An Introduction to Microsoft Office 2007 - Lecture V1.2

7/30/2019 An Introduction to Microsoft Office 2007 - Lecture V1.2

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An introduction toMicrosoft Office 2007by

Sukh [email protected]

Search: SukhSandhu

Version 1.2
mailto:[email protected]://www.facebook.com/sukhsandhuhttp://www.linkedin.com/in/sukhsandhuhttp://twitter.com/sukhsandhumailto:[email protected]


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Microsoft Office 2007 A package of softwares

Wordtext editor

Excelspreadsheet PowerPointpresentations Outlooke-mail Accessdatabase Publisherbrochures, calendars, postcards, etc. +++

The current versions areOffice 2007 which was releasedon January 30 in 2007.


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MicrosoftWord 2007


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Microsoft word

Text processor to create documents

Templates for different types ofdocuments

Web pages


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Computer RequirementsOperating System - Windows Vista | Windows XP SP2

Memory Required - 512MB or higher recommended

for instant search Hard Disk Required - 1.5 GB a portion of this disk

spaces will be freed after installation if originaldownload package is removed from hard drive

Minimum Processor Speed - 500 MHz processor orhigher

Display - 1024x768 or higher resolution monitor


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iWorks Pages. Open Office Abiword Koffice Lotus Jarte

NeoOffice Ted LyX

Microsoft word -Alternatives


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Google Docs

Soho Adobe Buzzword J2E Ajax Write

Microsoft word -Alternatives


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8

The Different Versions of Word

MS Word 97

MS Word 2000

MS Word 2002 (XP)

Includes Smart Tags, Task Panes

MS Word 2003

Minimal changes from 2002MS Word 2007

Major changes in user interface, file formats


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Microsoft Office2003 vs. 2007

Interface is verydifferent and takesa bit of getting useto.

Files saved withthe default settingin Office 2007CANNOT be

opened by earlierversions.To change go to

tools, options, &save tab

Program 2003 Ext. 2007 Ext

Word .doc .docx

Excel .xls .xlsx

Power

Point

.ppt .pptx

Access .mdb .accdb


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Page Setup: Windows MS Word

2003 or EarlierMARGINS

Left: 1.5

Right: 1.0 Top: 1.5

Bottom: 1.0


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Margins: Windows MS Word2007


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Use the Ribbon instead of

toolbars and menus When you first start some of the programs in 2007 Microsoft Office system, you may be

surprised by what you see. The menus and toolbars in some programs have beenreplaced with the Ribbon, which is part of the Microsoft Office Fluent user interface.

The Ribbon is designed to help you quickly find the commands that you need to

complete a task.

Commands are organized in logical groups, which are collected together under tabs.

Each tab relates to a type of activity, such as writing or laying out a page.

To reduce clutter, some tabs are shown only when needed. For example, the PictureTools tab is shown only when a picture is selected.


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Whats on the Ribbon?

The three parts ofthe Ribbon are tabs,groups, andcommands.

1

2

3

Tabs sit across the top of the Ribbon. Each one representscore tasks you do in a given program.

Groups are sets of related commands. They remain ondisplay and readily available, giving you rich visual aids.

Commands are arranged in groups. A command can bea button, a menu, or a box where you enter information.


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Whats on the Ribbon?

How do you getstarted?

In Word 2007, for example, thats the Home tab.

Its got the commands that people use most commonly when theywrite documents: font formatting commands (Font group), paragraphoptions (Paragraph group), and text styles (Styles group).

Begin with the firsttab.


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How commands are organized

Commands areorganized by howtheyre used.

Frequently used core commands no longer have to share space with arange of remotely related commands on a menu or toolbar.

Theyre the ones that get used, and so now theyre the ones mostprominently featured.


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More commands,but only when you need them

Commands you usemost are availableon the Ribbon allthe time.

Others appear onlywhen you needthem, in response toan action you take.

For example, the Picture Tools in Word appear on the Ribbon when youinsert a picture, and they go away when youre done. The Ribbonresponds to your action.

So dont worry if you dont see all the commands at all times. Take thefirst steps, and what you need will appear.


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More options ifyou need them Sometimes an

arrow, called theDialog BoxLauncher, appearsin the lower-rightcorner of a group.

This means moreoptions areavailable for thegroup.

1

2

On the Home tab, click the arrow in the Fontgroup.

