ANNEX A GOVERNMENT PROCUREMENT POLICY BOARD

Agency Procurement Compliance and Performance Indicator (APCPI) Self-Assessment Form

Name of Agency: PANGASINAN STATE UNIVERSITY Date of Self Assessment: January 2018

No. Assessment Conditions Agency Score

PIUAR I. COMPLIANCE WITH LEGISLATIVE AND REGULATORY FRAMEWORK

Indicator 1. Competitive BlddlnR as Default Procurement Method

1 (a) Percentage of public bidding contracts in terms of amount

of total orocurement 78.33%

2 (b) Percentage of public bidding contracts in terms of volume

of total procurement 3.35%

Indicator 2. Limited Use of Alternative Methods of Procurement

3 (a) Percentage of Shopping contracts in terms of amount of

4.68% total orocurement

4 (b) Percentage of Negotiated Procurement in terms of

16.56% amount of total orocurement

5 (c) Percentage of Direct Contracting in terms of amount of

0.43% total procurement

6 (d) Percentage of Repeat Order cont racts in terms of amount

0.00% of total procurement

7 (e) Percentage of Limited Source contracts in terms of

0.00% amount of total procurement (f) Preparation of Annual Procurement Plan for Common-

8 Use Supplies and Equipment (APP-CSE) and Procurement of

Compliant Common-Use Supplies and Equipment from the Procurement

Service

Indicator 3. Competitiveness of the BiddlnR Process (a) Average number of entities who acquired bidding

2.28 9 documents

10 (b) Average number of bidders who submitted bids 2.25

11 (c) Average number of bidders who passed eligibility stage 1.66

12 (d) Sufficient period to prepare bids Fully

Compliant

Average I PIUAR II. AGENCY INSTITUTIONAL FRAMEWORK AND MANAGEMENT CAPACITY

Indicator 4. Presence of Procurement Ornnizations

Fully 13 (a) Creation of Bids and Awards Committee(s)

Compliant

Fully 14 (b) Creation of a BAC Secretariat or Procurement Unit

Compliant

Indicator 5. Procurement PlanninR and Implementation

15 (a) APP is prepared for all types of procurement Compliant

APCPI Rating•

1.00

0.00

2.00

0.00

3.00

3.00

3.00

3.00

0.00

1.00

1.00

3.00

1.67

3.00

3.00

3.00

Indicator 6. Use of Philippine Government Electronic Procurement Svstem (PhilGEPs:

16 (a) Percentage of bid opportunities posted by the Phil-GEPs-

100.00% 3.00 registered Agency

17 (b) Percentage of contract award information posted by the

100.00% 3.00 Phil-GEPs-registered Agency (c) Percentage of contract awards procured through

18 alternative methods posted by the Phil-GEPs-registered 100.00% 3.00 Agency

Indicator 7. Svstem for DlsseminatinR and Monitorina Procurement Information

19 (a) Presence of website that provides up-to-date Fully

3.00 procurement information easily accessible at no cost Compliant

(b) Preparation of Procurement Monitoring Reports using the Fully

20 prescribed format, prompt submission to GPPB, and posting 3.00 in agency website

Compliant

Average II J.00 PIUAR Ill. PROCUREMENT OPERATIONS AND MARKET PRACTICES

Indicator 8. Efficiency of Procurement Processes

21 (a) Percentage of total amount of cont racts awarded against

100.46% 0.00 total amount of approved APPs (b) Percentage of total number of contracts awarded against

22 total number of procurement activities done through public 100.00% 3.00 bidding

23 (c) Percentage of failed biddings and total number of

0.00% 3.00 Procurement activit ies conducted

Indicator 9. Compliance with Procurement Timeframes (a) Percentage of contracts awarded within prescribed

24 procurement time frames to procure goods as indicated in 100.00% 3.00

Annex "C" of the IRR

Comments/Findings to t he Indicators and Sublndlcators

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Name of Evaluator: MR. JOEY F. RAMOS Position: Director, Procurement

Supporting Information/Documentation (Not to be Included In the Evaluation

PM Rs

PM Rs

PM Rs

PM Rs

PM Rs

PM Rs

PM Rs

APP, APP-CS E, PMR

Agency records and/or Phi lGEPS records

Abstract of Bids or other agency records

Abstract of Bids or other agency records

Agency records and/or PhilGEPS records

Verify copy of Order creati ng BAC; Organizational Chart; and Certification of Training Verify copy of Order creati ng BAC

