C3-275

ANNEXURE B

ENVIRONMENTAL DO’S AND DON’TS

C3-276

C3-277

C3-278

ANNEXURE C

LIST OF FINES

SCHEDULE OF FINES FOR ENVIRONMENTAL DAMAGE OR CONSTRUCTION EMP

TRANSGRESSIONS

(Based on City of Cape Town: Standard Environmental Specifications – Ver 5 (03/2002))

Note: The maximum fine for any environmental damage will never be less than the cost of applicable

environmental rehabilitation.

CEMP TRANSGRESSION OR RESULTANT ENVIRONMENTAL DAMAGE MIN.

FINE

MAX.

FINE

Failure to report environmental damage or CEMP transgressions to the ECO or RE. R 500 R 1 000

Failure to carry out instructions of the ECO or RE regarding the environment or the

CEMP.

R 500 R 1 000

Failure to comply with prescriptions for supervision for loading and off-loading of

delivery vehicles.

R 500 R 1 000

Failure to comply with prescriptions for securing of loads to ensure safe passage of

delivery vehicles.

R 500 R 1 000

Failure to comply with prescriptions for the storage of imported materials within a

designated contractor’s yard.

R 500 R 1 000

Failure to comply with prescribed administration, storage or handling of hazardous

substances.

R 500 R 1 000

Failure to comply with fuel storage, refuelling, or clean-up prescriptions. R 500 R 1 000

Failure to comply with prescriptions for the use of ablution facilities. R 500 R 1 000

Failure to comply with prescriptions for the use of designated eating areas, heating source for cooking or presence of fire extinguishers

R 500 R 1 000

Failure to comply with prescriptions regarding water provision R 500 R 1 000

Failure to comply with prescriptions regarding fire control R 500 R 5 000

Failure to comply with prescriptions for solid waste management (incl. paint chips,

cement and concrete)

R 500 R 5 000

Failure to comply with prescriptions to prevent water pollution R 500 R 1 000

Failure to comply with prescriptions regarding workshop equipment maintenance and

storage

R 500 R 1 000

Failure to comply with prescriptions regarding noise levels of construction activities R 500 R 5 000

Failure to comply with prescriptions regarding working hours R 500 R 5 000

Failure to comply with prescriptions regarding lighting and aesthetics R 500 R 1 000

Failure to comply with prescriptions regarding silt, debris and other obstruction

removal

R 500 R 5 000

Failure to comply with prescriptions regarding water diversion and drainage R 500 R 5 000

Failure to comply with prescriptions regarding erosion and scour protection R 500 R 5 000

Failure to comply with prescriptions regarding traffic accommodation R 500 R 5 000

Failure to comply with prescriptions regarding tree and vegetation removal / damage R 5 000 R 20 000

Failure to comply with prescriptions regarding method statements R 500 R 5 000

Failure to comply with prescriptions regarding environmental awareness training R 500 R 5 000

Failure to comply with prescriptions regarding appointment of an Environmental Officer and monitoring of CEMP compliance

R 500 R 1 000

Failure to comply with prescriptions regarding site demarcation and erection of fences R 500 R 5 000

Failure to comply with prescriptions regarding demarcation and enforcement of ‘no R 500 R 5 000

C3-279

go’ areas

Failure to comply with prescriptions regarding control of vehicles and plant on access

routes

R 500 R 1 000

Failure to comply with prescriptions regarding information posters R 500 R 1 000

Failure to comply with prescriptions regarding procedures for emergencies R 1 000 R 5 000

Failure to comply with prescriptions posting of emergency numbers and contacting of

the emergency call centre

R 500 R 5 000

Failure to comply with prescriptions regarding information boards or a complaints

register

R 500 R 1 000

Failure to comply with prescriptions regarding protection of natural features R 500 R 5 000

Failure to comply with prescriptions regarding erosion and sedimentation control R 500 R 5 000

For each subsequent similar offence committed by the same individual, the fine shall be doubled in value to a

maximum value of R50 000.

C3-280

SOUTH AFRICAN NATIONAL ROADS AGENCY SOC LIMITED CONTRACT NRA N007-010-2011/1 FOR THE UPGRADING OF NATIONAL ROUTE 7 SECTION 1 BETWEEN ATLANTIS SOUTH (km 26.3) AND KALBASKRAAL (km 39.1) SECTION D: SMALL CONTRACTOR DEVELOPMENT, TRAINING AND COMMUNITY

PARTICIPATION

C3-281

SECTION D: SMALL CONTRACTOR DEVELOPMENT, TRAINING AND COMMUNITY LIAISON

TABLE OF CONTENTS PAGE

D1001 SCOPE ........................................................................................................ C3-282

D1002 DEFINITIONS AND APPLICABLE LEGISLATION ......................................... C3-282

D1003 CONTRACT PARTICIPATION ...................................................................... C3-283

D1004 COMMUNITY PARTICIPATION .................................................................... C3-284

D1005 TRAINING ................................................................................................... C3-285

D1006 LABOUR ENHANCED CONSTRUCTION ...................................................... C3-288

D1007 MEASUREMENT AND PAYMENT ................................................................ C3-289

C3-282

D1001 SCOPE

This section covers construction aspects relating to the processes by which the construction industry develops emerging and established small contractors, preferably from Target Area. It also deals with labour enhanced construction by encouraging the engagement and training of labour recruited from local communities.

D1002 DEFINITIONS AND APPLICABLE LEGISLATION

(a) Definitions

Unless inconsistent with the context, in these specifications, the following terms, words or expressions shall have the meanings hereby assigned to them: (i) Contract Participation

Contract Participation is a process by which the Employer implements Government’s objectives by setting targets relating to small contractor development and labour enhancement which the Contractor shall achieve as a minimum.

(ii) Contract Participation Goal (CPG)

Contract Participation Goal is the monetary value of the targets set by the Employer in the Contract Participation process.

(iii) Contract Participation Performance (CPP)

Contract Participation Performance is the measure of the Contractor’s progress in achieving the CPG.

(iv) Labour

Labour is the Contractor’s and Subcontractor’s personnel whose monthly earnings are derived from hours worked for a fixed hourly rate which is adjusted from time to time by legislation (as a statutory minimum) and the Contractor’s and Subcontractor’s employment policies.

(v) Target Area

Target Area is a defined area from which the Contractor is expected to recruit Targeted Labour. The Target Area for this contract is as indicated in the Appendix to Tender.

(vi) Targeted Enterprise

An enterprise which: a) is a contractor registered with the Construction Industry Board in a contractor

grading designation from 3 to 6 and status as potentially emerging; and b) the Contractor has no equity holding in; and c) is a sub-contractor; and d) is registered in terms of the Company’s Act, 2008 (Act No. 71 of 2008) or Close

Corporation Act, 1984 (Act No. 69 of 1984); and

e) is registered with the South African Revenue Service. (vii) Target Groups

A Target Group is a specific section of the population who are South African citizens or have the legal right to work in South Africa and who are distinguished by gender, age or disability.

C3-283

(viii) Targeted Labour

Targeted Labour is Labour recruited from the Target Area, who permanently reside in the Target Area or who are recognized as being residents of the Target Area on the basis of identification and association with and recognition by the residents of the Target Area.

(b) Applicable Legislation

The following Acts, as amended from time to time, are predominant amongst those which apply to the construction industry and are listed here for reference purposes only:

(i) The Constitution of South Africa; (ii) Public Finance Management Act No. 1 of 1999; (iii) Preferential Procurement Policy Framework Act No. 5 of 2000; (iv) Construction Industry Development Board Act No. 38 of 2000; (v) Broad-Based Black Economic Empowerment Act No. 53 of 2003.