For example, to get to a less commonly used font option in PowerPoint2007:

The Font dialog box opens, with the full selection offont commands.


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Preview before you select

Are you familiarwith the try-undo-try cycle?

You make achange, its notwhat you want,and so you undoand keep trying

until you getwhat you had inmind.

Now you can see a live preview of your choice before you make a

selection, which saves you time and gives you better results.


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Preview before you select

Are you familiar withthe try-undo-trycycle?

You make achange, its notwhat you want, andso you undo and

keep trying until youget what you had inmind.

Now you can see a live preview of your choice before you make aselection, which saves you time and gives you better results.


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Put commands on your own

toolbarDo you often usecommands thatarent as quickly

available as youdlike?

You can easily addthem to the Quick

Access Toolbar.

Located above the Ribbon when you first start your Microsoft Officeprogram, the Quick Access Toolbar puts commands where theyrealways visible and near at hand.


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Working with different screen

resolutionsEverythingdescribed so farapplies if your

screen is set to highresolution and theprogram window ismaximized.

If not, things lookdifferent.

Low resolution: If your screen is set to a low resolution, a few groups onthe Ribbon will display the group name only, not the commands in thegroup. Click the arrow on the group button to display the commands.

How? Like this:


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Working with different screen

resolutions Everythingdescribed so farapplies if yourscreen is set to highresolution and the

program window ismaximized.


Screen not maximized: Some groups will display only the group names.

How? Like this:

Tablet PCs: On those with smaller screens, the Ribbon adjusts to showsmaller versions of tabs and groups.


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When to Use Word

Most paper-based documents

Letters

Simple tables

Simple brochures and publications

Email

Outlook usually uses Word as its editor

Electronic documents

Simple Web pages


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When NOT to Use Word

Complex publications

Instead use Microsoft Publisher, Adobe

PageMaker, or Quark

Complex tables

Use Microsoft Excel

Complex Web pages

Use Microsoft Front Page


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Use the keyboard

Okay, keyboard

people, these slidesare for you.

The Ribbon designcomes with new

shortcuts.

There are shortcuts for every single button on theRibbon.

Shortcuts often require fewer keys.

This change brings two big advantages over

previous versions of Office programs:


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Use the keyboardThe new shortcutsalso have a newname: Key Tips.

1. Press the Key Tip for the tab you want to display.

For example, press H for the Home tab. Thismakes all the Key Tips for that tabs commandsappear.

2. Press the Key Tip for the command you want.

Next:

To use Key Tips, start

by pressing ALT.


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Keyboard shortcuts for MicrosoftOffice Word

The keyboard shortcuts that are described in this Help topic refer tothe U.S. keyboard layout. Keys on other layouts might notcorrespond exactly to the keys on a U.S. keyboard.

For keyboard shortcuts in which you press two or more keyssimultaneously, the keys to press are separated by a plus sign (+) inMicrosoft Office Word 2007 Help. For keyboard shortcuts in whichyou press one key immediately followed by another key, the keys topress are separated by a comma (,).


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Keyboard shortcuts - Display anduse windows

TO DO THIS PRESS

Switch to the next window. ALT+TAB

Switch to the previous window. ALT+SHIFT+TABClose the active window. CTRL+W or CTRL+F4

Restore the size of the active window after you maximize it. ALT+F5

Move to a task pane from another pane in the program window (clockwisedirection). You may need to press F6 more than once.

F6

Move to a task pane from another pane in the program window (counterclockwisedirection).

SHIFT+F6

When more than one window is open, switch to the next window. CTRL+F6

Switch to the previous window. CTRL+SHIFT+F6

Maximize or restore a selected window. CTRL+F10

Copy a picture of the screen to the Clipboard. PRINT SCREEN

Copy a picture of the selected window to the Clipboard. ALT+PRINT SCREEN


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Keyboard shortcuts - Use dialogboxes

TO DO THIS PRESS

Move from an open dialog box back to the document, for dialog boxes such

as Find and Replace that support this behavior.

ALT+F6

Move to the next option or option group. TAB

Move to the previous option or option group. SHIFT+TAB

Switch to the next tab in a dialog box. CTRL+TAB

Switch to the previous tab in a dialog box. CTRL+SHIFT+TAB

Move between options in an open drop-down list, or between options in agroup of options.

Arrow keys

Perform the action assigned to the selected button; select or clear theselected check box.

