Report

DECISIONS REQUIRED: N/A

ACTIONS SINCE LAST REPORT:All clubs have been visited I was made most welcome and it was good to see the variety of approaches evident; each club is unique whilst holding common goals.

I attended Birmingham Sheldon Comedy Night at the Ivy Leaf club, a good evening remembering that comedy is subjective. I am planning to attend Solihull Charter evening on 12th November.Zone competition has been arranged fro 23rd November and we should have a winner to go forward to the District.

OBJECTIVES:To work with and support the clubs in my zone to foster a greater sense fellowship and to foster creative ways of communicating and sharing.To visit every club at least twice in my year of office and fulfil the specifications for the job specification to the best of my ability.


ClubName

MembersJune

MembersCurrent

MembersPotential


Birmingham Acocks Green

18 18 3 Held a “card drop” in September in which 2000 cards were hand delivered and an open evening in October. We had one prospective member attend the evening and an enquiry through e-mail. Another prospective member has been in touch and we hope to invite him to share an informal drink with us soon. Another prospective member has indicated that he will be in a better position to consider joining us after the hectic Christmas season.

Birmingham SheldonKnowle and Dorridge

28 28 10 Circulated a flyer with local free mag, had publicity in other magazines and papers and circulated all email addresses on our event participants database. 25 turned up, but many of these indicated they would prefer to be helpers rather than LionsHave allocated Lions as mentors to 15 of these, including 6 couples, many have taken up invitations to attend committees, socials and help at events. We hope to badge up 10 of these in the New Year. We have drafted a Club Information pack to be provided to all new Lions as they become members alongside the LCI New Members pack.

Shirley 27 25 4 One couple of Lions previously at large decided not to renew due to pressures of work.Two couples attended our recent social evening and we are hopeful they join in the New Year.Represented at Retirement Exhibition in Solihull.

Solihull 23 20 3 A 3000 Yellow Card drop was carried out in September Not very successful but one prospective Lion from it2 other prospective Lions attending social events

Club Name Birmingham Acocks Green

Community Services

Day out at West Midlands Safari Park with a number of disadvantaged children; continued to forge links with vulnerable families in the area by inviting them to accompany us on the day. Community “Afternoon Tea” at Ninestiles School which was attended by 80 elderly members of the local community.


No Fundraising activities


Visit to Buzzards Valley-a local vineyard, we enjoyed an informative tour followed by a meal. Sponsored walk along the Birmingham canal system which concluded with a meal at a local hostelry. Treasure Hunt around Birmingham City Centre, we were joined by eight lions from another club and all succeeded in finding their way to the pub where we then enjoyed a meal together

Other Comments

Can shake collection at Sainsburys planned NovZone Competition event at Fircone to go forward to “Skittles”!Hamper production followed by meal DecSanta Sleigh DecMeal after sleigh on club nightPanto at Solihull Jan 2012

Club Name Birmingham SheldonCommunity ServicesFundraising ActivitiesFellowship ActivitiesOther Comments

Club Name Knowle and DorridgeCommunity Services

2-coach trip for the elderly to Gloucester docks Tea party for the elderly attracted over 100 residents.Appointed a Youth Lion liaising more closely with the local academy and hope this will result in great things.2 youths to receive Youth Travel Bursaries. One travelled to Hong Kong to discover the effects of the demolition of the Kowloon Walled City squatter settlement on the lives of the former residents. The other taught at a school in the Kathmandu area and took part in a community project there.


July’s Bikeathon for Leukaemia Research has now raised over £20,500, £18,500 netSeptember’s Balls in the Bogs stall again proved a popular attraction at Dorridge DayClub visits made to Marston Green, Balsall Common & Warwick LCs


Social programme continues with Petanque and Crown Green Bowls

Other Comments

September’s annual Presentation Evening for nominated charities for 2010-11 (Stroke Association, Warwickshire & Northants Air Ambulance and Knowle & Dorridge Scout groups) and Leukaemia & Lymphoma Research and Troop Aid (beneficiaries of our Stroll/Bikeathon day) were presented cheques totalling over £47,000. We retain some £18,000 to be allocated for locally determined causes by our Community Services committeeFuture Events plannedSat 12 November Solihull CharterSun 20 November History of Knowle WalkWed 23 November Zone competition & fish supper Mon 28 November Marshalling Knowle Christmas Lights switch-onw/e 10/11 December Delivering Christmas cards and mince pies to elderly residents

Mon 12 December Visit to House of CommonsWed 14 December Christmas Meal at Greswolde HotelSat 17 December Santa Sleigh with Shirley LC – Tesco MonkspathSun 27 December Lions Festive Walk – Baddesley Clinton NT House

Club Name ShirleyCommunity Services

Identified our Youth Ambassador of the 21st century candidate – Olivia Sheppard a young lady who volunteers for SoLOContinue to collect used spectacles and to provide transport for the Solihull Society for the Physically Handicapped.


Blythe Valley Fun Run in September proves another great success and our District Sports Quiz attracted the usual number of Lions teams with Acocks Green LC once again the winners.Stall at Solihull Festival in the Park proved disappointing if only due to atrocious weather


Monthly Wednesday evenings socials continued with a walk and meal around Claverdon and a Ghost Walk in Warwick, as well as talks by the Midlands Air Ambulance and a blind speaker John FlannerVisited Sheldon and Moseley & Kings Heath LCs and the latter promptly returned the visit

Other Comments

Donations Made:£150 North Sea Lions£300 Midlands Air Ambulance£100 Shirley Methodist Church Wednesday Physically Handicapped club£100 Burman Street Infants school £1500 Donation for interior safespace for lady with 2 autistic children £800 Johnson O’Brien Children Trust Fund£500 towards the costs of a new minibus for Reynolds Cross Special School£3000 Brain’s Trust£1502 Marie Curie Big Build£1502 SoLOFuture Events:Fri 11 November Bingo QuizWed 16 November Smile Please Say Cheese talk & tasting eveningSat 12 November Solihull CharterSun 13 November Wreath laying at Cenotaph dedication service in ShirleySat 3-23 December Santa Sleigh evenings door to door and weekends at

supermarketsWed 21 December Pre-Christmas at home with the Conlon’sFri 6 January Twixmas MealSat 7 January New Years party for elderly residents

Club Name SolihullCommunity Services

Special Solihull Lions Wish week is being put back to the spring of 2011OAP Theatre trip planned and additional tickets purchased.OAP Lunch fixed at WI Hall on December 9th

Scheme in hand to assist Solihull Children’s Special Needs Association with purchase of a new mini bus, Shirley Lions have offered to make a contribution to the cost


Tin shake in Mell Square brought just over £500.00 and was combined with a membership drive and a book stall


Charter Night planned for Saturday November 12th 2010

Other Comments

Donations Made:£1,600.00 donation made to Solihull Stroke Club.£400.00 further donation made to Phillipa's School of dance

Zone Meeting Dates and Venues1 Monday 12th September – 8.00pm Westley Arms Hotel, Wesley Road, Acocks Green, Birmingham. B27 7UJ2 Monday 9th January – 8.00pm Westley Arms Hotel, Wesley Road, Acocks Green, Birmingham. B27 7UJ3 Monday 13th February – 8.00pm Westley Arms Hotel, Wesley Road, Acocks Green, Birmingham. B27 7UJ4 Monday 11th June – 8.00pm Westley Arms Hotel, Wesley Road, Acocks Green, Birmingham. B27 7UJ

NAME : Christine Moss OFFICE : Region Chair (2) November 2011 Cabinet Report.


ACTIONS TAKEN SINCE LAST MEETING :22/08/11 – Zone E - Club visit to Wellesbourne Lions24/08/11 – Attended Zone D - Zone Meeting 29/08/11 – Attended Zone F - Worcesters River Boat Cruise01/09/11 – Attended Zone F - Zone Meeting15/09/11 – Attended Zone D - Castle Bromwich Lions Membership Drinks and Nibbles08/10/11 – Attended Zone D - Marston Green Charter09/10/11 – Attended Autumn Forum11/10/11 – Zone E - Club Visit to Stour Valley Lions13/10/11 – Zone E - Club Visit to Shakespeare Lions15/10/11 – Attended Zone E - Shakespeare Lions Charter22/10/11 – Attended Guiding Lions Training01/11/11 – Attended District Membership Meeting01/11/11 – Zone E - Club Visit to Warwick Lions07/11/11 – Attended Zone F - Zone Meeting17/11/11 – Attended Zone D – Zone Skittles18/11/11 – Attended Zone E – Zone Skittles20/11/11 – Attended District Training Day21/11/11 - Zone E - Club Visit to Eversham Lions26/11/11 – Attended Zone F – Worcester Charter

I have completed all my club visits as acting Zone Chair for Zone E and was accompanied by ZC Ian on visits to Stour Valley, Warwick and Eversham. I have enjoyed my visits and been made to feel welcome at all the clubs, and have even managed to spread some ideas for events as I have been on my travels. I am collecting books for Stour Valleys book sale and provided Shakespeare with information to enable them to do spectacle collections.

Now that I have handed the Zone E over to Ian I still hope to be actively involved with them but this will enable me to give more support to my other two zone chairs who I would like to thank for their patience.

OBJECTIVES : To support my Zone Chairs in their endeavoursTo attend at least two Zone Meetings for each ZoneTo attend as many club events as possible within the RegionTo attend club meetings for those clubs whose events I have been unable to attend

NAME: Lion Ray Stephens OFFICE: Zone Chairman (D)November 2011 Cabinet Report

DECISIONS REQUIRED: None

ACTIONS SINCE LAST REPORT:10th July - Attended Sutton Coldfield & Erdington 1st Charter Lunch4th August - Club Visit – Castle Bromwich10th August – Club Visit – Marston Green16th August – Club Visit – Birmingham Exhibition21st August – Attended Cabinet24th August – Held 1st Zone meeting hosted by Marston Green8th October – Attended Marston Green’s Charter Dinner.26th October – Attended Stourbridge Lions Prostate Cancer Screening evening.

OBJECTIVES:To organise and hold a Zone ProjectTo ensure that I receive all President’s Reports on time.Circulate the Presidents Reports to all Zone clubs.Produce Zone Reports on time.Deliver Cabinet Reports on time. To visit Sutton Coldfield & Erdington in November.


ClubName

MembersJune

MembersCurrent

MembersPotential


Balsall Common

34 34 6 Card drop on 18th September.There were 12 attendees at the drinks & Nibbles evening + several contacts.

Castle Bromwich

24 24 2 or 4 Card drop on 4th September and Drinks and Nibbles on the 15th.

