AMSA Philippines 2011 Constitution amended 2014.04.04

8/12/2019 AMSA Philippines 2011 Constitution amended 2014.04.04

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sian Medical Students ssociationPhilippines

CONSTITUTIONAdopted by the AMSA Philippines Council of LMOs on 18 July 2011.

Last amended on 04 April 2014.


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ContentPreamble1. Name and Seat2. Declaration of Principles3. Objectives4. Organizational Structure5. Local Member Organizations

5.1. Definition and Eligibility

5.2. Membership Status

5.3. Sanctions

5.4. Rights of Local Member

Organizations

5.5. Rights of Pending Member

Organizations

5.6. Responsibilities of Local

Member Organizations

5.7. Active Termination of

Membership

6. Council of Local MemberOrganizations

7. Candidate Member Organizations7.1. Definition and Eligibility

7.2. Application Process

7.3. Promotion to Full Member

Status

7.4. Rights of Candidate Member

Organizations

7.5. More than One CMO per

Medical Institution

7.6. Termination of Application

Process

8. Alumni Members8.1. Eligibility

8.2. Requirements

8.3. Rights of Alumni Members

8.4. Termination of Alumni

Membership

9. Executive Board10. Election Process11. Impeachment and Resignation12. Amendments to the Constitution13. Separability Clause14. Transitory Provision15. Effectivity


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We, students from medical schools of the Philippines, cognizant of our common challenges,

interests and goals, realizing the need for greater interaction and cooperation, do herebyorganize ourselves into a non-political, non-sectarian, and non-profitable

national medical student organization, which will be called the

SI N MEDIC L STUDENTS SSOCI TIONP ILIPPIN S.

Article I Name and SeatSection 1.

The name of the organization shall be the SI N MEDIC L STUDENTS SSOCI TIONPHILIPPINES, hereinafter referred to as AMSA-PHIL.Section 2.

Its seat or head office shall be in the school of origin of the President, unless otherwise agreed

upon by the Executive Committee.

Article II Declaration of PrinciplesSection 1.

AMSA-PHIL shall reaffirm the WHO 1948 definition of Health as a state of complete physical,mental and social well-being and not merely the absence of disease or infirmity and as a

fundamental right of every human being.

Section 2.

AMSA-PHIL shall strive to uphold justice and truth, and pursue its objectives without any form of

discrimination.

Section 3.

AMSA-PHIL shall seek to instill social responsibility, cultural competence and professionalism

among medical students in the process of helping mold responsive, relevant, culturally competentand ethical future physicians.

Section 4.

AMSA-PHIL shall conduct its projects and programs guided by the spirit of cooperation and

friendship.


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Section 5.AMSA-PHIL shall harness the potential of Filipino medical students in effecting positive change in

society not just as future physicians but also as leaders in the community.

Article III ObjectivesSection 1.

AMSA-PHIL shall promote greater awareness and deepen understanding of critical and timely

issues affecting health, medical practice, and the healthcare system.

Section 2.

AMSA-PHIL shall initiate, organize, and support meaningful projects and activities that aim to

address relevant local, national, and global issues affecting health, medical practice, and the health

care system.

Section 3.

AMSA-PHIL shall facilitate professional, research, and inter-cultural exchange both locally and

internationally for the holistic growth of its members.

Section 4.AMSA-PHIL shall aim to develop a culture of academically competent, global oriented, culturally-

sensitive students of medicine who can serve as role models in the health profession.

Section 5.

AMSA-PHIL shall create avenues that build lasting friendships, partnerships and cooperation

among medical students and future physicians

Section 6.

AMSA-PHIL shall champion the call for a transformative medical education that is relevant to the

needs of the Filipino people

Section 7.

AMSA-PHIL shall create harmonious partnerships and relations with local and international

organizations, agencies and alliances in the pursuit of achieving collective goals.


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Article IV Organizational StructureSection 1.

