Anacond Contracting Inc.€¦ · Web viewTender Particulars. Section 5 – Information for Bidders. Tender Call No. Doc1896567634 Contract No. N/A. Section 2 – Tender Submission

Tender ParticularsSection 5 – Information for Bidders

Tender Call No. Doc1896567634 Contract No. N/A

1. Fair Wage Schedule Information

The Fair Wage Schedule that is applicable to this Tender Call is the:

“INDUSTRIAL, COMMERCIAL, INSTITUTIONAL (I.C.I.) WORK”

Please review a copy of the Fair Wage Schedule applicable to this Tender Call. The Fair Wage Schedules can be found at the following website:

http://www.toronto.ca/fairwage

In the event that other Fair Wage Schedules may overlap the work covered by this Contract or if you have any questions with respect to the Fair Wage Policy or the Fair Wage Schedules please contact the Fair Wage Office by:

Tel: (416) 392-7300 Fax:(416) 392-0801 E-Mail: [email protected]

As per the Fair Wage Policy, in the case of a jurisdictional dispute or disputes as to rate of wages to be paid under the Contract or to the amount to be paid to any worker, the decision of the Manager, Fair Wage Office, shall be final and binding upon all parties.

Failure to comply with the Fair Wage Policy, or being in violation of the Fair Wage Policy without paying restitution as set out in the Fair Wage Policy (Chapter 67 – Fair Wage – Schedule A Fair Wage Policy § 67-A8D) may result in the Bid being declared non-compliant.

2. Gender Diversity in City Procurements

As part of City Council's support to enhance gender diversity on boards of corporations, all corporations conducting business with the City of Toronto are encouraged to utilize an intersectional analysis to strive to have gender parity on their corporate boards.

3. City of Toronto - Invoice/Billing Requirements

To assist in prompt payment, it is essential that all required billing information is provided on the invoice submitted to the City of Toronto. If billing information is missing from an invoice it will result in a payment delays.

It is the vendor's responsibility to submit accurate invoices for goods /services delivered to the City of Toronto divisions. If an inaccurate invoice (ie: but not limited to, pricing, quantity or services provided) is submitted, the vendor will be requested to issue a credit note and submit a new invoice. If the invoice in question offered an early payment discount, the re-issue date of the new invoice will be used to calculate the early payment discount terms.

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mailto:[email protected]

http://www.toronto.ca/fairwage



4.1 Standard Invoices:

1) Original hardcopy vendor invoices must be addressed and sent DIRECTLY to:

City of TorontoAccounting Services DivisionCorporate Accounts Payable 55 John Street14th Floor, Metro HallToronto, ONM5V 3C6; or

2). Electronic Invoices

To support an electronic payable environment, the City of Toronto Corporate Accounts Payable unit will accept electronic vendor invoices submitted via email to [email protected] . Electronic invoices submitted must be in a PDF format with either single or multiple invoice(s) per attachment.

Note: Do not send statements or past due invoices to this email address, only current invoices will be accepted. Do not send hard copy invoices to Corporate Accounts Payable if you have submitted an electronic invoice. If you have any questions regarding this process, please contact AP Customer Service at 416-397-5235 and follow the prompts.

3) Invoice/s submitted to the City of Toronto must have complete ship to information including:

I. Name of City Division, II. The City Division’s contact name and phone number (the person ordering or

picking up the goods and/or services), III. Delivery location of goods and/or services (excluding pick-up order), IV. Purchasing document information on the invoice (blanket contract number,

contract release order number (CRO) purchase order (PO) or Divisional Purchase Order (DPO) must be clearly indicated on the invoice.

V. Complete "Remit To" address is required on all submitted vendor invoices

A purchasing document number must be provided by City Staff at time of order for goods or services.

4) City purchases with the use of a credit card/PCard, are NOT to be sent to Corporate Accounts Payable. These invoices are considered paid.

5) Vendors are encouraged to provide packing slips and/or goods receipt confirmations directly to the ordering Division for goods/services delivered.

6) Vendors are to provide backup documentation directly to the ordering Division, not Corporate Accounts Payable.

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4.2 Construction Contracts & Consultant Assignments related to Capital Projects – With a Holdback only

Invoices related to an approved capital project with a holdback and managed by a Contract Administrator (CA) must be forwarded to the CA for review and approval. Billing requirement direction will be provided by the contract custodian or city divisional designate prior to the start of the contract.

1) All invoices must be addressed and sent DIRECTLY to:

Contract AdministratorCity of TorontoAddressContact Info: Phone #, E-mail address

Note: Contact Information of respective CA will be provided in writing, prior to the start of the contract.

2) Invoice/s submitted to the City of Toronto Contract Administrator must have complete information including:

I. Contract/Project NumberII. Name of City Division and Contract AdministratorIII. Vendor NumberIV. Vendor Name and addressV. The City Division’s contact name and phone number (the person ordering or

picking up the goods and/or services), VI. Description of work/ Project Name

VII. Location of workVIII. Bill through Dates(Work Done): from and to

IX. Invoice Date X. Sub-total Amount: Excluding all taxesXI. Total Invoice Amount; Including all taxes

XII. Purchasing document information on the invoice (blanket contract number, contract release order number (CRO) purchase order (PO) or Divisional Purchase Order (DPO), must be clearly indicated on the invoice. (*This purchasing number should be provided by City staff at the time of order*)

4.3 Billing Requirements

1) Original vendor invoices must be addressed and sent DIRECTLY to:

City of TorontoAccounting Services DivisionCorporate Accounts Payable 55 John Street14th Floor, Metro HallToronto, ONM5V 3C6

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2) Invoice/s submitted to the City of Toronto must have complete ship to information including:

XIII. Name of City Division, XIV. The City Division’s contact name and phone number (the person ordering or

picking up the goods and/or services), XV. Delivery location of goods and/or services (excluding pick-up order),

XVI. Purchasing document information on the invoice (blanket contract number, contract release order number (CRO) purchase order (PO) or Divisional Purchase Order (DPO), or Schedule "A" must be clearly indicated on the invoice. (*This purchasing number should be provided by City staff at the time of order*)

Invoices that do not contain the required billing information may be returned without payment to the vendor for correction.