Marston Green Card drop on 24/25th September for membership drive on the 5th October.

Birmingham Exhibition

16 16 0 Reviewing & looking at ways to attract new younger members.

Sutton Coldfield and Erdington

8 8 They are trying very hard to attract new members, but proving to be very difficult.

Balsall CommonCommunity Services

Helped at Berkswell School and Barston Fete’. The Go Green Fair in Mell Square Solihull. Disc/Bingo sessions being run. Deliver the local Village magazine.


Bucket collection for East Africa Famine (£500). Wine Tasting Evening for Prostate Cancer Research (£240). Future Events: Theatre Night, Black Country Night, Fireworks & Bonfire Night, Christmas Lights Switch-on and Santa’s Sleigh. There is also a well supported “100 Club”.


Treasure Hunt, Beetle Drive and Whist Drive. Future event, A Theme Night “An American Thanksgiving Dinner”.

Other Comments

Donations made: July £1700, August £155, September £1250Future event: They are hoping to hold a Prostate Screening evening for men over 50 in the New Year. The planning of this event has already started.

Club Name Castle Bromwich & DistrictCommunity Services

Continue with their regular Taxi run for Age Concern. Local Optician still collects glasses for them. Will be laying a wreath & providing marshals for Remembrance Day. Provided marshals for Conductivity Education in their Car Park for the Test Match and their Race Day.


They have had stalls at two community fetes. Car Park marshalling for the Conductive Education for overflow parking for the Test Match and received a share of the profits.


Continue to have monthly Social meetings playing Crazy Golf, Quiz’s and Silly but Fun Games. Future Events: Have stalls at Castle Bromwich Friends of Acorns table top sale on the 6th November.Hosting the Zone Skittles on the 17th November. Fashion Show on the 30th November. Both at the Jaguar Club. Will be supporting Acocks Green Treasure Hunt and Knowle & Dorridge Festive walk on 27th December.

Other Comments

Donations: Providing parcels to Troup Aid. Philipa’s School of Dance. L.C.I.F. The Water Wells in Niger. Sure Start Children’s Centre Activities. Approaching local schools to promote TACADE material and offering vouchers.

Club Name Marston Green & DistrictCommunity Services

The club had a litter pick on 15th October. Spectacles collections going well but are in need of an extra bin. They are funding taxis to allow a mother to receive respite care at Acorns. A Marston Green Lions sign has been displayed at Marston Green Cricket Club.


Christmas Sleigh/Blooms Santa. In discussions with Council regarding a Lions Notice Board. Boards have been placed in Marston Green Library. Future events include Xmas Sleigh and Charity Ball


Weekend away. Fireworks Evening. Cocktail Party.

Other Comments

Donations made to CTC Nepal, Niger Waterwells, Taxi service, Sure Start – Xmas toys, VIP and Youth Exchange.

Club Name Birmingham ExhibitionCommunity Services

Have had for a number of years an established link with Brookside Sheltered Housing in Sheldon, recently helped them with a project they have with a local school providing funding for refreshments for the children when they visit the community.


Have a number of dates arranged for collections at the International Station at the NEC, Melbicks Garden Centre and possibly the Airport. Doug Cross has been speaking to the NEC on their behalf to see if their involvement with them can be increased.


Regular Social meetings are held on the 1st Tuesday of each month at various venues.

Other Comments

Donations: As yet the total of their collections is not finalised but a donation will be made to Heart Appeal at the Children’s Hospital which has been their sponsored charity for the past year.

Club Name Sutton Coldfield and ErdingtonCommunity Services

They have donated £500 to the Smith-Magenis Syndrome Foundation to provide a specialist bed.


They had a Raffle at their 1st Charter Dinner. They are also organising a Santa’s Sleigh for five nights visiting the local area.


With only 8 members they are still trying to establish and organise themselves.

Other Comments

Although I only met four of their members plus Doug Cross they do show, with Doug’s help, both commitment and determination to make a success of their club.

Zone Meeting Dates and Venues1st Meeting – 24th August 2011 – Marston Green2nd Meeting – 6th December 2011 – Birmingham Exhibition.3rd Meeting –16 February 2012 – Castle Bromwich 4th Meeting – 28th May 2012 – Balsall Common

COMMENTS:All the clubs in Zone D are committed to focusing on increasing their membership particularly the 40 to 60 age group. Card drops have been done by 3 clubs and have received a fairly good response.Fellowship activities in the Zone are very encouraging with new ideas and venues being explored. This I believe is very important if we are to retain new members.Fundraising is very active with new ideas to raise funds as well as the annual events held by each club.We hope to have a Zone Project “Race Night” evening in aid of Birmingham Children’s Hospital Retinoblastomer Unit, to provide hopefully, Tablet PC’s and Nintendo games for children to use when they are either in or out patients.

NAME: Ian Haffner OFFICE: Zone ‘E’ ChairCabinet Report November 2011


ACTIONS SINCE LAST REPORT:Met with Region Chairman Christine Moss for a handover of Zone E and also immediate past Zone Chairman Pauline Fanti,Visited 2 clubs Stour Valley and Warwick with a visit also arranged at Evesham on the 21st November.Zone skittles arranged for the 18th November which will open with a brief Zone meeting.

OBJECTIVES: To complete all club visits by end of June 2012. To provide a comprehensive handover to next Zone E Chair. To establish a framework for Zone Meetings that will encourage attendance. To provide information and support to clubs in the zone as required. To support membership initiatives.

Zone E - Additional Information – November 2011

Club MembersAugust

MembersCurrent

MembersPotential


Evesham Vale 8 8 0 No activity since last zone meeting. Membership drive planned for Easter 2012.

Kennilworth 43 43 3 New committee appointed and new recruitment ideas are being formulated with a focus on recruiting younger members.

Shakespeare & Alcester Branch

26 + Alcester Branch

26 + Alcester Branch

3 new members recruited to replace members that left. Recruitment drive planned after Christmas.

Southam & District

27 30 0 Our membership team are attending fetes and events around the district to try and recruit more and we always look for interested parties at all of our events.

Stour Valley 16 16 1 3 long serving members have left because of ill health, other interests; we have also cleaned up the books by no longer having two lapsed members. In the meantime we have recruited 5 new people, all of whom now have distinct roles in the club. A further excellent prospect due to attend next weeks’ meeting. We are to distribute 2,000 newsletters around Stour Valley as part of our continued membership drive; we recognise that quality, not quantity is the key and we feel comfortable with the current level.

Warwick 29 26 2 1 lost, 2 moved away, 2 ill, 2 at large, 2 prospective

Wellesbourne & District

23 23

Evesham Vale Fundraising / Service / Donations£850 collected at Evesham River FestivalMessage in a Bottle Community Service continues£500 donated to Marie Curie Evesham Vale Fellowship ActivitiesCharter night – 9th September attended by DG, Mayor of Evesham and their wives, visiting Lions and their partners.Other CommentsFuture events - Stroke Club Evening at Tesco’s, Tin rattling at Tesco’s, Club will be represented at District and MD Conventions

Kenilworth Fundraising / Service / DonationsBlindfold walk through Kenilworth to publicise World Sight Day. Auction of the Chain Saw Lion raised £150. October Barn Dance raised £1,000. Supported Round Table Bonfire.Continue to support PHAB, Stroke Club, Kenilworth Youth Centre and Waverley Day CentreSeptember – Kenilworth Youth Centre £2,000, October – Tiny Tim Children’s Centre £250, Round Oak School Warwick £200, Low Income Single Mother £100, November – Guy’s Gift (bereaved children) £420, Edwards Trust £350, Support Sport £250, Niger Water Project £2,000.Kenilworth Fellowship ActivitiesLeamington Walk 16th August, Rolls Royce visit, September Theatre visit

Other CommentsDecember - Christmas dinner, Carols at the Castle, Old Folks Theatre Trip, Christmas Parcels, Christmas lights (November and December). Boxing Day Duck Race. Christmas Tree Competition. The recently opened ‘Lions Bazaar’ within the furniture store continues to do well and we are selling some items on eBay. Also planning a voucher scheme for the store.

Shakespeare & Alcester Branch Fundraising / Service / DonationsRaft Race - presentation from 3 charities for selection as beneficiary from the raft race.First Responders – Looking to set up in co-operation with the Town Trust.Nicol Unit – Club asked to support re-opening of the unit with a quiz evening.Trees – 600 trees to be planted in December again in co-operation with the Town Trust.Attending Remembrance Day Service, looking to set up spectacle collection service.Tacade – County Council have ordered packs and we will be presenting seminars in the New Year.Carol Service planned for December.£400 grant for children with special needs.Shakespeare & Alcester Branch Fellowship Activities44th Charter Dinner & Dance on the 15th October.Social Event, visit to the Jewellery Quarter.

Southam & District Fundraising / Service / DonationsGood presence in local papers. Another furniture sale is planned. In December Christmas float takes Santa to surrounding villages to collect for local children’s causes. Christmas lights switch on event, entertainment and fund raising towards the cost of the lights with Santa and his Elves.Monthly Cinema Club, a community service for the local children with any profits invested back. Furniture recycling event once a month, opportunity to buy quality used furniture at a low cost and in particularly needy cases items given free of charge. This activity raises about 1/3rd of our total income. Very successful Mop Day Hog Roast raising over £1000 to be given to local charities, Southam Community Mini Bus Appeal, Warwickshire Air Ambulance plus others. Helped at the John Turner Festival, helped them raise a bigger in excess of £1,000 for the local college and primary schools.Southam in Bloom - £250, Howard Egglestone Walk for Hernia £100, Napton Bike Ride £50, Southam Christmas Lights £165, Carpet for Lady in Bishops Itchington £50, St John Ambulance £60, Southam Christmas Lights £250, Poppy Reef £25, Anna Bradley Baby Video Monitor £160, Swimathon £100

Southam & District Fellowship ActivitiesVisits being made to surrounding clubs and our time was taken up with the setting up the Daventry Branch – but now folded. Next planned visit is to Solihull.

Other Comments10th February another Barn Dance planned. 30th March Race Night. Plus on going furniture sales and the Cinema Club. Aim to keep fund raising activities going with the addition of 3 new members. A happy and expanding club looking for a cost effective/free venue.

Stour Valley Fundraising / Service / DonationsBook sales continue to bring in a reasonable income. Delivery of ‘Cotswold Connect’ Successful race nights held in May and September, earning revenue for the club, more planned. Held a choir concert, given by the Ynysowen Male Choir in September, over £900.00 raised to be topped up and presented to Air Ambulance next month.Work continues on towns Gyratory Garden with many compliments from local residents. Film nights continue monthly, if in profit it’s a fund raiser, if we lose its community service.

