Amendment to Sikkim Financial Rules, 1979

7/26/2019 Amendment to Sikkim Financial Rules, 1979.

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Finance Revenue and Expenditure DepartmentGovernment of Sikkim

Gangtok

No. 17(1)/FIN/ACCTS/23 Dated Gangtok,21 st February, 2013 .

NOTIFICATION

Subject: Amendment to Sikkim Financial Rules, 1979.

The powers of Heads of Departments, Heads of Offices in according financial sanctionwere enhanced vide Finance, Revenue and Expenditure Department NotificationNo.03/Fin(Acts) dated 28/09/2004. During the course of execution, the need has been felt for

further enhancement of such powers to the respective authorities. Besides, for speedy executionof work and implementation of schemes and programmes, there is also need to delegateenhanced financial powers to different authorities to execute contracts for purchases and worksand for sanction of contingent expenditure.

2. In order to ensure speedy execution of various projects, schemes and programmes and ensureimprovement in delivery of services, the Governor has been pleased to further enhance thefinancial power in different aspects.

3. Accordingly, the State Government of Sikkim makes the following "The Sikkim Financial(Amendment) Rules, 2013" to amend the Sikkim Financial Rules, 1979:-

The Sikkim Finance (Amendment) Rules, 2013

Short title andcommencement

1. Short title, extent and commencement:(a) These rules may be called "The Sikkim Financial (Amendment)

Rules, 2013.(b) They shall come in to force at once.

Amendment toRule 2

In the Sikkim Financial Rules 1979, ( herein referred to as the saidrules) in clause (xiii) of Rule 2, the following shall be substituted,namely:- (xiii) Drawing and Disbursing officer means any gazetted officerdeclared as such by the Finance, Revenue and ExpenditureDepartment on the recommendation of the Head of Department todraw bills and make payment on behalf of the State Government.

Substitution ofAppendix, Scheduleand Forms

(2) In the said rules for the existing Appendix -3, Appendix - 3A,Appendix 4, Schedule -1, Forms I and II the following shall besubstituted, namely:-


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APPENDIX 3

DELEGATION OF POWERS(See Rule 55)

PART I CONTINGENT AND MISCELLANEOUS EXPENDITURE

Sl.No.

ITEMS OF EXPENDITURE SECRETARY/HEAD OFDEPARTMENT

HEAD OFOFFICE

REMARKS

1. Residential/Non-residentialBuildings

(a)Rent for private buildingfor office accommodation/residence.

(b) Electric/Water chargesof non-residential buildings

(c) Municipal flat/taxes ofnon-residential buildings.

(d ) Petty repairs to non-

residential buildings

Full powers

Full powers

Full powers

Upto `

2,00,000/- perannum

Full powers

Full powers

Full powers

Upto ` 50,000/-

per annum

Provided hiring ofaccommodation is approvedby the Government and the

rent fixed by Building &housing Department is basedon approved rate ofGovernment.

Work should be executed

based on approved ratesarrived at by invitingquotations and suchdirections as may be issued bythe Government from time totime.All works involvingexpenditure exceeding thislimit shall be executedthrough the appropriateGovernment Agency as perSPWD Code and Manual

2. Purchase & Repairs oftypewriter, duplicators,furniture etc.

(a) Purchase and Repairs ofComputers/ photoCopiers/

Full powers Full powersfor Purchase ofordinary

Subject to approved scale andthe prescribed rates afterinviting quotations and such


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computers/TV/VCR/Fax/Medical/ Scientificinstruments/ film projectoretc.

(b)Purchase and Repairs ofOffice furniture, fixture,fittings and furnishings

Full powers

Typewriter,duplicator,Calculators

Full powers onlyfor repair ofoffice furnitureFixture, fittingand furnishings

directives as may be issued bythe Government from time totime.For procurement ofcomputers representative ofthe IT Department will be oneof the members of purchasingcommittee.

Subject to approved scale andthe prescribed rates afterinviting quotations and suchdirectives as may be issued bythe Government from time totime.

3 Other items

(a) Purchase of crockery &cutlery for rest

house/inspectionbungalows.

(b) Purchase of books, Acts,Codes, Rules, GovernmentPublications, Reports andbooks, newspaper andmagazines required incourts, training institutions,libraries, Department &Office.

(c)Refreshment forconferences, seminars,workshop, inter-departmental meetings , etc.

(d) Purchase of liveries anduniforms for peons anddrivers.

(e) Purchase of stationaryarticles, Xerox papers,Tonner etc.

Full powers

Full powerssubject tomaximum of ` 20,000/-permonth

Full powerssubject tomaximum of ` 20,000/- permonth

Full powers

Full powers

Upto ` 5000/-perannum

Up to ` 5,000/-per monthUpto ` 500/-p.m. full powers

Up to ` 2,000/-p.m. Forrefreshment forinterdepartmentalmeetings

Full powers

Full powers

Subject to prescribed normsand such instructions a may

be issued by the Governmentfrom time to time.

Subject to the condition thatbooks and journals arerelevant to the functioning ofthe concerned Departmentand in accordance with normsthat may be prescribed by theGovernment from time totime.

Subject to such restrictionsand scale as may beprescribed by the Governmentfrom time to time.

Subject to scales and normsas may be prescribed by theGovernment from time totime

Subject to scales and normsas may be prescribed by theGovernment from time totime and procurement beingmade from SCCS


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(f) Advertising charges

(g) Printing works andpurchase of forms, registersetc. from GovernmentPress.