3) City purchases with the use of a credit card/PCard, are NOT to be sent to Corporate Accounts Payable. These invoices are considered paid.

4) Vendors are encouraged to provide packing slips and/or goods receipt confirmations directly to the ordering Division for goods/services delivered.

5) Vendors are to provide backup documentation directly to the ordering Division, not Corporate Accounts Payable.

4.4 Contract Release Order for Contract Purchases

A request for delivery in the form of a Contract Release Order (CRO) will be issued for each purchase against a contract.

All invoices submitted for payment of contract goods/services must contain:

I. Blanket Contract Number II. Contract Release Order Number (CRO)

Under no circumstances are Contract Release Orders to be filled for commodities or services that are not included on a Contract.

The total value estimated on a Contract including all charges, excluding any applicable taxes, is not to be exceeded without authorization.

A Contract shall not be valid once the specified period has elapsed unless an extension has been requested by the City.

The City, in its sole discretion, has the right to terminate a contract prior to the expiration of the term without cause or penalty, provided the Total Value Estimated as specified on the Contract Order has been reached.

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4.5 Payment Terms

Unless otherwise specified on the invoice, the City will assign payment terms of Net 30 days. Payment terms "Due Upon Receipt" are considered Net 30 days.

4.6 Discount Terms

The City will consider offers of early payment discount terms. If correct billing information has been indicated on the invoice, it is the City’s policy to pay within vendor’s discount terms from the receipt date of the invoice in the Corporate Accounts Payable unit – Metro Hall, 55 John Street, 14th Floor.

Early Payment terms should be clearly indicated on the invoice.

Note: Discount terms for early payment cannot be earlier than 15 days from the receipt date of the invoice by the City of Toronto, Corporate Accounts Payable unit.

4.7 Direct Deposit

City of Toronto offers secure electronic deposit payments directly to your bank account through our “Direct Deposit” program. For more information and/or to enrol for this payment option, please email us at [email protected] or contact AP Customer Service at 416-397-5235 and follow the prompts. Effective January 1, 2014, all new contracts for existing or new vendors must be enrolled in the Direct Deposit program.

4. Instructions for Section 2 - Tender Submission Package

5.1 Mandatory Bid Submission Requirements

The following must be completed in its entirety and submitted with your Bid at the time of closing. Failure to submit SHALL result in the Bid being rejected as non-compliant.

A. Tender Submission Form

If providing a Bid on behalf of a corporation, the Submission Form (Part 6) must be completed in full by an authorized signing officer who has the authority to bind the corporation. If the Bidder is not a corporation, the Submission Form must be completed by an authorized signing officer, having the authority to legally bind the Bidder to the extent permissible by the Requirements of Law.

B. Bid Bond and other Security

Every Bidder shall submit with their Bid a Bid Bond in the amount of 10% of the Quoted Bid amount and will agree to provide a Performance Bond and a Labour and Material Payment Bond for the due and proper performance of the Work, each in the amount of 50% of the Contract amount including an extended 24 month warranty period. The Bonds will be issued by a licensed surety company authorized to transact business in

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the Province of Ontario and shall be maintained in good standing until the fulfilment of the Contract.

Bidders must attach a scan of their Bid Bond as indicated in the Mandatory Submission Requirements subsection within Part 6 – Submission Items with their bid submission or the Bid will be declared Non-Compliant.

Failure of a Bidder to submit a fully completed Bid Bond in the form enclosed in Section 2 - Tender Submission Package, shall result in the Bid being rejected as non-compliant.

Should the Bidder fail or refuse to execute the Form of Contract within ten (10) working days after being requested by the City, it will be considered that the Bidder has abandoned all rights and interests in the award and the City will call on the Bid Bond.

C. Pricing Form

All instructions to fill out the Pricing Form can be found in the instructions to Pricing Form in Section 2.

D. Experience and Qualifications Form.

The Bidder and/or its sub-contractors performing electrical and mechanical work must have the following experience and qualifications in order to be considered for award:

The Bidder and/or its subcontractors must have undertaken a minimum of three (3) similar phased construction projects valued over $6,000,000 within Shelters, Senior Residences, School Dormitories, Long Term Care Facilities.

In order to prove they have the required experience, the Bidder must complete and submit the Experience and Qualifications Form as contained in Part 6 – Submission Items as part of their Tender submission and provide the following information:

Project description, i.e. location, scope of work, project value and contract number;

Approval authority contact along with telephone or e-mail information; Owner contact information; Consultant contact information (if applicable) and; List of Sub-Contractors for each project.

In providing this information, the Bidder gives the City and/or the Consultant consent to contact these individuals to confirm the information. Failure to provide the required information listed on the Experience and Qualifications Form shall render the Bid non-compliant. If required, the City will make its own arrangements in contacting the references. If, at the City’s sole discretion, the references do not confirm the Bidder’s ability to undertake the Work associated with the requirements stated in this Tender Call, the Bid will be declared non-compliant and will not be considered for award.

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The City reserves the right to verify whether Bidders are relying upon past experience of an Affiliated Person including the nature of the corporate relationship and its relevance to this project. If, at the City's sole discretion, it is determined that a Bidder is relying on an Affiliated Person's past experience and a transfer of the Affiliated Person's experience cannot be demonstrated as relevant to this project then the Bid will be declared non-compliant and not be considered for award.

The City reserves the right to verify past performance of the Bidder or its Affiliated Persons with its performance records on relevant City projects (including the City's Agencies, Boards, Commissions and Corporations).

5.2 Mandatory Submission Requirements Prior to Award

The Bidder must submit the following documents within five (5) working days upon being contacted by the City. Failure to submit the documents within this time limit will result in disqualification of the Bid.

A. Statutory Declaration for the Occupational Health and Safety Act

It is the Bidder’s responsibility as "Constructor" under the provisions of the Occupational Health and Safety Act of Ontario, R.S.O. 1990, c. O.1, as may be amended (hereinafter “OHSA”), to co-ordinate the activities of all employees and workers under the Bidder’s control operating within the Contract limits to ensure that the requirements of the OHSA are satisfied.

