All You Need to Know About Business and Tendering to Win Contracts

7/31/2019 All You Need to Know About Business and Tendering to Win Contracts

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Copyright 2012 www.executivecompass.co.uk

1

All You Need To Know

About Business and

Tendering to Win

Contracts
http://executivecompass.co.uk/http://executivecompass.co.uk/


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Copyright 2012 www.executivecompass.co.uk2

Table of Contents

3 The Benefits of Outsourcing a Bid Management Service

4 Tender Writers for the Win

5Hire a Bid Writing Professional and Psych Up Your Company for a Win

7 Bid Writing - More than a Persuasive Play of Words

8 Differentiating A Tender Writer From Bid Writing Specialist

9 Expert Bid Writing Service - A Big Help for Small Companies

10 Crucial Requirements for Proper Tender Management

12Properly Understanding and Addressing Nitty-Gritty of the Pre Qualification

Questionnaire

13 Tender Training Programs for Those Who Want a Writing Career Shift

14 Stepping Up Your Game with Impressive Bids and Tenders
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The Benefits of Outsourcing a Bid Management Service

Outsourcing is becoming increasingly common through

all business sectors. Established companies that do not

wish to expand the scope of their business just to

accommodate temporary projects employ this method

of coping with fluctuating demand. Its like a business

eco-system that is thriving greatly because of the

present nature of demands.

Bid management services are greatly in demand as

major corporations continue to seek fresh and

economical ways of achieving their targets. These large

businesses send ITTs or Invitations to Tender to

particular companies they believe can properly work on

their projects to their greatest benefit. Naturally, these invited companies already have

the potential of accomplishing the best results for the projects but the more important

thing is for these companies to present a tender document that explains clearly why

they are the best group to get the project done. Producing compelling text is

something that the invited companies have difficulty with, hence the need to outsource

a bid management service.

There are groups that have qualms regarding hiring a separate group to write about the

abilities of the company, but a separate bid management service can actually put a

company at a great advantage over their competition. Firstly, they know what they are

doing and are familiar with the particular requirements that need to be appropriately

addressed; they are very familiar with the system that needs to be followed. Secondly,

since they are outsiders, they can easily spot whats great (or not so great) about the

company. They can highlight what truly sets the company apart and even bring to the

companys attention the elements of their services that need some work.

A bid management service will not stretch truths or exaggerate for the sake of

producing a tender that will catch the attention of the client. There will be no promises

made or claimed about services that the company cannot provide. Despite the fact that
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they will not stretch truths for their own client, they have the experience, knowledge,

and technique in presenting their clients system in the most persuasive manner. How

this can be done without exaggerating is an art form that not every writer can pull off.

Only expert tender writers for abid managementgroup can be trusted to carry out such

a task.

Outsourcing this task to a group of experts also allows the company to focus on other

things that still need to be achieved, saving the company a lot of time. A helpful tip for

those companies invited to tender is to make sure that the bid management service

being hired already has a proven record of winning bids. This will instantly increase the

companys chances of winning the bid.

Tender Writers for the Win

The art of persuasive text is something that

tender writers have mastered. Every effort

from them is always with the intention of

blowing away the competition and winning

those important bids for their clients.

The amazing thing about the ability of

experienced tender writers is that

everything they write is true. The way they persuade with words is not some literary

effort with whimsical flair, everything they write about is backed with strong information

based on extensive research and numerous supporting documents to adequately meet

the requirements of the bid project.

Its important to point out, however, that a good tender writer is not entirely about

having the ability to write but its also about a balanced combination of many different

factors. One is being able to take directions and suggestions from the bid manager.

Most bid management team boast of their experience in writing tenders for different

types of business, which makes their tender writing better-rounded compared to others.

A tender writers extensive knowledge about different business industries is vital
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because this instantly provides him complementary information to reinforce particular

details that the evaluator would surely be closely looking into.

