An Excel Spreadsheet to Streamline the Preparation of Pro-Forma
Financial Statements
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Generates Pro-Forma Financial Statements from data entered into
a setup page Income, Cash Flow, Balance Sheet Generates graphs of
key variables Generates Common Size (%) and compares to norms for
your industry Pro-Forma Generator +2 Sales, Prof/Loss Cash
Flow
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Model only allows for one sales value For multiple products or
services this is the sum of total sales over all products Model
only allows for two categories of COGS Build composite (see
Introduction tab) Five-year projections are generated, month-by-
month Pro-Forma Generator +3
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Be sure to read the contents of the Introduction tab before
going on to Setup In Setup, turquoise cells are to be filled in by
the user. Numbers in other cells are generated by the spreadsheet
Some Setup values may be difficult to estimate. Instructions and
suggestions accompany these. A breakeven sales value is calculated
Pro-Forma Generator +4
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Descriptions may be changed Tailor to your specific expense
items Expenses are propagated throughout unless changes are made
manually Revised values are propagated from there on Model allows
for inflation of expenses Step changes may be entered manually,
e.g., adding a new employee would increase salaries Pro-Forma
Generator +7
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8 Inflation Factor Table of Inflated Values
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Pro-Forma Generator +9
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10 Model allows for one short term and one long-term loan Model
comes with sample data. Filling in the setup sheet overlays all
values but those manually entered. To reset these for the new case,
simply press the reset button.
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Functions of the spreadsheet are organized by eight tabs along
the bottom: Tab 1, Introduction, explains the limits and
assumptions of the model Tab 2, Setup, is where you enter the data
used in generating the Financial Statements Tab 3, Income,
generates the Income Statements Tab 4, Graphs are generated
automatically More Pro-Forma Generator +11
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Pro-Forma Generator +12 Note the Propagation
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Pro-Forma Generator +13
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Pro-Forma Generator +14
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Pro-Forma Generator +15 Note smoothing of month to month sales
For all graphs, scales may need to be adjusted to fit your
data
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Pro-Forma Generator +16
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Pro-Forma Generator +17 Note hills in years 1 and 3 cash
infusion Cash amount can get high enough that it should be better
applied to debt, equipment, dividends, etc.
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Tab 5, Intermediate, is a series of calculations to be used in
later statements Tab 6, Cash Flow, generates the Cash Flow
Statement Tab 7, Balance Sheet, generates the Balance Sheet Tab 8,
Compares Common Size % to norms for your industry Pro-Forma
Generator +18 Watch for cash going negative
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Pro-Forma Generator +19 Manually entered, as needed