To that end, the Bidder must complete the Statutory Declaration found in Section 2 indicating whether they comply with the OHSA. This Statutory Declaration must be signed and declared before a Commissioner of Oaths. The Statutory Declaration states that:

i) the Bidder and all Sub-Contractors have in place safety programs according to the requirements of the OHSA;

ii) all employees of the Bidder and Sub-Contractors have received training in occupational safety in accordance with the requirements of the OHSA; and

iii) a representative of the Bidder, whom it shall designate and name in the required Statutory Declaration, with responsibility for supervising the Contract's implementation is qualified as a "Competent Person" as defined in the OHSA.

In the case where the Bidder has indicated "HAVE NOT" in either or both of sub-clauses 3(A) or 3(B) of the Statutory Declaration submitted with its Bid and has been awarded the Contract, the Bidder will be required to submit a Supplementary Statutory Declaration after award of the Contract in the form provided in Part 4 – Contract Execution Package entitled “Supplementary Statutory Declaration” to the effect that the requisite training and programmes are in place. The Bidder will bear full responsibility for all consequences, financial or otherwise, of any failure or delay by the Bidder in submitting the Supplementary Statutory Declaration.

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B. Certificate of Recognition (COR™) Requirement

"Certificate of Recognition (COR™)" means the nationally recognized occupational health and safety certification granted to qualifying firms by the Infrastructure Health and Safety Association (IHSA) of Ontario or its successor.

"Equivalent OHS Certification" means an occupational health and safety certification issued to qualifying firms by an independent third-party organization and accepted by the City (in the City's sole discretion) as equivalent to the Certificate of Recognition (COR ™), such as ISO 45001

Bidders must possess and maintain a valid Certificate of Recognition (COR™) or an Equivalent OHS Certification, such as ISO 45001 for the duration of the Contract,

Subcontractors will not be expected to hold COR certification, but they will be expected to adhere to the certified General Contractor’s Health and Safety Program.

Upon request the Bidder will be required to provide a copy of a valid Certificate of Recognition (COR™) or Equivalent (such as ISO 45001) OHS Certification in the legal name of the entity submitting the tender.

Bidders must possess and maintain a valid Certificate of Recognition (COR™) or an Equivalent (such as ISO 45001) OHS Certification for the duration of the Contract.

In the event that a copy of the valid Certificate cannot be produced within three (3) working days of the City contacting the bidder, the bidder must provide a valid certificate number. The City may refuse to award a contract to any bidder, including the lowest bidder, where the requested information has not been received within three (3) working days of the City contacting the bidder.

C. List of Subcontractors Form

Upon request, the Bidder will be required to provide a list of Subcontractors and associated work types to the City for its review and approval prior to award.

Bidders must not include companies under suspension by the City on their list of Subcontractors.

If a Bidder proposes to subcontract with a competing Bidder on this Tender Call, the Bidder must declare that proposed subcontracting arrangement in accordance with the Supplier Code of Conduct provisions of the City Policies Submission Form Schedule at or prior to the Closing Date.

Where union affiliation is required pursuant to the City’s “Labour Trades Contractual Obligations in the Construction Industry” (more particularly described in the document attached to the Applicable City Policies section) for the Work or any part thereof, the Contractor (and any Subcontractor performing any part of such Work) must be affiliated with the applicable collective bargaining agency and the Bidder shall submit proof of

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such affiliation of the Contractor prior to an award of contract.

The Contractor will not be permitted to change any named Subcontractor without the written approval of the Contract Administrator. Any request for changing a named Subcontractor must be submitted in writing.

The Contractor acknowledges that upon receipt of such a request by the City, the review and approval process could take a time to complete. Any delay in the commencement of the Work or in the performance of the Work or in the Contractor’s performance of its obligations under the Contract related to or arising from the City’s consideration of the Contractor’s request for a Subcontractor change shall be solely borne by the Contractor.

D. Corporate Profile Report

Upon request, the Contractor will be required to provide a copy of the Contractor's and/or any of the Contractor's Affiliated Person's Corporate Profile Report(s) (Ontario), or equivalent official record issued by the appropriate government authority.

The City also reserves the right to require the Contractor to provide a copy of the Corporate Profile Report or equivalent official record for all of the Contractor's affiliated or related legal entities.

The Corporate Profile Report(s) must have been issued not more than ten (10) working days prior to the date that the City requests the report. The City reserves the right to confirm the accuracy of the information contained in the Corporate Profile Report, and to require additional information from the contractor as necessary.

In the event that a request for a Corporate Profile Report or equivalent official record cannot be processed by the appropriate government office within five (5) working days of the City contacting the contractor, the contractor must provide proof that the request has been made and provide an indication as to when the information is expected to be received. The City may refuse to award a contract to any contractor, including the lowest bidder, where the requested information has not been received within five (5) working days of the City contacting the contractor.

E. Itemized PricesWhere included, the Itemized Prices Form must be completed and submitted when requested.

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Section 2 – Tender Submission Package Bid Bond


BOND NO:

KNOW ALL MEN BY THESE PRESENTS that we

herein called the "Principal"

- and -

herein called the "Surety"

are jointly and severally held and firmly bound unto the City of Toronto, hereinafter called the "City", each, in the penal sum of

10% of the Quoted Bid

of lawful money of Canada, to be paid to the City or to its successors or assigns for which payment well and truly to be made, we jointly and severally bind ourselves, our and each of our several and respective executors, administrators, successors and assigns and every of them forever firmly by these presents.

SEALED with our several and respective seals.

DATED this day of 20

WHEREAS the said Principal is herewith submitting to the City its Tender for

TENDER CALL NO. DOC1896567634CONTRACT NO. N/A

and the said Tender provides that it is to continue open to acceptance and to be irrevocable until the formal contract is executed by the successful Bidder.

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Section 2 – Tender Submission Package Bid Bond


NOW the condition of this obligation is such that if, on acceptance of the Tender of the aforesaid Principal in accordance with the terms and conditions of said Tender within 90 days from the closing date of the Tender, the said Principal shall, within the time required, enter into a formal contract and give good and sufficient bonds required by the said Tender to secure

(i) the performance of the terms and conditions of the contract, and

(ii) payment for certain labour and materials,

both in the forms required by the City then this obligation shall be void; otherwise the Principal and Surety will pay unto the City the difference in money between the total amount of the Tender of the said Principal and the sums of the amount for which the City legally contracts with another party to perform the work and for which the City of Toronto may expend or for which it may become liable by reason of such default or failure, including the cost of any advertisement for new Tenders if the latter sums of the amount be in excess of the former; but in no event shall the Surety's liability exceed the penal sum hereof.