Replaced bench at one of Shipston Care Homes. July we sponsored our Annual Diabetes Test Days. Involved in talks about the future of the local youth club.No significant donations made since May, however we are finalising a long list of donations to be made before the end of the calendar year.Stour Valley Fellowship ActivitiesThe club has tended to be rather insular, but hoping to change this. Two members attended Autumn Forum and several members keen to attend next years’ conventions. We expect a visit from Southam members next month and welcome their initiative which we will return.Other CommentsDecember meeting will be a social with presentation of cheques to Air Ambulance and Shipston Home Nursing, this will include our spouses, friends and associates of Lions. Christmas Day visit to Ellen Badger Hospital with gifts for patients. Senior Citizens Party scheduled for 10th March. Looking to expand fund raising activities so not as reliant on the book shop.

Warwick Fundraising / Service / DonationsBeer festival, carols, bonfire, tin shakesVictorian Evening, meals on meals, Christmas parcelsLocal needs, Myton HospiceWarwick Fellowship ActivitiesOther CommentsWinter beer festival in 2013. Club will be represented at District Convention and MD Convention.

Wellesbourne & District Fundraising / Service / Donations£14,500 donated to Graham Fulford Trust – Prostrate Cancer Support raised from the raft race up to £0.5 million has been raised from the raft race since it started in 1978/9. £850 donated to Zoe’s Place Children’s Hospice. £750 raised from brass band concert. A quiz night is planned for the 4th February which will include cheque presentations and a social. November 15th – Senior Citizens Concert Tea Party. Over the Christmas period will be running 2 floats per day Monday to Friday where other organisations assistWellesbourne & District Fellowship ActivitiesMain social at the moment is the cheque presentation social in February.Other CommentsHappy to host a future Zone meeting with a more social theme.

Zone Meeting Dates and Venues12 18th November Snitterfields Sports and Social Club34

COMMENTS:Zone skittles competition set for 18th November

NAME: Terry White OFFICE: Zone “F” ChairmanNovember 2011 Cabinet Report


ACTIONS SINCE LAST REPORT:

All clubs except Droitwich have been visited, Droitwich visit having been postponed due to ZC being knackered oops! Sorry! rather tired after flying back from USA the day before.

The first 2 zone meetings have been held, with excellent attendance levels. All Zone clubs were represented at the first meeting, and all but Malvern at the second. Malvern had other Lions commitments (committee meetings) on that evening and Lion President Heather provided apologies on behalf of the whole club. Now the secret of their committee meeting night is out, we will not schedule a competing event in the future!

Zone meeting have heard presentations on Membership Drives, My Ideal Club, Stock Exchange Event, and Niger project and street children.

The zone project of a girls touch Rugby tournament started successfully last year is to be repeated. The competition is to be on the 15th March at Sixways Worcester, and a winners’ presentation at one of Warriors’ home games date to be confirmed.

OBJECTIVES: To listen to the clubs and understand and action any needs for support and assistance

that I may be able to bring to them or facilitate for them To listen to the clubs and encourage and motivate members who do not habitually go

outside their own club to participate in wider Lions activities To secure completion of the in-progress zone project and encourage its establishment

as an annual event To nurture the good fellowship that already exists in the zone through social events;

and have fun!

Zone F - Additional Information – July 2010

Club MembersMay

MembersCurrent

MembersPotential


Bromsgrove 17 16 0 Club has an objective to increase membership but no active plan yet. Lost one long standing but not active member, one other at large.

Droitwich 18 19 2+ 1 transfer from Walsall, membership night attracted 25 guests, 5 subsequently to a meeting, 2 to a social, and 3 to a booksale. Hoping to gain at least 2 members.

Kidderminster & District

11 + 2 Tenbury branch

13 + 2 Tenbury Branch

0 2 new members through web site. Plans afoot for February membership campaign.

Malvern Hills 24 24 5 1 new member to be inducted 14th Nov, 1 other v.g. new prospect, 3 others possible but younger & with concerns about other commitments.

Redditch 19 19 1 member at large. 1 prospective visiting in November.

Worcester 23+1 associate

23+1 associate

4 4 prospective members. 3 have been to club activities, 1 is very new via district web site.

Bromsgrove Fundraising / Service / DonationsThese include continued maintenance of Princess of Wales Hospital garden, also talking to New Start with a view to a similar project. Raised over £2000 with fund raising raffle.Fundraising efforts included:- Blue Cross Fete, Scarecrow Weekend, Bromsgrove Day of Kindness, Party Night, major fund raising raffle

Donations made include:- £100 to the Scarecrow Weekend, £1200 earmarked for the Home for the Brave at The Queen Elizabeth Hospital in BirminghamBromsgrove Fellowship Activities3 Charters, attended Autumn Forum, 2 Zone meetings.Bromsgrove Other CommentsWill be represented at District and MD conventions

Droitwich Fundraising / Service / Donations4 golfers won event in aid of the local charity “ Murrays Muscles”. £250 sponsorship money went to the charity. Droitwich have sponsored a youth team from Gaudet Luce Golf Club to play for a year in the West Midlands Golf League. 2 families have been given holidays by the club this year. Members of the Welfare committee attended Kingfields day centre's annual BBQ and provided and organised a tombola. The Salt Day balloon race was a success with well over a 1000 balloons being launched on the day, the winning balloon finished up at Whitby and was found by a bride and groom on their wedding day.In an excellent example of inter-club co-operation, Droitwich received a request from Blackmore Vale Lions Club, Dorset, in respect of the charity Dentaid, which sends redundant dental equipment to the 3rd world. Dental tools were collected from a retired dentist living in locally and sent to Dentaid in Wiltshire. The club are actively seeking an area to plant new trees in line with the International Presidents request and the DG's.Two local schools have taken up the offer of vouchers for TacadeDonations include:-£100 Sponsorship to St Richards Hospice Lights of Love Campaign 2011, £300 Macmillan Cancer Support, £400 District Governors wish list.Actively planning for Xmas activities, sleigh with Rotary, Santa Grotto.Droitwich Fellowship ActivitiesFamily and friends car treasure hunt & meal, members and partners talk and meal.Burns night Quiz 27th Jan 2013.Droitwich Other CommentsNo attendance at Forum, District or MD conventions is planned.The club in recent years has become more recognised through its activities and improved publicity within Droitwich and surrounding area. The club wish to build on this to further the clubs standing in the community.

Kidderminster Fundraising / Service / DonationsHelped Macmillan Cancer Support with coffee morning, sponsored and attended Bewdley Festival, supported sight awareness with local xxx charity, made presentation to local Youth Café, Made presentation to Community Transport, prepared Xmas float – repainted, new lights, 3 casino nights. Voted nearly £1000 to DG wish list, £2000+ in other donations.Planning for next years new years day duck race and raft race.Kidderminster Fellowship ActivitiesExcellent socials with visits to Lions Shelter at National Memorial Arboretum, & meal, late summer BBQ, Theatre visit, walk and talk in Bewdley.Kidderminster Other CommentsAttended Autumn Forum, will be at district and MD conventions.

Malvern Fundraising / Service / DonationsWorked with Event Mobility at the RHS Autumn Show. Club President attended a meeting of the Trustees of Event Mobility in September. Assisted at at the Kaleidescope Charity disabled children's family support day. It’s a Knock Out day for 300 disabled adults was a great success, with support from Worcester, Evesham and Droitwich Lions. DG Neil described the event as an outstanding example of Lions working together.Raised £440 from can shakes, and £560 from casino evenings.

10 local community groups received donations averaging £200 each from the Gazette Scheme. A cheque for £2500 will be presented to Diabetes UK on 28 November from the 2011 sponsored walk.Malvern Fellowship ActivitiesAttended Evesham charter, & Bromsgrove party night. Won the zone skittles tournament, & 3 attended Autumn Forum.Malvern Other CommentsHad coverage in the Malvern Gazette of Club events and of Spectacles collections for sight day. Club will be represented at district and MD conventions.

Redditch Fundraising / Service / DonationsDonations include:- First Responders £1200.00. St John Ambulance = £400.00, Hikkaduwa boy 2012 = £ 150.00, Redditch 2 yr old boy via Royal Orthopaedic Hospital = £ 438.00 Our Spernal Duck Race raised £1,052 for our local charities. SIGHT AWARENESS DAY event on at the Kingfisher Shopping Centre in Redditch with Guide Dogs for the Blind. Lions Sight Awareness Pamphlets and other GDFB information were handed out. Plans include a Charity Race Night, CHILDREN IN NEED Collection, and a Tree planting will take place on the 11th Febuary 2012 in Church Hill district of Redditch.Redditch Fellowship ActivitiesClub had a fundraising / social canal walk and HALLOWEEN Themed pub luncheon at the Tom “O” Woods pub in Rowington, Warwickshire, with 30 members and guests. Xmas meal planned.Redditch Other Comments40th aniversary charter dinner / dance on May 19th 2012 @ the Kings Norton Golf Club.Club will be represented at District Convention.

Worcester Fundraising / Service / DonationsMonthly Bingo for sheltered housing residents, Shoe box filling (133 boxes) in conjunction with YMCA residents for Samaritan’s Purse Christmas appeal, Several ‘Lions tombola’ fundraising days raised £278, Stand in Worcester Library from 8th – 15th October for World Sight awareness week.Supporting a grant request through Gannett Foundation for a charity called ‘Roots’ – ecological project for the community.Donations made include:- £400 – Deaf Direct – to put on activities for deaf children, £250 – Homestart, £19 – Contact the elderly, £50 – Orchard Nurses.Planned activities:- Annual pantomime at Swan Theatre, zone clubs to nominate attendees, selling Xmas cakes, 2 x race night with a difference, Santa sleigh, providing a Santa visit for New Hope Centre and Lawns residential home. Hoping to plant some trees in the Spring for DG’s challenge, Stock Exchange event.Worcester Fellowship Activities3 members went to Evesham charter, walk around Bringsty common followed by pub, took part in zone skittles tournament, went to Autumn Forum, 7 members helped at Malvern Lions ‘It’s a Knockout’.Charter on 26th Nov.Worcester Other CommentsPR – Article re shoe boxes in newspaper. Attended Autumn Forum, will be at district and MD conventions.As many of you know already we were turned down for our application to LCIF for ‘match funding’ for our project in Kathmandu even though we tried appealing this was to no avail. The project will still go ahead with maybe a second hand vehicle and other alternatives. 3 of our Lions have just come back from the area and report that a pilot of the project has been tested and working well. The project is several thousand pounds short at present – if any clubs would like to support this project and make any donations please contact Club President Janet.