D1003 CONTRACT PARTICIPATION

(a) Objective

A major objective of Government is to extend economic opportunities and entrepreneurial capacity to all localities by the optimum utilisation of the resources existing in the vicinity of projects, the development of these resources in the execution of the project, and by maximising the amount of project funds retained within the project locality. To this end, the contractor shall preferably recruit Targeted Enterprises from the Target Area. (b) Contract Participation Targets

Contract participation is the process by which the Employer implements Government’s objectives. The Employer sets targets for construction by specified entities the rand value for which is based on the services and work undertaken by the specified entities and measured as a percentage of the Contractor’s final certified value of work completed (excluding VAT) measured at the date of issue of the Taking-over Certificate. The Contractor is obliged to commit to or exceed the targets stated in the Appendix to Tender. As far as it is practical, the Contractor should consider utilising small contractor resources from communities immediately adjacent to the contract before considering from wider areas. (c) Contract Participation Goal (CPG)

The CPG is the monetary value of the targets set by the Employer and will be calculated as follows:

CPG = final contract value (excluding VAT) x (% Targeted Labour + % Targeted Enterprise) The final contract value is the total value of certified work measured at the date of issue of the Taking-Over Certificate. (d) Contract Participation Performance (CPP)

The CPP is the monetary value of the Contractor’s actual progress towards achievement of the CPG calculated as follows:

CPP = total value (excluding VAT) of Targeted Labour contribution + Targeted Enterprise contribution The Contractor’s participation performance will be measured monthly in order to monitor the extent to which he is striving to reach the CPG. The basis of monitoring shall be the levels of the individual contributions for Targeted Labour and Targeted Enterprise. Monthly returns, in the format provided by the Employer, are required from the Contractor and shall be submitted with each interim payment certificate. To assist in the measurement of CPP the Contractor shall include in his contract programme details of how he will achieve the CPG. The detail shall be provided not later than 1 (one) month after the engineer has accepted the original construction programme and updated with every subsequent revision.

C3-284

As an incentive to encourage the Contractor to exceed the CPG, a bonus is offered, measured as follows:

The bonus = 0.05 x (CPP – CPG) up to a maximum of R250 000.00. Any bonus due (or portion thereof) shall be calculated at the completion of the contract or once the CPG has been exceeded whichever occurs sooner. No bonus shall apply if either the Targeted Labour, Targeted Enterprises and/or any individual Target Group targets are not reached. Conversely, failure to reach the CPG shall render the Contractor liable for a penalty as prescribed in clause 8.7 of the FIDIC Conditions of Contract. Penalties shall be calculated as follows:

Penalty = 0.5 x (the value of the shortfall of Targeted Labour + the value of the shortfall of Targeted Enterprise). It shall be applied on a pro-rata basis according to a monthly evaluation of achievements against the programmed utilisation. It shall not apply to the individual Target Groups. (e) Accredited Registration

CPP for Targeted Enterprises shall only be accepted if the respective Targeted Enterprises for which services or work is being claimed as having been performed, is registered with CIDB in one of the defined categories. In addition, documentary evidence that such Targeted Enterprises are registered with the South African Revenue Services (SARS) shall be lodged with the engineer before the work or service may be considered as having been performed by a Targeted Enterprise. The responsibility for producing evidence of the respective registration documentation shall rest with the Contractor. The Contractor shall assume responsibility for the compilation and maintenance of comprehensive records detailing each Targeted Enterprise progress during construction, starting from the award of a subcontract to a Targeted Enterprise until the successful completion of the subcontract work or termination of the subcontract. The Contractor may engage a small contractor who is not yet registered as a Targeted Enterprise and it then becomes a responsibility of the Contractor to assist with the registration process. If not successfully registered within the contract period, work completed by that small contractor shall not count towards CPP.

D1004 COMMUNITY LIASON

(a) Purpose

In order to give effect to the need for transparency in the process of delivering services, the contractor should liason with the community throughout the life cycle of the contract. This may be achieved through structured engagement between those responsible for the delivery of the contract and the communities adjacent to the contract.

(b) Structure and composition

A public liaison committee (PLC) may be established as a communication structure that interacts with all parties involved with the contract. The composition of the PLC comprises representation by the Employer, the Contractor, the engineer and formal structures within the communities. The Contractor is advised to make use of established community communication channels and appoint from among his site personnel a responsible person, (community relations officer (CRO)), to participate in the PLC business. Should the locality and size of the contract warrant the need for a project liaison officer, (PLO), such appointment will be made by the engineer as part of the engineer’s staff. (c) Use of the PLC

The Contractor is encouraged to utilise the community liaison process in order to facilitate harmonious relationships on the contract. Some of the suggested elements of construction activity that should be discussed by the PLC are,

(i) Targeted Enterprises with whom the Contractor is already contractually committed prior to the commencement of the contract,

(ii) Assist the contractor with the recruitment of Targeted Labour, (iii) Assistance with general community/project liaison,

C3-285

(iv) The need for training.

(d) Use of the PLO

The purpose of the PLO is to facilitate liaison between the community, community structures, local authorities, the contractor and the engineer. The engineer and contractor shall, at the start of the contract, agree on the duties of the PLO which may include the following: (a) communicating the labour requirements with regards to numbers and skills to the

community; (ii) determining, in consultation with the contractor, the needs of the labour for training; (iii) identifying possible labour disputes and to assist in their resolution; (iv) informing labour of their conditions of temporary employment and to inform labourers as

soon as possible when their period of employment will be terminated; (v) attending disciplinary proceedings to ensure that hearings are fair and reasonable; (vi) attending meetings in which the community and/or labour is present or is required to be

represented; In terms of the Conditions of Contract, all labour recruitment, employment and associated risks shall remain the sole responsibility of the contractor.

D1005 TRAINING

(a) Purpose of training

The Employer has no service agreement or memorandum of understanding with any education and training quality assurance body and, therefore, does not function as the employer as defined under any three-party-agreement between the learner, the training provider and the employer. But the Employer desires similar outcomes to such agreements; specifically to train Targeted Enterprises and Targeted Labour and equip them with residual skills that can be used to gain meaningful future employment and qualifications that permit continued access to further learning and qualifications within a defined programme. The Employer will facilitate training and in this capacity demands continuous involvement in the necessary decision making and quality control process of the anticipated training within a skills program which identifies multiple but connected and full learnerships. The training shall be at both a theoretical and practical level and in accordance with the various laws and regulations contained in the South African Qualification Authority (SAQA) statutes. Wherever in this section reference is made to the selection and training of learners, any person, employed by any national, provincial or local authority, being it full time or part time, is expressly excluded from being considered for this training. The complete training programme shall be approved by the engineer before training can commence. (b) Skills analysis

Before any training programmes can be approved the contractor shall complete a skills audit of his own employees and those of his subcontractors to determine existing qualifications and education received. The outcome of the analysis shall be used to create a training programme that will benefit both the employee and the construction industry at large. A separate skills analysis shall be conducted for the Targeted Enterprises with the specific purpose of identifying programmes that will develop and improve the ability of the owners of those enterprises to better manage their companies. The skills analyses and subsequent training programmes must be provided by a suitably qualified training practitioner (the training manager) whose services the contractor shall procure.

C3-286

(c) The training provider

The training manager shall be the training provider in terms of his obligations and commitment to undertake the training required. In the event that the training manager does not himself have the requisite training qualifications he may include as part of his management team a person who does. Such person may be an institution/organisation, company, collaborative partnership or consultancy in which case, whoever is approved from that entity shall be dedicated to provide all training once the programme has been approved by the engineer. The training provider must be accredited and have in its employ Practitioners and/or Assessors registered with the Construction Education Training Authority (CETA) and who must have the necessary certified proof. Accreditation and registration proof shall be current, valid and list the NQF levels and unit standards for which he/she is accredited. The training and competency levels required of the training provider are given in the table below:

TABLE D1005/1: QUALIFICATIONS FOR TRAINING PERSONNEL

Designation Title & Unit Standard No NQF Level

Credit

Practitioner Train the trainer; No 7384 4 16

Assessor Conduct outcome base

assessment; No 115753 5 15

Moderator Conduct moderation of outcome based assessment; No 115759

6 10

In addition to the above qualifications, and in keeping with current CETA practical experience requirements for registration as a trainer, NQF level 4 training courses shall only be provided by a practitioner/assessor with NQF Level 5 (one level up) credentials. For this project the Employer requires the further qualification that assessors/moderators means persons who have been employed for at least 5 years as a site agent managing construction processes in the specific fields of roads maintenance, roads new construction, roads rehabilitation, structures, etc. It may be appropriate and effective to have different calibre/experienced personnel for each of the fundamental, core and elective training and assessment elements. In other words because the elective unit standards are more vocationally orientated and require specialist input, it is not expected that a single trainer/assessor will have all the necessary skills. In such cases, the training provider shall acquire an appropriate Practitioner/Assessor to perform elective training duties. Such appointments shall be approved by the Employer. (d) Training