Secretariat; Organizational Chart; and

Certification ofTraining

Copy of APP and its supplements (if any)

Agency records and/or PhilGEPS records

Agency records and/or PhilGEPS records

Agency records and/or PhilGEPS records

Identify specific procurement-related

portion in the agency website and specific website links

Copy of PMR and received copy that it was submitted to GPPB

APP (including Supplemental amendments,

if any) and PM Rs

APP(including Supplemental amendments, if any)and PM Rs

APP (including Supplemental Amendments, if anvl and PM Rs

PM Rs

GOVERNMENT PROCUREMENT POLICY BOARD

Agency Procurement Compliance and Performance Indicator (APCPI) Self-Assessment Form

Name of Agency : PANGASINAN STATE UNIVERSITY Date of Self Assessment: January 2018

No. Assessment Conditions

(b) Percentage of cont ra cts awarded wit hin prescribed

25 procurement time frames to procure infrastructure projects as indicated in Annex "C" of t he IRR

(c) Percent age of contracts awarded within prescribed

26 procurement t ime fra mes t o procure consulting services as

indicated in Annex "C" of the IRR

Agency Score APCPI Rating•

100.00% 3.00

100.00% 3.00

Indicat or 10. Capacity Building for Government Personnel and Private Sector Participants

27 (a) There is a system within the procuring entity t o evaluate Fu lly

3.00 the performance of procurement personnel Compliant

28 (b) Percentage of participation of procurement staff in Between 91.00

100% 3.00

annual procurement training

29 (c) Agency has actvit ies t o inform and update entities on oublic orocurement

Compliant 3.00

Indicator 11. ManHement of Procurement and Contract Management Records

30 (a) The BAC Secret ariat has a system for keeping and Fully

3.00 maintaining procurement records Compliant

31 (b) Implementing Unit has and is implementing a system for Fu lly

3.00 keeping and maintaining contract management records Compliant

Indicator 12. Contract Management Procedures

(a) Agency has well defined procedures and standards for Fully

32 quality control, acceptance and inspection, supervision of Compliant

3.00

works and evaluation of contractors' performance

(b) Agency complies with the thresholds prescribed for Fully

33 amendment to order, va riation orders, advance payment , Compliant

3.00

and sliooage in oubliclv bid contracts.

34 (c) Timely payment of procurement contracts On or before

3.00 30 days

Average ill 2.79 PILLAR IV. INTEGRfTY AND TRANSPARENCY OF AGENCY PROCUREMENT SYSTEM

Indicator 13. Observer Partici pation in Public Bidding

35 (a) Observers are invited to all stages of every public bidding activity

Compliant 3.00

36 (b) Attendance of Observers in public bidding activities 100.00% 3.00

Indicator 14. Internal and External Audit of Procurement Activi ties

37 (a) Creation and operation of internal audit unit as prescribed Fully

3.00 by DBM (Circu lar Letter No. 2008-5, April 14, 2008) Compli ant

(b) Agency Action on Prior Year's Audit Recommendations Above 90-

38 100% 3.00 (APYAR) on procurement related t ransactions

comol iance

Indicator 15. Capacity to Handle Procurement Related Complaints

(a) The Procuring Entity has an efficient procurement Substantially

39 complaints system and has the capacity to comply with 2.00 procedural requirements

Compliant

Indicator 16. Anti-Corruption Programs Related to Procurement

40 (a) Agency has a specific anti-corrupt ion program/s related to Fully

3.00 rocurement Compliant

Average IV ... GRAND TOTAL (Avarege I + Average ii + Average Ill + Average IV / 4)

Comments/Findings t o t he Indicat ors and Sublndicators

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Name of Evaluator: MR. JOEY F. RAMOS Position: Director. Procurement

Supporting Information/Documentation

(Not to be Included in the Evaluation

PM Rs

PM Rs

Ask BAC Secretariat Head, veri fy Office

Orders on training of Procurement Staff

Ask for copies of Offi ce Ord ers, t raining

modules, list of participants, schedules of

actual t raining conducted Ask for copies of documentation of

activit ies for bidders

Verify actual procurement records and

time it took to retrieve records (shou ld be

no more than t wo hours)

Refer to Section 4.1 of User's Manual for

list of procurement-related documents for record-kee ping and maintenance.