AMSA-PHIL shall be composed of bona fide medical students that are members of recognized

medical student organizations from their respective medical schools

Section 2.

AMSA-PHIL shall be composed of Local Member Organizations, which are recognized medical

student organizations from various medical schools

Section 3.AMSA-PHIL shall have an Executive Board that will act as the primary decision-making body, and

a Council of Local Member Organizations, the legislative body, that becomes the electorate for the

election of officers within the Executive Board.

Section 4.

AMSA-PHIL shall have an Executive Board composed of a President, which will be the highest

ranking officer of the organization; followed by a Liaison Officer for the International Federation of

Medical Students Association (IFMSA), a Regional Coordinator for AMSA-International, an Internal

Vice-President, and an External Vice-President, all of which are of the same rank; followed by a

Secretary-General, a Treasurer, both having equal ranks as well; followed by national officers ofstanding committees. Under the Internal Vice-President, there will be an Alumni Officer, while under

the External Vice-President will be a Publicity Officer.

Section 5.

The Council of Local Member Organizations, described inArticle VI,shall have a Speaker who will

be the Presiding Officer of the Council, followed by a Deputy Speaker.

Section 6.

AMSA-PHIL is an affiliate of the International Federation of Medical Students Association (IFMSA)and Asian Medical Students AssociationInternational (AMSA-International).


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Article V Local Member OrganizationSection 1. Definition and Eligibility

A. Local Member Organizations (LMOs) are socio-civic medical student organizations fromlicensed medical institutions recognized by the Commission on Higher Education (CHED) of

the Philippines, who have joined and accomplished all requirements to become part of

AMSA-PHIL.

B. LMOs become the sole representation of the whole student body of their correspondingmedical schools in AMSA-PHIL

C. LMOs shall be a recognized medical student organization within their school of origin, withan established structure, an executive board, and a written constitution.

D. LMOs should be composed of medical students, which are students and interns in trainingto become licensed medical doctors, in higher educational institutions recognized byCHED.

E. LMOs should have full member status, which is renewed and reviewed annually, asrecommended by the Internal Vice President and approved by the AMSA-PHIL Executive

Board.

F. There should only be one recognized LMO for each medical school.Another student organization from the same school cannot apply for membership, as long as there

is an existing LMO from the same school, unless the existing LMOs membership has already been

terminated.

Section 2. Membership Status

A. There shall be two (2) membership statuses that can be conferred upon LMOs: full memberand pending member. The Internal Vice-President shall recommend the membership status

of each LMO, to be approved by the AMSA-PHIL Executive Board, every year after

reviewing their membership requirements. In cases that the LMO has repeatedly failed its

responsibilities as declared in Article V, Section 6, the said LMO will be given a

Probationary Status.

B. Membership RequirementsMembership requirements should annually be reviewed by the Internal Vice-

President. This should include documents supportingArticle V, Section 1CandArticle V,

Section 1D.Each LMO shall also be required to pay association dues annually, the amount

of which shall be set by the Executive Board. The deadline for the membership

requirements shall be collectively decided upon by the Executive Board and the Council of

LMOs on the recommendation of the Internal Vice President.


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C. Full Member StatusFull Member status shall be conferred upon an LMO who has successfully fulfilled

all membership requirements, has been recommended by the Internal Vice-President as

approved by the Executive Board.

D. Pending Member StatusPending Member Status shall be conferred upon an LMO who has not fulfilled all

requirements. LMOs with pending member status shall be referred to as: Pending Member

Organizations, would not be considered official LMOs and would not enjoy the full rights of

an LMO as defined inArticle V, Section 4. Instead, Pending Member Organizations would

enjoy a different set of rights as defined inArticle V, Section 5.The duration of the Pending

Member Status shall depend on the sanction placed upon them, as defined in Article V,

Section 3.