AND IT IS HEREBY DECLARED AND AGREED that the Surety shall be liable as Principal and that nothing of any kind or matter whatsoever that will not discharge the Principal shall operate as a discharge or release of liability of the Surety, any law or usage relating to the liability of Sureties to the contrary notwithstanding.

SEALED AND DELIVERED )

in the presence of )

)

) Principal

)

)

)

) Surety

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Section 3 – Tender Submission Package Statutory Declaration Form with Asbestos Abatement


DOMINION OF CANADA } IN THE MATTER of a proposed Contract for}

PROVINCE OF ONTARIO } }

JUDICIAL DISTRICT } }

OF YORK; } }

TO WIT: }

as hereinbefore described on the first page of the TENDER CALL PACKAGE.

I/we

of the city / town / village of

in the province of do solemnly declare as follows:

IF AN INDIVIDUAL STRIKE OUT "OF"

1. I am (If an incorporated Company, state "President", “Secretary”, or as the case may be) of

(State Firm Name)

the Bidder herein.

IF AN INDIVIDUAL CARRYING ON A BUSINESS UNDER A FIRM NAME, USE THE FOLLOWING PARAGRAPH

I am the Bidder herein and I carry on business at

under the name of and(State Firm Name)

there is no other person associated with me in partnership.

IF A PARTNERSHIP, USE THE FOLLOWING PARAGRAPH

We are the Bidders herein and we carry on business at

in partnership,

under the name of and(State Firm Name)

we are the only members of such partnership.

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Near AsbestosAsbestos Abatement



2. I/We have a health and safety policy and a programme to implement such policy as required by clause 25 (2) (J) of the Occupational Health and Safety Act. R.S.O., 1990, c. O.1, as may be amended (hereinafter “OHSA”), and the said policy does not conflict with the Health and Safety Policy of the City of Toronto.

3. With respect to the goods and services contemplated in the above Contract, the Bidder and its proposed Subcontractors

a) HAVE/HAVE NOT YET ** conducted training, for all personnel to be involved in providing such goods and services (including but not limited to employees and workers as well as the employees and workers of all sub-contractors), as required by the OHSA and all regulations thereunder, including those with respect to the workplace hazardous materials information system, industrial establishments, construction projects, confined spaces and designated substances.

b) HAVE/HAVE NOT YET ** put into effect all programmes relating to designated substances as required by the regulations under the OHSA.

c) HAVE/HAVE NOT YET ** put into effect all programs and plans related to confined spaces as required by the regulations under the OHSA.

d) In the case where "HAVE NOT YET" has been indicated in either or all of (a), (b) or (c) the Bidder undertakes to provide to the Executive Director or General Manager of the respective Division a "Supplementary Statutory Declaration” on the form provided following award of Contract that the requisite training and/or programmes have been completed in order that a written order to commence Work may be issued by the Executive Director or General Manager, and undertakes that no claim for delay or extension of Contract will be made for failure by the Bidder to comply with this requirement.

** EITHER "HAVE" OR "HAVE NOT YET" TO BE STRUCK OUT AND INITIALLED

*** BIDDER TO WRITE IN THE NAME OF THE DESIGNATED “ COMPETENT PERSON ”

4.(a) The Bidder Designates ***____________________________, a representative of the Bidder who shall be assigned to a supervisory role over the Work of the Contract and who has received training in the provisions of the OHSA which qualifies him/her to act as a "Competent Person" as defined in the OHSA, in order to have him/her act in an informed and responsible manner in complying with the OHSA and the Contractor's role as employer under the terms of this Contract and the OHSA.

4.(b) Without limiting the generality of the foregoin, the Bidder’s supervisors HAVE/HAVE NOT YET ** received, in addition to the training set out in 3(a), a program of Asbestos Management Training which meets the requirements of Ontario Regulation 278/05 (Designated Substances – Asbestos on Construction Projects and in Buildings and Repair Operations) and which includes the matters set out in Appendix “B”.

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4.(c) Without limiting the generality of the foregoing, the Bidder HAS/HAS NOT YET ** provided to its supervisors and all personnel (including but not limited to employees and workers as well as the employees and workers of all sub-contractors) training with respect to Asbestos Abatement which meets the requirements of Ontario Regulation 278/05 (Designated Substance – Asbestos on Construction Projects and in Buildings and Repair Operations) and which includes the matters set out in Appendix “A”. Effective November 1, 2007, and in accordance with section 20 of Ontario Regulation 278/05, for type 3 operations, supervisors and personnel (including but not limited to employees and workers as well as the employees and workers of all sub-contractors) HAVE/HAVE NOT YET completed the Asbestos Abatement Worker Training program approved by the Ministry of Training Colleges and Universities.

5. I/We have carefully read through the foregoing Tender Call Package, and to the best of my/our information, knowledge and belief the several matters stated in the said Bid are in all respects correct and true.

6. I am/We are each of the full age of twenty-one years or over.

And I/we make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath and by virtue of "the Canada Evidence Act".

SEVERALLY DECLARED before me at the }}

of in }the Province of Ontario }

} this day } Signing Officer of Company

}of 20 }

A Commissioner, etc.

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APPENDIX “A”

“ASBESTOS ABATEMENT TRAINING”

history of asbestos and asbestos-containing materials;

the hazards of asbestos;

health effects associated with asbestos exposure;

methods of controlling asbestos hazards;

review of Ontario’s Occupational Health and Safety Act and Regulation (278/05) pertaining to asbestos;

reasons for abatement;

Type 1, Type 2 and Type 3 abatement methods and procedures;

notification of project procedures;

use and maintenance of personal protective equipment;

air monitoring and analysis procedures;

asbestos disposal requirements;

overview of asbestos products in switch gears, roof felts and underground tanks;

owner’s and employer’s responsibilities;

employee’s responsibilities;

consultant roles and responsibilities;

contractor roles and responsibilities;

access procedures for areas containing asbestos

procedure regarding unplanned asbestos identification;

use of air monitoring/testing equipment;

use of respirators;

use of disposable clothing;

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construction of enclosure with decontamination facility (exhaust unit, worker access, airlocks, etc.) including a transfer room and clean room;

use of air movement and filtration system;

use of vacuum system (HEPA);

use of hand tools, cleaning tools;

use of poly sheeting, bags, labels and tape;

use of warning signs;

use of surfactants and encapsulents; and

use of airless electric sprayer.