Verify actual contract management records and t ime it t ook t o retrieve records should be no more than two hours

Verify cop ies of written procedures for

quality cont rol, accept ance and inspection;

CPES evaluation formsz

Specific procurement contract with amendment to order, variation order or with negative sliooa£e

Ask Finance or Account ing Head of Agency for average peri od for the re lease of

payments for procurement cont racts

Verify copies of Invitation Letters to CSOs

and professional associations and COA (List and average number of CSOs and PAs

invited shall be not ed. ) PM Rs and Abstract of Bids

Verify copy of Ord er or show actual

organizational chart showing IAU, auidt

reports, action plans and IAU

recommendat ions

Verify COA Annual Audit Report on Act ion

on Prior Year's Audit Recommendations

Verify copies of BAC resolut ions on Motion for Reconsiderat ions, Protests and

Complaints; Office Orders adopting

mesures to address procurement-relat ed

comolaints

Verify documentation of anti-corruption

loro£ram

• APCPI Rating is based on the APCPI Rating System found in Annex C of the User's Guide. Please use th is rating system for the self-assessment. After completing the assessment, identify those Indicators with ratings of between O to 2 and f ormulate a procurement capacity development p lan called the APCPI Act ion Plan based on the at tached f ormat and submit to GPPB for monitoring.

• For sub-indicators that are not applicable to your specific agency, please write the word Not Applicable in the second column and do not put a rating

Summary of APCPI Scores by Pillar

GOVERNMENT PROCUREMENT POLICY BOARD

Agency Procurement Compliance and Performance Indicator (APCPI) Self-Assessment Form

Name of Agency: PANGASINAN STATE UNIVERSITY

Date of Self Assessment: January 2018

I No. Assessment Conditions

APCPI Pillars

Pi llar I: Compliance with Legislative and Regulatory

Framework Pillar II : Agency lnsitutiona l Fram ework and Management

Capacity Pillar 111: Procurement Operations and Market Practices Pillar IV. Integrity and Transp arency of Agency Procurement

Systems Total (Pillar l+Pillar ll+Plllar 111+ PlllarlV)/4

Agency Score

ideal Rating

3.0000

3.0000

3.0000

3.0000

3.0000

APCPI Rating•

Agency Rating

1.67

3.00

2.79

2.83

2.57

Comments/Findings to the

Indicators and Sublndicators

Name of Evaluator: MR. JOEY F. RAMOS

Position: Director. Procurement

I Supporting Information/Documentation I (Not to be Included in the Evaluation

I I

: I

Name of Agency: PANGASINAN STATE UNIVERSITY

Column 1

1. Public Blddln••

1.1. Goods

1.2. Works 1.3. Consult ing Services

Sub-Total

2. Alternative Modes 2.1.1 Shopping (52.1 b above SOK

2.1.2 Shopping (Others

2.2. Direct Contractin

2.3. Repeat Order 2.4. Limit ed Source Biddin

2.5.1 Negotiat ion (Common-Use Supplies 2.5.2 Negotiation (TFB 53.1

2.5.3 Negotiation (SVP 53.9 above SOK

2.5.4 Negotiation (Others Sub-Total

3. Foreign Funded Procurement••

3.1. Publicly-Bid 3.2. Alt ernative Modes

Sub-Total 4. Others, specifv:

TOTAL

Total Amount of

Approved APP

Column 2

32 230 000.00

154 675 925.00 1470 000.00

188 375 925.00

3 389,441.59 1 031 760.00

6 854 829.70

37,454,028.24

0.00

237,105,984.53

• Should include foreign-funded publicly-bid projects per procurement type

I Total Number of

Procurement

Activit ies

I Column 3 :,~..,_,

8 23

1 32 ,.,.,=

834

1

4

83

0

954

ANNEX B

GOVERNMENT PROCUREMENT POLICY BOARD

CONSOLIDATED PROCUREMENT MONITORING REPORT (Page 1 of 2)

No. of Contracts Total Amount of No. of Failed

Awarded Contracts Awarded Biddings

Column 4 Column 5 Column 6

' 8 31 478 293.93 I 0

23 153 616 048.08 I 0

1 1 469 440.00

32 186 563 782.01

834 11137 865.03

1 1031 760.00

4 3 219 604.25

Total No. of Entities Total No. of Total No. of

Bidders who who Acquired Bid Bidders who

passed Eligibility Docs Submitted Bids

Stage

Column 7 Columns Column 9

24 24 16 48 47 36

83 36,233,060.96 ~,::•.,,,;,,::.:;Ji . ,,.;::.J~:ii.:.ii.!til\71:io1UU.'+Jt~i~s'.J.ii;l