Local purchaseon emergentcases up to ` 10,000/- subjectto annual limitof ` 50,000/-per annum

Full powers

Full powers

Local purchaseup to ` 5,000/-subject to annuallimit of `15,000/- perannum

Full powers

Full powers

Subject to prescribed purchaseprocedure and ratesapproved.

Subject to the advertisementbeing routed through theDepartment of IPR.

4. Telephone charges Full powers Full powers Subject to the norms and suchrestrictions as may be issued

by the Government from timeto time. This does not includecost of installation of newtelephone connection

5. Postage stamps, telegrams Full powers Full powers Subject Purchase of servicestamps and official telegramonly.

6. Survey instruments Full powers --- Subject to prescribed purchaseprocedure and restriction asmay be imposed by theGovernment from time totime.

7. Exhibition and Fairs Full powers Full powers Subject to the participationhaving been approved by theGovernment

8. Charge for legal expertsand Advocates.

Full powers Full powers Subject to the rates beingcertified by the LawDepartment

9. Remuneration for holdingexamination

Full powers Full powers Subject to norms and suchrestrictions as may beimposed by the Governmentfrom time to time

10. Staff paid fromcontingencies

Full powers---

Subject to observation of therestrictions imposed onappointment of such staff andas per the wage ratesprescribed by the Governmentfrom time to time.


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11. Scholarships and stipends Full powers---

Subject to regulation and ratesas may be prescribed by theGovernment from time totime

12. Freight charges Full powers Full powers Subject to observance ofnorms the purchase havingbeen made under the sanctionof the Competent Authority

13. Customs and Excise Duty Full powers --- As per norms and ratesprescribed by theGovernment.

14. Commission on postalM.O/Bank Draft/forofficial purposes.

Full powers Full powers As per norms and ratesprescribed by theGovernment.

15. Testing charges ofmaterials inGovernment/recognizedlaboratories and inspection

wing of DGS & D

Full powers Full powers As per norms and ratesprescribed by theGovernment.

16. Grants in aid to ZillaPanchayat

Full powers --- Subject to observance ofnorms and criteria laid downin Notification No. 53(2)94-95/38/RDD/P(II) dt 13.5.98and such other instructions asmay be issued by theGovernment from time totime.

17. Motor Vehicle Taxes Full Powers --- Subject to rates fixed andnotified by the Governmentfrom time to time.

18. Sanction advances togovernment servant undertheir control, for Importantfestivals

Full power Full power In accordance with theinstructions and limits issuedby Government from time totime


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PART II SANCTION OF CONTINGENT EXPENDITURE

Sl.No.

Items of expenditure Secretary/CommissionerAdministrativedepartment/ DGP

Head of office Remarks

01 (a)Recurringexpenditure notcovered under Part I.

(b)Non-recurringexpenditure coveredunder Part I

Up to ` 1,00,000 in eachcase

Up to ` 2,00,000 in eachcase

Up to ` 25,000 ineach case

Up to ` 50,000 ineach case

Subject to observanceof prescribedpurchase procedureand such restrictionsas may be imposedby the Governmentfrom time to time.

-do-

02 CHIEF SECRETARY:

(a) Recurring

expenditure(b) Non-recurringexpenditure

Up to ` 4,00,000

Up to ` 7,00,000

Note. Contingent expenditure has been defined in Rule 99 of the Sikkim Financial Rules,1979.


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APPENDIX 3A(See rule 55 of SFR)

(These rules supersede all orders, notifications in respect of maintenance and repair ofGovernment vehicles with immediate effect)

MAINTAINANCE AND REPAIRS OF GOVERNMENT VEHICLES

1. The expenditure on repairs of Government vehicles shall not exceed the ceiling specifiedin Schedule I of this Appendix.

2. If any vehicle is certified to be road worthy after technical inspection of National TransportDepartment, SNT Division even after being in use beyond prescribed lifespan, maintenancecost up-to ` 35,000/- per annum per Petrol vehicles; ` 50,000/- per annum per light Dieselvehicles and ` 75,000/- per annum per Truck/Bus/Heavy vehicles may be incurred fromthe 11 th year onwards. The yearly ceiling amount shall be calculated on cumulative basisso that in the event of saving within the ceiling in any previous year the same can becarried over the next year for maintenance of vehicle.

Exception:-(a) The Head of Department/Head of Offices can exercise their discretion to get the

vehicle repaired in private garages and sanction the expenditure if the repairs costdoes not exceed ` 10,000/- in each case duly following the prescribed normssubject to a maximum of ` 30,000/- per vehicle per annum. But not in excess of theprescribed ceiling limit as per schedule I to this Appendix. These bills need not besent to Transport Department, SNT, for rate verification.

(b) Expenditure incurred under (a) above shall be included in the history sheet of thevehicle confining it within the cumulative ceiling limit.

(c ) The Heads of Department, Heads of Offices and Drawing and Disbursing Officersshould ensure that a register of expenditure on account of Minor repairs ismaintained for each vehicle and the cumulative limit of ` 30,000/- per year pervehicle is not exceeded and overall expenditure is within the prescribed ceilinglimit.

3 Expenditure incurred on a vehicle which has met with an accident shall be determined bythe Transport Department, SNT Division. This amount shall stand excluded from the monetaryceiling specified under Schedule I to this Appendix. Prior to undertaking such worksconcurrence of Home and Finance, Revenue & Expenditure Department shall be obtained.