A good tender writer also possesses that keen eye for features that can work to the

biggest advantage of the client. Often business managers feel that they already knowtheir business system inside out. However, because they are within the system its

typically hard for them to be completely objective about certain workings, so an

outsider can be a more reliable evaluator of the system.

The tender writer can point out the unique qualities of the system and bring them to the

forefront in a way that will be greatly appreciated by the client and the evaluator.

Emphasizing these differences is actually a game-changer in the bidding world. Tender

writersnormally focus on them because companies that made the invitations to tenderare often more zoned in on the unique ways (along with the cost-efficient ways) that

their projects can get accomplished. Since its already a given variable that all the

companies were invited to tender have the ability to accomplish the project, tender

writers have the burden of presenting the better and the different system that their

clients have.

The work ethics of the tender writeris also an important variable in the equation of a

successful tender. A tender writer, who is committed and willing to really go the distance

as far as research is concerned, can always be expected to produce a high quality tender

document thus giving their clients bid the best fighting chance in the bidding war.

Hire a Bid Writing Professional and Psych Up Your

Company for a Win

Once you receive an invitation to tender for an

important project, you have to bear in mind

that your company is on equal footing with the

other companies who have passed the PQQ

stage and are being invited to Tender (ITT).

Basically, you all have the same desire to win

the bid and you were all invited because of the
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similar standard level of your work. So if you really want to stand out and emerge as the

perfect choice for the job, you must have the best people on board.

Abid writing professionalcan provide you not only with the best services but the right

mindset to win that important bid for your company. Such a person normally alreadyhas the artillery of experience and knowledge allowing them to lead the entire bid

writing process with such expertise that all the other people involved will work

effectively according to their role. Having the time to accomplish each employees

respective tasks is perhaps one of the biggest benefits of having a bid writing

professional help out your team. They are the leading figure who can oversee the

operations and teach the members the tricks of the trade so they can maximise all their

efforts.

The bid writing process is extensive and there are lots of aspects that may be too

overwhelming to understand and properly address at first. To have someone who has

already gone through the similar process with tremendous success can greatly improve

the entire work process, making for a compelling submission with no mistakes.

Nowadays, a lot of companies have a

specialised bid department to train their own

people to handle the submission. If the

nature of your business does not facilitate

this and you do not have the time or the

right people to be trained for the job just yet,

investing in the services of a bid writing

professional is essential to secure the long

term sustainable development of the

business. Securing the services of an experienced proven can provide measurable

business advances. This appointment can also result in the training of employees, which

would allow them to complete their own in-house bids.

Always remember that your competition will also be utilising the same avenues of

securing the services of a proven industry professional. In order to secure the contract

you need to appoint a tender specialist who will provide assurances of a successful track

record dont just get a good bid writer, getbid writing professional.
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Bid Writing - More than a Persuasive Play of Words

A lot of writers who wish to become

increasingly successful utilising their writing

skills are drawn to the idea ofbid writingas

a lot of major Global companies are looking

for really good tender writers and are more

than willing to compensate these writers

generously. But what is it about bid writing

that makes it lucrative?

First of all, its not that easy. Bid and tender writing is more than a creative and

persuasive play of words to satisfy the interest of the people evaluating the document.

Every tender document must be factual and precise. Before the actual writing process,

thorough research is required. Research itself is typically composed of other tasks as

well; at times there would even be a need for site inspections for a better understanding

of the company and then youd have to go through all the documents that the clients

provide. For most tender writers, getting all the important details can actually take a

longer than finally putting everything on paper. The completed document is then

subject to a series of quality checks, proofreading and editing.

Secondly, the element of time is another major consideration. Considering all the

research that needs to be undertaken, following a strict schedule can be rather stressful.

Theres always an imminent deadline so bid writer need to have exceptional time

management skills. Most regular writers have the propensity to wait for inspiration to

produce the work that will satisfy them. Tender writersdo not have that luxury of time;

they need to comply with the many requirements of the bid. The Tender document

does not only need to comprehensive and persuasive, but it needs to possess a

particular level of creativity so the tender will appeal to the evaluation panel.

