ANALYSIS ON AUTOMATION IN HR AND SUCCESSION PLANNING Liya
BennyAbsractPurpseT!is stu"y is ai#e" at e$p%rin& t!e bene'ts (
usin& t!e s(t)are *RPGTa%entne+ , a s(t)are t #ana&e t!e
!u#an resurce acti-ities at Harrisns Ma%aya%a# Li#ite". T!e stu"y
(cus n -arius #"u%es in t!e s(t)are an" s ana%y/e t!e i#pact t t!e
r&ani/atin t!ru&! t!e i#p%e#entatin .Successin p%annin&
is a%s a part ( stu"y )!ere eac! prcess in RPGTa%entne(r successin
p%annin& is critica%%y ana%y/e" . INTRODUCTIONHu#an Resurces
0HR1 "esn2t 3ust e$ist t 4eep t!e payc!ec4s #-in&5HR can p%ay a
-a%uab%e, strate&ic r%e in any 6ce. Or&ani/atins recruit
an" retain ta%ente" in"i-i"ua%s t stay a!ea" ( t!e c#petitin, an"
t!ey nee" c#petent an" c##unicati-e HR pr(essina%s t " s. Ti#e7 an"
resurce7cnsu#in& #anua% prcesses can n %n&er supprt HR
"epart#ents5r t!e r&ani/atins t!at "epen" n t!e# (r ta%ent.
Manua% HR prcesses increase c!ances (r "ata errrs, e#p%yee
"issatis(actin an" nn7c#p%iance. Manua%%y prcessin& payr%%,
e#p%yee recr"s an" ta$ (r#s ta4es ti#e a)ay (r# t!e #re
strate&ic &a%s ( ta%ent recruit#ent an" e#p%yee
en&a&e#ent. On t!e t!er !an", an aut#ate", "i&ita% HR
syste# re"uces t!e a"#inistrati-e bur"en n HR e#p%yees an"
increases r&ani/atin7)i"e se%(7su6ciency t!ru&! instant
access t in(r#atin. Let2s e$p%re t!e )ays aut#atin !e%ps HR bui%" a
!i&!7(unctinin& in(rastructure t!at e#p%yees, 3b app%icants
an" e$ecuti-es can appreciate.8!at Is HR Aut#atin9Hu#an Resurces,
a%n& )it! #any t!er "epart#ents, "epen"s n "cu#ent7"ri-en
prcesses t &et )r4 "ne. :r e$a#p%e, e#p%y#ent cntracts #ust be
rea" an" si&ne" by ne) e#p%yees "urin& t!e nbar"in&
prcess. In a paper7base" 6ce, t!is prcess re;uires s#ene t #a4e
sure t!e cntract is accurate%y prepare", printe", si&ne" by t!e
e#p%yee, recei-e" by HR an" prper%y '%e". A%t!u&! t!e e#p%yee
cntract is an essentia% part ( nbar"in& a ne) e#p%yee,
spen"in& !urs ( -a%uab%e ti#e t c#p%ete t!is prcess n paper is
nt.T!e aut#atin ( HR in HML is bein& "ne )it! t!e s()are ca%%e"
*Success :actrs+, )!ic! is a SAP HCM pr"uct.SAP HCM is ne ( t!e
#a3r #"u%es in SAP t!at p%ays an i#prtant r%e in bui%"in& an
r&ani/e" #ana&e#ent in enterprises. SAP HCM cnsu%tants are
s#e ( t!e #st "e#an"e" pr(essina%s in t!e &%ba% #ar4et.HML2s
Success :actr s(t)are is ca%%e" as RPG Ta%entne.8!at is successin
p%annin&Successin p%annin& syste#s i"enti(y, prepare, an"
trac4 !i&! ptentia% e#p%yees (r pr#tin an" a"-ance#ent.