0 o.oo

954 238,186,072.25

•• All procurement using Foreign Funds excluding National Compet itive Bidding (NCB) contracts; conversion to peso will be at BSP rates at the time the bids/quotations were submitted

\

1

Period Covered: CY 2017

No. of Bid No. of

Contract Opportunities

Award Posted Posted at PhilGEPS

at PhilGEPS

Column 10 Column 11

-"'~2:.J.;~ ':.;~ ~~ "*-'1.~""::S :\,_,.~ ,~:-·:;?

8

83 I 83

1

\

Name of Agency: PANGASINAN STATE UNIVERSITY

Total No. Of

Contracts that

incurred negative

slippage

Column 12

1. Public Biddin1t• - ...... , .. 1.1. Goods 0 1.2. Works 0 1.3. Consultine Services 0

Sub-Total 0 2. Alternative Modes !.! .·

2.1.1 ShoppinR (52.1 b above SOKl .... :.:· \.l,.,'_i<.:.•"' ' ' 2.1.2 Shopping (Others) .:,.•. " ,.,.- '· ;,-?.,_; ./·

2.2. Direct Contracting .:> • <, .'tf <./' :<:

2.3. Reoeat Order II{: [.,, ,'r: ""

2.4. Limited Source Biddin~ ,'i,.-'f;:,,~, ··.,-,1,'.

2.5.1 Negotiation Common-Use Suooliesl ·"1°-_,''.!).,:: ,!F-

2.5.2 Negotiation TFS 53.ll .. ,-.--;_

2.5.3 Negotiation SVP 53.9 above SOKl wi~--,,,

2.5.4 Negotiation Others) '-"'~'"·'' Sub-Total .,,.:@.i.-~:: ' ._>,· ,.

3. Forei~n Funded Procurement•• . c:·~·-' 3.1. Publiclv-Bid :},. .. ):. 3.2. Alternative Modes ';;' ....

Sub-Total '""":""\i.,;

4. Others specify: ~fi·j,i.._~...,. ....

TOTAL ··,t•'.,,!·

ANNEX B

GOVERNMENT PROCUREMENT POLICY BOARD

CONSOLIDATED PROCUREMENT MONITORING REPORT (Page2 of 2)

Total No. of contracts Ave. No. of Days for Approval

with amendments to of Resolution/Issuance of No. of Contracts with

order or variation orders Notice of Award Observers Attending

Column 13 Column 14 Column 15 .. .. ,. 0 3 8 0 3 23 0 3 1 0 NA 32

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to peso will be at BSP rates at the time the bids/quotatio

2

Period Covered: CY _2017 _

Ave. No.of Days to No. of Contracts with Resolve Requests for

COA Observers Attending Reconsiderations I Protests

Column 16 Column 17

,,: :,-"-rt~ 11;,o., ;, ~"'~1·<~~~':>tii. 8 7 23 7 1

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submitted

DEXTER R. BUTED, DBA

University President

No. of Contracts

Awarded within

prescribed

timeframes

Column 18

'\_- ~.:,~;!-,r,-"-,;t/~--~

8 23 1

32 ~:y._.-':; !' -:) _,,

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Name of Agency: PANGASINAN STATE UNIVERSITY Date: Name of Respondent: MR. JOEY F. RAMOS Position: DIRECTOR, PROCUREMENT

Instruction: Put a check ( /) mark inside the box beside each condition/requirement met as provided below and then fill in the corresponding blanks with numerical values only.

1. Do you prepare an Annual Procurement Plan for all types of procurement? (5a)

" Yes D No

2. Do you prepare an Annual Procurement Plan for Common-Use Supplies and Equipment (APP-CSE) and Procure your Common-Use Supplies and Equipment from the Procurement Service? (2f)

[Z] Yes D No

3. In giving your prospective bidders sufficient period to prepare their bids, which of these conditions is/are met? (3d)

[Z] Bidding documents are available at the time of advertisement/posting at the PhilGEPS website or Agency website;

[Z] Supplemental bid bulletins are issued at least seven (7) calendar days before bid opening;

[Z] Minutes of pre-bid conference are readily available within three (3) days.