(i) Skills programme

Recognised Prior Learning of each employee shall be investigated, and taken into account and incorporated into each skills programme along with the additional competencies identified as being capable of providing a full learnership outcome. It is recognised that the programme may consist of several unit standards but totalling insufficient credits for a full learnership qualification. Nevertheless, the competencies and credits achieved in a skills program should contribute to a full learnership by a later acquisition of the outstanding Unit Standards required for the full learnership. The skills programme must also be geared in such a way that a selected number of applicable and urgently required unit standards will equip a learner with the minimum skills to become economically involved in the execution of the works as soon as possible. Studying for any learnership requires minimum literacy and numeracy competencies as defined by SAQA. The actual literacy and numeracy levels inform the training provider on how to conduct the selection process. Learners with grade 12 literacy, numeracy and computer skills will, in most cases, comply with the minimum learning necessities. However, a baseline assessment (for example by

C3-287

conducting mini RPL enquiries and tests) may be required to ensure that the competency levels still exist. Some fill-in skills programme of fundamental unit standards may be needed. Learners identified as having already acquired some tertiary training, particularly in the field of civil engineering, may be better suited to a more specialised learner programme. In other words the skills programme must reflect a degree of flexibility to cater for the different levels of competencies the selected learners will have and a single programme suitable for all learners should not be considered. All training shall take place within normal working hours, or as agreed with the trainees. (ii) Targeted learnerships

The essential SAQA learnership criteria that must be applied by the training provider are given below for the sake of providing sufficient detail for the contractor to understand the Employer’s requirements:

minimum credits for qualification; fundamental unit standards and credit values; core unit standards and credit values; elective units standards and credit values; assumption that NQF level 3 language, computer and mathematical competencies exist; RPL processes; exit level outcomes; Notwithstanding the appearance of the above criteria in the contract document, they are not exhaustive and the training provider must apply the systems and processes provided by the relevant SAQA and other related legislation pertinent to training. The training provider shall constantly consult the SAQA website (www.saqa.org.za) page to ensure that the most current unit standard is used. In the event of any conflict, the legislated requirements shall apply. Before qualifying, the learners will be expected to demonstrate competence in a practical situation that integrates the assessment of all specific outcomes, for all unit standards in the learnership programme. When considering learnerships and skills programmes the training provider shall distinguish between levels of learning required. NQF level 5 training is not anticipated but may be applicable for some members of existing small contractors’ staff. The main training focuses on NQF levels 4 and 3. The former level is for the qualification title National Certificate: Supervision of Construction Processes, and is the prerequisite qualification for NQF level 5, National Diploma: Management of Civil Engineering Construction Processes. The NQF level 3 qualification title is National Certificate: Construction Roadworks. It may be necessary to include additional core unit standards (e.g. “tendering” as an additional unit standard for NQF level 4) in order to achieve project development objectives and identification of any additional unit standards shall be discussed with the engineer and cannot be implemented without prior approval. (iii) Learning material

Learning material is required for each unit standard. This learning material is like prescribed books for other qualifications. It is a requirement for all the learners to receive a copy, to learn the contents, and also to serve as a reference source after qualification. The SAQA unit standards define the content of the learning material. The learning material must not only comply with the SAQA and CETA guidelines but must, and most importantly, be technically and practically aligned to road construction or road maintenance. Any input from a subject matter expert required to ensure the appropriateness of a particular unit standard subject is to be included in the training provider’s costs.

C3-288

The requirements to be addressed in learning material as outlined by the SAQA unit standard are, amongst others, the following:

The purpose of the unit standard; Each of the specific outcomes (normally 4 per unit standard); Each of the assessment criteria (normally 4 per specific outcome); The range as is defined for each specific outcome; The critical cross-field outcomes for the unit standard; The unit standard essential embedded knowledge. (e) Training facilities

The Contractor shall be responsible for the provision of everything necessary for the delivery of the various training workshops and modules including:

(i) A suitable venue with sufficient furniture, lighting and power (ii) All necessary stationery consumables and study material (iii) Transport for attendants

Before commencing with any structured training the Contractor shall submit his intended programme to the engineer for approval of its subject content and proposed trainers, and the Contractor shall, if so instructed by the engineer, alter or amend the programme and/or course content. (f) Generic skills training

Generic skills shall be taught where the need for these has been identified as being necessary. In this regard the contractor shall make representation to the engineer, who shall approve candidates that should attend such courses as thought appropriate. Those selected shall receive formal generic skills training in a programmed and progressive manner. The PLC and/or the engineer may also identify a need for generic skills training. Typical training programmes could comprise some or all of the following modules:

(i) Basic hygiene and HIV/AIDS awareness (ii) Road safety (iii) Basic management of the environment (iv) Tourism awareness and opportunities (v) Managing personal finance

(g) Keeping of records

The training provider shall keep comprehensive records of the training given to each trainee and ensure that trainees’ successful completion of successive unit standards are entered onto the national database. With successful completion of generic skills courses each trainee shall be issued with a certificate indicating the course contents as proof of attendance and completion. The contractor shall keep a register of certificates issued in this regard. Whenever required, the contractor shall provide copies of such records to the engineer.

D1006 LABOUR ENHANCED CONSTRUCTION

The Contractor's attention is drawn to the fact that it is an objective of the contract to maximise the labour content of certain operations or portions thereof. In this regard, where the specified work allows for a choice between mechanical or labour-enhanced means, the former should generally be kept to the practical minimum. Before commencing with any labour enhanced operations the Contractor shall discuss his intentions with the engineer, and shall submit to the engineer on a monthly basis, daily labour returns indicating the numbers of temporary personnel employed on the works and the activities on which they were engaged.

C3-289

D1007 MEASUREMENT AND PAYMENT

Item Unit

D10.01 Community participation

(a) Cost of community participation and PLC support ........................................ provisional sum (b) Handling cost and profit in respect of sub-item D10.01(a) ............................. percentage (%) The provisional sum shall be used to cover the direct costs incurred by attending members of the PLC that the contractor establishes. The rate of compensation shall be at a fair rate agreed by the engineer. In accordance with clause 13.5 of the FIDIC Conditions of Contract, the tendered percentage for sub-item D10.01(b) shall include full compensation for all handling costs and profit of the contractor in connection with sub-item D10.01(a). The assistance provided by the contractor to the PLC in the form of in-task training, arranging service providers, appointment and services of a community relations officer shall not be paid from the provisional sum. The contractor’s costs to render such assistance shall be deemed to have been included in his rate offered for pay sub-item B13.01(c), Contractor’s Establishment on Site and General Obligations: Time Related Obligations.

Item Unit

D10.02 Training

(a) Generic skills (i) Training Costs ................................................................................... prime cost (PC) sum (ii) Handling cost and profit in respect of subitem D10.02(a)(i) ............................ percentage (%) (b) NQF level 3 training (i) Training Costs.................................................................................... prime cost (PC) sum (ii) Handling cost and profit in respect of subitem D10.02(b)(i) ........................... percentage (%) (c) NQF level 4 training (i) Training Costs .................................................................................... prime cost (PC) sum (ii) Handling cost and profit in respect of sub item D10.02(c)(i) .......................... percentage (%) (d) Other costs during training ......................................................................... provisional sum (e) Training venue ................................................................................................... lump sum The prime cost sum under sub-items D10.02(a)(i), D10.02(b)(i) and D10.02(c)(i) shall be paid in accordance with the provision of sub-clause 13.5 of the FIDIC Conditions of Contract. The prime cost sums shall include all charges for provision and delivery of the service by accredited trainers including the cost of undertaking the required skills audits and analyses and creation of the individual training programmes. The rates tendered under sub-items D10.02(a)(ii), D10.02(b)(ii) and D10.02(c)(ii) shall be deemed to cover all costs required to organise accredited trainers to provide training and shall include the contractor's handling cost, profit, record keeping, reporting and all other costs in connection therewith. The provisional sum under pay item D10.02(d) shall be paid in accordance with the provision of sub-clause 13.5 of the FIDIC Conditions of Contract. The provisional sum shall include wages of trainees during the duration of the courses, provision of meals, transport and all other incidentals required by the trainees and approved by the engineer. No mark-up is payable to the contractor under this item. The unit of measurement for pay item D10.02(e), shall be the lump sum. The sum tendered shall include full compensation for the provision of the training venue, for all necessary lighting, power, furniture, stationery, consumables and study material and all other costs necessary to maintain the venue for the duration of the contract. Payment of the lump sum shall be made in two instalments as follows:

C3-290

The first instalment, 75% of the lump sum, shall be paid after the contractor has met all his obligations regarding the provision of the training venue as specified. The second and final instalment, 25% of the lump sum, shall be paid after the provision of all the accredited training as specified in the document.