Zone Meeting Dates and Venues3 w/c 13/2/12 (not Mon) to be hosted by Malvern4 29/5/12 (not Mon) to be hosted by Worcester

COMMENTS:I would like to raise a matter of communication to Zone Chairmen. We are supposed to be the principal conduit of information between clubs and DG / Cabinet. Inevitably this line is blurred by the ease of communication with email etc. however, it is essential that ZCs know what is happening in our zone clubs if we are to be effective.

If we know that a district officer has made an appeal or visit to a club, we can reinforce that effort when we make club visits. If we do not we just look like we are not on the same team when we go along and know nothing about it.

I have no problem with anybody visiting any club.

However, it would be a courtesy to provide a report to the ZC that identifies that the visit took place, and covers any relevant issues (especially any actions that have been agreed to be taken by the visitor and any actions that the ZC should pick up).

In the same vein, I also feel that any correspondence from district officers to clubs should be copied to the ZC so he or she can keep tabs on what is happening in his or her own zone, and encourage clubs to follow up on requests from other district officers.

NAME Chris Haynes OFFICE Region 3 ChairmanNovember 2011 Cabinet Report

DECISIONS REQUIRED NoneACTION SINCE LAST REPORTAttended Cabinet meetingAttended Autumn ForumAttended Northampton 80 Charter NightHave attended three of the Zone meetings held in the RegionAttended The Membership Team MeetingI am sorry to have to report that the Members of the Daventry Branch Club decided to call it a day at the end of September, as despite doing numerous leaflet drops they were unable to attract more members and felt that 5 was not a viable number to run a Club , with one of the member looking to move out of the area.We are still going to hold the odd social event to keep in contact.

The Zone Chairman are having or have planned their second Zone Meetings

OBJECTIVESTo support and encourage my three Zone Chairman with their work for the rest of the year.To enjoy fun and fellowship with my fellow Lions

NAME: Davinder Mankoo OFFICE: Zone Chairman GNovember 2011 Cabinet Meeting

DECISIONS REQUIRED: Arrange the 2nd Zone Meeting for December with the host club. Inform relevant District Officers.

JUSTIFICATION FOR DECISION:Some District Officers may want to attend the Zone Meeting

ACTIONS SINCE LAST REPORT:Attended Cabinet meetingAttended Autumn ForumHeld my first Zone meeting. SuccessVisited the following clubsBedworth Lions ClubGodiva Lions ClubNuneaton Lions ClubHinckley & Burbage Lions ClubRugby Rokeby Lions ClubBarwell and Earl Shiltion Lions ClubPhoenix Lions ClubCoventry Leofric (9/11/11)Planned my Second Zone meeting

OBJECTIVES:To work with the DG and support him as my role of Zone ChairmanTo encourage the attendance of Lion members at Zone MeetingsTo provide information and support as required, particularly to the new club, new Lions and club officersEncourage increase in Membership

NAME : Martin Hill. OFFICE : Zone I ChairmanNovember 2011 Cabinet Report.

DECISIONS REQUIRED : Receive and accept the report

ACTIONS TAKEN SINCE LAST MEETING :I have carried out the remainder of my first round of club visits, and held my second Zone meeting – including a helpful and informative presentation by Lion Pauline Hoogerwerf.

Clubs summary:-Bushby – 17 members (2 prospectives)Corby – 12 Kettering – 33 Lutterworth - 10Market Harborough Grown-Ups - 15Market Harborough Branch – 17 (2 prospectives)Rowell - 11Thurnby – 19

All clubs have active plans for fund-raising and service; Bushby Club does not appear to attract regular attendance by all club members, but the Club President is conscious of this and I believe he is considering ways to improve attendance.

OBJECTIVES : Start the second round of Club visits and hold the remaining Zone meetings; encourage attendance at Zone meetings by Corby club; support clubs and members in the Zone as required; attend Cabinets and Autumn Forum; continue to keep out of trouble.

SECTION 3 : MEMBERSHIP COMMITTEE

NAME: Heather Lee OFFICE: Membership ChairmanNovember 2011 Cabinet report

The M in SMILEIs membership Sexy?

ACTIONS TAKEN SINCE LAST MEETING: 1st meeting of the fiscal year of the membership team Funding available from MD on completion of application form that was duly

completed and sent to the MD officer to take to CoG. Funding needed to help with yellow card drops for clubs under 10. These clubs need District help to rebuild and they are often without the funds needed for card drops, posters etc. funding also requested for reprint of New Members booklet. Funding also requested for CGL courses across the District. I have just heard it has been granted

Attended Wolverhampton club with Peter Wells. Long discussion with the members on what it can do for membership using Lions projects within the community, use of posters, which Peter had kindly obtained - have now been put to good use. President encouraged to attend Forum with a fellow Lion. It was good to see they did attended and found the day useful, so much in fact Lion Pres has booked for Convention

Forum – completed 3 presentations with the Leadership and Communication Chairmen. Very encouraging to see the attendance at all 3. Good responses from attendees.

Website, continually being updated with information with the help of webmaster

Contact via the website has possibly given us an intro into Birmingham University in Perry Barr. Ajay is attending Walsall club and working with Sandwell with their tree planting. This is an area that we have tried before but with no success, as there has not been a contact within the university to lead. Watch this space

The last meeting of the membership team had 2 agenda items, 1) clubs under 10, 2) extension. As a team, each club under 10 was discussed and an action plan formulated with a dedicated project leader to take forward. Areas for club development identified and a project leader also identified to take forward. Our next meeting is 24/1/12 to check on updates and to look at clubs under 15

I asked a question; Is membership sexy? We need to be the Service Organisation of Choice. Everything we do to communicate with the public needs to be sexy; to use the modern methods of communication of today be it through technology or through our posters, advertising, presentations. To encourage new younger members we need to be of today, regardless of our average age at the moment. So are we sexy? I think we are getting there.

NAME : Douglas Cross OFFICE : District Extension OfficerNovember 2011 Cabinet Report

DECISIONS RERQUIRED : None

ACTIONS SINCE LAST REPORT :I am still reporting under my cabinet title – but some of the membership work I do does not really support the name.I have said for many years only new clubs will ever give us the total number of new members we require.

EXISTING CLUB BRANCHESI will continue to report on all 3 in the extension report – others will report as well.Market Harbough Who are working extremely themselves and quickly heading to

be a full club in their rights They will want a new name.What great news ( See Chris Haines report)

Alcester Have never increased in numbers only 5 and YC have not been a success but Shakespeare have been a big support.A system must be evolved to increase membership. ( See Andy Palmerton’s report).

Tenbury Wells Stuck on 2 members I have discussed this with Peter Williams But there does not appear to be any movement

They will in a position to organise a YC this spring help will be required from Kidderminster and other clubs.

Daventry Now closedThe lesson must be learnt from here – it is only practical these days to form a new club branch - providing continually assistance can be given by other Lions. Therefore other local Lions Clubs - We should therefore not consider forming any branch club with less than say 8 members.

REBUILDING I will deal with the two clubs whose meetings I attend, their basis is almost that of a CB’s.

Coventry Phoenix Lions Club Successful YC drop a little early to be positive but certainly the signs are good and 9 existing members plus the extra 3 or 4 members they will gain will put this club back into full operation within the District.Vice President already appointed. Charter lunch planned for late 2011.Very interesting story of the original Coventry Lions Club President medal which was found during the card drop.

Sutton Coldfield & Erdington Lions ClubStill problems, a transfer member from the West Indies will take them to 9 but they may lose their meeting place. Difficult to raise enthusiasm; although the 4 new members are keen and we are building on these. Again we have a possible Vice PresidentAnother YC drop in the spring is essential.

But the cloud of redistricting still exists and it will certainly affect us here in 105M.

The strong districts in the south of the MD will not want to give up areas to assist us which will mean a carve up of what’s left.

But somehow we must get back to 1250 members, even if the District is changed we could even gain both area and numbers under the details of some plans floating round.

In 105M we have supported clubs in membership drives paying for the printing ( or part of) of the Yellow Card system. In some cases we have also paid advertising costs.

Remember new Lions joining fees are paid by District in any club with 10 members. or less. But you must get approval first before any moneys are spend

NEW CLUBS

If we are going to increase both our numbers as suggested and our service location then we must revert and try to form new Lions Clubs.The membership committee have decided to try and reform 3 new clubs.But we must have Zone and local club help to achieve this.Can you help do you know anyone who lives in one of these areas.

Atherstone Lions ClubPreliminary work has already started work by Bill Rannutta, support promised by Nuneaton Lions Club, meeting place located. Proceeding slowly

Hall Green Lions Club.The local Zone with ZC Terry Smith plus Moseley & Kings Heath have been asked to set up a team for YC drop in the spring to try and reform this club.Martin Bye is going to help in setting up a team

Royal Leamington Spa Lions ClubAgain the local Zone headed by new ZC Ian Heffner have been asked to set up a club team to try and reform this Club. A meeting place will have to be obtained.Henry Woodgate is going assist When will Cabinet officers take on board you are all in the membership team and we require your help.

NO the District requires your help!!!!

NAME : Andy Pemberton. OFFICE : District Retention OfficerNovember 2011 Cabinet Report.


ACTIONS TAKEN SINCE LAST MEETING :In other Officers’ reports you will be informed about the Certified Guiding Lion training courses undertaken. CGLs are an essential resource to assisting weak clubs and forming new clubs we need more.

Zone and Region Chairmen are aware of the “My Ideal Club” programme which is a key tool for assisting Clubs develop a strategy to ensure that all members are feeling they are listened to and fulfilling their objectives within the club and personally from

their continued membership of Lions. Happy clubs attract members but more importantly RETAIN members.

If any one feels a club would benefit from the programme contact the Zone Chairman, GMT co-ordinator, DG Team of myself to discuss the issues and the clubs participation in the programme

OBJECTIVES : Retain as many members as possible to ensure the District has positive growth.Work with the rest of the GMT members to deliver positive growthWork with GLT members to develop the skills at club and District level to deliver the best possible retention figures.

NAME : Ann Pemberton. OFFICE : District RegistrarNovember 2011 Cabinet Report.

DECISIONS REQUIRED : None.

ACTIONS TAKEN SINCE LAST MEETING :Have continued to publish data to officers on membership numbers.

As a result of changes enforced by the MD Data Protection Officer details of members leaving Lions (either by Death or Resignation).Former members full personal details are being removed from the LCI and MD data base within a month. This makes the records kept by the Registrar the permanent record.