E. Probationary StatusThe probationary status shall be conferred upon an LMO with Full Member Status

or Pending Member Status that has:

i. its president or highest ranking officer not attending two consecutive Council ofLMOs meetings without a valid reason, the validity of which is decided upon by the

other council members;

ii. failed to provide a representative to all the standing committees or therepresentative failing to do his/her work on the standing committee as determined

by the respective national officer; and,

iii. failed to do the responsibilities as stated inArticle V, Section 6.The probationary status will remove the right of the LMO to use the name AMSA-

PHIL and participate in national activities until:

i. the president issues an apology letter and attends the next Council meeting;ii. the representative is provided and is working accordingly; and,iii. the LMO has resolved to do the responsibilities again.

Section 3. Sanctions

A. For LMOs who fail to accomplish some requirements after the specified deadline indicatedinArticle V, Section 2B:

i. The LMOs will be given the Pending Member Status.ii. The duration of the Pending Member status will be until the LMO is able to

accomplish all requirements needed.

iii. Once the LMO completes its requirements, it will have Full Member Status andwould once again be referred to as an LMO.


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B. For LMOs who fail to accomplish all requirements after the specified deadline indicated inArticle V, Section 2B:

i. The LMOs will be given the Pending Member Status.ii. The duration of the Pending Member status will be until the LMO is able to

accomplish all requirements needed.

iii. The LMO will also be sanctioned a fine, the amount of which shall berecommended by the Internal Vice-President and approved by the Executive Board,

in its association dues.

iv. Once the LMO completes its requirements, it will have Full Member Status andwould once again be referred to as an LMO.

C. For LMOs who fail to accomplish some or all requirements after one year from the specifieddeadline indicated inArticle V, Section 2B:

i. The LMOs will be given the Pending Member Status.

ii. The duration of the Pending Member status will be six (6) months after the LMO is

able to accomplish all requirements needed. After which, it will have Full Member

Status and would once again be referred to as an LMO.

iii. The LMO will also be sanctioned a fine, the amount of which shall be

recommended by the Internal Vice-President and approved by the Executive Board,


D. For LMOs who fail to accomplish some or all requirements after two (2) to four (4) yearsfrom the specified deadline indicated inArticle V, Section 2B:

i. The LMOs will be given the Pending Member Status.ii. The duration of the Pending Member status will be one year after the LMO is able to

accomplish all requirements needed. After which, it will have Full Member Status

and would once again be referred to as an LMO.

iii. The LMO will also be sanctioned a fine, the amount of which shall berecommended by the Internal Vice-President and approved by the Executive Board,


E. For LMOs who fail to accomplish some or all requirements after five years from thespecified deadline indicated inArticle V, Section 2B:

i. The LMOs membership to AMSA-PHIL will be considered as terminated and willbe dropped from the official Roster of Local Member Organizations.

ii. If the LMO wants to be a part of the organization again, it would have to apply oncemore as a Candidate Member Organization, as indicated inArticle 7.

iii. AMSA-PHIL would send notice to the members of the LMO about the termination,if applicable.


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Section 4. Rights of Local Member Organizations

Each LMO shall have the right:A. To use the name of AMSA-PHIL in all projects and activities aligned to the thrusts and

advocacies of AMSA-PHIL, with the Executive Board duly informed.

B. To participate in the various activities within AMSA-PHIL and its international affiliations.C. To have the power to vote on pressing issues and in the election of the Executive Board of

AMSA PHIL.

D. To have its members hold elective posts within the Executive Board of AMSA-PHIL.E. To propose amendments to the AMSA-PHIL constitution and resolutions in any matter

presented at official meetings.

F. To inspect and examine all records of the organization.G.To terminate his or her membership from the organization.

Section 5. Rights of Pending Member Organizations

Each Pending Member Organization of AMSA-Phil shall have the right:

A. To use the name of AMSA-PHIL in all projects and activities aligned to the thrusts andadvocacies of AMSA-PHIL, with the Executive Board duly informed.