Item Unit

D10.03 Bonus ..................................................................................................... provisional sum

The provisional sum shall cover any CPP bonus due as specified in clause D1003. The provisional sum shall be expended in accordance with clause 13.5 of the FIDIC Conditions of Contract. Note:

No separate payment shall be made for any costs incurred by the Contractor, whether direct or indirect, for his efforts in accomplishing the specified requirements, and which are not recoverable from the pay-items allowed. Such costs shall be deemed to have been included in the rate offered under pay sub-item 13.01(c), Contractor’s Establishment on Site and General Obligations: Time Related Obligations. No payment, nor pro rata payment, shall be made for trainees that, once selected, do not attend or only partially complete structured training courses. The contractor’s own staff may attend the courses provided. However, such attendants from the contractor’s staff shall not be considered for measurement and payment purposes unless they also qualify as Targeted Labour.

C3-291

SOUTH AFRICAN NATIONAL ROADS AGENCY SOC LIMITED CONTRACT NRA N007-010-2011/1 FOR THE UPGRADING OF NATIONAL ROUTE 7 SECTION 1 BETWEEN ATLANTIS SOUTH (km 26.3) AND KALBASKRAAL (km 39.1) SECTION E: REQUIREMENTS OF THE OCCUPATIONAL HEALTH AND SAFETY ACT AND

REGULATIONS Note to tenderer: Wherever reference is made in this section of the Scope of Works to contractor this is the equivalent of the principal contractor in the Occupational Health and Safety Act and Regulations. Similarly, reference to subcontractors is equivalent to other contractors.

C3-292

SECTION E: REQUIREMENTS OF THE OCCUPATIONAL HEALTH AND SAFETY ACT AND REGULATIONS

TABLE OF CONTENTS PAGE

E1001 SCOPE ........................................................................................................ C3-293

E1002 GENERAL OCCUPATIONAL HEALTH AND SAFETY PROVISIONS ............. C3-293

E1003 OPERATIONAL CONTROL .......................................................................... C3-298

E1004 PROJECT/SITE SPECIFIC REQUIREMENTS ............................................... C3-299

E1005 MEASUREMENT AND PAYMENT ................................................................ C3-305

C3-293

E1001 SCOPE

This part of the specification has the objective to assist the contractor entering into contracts with the Employer that they comply with the Occupational Health and Safety (OH&S) Act, No. 85 of 1993, as well as all applicable Regulations. Compliance with this document does not absolve the contractor from complying with minimum legal requirements and the contractor remains responsible for the health and safety of his employees and those of his Mandataries. The contractor shall therefore include this part of the specification to any contract that he may have with subcontractors and/or suppliers. This section covers the development of a health and safety specification that addresses all aspects of occupational health and safety as affected by this contract. It provides the requirements that the contractor shall comply with in order to reduce the risks associated with this contract, which may lead to incidents causing injury and/or ill health. In this matter the spirit and intention of Regulation 5(1)(l) of the Construction Regulations, 2014 regarding negotiations between the parties, related to the contents and approval of the Health and Safety Plan, must be complied with.

E1002 GENERAL OCCUPATIONAL HEALTH AND SAFETY PROVISIONS

(a) Hazard Identification and Risk Assessment (Construction Regulation 9)

(i) Risk Assessments

Clause E1004 contains a site specific Occupational Health and Safety specification, which includes risk assessments of items that have been identified by the Employer as possibly applicable to this contract. It is, by no means, exhaustive and is offered as assistance to the contractor. (ii) Development of Risk Assessments

The contractor shall, before the commencement of any construction work or work associated with the aforesaid construction work and during such work, conduct a risk assessment by a competent person and the risk assessment so produced shall form part of the OH&S plan and be implemented and maintained as contemplated in Construction Regulation 9(1). Competence is a factor of training, knowledge, experience and/or appropriate qualifications. Where proof of competence is required by the Regulation, a concise CV must be attached to the appointment letter. The risk assessment shall include, as far as is reasonably practicable, at least:

the identification of the risks and hazards to which persons may be exposed;

the analysis and evaluation of the risks and hazards identified, inclusive of a residual risk rating methodology. The method to be used is not prescribed;

a documented plan of safe work procedures, to mitigate, reduce or control those residual risks that have been identified as unacceptably high, by means of the rating system;

a monitoring plan;

a review plan, inclusive of dates to be adhered to; and

ergonomic related risks are to be analysed, evaluated and addressed as part of the process.

Based on the risk assessments, the contractor shall develop a set of site-specific OH&S rules that shall be applied to regulate the OH&S aspects of the construction. The risk assessments, together with the site-specific OH&S rules shall be submitted to the Employer before construction on site commences. The more advanced (or site specific) specification below in clause E1004: PROJECT/SITE SPECIFIC REQUIREMENTS includes a baseline risk assessment. This does not mean that all possible Risk Assessments must be attended to before work commences, but that all relevant Risk Assessments receive the necessary attention as the contract progresses, and this is the responsibility of the contractor. All variations to the scope of work shall similarly be subjected to a risk assessment process.

C3-294

(iii) Review of Risk Assessment

The contractor shall review the hazard identification, risk assessments and standard working procedures at each production planning and progress report meeting as the contract work develops and progresses and each time changes are made to the designs, plans and construction methods and processes. The contractor shall provide the Employer, subcontractors and all other concerned parties with copies of any changes, alterations or amendments as contemplated above. (b) Legal Requirements

The contractor shall, as a minimum, comply with:

The Occupational Health and Safety Act and Regulations (Act 85 of 1993), an up-to-date copy of which shall be available on site at all times.

The Compensation for Occupational Injuries and Diseases Act (Act 130 of 1993), an up-to-date copy of which shall be available on site at all times.

Where work is being carried out on a “mine”, the contractor shall comply with the Mines Health and Safety Act and Regulations (Act 29 of 1960) and any other OH&S requirements that the mine may specify. An up-to-date copy of the Mines Health and Safety Act and Regulations shall be available on site at all times.