SPACEBAR

Select an option; select or clear a check box. ALT+ the letterunderlined in

an option

Open a selected drop-down list. ALT+DOWNARROW

Select an option from a drop-down list. First letter of anoption in a

drop-down list

Close a selected drop-down list; cancel a command and close a dialog box. ESC

Run the selected command. ENTER


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Keyboard shortcutsMicrosoftWord shortcuts

For more shortcuts, please visit MS Word tutorial website:

http://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspx

http://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htm
http://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspx


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Most useful - Keyboard shortcutsMicrosoft Word shortcuts -Document Open/New/Saving

New Document:Ctrl + N

Open Document:Ctrl + O

Go to last location you were working in when document wasclosed (after doc is opened):Shift + F5

Save Document:Ctrl + S

Save AsF12

Close Document:Ctrl + W


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Most useful - Keyboard shortcutsMicrosoft Word shortcuts -Editing/Reviewing/Printing

Show/Hide Paragraph marks and hidden text:Ctrl + Shift + 4 (not num key 4)

Reveal Formatting:Shift + F1

Open Font dialog box:

Ctrl + D

Turn off/on Track Changes:Ctrl + Shift + E

Delete one word to left:

Ctrl + Backspace


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Most useful - Keyboard shortcutsMicrosoft Word shortcuts -Editing/Reviewing/Printing

Delete one word to right:Ctrl + DELETE

Spelling / Grammar check:F7

Print Document:

Ctrl + P

Print Preview (toggle between):Ctrl + Alt + I


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Most useful - Keyboard shortcutsMicrosoft Word shortcuts -Navigating the Ribbon

Home tab:Alt + H

Insert tab:Alt + N

Page Layout tab:

Alt + P

References tab:Alt + S

Mailings tab:

Alt + M

Review tab:Alt + R

View tab:Alt + W


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Most useful - Keyboard shortcutsMicrosoft Word shortcuts -Common tasks in Microsoft OfficeWord

CTRL+SHFT+SPACEBAR Create a nonbreaking space.CTRL+HYPHEN Create a nonbreaking hyphen.CTRL+B Make letters bold.CTRL+I Make letters italic.CTRL+U Make letters underline.CTRL+SHFT+ Increase font size one value.CTRL+[ Decrease font size 1 point.CTRL+] Increase font size 1 point.CTRL+SPACEBAR Remove paragraph or character formatting.CTRL+C Copy the selected text or object.CTRL+X Cut the selected text or object.CTRL+V Paste text or an object.CTRL+ALT+V Paste specialCTRL+SHFT+V Paste formatting onlyCTRL+Z Undo the last action.CTRL+Y Redo the last action.CTRL+SHFT+G Open the Word Count dialog box.


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Simple formatting Text: Font, size, color, bold/italic/underline

Layout: Bullets, numbering, alignment

Changing font


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Welcome to this lecture

Changing font

Bold / italic / underline


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Welcome to this lecture

Bold / italic / underline

Changing text color


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How to change text color

Changing text color

Changing text size


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How to change text size

Changing text size

Alignment of text


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The first impression and view of a document isvery important for the reader. The options listedunderneath are the most important ones. Thesecan make the document nice looking, but alsovery bad. A professional document should havea standard font (like Times New Roman orArial),appropriate size(normal text size 12),and blackcolor.The layout of the text should make the readercomfortableit should be easy to read. In thesis,or other large documents, the text is oftenaligned to both the left and right margins. This

creates a clean look at both sides of the text.Additional extra space are put in between wordsas necessary.

Alignment of text


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Li i


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Line spacing

Word count


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Word count

Headings and table of contents


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Heading 1

Heading 3

Heading 2

Texttextexttexttexttexttextexttexttextexttextexttexttexttexttextexttexttext


Heading 3

Texttextexttexttexttexttextexttexttextexttextexttexttexttexttextexttexttexttext


Headings and table of contents

Page numbers


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1

Page numbers

Picture and crop


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Picture and crop

Reference / citation


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Shresta

Kumar

Shresta, Kumar

Shresta, Kumar

Learn Microsoft Office in one lecture

2010

Kathmandu

Tribhuvan University Teaching Hospital

Reference / citation

Reference list / bibliography


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(1)

Reference list / bibliography

Save document


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1

Word lecture

S


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MS Word Compatibility


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Revealing Your Formatting

Find this button onyour toolbar


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Section and Page Breaks


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Section and Page Breaks cont.