B. To participate in the various activities within AMSA-PHIL and its international affiliations.C. To inspect and examine all records of the organization.D. To terminate his or her membership from the organization.

Section 6. Responsibilities of Local Member Organizations

A. All LMOs shall maintain autonomy and initiative with regards to local affairs. AMSA-PHIL

shall strive to lend its support to the undertakings of the local chapter.

B. All LMOs shall organize projects aligned to the advocacies and thrusts of the different

standing committees of AMSA-PHIL

C. All LMOs has the duty to organize local activities for the development of their local

communities.

D. All LMO members have the duty to participate in the national and international projects of

AMSA-PHIL.

E. All LMOs should update the AMSA-PHIL Executive Board through the Council Speaker and

Deputy Speaker and the Internal Vice-President at least once every two months,

concurrent with the provisions ofArticle VI, Section 2,regarding their projects, events, and

other important matters.


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Section 7. Active Termination of Membership

In cases when the LMO would want to terminate its membership to the AMSA Philippines, itspresident or its highest ranking officer should state a formal letter addressed to the Executive

Board stating the reason behind the membership withdrawal through the Internal Vice-President.

This letter should be duly signed by all of the organizations officers as well as its faculty adviser, if

applicable. The Executive Board should approve the termination within a month after receipt of

letter.

Article VI Council of Local Member OrganizationsSection 1.

The Council of Local Member Organizations or the Council of LMOs shall be the sole legislative

body that has the power to amend the constitution, as well as the one to elect the officers of the

Executive Board.

Section 2.

The Council of LMOs will be composed of the Presidents or the highest ranking officials of all

LMOs. They shall meet once every two months, which shall be convened and facilitated by the

Internal Vice-President. The Council of LMOs may also be convened to discuss matters and decide

on particular issues outside their regular meetings.

The Council Speaker shall have the powers and duties listed below. The Deputy Speaker shall take

over the Council Speaker's responsibilities and authorities in times of his/her absence.

A. Maintain contact between the Executive Board, through the Internal Vice President, and theLMOs.

B. Maintain contact with and provide technical and moral support to Local MemberOrganizations.

C. Convene and preside over all meetings of the Council of LMOsSection 3.

Each LMO can only cast one vote. A decision is reached if it receives a two-thirds (2/3) majority of

the quorum vote. A quorum of two-thirds (2/3) of all LMOs is needed before any decision can be

made.

Section 4.

Only LMOs have voting rights. PMOs only have speaking rights and will only regain voting rights

after being declared an LMO. CMOs may choose to observe but they do not have speaking rights.


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Section 5.The decision of the Council of LMOs regarding constitutional amendment and election of officers is

irrevocable. They can also decide on other matters as specified in this constitution.

In particular issues wherein the Council of LMOs do not have the power to decide, it can observe

and assert speaking rights to the Executive Board. If the Council of LMOs disagrees with a

decision from the Executive Board, they can affix a dissenting opinion to the decision of the

Executive Board. The dissenting opinion should be approved by a majority vote of all LMOs. This,

however, would not affect the Executive Boards final decision.

Article VII Candidate Member OrganizationsSection 1. Definition and Eligibility

A. Candidate Member Organizations or CMOs are medical student organizations fromlicensed medical institutions recognized by the Commission on Higher Education (CHED) of

the Philippines, who have expressed their desire to join AMSA-PHIL and are undergoing

the application process, as indicated inArticle 7, Section 2.

B. CMOs shall be a recognized medical student organization in their school of origin, with anestablished structure, an executive board, and a written constitution.

C.

CMOs should be composed of medical students, which are students and interns in trainingto become licensed medical doctors in higher educational institutions, recognized by the

Commission on Higher Education.

Section 2. Application Process

A. All interested organizations should submit a letter of application to the Executive Board,through the Internal Vice President expressing their desire and intention to join AMSA-PHIL.

All interested organizations shall become CMOs upon review of their letter of application

and recommendation by the Internal Vice President and the subsequent approval of the

Executive Board.