(c) Structure and Responsibilities

(i) Overall Supervision and Responsibility for OH&S

It is a requirement that the contractor, when he appoints subcontractors in terms of Construction Regulations 7(1)(c), 7(1)(d), 7(1)(f) and 7(3) includes in his agreement with such subcontractors the following:

OH&S Act (85 of 1993), Section 37(2) agreement: “Agreement with Mandatory”

OH&S Act (85 of 1993), Section 16(2) appointee/s as detailed in his/her/their respective appointment forms. (Where applicable)

(ii) Further (Specific) Supervision Responsibilities for OH&S

The contractor shall appoint designated competent employees and/or other competent persons as required by the Act and Regulations. Below is a generic list of identified appointments and may be used to select the appropriate appointments for this contract. The contractor shall note that it is a generic list only and is intended for use as a guideline. Appointment Regulation Construction Manager, Assistant Construction Manager, Construction Supervisor, Assistant Construction Supervisor

(Construction Regulation 8(1), 8(2), 8(7) and 8(8)

Construction Vehicles and Mobile Plant/Machinery Supervisor

(Construction Regulation 23)

Demolition Supervisor (Construction Regulation 14) Drivers and Operators of Construction Vehicles or Plant

(Construction Regulation 23)

Electrical Installation and machinery on construction sites

(Construction Regulation 24)

Emergency/Security/Fire Coordinator (Construction Regulation 29) Excavation Supervisor (Construction Regulation 13) Explosive actuated fastening device (Construction Regulation 21) Fall Protection Supervisor (Construction Regulation 10) First Aider (General Safety Regulation 3) Fire Equipment Inspector (Construction Regulation 29) Temporary Works designer and Temporary Works Supervisor

(Construction Regulation 12)

Hazardous Chemical Substances Supervisor (HCS Regulations) Incident Investigator (General Admin Regulation 29)

C3-295

Appointment Regulation Ladder Inspector (General Safety Regulation 13A) Cranes (Construction Regulation 22) Materials Hoist Inspector (Construction Regulation 19) OH&S Committee (OH&S Act Section 19) Construction OH&S Officer (Construction Regulation 8(5) & 8(6) OH&S Representatives (OH&S Act Section 17) Person Responsible for Machinery (General Machinery Regulation 2) Scaffolding Supervisor (Construction Regulation 16) Stacking & Storage Supervisor (Construction Regulation 28) Structures Supervisor (Construction Regulation 11) Suspended Platform Supervisor (Construction Regulation 17) Tunnelling Supervisor (Construction Regulation 15) Bulk Mixing h Plants (Construction Regulation 20) Working on/next to Water Supervisor (Construction Regulation 26) Welding Supervisor (General Safety Regulation 9)

It is a requirement that a part-time Construction health and safety officer is appointed as per Construction Regulation 8(5) and that the Construction health and safety officer complies with the requirements of construction Regulation 8(6). In addition the Employer requires that both a Traffic Safety Officer and a Construction OH&S Officer be appointed. The above appointments shall be in writing and the responsibilities clearly stated together with the period for which the appointment is made. This information shall be communicated and agreed with the appointees. Notice of appointments shall be submitted to the Employer. All changes shall also be communicated to the Employer. The contractor shall, furthermore, provide the Employer with an organogram of all subcontractors that he/she has appointed or intends to appoint and keep this list updated and prominently displayed on site. (iii) Designation of OH&S Officer (Construction Regulation 8(5) & 8(6))

The contractor must appoint one OH&S Officer for the duration of the construction contract. The appointed officer must be approved by the Employer and as a minimum have completed programmes in Occupational Health and Safety such as Samtrac or Nebosch or similar on Construction H&S (NQF level 3-5). The appointed officer must also have a minimum of 4 years full-time experience in relevant construction activities as a H&S officer or representative. In terms of the regulations this person will also have to be registered with SACPCMP by 7 August 2015. (iv) Designation of OH&S Representatives (Section 17 of the OH&S Act)

Where the contractor employs more than 20 persons (including the employees of subcontractors) he has to appoint one OH&S representative for every 50 employees or part thereof. This is a minimum (legal) requirement. The contractor may at his own discretion appoint more OH&S Representatives according to site specific requirements. General Administrative Regulation 6 requires that the appointment or election and subsequent designation of the OH&S representatives be conducted in consultation with employee representatives or employees (Section 17 of the Act and General Administrative Regulation 6 & 7). OH&S representatives shall be designated in writing and the designation shall include the area of responsibility of the person and term of the designation. OH&S representatives must be experienced, permanently employed by the contractor or his subcontractors, trained and able to move freely within their designated area of responsibility. (v) Duties and Functions of the OH&S Representatives (Section 18 of the OH&S Act)

The contractor shall ensure that the designated OH&S representatives conduct continuous monitoring and regular inspections of their respective areas of responsibility, focusing on unsafe acts and unsafe conditions and report thereon to the contractor. OH&S representatives shall participate in accident or incident investigations. OH&S representatives shall attend all OH&S committee meetings.

C3-296

(vi) Appointment of OH&S Committee (Sections 19 and 20 of the OH&S Act)

The contractor shall establish an OH&S committee, which shall meet at least once a month. (d) Administrative Controls and the Occupational Health & Safety File

(i) The OH&S File (Construction Regulation 7(1)(b))

As required by Construction Regulation 7(1), the contractor and subcontractors shall each keep an OH&S file on site. The following index is neither exhaustive nor prescriptive but recommended as a guide for the contents of the OH&S file:

Notification of construction work (Construction Regulation 4) where applicable

Latest copy of OH&S Act (General Administrative Regulation 4)

Proof of registration and good standing with COID Insurer (Construction Regulation 5(1)(j)

OH&S plan agreed with the Employer including the underpinning risk assessment/s and method statements (Construction regulation 7(1))

Copies of OH&S committee and other relevant minutes

Designs/drawings (Construction Regulation 7(1)(e)

A list of subcontractors including copies of the agreements between the parties and the type of work being done by each subcontractor (Construction Regulation 7(1)(f))

Appointment/designation forms as per sub-sub-clause E1002(a)(i) and (ii).

Registers as follows:

Accident/Incident register (Annexure 1 of the General Administrative Regulations) OH&S representatives’ inspection register Asbestos demolition and stripping register Bulk mixing plant inspections Construction vehicles and mobile plant inspections by controller Daily inspection of vehicles, plant and other equipment by the operator/driver/user Demolition inspection register Designer’s inspection of structures record Electrical installations, -equipment and -appliances (including portable electrical tools) Excavations inspection Explosive actuated fastening device inspection, maintenance, issue and returns register

(incl. cartridges and nails) Fall protection inspection register First aid box contents Fire equipment inspection and maintenance Temporary works inspections Hazardous chemical substances record Ladder inspections Lifting equipment register Materials hoist inspection register Machinery safety inspection register (incl. machine guards, lock-outs etc.) Scaffolding inspections Stacking and storage inspection Inspection of structures Inspection of suspended platforms Inspection of tunnelling operations Inspection of vessels under pressure Welding equipment inspections Inspection of work conducted on or near water Welfare facilities as provided

(e) Notification of Construction Work (Construction Regulation 3)

The contractor shall, where the contract meets the requirements laid down in Construction Regulation 4 prior to commencement notify the Department of Labour of the intention to carry out construction

C3-297

work and use the form (Annexure 2 in the Construction Regulations) for the purpose. A copy shall be kept on the OH&S file and a copy shall be forwarded to the Employer for record keeping purposes. (f) Training and Competence

The training required by the Act and Regulations shall be included in the contractor’s OH&S plan. The contractor shall be responsible for ensuring that all relevant training is undertaken. Only accredited training providers shall be used for the regulatory OH&S training. The contractor shall ensure that his and his subcontractors’ personnel appointed are competent and that all training required for doing the work safely and without risk to health, has been completed before work commences. The contractor shall ensure that follow-up and refresher training is conducted as the contract work progresses and the work situation changes. This does not absolve any subcontractors from their responsibilities as Employers. Records of all training must be kept on the OH&S file for auditing purposes. (g) Consultations, Communication and Liaison

OH&S liaison between the Employer, the contractor, the subcontractors, the designer and other concerned parties will be through the OH&S Officer and/or the OH&S committee as contemplated in sub-sub-clause E1002(c)(iii) and E1002(c)(vi). In addition to the above, communication may be directly to the Employer or his appointed agent, verbally or in writing, as and when the need arises. Consultation with the workforce on OH&S matters will be through the OH&S Officer, construction managers and supervisors, OH&S representatives and the OH&S committee. The contractor shall be responsible for the dissemination of all relevant OH&S information to the subcontractors e.g. design changes agreed with the Employer and the designer, instructions by the Employer and/or his/her agent, exchange of information between subcontractors, the reporting of hazardous/dangerous conditions/situations etc. The contractors’ most senior manager on site shall be required to attend all OH&S meetings. (h) Checking, Reporting and Corrective Actions

(i) Monthly Audit by Employer (Construction Regulation 5(1)(o)

The Employer will conduct monthly health and safety and document verification audits in compliance with Construction Regulation 5(1)(o) in order to ensure that the contractor has implemented and is maintaining the agreed and approved OH&S plan. (ii) Other Audits and Inspections by the Employer

The Employer reserves the right to conduct other ad hoc audits and inspections as deemed necessary. This will include site safety walks. (iii) Contractor’s Audits and Inspections

The contractor must conduct his own regular internal audits to verify compliance with his own OH&S management system, as well as with this specification. The contractor shall furthermore ensure that each subcontractor`s health & safety plan is being implemented by conducting periodic audits at intervals mutually agreed between the contractor and subcontractors, but at least once per month. (iv) Inspections by OH&S Representative’s and other Appointees

The OH&S Officer with the OH&S representatives shall conduct weekly inspections of their areas of responsibility and report thereon to their foreman or supervisor whilst other appointees shall conduct inspections and report thereon as specified in their appointments e.g. vehicle, plant and machinery drivers, operators and users must conduct daily inspections before start-up. (v) Recording and Review of Inspection Results

All the results of the abovementioned inspections shall be in writing, reviewed at OH&S committee meetings, endorsed by the chairman of the meeting and placed on the OH&S File.