4. In creating your BAC and BAG Secretariat which of these conditions is/are present?

For BAC: (4a)

[Z] Office Order creating the Bids and Awards Committee;

[Z] There are at least five (5) members of the BAC;

[Z] Members of BAC meet qualifications; and/or

[Z] Majority of the members of BAC are trained on RA 9184

For BAG Secretariat: {4b)

[Z] Office Order creating of Bids and Awards Committee Secretariat or designing Procurement Unit to act as BAC Secretariat

[Z] The Head of the BAG Secretariat meets the minimum qualifications

[Z] Majority of the members of BAC Secretariat are trained on RA 9184

5. In determining whether you provide up-to-date procurement information easily accessible at no cost, which of these conditions is/are met? (7a)

IZ] Agency has a working website

IZ] Procurement information is up-to-date

[Z] Information is easily accessible at no cost

6. In complying with the preparation, posting and submission of your agency's Procurement Monitoring Report. which of these conditions is/are met? {7b)

IZ] Agency prepares the PMRs

IZ] PMRs are promptly submitted to the GPPB

[Z] PMRs are posted in the agency website

E:] PMRs are prepared using the prescribed format

7. In evaluating the performance of your procurement personnel , which of these conditions is/are present? (10a)

EJ There is a written procedure within the procuring entity in evaluating the performance of procurement personnel

EJ Procuring entity communicates standards of evaluation to procurement personnel

EJ Procuring entity acts on the results and takes corresponding action

8. Have all of your procurement staff participated in annual procurement training? (10b)

Please indicate how many of your procurement staff participated in annual procurement training: 7 out of 7

9. How often do you conduct dialogue to inform and update bidders on the procurement regulations? (10c)

4 times/year

10. In determining whether the BAC Secretariat has a system for keeping and maintaining procurement records, which of these conditions is/are present? (11 a)

EJ There is a list of procurement related documents that are maintained for a period of at least five years

EJ The documents are kept in a duly designated and secure location with hard copies kept in appropriate filing cabinets and soft copies in dedicated computers

EJ The documents are properly filed, segregated, easy to retrieve and accessible to authorized users and audit personnel

11 . In determining whether the Implementing Units has a system for keeping and maintaining procurement records, which of these conditions is/are present? ( 11 b)

EJ There is a list of contract management related documents that are maintained for a period of at least five years

EJ The documents are kept in a duly designated and secure location with hard copies kept in appropriate filing cabinets and soft copies in dedicated computers

EJ The documents are properly filed, segregated, easy to retrieve and accessible to authorized users and audit personnel

12. In determining if the agency has well defined and written procedures for quality control , acceptance and inspection of goods, works and services, which of these conditions is/are present? (12a)

EJ Agency has written procedures for quality control, acceptance and inspection of goods, services and works

EJ Supervision of civil works is carried out by qualified construction supervisors

0 Agency implements CPES for its works projects and uses results to check contractors' qualifications (applicable for works only)

13. In determining whether your agency complies with the thresholds prescribed for amendments to order, variation orders, advance payment, and slippage in publicly bid contracts, which of these conditions is/are met? (12b)

[ZJ Amendments to order or variation orders, if any, are within ten percent (10%) of the original contract price

0 Advance payment(s) made does/do not exceed fifteen percent (15%) of the contract amount

EJ Goods, works and services are timely delivered

14. How long it will take for your agency to release the final payment to your supplier/service provider, contractor/consultant? (12c) 12 days

15. Do you invite Observers in all stages of procurement? (13a)

(please mark all applicable stages)

D Ads/Post of IAEB

[Z] Pre-bid Conference

[Z] Eligibility Check

[Z] Submission/Opening of Bids

[Z] Bid Evaluation

[Z] Post Qualification

D Notice of Award

D Contract Signing/Approve Purchase Order

D Notice to Proceed

16. In creating and operating your Internal Audit Unit as prescribed by the DBM (Circular Letter No. 2008-5, April 14, 2008), which set of conditions were present? (14a)

0 Office Order creating the Internal Audit Unit as prescribed by the DBM (Circular Letter No. 2008-5, April 14, 2008)

(ZJ Conduct of regular audit of procurement processes and transactions by internal audit unit

E:) Internal audit recommendations on procurement-related matters are implemented within 6 months of the submission of the auditor's report

17. Are COA recommendations responded to or implemented within six months of the submission of the auditors' report? (14b)

(ZJ Yes (percentage of COA recommendations responded to or implemented within six months) 100 %