Training on the aforementioned topics shall have been delivered no more than 6 months prior to the commencement of the Work, and proof of training shall be provided to the City immediately prior to the commencement of the Work and the Bidder shall retain a copy to be made available for inspection upon request.

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Pursuant to Section 1 Item 9.2C, upon request, the Bidder shall provide the subcontractor’s name for each work type indicated in the table below or indicate “OWN FORCES” in the “Subcontractor Name” column if a subcontractor will not be used for the work type indicated. The names of all subcontractors to be used for each work type indicated must be provided.

The Contractor will not be permitted to change any named Subcontractor without the written approval of the Contract Administrator. Any request for changing a named Subcontractor must be submitted in writing.

The Contractor acknowledges that upon receipt of such a request by the City, the review and approval process could take a time to complete. Any delay in the commencement of the Work or in the performance of the Work or in the Contractor’s performance of its obligations under the Contract related to or arising from the City’s consideration of the Contractor’s request for a Subcontractor change shall be solely borne by the Contractor.

Where union affiliation is required pursuant to the City’s “Labour Trades Contractual Obligations in the Construction Industry” (more particularly described in the document attached to the Applicable City Policies section) for the Work or any part thereof, the Contractor (and any Subcontractor performing any part of such Work) must be affiliated with the applicable collective bargaining agency and the Bidder shall submit proof of such affiliation of the Contractor prior to an award of contract.

List of Subcontractors

Name of Bidder:

Date:

The Bidder may attach separate sheet(s) to this Form if additional space is needed.

Work Types Subcontractor Name

Section 3 – Scope Of WorkTender Call No. Doc1896567634 Contract No. N/A

SCOPE OF THE WORK

The Contractor shall furnish all labour, materials, equipment and supervision for renovation of the existing building, located at 4117 Lawrence Ave E, Scarborough, ON in accordance with the drawings and specifications including any addenda issued during the time of bidding. This work shall include, but not be limited to the short summary below:

1. Prior to starting construction, the Contractor is to obtain and post a Notice of Project from the Ontario Ministry of Labour. Contractor shall provide a copy of the Contractors Health and Safety Policy, as well as the Health and Safety Plan specifically for the project. These documents shall be provided to the Consultant and the City.

2. Provide a construction sequencing and staging plan to the Consultant and City of Toronto Project Manager indicating site access, safety barriers, fencing, hoarding, material staging area, work area, phasing of work and disposal bin location. This plan must be approved by the City of Toronto and consultant prior to any mobilization on site.

3. Protection of existing facility, and adjacent facilities, finishes, etc. during project. Any damages caused by the contractor to existing facilities will be the contractor's responsibility to rectify. Refer to technical drawings and specifications prepared by the Consultant for additional information.

4. Provide Pre-Construction photos and video survey copy to City Project Manager and Consultant prior to start of Demolition and Construction.

5. Removal and disposal of existing finishes and building materials in the building and as indicated in attached Construction Documents.

6. Patching and making good of existing finished elements to match existing affected by the new work and as indicated in the attached Construction Documents and any areas damaged by trades during the work.

7. Scope of work may include, but not limited to the following:

a. Demolition of interior walls/floors/ceilings.b. Demolition, shoring and bracing for ground floor slab openingsc. New roof including mechanical wall/roof penetrations and mechanical

penthouse.d. Construction of a new fire stair.e. Construction of new structural steel framing, steel stud framing, interior wall

finishes, new ceiling and floor finishes, new millwork, new doors & frames, and hardware.

f. New sprinkler system connecting to existing sprinkler main.g. Plumbing, plumbing fixtures, HVAC systems and ductwork, electrical,

communication & security panels, and electrical fixtures.h. Construction of a new passenger elevator including structural shaft, pit and

machine room. i. Construction of a new landscaped area within the footprint of the existing

parking lot and modification of existing landscaping at the front of the building.

j. Replacement of all existing exterior doors and windows.k. Construction and installation of new finishes and millwork throughout.

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l. Infill of existing brick exterior walls with new and repair of existing brick exterior walls.

m. Final cleaning throughout per phase and provision of close-out documents.

8. Disposal of any construction materials/debris, in a legal manner, for this project on a daily basis and in accordance with best practices referenced in the attached Construction Documents.

9. Final and finish cleaning acceptable for handover to client prior to completion of each phase of construction and as indicated in the attached Construction Documents, including but not limited to the following areas:

a. Cleaning and repairs to the entire post-construction site per phase. Site is to be dust and stain free.

b. Clean up of debris. c. The Contractor is responsible of clean up and removal from the premises all

waste materials, rubbish, wrappings and salvages as generated by the construction.

10. Coordinate and administer all necessary inspections for Authorities having Jurisdiction including but not limited to ESA inspections, TSSA, MOE, Building Department Inspections and signoff, Fire alarm Verification, and HVAC and plumbing inspections and applications for all occupancy permits. The complete approvals of these agencies is the responsibility of Contractor, the City will provide the Building Permit.

a. Include for cleaning and re-commissioning of existing equipment.b. Include for cleaning and restoration of existing mechanical equipment and

services as noted in the construction documents

11. Cooperate with Client and other agents working for or with the City of Toronto for general work and regular building functions for the duration of the construction period.

WORKING HOURS

1. The existing facility is an unoccupied office building. Contractor will have access to the site as needed in order to complete the work in an expedient and safe manner.

2. The Substantial Performance date indicated within the tender must be achieved, Contractor shall include in their bid price provision for all after hours work necessary to achieve Substantial Performance.

3. The City reserves the right to stop any disruptive work and request to have this work completed at a different time at no cost to the project. It will be the Contractor's responsibility to co-ordinate this work at a time suitable to the Client.

4. Sunday work is permitted with prior notification to the owner. A minimum of 3 days’ notice is required unless as directed by the City.