C3-298

(i) Accidents and Incident Investigation (General Administrative Regulation 9)

The contractor and his subcontractors shall coordinate their investigation of all accidents/incidents where employees and non-employees were injured to the extent that he/she/they had to be referred for medical treatment by a doctor, hospital or clinic. The results of the investigation shall be entered into an accident/incident register listed in sub-sub-clause E1002(d)(i). The affected subcontractor shall be responsible for the investigation of all minor and non-injury incidents as described in Section 24(1)(b) & (c) of the Act and keeping a record of the results of such investigations including the steps taken to prevent similar accidents in future. (j) Reporting

The contractor shall provide the Employer with copies of all statutory reports required in terms of the Act within 7 days of the incident occurring. (k) Medical certificate of fitness (Construction Regulation 7 (1) (g) and 7 (2) (8)

The Contractor as well as subcontractor (where appointed) shall ensure that all their employees have a valid certificate of fitness, specific to the construction work to be performed and issued by an occupational health practitioner, in the form of Annexure 3 to Government Gazette No. 37305 of 7 February 2014.

E1003 OPERATIONAL CONTROL

(a) Operational Procedures

Each construction activity shall be assessed by the contractor so as to identify operational procedures that will mitigate against the occurrence of an incident during the execution of each activity. This specification requires the contractor:

to be conversant with all relevant Regulations; to comply with their provisions; to include them in his OH&S plan where relevant.

(b) Emergency Procedures

Simultaneous with the identification of operational procedures (per sub-clause E1003(a) above), the contractor shall similarly identify and formulate emergency procedures in the event an incident does occur. The emergency procedures thus identified shall also be included in the contractor’s OH&S plan, and communicated as part of induction training. It is the responsibility of the first aid worker, together with the construction supervisor, to make an assessment regarding the severity of injuries and which actions are appropriate. For example: transfer to a medical facility by ambulance or helicopter. (c) Personal & Other Protective Equipment (Sections 8/15/23 of the OH&S Act)

The contractor shall identify the hazards in the workplace and deal with them. He must either remove them or, where impracticable, take steps to protect workers and make it possible for them to work safely and without risk to health under the hazardous conditions. Personal protective equipment (PPE) should, however, be the last resort and there should always first be an attempt to apply engineering and other solutions to mitigating hazardous situations before the issuing of PPE is considered. Where it is not possible to create an absolutely safe and healthy workplace the contractor shall inform employees regarding this and issue, free of charge, suitable equipment to protect them from any hazards being present and that allows them to work safely and without risk to health in the hazardous environment. It is a further requirement that the contractor maintain the said equipment, that he instructs and trains the employees in the use of the equipment and ensures that the prescribed equipment is used by the employee/s.

C3-299

Employees do not have the right to refuse to use/wear the equipment prescribed by the Employer and, if it is impossible for an employee to use or wear prescribed protective equipment through health or any other reason, the employee cannot be allowed to continue working under the hazardous condition/s for which the equipment was prescribed but an alternative solution has to be found that may include relocating or discharging the employee. The contractor shall include in his OH&S plan the PPE he intends issuing to his employees for use during construction and the sanctions he intends to apply in cases of non-conformance by his employees. Conformance to the wearing of PPE shall be discussed at the weekly inspection meetings. (d) Other Regulations

Wherever in the Construction Regulations or this specification there is reference to other regulations (e.g. Construction Regulation 24: Electrical Installations and Machinery on Construction Sites) the contractor shall be conversant with and shall comply with these regulations. (e) Public Health & Safety (Section 9 of the OH&S Act)

The contractor shall, as far as is reasonably practicable, be responsible for ensuring that non-employees affected by the construction work are made aware of the dangers likely to arise from said construction work as well as the precautionary measures to be observed to avoid or minimise those dangers. This includes:

Non- employees entering the site for whatever reason

The surrounding community

Passers-by to the site

Prevail

E1004 PROJECT/SITE SPECIFIC REQUIREMENTS

The project / site specific requirements that follows hereunder relates specifically to this contract, and is a management tool which should be used by the Principal Contractor and Contractors in order to comply with the aforementioned Act and Regulations. Should there be any contradiction between this document and the Act, the Act must take preference except where explicitly stated. Similarly where this document is silent on a specific health & safety requirement, the Act must be used as the minimum requirement. The contractor will nevertheless be bound by the terms of the above sections E1001 to E1004 and E1005 regardless that some of them might not be part of this project specific requirements section. They are to be read in conjunction with all the documents that comprise the suite of documents for this contract. In the event that any conflict occurs between the terms of this clause E1004 and the rest of the project specifications, the terms herein shall prevail.

C3-300

DESIGN RISK ASSESSMENT

Item Activity and key hazards Location Action / minimum control measures NOTE Risk description for hazards:

High (H) Moderate (M) Low (L)

The “entire site” includes the site of works and any other

areas used by the contractor for camp / stockpiling / spoil /

etc.

Section A - General A1 Activity:

Speed reduction areas and traffic cross-overs or restricted areas Key Hazards Identified: Speeding due to disregard for signage and other control measures (H) Accidents due to confusing lane-demarcation and/or signage (M)

Entire site Strict adherence to Accommodation of Traffic (AOT) control measures provided in the project specifications. Any changes in the AOT plan need to be clearly communicated via a method statement, and be approved by the Engineer and Health and Safety agent before work may commence. Provision of additional speed reduction methods advisable, to the approval of the Engineer.

A2 Activity: Pedestrian activity Key Hazards Identified: Pedestrians being hurt / killed by construction-related works (M) Pedestrians being hurt / killed by vehicular traffic (H) Vehicular accidents due to pedestrian avoidance, or accidents with pedestrians (H)

Entire site Temporary pedestrian routing to be a priority and be approved by the Engineer and Safety Agent. Contractor to provide pedestrian accommodation plans and method statements for each phase and portion of the works. Temporary and/or permanent fencing required at areas along the site boundary to restrict pedestrian access to formalised N7 crossings. Appropriate signage to be provided identifying safe pedestrian routes and warning of construction works and traffic.

A3 Activity: Construction-related access points onto public areas of road Key Hazards Identified: Uncontrolled access onto public traffic lanes / areas by construction-related traffic causing accidents (H)

Entire site Supply a method statement for each phase on each portion of the works identifying defined construction traffic access points onto the public trafficked areas of the roads, taking into account design sight distance requirements and adequate accommodation of traffic control measures.

A4 Activity: Site work – environment risks Key Hazards Identified: Site staff being victims of crime and violence (H) Site staff becoming involved in crime / violence

Entire site Provide adequate security measures where and when required to protect site workers and staff. Measures may include adequate fencing, the services of professional fully-equipped security guards, and engagement with the local community and police structures. Fencing and maintenance of the fencing will be required (likely to be

C3-301

Item Activity and key hazards Location Action / minimum control measures NOTE Risk description for hazards:

High (H) Moderate (M) Low (L)

The “entire site” includes the site of works and any other

areas used by the contractor for camp / stockpiling / spoil /

etc.

(M) Threats by stray / wild animals (M) Meteorological risks (eg lightening) (L)

subject to vandalism).