B. Letters of applications would only be received in two periods:i. Before the start of the first semester of an academic yearii. Period between after the end of the first semester and before the start of the

second semester for the said academic year

C. The list of the membership requirements should be annually reviewed by the Internal VicePresident, and approved by the Council of LMOs. This should include documents


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supporting Article VII, Section1B and Article VII, Section 1C. The deadline for the

membership requirements shall be decided upon by the Executive Board.D. All CMOs are required to update the Executive Board, through the Internal Vice President,

with all their projects, events, and activities for the whole duration of their application

process.

E. The CMOs are evaluated after every semester of an academic year by the Executive Board,through the Internal Vice President, in terms of their performance and participation as an

organization aligned with AMSA-PHILs thrusts and advocacies. The evaluation criteria

should be approved by the Council of LMOs.

Section 3. Promotion to Full Member Status

A. All CMOs recommended by the Internal Vice President after evaluation of their performanceand participation, and subsequently approved by the Executive Board, shall be conferred

Full Member Status and will be declared an LMO.

B. The Internal Vice President can recommend promotion of any CMO every after a semesterof an academic year.

C. CMOs promoted to full member status shall be notified immediately upon approval of theExecutive Board.

Section 4. Rights of Candidate Member Organizations

Each CMO shall have the right:

A. To use the name of AMSA-PHIL in all projects and activities aligned to the thrusts andadvocacies of AMSA-PHIL.

B. To participate in the various activities within AMSA-PHIL and its international affiliationsC. To inspect and examine all records of the organizationD. To terminate his or her application process from the organization

Section 5. More than one CMO per medical institution

A. There can be more than one CMO per medical institution; provided no CMO has alreadybeen promoted by the EB to Full Member Status and/or no CMO has been recommended

by the Internal Vice President for promotion at the time a medical student organization sent

its letter of application.

B. In cases where a CMO has been recommended by the Internal Vice President before otherCMOs, that CMO would have priority to become an LMO.

C. In cases where two or more CMOs have been recommended by the Internal VicePresident, the Executive Board has the final decision on which CMO should be promoted.

D. When one CMO has already been promoted as LMO for a particular medical school, theapplication process of all other CMOs will be terminated.


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Section 6. Termination of Application ProcessIn cases when the CMO would want to terminate its application process to AMSA Philippines, its

president or its highest ranking officer should send a formal letter of termination, stating the

reasons of their organization, to the Internal Vice President. This letter should be duly signed by all

of the organizations officers as well as its faculty adviser, if applicable.

Article VIII Alumni MembersSection 1. Eligibility

All members of existing and previously recognized LMOs who are no longer in medical school ormedical internship period are eligible to become Alumni Members.

Section 2. Requirements

All eligible individuals can become Alumni Members upon payment of a Lifetime Alumni

Membership Fee, the amount of which is to be decided by the Executive Board, and is to be

reviewed annually by the Alumni Officer.

Section 3. Rights of Alumni Members

A. Alumni Members are to be recognized in AMSA-PHILs official roster of membershipB. Alumni Members can participate in all activities of AMSA-PHIL.C. Alumni Members can inspect and examine all the records of the organization.D. Alumni Members can choose to terminate membership anytime.

Section 4. Termination of Alumni Membership

In cases when the Alumni Member would want to terminate its application process to AMSA

Philippines, a formal letter, stating the reasons, can be sent to the Alumni Officer.


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Article IX Executive BoardSection 1. Definition

The executive board shall be the primary decision-making body and implementing arm of AMSA-

PHIL. As such, it has the following functions:

A. It shall coordinate the activities of the LMOs and decide on national and international affairsconcerning the organization.

B. It shall spearhead programs and advocacies of the association.C. It shall make regular assessment of all activities and programs of AMSA-PHIL.