4 Heads of Department shall have full power to sanction expenditure within the prescribedceiling limit as per Schedule - I of this Appendix. Heads of Offices shall exercise powers to theextent delegated.


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5 Following procedure for repairs of Government vehicles shall be follows:

(a) There will be a complete ban on getting vehicles repaired through private garages,other than those authorized by the Government.

(b) Vehicles requiring repairs shall first be examined by the Transport Department,SNT Division, who shall be the sole authority to examine the vehicles and certifythe extent of repairs that are necessary.

(c) The repairs are to be done through authorized garages in Sikkim who are selectedby the Chief Engineer, Transport Department, SNT Division on the basis of theirtechnical competence to undertake repairs. Work order shall be issued on the basisof competitive tenders/quotations for all types of repair works from the authorizedgarages.

(d) No bill other than what is specified under Para 2(a) will be paid unless it iscertified by the Chief Engineer, Transport Department, SNT Division.

(e) The purchase of spare parts shall be made from manufacturers, authorized

dealers/agencies on the basis of competitive rates duly verified by Chief Engineer,Transport Department, SNT Division.

6 The sanction order accompanying the bill to be presented to the Pay & Accounts Officeshall specifically mention, among other things, the date of purchase of the vehicle, the up-to dateamount already spent on its repairs and maintenance, the amount sanctioned for the presentrepair, the cumulative distance covered by the vehicles on the date of repair and the allowableamount under this rule, with a certificate that the expenditure is within the prescribed ceiling,failing which the Pay & Accounts Office shall not pass the bill.

7(a) No one shall be competent to sanction expenditure on account of any additional fixtures like

searchlights, decorative fixture, cassette player etc. in Government vehicles. This proviso willnot apply for fitting required under Motor Vehicles Act and other specific regulations of theGovernment.

7(b) The provision under (a) above will not apply to vehicles attached to the VVIPs, VIPs. Thespecial fittings works required for these vehicles shall be as per the technical specifications ofTransport Department, SNT Division. Heads of Departments will have full powers to sanctionthis expenditure which shall be limited to ` 50,000/- once in a lifetime of the vehicle. Theexpenditure incurred in these items shall be noted in the history sheet and relevant record of thevehicle but not included in the cumulative repair cost of the vehicle.

8 Condemnation of vehicles.-

Government shall have powers to condemn Government vehicles after observing the followingcriteria and procedure:-

(a) The value for this purpose shall be as assessed by Transport Department, S.N.T. Division.


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(b) The life span of various types of vehicles in terms of distance run (in kilometer) and lengthof use (in years) shall be as mentioned in Column 3 of Schedule I of this Annexure.

(c) The lives of Fire Service Vehicles and appliances shall be as mentioned in table below:-

TYPES OF VEHICLES LIFE(A) Water Tender Type A & B

Portable Pump/ TractorPump/ Motor FireEngine/Dry Powder/ Multiutility vehicles /FireTruck/CO2 Crash Tender/Multi utility vehicles FireEngine Trailer mountedTanker.

5000 hrs. static operation or 10years in service whichever iscompleted later (24 km. run onroad is equivalent to 1 hourstationary operation.)

(B) Other motor vehicles fittedwith less than 18 HP enginewhose power is not used topropelling Fire Pump.

1.50 lakhs km. run or 8 years ofservice whichever is completedlater.

(d) All Government vehicles should be condemned only after certificate has been obtainedfrom the Transport Department, S.N.T Division or any other competent authority designated bythe Government to the effect that the vehicle is not fit for any further economical use.Concurrence of Finance Department is to be obtained prior to condemning any Governmentvehicle. The vehicle shall be disposed off by the competent authority.

9 The condemned vehicle may be disposed off by the concerned Department duly ensuringthe best to the best offer to the advantage of the Government and in accordance with thefollowing instructions:-

(a) Subject to any special rules or orders applicable to any particular department, report ofcondemned vehicle may be declared as such and ordered to be disposed off by theauthority delegated in this behalf; such authority shall also specify the manner in whichthe vehicles are to be disposed off after inviting quotations/tenders through widepublicity.

(b) Each order declaring the condemnation shall specify the full reasons for declaring it assuch and proper records of all such shall be maintained for watching disposal thereofwithin one month of condemnation of the vehicle.

(c ) All such vehicles which may be declared fit for condemnation and ordered for disposalshall be disposed off after inviting quotations/tenders and based on the highest offerreceived.

(d) Head of Office or any other Gazetted officer should invariably be present on the date ofopening of tenders/quotations.

(e) The report of vehicle for disposal should be prepared in Form I attached to thisAnnexure. This report should be signed by the Head of Office or any other Gazetted officer so


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delegated, after satisfying all formalities and approval of Competent Authority has beenobtained.

(f) A sale account should be prepared in Form II attached to this Annexure. The sale accountshould be signed by the officer who supervised the opening of the quotations/tenders comparingthe entries made in the sales account with the report of condemnation of the vehicle.

(g) Wide publicity for disposal of the condemned vehicle shall be given.

10 Procurement of parts by the Departmental Workshops:- All parts for repair ofGovernment condemned vehicles by Departments having Motor Transport Workshops shall bemade from Manufactures/Authorized Dealers/Agencies on the basis of competitive rates andsubject to such other restrictions as may be imposed by the Government from time to time andsubject to the observance of prescribed purchase procedures.