Thirdly, though some creativity is allowed for tender documents, exaggerating details

isnt advisable because it can work to the detriment of the clients. Expert tender writers

need to be able to highlight the unique qualities of their clients, build on them but still

present the complete truth, which can be a big challenge.
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Lastly, bid writingrequires a great wealth of knowledge of different business industries

as the tenders are basically for businesses. Not everybody easily understands or even

wants to understand the intricacies of a business, so those who actually study and get

the full grasp of business systems are extremely valuable to companies that generateincome by winning bids for projects.

Differentiating A Tender Writer From Bid Writing

Specialist

Many people inquire about the difference

between a tender writer and abid writingspecialist. Essentially, they do the same

thing they produce tender documents,

but the scope of projects that a specialist

is qualified to work on is wider than that

of a tender writer. Most tender writers are

trained specifically for a particular trade

which is why a lot of companies actually

have their own roster of tender writers in their system; they write exclusively for their

home company. A bid writing specialist, on the other hand, is often outsourced as he

can pretty much write for any client, whatever the nature of the industry could be.

A specialist often begins as a tender writer but over time and accumulation of

experience, he becomes really well-rounded and can accommodate other bid writing

jobs for different industries. Also, he can go beyond writing and cross over to training

writers or serve as a reference person or a bid writing consultant for resident bid

management teams. The profitability is greater for bid writing specialists because they

can do other things apart from writing.

For businesses, when they want to ensure the success of their bids, they often opt for a

bid writing specialistover a tender writer to take care of their tenders. A specialist can

easily provide the extra oomph that can set a tender apart from the competition. His

familiarity with other industries can serve as a reliable reference in presenting a detailed
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explanation of the clients system which is always a big advantage in securing the

evaluators commendation.

For most writers, they can never tell when they stopped just being a tender writer and

began being a bid writing specialist. There are those who really strive for the

progression and make a conscious decision to further improve their skills and be eligible

for related jobs within the scope of bid writing. Though having years of experience is still

the most effective way of becoming a specialist, taking advanced tender training courses

also works in paving the way to the job succession. A lot of bid writing companies

nowadays are offering the professional help to those who want to make use of their

writing skills to help business groups win bid projects. There are short courses for

beginners comprising of the learning the fundamentals of tender writing while the

Masterclasses are for those who are already training for their complete mastery of the

special bid writing techniques that really create the most beneficial and favourable

results for clients.

Expert Bid Writing Service - A Big Help for Small

Companies

During this tough economic time when most

business groups are operating leaner, small

companies often struggle to expand their

work as they try to keep up with more

established corporations. Most of the time,

its not even a matter of work quality because

even smaller businesses can produce work of

a high quality, its just that their ability todeliver is scaled significantly smaller. This,

however, does not always need to be the casethere are major deals out there that are

up for grabs even for small companies, but how can they compete with the resources of

the big businesses out there especially when it comes to bidding?
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New companies that wish to expand by winning a really important contract usually do

not have their ownbid managementteam, nor do they have the time to form one that

can actually win that major deal for them. Fortunately though, finding a good bid

writing service is no longer that hard. There are many groups nowadays that really

specialise in doing just that and a lot of them have the advantage of experience as wellas extensive knowledge about different industries that are always helpful in reinforcing

background information.

For small companies, hiring a bid writing service is incredibly helpful in familiarising

themselves with the complexities of catering to the specific standards and requirements

of bid projects. The service can provide the training for the companys employees who

have the potential and can be trusted to learn the tricks of the trade, so that in the

future there would no longer be a need to outsource this job. Hiring this service can be

considered an initial investment for future company expansion.