There are six clubs with significant backlog of WMMR reporting all Secretaries have been contacted asking them if they require assistance

OBJECTIVES : Make sure that all Secretaries keep membership information up to date.

NAME: Peter Wells OFFICE: Region 1a Membership Officer November 2011 Cabinet Report.

DECISIONS REQUIRED:Acceptance of this report.JUSTIFICATION FOR DECISION :Continued Guiding Lion support to the low numbered clubs in Zone A, namely Dudley & Wolverhampton.

ACTIONS SINCE LAST MEETING:Dudley Club: I had the honour of inducting their new member during my visit in July, and for a club so small in numbers they put to shame much larger clubs for the number of activities they undertake. I have obtained “Making a difference” leaflets from MDHQ & they are handing these out at every event they attend, also 10 posters have been displayed in prominent places. I am looking to undertake a membership drive with them next Spring.

Wolverhampton Club: 7 of their 9 members have completed the “Ideal Club Questionnaire” this autumn and I have consolidated the results, and with the support of Heather Lee have discussed the comments to encourage them to undertake more

activities in the future. I am also looking to undertake a membership drive with them next Spring.

OBJECTIVES:To provide support & encouragement to Dudley & Wolverhampton clubs with their rebuilding & retention of members on a regular basis.

SECTION 4 : FINANCE & ADMINISTRATION COMMITTEE.

NAME: Paul Anstice. OFFICE: Finance and Administration ChairmanNovember 2011 Cabinet Report.

DECISIONS REQUIRED: 1. Cabinet approval of the budget for 2012-2013.2. A resolution on the subscriptions for 2012-2013 3. A resolution to levy each clubs for District Youth Project Activities funding.

JUSTIFICATION FOR DECISIONS: 1. The breakdown of the budget for 2012-2013 is presented in the first table at

the end of this report. Due to the current economic climate, every attempt has been made to produce a lean budget but still maintain the efficient management of the District. Due to falling membership numbers the income has been based upon the dues of 1,000 members for 2012-2013 and to reduce the burden on Lions within the District it is proposed to limit the increase in subscriptions and to run deficit budget by limiting the increase in dues.

2. Working within the constraints of the deficit budget for 2012-2013 it is proposed to increase the annual District subscriptions to £10 per annum collected as £5 each half year.

3. In previous years the cost of Youth Project Activities has been covered by reserves in the District Charity account largely created through bank interest. Due to the current economic climate, this source has ceased and over the last two years these activities have been funded via the District ‘Shopping List’. To bring the District funding in line with the MD funding method and other Districts it is proposed raise a levy on clubs to cover these costs in the future to be paid from clubs’ Charity Accounts. A breakdown of costs based upon the previous two years is presented in the second table at the end of this report. It is proposed to raise a voluntary levy of £20 payable with the first half year subscriptions on each club. This figure would allow a surplus to be made for future years provided the current 55 clubs (excluding branches) pay the levy. Historically, about one third of the clubs in the District do not pay the MD voluntary levy, so based upon 40 clubs, the overall levy will cover the costs of the District Youth Project Activities.

ACTIONS TAKEN SINCE LAST MEETING:The second F&A committee meeting of the new Lions year was held on 4 th August 2011. In addition to the items covered above:

The ‘Rules of Audit’ for 2011-2012 have been revised in line with the decision made at the August 2011 cabinet meeting to allow mileage claims to be made by the Vice District Governors for club visits if they wish to do so. An amendment has also been made to mileage claims for Zone Chairmen to reflect that they are asked to do two club visits to their Zone clubs. The revised Rules of Audit for 2011-2012 have been uploaded to the District website.

The final accounts for the District Convention 2011 at Warwick have been submitted to the F&A committee by the Convention Treasurer. These have not been presented in the normal format and committee found them difficult to review. The

District Events Officer has agreed to transpose the data into the standard format for the sake of clarity to be presented to Cabinet as an update. As has already been reported to Cabinet, the Convention made a loss which has been covered through funds from the District Administration Account.

There have been two incidents recently where clubs have closed leaving debts to International for non-payment of dues, namely:

Daventry branch - $250 Northfield Kings Norton Lions Club -$196

As these debts impinged on the status of District 105M with Oakbrook and needed to be paid by 4th November, approval has been given by District Governor, the members of the F&A committee and the District GMT coordinator to pay these debts from the membership budget in the District Administration Account. Payment has been made by the deadline date and Oakbrook has been informed by the District Treasurer.

As Daventry branch was embryonic with no finances and being developed by the District, GMT and F&A agree that the District is not in a position to recover this payment. However, in the case of Northfield Kings Norton Lions Club, there is concern within the F&A committee that no one at a District level knows as to the status or the whereabouts of the Club accounts. GMT intends to make contact with the ex-President and Secretary to discuss a number of issues including the Club accounts and to arrange for the transfer of the monies into the District accounts and regalia for safekeeping. The F&A committee have agreed to offset any monies held within the Club Administration Account against the International dues paid by the District.

The District Treasurer and District Lion Tamer have agreed to produce a District Protocol to transfer the accounts and club regalia from closing clubs to District and this will be presented to Cabinet at a later date.

OBJECTIVES: To manage the District Financial and Administrative affairs in an efficient and

effective manner

Budget 2012-2013Administration

Income Nos Dues £Dues 1000 10 10,000Club/Cabinet Fines 100Interest 0MBNA Royalties 150Total Income 10,250

ExpenditureOfficers Expenses 3,000Convention 2013 2,500Convention 2013 PID gift 100DG’s Allowance 500NSL Allowance 450Incoming Officers 100Forum 2012 250

Room Hire 500Printing/Stationery 150Equipment replacement 100Internet 113Regalia 150

LeadershipLeadership and membership will share their budget

Membership 1,600

Membership small clubs 900Audit 350Reserves -113Total Expenses 10,650

Surplus/(deficit) -400

Youth Project Activities / Competitions

Income Clubs Levy £Levy 55 20 1,100Total Income 1,100

ExpenditureYoung Ambassador 400Peace Poster 50Music 260 (Accompanist 60) Football 70Environmental 50Total Expenses 830

Surplus/(deficit) 270

NAME : Wim Hoogerwerf. OFFICE : CNRONovember 2011 Cabinet Report.

DECISIONS REQUIRED : To adopt the three resolutions for Convention 2012.

ACTIONS TAKEN SINCE LAST MEETING : The Convention Call for 2012 was issued at the end of August with a closing date for Resolutions of 30th November. The closing date for Nominations for District Governor and Vice District Governors was 30th September. Nominations for Zone Chairman will be required after Christmas, dates to be finalised.

At the present time there are three Resolutions from cabinet and at the time of writing I have had no resolution from any clubs.

I have received one nomination for District Governor 2012/13 Lion Paul Anstice and one nomination for First Vice Governor Lion Simon Moss. I have received two nominations for Second Vice Governor from Lions George Billingham and Ian Haffner.

The Resolutions are:-Dues Resolution Resolution Number 1

Submitted By District 105M CabinetProposed by: PDG Lion Brian BurgessSeconded by: VDG Lion Paul Anstice

“This Convention resolves that, in order to ensure the approved administrative expenses of District 105M for the fiscal year 2012/13, the Annual Subscription be increased to £10.00pa per Lion Member. The Subscription to be payable in two (2) instalments of £5.00 on 1st August 2012, based upon membership at 30th June 2012, and £5.00 on 1st February 2013, based upon membership at 31st December 2012.”

District Budget Budget 2011/12 Audit 2009/10

Income Dues 1000 @ £10.00 10000 9301Club/Cabinet Fines 100 115Interest 0 6MBNA Royalties 150 222

Total Income 10250 9644

Expenses Officers Expenses 3000 1565Convention 2012 2500 1599Convention 2013 PID gift 100DG’s Allowance 500 500NSL Allowance 450 450Incoming Officers 100 -14Forum 2012 250 241Room Hire 500 1472Printing/Stationery 150 711 Equipment Replacement 100Internet 113Regalia/Supplies 150 0 Membership/Leadership 1600 2921 Membership small clubs 900Audit 350 0 Reserves -175 0

Total Expenses 10650 10457

Surplus/Deficit -400

EMail Resolution Resolution Number 2

Submitted By District 105M CabinetProposed by: VDG Lion Simon MossSeconded by: PCC Lion Mike CookeThis Convention Agrees that where clubs are required to be notified in writing that this may be done by email to the Club President and Secretary. Clubs may also notify in writing by email to District Secretary and District Officers.

Youth Resolution Resolution Number 3

Submitted By District 105M CabinetProposed by: VDG Lion Simon MossSeconded by: Lion Harry Fry

This Convention Agrees that donations of £20 per club be requested by the District Treasurer at the same time as the dues in order that the District may have sufficient funds for District Youth Competitions.

NoteThe District Treasurer already requests £50 per club for MD Youth Competitions and the request for District Funds will be made at a different time to avoid confusion.

Please note that more information to accompany these three resolutions may be available by Cabinet Meeting.

OBJECTIVES :

To provide support and advice to the District Governor, Cabinet and Clubs as required during the year.

NAME : John Barnes OFFICE : Events OfficerNovember 2011 Cabinet Report


ACTION SINCE LAST REPORT :Successfully organised Autumn Forum = 94 attendees.Future Events District Convention - 23rd-25th March 2012 – Holiday Inn, Corby.Convention details were presented at Autumn Forum – the Hotel has given us concessions on a limited amount of rooms – so we are able to offer a package deal on first come first served basis – the majority of these package deals have already been taken up information and booking forms have been emailed to all clubs.Clubs will be updated as necessary.Date for your Diary – District Convention 22nd-24th March 2013 – Pear Tree Country Hotel, Worcester.

NAME: Philip Jones OFFICE: District Health and Safety Officer

November 2011 Cabinet Report

DECISIONS REQUIRED:There are no decisions required

ACTIONS SINCE LAST REPORT:1. Continued drafting SMS protocol 2. Attended F and A meeting

OBJECTIVES:1. As before

1.1. To continue to maintain contact with Clubs and appointed Safety Officers.1.2. To continue to ensure Clubs meet the requirements of H and S policy.1.3. To complete the SMS policy document.

2. To continue to liaise with MD HSO and District Insurance Officer as required.

NAME : Suresh Gohil. OFFICE : District Insurance Advisor.November 2011 Cabinet Report

DECISIONS REQUIRED : None.ACTIONS TAKEN SINCE LAST MEETING :

Attended the Autumn Forum, and made a presentation to the members. Advised members to communicate the information to their own clubs, and I would be very happy to visit a club or a zone meeting.Our MD general insurance brokers, Barry Grainger decided to withdraw as our MD advisors due to lack of enquiries from members. We have still retained the PMI broker, CMI Financial, the scheme been underwritten by AVIVA.The Liability certificate is available on our web page, together with the Insurance Handbook.