11 Procurement of all new and replacement vehicles shall be made only after concurrence ofDevelopment Planning , Economic Reforms and North Eastern Council Affairs Department forexpenditure being incurred under the Plan and Finance, Revenue & Expenditure Department andin specific cases the Home Department and sanction of the Chief Minister, through the Chief

Secretary is obtained and provision is made in the Budget estimate for that year.Entitlement of vehicles .-

Purchase and allotments of vehicles shall be made strictly in accordance with the entitlementof level of officers as follows:-

Level of Officers Entitlement(A) Commissioner/Secretary/DGP/IGP equivalent

and above.Hard top Maruti Gypsy//Bolero/Tata Grande or anyvehicle approved by theGovernment from time totime.

(B) Special Secretary/Additional Secretary andequivalent.

Hard top Maruti Gypsy/Bolero

(C) Other touring officers below the rank of AdditionalSecretary

Hard Top Maruti Gypsy/Bolero

(D ) Other non-touring officers below the rank ofAdditional Secretary/Pool/Staff Cars

Maruti Car/ Maruti Van.(Deluxe model should beavoided)


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12. Advance payments - Heads of Departments and Heads of offices shall have full powers tosanction advance for the following items with the concurrence of the Finance Division of theirrespective Departments/Offices.

DETAILS REMARKS(A) Purchase of Motor

Spirit/Diesel/Mobil oil.Subject to such norms as may beprescribed by the Governmentfrom time to time

(B) Purchase of Tyres /Tubes/Batteryfrom Transport Department, SNTDivision and STCS or agencydesignated by Government

Subject to such norms as may beprescribed by the Governmentfrom time to time.

(C ) Motor Vehicles Tax Subject to such norms as may beprescribed by the Governmentfrom time to time

13 (a) There will be complete ban on purchase of Radial tyres except in respect of vehicles whichare fitted with radial tyres viz. Multi utility vehicles by the Manufacturers at the time of

purchase.

(b) Purchase and replacement, not exceeding four tyres and tubes at a time shall be madeafter coverage of kilometer as specified below:-

1. Maruti (Car/Van) - 20,000 Km.2. Ambassador - 18,000 Km4. Multi utility vehicles /Gypsy - 15,000 Km.

(c) The expenditure will not be included in the cumulative ceiling of expenditure underSchedule I to this Appendix but noted in the appropriate column of History sheet andrelevant record of the vehicle.

14. Guarantees for repairs undertaken for the following major jobs shall be given by theTransport Department, SNT Division as indicated below:-

(a) Engine - 2 years from the date of repair.(b) Gear Box - 1 year from the date of repair(c) Minor Engine repair - 1 year from the date of repair

15. Heads of Departments and Heads of offices shall have full powers to sanction of servicingand furnishing of Government vehicles as under :-

(i) The servicing of each Government vehicles inclusive of lubricants will be restricted to:(a) Ambassadors ` 4,000/-(b) Gypsy/Maruti Car/Van ` 4,000/-(c) Multi utility vehicles /Pickup ` 6,000/-

Note: Servicing shall be restricted to:

(a) Once in 3 months for touring vehicles(b) Once in 4 months for local duty vehicles.


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(ii) The cost of furnishing of vehicles shall be restricted to:

(a) Rubber/Jute Foot-mats 4nos. per vehicle at a cost not exceeding ` 500/-each.Replacement is allowed only after one and half yearof initial purchase.

(b) Seat cover complete including stitching charges should not exceed ` 5,000/-. Noreplacement will be allowed before one and a half year of initial purchase.

(iii) These items shall not be included in the cumulative cost as specified in Schedule-I ofAppendix 3A in the Sikkim Financial Rule 1979.

(iv) The sanction order accompanying the bill to be presented to pay & Accounts Officeshall specifically mention the date of purchase of vehicle, details of previous servicing/purchase duly signed by the Head of Department/Office. Failing which the Pay &Accounts Office shall not pass the bill.

16. Maintenance of history sheet and vehicle repair/replacement record.

(1) History Sheet of each Government vehicle is to be kept as per the Booklet attached to

this Appendix as annexure A.(2) All the old records are to be re-entered in this new History Sheet as per themodifications on the appropriate pages and all entries are to be authenticated by theHead of Department/Head of Offices on yearly basis.

(3) The copies of the History Sheet can be obtained from the Sikkim Government Press


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ANNEXURE A(See Para 16 of Appendix -3A)

HISTORY REGISTER OF VEHICLE

NAME OF DEPARTMENT:

VEHICLE NO:

DESCRIPTION OF THE VEHICLE

VEHICLE NO

MAKE/MODEL..

ENGINE NO..

CHASIS NO.

DATE OF PURCHASE.

COST OF VEHICLE..

PAID VIDE

CHEQUE NO..

DATE..

ANTICIPATED LIFE.

Signature of the D.D.O.


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TYRE RECORD

[Not to be included in progress totoal.]Date Tyre

No.Mileagecovered on thedate ofpurchase oftyres

Amount Name ofsupplier

Bill no. anddate

Remarkssignature of theH.O.D./H.O.O.,D.D.O.

BATTERY RECORD

[To be included in progress total.]Date Battery

No.Validity ofwarrantyperiod

Amount Name ofsupplier

Bill no.and date


HOOD RECORD

[To be included in progress total.]Date ofpurchase

Amount. Name of supplier Bill no. anddate at page no.


SEAT COVER RECORD

[Not to be included in progress total.]Date ofpurchase

Amount Name of supplier Bill no. and date atpage no.

Remarkssignature of theH.O.D./H.O.O.,

D.D.O.