Successin P%annin& i"enti'es necessary c#petencies an" )r4s t
assess, "e-e%p, an" retain a ta%ent p% ( e#p%yees in r"er t ensure
a cntinuity ( %ea"ers!ip (r a%% critica% psitinsOb3ecti-e t t!e
stu"yT ana%y/e t!e r%es an" (unctins ( RPGTa%entne t t!e
r&ani/atinT 4n) !) t!e successin p%annin& ta4e p%ace
usin& t!e RPGTa%entne.T c#pare t!e usua% HR #ana&e#ent an"
aut#ate" HR #ana&e#ent.T 4n) )!et!er t!e RPGTa%entne!as i#pr-e"
t!e r&ani/atina% per(r#anceT ana%y/e )!et!er RPGTa%entne !as
i#pr-e" t!e pr"ucti-ity ( t!e e#p%yees.T ana%y/e t!e c!an&e
ccurre" t t!er&ani/atin a(ter t!e i#p%e#entatin ( t!e s(t)are.
M"u%es in RP:Ta%entneGa%sPer(r#nceLearnin&De-e%p#ent actin
p%anGr) at RPGRecruitin&C#pany in(My e#p%yee
pr'%eAna%yitcsA"#in T%sGa%sA%i&n a%% e#p%yees arun" a c##n set
( &a%s Create, a%i&n, an" #nitr &a%s acrss t!e
r&ani/atin t ensure n7strate&y e$ecutin.Ga%sPer(r#ance
#"u%eSuccess:actrs Per(r#ance < Ga%s Mana&e#ent %ets
#ana&ers ensure t a%i&n e#p%yee acti-ities )it!
r&ani/atina% strate&y an" #nitr per(r#ance = pr-i"in&
subr"inates )it! cntinuus, #eanin&(u% (ee"bac4 an" cac!in&.
S#e 4ey s%utin capabi%ities inc%u"e>Align goals.E#p%yees an"
#ana&ers can a%i&n in"i-i"ua% &a%s )it! c#pany business
b3ecti-es usin& t!e per(r#ance an" &a%s #"u%e.Deliver
relevant formal reviews.Easy, en&a&in& (ca% re-ie)s an"
@AB7"e&ree assess#ents e$pan" per(r#ance insi&!t an" i#pr-e
e#p%yee en&a&e#ent an" retentin.Calibrate
performance.Intuiti-e, -isua% e#p%yee c#parisns ensure b3ecti-e an"
(act7base" assess#ent "ecisins usin& t!e per(r#ance an"
&a%s #"u%e.Support managers.8e rea%%y )ant t #a4e it as easy as
pssib%e (r #ana&ers. By supprtin& t!e# )it! t%s %i4e t!e
8ritin& Assistant an" Cac!in& a"-isr, )e )ant t #a4e sure
t!ey use t!eir ti#e as e6cient%y as pssib%e.Learnin& an"
De-e%p#ent #"u%eSuccess:actrs Learnin& c#bines (r#a%, scia%,
an" e$ten"e" %earnin& )it! un#atc!e" cntent #ana&e#ent,
reprtin&, ana%ytics, an" #bi%e abi%ities. T!e resu%t is
%earnin& t!at trans(r#s t!e business an" pr-i"es -eri'ab%e
return n in-est#ent 0ROI1.Manage learning more efciently.Huse
%earnin& acti-ities in a sin&%e %catin t re"uce csts an"
create &reater -isibi%ity.Improve compliance reporting.Use t!e
Learnin& Mana&e#ent Syste# 0LMS1 t trac4, train, an"
aut#ate re;uire" certi'catin assi&n#ents a#n&
e#p%yees.Blend formal and social for greater !I.Acce%erate
per(r#ance an" increase %earnin& retentin by sea#%ess%y
usin& SAP Ca# as part ( %earnin& prcesses ( yur
r&ani/atins ."#tend learning easily.Train yur partners an"
cust#ers )it! an E$ten"e" Enterprise s%utin t!at inc%u"es e7c##erce
(unctins.Ma$e administration more powerful and
intuitive.8i/ar"7base" prcesses an" assi&n#ent pr'%es pr-i"e
unpara%%e%e" aut#atin (r yur a"#inistratrs.Improve content