OBJECTIVES : To assist the F & A Committee, members of the district on any insurance related enquiry, and develop further suitable schemes for members

SECTION 5 : LONG RANGE PLANNING

NAME: Simon Moss OFFICE: Long Range PlanningNovember 2011 Cabinet report

DECISIONS REQUIRED: Endorsement of the District 5 year planJUSTIFICATION FOR DECISION:The success of the district’s five year plan depends on its adoption by all of the district officers, in particular the three service committees. The long range planning committee will present the salient points of the plan to cabinet after the main meeting.

ACTIONS SINCE LAST REPORT:Second long range planning meeting of the year held on 8 November 2011.

Work underway for Communications & PR, Zone & Region Chairmen, Finance & Admin and Leadership sections to be added to the plan.

OBJECTIVES:

To take forward the district five year plan, review progress against it and revise it accordingly.

SECTION 6 : PR and COMMUNICATIONS COMMITTEE

NAME: Simon Moss OFFICE: Communication ChairmanNovember 2011 Cabinet Report


ACTIONS SINCE LAST REPORT:Presented to Autumn Forum on the subject of social media as a membership tool. Produced newsletter.The second Communications meeting is due to be held on 17th November. Most Communications matters are covered in the reports of the individual officers. Anything coming out of the meeting will be presented at Cabinet.

OBJECTIVES:To ensure that Lions in district 105M receive the best possible publicity for events and activities by:- Encouraging committee chairmen to coordinate events across the district Seeking out local activities that are worthy of wider circulation Helping clubs to make best use of all available media for publicising events and

activities

NAME: Simon Moss OFFICE: Webmaster & IT CoordinatorNovember 2011 Cabinet Report


ACTIONS SINCE LAST REPORT:Since my last report I have handed over responsibility for e-mail circulation to Joy Haffner and have continued a series of training sessions with her so that she can take over support of the website.I have completed an initial overhaul of the district website, standardising the layout and making information more accessible. I have received pen pictures from many of the district officers but there are still quite a few who have not provided updates.In September I attended the MD IT committee meeting.I am in the process of putting together notes on the use of social media, following on from the presentation given at Autumn Forum.

OBJECTIVES:To continue to provide a timely circulation of information around the district.To provide the public face of the district through the district web siteTo encourage the use of IT throughout the district.

NAME : Joy Haffner OFFICE : Deputy Webmaster – Midland NewsNovember 2011 Cabinet Report.


ACTIONS TAKEN SINCE LAST MEETING :

Visited clubs and zone meetings and encouraging fellow Lions to send in their articles on the activities, they have either done or going to be doing in the near future.Continue to operate Midland News as part of the Communications Team and support the team as and when required.Publishing Midland News Articles to the website.Circulating mail on behalf of the district.Increasing involvement with Webmaster tasks.Working with Webmaster, Lion Simon Moss to increase my skills.Attended Autumn Forum.

OBJECTIVES : Continue to support the Communications Team.To continue to encourage all Lions to submit articles to the Midland News to keep their fellow Lions informed.To increase my technical knowledge.

NAME: Ken Barker. OFFICE: District PR OfficerNovember 2011 Cabinet Report.


ACTIONS TAKEN SINCE LAST MEETING: Assisted with Youth Exchange arrivals at Birmingham Airport ensuring visible

presence for PR purposes. Attended first Communications Committee meeting of the year. Attended first Cabinet meeting of the year. Attended own Zone meeting. Liaised with Youth Committee re their presentation at Autumn Forum. Attended Autumn Forum. Represented Lions at 55+ and Retirement Road Show. On behalf of Kenilworth Lions submitted press articles re Lion carving. On behalf of Aldridge and Sandwell Lions submitted press articles re tree

planting.

OBJECTIVES: To see through initiative started last year of 100% of Clubs to have their own

website. To encourage the use of social media particularly Facebook, Twitter and QR

codes.

NAME : Mavis Cooke OFFICE : District AlmonerNovember 2011 Cabinet Report

DECISIONS REQUIRED :For my fellow Lions to keep me informed about any Lions or partners in the District who need a card for good or bad news.

JUSTIFICATION FOR DECISION :I cannot fulfil my role without this information.

ACTIONS SINCE LAST MEETING :I have continued to send cards as and when required.

I have been on the receiving end of good wishes, cards and flowers myself following my recent health problems and can confirm that it means a great deal to know how much your fellow Lions care when they know of a problem.Thank you all for caring.

SECTION 7 : YOUTH COMMITTEE

Name: Harry Fry Office: Opportunities for Youth ChairmanNovember 2011 Cabinet Report

Decisions Required: NoneAction Since last report:Attended Autumn Forum and took part in workshop introducing with Lion George Billingham the 2 youth projects Young Leaders in Service and Adopt a Youth Club. Both were generally received well. Information about the youth groups in our District was also discussed. To date I have not received any enquires from clubs represented at the workshops. I do note however that ZC Terry Smith is arranging an event next year with the Birmingham association of Clubs for Young People and congratulate ZC Terry on making this contact. I will be attending the Young Ambassador Final and congratulate all of the Clubs that have candidates. Objectives:To work with the team to achieve all our goals.

NAME: Terrie Knibb Office: Competitions OfficerCabinet Report November 2011

ACTIONS TAKEN SINCE LAST MEETING:I have continued to encourage participation in the District Competitions and to assist clubs by providing information and material that can be used to promote the competitions.Travelling Lion CompetitionAs at October’s reporting date the figures for the Travelling Lion Competition are as follows:

Club PointsCastle Bromwich 1614.5Kingswinford & Stourbridge 1598.0Shirley 1187.5Walsall 1051.5Marston Green 354.25Balsall Common 182.0

Peace Poster CompetitionA number of entries have been received for the Peace Poster Competition which will be judged at the Cabinet Meeting.

OBJECTIVES:To promote District Competitions in 105M.To work in conjunction with the District Youth Chairman and other Youth Team Officers to promote Lions Youth Programmes.

NAME: Linda Cross OFFICE: District Life Skills OfficerNovember 2011 Cabinet Report


ACTIONS SINCE LAST REPORT:I have been involved with several clubs, helping them with details for Vouchers that they are sending to schools to assist with the purchase of Tacade Resources. I am also involved with encouraging clubs to contribute to the new resource that Tacade are writing. This is Life Skills 2, which is aimed at young people between 11 and 19. This has been requested by Educational Professionals as a follow on to the initial resource that was for children from 3 to 11.I have also fixed some visits to clubs and Zone Meetings to spread the word about Tacade.

OBJECTIVES:To continue to encourage clubs to support Tacade, and to place their resources in schools and other youth organisations.

NAME Eric Hughes. OFFICE : District Vulnerable Persons OfficerNovember 2011 Cabinet Report


ACTIONS TAKEN SINCE LAST MEETING :I attended a Multiple District VPO meeting on Sunday 3rd September. Decisions on future legislation are still awaited from the government and therefore it was agreed that we would continue to operate within Lions activities as per our current policy dated 2008.This information was circulated via District e-mail on 7th September.I attended Autumn Forum on 9th October where several applications for CRB disclosures were processed.I continue to visit clubs at their request for the process of CRB applications and renewals of existing certificates.

OBJECTIVES : To continue to advise clubs and individuals of their responsibilities in relation to Children and

Vulnerable Persons.

To continue to submit CRB applications for Lions Club members and volunteers where required.NAME: George Billingham OFFICE: Young Ambassadors / Leaders In ServiceNovember 2011 Cabinet Report

DECISIONS REQUIRED: To accept my Report

ACTIONS SINCE LAST REPORTAttended Autumn Forum and gave Power Point Presentations on the Lions Young Leaders In Service Project available to all Lions and guests.The Log Books and all documents for the Project were available for collection.Castle Bromwich Lions have a girl who has completed the 100 hours on voluntary work – completed the Logs Books and verified by Lion Phill White. As District Officer I sent off the Forms to request the Young Leaders In Service Certificate on 4th October but we are awaiting the signed Certificate from LCI HQ. ( as at 8th November ).The District Final of the Lions Young Ambassadors Competition is arranged forSunday 20th November 2011 at the Holiday Inn Birmingham Airport. There are candidates from Lions Clubs at Evesham Shirley Dudley Towcester Marston Green.

The Event will start at 9.30 am and should finish about 3.00 pm. Please come and meet these young people and hear about their voluntary work.The Members of the Youth Team will also be there with the other Youth ProjectsThe winner of the District Competition will go forward to the MD Final at Dudley in February 2012.Full details of the Young Leaders In Service Project and the Young Ambassadors Competition including Application Forms are available on the Lions MD 105 Website.

OBJECTIVES:I am still trying to access to Clubs to present Lions Youth Projects.I will contact Region and Zone Chairman to ask for an invite to Meetings to promote Youth Projects.

To attend the MD Meeting for District Officers in Birmingham area on Saturday 26th November arranged by MD Officer Lion Jane Armitage.

SECTION 8 Health & Environment Committee

NAME: Roger Handcock OFFICE: Chairman of Health & Environment CommitteeNovember 2011 Cabinet Report


ACTIONS SINCE LAST REPORT:A meeting of the Health & Environment Committee took place immediately before the last Cabinet Meeting. My thanks to Lion Joy Haffner for taking notes.The following Lions, who were present, discussed issues and outline plans for the year. Bob Dutton, Environment. Ian Haffner, Sight Preservation. Wim Hoogerwerf, Learning Difficulties. Roger Handcock, Speech & Hearing.Lion Roger Handcock also reported on the current situation with Message in a Bottle as Lion Chris Haynes was attending a Region Chairmen meeting. Lion Rajnikant Hindocha sent apologies.AUTUMN FORUM : The Health & Environment Committee carried out a workshop during the morning. Items covered, which were presented by each of the District Officers, were : Lions Eye Health Programme, Learning Difficulties, Message in a Bottle and Speech & Hearing.During the afternoon session Lion Bob Dutton (ably assisted by Lion Barbara ) carried out an entertaining and informative presentation on Tree Planting.I would like to add my tanks to members of the committee who took part in the Forum and for the support and hard work put into their presentations.The next meeting of the committee is planned to take place prior to the Cabinet meeting on Sunday 27th November 2011 at the holiday Inn, Birmingham Airport. OBJECTIVES:To encourage and advise members of the Health & Environment Team in their efforts to carry out their individual tasks. To pass on information and encourage reporting to cabinet on Health & Environment team projects.

