American Recovery andReinvestment Act of 2009

Brown Bag SessionSep. 9, 2009

Q & A

OCGA: Lynelle, Pamela SIO: Nancy Wilson Subcontracts: Linda Collins, Steve Carter

and Bob Beiner Health Science: Andrea Rollins ACT: Mojgan and 2 other programmers

(Sandra & Kamal) OPAFS: Mark & Choa

ARRA REPORTING TEAM MEMBERS

Basic Principles and Requirements Overview Process for ARRA Awards New Program Codes for ARRA Awards Letter to PI

Current Status Reporting Objectives:

◦ Timelines◦ Control and Accountability◦ Data Elements◦ Reporting on Jobs Creation Estimates

Resources

Agenda

TRANSPARENCY

ACCOUNTABILITY

OVERSIGHT◦ Who is receiving Recovery Act dollars and in what

amounts?◦ What projects or activities are being funded with

Recovery Act dollars? ◦ What is the completion status of such projects or

activities and what impact have they had on job creation and retention?

Basic Principles and Requirements

                   Current Program code     ARRA Program          Instruction             400000            400005                             Research                440000            440005      Stipend – Undergraduate 770030            770005          Fees    - Undergraduate 770050             770015                     Stipend – Graduate      780030            780035Fees    - Graduate       780050             780055                     Public Service         620000             620005                      Stdt Social & Cult Activities   682000               682095

Academic Support                   430000               430005

Construction 960000 960005

New Program Codes for ARRA Awards

 DATE NAMEDepartment  SUBJECT: ARRA Award Notice  On behalf of UC San Diego, we would like to extend our sincere congratulations to you on your success in being awarded funds

under the American Recovery and Reinvestment Act (ARRA). Through our campus’s collective efforts, we have already secured more than $50M, enabling UCSD to play a significant role in this important economic stimulus program.

 All recipients of ARRA funding are being reminded of the President’s commitment to ensuring that public funds are expended

responsibly and in a transparent manner, as mandated by Congress. UC San Diego will publish quarterly reports summarizing the use of ARRA funds. As a recipient of ARRA funds, portions of each quarterly report will be your responsibility as a PI. You will receive guidance soon on how to prepare these reports. Final submission of all of UCSD’s ARRA-sponsored research must be received by the federal Office of Management and Budget (OMB) by the tenth day of each month following the last day of the quarter summarized in the report. Since the first such quarter ends September 30, 2009, the first report will be due October 5, 2009.

 We should note that failure to meet the reporting requirement may result in actions by the sponsoring agency to ensure

compliance, including withholding funds and terminating the award. Congratulations again on your award, and thank you for your cooperation in carrying out its rigorous reporting requirements. 

Arthur B. Ellis Steven W. RelyeaVice Chancellor – Research Vice Chancellor – External and Business Affairs     

Letter to PI

CURRENT STATUS AT SEP. 3 How many proposals funded as of

Sep.3?◦ 125

What is the total sum of money funded as of Sep.3?◦ $57 million (Total 125 Awards)

HS: $21 mil (51 Proposals Awarded)AA: $20 mil (55 Proposals Awarded)MS: $15 mil (19 Proposals Awarded)

What is the frequency of Reporting?

◦Quarterly (3/31, 6/30, 9/30 & 12/31)◦Quarterly reporting due regardless of when

the ARRA awards received during the quarter

◦Final (reporting period end date shall be the end date of project/grant period)

Federalreporting.gov

TimelinesInputs Needed

from Departments

Quarter End Deadline to Submit to ARRA Central Center

PI ARRA Award Progress Update

Jul-Sep 2009Oct-Dec 2009Jan-Mar 2010Apr-Jun 2010

Oct. 5, 2009Jan. 5, 2010Apr. 5, 2010Jul. 6, 2010

Via email to ARRAReportingTeam@ucsd.edu

When is the reporting required to begin?Initial reports are due October 10.Reporting is cumulative from enactment of the

Recovery Act.

How will recipients report?Report via www.FederalReporting.gov by ARRA

Central Reporting Team

Can Section 1512 reporting be combined with existing Federal reporting requirements?No, www.FederalReporting.gov is exclusively for

Section 1512

No waivers to reporting will be granted

Non-compliance could be treated as a violation of the award agreement

Finally, all the information will be available to the public through www.Recovery.gov

Control and Accountability

What are the data elements for prime recipients?

What are the data elements for prime recipients? – Contd’

What are the data elements for prime recipients? – Contd’

What are the data elements for prime recipients? – Contd’

Prime recipients are required to report on all jobs they have created or retained as a result of the Recovery Act, by project or activity.

◦ Jobs “Created” New position that was added as a result of the ARRA

funding and actually filled. Only compensated employment is to be reported.

◦ Jobs “Retained” Those that would not be continued without ARRA

funding.

Reporting on Jobs Creation

The number of jobs is expressed as full-time equivalents (FTEs):

FTE = Total hours worked in jobs created or retainedNumber of hours in the full-time schedule.

This information will be reported as two separate fields – a numeric field and a separate narrative with an expanded description of the job creation and reporting methodology.

Quarterly reporting can be either a reasonable average of FTEs created or retained during the quarter, or it could be done at a single representative point in time.

Reporting on Jobs Creation (Contd’)

Issue of Graduate Students and how to report them as an FTE. Our students are considered full time but only get paid 48.44%. If we have a full-time GSR on the project at the reduced % should we show them as a .50 FTE or as 1 FTE?

Who is considered FTE?

ARRA Blink Pages:◦ Main page: arra.ucsd.edu

ARRA Central Reporting Team:◦ Email to arrareportingteam@ucsd.edu

ARRA RESOURCES

Any Questions??