Use page breaks whenformat stays the same

Use section breaks(next page) when

format changes orbetween chapters For example, use for

landscape table orfigures! That page will belandscape and the rest

portrait.


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Inserting Breaks:

MS Word 2007


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Suggestions for practice

1. Add a bulleted list in Word.

2. Apply heading styles in Word.

3. Insert a picture into a Word document.

4. Format text in Word using the Mini toolbar.

5. Add a button to the Quick Access Toolbar in Excel,

and then delete one.

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Goals for Advanced Users Take advantage of special features

Automate repetitive tasks

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Course Agenda1. Tabs and Tables

2. Mail Merge

3. Graphics

4. Power Tips

5. Macros and Your Choice


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Session 1Tabs & Tables

Advanced Microsoft Word

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Question:

How can you put one wordon the left margin of a line,and another word on the right?

Like This

Tabs

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Things Hardly Anybody Knows

Rocket Science

Brain Surgery

Strategy for NY Knicks

How to use Tabs in Microsoft Word

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Tabs Traditional way to create

columns

Tabs must have two components:

1. Tab Characters

2. Tab Stops

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Secret: How to Use Tabs1. Type tab characters in text

2. Select lines of text

3. Set which type of tab stop you want

4. Insert tab stops on ruler w/ mouse

To edit the tab stop, just double-click it

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Tab Chars & Tab Stops

TabCharacter

Left Tab Stop

Center Tab Stop Decimal Tab Stop

Right

Tab Stop

DefaultTab Stop

Ruler

TabButton

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Tab Characters Special non-printing characters ( )

To create:

Press Tab key on keyboard To view:

Press Show/Hide button ( )

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Tab Stops Indicated on Ruler ( View / Ruler )

Can be different for each paragraph

Types of Tab Stops:

Left

Center

Decimal

Right

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Setting a Tab Stop Select paragraphs

Click tab button to select type of Tab

Stop(Left, Center, Right, etc.)

Click ruler where you want the Tab Stop

Repeat process for next tab

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Adjusting Tabs Select paragraphs

Use mouse to move tab stops on ruler

Be careful not to insert new tabs, ordelete existing tabs

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Editing a Tab Stop Select paragraphs

ClickPage Layout > Paragraph Dialog Box

Launcher > Tabs Select Tab Stop you want to change

Choose type (Left, Center, Right, etc.)

Choose leader if desired (e.g., )

Press Set button Repeat process for next tab

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h tt t


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Is There a Better Way toPresent This Information?

ISDN requires an installation charge of $600 andcosts $55 per month. DSL requires an installationcharge of $600 and costs $80 per month. T1

requires an installation charge of $4000 andcosts $1500 per month.

Use a Table

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When Do You Use a Table?

Type ofConnection

InstallationCost

MonthlyCharge

ISDN $600 $55DSL $600 $80

T1 $4000 $1500

When you have similar data

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Tables

The betterway to create

short columns of text

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Diagram of a Table

10723Joan3

10934Hillary210923Steve1

ZipNameID

Row

Column

Cell

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What Is a Table? Information organized by rows and

columns

Columns are sometimes called "fields" Each piece of information is a Cell

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Why Use Tables? Present similar data concisely

Avoids repetition

Enables special formatting

Can do simple calculations

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Disadvantages of Word Tables Limited features compared to Excel

Limited calculating power

If you need large tables, use Excel instead

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Word Tables vs. Excel TablesWord is better for:

Text tables

Tables within text documents Excel is better for:

Tables consisting mainly of numbers

Tables with many calculations

Large tables

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Creating a Table Place cursor where table should appear

ClickInsert > Table

Enter data into each cell

Use Tab key to go to cell at right

At end of table, Tab adds new row

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Converting to a Table Select a tabular text organized with tabs

ClickInsert > Table > Convert Text

Be sure that text separator is Tab

Check for correct number of columns

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Moving & Resizing a Table Handles appear when pointer moves over

table

The Move handle (upper left) The Resize handle (lower right)

Move cursor over vertical border to revealcolumn-width handle

The same occurs for row-height handles

Also, use the Table Tools > Layout ribbon Click the arrow buttons in the Cell Size area

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Fast Formats for Tables Select any cell in a table

Select the Table Tools > Design ribbon

Choose desired Table Style

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Table Borders Borders are useful for highlighting cells

To use:

Select cells that require borders Open the Table Tools > Layout ribbon

Click the Borders button in Table Styles

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Special Table Properties Adjust text alignment within cells

Vertical and/or horizontal alignment

To use: Select cells that require alignment

Right-click one of the cells

Choose

Cell Alignmentoption

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Tabs and Tables In Tables, Tabs provide special

indentation

Butyou cannot use the Tab key

Instead type Ctrl Tab

With ruler, you can also set hanging

indents

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Sorting Table Rows Select rows that you want to sort

Select Table Tools > Layout > Sort

Choose column by which you want to sort

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Exporting & Importing Tables Select and copy Word table

Then paste into Excel worksheet

Or,

Select and copy Excel table

Then paste directly into Word document

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Calculations Select cell where you want Sum

ClickTable Tools > Layout > Formula

Check the Formula dialog box, click OK NOTE: If the numbers in the table change,

the formulas have to be updated:

Right-click the sum or average

Select Update Field

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Common Formulas =SUM(ABOVE)Adds up column of

numbers immediately above

=SUM(LEFT)Adds up row of numbersimmediately to the left

=AVERAGE(ABOVE)Averages thecolumn of numbers immediately above

=AVERAGE(LEFT)Averages the row ofnumbers immediately to the left


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Styles

Outlining

Sections Table of Contents

Cover Page

Master Documents

Developing Multipage

Documents


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Use styles to automate document-formatting tasks and to ensure

consistency between related documents A style consists of various formatssuch as

font style, font size, and alignment that arecombined into one set that you name

Exploring Styles


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Exploring StylesDocument

formatted with the

Word 2007 Quick

Style set, which isapplied to all new

documents

Styles Gallery


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Exploring Styles Four style categories:

Paragraph: includes character and

paragraph formatsCharacter: includes character styles only

List: includes styles to format a series of lineswith numbers or bullets

Table: includes styles to format a table gridand text


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Use Outline View to organize headingsand subheadings that identify topics and

subtopics Assign each heading a level from 1 to 9,

with Level 1 being the highest level

Assign the Body Text level to theparagraphs

Move or delete blocks of text

Building a Document in Outline

View


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Working in Outline View

Move Up

button

Expand

button

Plus outline symbol indicates that

additional levels or paragraphs of text

are included under the heading

Collapse

button

Show Level

list arrow


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Multi-page documents often consist oftwo or more sections, each of which can

be formatted differently Header text and page numbers can be

different in each section

Deselect the Link to Previous button whenyou change the text of a header in a new

section

Working With Sections


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Insert a table of contents to provide readerswith an overview of topics and subtopics

Word searches for headings, sorts them byheading levels, and then displays thecompleted table of contents

Format headings and subheadings withHeading styles

Customize a table of contents by modifyingTOC styles

Generating a Table of Contents


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Adding a Cover Page Use one of Words preset cover page

designs

Add text to content controls Remove unwanted content controls


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A master document is a Word documentthat contains links to two or more related

documents called subdocumentsCreate a master document to organize

and format long documents such asreports and books

Creating a Master Document


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Work in Outline view to expand andcollapse a master document

Expand the master document to view eachindividual subdocument and makechanges to the content

Collapse subdocuments for the masterdocument to contain only links to all the

subdocuments included within it

Finalizing a Master Document


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Once you have inserted subdocuments ina master document, you can

Add or update a table of contents Modify the document headers and footers

Finalizing a Master Document


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Modify a Picture

Edit Charts

Create a SmartArt Graphic Edit Clip Art

Use Layering Options

Align, Distribute, and Rotate Graphics

Insert a Watermark and Page Border

Exploring Advanced Graphics


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Modifying a Picture Use the tools on the Picture Tools Format

tab to modify a picture in hundreds ofdifferent ways

Apply a preset picture style

Further modify the style by

Cropping it

Changing the shape of the picture

Modifying the picture border Apply picture effects

M dif i Pi t


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Modifying a Picture

Cropping a picture

Before After


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Editing Charts

Modify charts with the toolscontained on three Chart Tools

contextual tabs Designtab: Modify the appearance and

content of the chart itself

Layouttab: Modify the appearance of thevarious chart components

Formattab: Modify the appearance of thedrawing canvas that contains the chart


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Editing Charts

Adding new chart data

A third bar is added to each data series

New data for 2008


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Creating a SmartArt Graphic You can create seven types of SmartArt

graphics

Once you have selected a type, you selecta layout and then type text in each of theSmartArt shapes or in the text pane

