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An Introduction to Google Docs
What is Google Docs?
With Google Docs, you can create and edit text documents right in your web browser—no special software is required. Even
better, multiple people can work at the same time, you can see people’s changes as they make them, and every change is saved
automatically.
What will you learn?
1. Name Your Google Doc2. Import/Export in Google Docs
3. Google Doc Features4. Share Your Google Doc
5. Edit/Review Docs in Suggesting Mode6. Edit/Review Docs with Comments7. Copy, Paste, and Clear Formatting
TO NAME YOUR GOOGLE DOC:Click on “Untitled document” in the upper left hand of the document.
Type your new document name and hit enter on your keyboard.
TO IMPORT/EXPORT IN GOOGLE DOCS:To import another Doc or a Word Document select File > Open
Docs can also be exported and downloaded as variety of other file formats including Word Documents or PDF files. To do this, select File > Download as and then choose your desired file format.
Whenever you are importing or exporting Word Documents in Google Docs, the
formatting of the document may change, especially when the files include tables,
graphs, or images. This can usually be easily corrected after the file is converted.
GOOGLE DOC FEATURES:Many Google Doc features are the same or similar to those in Microsoft Word. Images can be dragged and
dropped into a Google Doc, copied and pasted, or inserted through the Insert button on the toolbar.
GOOGLE DOC TOOLS:Several Google tools such as Google Translate, Google Dictionary, and Google Voice to Text can be used
seamlessly in Google Docs. To use any of these features click on the Tools button on the toolbar.
GOOGLE KEYBOARD SHORTCUTS:If you are interested in learning Keyboard Shortcuts to use on Google Docs, Google provides a list for you under
the Help button on the toolbar. This list will change to reflect if you are using a PC or Mac.
TO SHARE YOUR GOOGLE DOC:To share a Google Doc you can click File > Share
or you can click the blue “Share” button in the upper right hand corner.
TO SHARE YOUR GOOGLE DOC:If you did not already name your Doc this page will appear,
asking you to name the untitled doc before it is shared.
TO SHARE YOUR GOOGLE DOC:On the Share with others page, type the name(s) of a CRSD staff member or student. For staff members you can
also search by their e-mail address and for students you can also search by their student number.
Click this drop down menu to change the
access permissions that the shared person/people will have. You can allow
them to edit (and comment/view),
comment (and view), or just view the Doc.
TO SEE FILES SHARED WITH YOU:Go to your Google Drive. On the left navigation panel select “Shared with me”
TO EDIT/REVIEW DOCS:There are multiple ways to edit others’ work on Google Docs. One way is to select the Mode drop down menu. By default, Docs will be in Editing Mode. By switching to Suggesting Mode you can suggest edits on the Doc without
changing them. The owner can then view the suggestions and make any changes.
TO EDIT/REVIEW DOCS:On this document suggestions were made in Suggesting Mode. The suggestions can be seen both on the document
and as comments to the right.
TO EDIT/REVIEW DOCS:Another way to edit others’ work is by commenting. Highlight a word, sentence, or paragraph and click the
Comment icon that appears next to the highlighted text.
TO EDIT/REVIEW DOCS:A new comment box will appear. The owner will be able to see the comment, make any changes, and then delete
the comment.
TO PASTE INTO GOOGLE DOCS:To paste into Google Docs on a PC, copy the text you want, then press the Ctrl and V buttons on the keyboard at
the same time. Alternatively, you can right click and select “Paste.”
TO PASTE INTO GOOGLE DOCS:When you are pasting information into a Doc where you want to keep the text uniform without hyperlinks or a
change of font or text size, then Paste without formatting. To do this, copy the text, then on the Google Doc press Ctrl + Shift + V at the same time. Alternatively, right click and select “Paste without formatting.”
TO PASTE INTO GOOGLE DOCS:Sometimes when you copy and paste text, the text will be randomly formatted with large spaces or indents. To
correct this, highlight the pasted text, then select the “Clear formatting” icon from the toolbar.