Section 2. Composition

The Executive Board (EB) shall consist of: President, Internal Vice President (IVP) and External VicePresident (EVP), Regional Coordinator (RC) for AMSA-International, Liaison Officer (LO) to IFMSA,

Secretary General, Treasurer, Alumni Officer, Publicity Officer and National Officers of the Standing

Committees.

Section 3.

The term of office of all Executive Board members is one (1) year. The official office period runs

from 1stof May of that year until 1

stof April the next year. There shall be a transition period of one

month, from 1st to the 30th of April of the year of term, wherein there will be close working

relationship and official turnover of duties between the outgoing and incoming officer.

Section 4.

Executive Board members can only hold one (1) post in AMSA-PHIL.

Section 5.

The President shall have the following powers and duties:

A. Chair the Executive Board.B. Sign documents and communications concerning the organization.C. Confer any duty or responsibility to any Executive Board member, unless otherwise

specified.

D.

Convene and preside over all meetings of the Executive Board.E. Develop short- and long-term strategies for the work and structure of the organization.F. Maintain contact will all alumni members.G. Develop an annual evaluation procedure and subsequent needs assessment for AMSA-

PHIL

H. Oversee and support activities of the officers.


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Section 6.

The Internal Vice President shall have the following powers and duties:A. Maintain contact between the Executive Board and the LMOs.B. Facilitate membership process of all LMO and pending member organizations.C. Facilitate application process of all Candidate Member Organizations.D. Facilitate application process of alumni members with the Alumni Officer.E. Facilitate database formation with the Secretary-General and maintain the official website of

the organization with the help of the External Vice President and the Publicity Officer.

F. Provide technical and moral support to Local Member Organizations with the CouncilSpeaker.

G.Take over the responsibilities and authorities of the President in times of his/her absence.H. Convene the council of LMOs with the Council Speaker.I. Act as co-chairperson in the yearly preparation for NMSC.

Section 7.

The External Vice President shall have the following powers and duties:

A. Officially represent the association with the President in external affairs involving Associationof Philippine Medical Colleges (APMC), Association of Medical Doctors of Asia (AMDA),

Department of Health (DOH), United Nations (UN), World Health Organization (WHO),

United Nations Educational, Scientific, and Cultural Organization (UNESCO) and other

related organizations.

B. Establish contacts with non-member organizations interested in joining AMSA activities.C. Take over the responsibilities and authorities of the President in times of the absence of

both the President and the Internal Vice President.

D. Preside over the Publicity Officers duties.Section 8.

The Regional Coordinator for AMSA-International shall have the following powers and duties:

A. Officially represent the association and supervise in external affairs involving AMSA-International, including but not limited to policy-making and project coordination of AMSA-

International.

B. Relay to the Executive Board matters concerning AMSA-International.C. Coordinate and organize the AMSA-PHIL delegation attending AMSA-International

Conferences.


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Section 9.

The Liaison Officer to IFMSA shall have the following powers and duties:A. Officially represent the association and supervise in external affairs involving IFMSA,

including but not limited to policy-making and project coordination of the IFMSA.

B. Relay to the Executive Board matters concerning IFMSA.C. Coordinate and organize the AMSA-PHIL delegation attending IFMSA Conferences

Section 10.

The Secretary General shall have the following powers and duties:

A. Be responsible of the establishment, correspondence, and updating of archive of AMSA-PHIL.

B.

Maintain the registration of AMSA-PHIL in the Security and Exchange Commission (SEC) ofthe Philippines.

C. Update the Constitution with the amendments decided upon by the Council of LMOsduring the annual National Medical Students Conference.

D. Assist the Internal Vice President in maintaining the contact between the members and theExecutive Board.

E. Schedule meetings, prepare and send out invitations, provisional agenda, and otherrelevant information for all meetings and assemblies.

F. Produce and compile the minutes of the Executive Board and General Assembly Meetings,and send them in due time to the members through electronic mail or online web group.

