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Allocating Space in Your Library to Meet Changing Needs
Using this software
• Microphone• Raising your hand• Green / Red X• Laughing / Clapping • Stepping out
• Text chat• Audio• Full Screen• Exiting
Agenda
• Introductions and expectations – who are we, what do we hope to learn today?
• Why has space suddenly become a big issue?
• A data-based approach to reallocating existing space to meet changing needs
• Signage
Introductions
• Your name• Your position• Tell us a little about your library
– Academic? Public? Special?– How big?
• Are you currently considering a change to your spaces, services or programs? What kind?
Exercise 1
• Changing Spaces• Think about major areas of your library
that have undergone a change in use since you first started working there.
• Note: we’re not talking about changes in physical arrangement here: an area’s usage can change without its being redone physically.
•
Exercise 1
• Spaces to Consider: • Entrance/exit, amenities (coffee
shop?), book returns, service desks/points, computers and equipment, classrooms, meeting spaces, adult areas, children’s areas, staff only spaces
Has use of space in your library changed?
• Think about each of the areas listed
• How has use of the space changed?• When did it change?• Has the space changed physically?
Do you want (or expect) a change in the services
your library offers?
• Changes in equipment imply changes in space
• New library areas dedicated to new services
• Changes to current services may increase or decrease the space needed
Exercise 2
• Reviewing service plans
Reallocating existing space for changing needs
• Develop a reorganization plan• Decide whether you want outside
consultants• Data-based decision making
Developing a reorganization plan
1. What new or changed services do we want to implement?
2. Do they have an impact on how library space is used?
3. How will we organize to get the work done?
Developing a reorganization plan
4. What spaces, furnishings, and equipment that takes up space will be needed to implement new and changed services?
5. How is existing space used and what is in it?
6. What is the gap between 4 and 5, and how can we fill it?
Help from outside consultants and experts?
Different types of outside consultants:
• Library consultant (building and/or service specialist)
• Architect • Interior designer• Store planning/design experts
Help from outside consultants and experts?
• Technology consultant • Signage consultant• Structural engineer• Building contractor
Exercise 3
• Consider the input of outside consultants
Service Type of Expertise Needed
Expert’s Responsibilities
Provide a homework center for middle/ high school students in two-story libraryCreate a collaborative study area
Offer roaming reference and information services in place of a fixed reference point
Exercise 3
• If you were doing this for your own library, you would add a column to indicate whether the expertise is available within your library or agency. What other considerations are there when deciding whether to use an outside expert or not?
Day 1 wrap up, HomeworkLibrary Walkthrough
With a new/changed service in mind:• What data to collect, about what
section of the facility components?• Is there existing data? New data
needed?• Initial impressions? (Not meant to be
used as official data!)
Welcome Back! Day 2--Library walkthrough review
With a new/changed service in mind:• What data to collect, about what
section of the facility components?• Is there existing data? New data
needed?• Initial impressions? (Not meant to be
used as official data!)
Data-based decision making
Why do it?• Decisions made with facts, not just
impressions• Less chance of mistakes• Helps eliminate personal opinions
Data-based decision making
Why do it?• Proposals to managers and funding
sources are better supported• Helps assure that all factors are
accounted for• Allows organized and brief
presentation of information to decision makers
• Decide which parts of the facility to study
• Decide what data to collect• Decide on the facility components
you will collect data about• Identify data sources• Collect data• Analyze and present data
Data-based decision making
Which parts of the facility to study?
• Multiple facilities • One whole building• A floor of the building• An area or multiple areas within the
public or staff space
What data to collect?
• Capacity• Use• Condition/Age• Access
What data to collect?
• Technology footprint• Traffic flow• Spatial relationships• Square footage
What facility components will you collect data
about?• Physical plant• Signage• Materials storage• Furniture and fixed furnishings• Free-standing equipment
Identifying data sources
Existing information• Architectural plans
• Furnishing and equipment inventories
• Network specifications• Furniture specifications
• Library automation software
• Surveys
Identifying data sources
Existing information• Door count tallies• Meeting room use data
• Manual service tallies
• Automated service tallies• Reports
Identifying data sources
New information• Capacity• Usage• Condition/age• Access
Identifying data sources
New information• Technology footprint• Spatial relationships• Square footage• Signage
Collecting data
• Gather data from existing sources• Collect new data:
– Direct observation– Research and reference– Conjecture, opinion and educated
guesswork
Analyzing and presenting data
Numerical analysis & presentation• Numerical data is versatile!• Present in tabular form
– e.g. Square Footage requirements
• Present in graphical form– Visualize trends, proportions, etc.
Analyzing and presenting data
Resource Gap Analysis• Compare what exists to what is needed• Avoid personal opinions
– Opinions vs. estimations as data
• Be aware of your data types & sources• Brainstorm options• Do not decide what to do about gap
Drawing floor plans
Draw to scale or don’t bother doing it!• All dimensions reduced by the same
proportion• 1:48 is a common scale
– 1” on paper = 4’ life-sized
Drawing floor plans
Methods:• Use existing plans• Draw on paper• Use floor-plan
software
601.94
22' 3"
16' 11"
9' 11"
14' 7"
12' 4"
31' 6"
12' 0"
1' 8"
12' 0"
1' 8"
Signage
The signs in your library contribute to:• The ambiance • Patrons’ ability to use the library• Establishing areas of space
Signage
Basic Sign Types in Libraries:• Directory/floor plan• Directional (has an arrow)• Identification (label)• Information/instruction
Signage
• Attractive• Easy to read• Serve a purpose• Where needed• Easily seen• ADA compliant (Section 4.30)
Thank You for Attending!
Questions?Questions?• Professional
Development• 1.800.999.8558• Web: lyrasis.org
•e-mail: [email protected]