NAME : Roger Handcock OFFICE : Speech & Hearing OfficerNovember 2011 Cabinet Report


ACTIONS TAKEN SINCE THE LAST MEETING :The first Issue of HEAR THIS Newsletter for the year 2011/2012 was published prior to Autumn Forum and distributed online through the District Webmaster. Hard copies were also available to Forum.Again, I thank all Lions who have supported my used postage stamps appeal. Please keep them coming as they are a way of raising funds for a “Hearing Dog for the Deaf” – and it costs nothing !I attended the annual Multiple District Speech & Hearing meeting at Lions MD Headquarters on 28th August 2011. I also took the training course in Deaf Awareness.

OBJECTIVES :To try and make Lions and the public more aware of the problems encountered by people with speech & hearing difficulties and to develop better understanding and tolerance of the problems.

NAME : Rajni Hindocha. OFFICE : Diabetes Awareness officerCabinet Report November 2011


ACTIONS TAKEN SINCE LAST MEETING :None. Currently I am compiling a communication e mail to go to Clubs secretary’s with attached Diabetes Strategy .

OBJECTIVES : To increase Diabetes Awareness.

NAME: Bob Dutton OFFICE: EnvironmentNovember 2011 Cabinet Report


ACTIONS SINCE LAST REPORT:Have written to all Zone Chairpersons asking to be able to speak at one of their meetings concerning tree planting. Several other initiatives to do with tree planting including sending out a list of contacts. Gave a presentation at Forum, & written an article for Midland News.

OBJECTIVES:To continue to make all clubs within the district more aware of the ways in which they can impact upon the environment. To implement DG Neils aim to plant 1000 trees in the District during his year, already done thanks to Sandwell & Aldridge Clubs, but don't let that stop you, why not 2000?

NAME : Wim Hoogerwerf. OFFICE : Learning Difficulties OfficerNovember 2011 Cabinet Report.


ACTIONS TAKEN SINCE LAST MEETING :

Spoke at seminars at District Forum requesting clubs to investigate how they could assist units which provided services to people who have Learning Disabilities. The subject seemed to be quite well received judging by conversations afterwards.

OBJECTIVES : To encourage clubs to support the Special Olympics appeal and to consider investigating how their club might become involved with Learning Difficulties units.

NAME : Chris Haynes OFFICE : Message in a Bottle/Medic AlertNovember 2011 Cabinet Report

DECISIONS REQUIRED NoneACTIONS SINCE LAST REPORTAttended the MD MIAB meetingAs a MD we have now passed the 4 millionth bottle supplied to clubs.The current cost of bottles to clubs is1Box 210 bottles £67.00 including delivery (31p) per bottle1 Pallet 3150 15 boxes £650.00 including delivery (20p) per bottleThe pallet is the cheaper option if you have the room to store.Can all Cabinet officers please let me know what clubs are supporting the MIAB schemeMedic Alert No one has asked for any information

NAME: Ian Haffner OFFICE: Sight Preservation Awareness & ActionNovember 2011 Cabinet Report.


ACTIONS TAKEN SINCE LAST MEETING:Newsletter Number 1 issued September 2011, advising about World Sight Day and new leaflets available for Lions Eye Health Programme.Several clubs took part in World Sight Day 13th October 2011, during Lions Awareness Week. Thanks to the clubs for sending me details.Lions Sight Savers donations for District 105M covering th Lions year for the period to October total £500. Lions Sight Savers has been included on the District Officers recommendations list.Spectacles continue to be recycled with additional clubs setting up collection points for the first time.

Attended Autumn Forum, delivered presentation on Lions Eye Health Programme (LEHP). Part of the Lions Signature Projects.Attending Zone I in November 2011.Attending MD Sight Officers meeting, in November.Attending presentation on Lions Signature Projects for Sight Officers.

OBJECTIVES: To promote the sighted related work of lions and keep fellow lions informed.To increase the number of clubs promoting LEHP and collecting spectacle collections for recycling.

SECTION 9 : INTERNATIONAL COMMITTEE

NAME: Femi Onabolu OFFICE : International Committee Chairman, International Relations and Europa Forum.November 2011 Cabinet Report.

DECISIONS REQUIRED : That our District should buy 5 pieces of ‘School In a Box’ at £170.00 each.

JUSTIFICATION FOR DECISION :At the recently concluded meeting of the MD IROs it was suggested that each District should help to promote this laudable UNICEF/LIONS Educational programme by purchasing at least one box. I propose that our District should identify strongly with this project because the future of Developing countries depends on the education of their children. Education will give equal opportunities to all children to have a chance of becoming future leaders..

ACTIONS TAKEN SINCE LAST MEETING :Members of the International Committee continue to be in regular communication with each other, sharing ideas and conveying messages on International matters on visits to Zones and Clubs meetings. Next meeting will be at 09.15am before next Cabinet meeting.I attended the MD IROs meeting on 22nd October where far reaching decisions (which were later ratified by the MD Council) were taken as follows:

United Nations: Promote and encourage attendance of Lions at the annual Lions’ United Nations Day celebration which will be held in the Houses of Parliament in London on the 13th of March 2012 from 5.30pm to 8.00pm, in Ireland from the 2nd to 4th March 2012, in Cardiff, Wales, at the Temple of Peace on 11th March and date for Scotland yet to be determined.

Europa Forum: this year’s Europa Forum held in Maastricht, has come and gone. It was adjudged to be a success with about 1,200 participants but there is a clamour for it to be made more attractive to more Lions across Europe by reducing registration and functions fees and encouraging partners to attend. MD 105 is looking into the possibility of hosting 2014 Forum and Council has delegated the Bornemouth 2006 organising committee to review its feasibility. Council also approved payment of expenses to Europa Forum for 2012 & 2013, for Chairman Advisory Committee, MD Treasurer, MD IRO, European Young Ambassador’s officer and the Council Chairman.

Twinning: Progress is being made in promoting and encouraging Clubs to undertake twinning activities. Some Clubs have already sent me details of their twinning activities with other overseas Clubs. I urge Zone chairmen to assist in propagating this laudable bond of friendship, fellowship and mutual understanding among the Clubs in the world.

UNICEF – Edukits. Otherwise known and now rebranded as ‘School in a Box’, will continue to be publicised and promoted among the Clubs. A box costs £170 and the MD IROs are urging each District to be involved by buying at least one box.

Water Aid: Council agreed to continue promoting through Lions Clubs but requests from Wateraid that annual reports will henceforth be required showing where donations from the Districts are spent and what is achieved. It was also suggested that Lions projects are made identifiable by Lions Logo.

Street Children: MD Council approved the resolution that five nominated projects under the Consortium for Street Children be adopted by the MD and recommended for support by the Districts. The list of five projects will be submitted for approval at the January 2012 Council meeting.

Malawi Education Programme: This project received a lot of discussion at the IRO meeting. Districts contribution data over the years was circulated and shows that 105M has not really adopted this project properly. In order to revamp interest, it was decided that specific details of sponsored students

and their progress will be requested from the three Lions Clubs to ensure MD continued support of the project.

Dentaid: It was decided that this project will remain District 105D project and not adopted as MD’s. District that wish to support it should do so through 105D directly.

Music Competition: Declining interest from Clubs promotion has been identified as resulting from incredibly high standards required by entrants for the competition. Wider appeal competition (not restricting it to only classical instruments and offering wider variety rather than single instrument per year) will offer better value for Lions investment through attracting more entrants. Attracting sponsorships will help encourage participation and reduce high cost per entrant to Lions.

A Gift For Living: This project received a statement of support from the office of our MD Patron HRH The Countess of Wessex,(quote) “ fully supports the Gift For Living Project and encourages the family of Lions to continue to fund this very worthwhile programme of saving vulnerable mothers and their babies in Bosnia Herzegovina and Kosovo” (unquote).

Lions/Moorfields Korle Bu is an LCIF/MD105 joint venture. It is part of our International commitment even if it is sight related and is now under International Relations. The land has now been officially secured and fenced.

OBJECTIVES : To successfully chair and coordinate the activities of the Committee To motivate attendance at Zone meetings for promotion of programmes To keep Lions in the District informed of activities of International Committee,

MD IRO and Council through its 3 quarterly Newsletters and Cabinet reports. To keep International news and programmes alive in District 105M

NAME : Richard Wilson. OFFICE : LCIF District CoordinatorCabinet Report November 2011


ACTIONS TAKEN SINCE LAST MEETING :Attended Autumn Forum and managed a stand selling LCIF Contributing members pins, and showed the latest videos on the Measles Initiative. I have now received a supply of Measles pins, these are available for a donation to the Measles Initiative of £10 pounds whilst stocks last.

Responded to requests from individuals and clubs for information regarding MJF availability and grants.

OBJECTIVES : To continue to promote all activities of LCIF wherever possible.

NAME : John Barnes OFFICE : North Sea Lions OfficerNovember 2011 Cabinet Report


ACTIONS SINCE LAST REPORT :The Annual Board meeting was held in Lubeck, Germany, during the weekend of 9th/11th September at the meeting Lion Ruurd Kuipers 110BN was elected Chairman & I was elected as Secretary.The meeting was updated on all the projects which were currently being or had been completed during the past year – final reports were received in respect of the 2009/10 projects – Baltjos Gymnasium, Klaipeda, Lithuania total costs 131000 Euros. And Public School,Kroboda, Burkino Faso total cots 46140 Euros.Progress reorts were given on 2010/11 – Himalaya Eye Hospital, Pokhara, Nepal – 50% of the work has been completed.The current project 2011/12 – Permanent Eye Clinic, Djbo, Burkino Faso – has been delayed slightly whilst awaiting for response from LCIF re grant – if this is not forthcoming District 106C will make up the shortfall out of the accumulated funds of NSL in the District.Future project 2012/13 – 105M was the only District to put forward a project, whilst there was agreement that this project was worthwhile – there was some discussion on whether it completely met the NSL criteria – also there was concern over the fact that we were looking for some funding £30000 from LCIF – further discussion took place over what would happen should the funding from LCIF fail – with the support of Lion Richard Jones 105E we convinced the Board to accept the project and it was approved by all concerned.Subsequently we have had the Grant application to LCIF refused, however we are currently looking at ways of raising the monies needed – a private donation of £10K has already been promised if needed, however we will be approaching various Grant making Trusts with the help of the Amala Trust in order to get the shortfall.In the current financial climate it will be difficult – but we have 9 months in which to do so – we have also discussed scaling the project down to meet the finance we will have.On behalf of NSL Board I also attended Europa Forum to do a Workshop presentation about NSL, this is the first time we have had a presence at Europa Forum – I cannot say that it was a qualified success – but we spread the word – one of the current objectives is to increase the number of Districts in NSL.I have also written to all club Presidents with information on the current project, also reminding them of their obligation to NSL.