You can further modify a SmartArt graphicby changing fill colors, shape styles, and

layouts


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Creating SmartArt

Names and positions for organization chart


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Editing Clip ArtA clip art picture from the Clip Organizer is

made up of a number of separateobjects

All of the objects are groupedtogetherwhen you insert the clip art picture

Ungroupa clip art to edit its individualobjects

The drawing canvas is an area upon whichyou can draw multiple shapes and insertclip art


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Editing Clip Art Two methods to convert a clip art picture

into a drawing object:

Right-click a clip art picture and select EditPicture from the menu

Change the clip art picture from an inlinegraphic to a floating graphic


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Using Layering Options The Arrange group includes commands to

layer objects relative to each other

Layering options include:

Bring to Front

Bring Forward

Bring in Front of Text

Send to Back

Send Backward Send Behind Text


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Aligning, Distributing, and

Rotating Graphics The Align and Distribute option in the

Arrange group includes commands youcan use to change the relative positioning

of two or more objects The Alignmentcommands align objects

relative to each other: left, right, center

The Distribute commands distributes thesame amount of space between objects

The Rotate command allows you to rotatean object on its axis

Formatted Pictures for Graphics


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Formatted Pictures for GraphicsSteps


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Inserting a WatermarkA watermarkis a picture or other type of

graphic object that appears lightly

shaded behind text in a document Use pictures as watermarksreduce

brightness


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Working with References Insert a Citation

Manage Sources

Generate a Bibliography Insert an Equation

Modify an Equation


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Inserting Citations The Citations & Bibliography group on the

References tab includes features to help

you keep track of: Resources you use to write research papers

Articles

Any document you obtained from othersources, such as books and Web sites


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Inserting CitationsA citation is a short reference, usually

including the author and page number,

that gives credit to the source of a quoteor other information included in adocument


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Modifying Citations and

Managing SourcesModify the contents of a citation

Edit the source of the citation

Format a citation for specific guidelinessuch as

Chicago

MLA

APA


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Generating a BibliographyAssemble all your sources on a separate

page or pages at the end of yourdocument

You can choose to create a:

Works Cited list: Lists only the works includedin citations in your document

Standard bibliography: Lists all the sources

you used to gather information for thedocument


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Inserting EquationsUse the Equations feature to insertmathematical and scientific equationsfrom one of the categories in the

Equation galleriesYou can also create your own equations

that use a wide range of math structuresincluding

Fractions Radicals

Integrals


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Modifying Equations Use many of the formatting options in the

Font and Paragraph groups on the Home

tab to modify an equationChoose to show an equation in:

Professional Format

Linear Format


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Building FormsConstruct a Form Template

Add and Modify Content Controls

Add a Building Block Content Control Insert Legacy Forms Controls

Format and Protect a Form


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Forms DesignA form is a structured document with

spaces reserved for entering information

Create a form as a template that includeslabeled spaces, called form fields, intowhich users type information

The form template can include check boxfields, help messages, and other controls to

make the form interactive


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Constructing a Form TemplateA Word form is created as a form

template, which contains all thecomponents of the form

A field label is a word or phrase that tellsusers the kind of information required for thefield

A controlis the placeholder inserted tocontain data associated with the label


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Constructing a Form TemplatePlain Textcontentcontrol

Date Picker

content control

Picture content

control

Legacy Tools

Check Box Form

Field

Combo Box content

control

Drop-Down List

content control

Building Block

content controlcontains text and a

SmartArt graphic

Rich Textcontent control


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Adding and Modifying Text

Content Controls Rich Text Content Control

Use when you want formatting, such as

bold or a different font size, automaticallyapplied to text that users enter

Text Content Control

Use when you do not want formattingapplied or you want to format the entry

with a style


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Adding Date Picker and

Picture Content Controls Use the Date Picker content control to

provide users with a calendar from whichthey can select a date

Use the Picture content control to providea placeholder for users to insert a picture


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Adding Drop-Down Content

Controls Drop-Down List Content Control

Provides a list of choices

Users can only select from the listCombo Box Content Control

Provides a list of choices

Users can select from the list orthey can

type a new entry


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Adding a Building Block

Content Control You can create your own Building Block

content control to insert into a form

The Building Block content control cancontain both text and objects, such aspictures and SmartArt graphics

Turn Design Mode offbefore you insert aBuilding Block content control


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Inserting Legacy Forms Controls Enhance a form by including Legacy