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SERVICE RECORD

[Not to be included in progress total.]Date ofservicing

Amount Name of supplier Bill no. and date atpage no.


HISTORY BOOK OF VEHICLE

DETAILS OF REPAIRS, RELACEMENT OF PARTS, MAINTENANCE AND SERVICING

S l . N o .

D a t e

B i l l n o . a n d d a t e

N a m e o f s u p p l i e r

P a r t i c u l a r

Q u a n t i t y

R a t e

A m o u n t

E x p e n d i t u r e d u r i n g

t h e c u r r e n t f i n a n c i a l

T o t a l

e x p e n d i t u r e

i n c l u d i n g t h e p r e s e n t

R e m a r k s S i g n a t u r e o f

H . O . D . /

H . O . O . , D . D . O

.


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SCHEDULE I(See Para 1 in Appendix 3A of SFR)

Sl.No.

Class ofvehicles

Life inLakhsinKms.

Year wise cumulative ceiling on cost of repairs (Rs. In lakhs)

U p t o

1 s t y e a r

U p t o

2 n d

y e a r

U p t o

3 r d

y e a r

U p t o

4 t h e a r

U p t o

5 t h e a r

U p t o

6 t h y e a r

U p t o

7 t h e a r

U p t o

8 t h e a r

U p t o

9 t h y e a r

U p t o

1 0 t h

e a r

Life inyears

1 2 3 4 5 6 7 8 9 10 11 12 13

(A)

NONFUNCTIONALCar/Gypsy/MarutiVan/Multiutilityvehicles/LightPetrol Vehicle

1.5010(ten)

0.10 0.16 0.40 0.52 1.20 1.35 1.63 2.07 2.34 2.54

(b) Bolero/Multiutility vehicles/Light Petrol/Diesel Vehicles

1.5010(ten)

0.20 0.32 0.80 1.04 2.40 2.70 3.26 4.14 4.68 5.08

(A)FUNCTIONALMulti utilityvehicles /Tata Mobile PickUp

Van/Matador/Light DieselVehicles

1.5010(ten)

0.20 0.32 0.80 1.04 2.40 2.70 3.26 4.14 4.68 5.08

(B ) Truck/Bus/Heavy Vehicle

3.0010(ten)

0.28 0.85 1.41 1.98 2.78 4.35 4.94 5.50 6.06 7.50

(C) Motor Cycle 0.808(eight)

0.04 0.06 0.10 0.13 0.18 0.21 0.25 0.29

(D) Tractors/Heavy DieselVehicles

10,000hours

0.08 0.28 0.46 0.69 0.91 1.46 1.65 1.88 2.06 2.25


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FORM I

(See para 9 (e) of Appendix 3A of SFR)

REPORT OF CONDEMNED VEHICLES FOR DISPOSAL

V e h i c l e N o .

P a r t i c u l a r s

o f v e h i c l e

B o o k

V a l u e / O r i g

i n a l

p u r c h a s e

p r i c e

C o n d i t i o n

a n d y e a r o f

p u r c h a s e

V a l u a t i o n

o f v e h i c l e

b y C h i e f

E n g i n e e r

T r a n s p o r t

D e a r t m e n

M o d e o f

d i s p o s a l

R e m a r k s

1 2 3 4 5 6 7

Signature:Designation:Date:

FORM II(See para 9(f) of Appendix 3A of SFR)

V e h i c l e N o .

P a r t i c u l a r s o f v e h i c l e

V a l u a t i o n o f v e h i c l e b y t h e

C h i e f E n g i n e e r

T r a n s p o r t

D e p a r t m e n t ( S N T D i v i s i o n )

N a m e a n d f u l l a d d r e s s

o f

p u r c h a s e r

H i g h e s t b i d a c c e p t e d

H i g h e s t b i d r e j e c t e d

E a r n e s t m o n e y r e a l i z e d

D a t e o n w h i c h t h e c o m p l e t e

a m o u n t i s

r e a l i z e d

a n d

c r e d i t e d i n t o B a n k

W h e t h e r t h e v e h i c l e s w e r e

a c t u a l l y h a n d e d o v e r o n t h e

s p o t . I

f n o t , t h e a c t u a l d a t e o f

1 2 3 4 5 6 7 8 9

Signature:Designation:


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APPENDIX 4

DELEGATION OF POWERS(SEE RULE 55 )

SPECIFIC DELEGATION TO CERTAIN HEADS OF DEPARTMENTS & SUBORDINATEAUTHORITIES

Sl.No.

ITEM OFEXPENDITURE

TO WHOMDELEGATED

EXTENT OFPOWER

R E M A R K S

1 HORTICULTURE &CASH CROPDEVELOPMENTDEPARTMENT

Procurement offertilizer, seeds,insecticides andplanting materials

Secretary Full powers Provided purchases are madefrom Govt. approved agenciesat the current price of themanufacturers under theSchemes approved by theGovernment throughDevelopment Planning,Economics & North EasternCouncil Affair & Departmentand Finance, Revenue &Expenditure Department.

2 ANIMALHUSBANDRY/LIVESTOCK,FISHERIES &VETERINARYSERVICESDEPARTMENT.

(a).Procurement offeeds, seeds andimplements.

Secretary Full powers Provided purchases are madefrom Govt. approved agenciesat the current price of themanufacturers under theSchemes approved by theGovernment throughDevelopment Planning,Economics & North EasternCouncil Affair & Departmentand Finance, Revenue &Expenditure Department


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(b).Oxygen Gas

(c).Medicines, drugs,

serum and vaccine.