Aside from the educational aspect of getting this particular service, hiring a separatebid

writing service to manage and create bespoke tender documents can actually give

smaller businesses the edge. An outsiders perspective is typically what pushes these

small businesses forward. An outsourced bid management team can easily take a step

back and make a fair assessment of their clients abilities and potentials. They can also

highlight the special qualities of their clients and make them strong selling points to

match the evaluators standards. There are times when small businesses are not

completely aware of how to make their idiosyncrasies work to their advantage, but the

expert eye of an established bid management team can determine which of these quirks

can work to the best benefit of their clients.

Crucial Requirements for Proper Tender Management

Many companies these days generate a

significant amount of income from bidding on

important contracts that is why successful tender

management teams are in demand. Companies

invest greatly on training their people to
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become bid management experts; hiring bid writing specialists and even pay for courses

on tender writing.

Tender managementshould is a combination of the right attitude, work ethics and skills.

Because of the stringent requirement of creating winning bids, the tender management

team consistently deals with imposed deadlines, which means that there is always

pressure to produce high quality work where time is of the essence. Normally, when a

team is created for this particular purpose, the person who chooses the members

instantly evaluates how employees perform under pressure; there are those who easily

crumble compromising the quality of the project, or those who are always at odds with

the system, therefore creating a hostile environment. Highly efficient people who take

instructions easily and who always have a helpful disposition are always preferred for

this type of work.

A persons work attitude is always an important

contributory factor in tender management. A

bid manager, for example, should be incredibly

motivated and must have the mind-set for

success. He is the encourager of the team,

overseeing the work of the others to make sure

that only the best quality of work is being

produced. He must possess great

communication skills to keep everybody

working cohesively. As for the other members of the team, like the tender writers or the

bid writing specialist, they should always be eager to learn, a vast knowledge about

different industries can make their job easier. They should also be a stickler for details

and the method of persuasively presenting the selling points of their clients.

Needless to say, successtender managementrequires experienced, flexible and diligent

people. The process is not for the easily frazzled or those who prefer to work their own

way. It is crucial that every member has impressive organisational and planning skills,the ability to understand data from research notes easily, a discerning eye for unique

details, strategic thinking, drive and focus. A great consideration for others is also very

important because a winning tender is not accomplished by just one person; it is a

culmination of the teams commitment to obtaining all the important documents for the
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research, meeting deadlines and producing work of high quality that really creates a

winning tender document.

Properly Understanding And Addressing The Pre-

Qualification Questionnaire

Bidding for important contracts involves a lot of

processes. For non-exclusive projects that are open to

any corporation, the process always begins with the

pre-qualification questionnaireor the PQQ.

This questionnaire is for interested companies that wishto qualify for an invitation to tender or the ITT. How

these companies appropriately answer the

questionnaire determines if they are suitable for the project. It also covers all the

important information about the company such as their expertise in their field, financial

status and a number of other things that will help the evaluators appoint the correct

company. In many ways, the PQQ also serves as a guide for a careful study of the

companies competency level.

A pre-qualification questionnaire covers the following; the companys general status,

financial status, quality considerations like the environmental, equal opportunities,

health and safety, and the companys commitment to deliver or stay true to the system

they have come up with to achieve the goals of the project. In the majority of PQQs

there is a need to refer to the ISO 9001 quality management system; some companies

feel that its an altogether separate additional effort, but the truth is that the PQQ is

directly related to the International Organisation for Standardisation. Given this fact,

filling up the fields of the PQQ requires a lot of preparation, research and good time

management. Every component has to be backed up with the appropriate supportingdocumentation which can only be achieved by thorough preparation. Failing to address

even just one important consideration or requirement instantly means losing out on the

major opportunity which is such a shame after all the hard work given to answer the

other questions. Bringing forth all your companys goods in an impressive and credible
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manner (meaning no claims of success about methodologies that have not yet been

tried and tested) is what always secures the bids.

Not too many people know that the presence of the pre-qualification questionnaire is

also helpful in such a way that companies are provided the chance to look at every area

of their business with a discerning eye and then address the flaws of their system

addressing any issues so that future submissions are a true reflection of the procedures

and processes of your business. After going over the PQQ, companies then begin to

come up with creative, cost and energy-efficient strategies of catering to the specific

requirements of the bid, increasing chances of successful submissions in the future.