5. The General Contractor must schedule and perform the work in accordance with the City of Toronto Municipal Noise By-Law and include for all costs associated with this in their base bid price.

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SPECIAL NOTES

1. Maintain adequate safety communication signage at all times in accordance with the Ontario Health and Safety Act.

2. Full time site supervision is required while trades are on site throughout the work of this contract. This shall include for up to an additional 3 months of on-site supervision (foreperson) beyond the Contractor making application for Substantial Performance including all required equipment and materials to coordinate and carry out the remainder of duties and work.

3. The Contractor shall keep a complete set of construction documents on site at all times including but not limited to the following: a) RFI's b) CO's c) Quotations d) Site Instructions e) CCN's f) Change Directives g) Drawings and Specifications, h) Approved Shop Drawings i) Meeting Minutes, j) Construction Schedule.

4. The Contractor shall be responsible for providing and maintaining washroom facilities on site.

5. Prior to the initial draft invoice being submitted the Contractor will provide a breakdown schedule of values providing sufficient detail for review and acceptance by the Consultant and the City. For each invoice submitted, the Contractor is to list the Invoice number, payment number, all previous charges to date, percentage completion of each item of work, the remaining charges for each item of work and which, if any, items have been charged to the contingency or cash allowance. The City Project Manager and Consultant shall receive draft invoices in advance of the time they are to be sent to the City Account Payable department for processing. The Consultants validation for payment of the approved Contractors invoice shall also reflect similar level of detail.

6. All inspection and testing noted in the specifications and on the drawings is covered in Cash Allowances. Payments from the Contingency Allowance will not be permitted without prior written approval of the City's Project Manager via Change Orders. The unused portion is to be identified as a 100% credit to the contract prior to any other Change Orders.

10. All Change Orders are to be prepared and executed by the Consultant. Payments from the Cash Allowance will not be permitted without prior written approval of the City's Project Manager via Cash Allowance Authorization subject to satisfactory submission details provided by the Contractor. The unused portion is to be identified as a 100% credit to the contract. All Cash Allowance Authorizations are to be prepared and executed by the Consultant.

11. Prior to the start of any and all work, Contractor shall notify the Consultant of any discrepancies or omissions which would interfere with the satisfactory completion of the work.

12. All work, whether shown or implied, unless specifically questioned, shall be considered fully understood in all respects by the Contractor, and he will be responsible for any misinterpretations or consequences thereof for all work shown on all contract documents.

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13. The Consultant and the City reserve the right to allow other contractors to perform work in connection with the project. The Contractor shall be responsible for coordination of work and establishing schedules for all trades including the City trades such as Security. The Contractor shall afford other contractors reasonable opportunity for the introduction and storage of their materials and equipment for execution of their work.

14. No material substitutions shall be made unless previously approved in writing by the Consultant and the City.

15. Both the Consultant and the City shall have access to the demised premises at all times.

16. Any construction tools and / or equipment used on project must follow OHSA guidelines or any other code requirements having jurisdiction over tools and equipment.

17. Throughout the entire course of construction the Contractor and any other trade working on job site must follow the current OHSA guidelines in addition to all codes having jurisdiction as it relates to protective clothing: hard hats, gloves, eye protection, shoes and work procedures.

18. All sub-contractor’s shop drawings shall be submitted to the Consultant for approval throughout the Contractor prior to work being performed, unless otherwise noted. All Contractors shall submit cuts, samples and finishes for written approval prior to ordering or fabrication.

19. The City may at its own discretion require the G.C. to coordinate weekly project meetings as the assignment progresses.

20. Further to General Requirements 1.7, Temporary Heating and Ventilation, the Contractor is to maintain adequate heat levels to avoid damage to building systems and proper curing of finishes.

21. The Contractor will staff the project with a Senior Project Manager, and for the site a full time Gold Certified Site Superintendent coordinating with two Forepersons who will be responsible for the delivery on a per floor basis for the duration of the assignment. The elevator will not be available for contractor use during construction.

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COMMENCEMENT AND COMPLETION DATE

1. The start date of this Contract is immediately upon receipt of a purchase order, issued by the City of Toronto Project Manager and/or Purchasing Materials Management Division. The scope of work is to commence immediately after the award of the Contract. Award is conditional upon all approvals, bonding and insurance being in place. Continuous and progressive operation shall be carried out until work is completed. The mandatory Substantial Performance date for construction is June 30, 2020. The 100% completion date is to be completed as expeditiously as possible. The Contractor is responsible to provide all the forces necessary to carry out the work which entails providing a Site Superintendent, Forepersons (2) and Crews within the facility meeting the specified timeframe. Should any work be delayed for any reason other than what is permitted within the City of Toronto CCDC contract then the Contractor shall not be entitled to any claims and will be subject to penalty via liquidated damages clauses.

2. Completion dates of the Contract may be extended at the sole discretion of the City subject to the required approvals being obtained in accordance with the applicable City of Toronto CCDC contract clauses.

COORDINATION WITH OWNERS’ SUBCONTRACTORS

1. The contractor will cooperate with all City of Toronto personnel to facilitate the work of the contract including but not limited to maintenance and security personnel.

2. The City will not coordinate any work of the designated subcontractors. All designated subcontractors including the Security installer for the City will be the responsibility of the Contractor and be co-ordinated accordingly to perform the work of the contract.

3. The Contractor will co-operate, coordinate, with and supervise the City's own contractors and staff to facilitate any on-going work within the building.

RECORD DRAWINGS AND AS BUILTS:

1. Maintain a complete set of record drawings and specifications throughout the duration of the work of the contract on site.

2. The project close out documents (including CAD/PDF and hard copy as-builts

drawings) and the Operations and Maintenance manuals must be submitted by the Contractor and accepted by the Project Administrator before the Certificate of Substantial Performance can be certified by the Prime Consultant.

Drawings must be in AutoCAD 2009 version in .dwg format, according to AIA Layer Standard. All CAD file (.dwg) must contain all specific (to the drawing) directories or information and/or have external references pointing to any data or files.

One type of information is to be provided on each drawing; mixing the drawing types is not permitted.

One drawing per floor or location is required. Multiple location drawings are not permitted.