D No procurement related recommendations received

18. In determining whether the Procuring Entity has an efficient procurement complaints system and has the capacity to comply with procedural requirements. which of conditions is/are present? (15a)

E:) The BAC and the HOPE resolved Requests for Reconsideration and Protests within seven (7) calendar days as per Section 55 of the IRR and decisions

D Decisions on Protests are submitted to GPPB

[Z] Procuring entity acts upon and adopts specific measures to address procurement-related complaints. referrals, subpoenas by the Omb, COA, GPPB or any quasi-judicial/quasi-administrative body

19. In determining whether agency has a specific anti-corruption program/s related to procurement, which of these conditions is/are present? (16a)

(Z] Agency has a specific good governance program including anti-corruption and integrity development;

(Z] Agency has a specific office responsible for the implementation of good governance programs;

0 Agency has specific policies and procedures in place for detection and prevention of corruption associated with procurement.

Agency Score

Sub-indicator la 78.33%

Sub-indicator lb 3.35%

Sub-indicator 2a 4.68% Sub-indicator 2b 16.56%

Sub-indicator 2c 0.43% Sub-indicator 2d 0.00% Sub-indicator 2e 0.00%

Sub-indicator 3a 2.28

Sub-indicator 3b 2.25

Sub-indicator 3c 1.66 Sub-indicator 6a 100.00%

Sub-indicator 6b 100.00% Sub-indicator 6c 9.00%

Sub-indicator Ba 100.46% Sub-indicator 8b 100.00% Sub-indicator 8c 0.00% Sub-indicator 9a 100.00% Sub-indicator 9b 100.00% Sub-indicator 9c 100.00% Sub-indicator 13b 100.00%

ANNEXC

AKPI Revised Scorinc end l\ldnc System

No. A.sseufMnt Conditions

PR.LARL COMPUANCE wtTHLEGISlATM ANO ltEGlA.ATCM'YFMMEWOM

1 (•) Peruntace of public blddlna contncts In terms of emount of tote! procurement

2 I~~:::~• of public bldd!na contncts In terms of volume of to~

3 (•) Percentaae of Shoppin& cootncts In terms of emount of totaJ procurement

(b) Percenteae of Ne1otl1ted Procurement In ttrrns of emount of tot.I procurement

5 (c) Percent11e of Direct Contractfn& In terms of amount of total procurement

(d) Percent11e of Repe1t Ofdtr contracts In terms of amount of total procurement (e) Percentaae of Umited Source contrKts In terms of emount of total procurement (f) Preparetlon of Annuel Procurement Plan for Common-Use SUpplles 1nd

8 Equipment (APP·CSE) 11nd Procurement of Common-Use SUpplles and Equipment from the Procurement Service

lndkltor J. Competltmnu1 of the Proc:eu 9 (•) AW!ra•e nun'IMr of entities who .cqufred bldd!n• documents 10 (b) Avuqe number of bidders who submitted bids 11 (c) Av.ni•e nun'lber of bidders who p•s.sed tli lbllltv st1• e 12 (d) Sufficient period to pren1re bids

PfllAR If. AGENCY INST"UTKJNAl FJtAMEWMK AHO MANAGEMENT CAPACITT

13 1(11 Crution of Bids 11nd Awuds CorNnlttees (BACs)

1-1 (b) Crution of• BAC Secret1rl11t or Procurement Unit

16 I•) Percentqe of bid opportunities posted by the Phff.GEr>s-realstered Aaencv

17 ~:~:;;:::: contnct rNllrd Information posted by the Phll-GEPs..

(•) Prennce of website that provides up-to-d1te procurement inforTMtion 19

usllv accessible u no cost

PILLAR HL PtUX. IJlflMENT OPEM TIONS AND MARKET PftA.CTICLS

23 ~::i:t .. e of f11lled blddln&s 11nd tot•l number of procuretMnt Ktfvftles

25 (b) Pucentace of contrKts l'Warded within the prescrfbed period to procure Infrastructure proltcts H lndlattd In Annex ~C" of the IRR

_,_ __ IOI

I

Not Compllant

Not Compli11nt Not Compliant

Not Compll11nt

Not Compllant

Not Compliant

1.00

lndlaitor10.Ce for Gowmment h~ •nd Prtwte Sedof , • ..-.-nu

28 ~:~:entqe of ~rtkip1tlon of procurement stllff In 11nnual ptOC\Jrement Less thn 60.00% Tr11 lned