Secretary

Secretary

Full powers

Full powers

Provided purchases are madefrom approved Agencies/Manufacturers.

Provided purchases are made

from approved Agencies/Manufacturers as perGovernment supply rates/availing trade discount}

3 HUMAN RESOURCEDEVELOPMENTDEPARTMENT

(a)Purchase/publication of text books

(b)Science equipment/chemicals foreducationalinstitutions

(c)Furniture forSchool/ colleges/Hostels.

(d)Repairs for School/Colleges/Hostels,Teachers quarters/buildings withinschool compound.

Secretary

Secretary

Secretary

Secretary

Full powers

Full powers

Full powers

He/ She mayexercise poweras per S.P.W.D.code

Provided purchases are madefrom approved agencies viz.,NCERT, up to the amountapproved by the Governmentthrough DevelopmentPlanning, Economics & NorthEastern Council AffairsDepartment and Finance,Revenue & ExpenditureDepartment.

Provided purchases are madefrom approved agencies upto

the amount approved by theGovernment DevelopmentPlanning, Economics & NorthEastern Council AffairsDepartment and Finance,Revenue & ExpenditureDepartment.

Provided purchases are madefor approved agencies as perscales fixed to time by the

Government.


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(e)Ancillary purchasesfor holding periodicalexamination in school& College

(f)Purchase of booksfor School/Collegelibrary.

(g)Remuneration forholding examinationpaper setting,evaluation,Superintending,invigilation.

Secretary

Secretary

Secretary

Full powers

Full powers

Full powers

Subject to prescribed normsand such instruction as may beissued by the Governmentfrom time to time.

Upto the amount of therelevant administrativeapproval for purchase /publication accorded by theGovernment.

As per rates prescribed/approved by the Government.

4 HEALTH CARE,HUMANSERVICES &FAMILY WELFARREDEPARTMENT.

(a) Purchase ofmedicines, drugs,serum and vaccines.

(b) Emergencypurchase of medicines,drugs, serum andvaccines.

Secretary

1. CMO atDistrict Hospital

2. MedicalSuperintendentSTNM.Hospital

Full powers

Upto `1,00,000/- atper annum

Upto `1,50,000/- at atime

Provided purchases are madefrom approved agencies /

manufacturers within theadministrative approval of theGovt. as recommended bythe Purchase Committee

Subject to obtaining nonavailability certificate from theCentral Medical Store and asper approved rates/companyprice.

Provided that:1. There shall be anEmergency PurchaseCommittee with MedicalSuperintendent /CMO asChairman, the officer dealingwith stores as MemberSecretary and another officer


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(c) X-ray films Ultrasound films etc.

(d) Oxygen gas

(e) Bedding and linenfor hospitals.

(f) Diet charges inHospitals.

1.Secretary

2. MedicalSuperintendentSTNM. Hospital

Secretary

Secretary

1. Secretary

Full powers

Full powersupto ` 1,00,000at a time

Full powers

Full powers

Full powers

of the hospital as Member fordetermining the quality andthe rate of medicine to bepurchased locally for meetingemergency needs of the

hospital only when suchmedicine are not available inthe Central Medical Store.2. Prescribed purchaseprocedure is adhered to by theCommittee.3. This delegation of power isapplicable only for purchase ofmedicines required for treatingthe patients in emergency casesand not for general use in thehospital.

Provided purchases are madefrom approved Agencies /Manufacturers at prescribedrates.

Provided purchases are madefrom approved Agencies/Manufacturers at prescribedrates.

Provided purchases are madefrom approved Agencies/Manufacturers at prescribedrates.

Subject to norms and scalesfixed by the Government andobservance of prescribedprocedure from agency

approved by the Government.

Subject to scale and ratesapproved on the basis of openquotations/tenders.


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(g) Repairs to hospitalbuildings/hospitalquarters.

(h) Repairs to Hospitalequipments andaccessories

(i) 100% CentrallySponsored FamilyPlanning / AIDSProgramme.

(j) Uniforms toDoctors, Nurses, andWard attendants.

(k) Purchase of spare

parts for MechanicalWorkshop of HealthDepartment

2. MedicalSuperintendentSTNM Hospital/Namchi Hospital

3.Chief MedicalOfficer at DistrictHospital

Secretary

1. Secretary

2.MedicalSuperintendentSTNM Hospital

Secretary

Secretary

Secretary

upto `1,00,000/-at atime

Upto ` 55,000/-at atime

As per powersconferred byPWD Code.

Full powersupto ` 2 lakhsper annum

Full powersupto ` 1 lakhper annum

Full powers

Full powers

Full powers

Subject to scales and ratesbased on openquotation/tenders. Theexpenditure will be limited tothe funds allotted to each

District Hospital in therespective Demand for Grants.These Officers will beresponsible for exercisingeffective control over theexpenditure.

Subject to scale and ratesapproved on the basis of openquotations/tenders advertisedthrough Sikkim Herald andother dailies through IPRDepartment.

-do-

Subject to norms prescribed bythe Government of India. Thisdoes not include creation ofposts/purchase of vehicles.

Subject to such norms andscales as may be prescribed bythe Government from time totime.

Subject to condition a laidunder para 10 of Appendix3A.]


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5

TRANSPORTDEPARTMENT(SIKKIMNATIONLISEDTRANSPORT DIVN)

(a) Procurement ofPetrol.