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The Contractor is to provide four (4) hard copies of the Operating & Maintenance Manuals and 1 CD shall be submitted. Binders are to be bound in vinyl hard cover 3 "D" ring type loose-leaf for 212x275 mm size paper. Binders are not to exceed 75 mm thick or be more than 2/3 full.

Organize contents into applicable sections of work to parallel project specifications breakdown. Mark each section by labelled tabs protected by celluloid covers fastened to hard paper dividing sheets.

The manual must include but not limited to the following:

Two Year Warranty Certification from the Contractor and its Suppliers.

a. The Two-Year Warranty Certification from the Contractor and suppliers

b. The manufactures and Installers warranties at least for thirty-year period. for Roofing

c. As-Built Drawings (electronic version + hard copy)d. Approved Shop Drawingse. Notice of Projectf. ESA and TSSA inspection reports, certificates etc.g. Health & Safety Policyh. Health & Safety Pre-start reporti. All project schedulesj. Testing & Inspection Reportsk. Consultant Inspection Reports l. Substantial Performance Certificate & Advertisement m. Contact List (Design and Construction Teams)n. Prime Consultant Final Completion Certificateo. All approved Change Orders and Change Directivesp. All of the above on CD and 3 ring Binders q. Record of equipment demonstration and training

3. Refer to technical specifications for additional requirements regarding as-built drawings and substantial performance.

SECURITY OF THE SITE WHILE WORK IS BEING PERFORMED

While work is being performed access to the facility will be granted to the Contractor. The Contractor is solely responsible for securing the work site and protecting their equipment while their trades are working, at all times.

EXISTING UTILITIES1. The Contractor is fully responsible for the protection of all utilities shown on the drawings

and/or the utility locates.

SPECIFICATIONS, DRAWINGS & REPORTSDivision 000 01 10 Table of Contents00 21 13 Instructions to Bidders00 41 13 Bid Form

- Supplementary Conditions

Division 1

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01 11 00 Summary of Work01 21 00 Allowances01 31 00 Coordination01 31 19 Project Meetings01 32 13 Schedule01 33 00 Submittal Procedures01 35 25 Safety01 40 00 Quality Requirements01 41 00 Regulatory Requirements01 50 00 Temporary Facilities & Controls01 60 00 Product Requirements01 70 00 Contract Closeout01 73 29 Cutting and Patching01 74 00 Cleaning01 78 23 Operation and Maintenance

Manuals01 78 39 Record Documents

Division 202 40 00 Demolition & Removals

Division 303 01 29 Concrete Restoration – Pre-

packaged Material03 01 30 Concrete Restoration03 01 31 Shoring03 01 32 Concrete Removal – Percussive

Methods03 01 35 Concrete Reinforcement

Preparation03 01 37 SOG Crack Repair03 10 00 Concrete Formwork03 20 00 Concrete Reinforcement03 51 13 Cementitious Topping03 63 00 Epoxy Injected Crack Repair

Division 404 01 20 Brick Masonry Restoration Repairs04 22 00 Concrete Unit Masonry

Division 505 10 00 Structural Steel05 30 00 Structural Steel Deck05 40 00 Testing of Structural Steel Deck05 41 00 Metal Stud Systems05 50 00 Miscellaneous and Metal

Fabrications05 50 01 Site Metal Fabrication – Landscape

Division 606 10 10 Rough Carpentry06 20 00 Finish Carpentry

Division 707 14 20 Cold Applied Waterproofing07 21 13 Board Insulation 07 21 19 Batt Insulation07 26 00 Vapour Retarders07 27 00 Sheet Air and Vapour Retarders07 40 25 Exterior Soffit System 07 46 13 Preformed Metal Siding07 52 16 Modified Bitumen Membrane

Roofing and Waterproofing07 61 00 Sheet Metal Roofing07 62 00 Metal Flashing and Trim07 65 16 Self-Adhering Membranes07 81 00 Sprayed On Fireproofing07 85 00 Firestopping and Smoke Seals07 92 00 Building Envelope Sealants07 92 50 Interior Sealants

Division 808 11 00 Insulated Steel Doors and Frames08 11 13 Metal Doors & Frames08 11 17 Aluminum Entrance Doors08 33 13 Coiling Counter Doors08 51 13 Aluminum Windows08 63 00 Metal Framed Skylights08 70 00 Finish Hardware08 71 13 Automatic Door Equipment08 80 00 Glazing08 81 00 Glazing

Division 909 21 16 Gypsum Board09 30 00 Tile09 51 00 Acoustical Ceilings09 65 19 Resilient Tile Flooring09 67 23 Epoxy Flooring 09 83 00 Acoustical Panels09 84 15 Hygienic Wall Cladding09 91 00 Painting

Division 1010 21 00 Compartment and Cubicles10 23 13 Washroom Accessories10 80 00 Miscellaneous Specialties

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Division 1111 32 00 Supplied and Installed Equipment- List of Selected Appliances

Division 1212 49 20 Roller Shades

Division 1414 20 00 Hydraulic Elevators- Elevator Specification, prepared by

Soberman Engineering

Division 20-29Refer to Mechanical & Electrical drawings

Division 3232 11 00 Granular Backfill32 13 13 Concrete Paving 32 15 40 Aggregate Surfacing32 17 26 Tactile Warning Surfacing 32 31 29 Wood Fences and Gates32 32 23 Segmental Retaining Wall32 33 00 Site Furnishings32 91 00 Planting Soil Placement and Finish

Grade32 92 23 Sodding32 93 43 Tree Planting32 93 13 Shrubs and Groundcover Planting