NAME : Pauline Hoogerwerf OFFICE : Water Projects & Street ChildrenNovember 2011 Cabinet Report.


ACTIONS TAKEN SINCE LAST MEETING: Produced and circulated first International Committee Newsletter. Attended Autumn Forum and gave a presentation on Niger Well Project. Have contacted all Zone Chairmen and, by the time of Cabinet, I will have visited

all but one Zone to promote Water and Street Children projects and Edukits.

The Niger Well project is being well received (pardon the pun) and, as at the middle of October, £1175 had been already been received by the District Treasurer.

A Kenilworth Lion has pledged to run the Stockholm Marathon next summer and is hoping to sponsor a whole well. Currently, we are trying to find the best way for him to set up an online fund-raising page.

OBJECTIVES :

To raise awareness about Water and Street Children projects and Edukits throughout the District.

To encourage donations to all projects. To raise enough money to repair our wells.

SECTION 10 : LEADERSHIP COMMITTEE

NAME : Pauline Fanti OFFICE : GLT District CoordinatorNovember Cabinet Report.


ACTIONS TAKEN SINCE LAST MEETING :Since my appointment I held a District Leadership Meeting to establish some of the requirements for the Team. We established that to ensure a good delivery of the training going forward we would ask the Lions in the district to help, we are currently in the process of selecting Lions who have shown an interest in helping.

On the 11th September together with Phil White attended the First GLT MD105 Meeting there was also another meeting held on the 24th September for the rest of the District Leadership officers. GlT MD Coordinator Linda Picton Chaired the Meetings and LCIF MD Coordinator Geoff Leeder together with Membership & Communications Coordinator and Chairman of Council Tony Gadsby Both meetings were very productive and has helped with understanding more about the Leadership Role.

On 9th October I attended Autumn Forum and together with GMT and PR gave presentation to three groups of Lions from the District.

Have had several meetings with Phil and Heather plans for help with the training going forward are in place and we begin the process of selecting Lions who have shown an interest Once this is completed after 5th December we will then have a “Train the Trainer Day “

On 22nd October PIDG Geoff Leader Presented the Training Day for 9 Lions in theDistrict to become Certified Guiding Lions.Plans for us to have another CGL training day will be looked at in the New Year.

I am continuing to support Evesham Lions and plans for a Yellow Card drop will take place in the Spring.

I am also on the Committee for MD Convention and responsible for the Banquet and Ball

OBJECTIVES: Plans are in place for the GLT team to hold Spring Workshops for Incoming District Officer and are to be reviewed regularly.Dates set for the Spring Workshops will go out in the New Year so that they can be put into everyone's diaries

We will continue to work along side GMT and ensure the Training that is delivered is kept up to date and appropriate.

NAME: Phil White OFFICE: Training OfficeNovember 2011 Cabinet Report


ACTIONS SINCE LAST REPORT:The new projector has been received and already loaned out to a club together with the screen.A ‘So you want to be a District Governor’ session was delivered on 31 August to all interested parties. I attended Leadership meetings on 7 September and 25 October and a MD Global Leadership meeting on 11 September. The first Zone Chairman Review meeting of this Lions year was held immediately prior to Autumn Forum and at Autumn Forum I took part in the GLT presentation.The Certified Guiding Lion workshop delivered by PDG Geoff Leeder on 22 October was a very interesting interactive session with 8 Lions attending and very meaningful discussions. I think all those taking part found it worthwhile and I hope that others will come forward to volunteer as Certified Guiding Lions. We had a considerable number of volunteers to join our team of presenters and will shortly be assessing and selecting from those Lions as we have more volunteers than required.

OBJECTIVES:To work with the DG and the GLT team to develop and refine my roleTo promote the range of workshops/seminars available and encourage ideas for new onesTo encourage attendance at District and MD workshops/seminars and Lions Leadership InstitutesTo provide information/training/support as required, particularly to new clubs, new Lions, club officers and district officersTo look for potential in all fellow Lions in the District and encourage and develop that potential where possible

NAME : Heather Jeavons OFFICE : Leadership OfficerCabinet Report November 2011


ACTIONS TAKEN SINCE LAST MEETING :1. Attended meetings of Global Leadership Team for 105M2. Participated in planning ‘train the trainer’ sessions to be commenced on 20

November 2011.3. Participated in agreeing programme of training to be offered to incoming Club

and District leaders for 2012/134. Personally undertook Certified Guiding Lion Training so that I can serve fellow

Lions Clubs if called to do so.

OBJECTIVES :1. To fully support the District Leadership Chairman and District Training Officer.2. To assist to design and deliver appropriate training to Lions in 105M 3. To live the values of Lions International .

NAME Heather Jeavons OFFICE : Region 2 Membership OfficerCabinet Report November 2011

DECISIONS REQUIRED None

ACTIONS TAKEN SINCE LAST MEETING :1. Attended all meetings of Global Membership Committee for 105M2. Encouraged clubs to participate in My Ideal Club.3. Individually met with 2 Lions from different clubs who were considering

resigning and encouraged them to stay on and reengage. Outlined the initiatives to be undertaken by the Global Membership Committee and the District Governor and International President’s emphasis on Service to capture their attention and re enthuse them.

4. Assisted with yellow card drop planning.5. Undertook Guiding Lion Training and am about to be allocated to a Club

OBJECTIVES :

1. To support the Global Membership Chairman for 105M2. To encourage the recruitment of new members by supporting membership

initiatives in Region 2 Clubs3. To encourage retention of members by enthusing Clubs with Service projects

and show support by attending Clubs service activities and social events.4. To achieve net growth in membership in Region 2.

SECTION 11 : IPDG & VDG REPORTS

NAME : Martin Bye. OFFICE : Immediate Past District GovernorNovember 2011 Cabinet Report.

ACTIONS TAKEN SINCE LAST MEETING :September 12th Attended Zone C zone meetingOctober 9th Attended Autumn ForumOn behalf of the District I presented a cheque for £7250 to Music and the Deaf who where represented by their Chairman of Trustees PID Lion Phil Nathan. My appreciation and thanks to all those Clubs, Lions and Friends of Lions who made donations to this very worthwhile cause which was the Partner’s Project for my year as your District Governor.November 3rd Attended meeting of the Trustees of the District Charity Account. The accounts for the year ending 30th June 2011 were discussed and approved for recommendation to the F & A Committee.Attended F & A Committee meeting.

OBJECTIVES : To give my support to the District and the District Governor throughout the remainder of the Lions year.

NAME: Paul Anstice. OFFICE: 1st Vice District GovernorCabinet Report November 2011.

ACTIONS TAKEN SINCE LAST MEETING:Since the last cabinet meeting, I have:

Arranged my club visits for the year and by cabinet will have visited Worcester, Lutterworth, Coventry Phoenix, Wolverhampton, Southam, and Droitwich. It is interesting and gratifying to find that District clubs, even if they are small in membership are providing so much service in their communities.

Attended two monthly meetings of the Governors team. Chaired the Finance and Administration committee meeting, attended the

Long Range Planning meeting and two District GMT meetings. Attended the MD GMT meeting in Birmingham. Attended Autumn Forum which was very informative and enjoyable. Met with my advisory committee to prepare for next year. Attended and enjoyed the company of the Lions of Marston Green, and

Northampton Eighty at their charter celebrations and by cabinet will also have attended the charters of Solihull and Worcester Lions Clubs.

Met with my fellow VDGs and partners for the weekend to attend the 50th

Charter anniversary of the Lions Club of Exeter, home club of 105SW VDG Lion Julian Chadwick.

Taken part in Zone H Skittle contest and made the mistake of being part of the winning team.

OBJECTIVES: To deputise for the DG when required. To chair the Finance and Administration Committee. To attend GMT, GLT and LRP committee meetings. To visit clubs in the District. To learn and plan for next year

NAME: Simon Moss OFFICE: 2nd Vice District GovernorNovember 2011


ACTIONS SINCE LAST REPORT:Since the last cabinet meeting I have attended the first 2nd VDG training session and met most of my fellow 2nd VDGs. We seemed to gel very well and I’d have to say it was probably the best Lions’ training event I have attended. We are planning an informal meeting in January.I have now been to zone meetings in 6 of the 9 zones and have two of the remaining ones planned. I will be commencing a short programme of club visits in the New Year.

I was also delighted to attend Wolverhampton and Shakespeare Lions Clubs’ respective charters as the representative of LCI.

OBJECTIVES:To assist the District Governor as required.To learn what I need to know for the challenges ahead.

NAME : Doug Cross OFFICE : PDG’s Liaison 2011November 2011 Cabinet Report.

Following the meeting/ seminar held at The Arden Hotel on 31st August 2011 on the theme “DO YOU WANT TO BE THE DISTRICT GOVERNOR” a few possible future District Governor candidates were present. I am delighted to report that following that meeting, and discussions with their clubs, that for the first time for many years we will have two VDG Candidates at Corby Convention.

The meeting was held in conjunction with 105M PDG’s and Leadership Committee.If it is the District Governors / Districts wish then we will willingly hold a similar seminar in the Autumn of 2012.

105M is one of the few Districts in the MD who have an organised Past District Governors Association, the continuing activity of Past Governors is of course a big help both to the District and the current Governor.

It assists greatly in keeping experienced Lions active in the District when their year as Governor is over.

The annual Christmas Lunch is planned for Grounds Farm, Middleton, Sutton Coldfield. Not far from the Belfry Golf Course on December 4th 201130 are booked in at present Organised by PDG Linda Cross

105M Golf Competition is set up as a joint event with PDG’s atBromsgrove Golf Club during August 2012 Organised by PDG Brian Burgess. We are very anxious for other Club Lions who wish to play in the 105M Golf Competition from all of the clubs in 105M.

Brian Burgess won both the PDG’s and105M Golf cups.

A new Ladies Cup was given by BB and should be called Brian Burgess Ladies Golf Cup”First the winner was Lion Maureen Whitmore from Kingswinford & Stourbridge LC

To take part social events such as these help cooperation between clubs and certainly assist with the overall membership programme.Please contact Brian Burgess for 2012 dates.

The first PDG Summer lunch in June last year was a great success and no doubt will be repeated again next summer probably in June, organised by Henry Woodgate in Coventry.

Documents

All Reports Reports.doc · Web viewSunday 27th November 2011. Cabinet Meeting commencing 10.30 am. AGENDA : Call to order. Apologies. Minutes of Previous Meeting. Matters Arising