(b) Spare parts andsuch other articles forfunctional vehiclesonly.

(c) Registration fee ofvehicles.

(d) Insurance premiumof vehicles.

(e) Payment of hirecharges to privatetruck owners.

Secretary

Secretary

Secretary

Secretary

Secretary

Full powers

Full powers

Full powers

Full powers

Full powers

Provided purchases are madefromGovernment/Governmentapproved undertakings.

Provided purchases are madefrom manufacturersAssociation of State RoadTransport Undertaking(ASRTU) Rate Contact andsubject to such otherrestrictions as may be imposedby the Government from timeto time,

As per rates fixed by theGovernment.

As per rates fixed by theInsurance Company.

As per rates fixed by theGovernment.

6. POLICEDEPARTMENT

(a) Diet charges foraccused persons.

(b) Hiring of Privatevehicles for carryingDead Bodies forinvestigation, Law andOrder Duty.

Superintendent.Of Police ofDistricts

Superintendent.Of Police ofDistricts

Full powers

Full powers

As per the rates prescribed bythe Government.

As per the rates fixed by theGovernment and certified bythe RTO and subject toobservances of proceduresprescribed by DGP inconsultation with Finance,Revenue & ExpenditureDepartment..


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(c) Meal Charges forPolice personnel (SAP,CRPF, India ReservedBattalion, Home Guardetc.) deployed on

Emergency Duty formaintenance of Lawand Order.

(d) Purchase of spareparts for mechanicalworkshop of Police.

(e) Reward to Non-Gazetted PolicePersonnel

(f) Reward to Privateperson for providingvaluable information

(g) Payment of Dutyallowances to HomeGuards deployed forLaw & Order Duty.

(h) Purchase of armsand payment ofadvance to theordinance factory ofMinistry of HomeAffairs.

(i) Purchase ofuniforms to non-gazetted policepersonnel.

Director ofGeneral ofPolice.

Director ofGeneral of Police






Full powers

Full powers

Full powersUpto ` 20,000/- ineach case

Full powersupto ` 5,000/-in each case

Full powers

Full powers

Full powers

Provided the duty period isstretched continuously formore than 8 hours.

Subject to conditions laidunder para 10 of Appendix 3A]

Subject to procedureprescribed underO.O.No.32/HG/91-92 dated20/04/91

Provided procurement is madedirectly from manufacturers/Authorised dealers or by openquotations/tenders or anyauthorized units of theGover n ment of India includingmanufacturers duly abiding bythe purchase procedure as perSikkim Financial Rules 127 and

subject to such otherrestrictions as may be imposedby the Government.

Provided procurement is madedirectly from manufacturers/Authorised dealers or by openquotations/tenders duly


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(j) Petty repairs toGovt. (Police) familyquarters/ buildings/heck Posts & OutPosts.

(k) Purchase ofWireless sets andEquipments

(l) 100% CentrallySponsoredSchemes/Modernization of Police Force




Full powersUpto `2,00,000/- eachunit/quarter

Full powers

Full powers

abiding by the purchaseprocedure as per SikkimFinancial Rules 127 and subjectto such other restrictions asmay be imposed by the

Government.

Work should be executed onthe basis of approved ratesafter inviting quotations andsuch directions as may beissued by the Governmentfrom time to time.All works involving

expenditure exceeding thislimit shall be executed throughthe appropriate GovernmentAgency.

Provided procurement is madedirectly fromManufacturers/Authorizeddealers and subject to suchother restrictions as may beimposed by the Governmentand also subject to observanceof prescribed purchaseprocedure.

Subject to adherence toprescribed procedure andnorms and scales prescribed bythe Ministry of Home Affairs,Government of India. Thisdoes not include creation ofPost / purchase of vehicles.

7.

COMMERCE AND

INDUSTRIESDEPARTMENT

Payment of incentive tosmall scale Industries.

1.Secretary

2.Director

Full powers

Full powersupto ` 20,000/-in each case

Subject to observance of theprocedure prescribed by theGovernment notification No.27/DI/88-89/2480 dated23.08.88


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8.PRINTING ANDSTATIONERYDEPARTMENT

(a) Purchase of

Printing Ink and paper.

Secretary Full power Subject to purchase being

made from manufacturers orGovernment undertakings atprescribed Government rate

9. TOURISMDEPARTMENT

(a) Quarterly release ofoperational expensesof lodges, restaurants.

Secretary Full powers Subject to norms fixed by theGovernment from time to time.

10. FORESTRY ANDENVIRONMENTMANAGEMENTDEPERTMENT.

(a) To accord technicalsanction to detailedestimate of works.

(b) Purchase of Armsand Payment ofadvance

(c) Purchase ofwireless sets andequipments

Principal ChiefConservator ofForests

Principal Chief

Conservator ofForests

Principal ChiefConservator ofForests

Full powers

Full powers

Full powers

Powers to be exercised inaccordance with the ForestCode and Manual.

Provided the procurement is

done through the PoliceDepartment.

Provided procurement is madedirectly from Manufacturers/Authorized dealers and subjectto such other restrictions asmay be imposed by theGovernment and also subjectto observance of prescribedpurchase procedure.

11. FINANCE, REVENUEAND EXPENDITUREDEPARTMENT

(a) Sanction of HouseBuilding Advance,State loan, MotorVehicle Advance, Gas

Secretary Full powers As per norms prescribed underSikkim Financial Rules.