Tender Training Programs For Those Who Want AWriting Career Shift

Tender writing is a challenging and interesting

writing job, but this is not really as easy some people

think with the common misconception of it is only

about copy and paste. Not all writers have the right

attitude towards this form of writing; tender writing

follows stringent requirements that may be too

stifling for creative writers. On the other hand, those

who have a more practical mind-set and who would

be willing to learn the art of writing tenders will

surely have an easier time accommodating the

nature of the writing job. Still, the task will require a detailed and structured tender

training period.

There aretender trainingprograms for those who want to learn how to effectively write

tender documents for bid management groups. Being certain that the tender is

compliant is a pretty challenging process; a writer has to be precise in the presentation

of the important details that evaluators always look for and this can be rather

challenging for writers. This is not to say that tender writing is completely devoid of

creativitythe thing is, tender writers need to be able to strike a balance of being
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creative, compliant, impressive, precise and persuasive. Winning major bids through

really amazing tenders can spell a big difference not only for the company, but for the

lives of the employees as well; its a huge responsibility for a writer.

Some may be daunted by how intense the responsibility is or how rigid tender writing

can be, but a lot of people who have trained to become tender writers claim that its all

about having the right mind-set for the job; afterwards, mastery of the system easily

follows. Those who want to have a better idea about this type of writing job can take

short tender training courses. These courses serve as a general orientation about the

different components of writing tenders, from proper selection of winning bid themes to

proposal structure to the importance of version control. The tender training programs

also orient beginners about the skills and qualities they must have or improve to

become really successful bid managers. Once they have mastered all the basics they

want to expand their knowledge about the trade so they can become real experts or

specialists, Masterclass courses are available.

Impressive Bids and Tenders To Step Up The Bidding

Game

Being invited to tender having successfully

maneuvered the PQQ stage is in itself already a great

recognition of your companys systems, processes and

experience. This is already a form of elevation for your

company, but the thing is, there are probably a dozen

of you who received the same invitation. After the

initial PQQ stage the companies still involved are all

considered appropriate to complete the works. It is at this stage when you need tomake sure that your company stands out even more in an impressive manner. In the

bidding scene, creating really great bids and tenders is the norm but if you want to

secure a win, you would have to get the best people to help you out.

If you already have a talented bid management team in your company, you can

strengthen your chances for a win by hiring a bid writing specialist who can provide an
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outsiders perspective of the abilities and potential of your company. It is a common

occurrence that employees are too immersed in the systems and are unaware of the

really important USP of your business that would excite the evaluators.

Having an expert who can easily step out and study the system can be incredibly helpful

in finding the distinct difference of your companys workings that may push the pitch

further and edge out the competition. Another important advantage of having a

specialist is that he can maximise the efforts of all the members of the bid management

team and eradicate the usual process mistakes that occur when everybodys working

to capacity.

The creation ofbids and tendersthat are compliant and impressively persuasive require

an expert overseer who is not only greatly familiar with the usual requirements for bid

writing, but who also knows the important strategies and techniques to make the tenderdocument unique. Since all the companies who have been invited to tender are

presented with the same requirements and standards, the competence of the tendered

documents will likely be determined more by the special way a company can accomplish

the project for their clients; whether through a more cost-efficient manner or by

incorporating a new system, the tender clients are typically after the economical and

fresh ways of achieving their project goals.

Its been stated countless times before that winningbids and tendersis all about being

able to demonstrate that your system and processes are what the evaluators aresearching for. Offering better and different is not an easy thing to do, but having the

right people who have the experience and talent in completing this task will surely put

your tenders at the forefront and create the impact that you want.

Win Contracts Today with Our Unparalleled Knowledge on Business and Tendering
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Documents

All You Need to Know About Business and Tendering to Win Contracts