G. Relay the minutes of the previous Executive Meetings at the start of any meeting.H. Maintain and update database of AMSA-PHIL, Local Member Organizations' Constitutions

and Organizational Profiles.

I. Keep track of activities of LMO, committees and other divisions through their activityproposals and reports.

J. Keep record of all contracts of the organization with other institutions and sponsors.K. Update, maintain and distribute standardized forms or template for membership forms,

project proposals, reports, etc.

L. Keep and safeguard all records of AMSA and turnover hard and softcopies to the nextofficial by the end of the term.

Section 11.The Treasurer shall have the following powers and duties:

A. Safeguard funds of the organization.B. Maintain the official bank account of the organization.C. Disburse funds approved by the Executive BoardD. Audit the financial report of projects and events not otherwise specified.


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E. Accounts for payment of membership fees of all LMOs.F.

Maintain and update financial records and document every financial transaction of theorganization.

G. Review the budget of all AMSA-PHIL projects and events.H. Spearhead fund-generating activities of AMSA-PHIL.I. Draft budget at the start of the year.J. Keep receipt and other documents concerning the expenses of the organization and

turnover receipts received during the term to the Secretary General at the end of his/her

term.

K. Submit and publish financial report at the end of the term.L. Maintain updated template for financial report and ensure turnover of files to next officer the

following year.

Section 12.

The National Officers of the Standing Committees shall have the following powers and duties:

A. Shall propose and implement projects related to its field and submit a copy of theirproposals and activity reports to the Executive Board for approval and Secretary General

for proper documentation.

B. Monitor projects of each LMO concerning their field.C. Adopt international thrust programs and endorse to LMOs.D. Shall advise the LMOs in conducting activities related to their field.E. Can appoint assistants or a set of officers to work under the Standing Committee.F. Maintain contact and assist development of Standing Committees in each LMO.G. Monitor and keep record of project proposals and activity report of the respective Standing

Committees in each LMO.

H. Maintain records of the Committee and ensure supplementation of copies to theSecretariat.

I. Coordinate activities with other Standing committees, Secretary, and President to allowparticipation of other members of different Standing Committees.

Section 13.

The Alumni Officer shall have the following powers and duties:

A. Start a collated alumni database of the different LMOsB. Maintain a mailing group for the alumni to update and inform them of the activities of

AMSA-PHIL

C. Determine the important alumniD. Sponsor and coordinate all activities connected to alumni gatherings (ie homecoming)


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Section 14.

The Publicity Officer shall have the following powers and duties:A. Take charge of all publicity materials and announcements of the organizations.B. Head all publicity officers of the LMOs in disseminating information in social media, etc.

Section 15.

To create a Standing Committee of AMSA, a proposal to establish a Standing Committee should

be submitted to the President. At least half of the Local Member Organizations must announce, in

this proposal, their interest and active participation in the Standing Committee in the event that it is

established. The EB should decide on the proposal within one (1) month upon its receipt. A

majority vote is needed to approve a proposal and create the said Standing Committee.

Section 16.

The EB can decide to dissolve, change the activities, or change the name of a Standing

Committee. A majority vote is needed to enact such changes.

Section 17.

The National Officers of the Standing Committees shall meet with their LMO counterparts at least

twice a year. Other meetings within the year can also be scheduled as the need arises.

Article X Election ProcessSection 1.

The President shall be tasked to act as the Electoral Board to facilitate the yearly election of new

officers during NMSC. In the event that the President seeks for re-election, the organizing

committee of the NMSC shall take over the position of the Electoral Board instead.

Section 2.

Eligibility/Qualifications for position:

A. Must be a bona fide AMSA member from a recognized LMOB.

Able to perform the duties and function of the office aspired for as provided by theconstitution.

C. Able to complete the term of office aspired for before his or her scheduled graduation.


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D. Requirements:i.

Motivation Letter, which shall include the plans and goals of the aspirant for theorganization

ii. Curriculum Vitaeiii. Certificate of Candidacy provided by AMSA-PHIL

Section 3.