A5 Activity: Construction within a river course Key Hazards Identified: Danger to site staff during flood periods (L)

All river crossings. Limit construction work within / below the water level of the rivers during wet winter months and during rainfall events.

A6 Activity: Mechanical lifting and lowering operations Key Hazards Identified: Danger to site staff and/or public while lifting or lowering heavy goods, materials, people or machinery (H)

Entire site Ensure that adequate safety measures are in place in terms of the checks required on the mechanical equipment. Ensure suitably competent staff are working with the lifting equipment. Create a safe working space where public and construction staff are kept clear of danger areas in regard to the lifting operations.

Section B – Earthworks related B1 Activity:

Cuttings and deep excavations Key Hazards Identified: Danger to vehicular traffic on public roads (M) Danger to non-motorised traffic (including pedestrians, cyclists and disabled) (M) Proximity to active/live services (H) Proximity to fixed structures (L)

Entire site Traffic safety - use temporary guardrails along roadway where required. Pedestrian safety - semi-solid barrier around excavation (not barrier-tape) that is highly visible. Services - Contractor to adhere to service authorities' conditions for work adjacent to / near existing services and provide temporary shoring / support measures as required. Clear and visible danger notices for electrical services required where these are exposed. Fixed structures – ensure adequate design has been done on temporary works to ensure there are no stability risks to nearby structures (boundary walls, fences, buildings, etc).

B2 Activity: Steep temporary slopes Key Hazards Identified: Danger to vehicular traffic on public roads (H) Danger to site staff (falling from height) (H)

Entire site. Traffic safety - use temporary guardrails where fills are over 3m high generally. Where site staff need to walk along high fill / steep temporary slopes ensure there is adequate space and provide temporary fencing / handrail to protect against fall down the slope. Otherwise ensure adequate danger signs are in place along steep slopes.

C3-302

Item Activity and key hazards Location Action / minimum control measures NOTE Risk description for hazards:

High (H) Moderate (M) Low (L)

The “entire site” includes the site of works and any other

areas used by the contractor for camp / stockpiling / spoil /

etc.

B3 Activity:

Long trenches Key Hazards Identified: Danger to non-motorised traffic (including pedestrians, cyclists and disabled) in attempting to cross the trench (H) Proximity to active/live services (M)

Entire site, specifically along new and existing Telkom underground optic fibre lines.

Pedestrian safety - semi-solid barrier around excavation (no barrier-tape) that is highly visible. Provide adequate signage to safe pedestrian routes. Services - Contractor to adhere to service authorities' conditions for work adjacent to / near existing services and provide temporary shoring / support measures as required. Clear and visible danger notices for electrical services required.

B4 Activity: Removal of rubble / spoil from work sites Key Hazards Identified: Danger of unsecured / loose material falling off of truck while loading or in transit (H) Risk of operation of heavy vehicles and machinery in close proximity to public / site staff (H) Risk of operating in difficult working areas (M)

Entire site Ensure a safe working area for machinery and vehicles removing rubble / spoil from site. Ensure that a competent supervisor is present, and staff handling machinery and vehicles are competent.

Section C – Structures related C1 Activity:

High temporary shoring systems Key Hazards Identified: Danger to vehicular traffic (H) Danger to site staff or pedestrians (falling from height) (M) Proximity to active/live services (M)

Entire site Traffic safety - use temporary New Jersey Barriers where shoring systems are higher than 1.0m adjacent to travelling traffic (where required). Pedestrian safety - semi-solid barrier around excavation (no barrier-tape) that is highly visible. Provide adequate signage to safe pedestrian routes. Services - Contractor to adhere to service authorities' conditions for work adjacent to / near existing services and provide temporary shoring / support measures as required. Clear and visible danger notices for electrical services required.

C2 Activity: Demolition work Key Hazards Identified:

Entire site including the existing railway bridge (wingwalls, parapets and

Clear method statement to be provided and approved. As-built plans are available for some of the bridge structures to be demolished. All traffic (pedestrian and vehicular) must be cleared from danger of

C3-303

Item Activity and key hazards Location Action / minimum control measures NOTE Risk description for hazards:

High (H) Moderate (M) Low (L)

The “entire site” includes the site of works and any other

areas used by the contractor for camp / stockpiling / spoil /

etc.

Danger to nearby vehicular traffic (H) Danger to site staff (during demolition) (H) Proximity to active/live services (H)

sides).

demolition work by a distance / barrier relevant to safe working procedures for the type of demolition work being undertaken. Services in the area of the demolition need to be adequately protected, so as not to induce a health / safety risk.

C3 Activity: Construction overhead of vehicular / train and non-motorised traffic Key Hazards Identified: Danger to vehicular traffic (H) Danger to site staff (falling from height or accident with moving train / vehicle) (H) Proximity to active/live services (M)

Kalbaskraal railway and interchange

Clear method statement to be provided and approved for work on the Kalbaskraal railway and interchange bridge structure at the railway line. Approval from Transnet required for work at/near railway line – refer to Transnet specifications provided, Transnet E7/2 Manual (July 1998).

C4 Activity: Construction of temporary support structures Key Hazards Identified: Failure of temporary support structures endangering site workers and/or the public (H)

Entire site Provide designs and method statements for temporary works structures, as required by the Designer / Engineer.

C5 Activity: Construction of retaining walls Key Hazards Identified: Failure of temporary side slopes / shoring endangering persons and/or property (H)

Entire site Ensure safe excavation work and temporary shoring.

C6 Activity: Construction in Transnet property Key Hazards Identified: Construction work in close proximity to railway with frequent rail use (H)

Kalbaskraal railway and interchange

Construction activities to be done strictly in accordance with Transnet E7/2 Manual (July 1998), and with approval from Transnet officials.

Section D - Other D1 Activity: Trees in new road reserves Approved method statement required.

C3-304

Item Activity and key hazards Location Action / minimum control measures NOTE Risk description for hazards:

High (H) Moderate (M) Low (L)

The “entire site” includes the site of works and any other

areas used by the contractor for camp / stockpiling / spoil /

etc.

Tree felling Key Hazards Identified: Operation of dangerous tree-felling equipment (H) Risk of falling trees / parts of trees damaging people, property or equipment (H) Inherent or assumed danger to nearby traffic (H)

Demonstration of adequate experience of personnel involved in tree felling operations required.

D2 Activity: Live electrical services accommodation and relocation Key Hazards Identified: Damage to electrical cables endangering site staff and / or public (H)

Entire site Detect electrical cables where routing is not known. Hand excavation to identify cables and routing. Additional cable-detection device will be necessary. Provide a written method statement and gain approval from Engineer and authority concerned. Ensure personnel involved in protection and/or relocation work are adequately trained.

D3 Activity: Removal and/or working with services constructed with asbestos products. Key Hazards Identified: Asbestos-related injuries and health risks (H)

Entire site Identify all existing services at the beginning of the construction project, and confirm whether any asbestos products are to be removed or tampered with. Complete any required asbestos-related works with the required authorisations and competencies (specialist sub-contractor if necessary).

D4 Activity: Over-exposure to sun Key Hazards Identified: Dehydration, sunburn and other effects of overexposure on site staff and workers (H)

Entire site Provide necessary personal protective clothing and accessories. Provide clean drinking water for site staff.

D5 Activity: Substance / material risks Key Hazards Identified: Incorrect storage, use or application of substances and materials (M)

Entire site Adhere to the full Health and Safety specification.