delivery.Re"uce csts, increase e6ciency, an" assure t!at
e7%earnin& e$cee"s business resu%ts )it! ur uni;ue
iCntentser-ice.Recruitin& #"u%eSuccessFactors Recruiting is a
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module&E#p%yee pr'%e #"u%e &es beyn" basic aut#atin t
"e%i-er a suite ( app%icatins (r yur #st "e#an"in& business
pririties. T!e ne$t7&eneratin cre HR syste# 0HRIS1 is
"esi&ne" (r t!e &%ba% enterprise )r4(rce an" "e%i-ere"
secure%y -ia t!e Success:actrs c%u", ser-in& #re t!an DB #i%%in
users...EDcu#entsEPROCECTEe#p%yee pr'%e #"u%e."c$Ana%ytics
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your business e!ecution. .ustomers are encouraged to $oin a peer
community and share ideas.Gr) at RPG #"u%eGr) at RPG initiati-e !as
e$iste" in t!e past e#p!asi/in& t!e RPG p!i%sp!y ( pr-i"in&
*Di-erse Opprtunities+ t a%% ur e#p%yees. 8e !a-e n) &i-en a
(r#a%i/e" structure t t!e initiati-e an" put in a ne) prcess
a&ree" by t!e Mana&e#ent. T!e (eatures ( t!e ne) prcess
!a-e been base" n t!ru&! researc! an" benc!#ar4in& sur-ey n
!) t!er c#panies an" cn&%#erates are encura&in&
interna% ta%ent #-e#ent t!ru&! apprpriate prcesses an"
p%icies.T!e b3ecti-e ( GRO8FRPG is t pr-i"e career &r)t! an"
"i-erse pprtunities t t!e e#p%yees ( t!e RPG Grup an" t '%% 3b
-acancies in ur Grup c#panies t!ru&! ta%ent #-e#ent
interna%%y.A"#in t%s #"u%eC#pany Prcesses an" Cyc%es sectin a%%)s
a"#inistratrs t #ana&e prcess settin& %i4e prcess te#p%ate
settin&s, appr-a% rute #aps settin&s etc.T!e #ana&e
E#p%yees sectin is t!e cntr% pane% (r e#p%yee recr"s. A""in&
#"i'yin& an" inacti-atin& user #ana&in& user2s
%&in cre"entia% (a%% un"er t!is sectin.T% searc! in t!e #"u%e
!e%ps in 'n"in& t!e e$act a"#in t% instea" ( na-i&atin&
t!ru&! neste" a"#in app%icatins. T!e #y (a-rite %ists
(re;uent%y per(r#e" a"#in tas4s.Ne)s an" up"ates sectin is a use(u%
resurce t un"erstan" t!e upc#in& up"ates (
success(actrs.Met!"%&yA Guantitati-e apprac! is "ne (r t!e
stu"y. A ;uestinnaire )as prepare" an"sa#p%es (r# t!e e#p%yees as
)e%% as t!e a in(r#atinHs t!ru&! "irect inter-ie) )as a%s
c%%ecte" (r t!e ana%ysis an" interpretatin.T!e -ariab%es t t!e
stu"y are as (%%)in&,Ti#e sa-in&sUp"ate"
tec!n%&yRe"uce" paper )r4sCst
sa-in&sSecurityTransparencySpee" an" accuracyUser
(rien"%inessInn-atinPr"ucti-ityC!an&eDecisin
Ma4in&Or&ani/atina% e6cencyStrate&ic i#pactBase" n
t!ese -ariab%es a ;uestinnaire is prepare" an" &i-en t DB
e#p%yees -ia e#ai%. T!e respnses )i%% be ana%y/e" an" t!en )i%%
&es (r t!e interpretatin part..EDcu#entsEPROCECTENe) (%"erEne)I
GUESTIONNAIRE."c$Ana%ysis n successin p%annin&A "irect
inter-ie) )it! t!e &ui"e !e%ps t 4n) !) successin p%annin&
is ta4in& p%ace t!ru&!
success(actrs...EDcu#entsEPROCECTENe) (%"erEANALAYSIS ON SUCCESSION
PLANNING."c$