29 (c) A,ency has actvlties to lnfonn 11nd update entitles on public procurtment

30 (•) The BAC Stcnllrl1t hH • system for keepina; and tN!nt1inlnt procurement

"'°"'' 31

(b) lmplementlna: Units hn and ls lmplementfna • system for bepin1 and malnt11lnln contract m.na•ement records

lndlcltor 12. Comnct Mlin11••m•nt Procedures I•) Aaency has well defined procedures and st11nd11rds for qu11lfty control,

32 acceptance •nd inspection, supervblon of works 11nd eV1fu1don of contractors' perforTMnce

33 (bl Al•ncv complies with the thre.sholds prescrfbed for 11mendm1nt to order, wri11tJon orders, advance P•vrnent, •nd slfppqe In publicly bid contracts.

PIUAR IV. INTEGIUTY AND TRANSPARENCY OF AGENCY PftOCUftEMENT SYSTEMS

lndkator U . Obse,wr Pa don In Pub& 35 l•J Obserwrs are invited to all stHIS of everv oubflc blddlrur activity

36 l(b) Attendance of Obserwrs In public blddlnt activities

39 (•) The Procurin1 Entity hH an efficien t procurement compl•lnts system ind has the u,padty to comply with procedural requirements

40 l•J Acency hH • specific anti-corruption proaniff\1'1 related to procurement

Not Compli11nt

Not Compl!11nt

Not Comp1J11nt

NotCompli.nt

Not Compll111t

After-iSdllYS

Not Comoliant

Not Complrant

NotCornpli11nt

Not Complillnt

I

I I

0 .70

0 .20

0.06

0.12

0.04

0.04

0.04

P11rtl11lly Compliant

Parti1llv CompllM'lt P1rti1Uv Compll11nt

0.71

0 .20

0.20

P11rtf11llyCompU1nt

P11rtl11lly Compliant

0 .40

0.90

0.10

0.90

0.90

0.90

P1rtl1tly CompH1nt

Between 60.QO. 75.!19% Tr11/ned

P11rt/11lly Compil11nt

Put/ally Compil1nt

P1rtl1lly CompU1nt

Puti11llyCompU1nt

BetwHn 31-45 divs

I 0.101

Between 61-70.!19% compll11nce

P1rti1llyCompt111nt

P11ttl11lly Compll11nt

0.81

O.<O

0.05

0.08

0.03

0.03

0.03

4.00 3.00 2.00

SUbstanti1llV Compll1nt

I SUbst11nti11lly Compll11nt I

I

Subst1ntl111I ComoU11nt

0.11

0.51

0.51

SUbst11nti11lly Compli11nt

SUbst11nti11/ly Compll11nt

0.61

0.93

o.oa

0.96

0.96

0.96

Subst1nt11Jly Compll11nt

BetwHn 76.Q0.90.!19% Tr11fned

SUbst11ntlalty CompU1nt

SUbst11nti1Jly Compliant

SUbst11ntl1lly Compliant

SUbst11ntf11lly CompiMlnt

BetwHn 31-37 davs

I 0.801

SUbst11ntlalty Comp Hant

BetwHn 71-89.99% compU1nce

SUbst1ntlally Comptl11nt

SUbst11nti1lly Compliant

I

v.,.,s.-,/ Com-(S)

0.91

0.50

0.03

0.03

0.01

O.ol

O.ol

Compllent

,.oo 5.00 3.00

Fultv Comoll•nt

Fully Compllant Fullv Comoll•nt

Compll11nt

0.91

0 .80

0 .80

Fully Compl!11nt

FullyCompllant

0.80

0.95

0 .05

1.00

1.00

1.00

FullyCompll11nt

Between 91.Q0.100%

Compll1nt

FullyCompll1nt

FullyCompll11nt

Fully Compllant

FullyCompl111nt

On or before 30 divs

Compil1n1

FullyCompU11nt

Above~100%

comp/i11nt•

Fully Compliant

FullyCompl11nt

0.90

I

Annex O

PROCUREMENT CAPACITY DEVELOPMENT ACTION PLAN TEMPLATE

N.rne of Ag•ncy: PANGASINAN STATE UNIVERSrrt Period: 2017

Indicators Kev Area for Development Proposed Action& to AddAtss Key Areas Responoible Entity Timetable Resources Needed

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