C3-305

E1005 MEASUREMENT AND PAYMENT

Item Unit

E10.01 OH&S Officer ........................................................................................................ month

The monthly cost is to provide for the OH&S Officer with minimum qualifications as specified in clauses E1002(c)(iii) and E1004. The contractor shall submit a CV of the candidate to the engineer for approval before the candidate is appointed as the OH&S Officer. Once appointed, the OH&S Officer must make himself available to discuss health and safety related matters whenever required by the engineer and shall be responsible for ensuring that the works and site is in accordance with the requirements of the Occupational Health and Safety Act and Regulations. Furthermore, the OH&S Officer shall be available for liaison with the public regarding specific safety aspects on the site. The OH&S Officer shall be equipped with a cellular telephone and be sufficiently mobile on site to fulfil all his duties. The OH&S Officer shall be directly answerable to the contractor’s site agent and shall report to the OH&S Agent as and when required. The following health & safety officer related duties will be required to be carried out:

Health & safety audits and inspections including administrative and physical audits of all Contractors’ health & safety plans, files and activities, and record findings in the form of audit reports to be kept in the health & safety file;

Weekly inspection reports – site hazard survey findings recorded and actions taken recorded; Assess, and finally approving sub-contractor H&S plans; Maintain and co-ordinate the Principal Contractor’s health & safety management plan and file; Investigate near misses, incidents and injuries; Co-ordinate the function of reviewing the hazard identifications and risk assessments; Assisting with method statements and safe work procedures and checking whether the responsible

persons follow these safe work procedures; Enforcing discipline on the site and checking on compliance with safety/health procedures,

standards and rules; Co-ordinating health & safety induction training and two-weekly safety awareness sessions; Ensure that public protection protocols are adequate and well maintained; Conduct planned job observations to check whether workers are carrying out activities in accordance

with the safe work procedures.

C3-306

SECTION F: ADDITIONAL SPECIFICATIONS FOR SPECIFIC WORKS This part of the project specifications contains comprehensive additional standardised specifications for work which is not carried out in terms of the standard specifications. The Standardised Specifications for Civil Engineering Construction SABS 1200: Work relating to trench excavations and backfilling, stormwater culverts and structures and the installation, protection and relocation of services, including excavation, bedding and backfilling but excluding the layerworks and surfacing required to reinstate road crossings, shall be carried out in accordance with the following sections: Section

SANS 1200 A or SANS 1200 AA, as applicable SANS 1200 C SANS 1200 D or SABS 1200 DA, as applicable SANS 1200 DB SANS 1200 L SANS 1200 LB SANS 1200 LD SANS 1200 LC PROJECT SPECIFICATIONS REFERRING TO SPECIFIC WORKS In certain clauses the additional specifications allow a choice to be specified in the project specifications between alternative materials or methods of construction and for additional requirements to be specified to suit a particular contract. Details of such alternatives or additional requirements applicable to this contract are contained in this part of the project specifications. It also contains some additional specifications required for this particular contract. References to trade-names or specific products in this section are for the requirements of the Swartland Municipality or Telkom. The number of each clause and each payment item in this part of the project specifications consists of the prefix PS followed by a number corresponding to the number of the relevant clause or payment item in the additional specifications. The number of a new clause or a payment item which does not form part of a clause or a payment item in these standardised specifications and which is included here, is also prefixed by PS followed by a new number. The new numbers follow on the last clause or item number used in the relevant section of these standardised specifications.

C3-307

PSLC CABLE DUCTS

LC 3 MATERIALS

PS LC 3.1 DUCTS Add the following to LC 3.1: Class 6 uPVC pipes (dia 110 mm) shall be used as ducts for electric cables under streets. Ducts for Telkom shall be supplied by Telkom. PS LC 3.1.1 Supply of Ducts and materials By Telkom

Notwithstanding any provisions of the contract in terms of which the Contractor is required to provide all materials necessary for the construction of the works, Telkom will supply the ducts for telephone and communication cables. Consequently, the Contractor's obligations under the contract shall include taking delivery, the construction, completion and maintenance of the works and the provision of all labour, materials (other than those that are to be supplied by Telkom), plant, temporary works, and everything, whether of a temporary or permanent nature, required in and for such construction, completion and maintenance, so far as the necessity for providing the same is specified in or reasonably to be inferred from the contract. To assist Telkom in arranging for the goods to be supplied to suit the Contractor's construction program, the Contractor shall submit to the Client’s Representative, at agreed intervals, lists of his requirements. These lists shall be submitted at least 6 weeks (or another approved period) in advance of the date by which the goods are required. The Client’s Representative will ascertain in advance the actual dates of delivery of consignments and will advise the Contractor who shall adjust his construction program as necessary to minimise any disruption of his work. In the event of supply being effected, the Contractor shall, provided that appropriate due notice of dispatch has been given, be responsible for taking immediate delivery of such goods as they arrive at the site. He shall be responsible for checking the actual deliveries against delivery notes. From the time of taking delivery the Contractor shall be responsible for the handling, transportation and storage of the goods and he shall at the same time accept the risk of damage to or loss of the goods. Should any goods reach the point(s) of delivery in a damaged or an apparently damaged condition, the Contractor shall report this fact to the Client’s Representative, and he shall, before removing the goods from the transport vehicle, to avoid demurrage or similar charges, afford the Client’s Representative reasonable opportunity to inspect such damaged goods. On receipt of the goods, the Contractor shall issue a receipt to Telkom in an approved form. The Contractor shall accept full responsibility for checking deliveries and ensuring that the goods supplied to him are in sound condition. The Contractor's receipt will be deemed to indicate that he has satisfied himself that the goods enumerated on it are in sound condition. Unless the Contractor at the time of receipt advises the Client’s Representative that goods have been short delivered or are defective, and obtains the Client’s Representative's approval to take delivery (which approval will not be unreasonably withheld), no subsequent claim for short deliveries or replacement of damaged goods will be considered by the Client’s Representative Telkom will be responsible for the supply of the following materials: Manhole frame and cover, security type, roadway type, round Cable Hangers and Brackets Self-locating bolts for brackets Duct bends for SDC’s All ducts, couplings & duct plugs 110mm Marking tape (yellow “danger”)

C3-308

PSLC-3 MATERIALS PSLC-3.2 Bedding Add the following new subclause: PSLC-3.2.3 Compaction The bedding material shall be compacted to a minimum 93% mod AASHTO density (100% for sand) in road reserves and to a minimum 98% mod AASHTO density (100% for sand) in roads. PSLC-3.3 Backfill Notwithstanding the requirements of subclause 3.3 backfill material shall not contain rocks or lumps of size greater than 100 mm. The backfill material shall be compacted to a minimum of 93% mod AASHTO density (100% for sand). PSLC-5 CONSTRUCTION PSLC-5.1 Excavation of Trenches PSLC-5.1.1 Trench Widths and Depths PSLC-5.1.1.2 Notwithstanding the requirements of this subclause all trenches shall be excavated to a depth such that after the duct or nest of ducts has been laid, there is a minimum cover as follows : a) All ducts under road surface………………………………………………..…1000 mm b) All ducts in road reserve…………………..…………………………….....……800 mm The applicable trench width is as follows: a) Stacked 110mm ducts – 450mm The Telkom ducts are to be laid is shown in the detail below (cover depths shown to be amended as specified above, and optional multi-ducts are excluded).

C3-309

PS LC 5.2 BEDDING AND COMPACTION OF BEDDING

C3-310

Substitute LC 5.2.1 and LC 5.2.2 with the following: All ducts shall be laid on a Class C bedding according to the provisions of SABS 1200 LB: Bedding (Pipes). Backfilling shall be according to the provisions of SABS 1200 DB: Earth-works (Pipe Trenches). PSLC-8 MEASUREMENT AND PAYMENT PSLC-8.2 Scheduled Items PS LC 8.2.5 Supply, Lay, Bed and Prove Duct ............................................................. Unit: m Substitute "GPO" in LC 8.2.5(a) with "Telkom".

Add the following to LC 8.2.5(a): The rates for the installation of Telkom distribution ducts parallel to streets shall first be submitted by the Employer to Telkom for approval. The installation of these ducts will only form part of this contract if approved by Telkom. Amend clause 8.2.6 to read as follows : “PSLC-8.2.6 Supply of bedding material: ......................................................................... Unit: m³ Distinction is made for the cases: a) From trench excavation b) From other excavations on site c) Imported from commercial sources PS LC 8.2.7 Draw pits/manholes complete as per cover and frame ............................... Unit: No. Add the Following to LC 8.2.7 Cover and frames to be supplied by Telkom Manholes to be constructed complete as per details provided below. All concrete to be reinforced with welded steel mesh ref. 617, to be bent or welded to shape on site.

C3-311

C3-312