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Loan, etc. toGovernment Employee

(b) Sanction of Interestand Principle payable

to Government of Indiaand FinancialInstitution (RuralElectrificationCorporation, PowerFinance Corporation,,Life InsuranceCorporation of India,General InsuranceCorporation, NationalInsurance Corporation,Reserve Bank of India,NABARD, MarketBorrowing, etc.)

(c) Sanction ofGPF/GIS benefits toretired / diseasedGovt. Employees.(d) Sanction ofRetirement benefits.

Secretary

Secretary

Secretary

Full powers

Full powers

Full powers

Subject to repayment andpayment of interest schedule of

the Government of India andFinancial Institute andagreement as amended fromtime to time.

Subject to rules as prescribedunder GPF/GIS rules andcertificates andrecommendation fromGPF/GIS Section.As per norms prescribed underSikkim Service (pension)Rules

12. ELECTIONDEPARMTENT

(a) Preparation for and

conduct of Election toLok Sabha/RajyaSabha and StateLegislature.

Chief Election

Officer

Full powers Subject to time schedule and

directions by ElectionCommission of India. TheExpenditure is to be incurredas per norms and guidelinesissued from time to time.


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(b) Purchase ofStationeries forconduct of Election.

(c) Preparation of

Photos ID Cards tovoters and paymentthereof.

(d) Preparation andconduct of Intensive/Summery/ Specialprovision of ElectoralRolls and printingthereof.

Chief ElectionOfficer

Chief Election

Officer

Chief ElectionOfficer

Full powers

Full powers

Full powers

Subject to prescribed purchasenorms as amended from timeto time by the Government.

Provided the approval of

Government through FinanceDepartment is obtained beforeundertaking such work.

Subject to time schedule anddirections of ElectionCommission of India andobservance of prescribednorms.

13. EXCISE(ABKARI)DEPARTMENT

Reimbursement ofExport Pass Fee.

Commissioner/Secretary

Full powers Subject to provision of SikkimForeign Liquor (Import, Export& Transport) Rules,1993, andother instructions issued by theGovernment from time to timewith the prior concurrence ofthe Finance Department

14. HORTICULTURE,

CASH CROPDEVELOPMENTDEPARTMENT

Procurement of seeds,fertilizers, insecticidesand planting materials

Secretary Full powersProvided purchase are madefrom Government approvedagencies at the current price ofthe manufacturers under thescheme approved by theGovernment through Planning& Development and FinanceDepartment

15. ENERGY & POWERDEPARTMENT

Purchase of spare partsfor mechanicalworkshop of PowerDepartment.

Secretary Full powers Subject to conditions as laidunder para 10 of Appendix 3 A


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16. S.P.W.D(MECHANICAL)

Purchase of spare partsfor mechanical

workshop of SPWD

Secretary Full powers Subject to conditions as laidunder para 10 of Appendix 3A]

17. CO-OPERATIONDEPARTMENT

Payment of subsidies /Grants to CooperativeSocieties

Secretary Full powers Subject to observance of normsand criteria laid down inDepartmental NotificationNo.1/Coop dated 11.05.1998and such other norms fixed bythe Government from time totime.

18. HOMEDEPARTMENT

(a) Quarterly release ofresource to SikkimHouse, Delhi

(b) Release of monthlyLife Time StateAppreciation Grant forNational Awardeesfrom Sikkim

(c) Release of monthlypension to SikkimRatna Awardees

(d) Repairs andmaintenance of SikkimHouses (Non Residence/ Residence)at Delhi

Secretary

Secretary

Secretary

Pr. Resident/ResidentCommissioner

Full Powers

Full Powers

Full Powers

Full powersUp to `2,00,000/-foreach

unit/quarter

Subject to timely submission ofrelevant vouchers andexpenditure Statement.

Provided the names of theawardees are approved andnotified by the Government.

Provided the names of theawardees are approved andnotified by the Government

Work should be executed onthe basis of approved ratesafter inviting quotations andsuch directions as may be

issued by the Governmentfrom time to time.All works involving

expenditure exceeding thislimit shall be executed throughthe appropriate Agency.


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(d) Maintenance ofVehicles

(e) House hold

maintenance of SikkimHouses (Non Residence/ Residence)at Delhi.

Pr. Resident/ResidentCommissioner

Pr. Resident

/ResidentCommissioner

Full powers

Full powers

Subject to conditions laidunder Para 10 of Appendix 3 A

Subject to budget provision

and prescribed purchaseprocedure and restriction asmay be imposed by theGovernment from time to time

Sd/- (M.G. Kiran) IAS,Commissioner-cum-Secretary,

Finance, Revenue and expenditure Department,Government of Sikkim.

Memo No. 1246-1264/Fin/Acctts. Dated 21/02/2013

Copy to :-

1. All Heads of Departments2. All Heads of Offices3. Commissioner-cum-Secretary to the Governor of Sikkim for his information4. Principal Secretary to the Hon. Chief Minister for his information5. Sr. P.S. to the Chief Secretary for his information

6.

Registrar, High Court of Sikkim7. Director, Treasury Pay and Accounts Office8. Director, AATI9. All Officers in FRED10. District Collector, East/West/North/South11. Addl. Director, T, P& AO East/West/North/South12. All Drawing and Disbursing Officers13. Guard file and14. file

Sd/ Gopal Basnett. SFAS

Controller of AccountsFinance, Revenue and expenditure Department,

Government of Sikkim.

Documents

Amendment to Sikkim Financial Rules, 1979