Forms controls:

Text Form Field Check Box Form Field

Work in the Text Form Field Options dialogbox to customize a legacy form control


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Formatting and Protecting a

Form Turn Design Mode off before you protect

a form

Click the Protect Document button in theProtect group

Select the protection required:

Filling in forms


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Customizing WordCreate a macro

Record macro steps

Edit a macroCustomize the Quick Access toolbar

Modify Options

Use the Document Inspector


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Plan a MacroAutomate repeated tasks by using

macros

A macro is a series of Word commandsand instructions that you group together asa single command to accomplish a taskautomatically


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Planning a Macro Macro tasks:

Determine the tasks you want the macro tocomplete

Macro steps: Include the correct steps to perform the task

Macro information: Determine the information related to the macro

Record macro procedure: Use the Record Macro dialog box to record the

macro


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Creating a MacroCreate a macro by using the macro

recorder or by entering codes into theVisual Basic Editor

For most routine macros, use the macrorecorder

Records each step you perform as asequence of Visual Basic codes

For complex macros, use the Visual BasicEditor


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Recording Macro StepsOnce you have created a macro, you

need to record the macro steps

The macro recorder actually recordseach step you perform as a sequence ofVisual Basic codes

Can use the mouse to click commands andoptions

Must use the keyboard to select text


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Running a MacroWhen you run a macro, the steps you

recorded are performed

Run a macro in three different ways:

Select the macro by name in the Macrodialog box, then click Run

Click a button on the Quick Access toolbarif you have assigned the macro to theQuick Access toolbar

Press a keystroke combination if you haveassigned shortcut keys to the macro

C t i i th Q i k A


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Customizing the Quick Access

ToolbarCreate a custom toolbar that contains

only the buttons you want to performspecific tasks

Can include buttons to perform macros

13


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Using the Document Inspector Use the Document Inspector to check

that a document does not contain any

Hidden text Personal information

Comments that you do not want otherusers to see

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MicrosoftPowerPoint


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Microsoft PowerPoint Software to make presentations

Templates and different designs

Same menues as Microsoft Word


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How to make a nice


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presentation Text

Font should be easy to read

Text color with high contrast to the background

Big font size

Less text is better Use the same formatting throughout the presentation

Pictures and figures

Choose understandable figures

Pictures with high quality

Pictures and figures should be relevant


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Presentation Be careful with use of animations

Know what you are presenting Dont read from the slide

Speak to the people

Speak loudly

Practice before presentation!


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MicrosoftExcel


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Microsoft ExcelMathematical software

Spreadsheets to make stastitical

calculations


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Microsoft Excel Formula for calculations of different

results in a set of data

In data

Out data

Graphical view of statistics

Overview: A hands-on introduction


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Excel 2007 has a new look! Its gotthe familiar worksheets youreaccustomed to, but with somechanges.

Notably, the old look of menus andbuttons at the top of the windowhas been replaced with theRibbon.

More commands, butonly when you need them


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The commands onthe Ribbon are theones you use themost.

Instead of showing every command all the time,Excel 2007 shows some commands only when youmay need them, in response to an action you take.

So dont worry if you dont see all the commandsyou need at all times. Take the first steps, and thecommands you need will be at hand.

More options,if you need them

S ti


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if you need themSometimes anarrow, called the

Dialog BoxLauncher, appearsin the lower-rightcorner of a group.

This means moreoptions areavailable for thegroup.

1

2

On the Home tab, click the arrow in the Fontgroup.

Click the Dialog Box Launcher , and youll see a

dialog box or task pane. The picture shows anexample:

The Format Cells dialog box opens, with superscriptand other options related to fonts.

What about favoritekeyboard shortcuts?


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If you rely on thekeyboard more thanthe mouse, youllwant to know thatthe Ribbon design

comes with newshortcuts.

There are shortcuts for every single button on theRibbon.

Shortcuts often require fewer keys.

This change brings two big advantages over

previous versions of Excel:

What about favoritekeyboard shortcuts?


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eyboa d s o cu s?

The new shortcutsalso have a newname: Key Tips.

For example, heres how to use Key Tips to centertext:

You press ALT tomake Key Tipsappear.

Press ALT to make the Key Tips appear.

Press H to select the Home tab.

Press A, then C to center the selected text.

1

2

3

A new view


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Not only the Ribbonis new in Excel 2007.