Submission of completed requirements shall be at least one (1) month before NMSC.

Section 4.

Election shall be held every year during NMSC. A majority vote, there being a quorum of 2/3 of all

presidents of LMOs with voting powers, from the Council of LMOs is warranted to be elected intothe position. In case of a tie, the list of candidates will be cut down to the two candidates with the

tied votes, then there will be a chance for deliberation and a re-casting of votes, where no abstain

votes will be allowed. If the tie persists, the existing candidate member organizations and pending

member organizations will be collectively given one vote to break the tie.

Article XI Impeachment and ResignationSection 1.

Any member of the Executive Board can be subjected to impeachment and thus removed fromoffice upon:

A. Violation of this constitution;B. Failure to perform his/her duties as defined in this constitution; and,C. Disgraceful acts, which are contrary to the principles of AMSA-PHIL.

Section 2.

The processes for impeachment of any incumbent officer include:

A. A written petition signed by at least 25% of the Executive Board.B. A two week notice before the impeachment proceedings. The accused officer has the right

to legal defense and is protected against self-incrimination.

C. A non-confidence motion approved by at least 2/3 majority vote of the Executive Boardand the Council of LMOs, provided the respondent would not vote.

D. The council of LMOs shall elect who will preside over the proceedings.


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Section 3. Resignation

Any member of the Executive Board who wishes to retire from her/his position shall submit aformal letter of resignation, to the council of LMOs. Valid grounds for resignation shall be:

disabilities, grave sickness, migration to another country, and other reasons deemed valid by the

Executive Board. The resignation will take effect one (1) month after receipt of the letter, wherein

the incumbent officer shall still perform his/her duties. The LMO where the retiring officer originated

from shall be fined a certain monetary penalty, decided upon by the Executive Board, for failure to

perform his/her duties during the assigned one (1) month period of absence.

Section 4.

Vacant positions shall be filled up by appointment of the Executive Board within two weeks after

impeachment of an officer. In cases of resignations, the Executive Board should appoint within twoweeks after receipt of resignation.

Article XII Amendments to the ConstitutionSection 1.

Amendments may be presented by any member of the Executive Board and council of LMOs at

least one (1) month before the NMSC at the meeting called for such a purpose. Copies of the

proposed amendments should be distributed two weeks before the meeting by the proponents to

all members present. Deliberation shall be done during the NMSC by the council of LMOs.

Section 2.

Decision shall be based on a two-third majority of the council of LMOs to pass as amendment. The

Constitution shall take effect immediately upon ratification by the council of LMOs.

Section 3.

No amendments to the constitution shall be made within one (1) year immediately after the

ratification of this constitution.

Section 4.The Executive Board shall be responsible for the proper information dissemination and

implementation of the new version of this constitution herein contained.


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Article XIII Separability ClauseSection 1.

If any provision of this constitution is declared invalid, the remainder thereof not affected thereby

shall continue to be in force.

Article XIV Transitory ProvisionSection 1.

All incumbent officers shall continue to hold office until removed, recalled, or until such time that

the newly elected officers shall have qualified and assumed office in accordance with thisConstitution.

Article XV EffectivitySection 1.

This constitution shall take effect immediately after ratification during the meeting called for such a

purpose.


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THE AMSA-PHIL CONSTITUTIONAdopted by the Council of LMOs 2011-2012 on 18 July 2011.

Amended by the Council of LMOs 2011-2012 on 31 March 2012.

Amended by the Council of LMOs 2013-2014 on 04 April 2014.

This constitution shall replace all previous constitutions of AMSA-PHIL.

Kindly alert the Secretary-General of AMSA-PHIL ([email protected]) for possible

mistakes and errors.
mailto:[email protected]:[email protected]:[email protected]:[email protected]

Documents

AMSA Philippines 2011 Constitution amended 2014.04.04