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DRAWINGS

ARCHITECTURALA0.000 Cover, OBC Matrix, General Notes, LegendA0.001 Fire PlansA0.002 Assemblies, Door & Window ScheduleA0.003 Finish Notes and AssembliesA0.010 SurveyA0.011 Site PlanA1.120 Existing Site PlanA1.110 Existing Ground Floor PlanA1.120 Existing Second Floor PlanA1.130 Existing Roof PlanA1.121 Demo Site PlanA1.111 Demo Ground Floor PlanA1.121 Demo Second Floor PlanA1.131 Demo Roof PlanA1.200 Building Demo East and North ElevationsA1.201 Building Demo West and South ElevationsA1.301 Demo Building SectionA2.110 Ground Floor PlanA2.111 Ground Floor RCPA2.120 Second Floor PlanA2.121 Second Floor RCPA2.130 Roof PlanA2.200 East and North ElevationsA2.210 West and South ElevationsA2.300 Building Sections 1 and 2A2.301 Building Sections 3 and 4A2.302 Details - Stair 1 and 2A2.500 DetailsA2.700 Interior Elevations - Corridors, Dining, LoungeA2.701 Interior Elevations – Enlarged Washrooms, Typ. Mounting HeightsA2.702 Interior Elevations - Enlarged WashroomA2.703 Interior Elevations – Second Floor Female WashroomA2.704 Interior Elevations – Second Floor Male WashroomA2.800 Enlarged Millwork – Plans, Interior Elevations and SectionsA2.801 Enlarged Millwork – Plans, Interior Elevations and Sections

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CIVIL

C1.0 Site Demo PlanC1.1 Landscape PlanC1.2 Servicing PlanC1.3 Sections and Details

STRUCTURAL

S0.1 Structural General NotesS0.2 Structural General NotesS1.1 Ground Floor/ Foundation Demolition PlanS1.2 Second Floor Demolition PlanS1.3 Roof Demolition PlanS2.1 Ground Floor/ Foundation Proposed PlanS2.2 Second Floor Proposed PlanS2.3 Proposed Roof PlanS3.1 Sections and DetailsS3.2 Sections and Details

MECHANICAL

M0.1 Legend, Drawing List & SchedulesM1.1 Ground Floor Demolition PlanM1.2 Second Floor Demolition PlanM1.3 Roof Demolition PlanM2.1 Ground Floor Plumbing Underslab PlanM2.2 Ground Floor Plumbing PlanM2.3 Second Floor Plumbing PlanM2.4 Roof Plumbing PlanM4.1 Ground Floor Ventilation PlanM4.2 Second Floor Ventilation PlanM4.3 Mechanical Roof PlanM4.4 Ground Floor Heating PlanM4.5 Second Floor Heating PlanM6.1 Ground Floor Fire Protection PlanM6.2 Second Floor Fire Protection PlanM7.1 DetailsM7.2 Schematics

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ELECTRICAL

E0.1 Legend, Drawing List, Schedules & Site PlanE1.1 First Floor Demolition PlanE1.2 Second Floor Demolition PlanE1.3 Roof Demolition PlanE2.1 First Floor Lighting PlanE2.2 Second Floor Lighting PlanE2.3 Roof Lighting PlanE2.4 First Floor Power and SystemsE2.5 Second Floor Power and SystemsE2.6 Roof Power and SystemsE2.7 Kitchen PlanE3.0 Single Line DiagramE3.1 DetailsE3.2 Site Plan

KITCHEN

QF-000 Cover SheetQF-100 Equipment Plans & MEP ScheduleQF-101 RoofQF-200 Special Conditions/ Depressions and Wall Protection PlanQF-300 ElevationsQF-400 Exhaust Hood Details

QF-401 Exhaust Hood DetailsQF-500 Standard Details and Sections

ENVELOPE

R1.1 Roof Demolition PlanR1.2 Roof Plan RestorationR2.1 East, North, South, and West ElevationsR3.1 Sections and DetailsR3.2 Sections and Details

LANDSCAPE

L000 Cover PageL100 Site Landscape PlanL200 Enlargement Plan – Outdoor Amenity MaterialsL201 Enlargement Plan – Outdoor Amenity Layout & Grading

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L300 Planting Plan, Schedule and DetailsL400 Details – HardscapeL401 Details – Canopy, Fencing, and Site Furnishings

SECURITY/ TELECOMMUNICATIONS

SEC1.1 1st Floor Security PlanSEC1.2 2nd Floor Security PlanSEC1.3 Roof Security PlanSEC1.4 Site Plan Security PlanSEC2.1 CCTV Camera - Installation Details

T1.1 1st Floor Telecommunications PlanT1.2 2nd Floor Telecommunications PlanT1.3 Roof Telecommunications PlanT2.1 Telecommunication Wiring DiagramT3.3 Telecommunication Riser

REPORTS

- Pre-Renovation Designated Substances Survey as prepared by Fisher Environmental Ltd.

- Tree Inventory and Preservation Plan Report – 4117 Lawrence Ave E as prepared by Kuntz Forestry Consulting Inc.

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HOT WORK & RED TAG PERMIT TRAINING

All contractor’s forces, including sub-contractors, performing work “under this Contract” are required to have successfully completed “Managing Impairments Using FM Global’s Red Tag Permit System (if any work involves or is to be done on any fire protection system- exception- a fire detection system if it is not a part of a fire protection system- ie. It is not used to trip a gaseous suppression or sprinkler system) and/or Managing Hot Work Using FM Global’s Hot Work Permit System as applicable to the scope of work.

In order to successfully complete the training, a grade of 80% is required. The contractor and sub-contractor’s staff must be recertified every three years. Each session takes less than one hour to complete and can be accessed 24 hours a day, seven days a week from any computer connected to the Internet. No downloads required. There is no limit to the number of people that can register. To register, please fill out the enclosed application and e-mail to [email protected]. N.B. Once enrolled for one course you are automatically enrolled for all courses. The contractor can sign up directly by sending an e-mail to [email protected] with the name, company name and e-mail address of the person (s) requiring authorization. The contractor must enter “City of Toronto” and the location of the City facility into the sign up window so that FM Global can track that they are a City contractor. Please note that 24 hours is required to allow for confirmation of contractor authorization. This will be a mandatory requirement of the Contract and applicable work shall only be performed by those who have successfully completed the course. Upon request by the City, either before commencement of the work or at any time throughout the duration of the Contract, the contractor shall submit written certificates confirming that the contractor’s and sub-contractor’s staff have successfully completed the applicable training session(s).

FM Global Online Training Pre-Registration Form (complete and email to [email protected])

City Of Toronto- Acct. 1-07087

Last Name First Name Title Email Address

Requested Username (if don't have email)

Local name of location

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SECTION 4 – City-led/City-Endorsed Workforce Development Programs

Links to Examples of City-led/City-endorsed Workforce Development Programs

<To be added based on specific requirements established for each tender; information to be provided by Social Procurement Coordinator in consultation with TESS staff.>