Page Layout view is

new, too.

If youve worked in Print Layout view in MicrosoftOffice Word, youll be glad to see Excel with similaradvantages.

Working with differentscreen resolutions


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Everything

described so farapplies if yourscreen is set to highresolution and theExcel window ismaximized.


When the Excel window isnt maximized.

Somegroups will display only the group name.

When and how do things look different?

With Tablet PCs. On those with smaller screens, theRibbon adjusts to show smaller versions of tabsand groups.


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For your project Mean (average)

Percentile / quartile

Maximum / minimum

Standard deviation


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Microsoft Outlook 2007

Whats New?

Overview: A new version of Outlook


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Look out! Theres a new version of

Outlook.

It has a whole new look along withnew features. But dont worry, thatdoesnt mean youll need to spenda lot of time learning a newprogram.

Instead, the new design and new

features will help you moreefficiently and easily accomplishthe tasks you do in Outlook everyday.

Whats changed and why


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The first time you

create a message inOutlook 2007 (oropen one youreceive), youll seethe Ribbon.

Its the band acrossthe top of thewindow.

One of the most dramatic changes in Outlook,the Ribbon gives Outlook its new look.

But as you get up to speed, youll see that thechange is more than visualits there to help youget things done more easily and with fewer steps.

Introducing the Ribbon


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Heres a new e-mail

message. TheRibbon is at the topof the window.

The Ribbon is visible

each time youcreate or editsomething inOutlook.

Why the new system? Microsoft carefullyresearched how people use commands in Outlook.

As a result of that research, some Outlookcommands are now more prominent, andcommon commands are displayed and grouped inways that make them easy to find and use.

A closer look at the Ribbon


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To better help youlearn how to use theRibbon, heres aguide to its basicarrangement.

1

2

3

Tabs: The Ribbon is made up of different tabs, each

related to specific kinds of work you do in Outlook.Groups: Each tab has several groups that showrelated items together.

Commands: A command is a button, a box to enterinformation, or a menu.

The Ribbon shows what you need


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Once again, youll

encounter theRibbon when youtake certain actionssuch as creatingmessages, calendar

entries, or contacts.

The Ribbon shows tabs and commands appropriatefor what youre doing.

That is, the tabs on the Ribbon will differ dependingon the area of Outlook youre working in.

The Ribbon shows what you need


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The picture shows

some of thesedifferences.

1

2

3

A new message shows the Message and Optionstabs.

A new appointment shows the Appointment tab.

A new contact shows the Contact tab.

Theres more than meets the eye


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A small arrow at the

bottom of a groupmeans theres moreavailable than whatyou see.

This button iscalled the DialogBox Launcher.

The picture shows that to see a full list of fontoptions, youd click the arrow next to the Basic Textgroup on the Message tab of a new e-mailmessage.

The Mini toolbar

The Mini toolbar


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The Mini toolbarallows you to quicklyaccess formattingcommands rightwhere you needthem: in the body ofan

e-mail message.

1

2

Select your text by dragging with your mouse, andthen point at the selection.

The Mini toolbar appears in a faded fashion. If youpoint to it, it becomes solid. You can click aformatting option.

The picture shows how it works:

The Quick Access Toolbar


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The Quick Access

Toolbar is a smalltoolbar above theRibbon.

Its there to make

the commands youneed and use mostoften readilyavailable.

Whats best about the Quick Access Toolbar?

Whats on it is up to you.

That is, you can add your favorite commands to itwith a simple right-click.

A new look for the calendar


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The new design of

the calendar inOutlook 2007 makesit easier to seewhats what.

Moving around iseasier, too.

3 Also new is the Tasks area. It shows your current andupcoming tasks and tracks your accomplishments,too.

The picture shows some examples:

A new look for contacts


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In Outlook 2007,

Electronic BusinessCards makecontacts easy toview and easy toshare.

Youll first notice the new look for contacts whenyou clickContacts to switch to that area ofOutlook. You can send Electronic Business Cardsthrough e-mail. You might want to include yourown Electronic Business Card as part of your e-mailsignature.

A new look for contacts


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Notice that in this

picture, theNavigation Pane isminimized to showmore of theContacts pane.

You can minimize the Navigation Pane from any

area of Outlook by clicking the Minimize theNavigation Pane button.

Questions?


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Any questions?


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Write to:

Sukh [email protected]

@sukhsandhu
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